RANGIORA HIGH SCHOOL BOARD OF TRUSTEES MEETING Held on Wednesday, 22 March 2012, at 6.30pm

Transcription

1 RANGIORA HIGH SCHOOL BOARD OF TRUSTEES MEETING Held on Wednesday, 22 March 2012, at 6.30pm 1 PRESENT W Newbury [Chair], M James [Deputy Chair], J Ashby, [Principal], Q De Hamel, J Searle, R Sparks, M Taite-Pitama, B Fisher In Attendance: - B Horne [Board Secretary] 2 APOLOGIES J Grey, M Scown [Leave of Absence], R Sparks Lateness 3 LEAVE OF ABSENCE Moved Chair: That the Board of Trustees grant M Scown Leave of Absence for this evening s Board meeting. 4 ACTION TABLE Issue Meeting Action required By Completion by 1. North Canterbury Sport and Recreation Trust Letter of thanks to be forwarded for presentation / discussions at BOT meeting; important to enhance collaboration W Newbury DONE 2. Principal s Report Hire Agreement: To review PROGRESSING 3. Inwards Correspondence 4. BOT Meeting, World of Wearable Art trip: Advise K O Carroll of BOT s approval to fundraise Derived Grades: For discussion at BOT meeting 5. WDC 10 Year Plan To draft letter to WDC indicating BOT s willingness to be consulted in Feasibility Plan DONE Department Allocations: To be finalised B Horne DONE 6. Footprint Capital Development Sub-Committee to bring recommendation back to BOT Business / Feasibility Plan: To employ person to undertake / Q De Hamel / J Ashby / J Searle PROGRESSING PROGRESSING DONE 5 NORTH CANTERBURY SPORT AND RECREATION TRUST Chair welcomed Don Robertson [Chair], Michael Sharpe [Chief Executive] and Rosie Oliver [Administration Manager] to the meeting. D Robertson commenting that the purpose of their attendance was to re-engage with the RHS BOT and to work on partnership with RHS. BOT m Page 1

2 A PowerPoint presentation was made, giving an overview of the programmes offered to the North Canterbury community. Discussions included: - Refurbishment of Recreation Centre: Currently the Trust receives $20k from the WDC annually for general repairs / maintenance. Under the Licence to Occupy, RHS contribution is 40% with the Trust s being 60%. The Trust would be seeking WDC funding for short-fall in refurbishment costs. - Non-participating Yr 9 / Yr 10 students / Elite Programme / Physio - Nutrition: Wished to work with RHS to put appropriate programmes in place. - WDC Ten Year Plan: Noted that following submissions, a feasibility study to be undertaken in July. The NCSRT / RHS BOT to participate. - Going forward: Board members felt the partnership with the Trust was important. Board members to include the Recreation Centre as a school facility in Strategic Planning discussions. The Chair thanked members of the North Canterbury Sport and Recreation Trust for making time available to address Board members. 6.50pm: BOT discussions included: - Non-participating Yr9 / Yr10 students / Elite Programme / Physio Nutrition: Discussed at recent Heads of Faculty meeting. o Felt that the NCSRT could seek funding and provide uniforms for the school s Elite Programme; providing resources / manpower / equipment. o More access required to Weights Room. o Board members agreed the importance on linking programmes / funding. North Canterbury Sport and Recreation Trust Letter of thanks to be forwarded for presentation / discussions at BOT meeting; important to enhance collaboration W Newbury 6 CHAIR S REPORT W Newbury provided an oral report, including work on the current zone consultation; Publicity and Promotion Meetings; Property Meetings with the MoE and the RHS Education Trust Meeting. He will provide Board members with a comprehensive report at the 26 April 2012 BOT meeting. 7 PRINCIPAL S REPORT report dated 22 March 2012 was taken as read. - Draft Budget 2012 o expressed disappointment that because Board members had not received a Commentary Report from the Business Manager or a resolution for the ratification of the 2012 Annual Budget. The Draft Budget could not be ratified at that time. - Property o Loaner Classrooms: Noted that because weather had forced flight disruptions, Peter Fenwick / Wayne Tacon [MoE] to now meet with the Principal / BOT Chair next week to discuss RHS permanent building requirements. o Hire Agreement: to review. R Sparks joined the meeting at 7.17pm - Student Services Policy Moved / seconded M James: That the Rangiora High School Board of Trustees ratified the amendments to the Managing Student Behaviour [MSB] Procedures. BOT m Page 2

3 - Enrolment Zone o Kaiapoi High School: BOT Zone Sub-Committee have met with the Principal / BOT Chair and Deputy Chair. o Cust School: Representatives to meet with BOT Zone Sub-Committee on 23 March Local Members of Parliament attended recent public meeting. Hon. Clayton Cosgrove very supportive of proposed RHS zone, fully aware of the process being initiated by the MoE. o Submissions close on 30 March 2012; to be collated, with analysis back to 26 April 2012 BOT meeting. Moved / seconded M James: That the Principal s Report be adopted, and the following recommendation be approved: That the appointments, as listed in the Principal s 22 March 2012 Board Report, be ratified. Principal s Report Hire Agreement: To review 8 PORTFOLIO REPORT The Student Services Portfolio Report prepared by J Malcolm was noted. 9 STAFF TRUSTEE S REPORT J Searle provided Board members with a verbal update, including: - Heads of Faculty met this afternoon; very positive discussions pertaining to curriculum initiatives / professional learning. - ERO targeting specific curriculum areas. - Staff have been very busy in preparing for ERO visit. 10 STUDENT TRUSTEE S REPORT B Fisher updated Board members verbally, including: - Very good results from recent sporting competitions. - Road Crash very insightful. - Students approaching him re various issues. 11 INWARDS CORRESPONDENCE Request from Karren O Carroll for senior textile students to fundraise for World of Wearable Art trip - Moved W Newbury / seconded J Searle: That the Board of Trustees approve in principle for senior textile students to undertake fundraising to allow them to attend the World of Wearable Art show in Wellington in September PPTA News: February 2012 Invoice dated from Wynn Williams & Co re review of Shiyan Co-Operation Agreement NZ Education Gazette: 5 March 2012 NZSTA: Internal Memorandum dated re National Council Elections Inwards Correspondence World of Wearable Art trip: Advise K O Carroll of BOT s approval to fundraise 12 OUTWARDS CORRESPONDENCE Memo dated to A Grant re approval for purchase of Farm Tractor BOT m Page 3

4 Letter dated to R Inch advising BOT s agreement to extend termination of farmland lease to Letter dated to J Aaron advising BOT s approval to commence fundraising for RHS Girls 1 st XI Football Team Letters of congratulations dated to scholarship recipients Letters of congratulations dated to staff re scholarship results Letters of congratulations dated to B Hays / J Robertson for forwarding report of their RHS Education Trust Scholarship grant Invitation dated to D Robertson / M Sharpe [NCSRT] to attend BOT meeting Letters dated to Department of Internal Affairs / His Royal Highness the Prince of Wales re invitation to visit RHS 13 VIEWING PAPERS Re-Drafted Hire Agreement Student Services Policy: Amendment to MSB procedures RHS Charter 2012 [Forwarded to MoE on ] 1 st March Roll Return 6 Weeks Here Farm Report: March MINUTES 14.1 BOT Meeting, 22 February 2012 Moved Chair: That the minutes of the Meeting of the Board of Trustees held on 22 February 2012, having been circulated, be approved and adopted as a true and correct record of that meeting Matters Arising From Minutes Derived Grades: Noted that S Kersey [Academic Dean] currently working on these; for discussion at 26 April 2012 BOT meeting. Department Allocations: To be finalised. BOT Meeting, Derived Grades: For discussion at BOT meeting Department Allocations: To be finalised B Horne 16 GENERAL BUSINESS 16.1 Waimakariri District Council 10 Year Plan Discussion took place, including: - RHS did not have capacity to prepare a submission by 3 April To include in the Strategic Planning cycle. Agreed that / Q De Hamel draft letter to WDC indicating RHS BOT s willingness to be consulted in the Feasibility Plan. WDC 10 Year Plan To draft letter to WDC indicating BOT s willingness to be consulted in Feasibility Plan / Q De Hamel BOT m Page 4

5 16.2 Capital Development Swimming Pool - Board members attention was drawn to the Feasibility Report prepared for the 22 February 2012 BOT meeting; noting the recommendation for the swimming pool to be decommissioned in Term 2, 2012, because the funds required to sustain it could not be justified and the school could not lose MoE funding for the decommissioning. - talked to the paper tabled, including: o Proposal to work with Senior Leadership Team to achieve budget / and a surplus; with the intention of commencing work in September 2012 to build a new pool on school land. o Once the new pool was operational, additional revenue could be gained by holding weekend regattas / the community having the opportunity to buy seasonal keys. o Noted that the pool also had classroom classification and the delivery of the curriculum to a small number of students had to be taken into consideration. With the Kayaking Courses having now been completed, alternative options may have to be considered in Term 4. o The BOT s decision as to what to do with the site was required before the MoE could undertake a Feasibility Study of the land where the current swimming pool is located. - Changing Sheds: Because these have been deemed to be unsafe, they would also be demolished. The Senior Leadership Team recommending that Total Span buildings be purchased from 5YP funding and located on this site next to the gym. The heating to be funded by the MoE as this would be included in the pool decommission cost. Moved / seconded M James: That the Rangiora High School Board of Trustees agreed that a Capital Development Sub-Committee [made up of / J Ashby / J Searle] bring recommendation on the footprint to the 26 April 2012 BOT meeting. Moved / seconded M James: That the Rangiora High School Board of Trustees approve the employment of person to undertake a Business / Feasibility Plan on the new swimming pool proposal. Swimming Pool Capital Development Sub-Committee to bring recommendation to BOT meeting Business / Feasibility Plan: To employ person to undertake / J Ashby / J Searle 17 THE MEETING THEN MOVED TO THE PUBLIC EXCLUDED SESSION AT 7.57PM Moved Chairperson: That the public be excluded from the following proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution is as follows: General subject of each matter to be considered Staffing matters Student discipline matters Reason for passing this resolution in relation to each matter Good reason to withhold exists under Section 7 Ground(s) under Sections 48(1) for the passing of this resolution 7 (2) (a) 48 (1) (a) BOT m Page 5

6 This resolution is made in reliance on Sections 48 (1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meetings in public are as follows: For reasons of legal and professional privilege and to protect the privacy of natural persons. Moved Chairperson: Out of Public Excluded Session at 9.06pm. 18 NEXT MEETING Thursday, 26 April 2012 There being no further business, the meeting closed at 9.10pm SIGNED AS A TRUE AND CORRECT RECORD: Warren Newbury, Chair Date BOT m Page 6