Agenda Paper. Cromwell Community Board. Tuesday 26 July Commencing at 2.00pm. Cromwell Service Centre, 42 The Mall, Cromwell.

Transcription

1 Agenda Paper Cromwell Community Board Tuesday 26 July 2016 Commencing at 2.00pm Cromwell Service Centre, 42 The Mall, Cromwell A WORLD OF DIFFERENCE

2 CENTRAL OTAGO DISTRICT COUNCIL CROMWELL COMMUNITY BOARD NOTICE is hereby given that a meeting of the Cromwell Community Board will be held in the Cromwell Service Centre, 42 The Mall, Cromwell on Tuesday, 26 July 2016 commencing at 2.00pm. MEMBERS: N Gillespie (Chairperson), S Calvert, G Christiansen, N McKinlay, T Pinckney and G Stewart APOLOGIES: H Hucklebridge IN ATTENDANCE: His Worship the Mayor A B Lepper, L Mash (Chief Executive Officer), L van der Voort (Manager Planning and Environment), B Murphy (Chief Financial Officer), J Muir (Executive Manager Infrastructure Services) and A Pycroft (Executive Assistant Corporate Services) AGENDA Confirmation of Minutes 9-22 RECOMMENDED that the minutes of the meeting of the Cromwell Community Board held on 28 June 2016 be received and confirmed as a true and correct record Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Status Report on Resolutions Chief Executive 25 Attached is a report from The Chief Executive Officer to provide an update on resolutions. RECOMMENDED that the report be received Status Report on Resolutions Community Services Attached is a report from the Manager, Community Services to provide an update on resolutions. RECOMMENDED that the report be received Status Report on Resolutions Infrastructure Services Attached is a report from the Executive Manager, Infrastructure Services to provide an update on resolutions. RECOMMENDED that the report be received Status Report on Resolutions Planning and Environment Attached is a report from the Manager, Planning and Environment to provide an update on resolutions. RECOMMENDED that the report be received Members Reports 54 RECOMMENDED that the Members reports be received Central Otago Branch, Vintage Car Club of NZ (Inc) Request for Funding to Assist with Improvements to Club Premises (PRO L1) Attached is a report from the Property and Facilities Officer, Cromwell to consider a request by the Central Otago Branch, Vintage Car Club of NZ (Inc) for funding to assist with the cost of up-grading the kitchen and toilet facilities. RECOMMENDED that the report be received and that the recommendations therein be adopted.

4 Central Otago Sports Turf Trust Request for Funding (PRO L3) Attached is a report from the Parks and Recreation Manager to consider a request from the Central Otago Sports Turf Trust for funding of $40,000 to assist with the completion of the amenities building at the hockey turf. RECOMMENDED that the report be received and that the recommendations therein be adopted Central Wormworx Limited Lease (PRO L2) Attached is a report from Property and Facilities Officer, Cromwell to consider a request from the tenant for certainty, for the renewal of Central Wormworx Limited lease beyond the balance of the two years of the term remaining. RECOMMENDED that the report be received and that the recommendations therein be adopted List of Names for New Roads and/or Significant Places within the Cromwell Basin (INF ) Attached is a report from Community Development Officer to provide a renewed list of potential street/road/place names for Cromwell and surrounding communities, that can be referred to by developers, Council staff, the community, and the Cromwell Community Board when considering new naming options. RECOMMENDED that the report be received and that the recommendations therein be adopted Application for Road Name Approval The Rise, Cromwell RC (INF ) Attached is a report from Roading Assistant to consider a request to name a road in The Rise subdivision, Cromwell. RECOMMENDED that the report be received and that the recommendations therein be adopted Application for Private Road Name Approval Golden View Lifestyle Village, Cromwell (INF ) Attached is a report from Roading Assistant to consider a request to name five new roads in the Golden View Lifestyle Village, Cromwell. RECOMMENDED that the report be received and that the recommendations therein be adopted.

5 Community Group Report Attached is a report from the Acting Chief Executive Officer to receive reports from community groups. RECOMMENDED that the report be received Mayor s Report 150 RECOMMENDED that the Mayor s report be received Date of the Next Meeting 151 The date of the next scheduled meeting is Tuesday, 6 September 2016.

6 BOARD IN CLOSED MEETING 152 RECOMMENDED that the public be excluded from the following part of the proceedings of the meeting, namely items and The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered. Reason for passing this resolution in relation to each matter. Ground(s) under Section 48(1) for the passing of this resolution Status Report on Resolutions Planning and Environment To enable Community Board to carry out, without prejudice or disadvantage, commercial activities (The premature disclosure of the financial information would detrimentally affect the Council s position in the negotiation) Section 48 (1) (a) Elspeth St, Cromwell Request for Acceptance of Amended Concept Plans as Required in Sale and Purchase Agreement (PRO ) To enable Community Board to carry out, without prejudice or disadvantage, commercial activities (The premature disclosure of the financial information would detrimentally affect the Council s position in the negotiation) Section 48 (1) (a) This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act or section 6 or section 7 or section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above (in brackets) with respect to each item. NOTE: Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows: "(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof) - (a) Shall be available to any member of the public who is present; and (b) Shall form part of the minutes of the local authority."

7 THE BOARD IN OPEN MEETING 182 RECOMMENDED that the public be readmitted.

8 CENTRAL OTAGO DISTRICT COUNCIL CROMWELL COMMUNITY BOARD MINUTES of a meeting of the Cromwell Community Board held in the Cromwell Service Centre, 42 The Mall, Cromwell on Tuesday, 28 June 2016 commencing at 2.03pm. PRESENT: H Hucklebridge (Chairperson), S Calvert, T Pinckney and G Stewart APOLOGIES: N Gillespie, N McKinlay and G Christiansen RESOLVED that the report be received Calvert / Stewart IN ATTENDANCE: His Worship the Mayor A B Lepper, L Mash (Chief Executive Officer), B Murphy (Chief Financial Officer), L van der Voort (Manager Planning and Environment), A Pullar (Manager Community Services), J Muir (Executive Manager Infrastructure Services), and C Cooper (Governance Support Officer) Note: M Kerr (Property and Facilities Manager), C Martin (Property and Facilities Officer, Alexandra) and M Way (Property and Facilities Officer, Cromwell) were also in attendance Confirmation of Minutes RESOLVED that the minutes of the meeting of the Cromwell Community Board held on 23 May 2016 be received and confirmed as a true and correct record. Stewart / Pinckney Declaration of Interest Mrs Hucklebridge advised she is no longer active within the foodbank. Mr Stewart declared an interest in items and

9 Note: With the agreement of the meeting, item was brought forward for consideration by the Board. Note: Property and Facilities Officer, Alexandra and Ms Ann O Meagher (Architect Becca) joined the meeting at 2.04pm Cromwell Memorial Hall Redevelopment Project Detailed Design (PRJ ) A report from the Property and Facilities Officer to approve the Cromwell Memorial Hall Redevelopment Project detailed design had been circulated. A. RESOLVED that the report be received and the level of significance accepted. Pinckney / Stewart B. APPROVED the detailed design. Pinckney / Stewart C. AGREED to applications being made to the Central Lake Trust and other external funding providers for 50% of construction costs. Pinckney / Stewart D. APPROVED that, upon the community funding being confirmed tenders for construction be invited. Pinckney / Stewart E. APPROVED additional funding to that provided for in the Annual Plan, that additional funding be up to $500,000. All funding be from land sales. Should the level of land sales not be sufficient for the project by the date a tender is to be accepted, then the project be funded by loan with proceeds from land sales being applied to the principal. Pinckney / Stewart Note: Ms Calvert abstained from voting on item Note: The Property and Facilities Officer, Alexandra and Ms O Meagher left the meeting at 2.46pm. 10

10 Status Report on Resolutions Community Services A report from The Manager, Community Services to provide an update on resolutions had been circulated. RESOLVED that the report be received. Calvert / Pinckney Status Report on Resolutions Corporate Services A report from the Chief Financial Officer to provide an update on resolutions had been circulated. RESOLVED that the report be received. Calvert / Pinckney Status Report on Resolutions Planning and Environment A report from the Manager, Planning and Environment to provide an update on resolutions had been circulated. RESOLVED that the report be received. Calvert / Pinckney Status Report on Resolutions Chief Executive Officer A report from the Chief Executive Officer to provide an update on resolutions had been circulated. RESOLVED that the report be received. Calvert / Pinckney Mayor s Report His Worship the Mayor reported on the following: Attended rural and provincial meeting Motorhome association freedom camping laws support AGM new legislation Tourism media release noted lack of facilities in Central Otago 12 million over four years (rules to be set) spread around New Zealand regions to play a part 11

11 Snap Shot - local government minister comparing councils regarding rates, building consents etc Track and trails government funding connecting to other regions maintenance funding included in funds Attended pre-launch ambassador programme fantastic programme Inniscourt Street water mains dealt with well by contractor Attended Mayoral Forum Chatham Islands no phones great idea - no distractions Attended Volunteering Central Cromwell Attended Yacht Club celebration 30 people great job Attended meeting Audit and Risk about to appoint independent chair Attended Rotary Support Weetbix Kids TRYathlon event for the Motorsport Park next year District Licensing Committee concerns for racing industry events in Central Otago is part of the fabric of what Central Otago is all about RESOLVED that the Mayor s report be received. Calvert / Pinckney Members Reports 1. Mr Pinckney reported on the following: Going to Ashburton to look at retirement homes Attended Lowburn action committee Issues with verandas in the Cromwell Mall invite feedback from owners of property 2. Mr Stewart reported on the following: Attended ambassador programme Attended special licensing committee 3. Mrs Calvert reported on the following: Attended Old Cromwell town meeting 26 May Attended Cromwell business breakfast 1 June Attended Council meeting submissions 1 June Attended promotions group meeting 7 June Attended Cromwell and Districts Community Trust 8 June Attended ambassador programme launch 20 June Attended Old Cromwell Town AGM didn t have enough people to have a meeting Attended drop in 24 June 12

12 Note: Item was adjourned and with the agreement of the meeting, item and were brought forward for consideration by the Board. Note: Mr Andy Wilkinson and Mrs Misha Wilkinson (Cromwell and Districts Promotion Group) joined the meeting at 3.13pm Request for Time Extension - Cromwell and Districts Promotion Group Summer Festival Business and Marketing Plan (COM ) A report from Market Support for the Board to receive an update on progress and request for extension, of timeframe by Cromwell and Districts Promotion Group, for the development of a Cromwell Summer Festival event business plan and marketing plan due by 30 June 2016 as well as a change as to what a proportion of the funds can be used for had been circulated. A. RESOLVED that the report be received and the level of significance accepted. Stewart / Calvert B. AGREED to extend the time for Cromwell and Districts Promotion Group to complete the Cromwell Summer Festival event business and marketing plan amending the date of the original Resolution (i). h. to the Cromwell Community Board Meeting of 6 September Wine and Horticulture Segment Cromwell Summer Festival Promotion Requested $30,000 Approved in principal up to $23,000 Gordon / Calvert Subject to the Boards approval of a Marketing Plan and Business Plan which address date, location, demonstration of private sector input and confirmation of industry contribution with a minimum of $2,00 for every $1.00 donated by the Board. This is to be supplied by the Boards scheduled meeting of 6 September C. RESOLVED Cromwell Community Board considers Cromwell and Districts Promotions Groups request to utilise a portion of the $23,000 for a feasibility study. Stewart / Calvert 1. Supports Cromwell and Districts Promotion Group utilising a proportion of the grant up to $5000 towards the completion of a professional feasibility study of the proposed Cromwell Summer Festival Event. a. subject to a detailed brief for the study and quote being received and approved by the Chief Executive officer. 13

13 RESOLVED that the report be received. Calvert / Stewart Note: Mrs Hucklebridge voted against item Note: Note: Mr and Mrs Wilkinson left the meeting at 3.39pm. Mr Michael Paardekooper (Central Otago Sport Turf Trust) joined the meeting at 3.39pm Central Otago Sports Turf Trust Promotion Grant Request to Carry Forward (COM ) A report from Market Support to consider Central Otago Sports Turf request to carry forward the $15,000 Cromwell promotional grant had been circulated. A. RESOLVED that the report be received and the level of significance accepted. Pinckney / Stewart B. RESOLVED that the Board support the request from Central Otago Sports Turf Trust that the approved $15,000 Cromwell Promotions Grant Resolution is put forward as a carry forward to be considered for approval during normal Council process. Pinckney / Stewart C. RESOLVED that Resolution is rescinded and replaced with recommendation D. Pinckney / Stewart D. AGREED that the Board approved a grant of $15,000 to the Central Otago Sports Turf Trust for the NZ Women s Hockey two test international series to be funded from Cromwell Promotions Grant cost centre being $10,779 as an approved carry forward from plus $4,221 funded from the year. Pinckney / Stewart E. RESOLVED that the approved grant is subject to the following conditions: 1. That the Board requests a report back and set of accounts to the approved grant as soon as possible following the completion of the project and no later than 6 months following the event and/or completion of the project. 14

14 2. It is the grant recipient s responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent and Health and Safety plans etc.) as required by legislation, agencies, property owners, and/or individuals to undertake the project. 3. That the grant recipient provides Council with a copy of their health and safety plan for the project / event when requested. 4. Funding is approved for the purpose outlined in the funding application should funds not be used for said purpose the Board may request funds be returned in full. 5. That information on events is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes. 6. Grant recipients are encouraged to use the economic impact toolkit or should include information as to the outcomes of the individual project when reporting back to the Board. Pinckney / Stewart Note: Note: Note: Mr Paardekooper left the meeting at 3.51pm. Mr Stewart declared an interest in and refrained from voting. The Property and Facilities Officer, Cromwell and the Property and Facilities Manager joined the meeting at 3.53pm Cromwell Racecourse Rental Request (PRO L1) A report from the Property and Facilities Officer, Cromwell to consider a request by the Central Lakes Equestrian Club to transfer rent received by Council to the club had been circulated. A. RESOLVED that the report be received and the level of significance accepted. Calvert / Pinckney B. AGREED all rent collected from NZ Heritage Farm Show by the Council be paid to the Central Lakes Equestrian Club for projects as set out in the Clubs letter dated 16 February Calvert / Pinckney 15

15 Note: The Property and Facilities Officer, Cromwell and the Property and Facilities Manager left the meeting at 4.00pm Application for Road Name Approval Gair Estate Ltd, Cromwell RC (INF ) A report from the Roading Assistant to consider a request to name two new roads in Gair Avenue, Cromwell had been circulated. A. RESOLVED that the report be received and the level of significance accepted. Calvert / Pinckney B. RESOLVED that the two new roads in stage four of the Gair Estate Subdivision be named Neason Place and Quigley Crescent. Calvert / Pinckney Road Stopping and Realignment Hall Road, Bannockburn (INF ) A report from the Roading Assistant to stop a section of unmaintained legal road and a land exchange for the realignment of the section of road to be stopped had been circulated. A. RESOLVED that the report be received and the level of significance accepted. Calvert / Pinckney B. RESOLVED that the Cromwell Community Board support: The stopping of a section of legal road adjacent to SEC 63 BLK II BANNOCKBURN SD and LOT 3 DP Area subject to survey is ha. The realignment of the section of road to be stopped adjacent to LOT 3 DP Area subject to survey is ha. Calvert / Pinckney Weetbix TRYathlon Event March 2017 Promotion Grant Request (COM ) A report from Market Support for the board to consider allocating a $5,000 Promotion grant from cost centre to Highland Motorsport Park towards the running of a Weet-Bix TRYathlon event at Highlands in March 2017 had been circulated. 16

16 A. RESOLVED that the report be received and the level of significance accepted. Calvert / Stewart B. APROVED that the Board agree to provide a grant of $5,000 from Cromwell Promotions cost centre to Highlands Motorsport Park for running a Weet-Bix TRYathlon event in March 2017 as part of the national series. Calvert / Stewart C. RESOLVED that the Board apply the following conditions to the approved grant. Calvert / Stewart 1. The grant is subject to confirmation that the bid to host the March 2017 Weet-Bix TRYathlon series event at Highlands Park is successful. 2. That the Board requests a report back and set of accounts to the approved grant as soon as possible following the holding of the event and no later than 6 months following the event. 3. It is the Grant recipient s responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent, Health and Safety plans etc) as required by legislation, agencies, property owners, and/or individuals to undertake the project. 4. That grant recipient provides Council with a copy of their Health and Safety plan for the project / event when requested. 5. Funding is approved for the purpose outlined should funds not be used for said purpose the Board may request funds be returned in full. 6. That information on events is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes. 7. Grant recipients are encouraged to use the economic impact toolkit and/or should include information as to the outcomes of the individual project when reporting back to the Board on the approved grant. 17

17 Community Group Report A report from the Chief Executive Officer to receive reports from community groups had been circulated. RESOLVED that the information be received. Stewart / Pinckney Date of the Next Meeting The date of the next scheduled meeting is Tuesday, 26 July BOARD IN CLOSED MEETING RESOLVED that the public be excluded from the following part of the proceedings of the meeting, namely items and Pinckney / Calvert The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered. Reason for passing this resolution in relation to each matter. Ground(s) under Section 48(1) for the passing of this resolution Status Report on Resolutions Planning and Environment To enable Community Board to carry out, without prejudice or disadvantage, commercial activities (The premature disclosure of the financial information would detrimentally affect the Council s position in the negotiation) Section 48 (1) (a) Consider land purchase Offer 28,30 and 32 industrial lots, Ree Crescent Cromwell (PRO , PRO , PRO ) To enable Community Board to carry out, without prejudice or disadvantage, commercial activities (The premature disclosure of the financial information would detrimentally affect the Council s position in the negotiation) Section 48 (1) (a) This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act or section 6 or section 7 or section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above (in brackets) with respect to each item. 18

18 NOTE: Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows: "(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof) - (a) Shall be available to any member of the public who is present; and (b) Shall form part of the minutes of the local authority." Calvert / Pinckney Note: The public was excluded at 4.11pm. 19

19 THE BOARD IN OPEN MEETING RESOLVED that the public be readmitted. Calvert / Pinckney Note: The public was readmitted at 5.02pm Members Reports Continued Mrs Hucklebridge reported on the following: New coat of paint on Big Fruit looks great Polytechnic expansion in the news positive news Smog report in paper (On Stuff) disappointing have previously been through this before with media orcharding area. Heating article also in paper Mall Verandas causing problems with pedestrians slippery surfaces in the winter with water dripping Paving in some areas in mall looking untidy and requiring cleaning advised Property and Facilities Officer (Cromwell) RESOLVED that the members reports be received. Calvert / Pinckney The meeting closed at 5.20pm. CHAIRPERSON / / 22

20 Updated at 30 June 2016 Name Members Declared Interests Spouse/Partner Declared Interests Council Appointments Glen Christiansen Golden Gate Lodge (General Manager) Kawarau Charitable Trust (Trustee) Super Liquor Cromwell/Alexandra (General Manager) Cromwell Primary Board of Trustees (Trustee) Ripponvale Hall Committee Pisa Mooring Community Plan Group Gordon Stewart Central Lakes Equestrian Club (Treasurer) First National (Employee) Rotary Club (Member) Lowburn Curling (Member) Bannockburn Bowls (Member) Cromwell Medical Centre (Nurse) Bannockburn Recreation Reserve Management Committee Cromwell Museum Trust Helen Hucklebridge Lions Club (Member) Lowburn Hall Committee Cromwell Property Development Sub- Committee Neil Gillespie Contact Energy (Project Manager) Clyde & Districts Emergency Rescue Trust (Secretary and Trustee) Cromwell Volunteer Fire Brigade (Deputy Chief Fire Officer) Cromwell Property Development Sub- Committee Otago Rural Fire Authority (Chairman) Nigel McKinlay Transition To Work Trust (Board Member) Gate 22 Vineyard Ltd (Director) Everyday Gourmet (Director) Central Otago Wine Association (Member) Shirley Calvert Central Otago Health Services Ltd (Employee) Cromwell Garden Club (Member) Bannockburn Community Centre Management Committee Inc. Cromwell Property Development Sub- Committee Cromwell Museum Trust Old Cromwell Inc. Cromwell and Districts Community Trust Cromwell Promotions Group Central Otago Wilding Conifer Control Group 23

21 Updated at 30 June 2016 Tom Pinckney Northburn Wine Company (Director) Northburn Limited (Director) Northburn Properties (Director) Northburn 100 (Director) Northburn Wine Company (Director) Northburn Limited (Director) Northburn Properties (Director) Northburn 100 (Director) Tarras Hall Committee Tarras Community Plan Group Cromwell Resource Centre (Trustee) 24

22 Cromwell Community Board 26 July 2016 Report for Information Status Report on Resolutions Chief Executive Purpose of Report To provide Cromwell Community Board with an update on resolutions Recommendations A. B. Recommended that the report be received Resolution May 2016 Presentation on Proposal for a Smoke Free Cromwell Mall A. RESOLVED that the report be received. B. RESOLVED that a report come back to Cromwell Community Board regarding signage costs and feedback from owners of property in the mall, and clear geographic boundaries of the Mall. STATUS July 2016 This matter is at an end until the Smoke Free Group report back. May 2016 Action Memo sent to Chief Executive Officer and to Property and Facilities Manager. Reviewed and Authorised by: Louise van der Voort Acting Chief Executive Officer 13/07/2016 Report Author: Acting Chief Executive Officer 25

23 Cromwell Community Board 26 July 2016 Report for Information Status Report on Resolutions Community Services Purpose of Report To provide the Cromwell Community Board with an update on resolutions Recommendations A. Recommended that the report be received Resolutions June 2016 Weet-Bix TRYathlon Event March 2017 Promotion Grant Request (COM ) A. RESOLVED that the report be received and the level of significance accepted. B. APROVED that the Board agree to provide a grant of $5,000 from Cromwell Promotions cost centre to Highlands Motorsport Park for running a Weet-Bix TRYathlon event in March 2017 as part of the national series. C. RESOLVED that the Board apply the following conditions to the approved grant. 1. The grant is subject to confirmation that the bid to host the March 2017 Weet-Bix TRYathlon series event at Highlands Park is successful. 2. That the Board requests a report back and set of accounts to the approved grant as soon as possible following the holding of the event and no later than 6 months following the event. 3. It is the Grant recipient s responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent, Health and Safety plans etc) as required by legislation, agencies, property owners, and/or individuals to undertake the project. 4. That grant recipient provides Council with a copy of their Health and Safety plan for the project / event when requested. 5. Funding is approved for the purpose outlined should funds not be used for said purpose the Board may request funds be returned in full. Report Author: Manager, Community Services 26

24 STATUS 6. That information on events is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes. 7. Grant recipients are encouraged to use the economic impact toolkit and/or should include information as to the outcomes of the individual project when reporting back to the Board on the approved grant. July 2016 Letter sent to Highlands confirming funding approved and resolution details. June 2016 Action Memo sent to Market Support Resolutions June 2016 Request for Time Extension - Cromwell and Districts Promotion Group Summer Festival Business and Marketing Plan (COM ) A. RESOLVED that the report be received and the level of significance accepted. B. AGREED to extend the time for Cromwell and Districts Promotion Group to complete the Cromwell Summer Festival event business and marketing plan amending the date of the original Resolution (i). h. to the Cromwell Community Board Meeting of 6 September Wine and Horticulture Segment Cromwell Summer Festival Promotion Requested$30,000 Approved in principal up to $23,000 Subject to the Boards approval of a Marketing Plan and Business Plan which address date, location, demonstration of private sector input and confirmation of industry contribution with a minimum of $2,00 for every $1.00 donated by the Board. This is to be supplied by the Boards scheduled meeting of 6 September C. RESOLVED Cromwell Community Board considers Cromwell and Districts Promotions Groups request to utilise a portion of the $23,000 for a feasibility study. STATUS II. Supports Cromwell and Districts Promotion Group utilising a proportion of the grant up to $5000 towards the completion of a professional feasibility study of the proposed Cromwell Summer Festival Event. a. subject to a detailed brief for the study and quote being received and approved by the Chief Executive officer. July 2016 Letter sent to promotions group confirming outcome / resolution details. June 2016 Action Memo sent to Market Support 27

25 Resolution June 2016 Central Otago Sports Turf Trust Promotion Grant Request to Carry Forward (COM ) A. RESOLVED that the report be received and the level of significance accepted. B. RESOLVED Cromwell Community Board support the request from Central Otago Sports Turf Trust that the approved $15,000 Cromwell Promotions Grant Resolution is put forward as a carry forward to be considered for approval during normal Council process. C. RESOLVED that Resolution is rescinded and replaced with recommendation D. D. AGREED that the Board approved a grant of $15,000 to the Central Otago Sports Turf Trust for the NZ Women s Hockey two test international series to be funded from Cromwell Promotions Grant cost centre being $10,779 as an approved carry forward from plus $4,221 funded from the year. E. RESOLVED that the approved grant is subject to the following conditions: STATUS 1. That the Board requests a report back and set of accounts to the approved grant as soon as possible following the completion of the project and no later than 6 months following the event and/or completion of the project. 2. It is the grant recipient s responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent and Health and Safety plans etc.) as required by legislation, agencies, property owners, and/or individuals to undertake the project. 3. That the grant recipient provides Council with a copy of their health and safety plan for the project / event when requested. 4. Funding is approved for the purpose outlined in the funding application should funds not be used for said purpose the Board may request funds be returned in full. 5. That information on events is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes. 6. Grant recipients are encouraged to use the economic impact toolkit or should include information as to the outcomes of the individual project when reporting back to the Board. July 2016 Letter sent to Central Otago Sports Turf Trust detailing updated resolution / confirmation of funding. June 2016 Action Memo sent to Market Support 28

26 Resolution December 2015 Cromwell Promotion Grant Applications Financial Year (COM ) A. RESOLVED that the report be received and the level of significance accepted. B. RESOLVED 1. The Board evaluated the applications and projects and determined the grant amounts allocated. 2. That the Board ensured the total of approved grants do not exceed $101,998 (being the planned LTP budget of $106,219 less overspend of $4,221) (i) Grants were approved as below from the Cromwell Promotions cost centre for Cromwell and Districts Promotions Group projects a. Operational Contractor Media Manager Requested $21,600 Approved $18,000 Subject to Conditions C. 1, 2, 3, 4, 5, 6 b. Operational Contractor Community Relationship Manager Requested $21,600 Approved $18,000 Subject to Conditions C. 1, 2, 3, 4, 5, 6 c. Operational Contractor Funding and Consents Manager Requested $14,400 Approved $10,000 Subject to Conditions C. 1, 2, 3, 4, 5, 6 d. Operational Contractor Expenses Requested $6,000 Declined Subject to Conditions C. 1, 2, 3, 4, 5, 6 e. Operational Advertising Requested $24,800 Approved $10,000 Subject to Conditions C. 1, 2, 3, 4, 5, 6 f. Operational Operating Expenses Requested $6,100 Approved $5,400 Subject to Conditions C. 1, 2, 3, 4, 5, 6 g. Outdoor Sports Segment Promotion Requested $2,000 Approved 1,500 Subject to Conditions C. 1, 2, 3, 4, 5, 6 h. Wine and Horticulture Segment Cromwell Summer Festival Promotion Requested $30,000 Approved in principal up to $23,000 Subject to Conditions C. 1, 2, 3, 4, 5, 6 29

27 Subject to the Boards approval of a Marketing Plan and Business Plan which address date, location, demonstration of private sector input and confirmation of industry contribution with a minimum of $2.00 for every $1.00 donated by the Board. This is to be supplied by the 30 June i. Wine and Horticulture Segment Down to Earth Wine Celebrations Promotion Requested $10,000 Declined Subject to Conditions C. 1, 2, 3, 4, 5, 6 j. Wine and Horticulture Segment Digital Advertising - General Requested $2,000 Declined Subject to Conditions C. 1, 2, 3, 4, 5, 6 k. Wine and Horticulture Segment Signage and Billboards - General Requested $2,000 Declined Subject to Conditions C. 1, 2, 3, 4, 5, 6 l. General Digital Promotion Requested $11,000 Approved $5,000 Subject to Conditions C. 1, 2, 3, 4, 5, 6 (ii) Grants were approved as below from the Cromwell Promotions cost centre for Cromwell and Districts Community Arts Council projects a. CO Trashion Show 2016 Requested $1,500 Approved $1,000 Subject to Conditions C. 1, 2, 3, 4, 5 b. Light Up Cromwell 2016 Requested $1,000 Approved $1,000 Subject to Conditions C. 1, 2, 3, 4, 5 c. Chamber Music Series Requested $1,000 Approved $ Subject to Conditions C. 1, 2, 4, 5 d. Across the Bridge in Bannockburn Requested $2,000 Approved $1,000 Subject to Conditions C. 1, 2, 3, 4, 5 (iii) Grants were approved as below from the Cromwell Promotions cost centre for Pisa Range Music Society Inc. project a. River Range Music Festival 2017 Requesting $25,000 Approved $1,500 Subject to Conditions C. 1, 2, 3, 4, 5, 6 30

28 C. RESOLVED that the Board apply the following conditions where appropriate to the approved grants. 1. That the Board requests a report back and set of accounts to the approved grant as soon as possible following the completion of the project and no later than 6 months following the event and/or completion of the project. STATUS 2. It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent and Health and Safety plans etc.) as required by legislation, agencies, property owners, and/or individuals to undertake the project. 3. That grant recipients provide Council with a copy of their health and safety plan for the project / event when requested. 4. Funding is approved for the purpose outlined in the funding application should funds not be used for said purpose the Broad may request funds be returned in full. 5. That information on events is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes. 6. Grant recipients are encouraged to use the economic impact toolkit and/or should include information as to the outcomes of the individual project when reporting back to the Board on the approved grant. July 2016 First quarterly invoice received from Cromwell and Districts Promotions Group and authorised for payment for amount of $16,975. Reference Resolution for outcome of item 2.i.h. Cromwell Summer Festival project update. June 2016 Cromwell and Districts Promotion Group Item 2.(i).h. Cromwell Summer Festival project update and formal request for time extension report on agenda for 28 June CCB meeting. May 2016 Item 2.i.h Cromwell Summer Festival. Promotions group advised latest that group could provide information with regards to seeking extension is 17 May for Boards June meeting April 2016 Discussions with COWA progressing favourably Promotions Group Chair advised group may seek extension of timeframes to ensure best possible information is supplied. Cromwell Promotions group have appointed two new contract staff Brigette Tait Community Relations and Jill Herron Marketing and Communications No further action or contact with remainder of funding recipients will occur until the new financial year when funding may then be drawn down. March 2016 Resolution B. C. All applicants advised of Board resolution / decision in writing detailing conditions and actions required for approved grant amounts. Cromwell Promotions Group is aware of deadline for presenting business plan / marketing plan to Board prior to 30 June

29 Resolution December 2015 Cromwell Promotion Grant Application Central Otago Sports Turf Trust (COM ) A. RESOLVED that the report be received and the level of significance accepted. B. RESOLVED that the Board approved a grant of $15,000 to the Central Otago Sports Turf Trust for the NZ Women s Hockey two test international series to be uplifted by 30 June This will be an overspend from the current year. C. RESOLVED that the Board consider the implications from the next financial year s budget. STATUS MATTER CLOSED July new resolution June 2016 rescinds this resolution June 2016 Staff received request to carry forward grant 1 June Report on 28 June CCB agenda to discuss. May Trust Secretary confirmed the grant will not be uplifted before end of financial year. Secretary advised that a formal request to carry forward must be provided to staff by 16 May for inclusion on June meeting agenda. Trust also advised that carry forward of budget is not a preferred process. April 2016 Grant not yet uplifted. Sports Turf Trust Secretary staff have been contacted for progress update March 2016 Grant not yet uplifted. No further information received from sports turf trust. January 2016 Advised of grant approval. Grant not yet uplifted December 2015 Action Memo sent to Market Support 32

30 Resolution September 2015 Application to Balance of Cromwell Promotions Grant ( ) A. RESOLVED that the report be received and a level of significance be accepted B. RESOLVED that the Board approved a grant from Cromwell Promotions cost centre for: 1. $4,700 Old Cromwell Incorporated for the development of a marketing strategy for the Cromwell Heritage Precinct. C. RESOLVED that the Board apply the following conditions to the approved grant. 1. The Board requests a report back on the project including a copy of the marketing strategy and set of accounts to the approved grant as soon as possible following the completion of the project and no later than 6 months following 2. Funding is approved for the purpose outlined in the funding application should funds not be used for said purpose the Board may request funds be returned in full. 3. An annual report on the implementation of the market strategy be provided STATUS July 2016 no further update received on progress from Old Cromwell Board. June 2016 The marketing consultant has presented her recommendations to the Old Cromwell Board to evaluate. The chair is now writing a strategic document that will determine the actions to be taken over the next 12 months and beyond based on the recommendations of the consultants report. The Old Cromwell Board chair will provide a copy of both documents at the completion of this process. May 2016 Old Cromwell Inc. have received draft report, however no further progress to finalisation of document at this time. April 2016 No further update received from Old Cromwell Inc. on project status. Staff have contacted and awaiting further information March 2016 Marketing Strategy consultant hopes to have strategy completed March January 2016 Marketing strategy underway November 2015 Applicant advised of Board Decision. Grant not yet uplifted. October 2015 Action memo sent to Market Support Resolution August 2015 Application to Balance of Cromwell Promotions Grant (COM ) A. RESOLVED that the report be received and a level of significance be accepted 33

31 B. RESOLVED that the Board declined a promotion grant to Down to Earth wine celebrations and that the Board advise the applicant to re-submit an application to the promotion grant funding round should they still be seeking funding at that time. C. RESOLVED that the Board approved a grant from the Cromwell Promotions cost centre to: 1. Cromwell and Districts Community Trust for $6,500 for the production of the Cromwell Ambassador Programme. D. RESOLVED that the Board wanted the Ambassador Programme connected to the Cromwell Brand Identity work. E. RESOLVED that the Board require the Ambassador Programme to be developed so it could be developed for other parts of Central Otago F. RESOLVED that the Board apply the following conditions to the approved grant. 1. The Board requests a report back and set of accounts to the approved grant as soon as possible following the completion of the project and no later than 6 months following the event. 2. It is the grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including resource consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project. 3. Funding is approved for the purpose outlined in the funding application should funds not be used for said purpose the Board may request funds be returned in full. 4. That information about the event is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes. STATUS July 2016 Official launch of Cromwell Ambassador programme held Monday 20 June First course dates set for 7 and 21 July. Cost $35 per person booked through Queenstown Resort College June 2016 Official launch of programme is being planned by trust for mid late June 2016 date TBC. Training programmes to be running from July initial indications are two per month. May 2016 Peer review took place in May April 2016 Ambassador Programme is at final draft and ready for peer review by participants. No date set for peer review to take place March 2016 Videography completed. QRC in process of putting programme together with intention of a pilot release mid-march 2016 check of content. Once signed off official launch will be held with invitations to funders and key stakeholders. January 2016 Ambassador programme currently under development November 2015 Down to Earth advised of Board Decision. Cromwell and Districts Community Trust advised of Board approval of grant and conditions applied. Grant uplifted. Report back from Community Trust on Ambassador Programme outcomes not expected until late Manager 34

32 Community Services has met with Community Trust members regarding ensuring the programme is connected to the Central Otago regional brand. August 2015 Action memo sent to Market Support Resolution December 2014 Cromwell Promotion Grant Applications for Financial Year (EDT ) A. RESOLVED that the report be received and a level of significance be accepted B. RESOLVED that: 1. The Board evaluated each project and determined the grant amounts. 2. The Board ensured the total of approved grants did not exceed the planned LTP budget of $106,219 as per the table below. i. Approved a grant from the Cromwell Promotions cost centre for Cromwell and Districts Community Arts Council project/s Project Name $ s requested $ s approved Subject to Conditions CO Trashion Show 2015 $1,500 $1,500 Light Up Cromwell 2015 $1,000 $1,000 Central Otago Chamber Music Series concerts $750 $750 a) That the Board requests a report back and set of accounts b) It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project/s. Across the Bridge in Bannockburn 2015 $2,000 $1,500 c) The Board encourages the use of the Economic Impact Toolbox when reporting back to the Board. ii. Approved a grant from the Cromwell Promotions cost centre for Central Otago Motorsport Club project 35

33 Project Name $ s requested $ s approved Subject to Conditions Cromwell Street Sprint Event 2016 $2,000 $1,500 a) That the Board requests a report back and set of accounts to each approved grant b) It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project/s. c) The Board encourages the use of the Economic Impact Toolbox when reporting back to the Board. v. Approved a grant from the Cromwell Promotions cost centre for Central Otago Districts Community Trust projects Project Name $ s requested $ s approved Subject to Conditions Native Plantings at Deadman s Point $2,000 $0 The Group will be directed to other funding opportunities within Council. Cromwell Ambassador Programme Marketing Youth Art in the Mall phase 2 $2,000 $1,500 $3,000 $2,000 a) That the Board requests a report back and set of accounts to each approved grant b) It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project/s. c) The Board encourages the use of the Economic Impact Toolbox when reporting back to the Board. vi. Approved a grant from the Cromwell Promotions cost centre for Cromwell and Districts Promotion Group projects. 36

34 Project Name $ s requested $ s approved Subject to Conditions Employment Media Manager $12,000 $12,000 a) That the Board requests a report back and set of accounts to each approved grant Employment Community Relationship Manager Employment - Fundraising and Consents Manager $25,000 $25,000 $13,000 $13,000 Advertising General $6,300 $5,000 b) It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project/s. c) The Board encourages the use of the Economic Impact Toolbox when reporting back to the Board. Advertising Website hosting / maintenance $4,000 $4,000 Local Activity Support $10,000 $0 on hold Town Centre Promotions $5,500 $3,000 Brochures Signs and Banners Events Fireworks Display $6,500 $4,000 $8,000 $2,000 a) That the Board requests a report back and set of accounts to each approved grant b) It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project/s. Events - Cromwell Summer Festival Infrastructure and Equipment Completion of Bannockburn Walkway $5,000 $3,000 $6,700 $0 to be directed to other funding c) The Board encourages the use of the Economic Impact Toolbox when reporting back to the Board. a) That the Board requests a report back and set of accounts b) It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project/s. c) The Board encourages the use of the Economic Impact Toolbox when reporting back to the Board. d) Subject to a detailed project plan and budget presented to the Board for approval prior to uplifting of the approved grant. 37

35 Infrastructure and Equipment Extension of track Pisa Moorings to head of Lake Dunstan $20,000 opportunities within Council Infrastructure and Equipment Metal Frame for temporary signs $3650 Infrastructure and Equipment Repairs and Maintenance Plastic hire equipment Infrastructure and Equipment - Repaint and sign write Team Cromwell event trailer. $1,000 $1,000 $2,700 $2,700 Operating Expenses $16,100 $15,000 a) That the Board requests a report back and set of accounts b) It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project/s. c) The Board encourages the use of the Economic Impact Toolbox when reporting back to the Board. a) That the Board requests a report back and set of accounts. b) It is the Grant recipients responsibility to obtain and/or have in place the appropriate consents, plans and licences (including Resource Consent) as required by legislation, agencies, property owners, and/or individuals to undertake the project/s. c) The Board encourages the use of the Economic Impact Toolbox when reporting back to the Board. STATUS July 2016 Cromwell and Districts Promotion Group AGM held 7 July, proposed change of financial year to align with CODC i.e. 1 July to 30 June currently 1 Jun to 31 May. Report Back now due. Report backs not yet received from Cromwell Community Arts or Cromwell Districts Community Trust. June 2016 Item B 2. ii. Cromwell Street Sprints 2016 event report back attached Appendix 1. - MATTER CLOSED June Reminder sent to remaining grant recipients confirming that report backs are now due. May 2016 Ambassador Programme Marketing grant drawn down April 2016 Ambassador Programme Marketing grant not yet drawn down. March

36 Grants not yet drawn down Ambassador Programme Marketing this will be uplifted prior to end of financial year once development of programme is complete. Youth Art in the Mall project grant to be uplifted March Project progressing. All other grants have been uplifted. Projects progressing. Report Back s not anticipated until end of financial year January 2016 Status quo November 2015 status quo January 2015 Report backs not due to end Financial Year 2016 December 2014 Action memo Sent to Market Support Resolution December 2014 Application to Cromwell Promotion Grants Financial Year (EDT ) A. RESOLVED that the report be received and a level of significance be accepted B. RESOLVED that: The Board approved a grant from the Cromwell Promotions cost centre for Cromwell and Districts Community Trust project. Project Name $ s requested $ s approved Subject to Conditions Cromwell Ambassador Programme Creation $2,000 $2,000 That the Board requests a report back and set of accounts to the approved grant STATUS July 2016 Official launch of Cromwell Ambassador programme held Monday 20 June First course dates set for 7 and 21 July. Cost $35 per person booked through Queenstown Resort College. June 2016 Official launch of programme is being planned by trust for mid late June 2016 date TBC. Training programmes to be running from July initial indications are two per month. May 2016 Ambassador Programme Peer review took place early May. Final adjustments to be made. April 2016 Ambassador Programme is at final draft and ready for peer review by participants. No date set for peer review to take place March 2016 grant uplifted. Programme development continuing. Videography completed pilot release expected mid-march. 39

37 January 2016 Ambassador programme currently under development November 2015 creation of programme delayed till sufficient funding secured. Ref Board Resolution Grant uplifted. Report back not expected until late January 2015 Report back due to end Financial Year 2014/15. December 2014 Action memo Sent to Market Support Resolution April 2012 Cromwell Promotion Grant Applications for Financial Year (EDT ) A. RESOLVED that the report be received and a level of significance be accepted B. RESOLVED that the Board ensured the total of approved grants did not exceed the planned LTP budget of $103,326. IX. Approved a grant from the Cromwell Promotions cost centre for Light up Cromwell for Christmas project Project Name Light up Cromwell for Christmas competition Dec 2014 $ s requested $ s approved Subject to Conditions $ $ The Board requests a report back and set of accounts. STATUS July 2016 report back attached Appendix 1. MATTER CLOSED June 2016 reminder sent to grant recipient that report is now overdue. May 2016 Light Up Cromwell staff to contact grant recipient with reminder of need for report back asap. Reminder sent to remainder of funded groups / organisations advising report back is now overdue. January 2015 Report due 2015/16 financial year May 2015 Action Memo Sent Resolution July 2013 Cromwell Museum Audit and Valuation (COM ) A. RESOLVED that the report be received and a level of significance be accepted E. RESOLVED that the material not relevant to the Cromwell Museum, as listed in an attachment to this report, be offered to the relevant museum of the area they belong to. 40

38 F. RESOLVED that the unidentified items from the Cromwell Museum Collection be published in the Cromwell Bulletin and on the internet asking the public for information. STATUS July 2016 The Cromwell Museum Trust has contacted relevant museums and contact people, and are awaiting their feedback. June 2016 This month the Cromwell Museum Trust will be making contact with the museums identified in the 2013 CCB report to gauge interest in the Cromwell Museum s collection items that are considered not relevant to the Cromwell Museum s Collection Policy. The Cromwell Museum Trust will commence advertising unidentified collection items (e.g., photos etc. with no names or donor details) through social and news media next month; the Trust will also establish a regularly rotating museum display on these items, seeking public feedback. This process will be ongoing and evaluated over time to assess whether it is adding value. May 2016 The Cromwell Museum Trust appointed a Deaccessioning Committee at their May meeting. Part of this sub-committee s role will be make sure that a deaccessioning process was (or is) undertaken for the unidentified collection items referred to in this resolution. April 2016 As per March March 2016 While updating of the collection catalogue is ongoing, priority will be given to the items identified in the report so that these can be finalised. January 2016 The Cromwell Museum Trust are continuing to work through and update their collection catalogue. The de-accession process will continue in parallel. November 2015 The Cromwell Museum Trust will provide an update on progress during their presentation to the Board, at the December meeting. May The Cromwell Museum Trust will be addressing both E. & F. over the next 6 months as part of their overall collection review (being undertaken in conjunction with the transfer of museum artefacts from the Cromwell Hall) January 2015 Cromwell Trust Chair advises the action points will be included into the Trust s list of things to do for the 2015 year. Realistically, I do not expect any traction on either item for the next few months until after the Trust has bedded into its new role. August 2014 (F.) This has been discussed with the new Museum Trust members who are going to carry this out once they take over the management of the museum. E. still no progress July 2013 Action Memo Sent 41

39 Report Author: Reviewed and Authorised by: Anne Pullar Manager, Community Services Louise van der Voort Acting Chief Executive Officer 11/07/ /07/

40 Cromwell Light Up Cromwell for Christmas Report for Christmas 2014 To Cromwell Community Board For this years competition I had nine entries in the Light Up your house light competition, which was one down from last year. This year I decided not to have the two sections, competitive and non competitive. It was much easier not having to worry about getting enough entries especially in the competitive section. I worried that smaller entires might not enter as they have too much to compete with, but my fears were completely not warranted. The public vote still chose their favourites, with a number of votes going to the smaller displays. Also the fact that I use 9-15 year olds as my judges, they still look at the entires and pick their favourite. I have discovered listening to the conversations in the car, they really don't take into account the size, time or cost, they simply like what they like. What I did learn is that I was able to have past entries re enter, I have built a repore with the entrants and feel quite happy ringing them. I will keep this in mind when it comes to advertising next year, I will be able to have smaller advertisements, which will help save some costs. Feeling very grateful and a little guilty about the Cromwell Printshop, as without Jans help I wouldn't have any advertising, as they paid for all the advertising since I took over this competition. I was also able to secure a third prize donation again from Mitre 10 in the form of a gift voucher. The letterbox entries were on par with last year with 27 entries. I did note more adults were getting inspired so the quality is getting higher, even a few neighbours having little mini competitions between themselves trying to out do each other, cheers for the festive spirit. Income Cromwell Community Board $500 Cromwell Mitre 10 $ $530 The $530 was used completely for prizes/judges - Light up competition - 1st -$200, 2nd - $100, and 3rd Mitre10 voucher. Letterbox competition - 1st -$50, 2nd - $25 each for both adults and child sections totalling =$150 Expenditure Cromwell Printshop $525 - Fully paid for by Cromwell Printshop 5x Chocolates (judges) $ $575 I set up a Facebook page this year, and have found this to be very advantageous. I was able to put up all the letterbox entries, with addresses, as the cost of actually advertising the is too expensive. I was also able to put up little snippets of the Light Up displays. In conclusion in order to grow this I need to have more prize money to entice more new displays, as once they start they get the bug and there displays continue to grow and evolve over the years. The letterbox entries are still strong and would like to be able to offer a 3rd prize for each section. I feel that this was a much easier year to organise, but the event continues to suffer from lack of funding, I hope I will be able to find a way to rectify this in future years. 43

41 I am very grateful to the Cromwell Community Board for their support as I truely believe that celebrating Christmas brings smiles to the young and old. As the event has become known, I am getting a lot more people both locals and tourists enjoying our little community celebrating the Christmas spirit. All the entrants have commented on this the number of vehicles that drive by for about a three week duration, some even invite visitors into their homes to view Christmas decorations inside as well. Thanks Julie Morton 8 Blyth St Cromwell Ph

42 Cromwell Community Board 26 July 2016 Report for Information Status Report on Resolutions Infrastructure Services Purpose of Report To provide Cromwell Community Board with an update on resolutions Recommendations A. Recommended that the report be received Resolutions June 2016 Application for Road Name Approval Gair Estate Ltd, Cromwell RC (INF ) A. RESOLVED that the report be received and the level of significance accepted. B. RESOLVED that the two new roads in stage four of the Gair Estate Subdivision be named Neason Place and Quigley Crescent. STATUS MATTER CLOSED June 2016 Applicant has been advised of the board s decision. June 2016 Action Memo sent to Roading Assistant Resolutions June 2016 Road Stopping and Realignment Hall Road, Bannockburn (INF ) A. RESOLVED that the report be received and the level of significance accepted. B. RESOLVED that the Cromwell Community Board support: The stopping of a section of legal road adjacent to SEC 63 BLK II BANNOCKBURN SD and LOT 3 DP Area subject to survey is ha. The realignment of the section of road to be stopped adjacent to LOT 3 DP Area subject to survey is ha. Report Author: Executive Manager, Infrastructure Services 45

43 STATUS June Report to go to Council for decision 17 August 2016 June 2016 Action memo sent to Roading Assistant Report Author: Reviewed and Authorised by: Julie Muir Louise van der Voort Executive Manager, Infrastructure Services Acting Chief Executive Officer 8/07/ /07/

44 Cromwell Community Board 26 July 2016 Report for Information Status Report on Resolutions Planning and Environment Purpose of Report To provide Cromwell Community Board with an update on resolutions Recommendations A. Recommended that the report be received Resolutions June 2016 Cromwell Racecourse Rental Request (PRO L1) A. RESOLVED that the report be received and the level of significance accepted. B. AGREED all rent collected from NZ Heritage Farm Show by the Council be paid to the Central Lakes Equestrian Club for projects as set out in the Clubs letter dated 16 February STATUS July Action memo received by Property 4 July. June 2016 Action Memo sent to Property and Facilities Officer (Cromwell) Resolutions June 2016 Cromwell Memorial Hall Redevelopment Project Detailed Design (PRJ ) A. RESOLVED that the report be received and the level of significance accepted. B. APROVED the detailed design. C. AGREED to applications being made to the Central Lake Trust and other external funding providers for 50% of construction costs. D. APPROVED that, upon the community funding being confirmed tenders for construction be invited. Report Author: Manager Planning and Environment 47

45 E. APPROVED additional funding to that provided for in the Annual Plan, that additional funding be up to $500,000. All funding be from land sales. Should the level of land sales not be sufficient for the project by the date a tender is to be accepted, then the project be funded by load with proceeds from land sales being applied to the principal. STATUS July 2016-Funding applications being prepared. June 2016 Action memo sent to Property and Facilities Officer Resolutions May 2016 Funding Applications for Cromwell Bridge Landscaping (PRJ ) A. RESOLVED that the report be received and the level of significance accepted. B. AGREED to apply to Central Lakes Trust for $21,705 for the Cromwell Bridge landscaping project. C. AGREED to apply to Pub Charity Limited for $3,500 for the Cromwell Bridge landscaping project. D. AGREED to apply to Otago Community Trust for $10,899 for the Cromwell Bridge landscaping project. E. APPROVED applications to funding agencies for the Cromwell Bridge landscaping project up to the value of $36,104. STATUS July 2016 Funding applications being assessed by respective funding agencies. June The Community Board has approved the specific resolutions and these have been sent to the funding organisations. Awaiting feedback on applications. June 2016 Action memo sent to Parks Officer (Projects) Resolution February 2016 Funding Application for Cromwell Bridge Landscaping (PRJ ) A. RESOLVED that the report be received and the level of significance accepted. B. APPROVED funding applications to the Central Lakes Trust (CLT) and other funding agencies up to $32, (excluding GST) on behalf of Cromwell and Districts Community Trust for landscaping the State Highway 8 approaches to the Deadman s Point Bridge, Cromwell. 48

46 STATUS July In hands of funding agencies. June The Community Board has approved the specific resolutions and these have been sent to the funding organisations. Awaiting feedback on applications. May 2016 Funding applications have been sent to three agencies but two funding agencies have come back asking for funding resolutions specific to their organisations. This will result in a short report to the Board to remedy this. April 2016 Funding applications have been sent to three agencies but two funding agencies have come back asking for funding resolutions specific to their organisations. This will result in a short report to the Board to remedy this. March 2016 Parks Officer Parks working with group to prepare funding application. February 2016 Action memo sent to Parks Officer (Projects) Resolution December 2015 Cromwell Memorial Hall Redevelopment Project Developed Design (PRJ ) A. RESOLVED that the report be received and the level of significance accepted. B. APPROVED the developed design. C. AGREED to move into the detailed design stage. D. APPROVED BECA s offer of service to design furniture and fittings, and inclusion of the lighting and audio-visual specifications into the project at a total of $35,000. E. APPROVED an overspend of the contingency sum to a total of $12,000 for unforeseen design requirements. F. APPROVED for bookings to now be taken in 2016 as the construction period will be from 9 January 2017 to 1 December STATUS July 2016 Board resolved to adopt plans and proceed with funding applications. June 2016 Report on 28 June agenda. May 2016 On track. April 2016 Design proceeding. Ongoing dialogue with architect on details. 49

47 March 2016 Design proceeding. Expected to be complete in June. January 2016 Design proceeding. December 2015 Action Memo sent to Property and Facilities Officer. Resolution December 2015 Old Cromwell Inc. McNulty House Funding Application (PRO L1) A. RESOLVED that the report be received and the level of significance accepted. B. AGREED to assist Old Cromwell Inc. with up to 50% funding of the total cost to have a seismic assessment report carried out on McNulty House, full amount capped at no more than $10,000 plus GST. C. APPROVED funding by an overspend of the Cromwell endowment fund. STATUS July 2016-Waiting to hear back from Old Cromwell Inc. June 2016 Old Cromwell Inc report Seismic assessment is underway now. May 2016 Old Cromwell have been asked for update. April 2016 No invoice received from Old Cromwell as yet. March 2016 Waiting for Old Cromwell Inc to submit invoice for payment/grant uplift. December 2015 Action Memo sent to the Property and Facilities Officer. Resolution September 2015 Central Otago Branch, Vintage Car Club of NZ (Inc.) Request for funding to assist with the cost of up-grading Boundary Fencing (PRO L1) A. RESOLVED that the report be received and the level of significance accepted. B. RESOLVED that the Board approved funding of $7,000 from the Central Otago Branch, Vintage Car Club of NZ fund to assist with the cost of up-grading boundary fencing. STATUS MATTER CLOSED June The fence has been built and funds paid out to the Cromwell Vintage Car Club. May 2016 Update from club requested. April 2016 Club not yet moved with fencing. 50

48 March 2016 Waiting for Club to build fence and uplift funds. January 2016 Waiting for Club to build fence and uplift funds. November 2015 Letter sent to club informing them of the resolution. October 2015 Action Memo sent to Property and Facilities Officer Resolution March 2013 Central Otago Geophysical Survey and Map Digitisation Project (PRJ ) A. RESOLVED that the report be received and the level of significance accepted. B. RESOLVED that: The Board requests the Chief Executive Officer to make a proposal to recognise the existence of unmarked graves in the Cromwell and Nevis cemeteries. STATUS July 2016 General Archaeological Authority for the site currently underway and awaiting report from archaeologist. June 2016 General Archaeological Authority for the site currently underway. May 2016 Getting a General Archaeological Authority for the site where the effect will be no more than minor so that NZHPT can advise on requirements for burials. This will determine whether burials can occur, the cost of undertaking a burial and provide further information to help the Board make a decision on whether the Cemetery should remain open or be closed. April 2016 Awaiting cost of archaeological authority and archaeologist to include in the report for the Board on whether to leave the cemetery open. March 2016 Currently investigating the cost of an Archaeological Authority and having an Archaeologist on site during burial. A report will then go back to board as to whether cemetery will remain open. Property & Facilities Officer to contact interest group regarding sign proposed for cemetery and what it may contain. January 2016 No change. November 2015 No change. July 2015 No change to this status January 2015 A small group of locals who have been maintaining the area for many years are willing to continue with this work on a voluntary basis. Proposed interpretation panel - no progress to date. The group undertaking the maintenance at the Nevis Cemetery are very interested in assisting with panels. review of cemetery status a search undertaken by Opus International Ltd has shown Nevis Cemetery is open and has never been formally closed. As it is an historical cemetery an Archaeological Authority would need to be issued for the cemetery should anyone wish to undertake a burial. An archaeologist would need to monitor the burial excavation. This information has been provided by Heritage New 51

49 Zealand s Regional Archaeologist. Council have quotes (from Asplundh) for an internment at the Nevis Cemetery should the need arise. July Funding for an interpretation panel has been included in the draft LTP for year 17/18. It is anticipated that the panel will include information relating to the unmarked graves. The PFOM is to meet with a group of interested parties in September with regard to the Nevis Cemetery, issues to be considered will be the on-going maintenance, a proposed interpretation panel and a review of the status of the cemetery. A report will then be submitted to the Board June 2013 Report to come to Board March 2013 Action Memo sent to Property and Facilities Officer Resolution August 2011 Proposed Hockey Amenity Building Anderson Park (PRO L3, GAD , PRJ ) A. RESOLVED that the report be received and a level of significance be accepted B. RESOLVED that: 1. Approves the proposed amenity building. 2. Provides a provisional grant of $150,000 in the 2012/22 Long Term Plan process for public consultation and consideration. 3. Requests that the Central Otago Sports Turf Trust confirms with the Council s Water Services team on final requirements for utility services. 4. Approves an amendment to the lease area and an application to the Minister of Conservation for permission for the proposed building. 5. Requests that the Central Otago Sports Turf Trust allows for the moving of four trees as part of its development proposal. 6. Agrees that all other consents such as Building Consents and Resource Consent requirements are to be the responsibility of the Central Otago Sports Turf Trust STATUS July 2016 The group have applied to the Community Board for an additional grant to help progress the project. June 2016 Awaiting a date from the Trust when fundraising is complete and building can begin. May Central Otago Turf Trust presented to the Community Board last meeting on the proposed amenity building. Awaiting a date from the Trust when fundraising is complete and building can begin. April 2016 Central Otago Turf Trust presented to the Community Board last meeting on the proposed amenity building. Awaiting a date from the Trust when fundraising is complete and building can begin. 52

50 March 2016 Turf work has been completed. Parks team have been working with Trust to ensure the parks landscape areas are left up to standard for future maintenance. Trees have been replaced with new trees at Alpha Street. Awaiting information on the amenity building. December 2015 Work underway on turf. Discussions with Utilities Team on Water connection. Estimated completion time for turf in February November 2015 C. O Sports Trust supplied 4 replacement Oak trees as per Item 5 above these trees have since been planted at Alpha Street Reserve by Asplundh. July AS Previous. Group have applied to collect first instalment of funding May Workshop held with Community Board and awaiting final plans from the Turf Trust January RMP Work Shop will be held to bring Board up to date during informal session at 9 February 2015 meeting July Anderson Park Reserve Management Plan will consider possible recreational facilities for the Anderson Park area work on the Management Plan is underway May Report to Board regarding Multipurpose Building 13/5/13 - to be considered separately from Memorial Hall (Board meeting 17/11/12 tied in with Multipurpose Building) July Following submissions to LTP the Board have asked for an overview of recreation facilities to be considered. Property currently have this underway. Property have worked through requirements for the siting of the building on reserve land. Awaiting LTP submission on this matter August 2011 Action memo sent - Advised the Trust of the decision Reviewed and Authorised by: Louise van der Voort Acting Chief Executive Officer 13/07/

51 Members Reports RECOMMENDED that the Members reports be received. 54

52 Cromwell Community Board 26 July 2016 Report for Decision Central Otago Branch, Vintage Car Club of NZ (Inc) Request for funding to assist with improvements to club premises (PRO L1) Purpose of Report To consider a request from the Central Otago Branch, Vintage Car Club of NZ (Inc) for a request for funding to assist with the cost of up-grading the kitchen and toilet facilities Recommendations A. Recommended that the report be received and the level of significance accepted. B. Recommended that the Board approves funding of $9, from the Central Otago Branch, Vintage Car Club of NZ fund to assist with the cost of up-grading the kitchen and toilet facilities Background The Central Otago Branch, Vintage Car Club of NZ (Inc) currently leases land situated on the Neplusultra reserve comprising of an area of 4,445m² more or less being part of Lot 2 Deposited Plan and part of Section 3 Block XCII Town of Cromwell. The former Cromwell Borough Council established fund accounts for each of the clubs that leased Council reserve land. Each club fund account is funded by the annual rentals that the club pays. The purpose of the fund accounts is to enable the lessees to build up a capital development fund which is able to be called upon to expend on their particular reserve/facilities for specific projects. Use of the fund is subject to approval by the Cromwell Community Board. A letter has been received from Central Otago Branch, Vintage Car Club of NZ (see appendix 1) requesting funds for the purpose of up-grading the kitchen and toilet facilities including: A new single gas instant hot water heater. An additional hand basin. Installation of hot water to the hand basins. Moving and installation of necessary electrical outlets. Up-grading of the fuse board and replacing existing dishwasher. The club has listed the following reasons why the upgrade is necessary for them: 1. The facilities do not meet Health and Safety standards. 2. The 30-year-old Zip water heaters require knowledge of use, and are therefore unsafe. Report Author: Property and Facilities Officer 55

53 3. The dishwasher is non-operational. 4. There is no hot water to the hand basin. 5. Regular use by members, hosting national events and other motoring clubs over several days have need of the facilities. 6. This work is a priority and requires prompt attention. The facility not meeting health and safety standards is questionable, however the upgrade would provide appropriately tempered hot water for washing purposes. The club has obtained quotes for the upgrade. (see appendix 1) Recently the club was granted funding of $7, for upgrading the boundary fence from the fund account, this was completed with a claim of only $5, in April Financial Implications The club s annual rentals have been accumulating within the account for a number of years. The club recently withdrew $5, from the account after being granted $7, The balance of the Central Otago Branch, Vintage Car Club of NZ as at 30 June 2016 is $8,969. The balance of the account, should this application be granted, will be -$730. However, on 1 July 2016 another year s rent will be invoiced of $ plus GST. Therefore, the account will have enough funds to cover the grant. Options Considered Option 1 The Board approves the request for funding from the Central Otago Branch, Vintage Car Club of NZ Fund Account as per the quotes of $9, for the kitchen and toilet facility upgrade. Advantages: The club can use the funds that have accumulated within its fund account to assist with the premises upgrade. The upgrade will improve the club s facilities. The club will be better equipped to attract national and regional events bringing many enthusiasts and supporters to Cromwell often staying over several days. Disadvantages: The current funds will be fully exhausted until further rent builds up. The club s facilities will remain modest and outdated. Option 2 The Board declines the request for funding from the Central Otago Branch, Vintage Car Club of NZ Fund Account to assist with the kitchen and toilet facility upgrade. Report Author: Property and Facilities Officer 56

54 Advantages: The fund remains intact for other future projects. Disadvantages: The purpose of the club s Fund Account is to accumulate funds to assist with the redevelopment of the club s facilities. The proposal is for the upgrade of the kitchen and toilet facilities. Declining the request will not meet the purpose of the fund. If the Board declined the request, the club would need to raise additional funding to assist with the costs of the upgrade to the kitchen and toilet facilities. Risk Analysis There are no risks associated with the request for funding. Local Government Act 2002 Purpose Provisions The provision of reserves and recreational facilities is a core service as per section 11A of the Act. By upgrading these facilities, the ability of the club to provide a recreation option for the community will be enhanced. Council Policies / Plans / Procedures None. Proposal The Board approves the Central Otago Branch, Vintage Car Club of NZ request to uplift $9, from the club s fund account to assist with the upgrade of the kitchen and toilet facilities and requires that the club provide a copy of the invoices prior to payment of the grant. Implementation Plan 26 July 2016 Community Board decision. 28 July 2016 Central Otago Branch, Vintage Car Club of NZ to be informed of the Board s decision. Payment of $9,700 donation to be processed on receipt of a copy of the invoice. Consultation and Engagement This is not considered significant in terms of Council s Significance Policy. Communication No media statement is required. Report Author: Property and Facilities Officer 57

55 Attachments Appendix 1 Central Otago Branch, Vintage Car Club of NZ letter. Report Author: Reviewed and Authorised by: Maree Way Properties and Facilities Officer Louise Van der Voort Acting Chief Executive Officer 30/06/ /06/2016 Report Author: Property and Facilities Officer 58

56 Appendix 1 59

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62 Cromwell Community Board 26 July 2016 Report for Decision Central Otago Sports Turf Trust Request for Funding (PRO L3) Purpose of Report Attached is a report from Parks and Recreation Manager to consider a request from the Central Otago Sports Turf Trust for funding of $40,000 to assist with the completion of the amenities building at the hockey turf. Recommendations A. Recommended that the report be received and the level of significance accepted. B. Recommended that the Cromwell Community Board approves the Central Otago Sports Turf Trust request for funding of $40,000 to assist with the completion of the amenities building project. This is to be funded from the General Reserves Account and is subject to a copy of the statement of accounts for the project to be provided at the conclusion of the project. Background The Central Otago Turf Trust currently leases land at Anderson Park. The Cromwell Community Board has supported the Central Otago Sports Turf Trust (COSTT) with a grant for $150,000 plus allowing $50,000 to be used from the COSTT lease holding account. The following resolutions for both these grants are as follows: August 2011 A. RESOLVED that the report be received and the level of significance be accepted. Christiansen / Stewart B. RESOLVED that the Board: 1. Approves the proposed amenity building. 2. Provides a provisional grant of $150,000 in the 2012/22 Long Term Plan process for public consultation and consideration. 3. Requests that the Central Otago Sports Turf Trust confirms with the Council s Water Services team on final requirements for utility services. Report Author: Parks and Recreation Manager 65

63 4. Approves an amendment to the lease area and an application to the Minister of Conservation for permission for the proposed building. 5. Requests that the Central Otago Sports Turf Trust allows for the moving of four trees as part of its development proposal. 6. Agrees that all other consents such as Building Consents and Resource Consent requirements are to be the responsibility of the Central Otago Sports Turf Trust. Gillespie / MacMillan In September 2015 the Board considered an application from COSTT for funding of $50,000 from the Clubs fund account to assist with the Turf renewal and the amenities building project. Central Otago Sports Turf Trust Request for Funding (PRO L3) A report from the Acting Chief Financial Officer to consider a request for funding from Central Otago Sports Turf Trust had been circulated. A. RESOLVED that the report be received and the level of significance accepted. Christiansen / Hucklebridge B. RESOLVED that the Cromwell Community Board approved the request for funding of $50,000 to assist with the renewal of the turf and amenities building project. This is to be funded from the Central Otago Turf Trust Fund Account and is subject to a copy of the statement of accounts for the project to be provided at the conclusion of the project. Christiansen / Hucklebridge COSTT planned to replace the ageing sand-based turf with a water turf and to construct a new amenities building dependent on sourcing sufficient funds. The Trust have completed the water based turf at a cost of $730,684 and it is estimated the cost to complete the building is $1,151,130. The Trust have been working with their preferred contractor to reduce the cost of the amenity building as much as possible. The Trust have raised $1,751,500 in funds and have a shortfall of $130,314. To try and raise this they are asking CODC, Central Lakes Trust and Otago Community Trust to fund $40,000 each with COSTT funding the balance. The original proposal was consulted on as part of the LTP process in 2012, $150,000 of grants were approved to be paid in 2014/15 and 2015/16. The request for $50,000 from the Clubs Fund Account took the total amount of requested funds to $200,000. The additional approach for funding will take the total funding to $240,000. Report Author: Parks and Recreation Manager 66

64 Options Considered Option 1 The Board approves the request for funding from the Central Otago Sports Turf Trust of $40,000 to assist with the amenities building. Advantages: The Trust have completed the hockey turf to a high standard and have shown that they can complete a quality project. The building would complete the overall aim of the group. The amenities building will greatly enhance the Trust s facilities. The Board may wish to make the funding contingent on funding from other agencies being sourced to cover the shortfall. The Board could delay payment of this till the 2017/18 financial year if required. Disadvantages: The Trust will still need to source other funds to progress the project. This will see the Community Board have to provide a further $40,000 from its General Reserves and Development account that could be used for other purposes. Option 2 The Board provides partial assistance with the amenities building up to an agreed amount by the Cromwell Community Board. Advantages: Additional funds remain in the Reserves and Development Fund for other future projects. Disadvantages: If the Board reduces the amount requested, the Trust would need to raise additional funding to assist with the costs of developing their facility. Option 3 The Board declines a request for funding from the Central Otago Sports Turf Trust Fund Account to assist with the renewal of the turf and amenities building. Advantages: The Reserves and Development fund remains intact for other future projects. Disadvantages: If the Board declined the request, the Trust would need to raise additional funding to assist with the costs of developing their facility. The Trust may decide not to complete the amenities building. Risk Analysis Report Author: Parks and Recreation Manager 67

65 There are risks associated with the project. This application may set a precedent for other groups to apply for additional funds for projects which the Board has already funded. This may reduce the General Reserves Account and result in other projects or opportunities identified during the year not occurring. Significance This proposal has varying levels of significance. As far as the proposal goes it is a recreation facility, based on recreation land and meets the growing needs of the hockey community and it has low significance. The Board has already carried out public consultation on the original grant as part of the LTP 2012/22. This was due to it breaching the significance thresholds of a grant over $150,000 which required public consultation. Financial Implications The Cromwell Reserves Contribution Fund cannot be used for funding this proposal as the asset will not belong to Council and thus should show as a grant to the group. Funding would be required as a grant from the General Revenues Account which currently has a balance of $3,221,559. Local Government Act 2002 Purpose Provisions This will help provide good quality amenities to meet an identified need in the community and will also future proof the turf complex for an anticipated further increase in user numbers. This would not be regarded as a core service in that the support of this project is by grant and the building is not owned by Council. However the facility will be placed on Council reserve land and will form an important part of the overall Anderson Park sporting complex. Council Policies / Plans / Procedures The building is permitted to be erected in the recreation space subject to the group getting appropriate building consents. The building is permitted as part of the recently completed Cromwell Sports Parks Reserve Management plan. The funding of the grant has not been included in the LTP or Annual Plan. The previous commitment by the Community Board of $150,000 was included for consultation as part of the LTP 2012/22. The Trust have met previous conditions associated with working on water supply requirements with the Utility services team and the Parks team for tree replacements. Report Author: Parks and Recreation Manager 68

66 Proposal That the Cromwell Community Board approves the Central Otago Sports Turf Trust request for funding of $40,000 to assist with the completion of the amenities building project. This is to be funded from the General Reserves Account and is subject to a copy of the statement of accounts for the project to be provided at the conclusion of the project. Consultation and Engagement The previous commitment by the Community Board of $150,000 was included for consultation as part of the LTP 2012/22. No consultation has been carried out on the current proposed grant of $40,000. Implementation Plan/Timeline The grant will be paid out on completion of the amenity building or at a time specified by the Community Board. Attachments Appendix 1 - Central Otago Sports Turf Trust letter dated 31 st May Prepared by: Reviewed and Authorised by: Mathew Begg Parks and Recreation Manager Louise Van Der Voort Acting Chief Executive Officer 30/06/2016 4/7/2016 Report Author: Parks and Recreation Manager 69

67 CENTRAL OTAGO SPORTS TURF TRUST DEVELOPMENT PROJECT REPORT TO THE CROMWELL Community Board 31 th May 2016 I am delighted to report that the Pioneer Energy Turf is up and running with the completion of the upgrade from sand turf to the latest water turf being marked by an official opening in April. With the season now in full swing the hockey players are raving about the surface and we have seen a large jump, from all ages, in the numbers of people using the facility. As at the 1 st May 2016 we have spent a total of $730, ex GST on the project, with the majority to date being spent on the upgrade to the turf. Included in this amount are various items that are preliminary works required for the Amenities Building. These include items such as the relocation of the two dugouts with their associated asphalt pad, retaining wall and bollards, the scoreboard, tree removal from the building site, earth mounding, landscaping and hydroseeding, and construction of the new Mini Turf. The Original Total Budget for the project was $1,793,920 split between the turf $663,920 and the amenities building $1,130,000. We have raised a total of $1,751,500 as per the following: CO Sports Turf Trust $60,000 Cromwell Community Board $150,000 CO Hockey Association $40,000 Central Lakes Trust $830,000 Otago Community Trust $280,000 COSTT Reserves acc $50,000 Pub charity $50,000 Signage $50,000 Square Metre $33,000 Sky City $3,500 NZ Community Trust $50,000 Alexandra McMillan Trust $30,000 TT Community Foundation $50,000 Cromwell T & C $5,000 Lion Foundation $50,000 AAW Jones Trust $10,000 Callis Trust $10,000 Total $1,751,500 The original budget for the project $1,793,920 Cost of completed portion. TURF $ 730,684 Cost to complete Building $1,151,130 Total Spend to Finish $1,881,814 Funds raised $1,751,500 Short fall $ 130,314 From a financial perspective as at 31 th May 2016 the Trust has available for the amenities building in its bank account $316,157. (The trust also has $12,290 for its operations accounts) plus confirmed funding from the following: 70

68 Central Lakes Trust $464,659 Otago Community Trust $140,000 CODC Reserves account $50,000 Alexandra McMillan Trust $30,000 GST Return to come $20,000 $704,659 Plus bank account $ TOTAL AVAILABLE $1,020,816 Over the last three months the Trust has been working with the lowest tenderer, Breen s, as well as Central Otago Hockey on finalising the design of the new amenities building to ensure we bring the cost as low as possible while at the same time ensuring we get a practical and functional building that ticks all the boxes. We have just received a second revised price from Breen s at $1,039,130 which includes a contingency of $45,000 but excludes; Kitchen fit out $20,000 Appliances White ware $10,000 Seating in changing rooms $15,000 CCTV, Security Access control $12,000 Excavation $15,000 Fit out tables Chairs, curtains $20,000 Foot Paths $20,000 SUB TOTAL $112,000 Breens $1,039,130 TOTAL $1, We clearly have a shortfall of around $130,314 and with the requirement from Central Lakes Trust being that we have all the funding confirmed before we begin, means we need to find a further $130,314 before we can start building the Pavilion. The Trust has exhausted all its funding avenues. We have raised a total of $1,751,500 and have $1,020,816 available for the Amenities Building which is desperately needed but we cannot start until the full funding is raised. The Central Otago Sports Turf Trust asks that, in order to be in a position to finish the project each of the three major funder s, Cromwell Community Board, Otago Community Trust and Central Lakes Trust looks at supporting the project by funding an extra $40,000 with the COSTT funding the balance. We therefore ask that the Cromwell Community Board agrees to fund an extra $40,000 to complete the project. This will increase the Cromwell Community Boards contribution to the total project to $190,000 or just 10% of the total cost. The Trust has previously had discussions with the Cromwell Community Board regarding a guarantee against loss up to $60,000. By supporting the project with the $40,000 the COSTT would agree to relinquish any other claim on the guarantee against loss. From a timing perspective, while we would prefer the funds in the 2017 financial year, they could be made available to the Trust as late as 1 st July We would cover the funding until then. Thank You for your support to date and your consideration in ensuring this project can be finished Michael Paardekooper Chairman Central Otago Sports Turf Trust 71

69 Cromwell Community Board 26 July 2016 Report for Decision Central Wormworx Limited Lease (PRO L2) Purpose of Report To consider a request from the tenant for certainty for the renewal of Central Wormworx Limited lease beyond the balance of the two years of the term remaining Recommendations A. Recommended that the report be received and the level of significance accepted. B. Agree that the Cromwell Community Board commits to a new lease to Central Wormworx Limited Background The Central Wormworx Limited lease is due to expire in two years and the lessee would like some certainty of tenure past 2018 in order to make the business more saleable. The business is on the market. The tenant s preference is a commitment from the Community Board for a new lease for seven years as a minimum on the same terms and conditions as the current lease subject to agreement on the annual rent at the time. The land is endowment land held for the betterment of Borough Funds and is leased at a market rent level. A copy of the current lease is attached as appendix 1. Options Considered Option 1 The Cromwell Community Board decline to grant a commitment to extend the Lease. Advantages: None Report Author: Property and Facilities Officer 72

70 Disadvantages: The Lessee may look to establish on another site due to the uncertainty of renewal and so the current income stream from rent would be lost. There could be a perception that the Board is not supporting the retention of the business in the area. This option does not take the opportunity to in part secure a further tenancy which would support the purpose of the endowment being met. Option 2 The Cromwell Community Board agree to grant a commitment to extend the Lease. Advantages: Such agreement would provide a strong indication the tenant will renew and a rental income stream will continue. The ability to in part secure a further tenancy supports the purpose of the endowment being met. Disadvantages: The site is not able to be used for another purpose for the next 9 years. Discussion The business has been up for sale and prospective purchases are wanting confirmation that the lease will be renewed. Risk Analysis No risks. Financial Implications Agreeing to commit to extend the lease will provide for an income stream which might not otherwise happen. Local Government Act 2002 Purpose Provisions Income from the lease of the endowment land is at market value and that rent provides additional income to support core Council services. Council Policies / Plans / Procedures None. Proposal That the Cromwell Community Board approves commitment for a new lease to Central Wormworx Limited for a further seven years beyond the current lease on the same terms and conditions as the current lease subject to agreement on the annual rent at the time. Consultation and Engagement This is not considered significant in terms of Council s Significance Policy. Report Author: Property and Facilities Officer 73

71 Communication No media statement is required. Attachments Appendix 1 - Central Wormworx Limited Lease Report Author: Reviewed and Authorised by: Maree Way Property and Facilities Officer Louise Van der Voort Acting Chief Executive Officer 30/06/ /06/2016 Report Author: Property and Facilities Officer 74

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86 Cromwell Community Board 26 July 2016 Report for Decision List of Names for New Roads and/or Significant Places within the Cromwell Basin (INF ) Purpose of Report To provide a renewed list of potential street/road/place names for Cromwell and surrounding communities, that can be referred to by developers, Council staff, the community, and the Cromwell Community Board when considering new naming options Recommendations A. Recommended that the report be received and the level of significance accepted. B. Recommended that this list of proposed names be adopted as a reference document for the Cromwell Community Board. C. Recommended that this document remains open to input from the wider community so that new names can be suggested for potential inclusion. D. Recommended that the Community Board periodically reviews and formally incorporates any new name suggestions into the attached list of proposed names Background When developers or community members approach the Cromwell Community Board requesting the adoption of a new name for a road, street, or significant place within the Cromwell basin, they have traditionally been directed to Council s list of Unused Road/Street Names for Cromwell. This list was comprised primarily from the non-allocated options gathered during a street naming competition in the 1970 s, plus names from war memorials throughout the area. The Cromwell Community Board requested Council staff to review and add to this list, and to involve community groups and the wider public in this process. Options Considered Option 1: Adopt the attached list as a reference document and encourage its continued growth and development over time. This is the preferred option. Report Author: Community Development Manager 89

87 Advantages: The attached list provides a greater choice for developers, Council staff, and Community Board members. Creating an open document enables the list to grow and evolve over time, thus keeping it relevant to Cromwell communities today and into the future. Naming options have been identified for individual settlements within the Cromwell basin, reflecting the local personalities and stories of these communities. The references for where the names came from provide a brief insight and understanding into the history of the area. Disadvantages: Periodic review of new inclusions into the list should be undertaken by local historians and KTKO Ltd to ensure the names, and their origins, are accurate. Option 2: Do not adopt the attached street naming document, and continue to use the existing list. Advantages: There will be no change to the current system. Disadvantages: There is increasing demand for new street/road names in the Cromwell basin. A comprehensive list of preferred naming options could guide expectations of developers when proposing a new name, and save both Council staff and elected member time in negotiations. Discussion Input into this street naming document has been sourced from community groups (Cromwell and District Community Trust, Cromwell Museum Trust, Cromwell Promotions, and Cromwell Neighbourhood Support), local historians, and from KTKO Ltd Consultancy. Several suggested names from the community had already been allocated to roads and streets within the Cromwell basin. For this reason, lists of existing roads/streets have been included into the document. The list of existing names also provides a brief glimpse into the history of the local area, which can be helpful for developers or Board members to see if there has been particular naming themes in certain regions. Feedback from KTKO Ltd Consultancy on the proposed list confirmed that Nga Runanga have no concerns, provided that KTKO Ltd are notified whenever a new road, street or significant place within Cromwell and Districts is being considered, in case there is a Maori name that may be deemed more appropriate. Council s Roading Policies (January 2015) already includes this as a requirement in its road naming procedure. 90

88 Risk Analysis There is no obligation to use any of the names provided and Community Board members and/or developers may still submit their own naming options. Financial Implications Not applicable. Local Government Act 2002 Purpose Provisions 10. Purpose of local government (1) The purpose of local government is: (a) to enable democratic local decision-making and action by communities. 14. Principles relating to local authorities (1) In performing its role, a local authority must act in accordance with the following principles: (b) a local authority should make itself aware of, and should have regard to, the views of all of its communities; and (c) when making a decision, a local authority should take account of: (i) the diversity of the community, and the community's interests, within its district or region; and (ii) the interests of future as well as current communities; and (iii) the likely impact of any decision on the interests referred to in subparagraphs (i) and (ii). Council Policies / Plans / Procedures The following policies were considered: CODC Roading Policies, January 2015; Australian/New Zealand Standard Rural and Urban Addressing (AS/NZS 4819:2011). The Cromwell Community Board has a responsibility to ensure that its policies, actions and decisions are always within the overall strategic plans, policy guidelines and priority programmes adopted by the Council (CODC Delegations Register, section 12). If the Board chooses to consider a new street/road/place name that does not fit within these policies, the recommendation will need to be forwarded to Council for approval. Proposal That the Cromwell Community Board adopts the attached report as a reference document for assisting elected members, developers and members of the community when selecting street, road or significant place names. Further, that the list remains an open document that the wider community can peruse and make suggestions to. The Cromwell Community Board can then formally review these new 91

89 name suggestions on a periodic basis for example, as an annex to a road name proposal report from Council s Roading Team. Implementation Plan This document is intended for immediate use, once adopted by the Community Board. Attachments Road / Street Names for Cromwell and Districts Letter of response from KTKO Ltd Prepared by: Reviewed and Authorised by: Paula Penno Community Development Manager Anne Pullar Manager Community Services 20/06/ /06/

90 Road/Street Names for Cromwell and Districts The following document has been prepared to assist the Cromwell Community Board in selecting names for new streets, roads and/or significant places. History of Cromwell Street Names The Old Town Cromwell township was originally surveyed in 1862 by JA Connell, a surveyor from Northern Ireland. According to local legend, Connell did not get on well with nearby Southern Ireland miners and, to spite them, he named the town Cromwell (after Oliver Cromwell, one of the most despised people in southern Ireland at that time) and named the streets after northern Ireland towns and counties. A second survey of the town was carried out in 1875 by James McKay. Though not an Irishman himself, McKay added a number of southern Ireland street names, including Ne Plus Ultra Street (literally meaning Nothing-beyond-here Street). The New Town In 1978 the Cromwell Borough Council ran a street naming competition within the local community to select names for the newly developed sections of their town. The Borough Council split the township into neighbourhood sections and contestants vied to supply names for a neighbourhood of streets. Fifty entries were received in total, including entries for a junior section. Winning entries supplied names that continued the Irish county themes, or reflected the early history of Cromwell (including names of local identities and the gold mining era). Since this initial establishment, street names have been added as subdivision development has occurred. Naming of New Streets / Roads in Cromwell and Districts The following Tables provide a list of proposed street/road names for the settlements within the Cromwell basin. Naming suggestions have been gleaned from community groups and local historians. Lists of current street/road names have also been included this is to help avoid name duplication throughout the region and to understand the reasons (where possible) why the roads, or groups of roads, had been allocated the names they have. The lists provided here are no means exhaustive, and should continue to be added to and extended. New naming options could have significant local content or meaning and may reflect: A common or established theme; Historical people or events; 1 93

91 A significant feature in the area (for example geographical feature, landscape, flora or fauna); Names of local residents who have achieved prominence in their chosen fields such as arts, sports, community services, politics etc. CODC Policy for Road Naming Section 22 of Council s Roading Policies (January 2015) provides guidelines for naming new or previously unnamed public roads. The policy encourages names suggested by members of the public to be applied to new roads and streets, provided that the road naming convention is consistent across the district and adheres to national road naming standards. The requirements of AS/NZS 4819:2011 Rural and Urban Addressing are as follows The road may only consist of a surname, or one word; A road name shall not be offensive, racist, derogatory or demeaning; A road name shall be easily pronounced and spelt and be easily understood when written or in conversation. However in the case of indigenous languages it is accepted that a traditional name which may appear at first to be complex will, over time, become familiar and easy to use within the community. The road name may not be: The same as an existing road name; Similar in spelling to an existing road name; or Similar in sound to an existing road name. Definitions of Terms of Use (Source: CODC Roading Policies, January 2015) AVENUE COURT CLOSE CRESCENT DRIVE GROVE LANE PLACE STREET TERRACE WAY Road or path usually bordered by trees; broad main street Yard surrounded by houses with entry from street A street closed at one end Street of houses in crescent shape Street or road, especially scenic one Road lined with houses and trees Narrow road or street Small group of houses round square Public road in a city or town with houses or buildings on each side Raised level space, natural or artificial, especially for walking, standing or cultivation; row of houses built on one level, or of uniform style Road or track for passing along 2 94

92 Current Street Names and their Place of Origin The names of streets and roads in and around Cromwell have come from many sources. It can be helpful to understand why names have been allocated, in some instances, to assist in choosing names in the future that compliment what is there already. The lists below provide the reasons for street names, where they are known. Cromwell Name: Alpha Street Sligo Street Killala Street Blyth Street Litany Street Orient Street Erris Street Donegal Street Molyneux Avenue Ray Street Horace Street Ortive Street Achil Street Antrim Street Monaghan Street Inniscort Street Syndic Street Neplusultra Street Jus Street Kirtle Place Definition or Place of Origin: First letter of Greek alphabet and the first street in the Cromwell plan survey. The current Alpha Street was previously three streets: Gay, Ballina and Innis Street. At that time, Alpha Street ran up part of Neplustrultra Street, between Litany Street and Innis Street. County Sligo, Northern Ireland; Sligo Bay County Mayo, Northern Ireland; Killala Bay A town, parish and river in Northumberland, England. Litany, Northern Ireland. Also, a litany is a form of Prayers reference to the old Cromwell cemetery. Street on the eastern edge of town, at the time of surveying Barony of Erris, Northern Ireland County Donegal, Northern Ireland; Donegal Bay, Donegal Harbour After Molyneux River (the former name for the section of Clutha River between Cromwell and the sea); was re-named from Cromwell Street, because of postal mix-ups. Charles Ray early resident and sluicing claim proprietor Possibly a reference to Horace Bastings, a coach owner who travelled between Lawrence to Cromwell during the 1870s. Relates to stars and planets rising to the east Achil Island, Northern Ireland County Antrim, Northern Ireland; Antrim Mountains County Monaghan, Northern Ireland Original spelling of Innishgort, an island and lighthouse in Clew Bay, Northern Ireland. French for governor, government agent, viceroy, executor or trustee. Named by surveyor James McKay Ne plus ultra is Latin for no more beyond. Another interpretation is only dust and rabbits beyond here! A paper street in the Alpha Street reserve. Jus is Latin for Law, though the term jus sarguinis means right of blood and was used by the Irish to claim nationality. Kirtleburn, the stream that feeds the upper Roaring Meg Power Station derived from 1978 street naming competition. A kirtle is a garment worn over a smock. 3 95

93 Wicklow Street County Wicklow, Southern Ireland; Sea of Wicklow and Wicklow mountains from 1978 street naming competition. Clare Place County Clare, Southern Ireland from 1978 street naming competition. Carlow Place County Carlow, Southern Ireland Mayo Place County Mayo, Northern Ireland Leitrum Street County Leitrum, Northern Ireland Coleraine Street In County Londonderry, Northern Ireland Boyne Place Boyne River, County Meath, Northern Ireland. Originally Boyne St was a paper road extending from Flora St, across Barry Ave at McNulty Rd and into the Printers Bay area. Antrim Street Antrim County, Northern Ireland Kerry Court County Kerry, Southern Ireland Sunshine Court Named after the environment Parcell Court Descendant James Crombie Parcell was a former Mayor of Cromwell ( ) and author of the Cromwell history book Heart of the Desert. His father, William Parcell, built the first boat on the Clutha River, and was a Vincent County Board member. Austin Place Dr RE (Winkie) Austin, Commonwealth Games representative for Bowls, and former Mayor of Cromwell ( ). Bruce Street Bob Bruce coal Merchant and Carrier Junction Court A cul-de-sac in Junction Estate subdivision, formed 1995; former name of Cromwell township. Down Street County Down, Northern Ireland Melmore Terrace Melmore Head, Donegal, Northern Ireland Fenwick Crescent Named by the developer of Printers Bay subdivision, 1995, after Sir George Fenwick, journalist and co-founder of the Cromwell Argus newspaper. Argus Avenue Named by the developer of Printers Bay subdivision, 1995, after the Cromwell Argus newspaper. Matthews Crescent Named by the developer of Printers Bay subdivision, 1995; William Matthews was co-founder of the Cromwell Argus newspaper. Kawarau Court Aligns with the Kawarau River. Quarry Court Reference to quarrying of gold-bearing quartz; the name was chosen from a selection of options put forward by Goldfields Primary School children. McKellar Court Duncan McKellar Head teacher, Cromwell Argus editor, undertaker & former Councillor. Butchers Drive After Duncan Butcher, former Mayor of Cromwell ( ) and representative on the Otago Regional Council. Bannockburn Road Access road to Bannockburn. The Dunes Reference to sand dunes in the area, and the Cromwell Golf Club. Mead Avenue Peter Mead was the former Mayor of Cromwell ( ). Robertson Crescent Named after the developer s fore-fathers who were mining here in 1862 and whose descendants still live in the area. Members of the Robertson family have owned the Bannockburn 4 96

94 hotel, bakery, and general store at different times over the years. Sunhaven Cove The name of the orchard where this sub-division is located Mitchell Place The Mitchell family were long-term Cromwell residents who owned the land and completed the Sunhaven subdivision development Barry Avenue Captain William Jackson Barry first Mayor of Cromwell ( ). Barry Avenue was originally named Sect Street. Murray Terrace The Murray family were a long-established Cromwell family, involved in mining and farming; Matthew Murray was a Councillor, ; Ron Murray donated a life-time s collection of historic photographs to the Cromwell Museum. Lode Lane Gold term a fissure of rock containing ore; also a play on words with the area being a bus loading zone. Sargood Sir Percy Sargood Philanthropist, Ripponvale orchardist and Director of the Cromwell Development Company (tried to dam the Kawarau River). Iles Street Edward James Iles a mining engineer who was involved with the Cromwell Development Company, plus other ventures such as the Kawarau Falls Bridge, Linids Irrigation and the last Carrick gold mine. Elspeth Street Originally an area of the Cromwell basin named by Mr P Duncan (a director of the Cromwell Development Company), after his mother. Waenga Drive Waenga Siding a locality half way through the Cromwell Gorge; Waenga in Maori is half way. Cairnmuir Crescent From Gaelic terms: Cairn a man-made pile of stones, and muir, moorland; Also Cairnmuir Range and Cairnmuir gold dredge. Orchard Place Because of Cromwell being an orchard growing district. Goodger Court GW Goodger former Mayor of Cromwell ( ). Sarita Place Named by Cromwell Development Company director, Mr Moritzon, after his wife. Sarita is Spanish for Sarah. Wardens Court Gold Wardens were appointed to oversee the goldfields, and disputes were heard in the Wardens Courts. Jollys Road* DA (David) Jolly a general merchant and Mayor of Cromwell ( ). Descendant DC Jolly was also Mayor of Cromwell ( ) N.B. There is also a Jolly Road in Tarras Coach Court After the Cobb & Co. coaches. Westmoreland A water race commencing high on the Pisa Range that provided Place water for gold sluicing on the Cromwell Flats; installed by The Great Westmoreland Canal Company. Aurum Court Aurum is the Latin word for gold. Gilling Place Dr Ada Gilling former Doctor during the 1950 s. Antimony Crescent Stibnite Antimony Ore found in the Carrick Ranges. Local landmarks include Antimony Reefs and Antimony Saddle. Carrick Place Alexander Carrick A prominent Dunedin citizen after whom the Carrick Range was named after. Carrick is anglicised Gaelic for rock or rocky place. 5 97

95 Towan Place Marsh Place Orpine Court Cobb Court Hassing Place Cornish Place Alluvial Place Farrier Court Madison Lane Wishart Crescent Malay Court Austral Place Hartley Court Reilly Court Shale Court Gantry Place Pyke Court Linrosa Place Stowell Drive David Place Hopgood Drive Magnetic Place Electric Place John Towan established the first gold mine on the Carrick Range in 1864, and discovered gold in the Nevis. John and Emma Marsh storekeepers and then owners of the Bridge Hotel; former mayor of Cromwell ( ). Marsh was also the name of the first European child to be born in Cromwell. A semi-succulent flowering plant, Sedium telephim, with a red or purple flower, which grew in mining settlements; a native of Europe. After the Cobb & Co. coaches George Magnus Hassing timber merchant and ferryman across the river at Rocky Point. Named after Cornish, one of the original gold miners at Cornish Point. Alluvial is the fine silt sand and gravel deposited by a river. Farriery (shoeing horses) was an important occupation prior to motorcars; Cromwell had three farriers last century. Developer Daryl Ainsley s daughter Robert Wishart Blacksmith, veterinarian and band conductor Gold Dredge at Lowburn, owned by Austral Malay Tin Co. was the largest dredge in the southern hemisphere. Gold Dredge at Lowburn, owned by Austral Malay Tin Co was the largest dredge in the southern hemisphere. Horatio Hartley (of California) together with Christopher Reilly (of Dublin) were the first to discover gold in the Dunstan area. Christopher Reilly (of Dublin) together with Horatio Hartley (of California) were the first to discover gold in the Dunstan area. Oil shale rock found in the Nevis Valley. The structure that lifted and supported the bucket chain on a gold dredge. Vincent Pyke Goldfields Commissioner and Warden (charged with administering the Otago goldfields); Government MP and first County chairman (Vincent County was named after him). Magistrate Judge Linrosa Alan Sowell former cherry orchardist, businessman (owned Cromwell Farm Machinery Ltd) and Community Board member; Sub-divided his land to make the residential sections. Son of Alan Stowell, sub-divider of the land. Harry Hopgood a plumber and local identity; two of his sons (Eric & Owen) were local miners. A gold dredge that worked the Kawarau River and, for a time, held the weekly gold record. Named after three electric dredges that operated on the Kawarau River (they were actually powered by coal). The Electric Number 3 (otherwise known as the Lady Ranfurly) won the weekly record for a gold return of 1,234 ounces. 6 98

96 Hotop Place Henry Hotop, Cromwell s second Chemist; former Borough Councillor and Town Clerk. Gair Avenue William Gair, stonemason and plasterer (did the stonework on the Catholic Church). The Gair family owned the home on Sligo Street from (140 years). Olds Crescent Richard Old (butcher) and is brother William was a horse breeder and operated a Wanaka stagecoach service; William Old (Jnr) established the first car hire service in Cromwell in 1912; descendants are still resident in Cromwell over 100 years later. Jelley Place William Jelley purchased Belfast Store, then known as London House, in 1925, an ran an early drapery and department store. Sons Ted and Len took over the business after his retirement; Len was also a former Mayor of Cromwell ( ). Crabbe Place A well-established mining and farming family; included Captain James Crabbe of Bannockburn (miner and leader of Volunteers & Rifles Club) and Graeme Crabbe (the local coroner for many years). Pioneer Court Named by the developer of Pioneer Estate subdivision, A reference to pioneering history. Mansor Court Joseph and Moira (Aunty) Mansor long-standing residents and businesspeople; they owned Mansor Drapers and Mens Outfitters. Gavan Street County Gavan, Northern Ireland Derry Street Derry River (Southern Ireland) and the original name of Londonderry (Northern Ireland). Derry Street originally extended across Barry Ave into the Printers Bay area. Flora Street Plant life; Goddess of Spring McNulty Road FP McNulty General Carrier Alexander Lane Named after the developer s son, Alexander Carr Chardonnay Street Locally-grown wine-making grape Pinot Noir Drive Locally-grown wine-making grape Hughes Crescent Owen Hughes Also, Elwyn Hughes Project engineer for the Clutha Valley Development, a project manager for the Clyde Power Project Wolter Crescent Mike Wolter A local wine maker and viticulturalist who died as a result of a tragic accident at his winery in Nancy Place Named after the developer s mother, Nancy Cummings. Traders Lane The developer s name for the business complex. Ree Crescent Any Ree ran a grocery store in Cromwell; his son Iain (Spud) and brother-in-law, William (Bill) McDonald operated McDonald s Transport. Connelly Way Jeff (Dynamite) Connelly a local contractor and demolition expert of the 1980 s; served many years for Lions and St Johns. Rogers Street Walter Rogers Past dredge master and former manager of Austral NZ Mining Ltd. Doig Lane Doigs was a railway line minor station and ballast pit in the Cromwell Gorge; the original spelling of Doig was Duhoig. 7 99

97 Sub-divisions to the West of State Highway 8B Name: Shortcut Road Kowhai Place Amber Close Ash Lane Scott Terrace Thelma Place Partridge Road Lakeview Terrace Roberts Drive Fraser Court Bell Avenue Definition or Place of Origin: Link between State Highway 8B and State Highway 6; this was originally a very poorly surfaced track from Neplusultra Street to SH6. Native tree A fossilised tree resin; can also refer to local autumn tree colours Variety of tree Well-known local family, of several branches, including: James Scott The Laird a gold miner, baker and former Mayor of Cromwell ( ); William & Noeline Scott NZL bowling representatives (who are the only married couple to win NZ titles and represent NZL in lawn bowls) Kevin & Shaun Scott the only father and son combination to represent NZL in lawn bowls; Graham (Jack) & Lester Scott Purchased McDonald s Transport in the late 1970 s and renamed it Cromwell Transport. After Thelma Stephens, a former local resident who, along with her husband, owned this property for some time. George Partridge miner, wagoner, storekeeper and farmer. Descendant, W Partridge, was the former Mayor of Cromwell ( ). The original road that was named after the family was flooded during the development of Lake Dunstan. Named after the local land form CWJ Roberts a former Mayor of Cromwell ( ); named by subdivision developer, Richard (Dick) Fraser a Cromwell businessman and entrepreneur involved in many developments, including this subdivision; named by subdivision developer, Stan Bell the father-in-law of one of the developer, Godfrey Reeves. Stan s father, William Bell, was a pioneer miner and coal merchant; and Messers Bell, Kilgour and Hooper made a big gold strike at Scotland Point. Rural Land Surrounding Cromwell Name: Kawarau Gorge Road McNab Road Definition or Place of Origin: Access road to Kawarau Gorge and Queenstown. Maori definition for Kawarau is kawa shrub or channel, and rau many. Chun Dun a Chinese miner who changed his name to Billy McNab so that he could gain cooking jobs on stations ( )

98 Ripponvale Road Ord Road Ritchies Road Pearson Road Sandflat Road Cemetery Road Silverstone Drive Monaco Drive Pit Lane Richards Beach Road Panners Cove Lane The Ripponvale area was named by Sir Percy Sargood after his mother Emma Rippon. After George Alexander, a former orchardist After the Ritchie family, who once farmed in this area. Named after Florence Irene Pearson, who married Edward J Iles in Mr Iles was involved with the Cromwell Development Company, which owned the land that the road was on. It was always thought the road was misnamed, as David and Triffy Pearce were the only residents living on the road at the time of naming (in the 1960 s). Because it was just that a flat plain of sand. Road leading past the Cromwell Cemetery Highlands Motorsport Park subdivision Highlands Motorsport Park subdivision Highlands Motorsport Park subdivision John Richards Responsible for building the original Bannockburn Bridge and Bannockburn Hotel Reference to gold panners; named by the developer Horton Wilson, of Christchurch (who subsequently went to jail over the subedivisions!) Street and Road Names from throughout the Cromwell Basin Bannockburn Name: Bannockburn Road Felton Road Gibson Road Domain Road Hodson Road Hall Road Lynn Lane Definition or Place of Origin: Bannockburn is named after a village near Stirling, Scotland (the place where the Scots defeated the English, under Robert the Bruce, in 1314). A bannock is a variety of quick flat bread, made with oats, fat and salt. William Felton Chairman of the Vincent County Council for many years. Also, Harry Felton was a wagoner between Clyde and Cromwell during The road was originally called Manson Road. An early farming family; James Gibson was a coal miner at Bannockburn; Jack Gibson was the former undertaker in Cromwell. Access way to the Bannockburn Domain. The road used to be called North Road. A well-known local family associated with coal mining and orcharding. Road leading to the Bannockburn community hall, constructed in The road was originally called Terrace Street (1878). An early Bannockburn family who lived in Stewart Town and planted the orchard there; John Lynn was a wagoner between 9 101

99 King Street Terrace Street Lawrence Street Prospect Lane Short Street Ritchie Lane Miners Terrace Pipeclay Gully Road Quartzville Road Gully Road Jocelyn Road Schoolhouse Road Nevis Road Cairnmuir Road Paterson Road Cornish Point Road Pigeon Rock Road Frankton and Cromwell between ; William Lynn, a returned soldier from WWI, was the last resident of Stewart Town. A member of the Lynn family lost their life in World War II. A reference to the British monarchy, listed on the 1878 District Survey Plan. Note that the community hall was named the Coronation Hall in 1911, after King George V. Reference to the local land form A local family James Lawrence was a miner, coal merchant and coach owner/driver between Cromwell, Bannockburn and Nevis between A private right-of-way; Prospect is a miner s term referring to the testing of ground. Well-known local residents John Short was a coal and gold miner; his descendants were Rachel and Fanny Short. A local family name James Ritchie, former Bannockburn resident, was a stonemason who had the first house in Cromwell with an iron roof; became chairman of the Vincent County Council 1938, and the Lowburn bridge is named in his honour. A reference to the gold mining pioneers who were active in this area. Road leading to the creek of the same name; also refers to old lake sediments located in the area. Road leading to the old Quartzville town (formerly located at the bottom of Carricktown Road; a reference to gold-bearing quartz. Refers to a valley behind Bannockburn and below Quartzville. Was originally named Jones Gully, then Toms Gully (after local families, and then just Gully Road. Named after a former local family with orchards. The road was originally called Murray Road. The road leading to the old Bannockburn School. Was renamed in 1872 from Smiths Gully Road. Named because of its similarity to Ben Nevis, Scotland s highest mountain. The Nevis Road is the highest public road in New Zealand (reaching 1300m at Duffers Saddle). From Gaelic terms: Cairn a man-made pile of stones, and muir, moorland; Also Cairnmuir Range and Cairnmuir gold dredge. Bruce and Vina Paterson developers of the sub-division and farmers of Cairnmuir Station. Named in 1863 after a miner named Cornish who lived in Bannockburn; Cornish miners also worked this point from Named after a local geographic feature

100 Lowburn Name: Lowburn Valley Road Mallett Lane Lowburn Terrace Sugarloaf Drive McFelin Road Birchall s Lane Heaney Road Swann Road Cardrona-Cromwell Pack Track Burn Cottage Road Definition or Place of Origin: Access way up the Lowburn Valley After Teddy Mallet and family a well-known orchardist family in the Lowburn area. Named after a local landform Road leading onto the Sugarloaf (a low hill fronting Lake Dunstan). After Mrs McFelin, the eldest daughter of the original land owners of valley): William and Sarah Williams the land and water rights were left to her in her parents will. The Valley was colloquially known as Pig Shit Gully due to the pig rearing carried out there by the Crabbe brothers. Ned Birchall a pioneer gold miner and farmer. Martin Heaney a pioneer farmer; the family farmed Te Oma Station for many year John Swann a local miner and early orchardist A now unformed road that was a goldminers access track to the Cardrona Valley. Named after a cottage located beside a burn or stream on this road; it was the first European cottage in the area, and was built by Robert Wilkin of Wanaka Station in The original cottage was used as a shepherd s quarters by Mt Pisa Station. Northburn Name: Northburn Station Road McLean Road Middleton Road Definition or Place of Origin: The main access road to Northburn Station. A local family who farmed Lowburn Station; Mr McLean was the last operator of the Lowburn Ferry. A family name from Northburn Station; David and Molly Middleton bought Northburn Station after it was sub-divided from Morven Hills Station in Pisa Moorings Name: Pisa Moorings Road Ferry Lane Definition or Place of Origin: The main entrance from the highway into the Pisa Moorings sub-division, developed in Named after the Lowburn Ferry Hotel and also the Lowburn Ferry (or punt), which operated at the same place. The Lowburn Hotel had to be demolished to make way for Lake

101 Quartz Lane Shine Lane Revival Lane Dustin Park Wakefield Lane Missy Crescent Charisma Court Ethereal Crescent De Bettencor Place Elite Court Pegasus Court Pony Court Dunstan, which now covers the site. Named after gold bearing quartz which was mined at Bendigo in the early goldmining days. Once the quartz was mined it was crushed and the gold extracted. The Rise & Shine was one of the largest dredges to operate in the basin; its name was commonly abbreviated to Shine, which also became the name for the whole basin. The area of the river valley between Cromwell and Lowburn was dredged extensively during the goldmining days by a number of dredges. The Revival gold dredge operated for a number of years in the Shine basin (also known as the Rise and Shine Basin ) and was a successful gold producer. Named in honour of the developer s late father. Refers to the paper town of Wakefield, located near Rocky Point and surveyed by JA Connell in Named after a pony that attended the local Pony Club, located on these grounds. Named after the horse ridden by Mark Todd that won two gold medals at the Los Angeles Olympic Games. Named after the New Zealand trained horse that won both the Caulfield and Melbourne Cups. Named after Portuguese miner Boaventura de Betterncor and his family. Named after a pony that attended the local Pony Club, located on these grounds. Named after the fabled winged horse of mythology. Named after the Pony Club that used to occupy this area. Perriam Place: Name: Perriam Place Foster Place Rahoy Close Definition or Place of Origin: A local family who have farmed in the area for many years. After Christina Foster who married Mr Perriam; All three of Christina Foster s brothers were killed in World War I. The name of the Perriam s farm that was flooded in the development of Lake Dunstan. Beyond Pisa Moorings: Name: Clark Road Smiths Way Amisfield Road Mt Pisa Road Definition or Place of Origin: William Clark a local farmer A local farming family Named after a nearby creek. Named after Mt Pisa, a mountain named because of a

102 Gilmore Road Lochar Road MacMillan Lane Cooper Lane prominent rock that looks similar to the Leaning Tower of Pisa, and Mt Pisa Station (est. in 1858). Tom Gilmore and family farmed the area and was involved in the local pony club. Named after the station adjoining Mt Pisa. The MacMillan family have farmed Mt Pisa Station for many years; Murray MacMillan is a former Vincent County Councillor and Cromwell Community Board member A long term local family; There was also a family member who was a fallen soldier from World War II. Tarras: Name: Tarras Cromwell Road Bells Lane Colling Road Belvue Road Deep Creek Road Long Gully Road Jolly Road* Monroe Road Munro Lane Church Lane Lindis Pass Tarras Road Ardgour Road Lethbridge Road Ruffell Road Thomson Gorge Road Oliver Road Bendigo Loop Road Oxford Street York Street Definition or Place of Origin: The state highway that passes through the settlement. A well-known farming family A local farm name An early name given to the local stream. An early name given to the local farm. A local family that has farmed in Tarras for many years. (N.B. There is also a Jolly s Road in Cromwell) An unformed road. A local farming family; JR Munro was the former Mayor of Cromwell ( ). Access to Tarras Church. The state highway that passes through the settlement. After the name of the valley; Ardgour is a town in Scotland, located in the Loch Linnhe area. Unformed Road, named after a local farming family. Named after a local farming family. Goldminers access track to the Manuherikia Valley; named after an early run holder on the eastern side of the mountain range. Named after a local farming family. Named after the prosperous mining settlement in Victoria, Australia. This short section of Bendigo Loop Road refers to one of the early names given to Bendigo village. Refers to one of the early names given to Bendigo village

103 Potential Names for New Roads, Streets, and Significant Places Local Names and Identities specific to Regions Cromwell * Name already allocated or listed for more than one community # Name has been nominated for use and is awaiting sign-off Name: Definition or Place of Origin: Bella Bella McElligott (nee Hansen) a local identity who was a staunch Labour supporter; she lived in the mouth of the Kawarau Gorge. Bilton Johnny Bilton Operated Cromwell s first radio station, 4CZ. Behrens* M Behrens Former Mayor of Cromwell ( ). (N.B. A barn in Old Cromwell Town is named after Mr Behrens) Brodrick AM Brodrick A former local lawyer and Mayor of Cromwell ( ); Brodrick Parcell was the local law firm for 50 years. Clark* Kerry Clark Local farmer & former NZ lawn bowls representative; CEO of Bowls NZ. Note: There is a Clark Road near Pisa Moorings, so it is unlikely that this name, as it is, will be accepted Colclough C Colclough Former Mayor of Cromwell ( ). Colling* Don Colling Local farmer and former Otago representative in rugby (lived in Bannockburn). Belinda Colling Former NZ Netball representative; raised in Cromwell. Note: There is a Colling Road in Tarras, so it is unlikely that this name, as it is, will be accepted (also a suggested name for Bannockburn) Corse Local doctor Cox Two generations of local chemists. Dawkins J Dawkins Former Mayor of Cromwell ( ). Deep Lead A former gold mine in the area Ding Dong Bell* Butcher and local character. Note: There is a Bell Avenue in Cromwell so it is unlikely that this name, as it is, will be accepted Dunn Fred Dunn Local accountant and former Mayor of Cromwell ( ). Edwards Fallen soldier in the World Wars Escort Reference unknown from the Community Baord s existing Unused road/street name list ; potentially a reference to the police escort of gold from the area. Ewart Reference unknown from the Community Board s Unused road/street name list. Ewing Fallen soldier in the World Wars

104 Ferris* Well known former Cromwell residents. Note: There is a Ferris Road in Earnscleugh, so it is unlikely that this name, as it is, will be accepted Fraer M Fraer Former Mayor of Cromwell ( ). Girvan Horn Fallen soldier in the World Wars James Horn Local entrepreneur and member of Parliament; was a shareholder in the Lady Ranfurly gold dredge (N.B. There is a mountain peak on the Dunstan Range called Horn) Hosking # Former local family; had a shop on the main street of town; Also a fallen soldier from the World Wars by that name. How-Johns A long-standing local family Kilgour Established the Bell-Kilgour goldmine; The Kilgour family has been involved in mining for four generations. Kloog Fallen soldier in the World Wars Love Fallen soldier in the World Wars Mangos Leo Mangos Local carpet layer and business owner; Borough Councillor & CCB McBride Ron McBride Former transport operator. McCracken T McCracken Former Mayor of Cromwell ( ). McKechnie Fallen soldier in the World Wars McMahon Doctor; served in Vietnam. McNamara Well-known local family; Community Board member in Mills Fallen soldier in the World Wars Mooney Fallen soldier in the World Wars Morris Local doctor. Murrell E Murrell Former Mayor of Cromwell ( ). Orr Former dredge master. Pretsch K Pretsch Former Mayor of Cromwell ( ). Pryde A former local identity involved in a number of mining ventures Quigley # Ian Quigley Borough Councillor & Cromwell Community Board member; Government MP Quinn Tony Quinn Founder of Highland Motorsport Park. Rooney T Rooney Former Mayor of Cromwell ( ). Rush Fallen soldier in the World Wars Sanders* Well-known local family; former farmers and butcher; CC Sanders was a former Mayor of Cromwell ( ). Note: There is a Sanders Road in Roxburgh, so it is unlikely that this name, as it is, will be accepted Skinner LR Skinner Former Mayor of Cromwell ( ). Smitham W Smitham Former Mayor of Cromwell ( ). Stumbles Well-known family; grocers shop on the main street. Taylor* JD Taylor Former Mayor of Cromwell ( ). Note: There is a Taylor Place in Alexandra, so it is unlikely that this name, as it is, will be accepted

105 Thomas* Former builder Constructed the Cromwell Catholic Church. Note: There is a Thomas Street in Ranfurly, so it is unlikely that this name, as it is, will be accepted Tidey Fallen soldier in the World Wars Trevathan Fallen soldier in the World Wars Turton SH Turton Former Mayor of Cromwell ( ). Ussher Ron Ussher Local wool and skin buyer; Borough Councillor & CCB 2007; philanthropist. Varcoe Fallen soldier in the World Wars Walsh Webb* Fallen soldier in the World Wars Well-known fruit growing identities; have been orchardists for over 100 years and are significant participants in community activities, including the Vincent County Council. Florence ( Granny ) Webb received an MBE in Note: There is a Webb Road in St Bathans, so it is unlikely that this name, as it is, will be accepted Whetter W Whetter Former Mayor of Cromwell ( ) Wrightson Fallen soldier in the World Wars Bannockburn * Name already allocated or listed for more than one community Name: Definition or Place of Origin: Anderson* Farming family farmed the Kawarau Station for over 100 years. Note: There is currently an Anderson Lane in Manuherikia, and Anderson Park in Cromwell, so it is unlikely that this name will be accepted Beattie* Fallen soldier in World War I (from the Nevis) Note: There is a Beattie Road in Maniototo, so it is unlikely that this name, as it is, will be accepted Campbell* After Alexander Campbell, an early miner, and six generations of Campbells who have lived here since. There was also a family member who was a fallen soldier from World War II. Note: There is a Campbell Street in Alexandra, so it is unlikely that this name, as it is, will be accepted Clark* Colling* Cowan Craig Roy Lynn Colling Local resident and former All Black Don Colling Local farmer and former Otago representative in rugby (also lived in Tarras). There is currently a Colling Road in Tarras so it is unlikely that this name, as it is, will be accepted (also a suggested name for Bannockburn) Farm manager of Kawarau Station for a long period A potential name for the access way to Craig Roy farm. Note: Council Roading Policies do not encourage road names

106 Crown and Cross Day Dawn Dicey Dow Excelsior George* Go By Heart of Oak Holloway* John Bull Jones* Lucknow Matheson Mitchell* McElroy Menzies Nil Desperandum Point d Or Robertson* Royal Standard Smith* Star of the East Struthers Williamson of more than one word A former gold mine at Carrick A former Carrick mine Robin Dicey local resident and well-known winegrowing identity. Fallen soldier in World War I (from the Nevis) A former coal mine in the Bannockburn Creek area Fallen soldier in World War I (from the Nevis) Note: There is a George Road in Maniototo, so it is unlikely that this name, as it is, will be accepted A former gold mine at Carrick A former gold mine at Carrick First owners of Cairnmuir Station. Note: There is a Holloway Street in Clyde, so it is unlikely that this name, as it is, will be accepted A former gold mine at Carrick Fallen soldier in World War I Note: There is a Jones Road in Poolburn, so it is unlikely that this name, as it is, will be accepted A former gold mine at Carrick Fallen soldier in the World Wars (from the Nevis) Fallen soldiers in World War II (from the Nevis) Note: There is a Mitchell Street in Ranfurly, so it is unlikely that this name, as it is, will be accepted Farming family Hawkesburn Station (Ron McElroy). Mr A McElroy was an elected member on the Vincent County Council in the 1940 s. John Menzies and David Stewart built the dam at Stewart Town that supplied the miners with water; William Menzies owned the Nevis Hotel; his descendants still live in the area. A former gold mine at Carrick A former gold mine at Carrick The Robertsons mined in Bannockburn for 60 years and family members have owned the Bannockburn hotel, bakery, and general store at different times over the years. Note: There is a Robertson Crescent in Cromwell, so it is unlikely that this name, as it is, will be accepted A former gold mine at Carrick Fallen soldiers in World War I Note: There is a Smiths Way In Cromwell, Smith Road in Roxburgh, and Smiths Road in Maniototo, so it is unlikely that this name will be accepted A former gold mine at Carrick Fallen soldier in World War II (from the Nevis) Fallen soldier in World War II (from the Nevis)

107 Lowburn * Name already allocated or listed for more than one community Name: Definition or Place of Origin: Bilton A former Lowburn road name that was lost under Lake Dunstan; a daughter still lives in the area. Brown* Farmer (Wanaka Road) and former Mayor of Cromwell ( ). Note: There is a Brown Road East and Brown Road West in Manuherikia, so it is unlikely that this name will be accepted Joblin Fallen soldier in the World Wars Radford Farmers & orchardists; operated a transport firm. Stene Nordelle Stene Local identity; wife was ardently against the Dam. Trevathan* Fallen soldier in the World Wars. N.B. Also long time Tarras farmers in the Ardgour Valley (and a suggested name for Tarras) Turner Long association with the area at least six generations of Turners have lived in the area. Northburn Name: Lake Pinckney Definition or Place of Origin: Former farmers at Northburn Station for a short period of time. Farmers at Northburn Station. Pisa * Name listed for more than one community Name: Definition or Place of Origin: McCall Fallen soldier in the World Wars. Mt Koinga A bump in the Dunstan Mountains, near Bendigo, that is viewed from Gilmore Road (across the lake in the Pisa area). Tarras * Name listed for more than one community Name: Definition or Place of Origin: Aurora A former gold mine at Bendigo Beverley Fallen soldier in the World Wars (from the Lindis Pass). Brennan Fallen soldier in the World Wars. Cowie A long term farming family in the area ( Willie Wong was part of this family). Colin Cowie A well-known school teacher. Davidson A local farming family; Ron Davidson was a Vincent County

108 Council Chairperson. Emerson Russell Emerson Local farmer (Forest Range Station). Gaudin Fallen soldier in the World Wars Goodman Fallen soldier in the World Wars Helm Fallen soldier in the World Wars Hyde Fallen soldier in the World Wars Jenkins A local farming family (Morven Hills & Malvern Downs Stations). Lucas A local farming family (former owners of Bendigo Station). MacGibbon Fallen soldier in the World Wars. McAughtrie Fallen soldier in the World Wars (from the Lindis Pass). Purvis A local farming family (Cluden Station); son was an All Black. Snow Max & Madge Snow Local farmers (Morven Hills Station). Trevathan* Former farming family in the Ardgour Valley (pre 1956). N.B. Also a fallen soldier from the World Wars, listed on the Lowburn memorial plinth (and a suggested name for Tarras) Waide Fallen soldier in the World Wars. Wong Willie Wong Local identity. Generic Names and Terms: # Name has been nominated for use and is awaiting sign-off Name: Definition or Place of Origin: Beech Trees originally found in the district Bracken Shrubs originally found in the district Manuka Trees originally found in the district Marram Native grass (usually found along coastlines??) Norfolk Trees originally planted in the district Redwood Trees originally planted in the district Rowan # Trees originally planted in the district Totara Trees originally found in the district Alpine Landscape reference Plantation Landscape reference Tirau Place name: The pre-european name for Cromwell, meaning "place of many cabbage tees." Allegedly groves of cabbage trees were planted as markers for travelling routes. As they did not grow naturally in the area, they stood out in the landscape (and provided an additional source of food). Note: This name is recognised for Ohau, and there is a settlement in the Waikato called Tirau. Herringbone Type of alluvial mining This name was selected (but not used) in the 1978 Cromwell street naming competition Kells Place name A town in County Meath, southern Ireland Omega Place name Alpha and Omega were also gold mining towns in California (est. in the 1850 s) both towns were mostly

109 Pontoon Roscommon Mica Anvil Buggy Winchman Bullion Ingot Shaft engulfed by hydraulic diggings; Last letter of the Greek alphabet. Omega is also a variety of plum Part of a mining dredge The name was selected (but not used) in the 1978 Cromwell street naming competition Place name A county in Northern Ireland Geological term A shiny silicate mineral used as a thermal or electric insulator; is readily found in schist rock From gold mining/pioneering era a hard metal block used by farriers, etc. From gold mining/pioneering era A horse-drawn buggy? From gold mining/pioneering era generally a worker in charge of moving heavy objects From gold mining era bullion traditionally stands for gold bars From gold mining era a gold ingot is refined metallic gold From gold mining era gold mine shaft Other Potential Naming Categories for Consideration: Reference to the 1878 and 1978 floods Chinese provinces Cromwell gold miners originated from Chinese ethnic groups who came over to Cromwell Horticulture and viticulture terms

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111 Cromwell Community Board 26 July 2016 Report for Decision Application for Road Name Approval The Rise, Cromwell RC (INF ) Purpose of Report To consider a request to name a road in The Rise subdivision, Cromwell Recommendations A. Recommended that the report be received and the level of significance accepted. B. Recommended that the new road in The Rise Subdivision be named Hosking Drive Background A new road in stage two of The Rise Subdivision in Cromwell, needs a name. Hosking Drive is the name requested by the developer. The proposed Hosking Drive is a through road between Waenga Drive and McNulty Road. A plan is attached. Options Considered Option 1 Approve the name Hosking Drive. Hosking Drive Named after the Hosking Family who originated from Cornwall and arrived in Cromwell in I have attached an excerpt titled A Cromwell Pioneering Family taken from The Cromwell Bulletin, dated 31 December 2015 which details the Hosking Family s involvement in the community over the years. Hosking is on the Cromwell Community Board s list of suggested names for the Cromwell area. The designation of Drive complies with Council s Policy Option 2 Decline the requested name and choose from the following option which is also from the suggested list of names for Cromwell. Morris Drive - Named after Dr George Morris, who was a Resident Surgeon of the Cromwell District Hospital. He was educated at Glasgow University. In 1888 he travelled to Port Chalmers and practiced at Mataura until After this he moved to Cromwell and became Report Author: Roading Assistant 114

112 a resident surgeon at Cromwell Hospital for twenty five years. Risk Analysis Approval of this street name presents no discernible risk. Financial Implications There will be no cost to the Council as the cost of supply and installation of the signs will be met by the applicant. Local Government Act 1974 Purpose Provisions The Local Government Act 1974 Section 319A, Initial Naming of Roads will be complied with. It states: If the council names any road for the first time, or alters the name of a road, the council must as soon as practicable send a copy of the relevant resolution to the Registrar-General of Land and the Surveyor-General Council Policies / Plans / Procedures The Road Naming policy contained in the Council s Roading Policies 2015 governs the naming of new or un-named roads in the district. Developers are required to suggest a preferred name to the appropriate Community Board for its consideration and approval. Two alternative names must also be provided by the developer. This proposed road name shall; Only consist of a surname or one word Not be offensive Be easily pronounced, spelt and understood Be endorsed by Kai Tahu ki Otago if derived from the Maori language In addition, within the Central Otago District Council boundaries, the road name shall not be; the same as an existing road name similar in spelling to an existing road name similar in sound to an existing road name The proposal complies with all of these requirements. Proposal Support Option 1 and name the road Hosking Drive. This name is from the suggested list of road names for the Cromwell area Implementation Plan Report Author: Roading Assistant 115

113 Council will be responsible for advising the appropriate authorities of the new street names. The applicant will be responsible for arranging the supply and installation of the signs. Consultation and Engagement Consultation with the public is not required when naming a new road. Approving road names is the responsibility of the relevant Community Boards. The names put forward in this proposal have been taken from the Cromwell Community Board s list of suggested road names for the area. Communication Following resolution by the Community Board the applicant will be notified of the Community Board s decision and Council will notify Land Information New Zealand of the new road name and its location. Attachments 1. Plan of stage two of The Rise Subdivision. 2. Excerpt taken from The Cromwell Bulletin, 31/12/2015. Prepared by: Reviewed and Authorised by: Christine White Roading Assistant Julie Muir Manager Infrastructure Services 23/06/ /05/16 Report Author: Roading Assistant 116

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116 Cromwell Community Board 26 July 2016 Report for Decision Application for Private Road Name Approval Golden View Lifestyle Village, Cromwell (INF ) Purpose of Report To consider a request to name five new roads in the Golden View Lifestyle Village, Cromwell Recommendations A. Recommended that the report be received and the level of significance accepted. B. Recommended that the new roads in the Golden View Lifestyle Village be named Kanuka Drive, Willow Close, Agate Close, Schist Lane and Rowan Close Background The new private roads in the Golden View Lifestyle development in Cromwell, need to be named. The names requested by the developer are Kanuka Drive, Willow Close, Agate Close, Schist Lane and Rowan Close. Kanuka Drive is the main road through the village and connects with Iles Street. All the other roads in the village run off Kanuka Drive. The plan of the road layout is attached. The village will consist of 94 Villas which will be built in five stages. Options Considered Option 1 Approve the names Kanuka Drive, Willow Close, Agate Close, Schist Lane and Rowan Close. Kanuka Drive Willow Close Rowan Close Agate Close Schist Lane The designations of Drive, Close and Lane comply with Council s Policy. Option 2 Decline a requested name and choose from the alternate options put forward by the applicant. Report Author: Roading Assistant 119

117 Bracken Cairn Risk Analysis Approval of road names presents no discernible risk. Financial Implications There will be no cost to the Council as the cost of supply and installation of the signs will be met by the applicant. Local Government Act 1974 Purpose Provisions The Local Government Act 1974 Section 319A, Initial Naming of Roads, states: If the council names any road for the first time, or alters the name of a road, the council must as soon as practicable send a copy of the relevant resolution to the Registrar-General of Land and the Surveyor-General Council Policies / Plans / Procedures The Road Naming policy contained in the Council s Roading Policies 2015 governs the naming of new or un-named roads in the district. Developers are required to suggest a preferred name to the appropriate Community Board for its consideration and approval. Two alternative names must also be provided by the developer. This proposed road name shall; Only consist of a surname or one word Not be offensive Be easily pronounced, spelt and understood Be endorsed by Kai Tahu ki Otago if derived from the Maori language In addition, within the Central Otago District Council boundaries, the road name shall not be; the same as an existing road name similar in spelling to an existing road name similar in sound to an existing road name The proposal complies with all of these requirements. Proposal Support Option 1 and name the roads; Kanuka Drive, Willow Close, Rowan Close, Agate Close and Schist Lane. These are the names chosen by the developer and are private roads within the Golden View Lifestyle Village. Report Author: Roading Assistant 120

118 Implementation Plan Council will be responsible for advising the necessary authorities of the new street names. The applicant will be responsible for arranging the supply and installation of the signs. Consultation and Engagement The attached letter confirms consultation with Kai Tahu ki Otago has been carried out as required by Council s road naming policy. The Runanga requested that the developers first choice of Tirau not be used as it applies to a specific location in South Canterbury. The use of the proposed alternative name Kanuka is acceptable to the Runanga. Communication Following resolution by the Community Board the applicant will be notified of the Community Board s decision and Council will notify Land Information New Zealand of the new road name and its location. Attachments 1. Plan of Road Layout within the Golden View Lifestyle Village. 2. Letter from KTKO Ltd. Prepared by: Reviewed and Authorised by: Christine White Roading Assistant Julie Muir Manager Infrastructure Services 23/06/ /05/16 Report Author: Roading Assistant 121

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121 Cromwell Community Board 28 June 2016 Report for Information Community Group Report Purpose of Report For the Board to receive the minutes from a community group Recommendations Recommended that the report be received Background The Community Board provides support to organisations. These organisations are to then provide the Board confirmed minutes. Attachments 1. Cromwell Resource Centre Trust Appendix 1 - The AGM minutes Appendix 2 - Chairman's Report Appendix 3 - Performance Report Appendix 4 - Strategic Directions Report Author: Louise van der Voort Acting Chief Executive Officer 13/07/2016 Report Author: Chief Executive Officer 124

122 Minutes of the Cromwell Resource Centre Trust Annual General Meeting Held Wednesday 6 July, at 7.30pm at Cromwell Youth Centre Present: Apologies: Welcome: Minutes: John Thorn, Gael Laurie, Emma Maddox Tom Pinckney John Thorn welcomed the trustees and thanked them for their service throughout the past year. The minutes of the 2015 AGM were circulated and approved by the trustees. Moved Gael Laurie, seconded John Thorn. Matters Arising: All matters arising had been dealt with by bi-monthly trust meetings. Annual Reports: The chairman read his Annual Report for He noted the previous year had been one of consolidation and exploration for the new team of trustees as they spent the year becoming familiar with the operations of the trust. He also acknowledged the efforts of the co-ords over the year, working diligently to maintain the service levels and commitment to the centre. The trustees adopted the report. Moved John Thorn, seconded Emma Maddox. The financial report for the year ended 31 March 2016, was presented by the treasurer. It was resolved the annual report be adopted subject to review by Mead Stark. Moved Emma Maddox, seconded Gael Laurie. Closure: There being no further business, the meeting was declared closed at 7.40pm. 125

123 Annual General Meeting of Cromwell Resource Centre Trust 2015/16 Chairman s Report Introduction has been a year of consolidation and exploration. The new team of trustees has used the year to become familiar with the operations of the trust and to gain an appreciation of its achievements and potential for the future. Acknowledgements I wish to acknowledge the efforts of our Coordinators over the year. They have worked diligently on behalf of the community and have maintained the service levels and commitment to the centre that has marked previous years. On behalf of the trustees thank you for that commitment. During the year Jenny Westacott resigned from the position of Coordinator after an extended and difficult period of ill health. We wish Jenny well for the future. We welcomed Susan McDonald to the team of Coordinators.. I do acknowledge the efforts of my fellow trustees. Their input has been valuable and appreciated. Regrettably Susan Beaumont tendered her resignation form the Board during the year. Her insights and experience will be missed. Before departing Susan completed the Health and Safety Plan that is now in operation. Strategic Planning The trustees undertook a strategic plan exercise during the year. The initial discussion document has been reviewed by the Trustees and Coordinators and has been adopted by the trustees. From this plan an annual plan for 2016/17 will be developed to guide the operations of the centre in the current year, I am grateful to the Coordinators for their constructive input into the discussion document. Their suggestions will be incorporated into the 2016/17 annual plan. Finances The financial reports show the centre to be in a stable position. However, as Chairman, I do remain concerned over the medium term sustainability of the trust. A key factor of the 201/17 operations will be to address this matter. 126

124 Succession Tom Pinkney will be departing the area in the near future and will be stepping down as a Trustee. I thank Tom for his strategic insights, support and work for the Trust. I understand that the CODC/Community Board will appoint his successor after the forthcoming local body elections. John Thorn 6 th July

125 Performance Report Cromwell Resource Centre Trust For the year ended 31 March 2016 Prepared by Findlay & Co Chartered Accountants Ltd 128

126 Contents 3 Independant Review Report 4 Entity Information 6 Approval of Financial Report 7 Statement of Service Performance 9 Statement of Financial Performance 10 Statement of Financial Position 11 Statement of Cash Flows 12 Statement of Accounting Policies 13 Notes to the Performance Report Performance Report Cromwell Resource Centre Trust 129 Page 2 of 16

127 Entity Information Cromwell Resource Centre Trust For the year ended 31 March 2016 Legal Name of Entity Cromwell Resource Centre Trust Entity Type and Legal Basis Charitible Trust registered under the Charitable Trusts Act 1957 and Charities Act Charities Services Registration Number CC23446 Entity's Purpose or Mission To be the point of contact and co-ordination within the Cromwell district where individuals and groups may obtain information concerning the various social, Government, health and other service agencies available in the area and to provide office and clinical accommodation for a number of these agencies. To provide co-ordination services to the St. John Health Shuttle. Entity Structure The Trust is governed by a group of trustees. Main Sources of Entity's Cash and Resources The main sources of the trust funds are from rent received from those groups and individuals using the centre and from grants. Physical Address 5 Murray Terrace Cromwell Postal Address 5 Murray Terrace Cromwell Date of Trust Incorporation 19 January 1998 Trustees John Thorn Emma Maddox Gael Laurie Tom Pinckney Performance Report Cromwell Resource Centre Trust 130 Page 4 of 16

128 Entity Information IRD Number Bankers ANZ Bank No 3 The Mall Cromwell Accountants Findlay & Co Chartered Accountants Limited 1st Floor Spencer House Mall 31 Dunmore Street Wanaka Reviewer Mead Stark 29 The Mall Cromwell Performance Report Cromwell Resource Centre Trust 131 Page 5 of 16

129 Approval of Financial Report Cromwell Resource Centre Trust For the year ended 31 March 2016 The Trustees are pleased to present the approved financial report including the historical financial statements of Cromwell Resource Centre Trust for year ended 31 March APPROVED John Thorn Chairman Date... Emma Maddox Secretary Date... Gael Laurie Treasurer Date... Tom Pinckney Trustee Date... Performance Report Cromwell Resource Centre Trust 132 Page 6 of 16

130 Statement of Service Performance Cromwell Resource Centre Trust For the year ended 31 March 2016 Description of Service Outcomes The achievement of the objectives of the trust has been carefully monitored over the past 12 months. Interactions with the centre are recorded and reported monthly to the trustees. Those records are available for inspection. The table indicates the extent of interaction with the community - it records the number of physical visitors to the centre for the year ended 31 March recorded visits by clients to the centre. We have also noted a significant increase in contacts with a wide range of requests. As from April 2016 these are also being recorded for future use. The following groups make regular use of our services and/or facilities: Alcoholics Anonymous, Narcotics Anonymous, Cromwell Newcomers group, SDHB departments, Dunstan Hospital, Food and furniture banks, Volunteering Central, MPs, Dept. of Corrections, Rural Health, Mental Health services, Community Law Services, IRD Ear Health Otago Various counsellors - drug, alcohol, sexual health CODC Staff recruitment agencies COREAP Workbridge Victim Support Cromwell Police and others Other community services such as the Health Shuttle booking service continue to be provided. New initiatives are explored and where appropriate have been implemented, e.g. the establishment of the Cromwell Newcomers Group. Performance Report Cromwell Resource Centre Trust 133 Page 7 of 16

131 Statement of Service Performance Description and Quantification (To the Extent Practicable of Our Service Outputs Individuals utilizing the co-ordination services 10,203 10,392 Clients making use of the Centre Clients making use of the Centre Total Contact Govt Dept Referral Forms SDHB Work Other Private Consult Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Performance Report Cromwell Resource Centre Trust 134 Page 8 of 16

132 Statement of Financial Performance Cromwell Resource Centre Trust For the year ended 31 March 2016 NOTES Revenue Revenue from providing goods or services 1 50,228 39,967 Interest, dividends and other investment revenue Other revenue Total Revenue 50,820 41,282 Expenses Volunteer and employee related costs 2 37,157 37,503 Costs related to providing goods or service 2 10,359 10,137 Other expenses 2 1,493 1,561 Total Expenses 49,009 49,201 Surplus/(Deficit) for the Year 1,811 (7,919) These financial statements have been reviewed and should be read in conjunction with the attached Reviewers Report. Performance Report Cromwell Resource Centre Trust 135 Page 9 of 16

133 Statement of Financial Position Cromwell Resource Centre Trust As at 31 March 2016 NOTES 31 MAR MAR 2015 Assets Current Assets Bank accounts and cash 3 15,910 14,367 Debtors and prepayments 3 2,822 2,867 Total Current Assets 18,733 17,234 Non-Current Assets Property, Plant and Equipment 5 6,598 7,716 Total Non-Current Assets 6,598 7,716 Total Assets 25,330 24,950 Liabilities Current Liabilities Creditors and accrued expenses 4 1,379 2,810 Other current liabilities Total Current Liabilities 1,822 3,253 Total Liabilities 1,822 3,253 Total Assets less Total Liabilities (Net Assets) 23,509 21,697 Accumulated Funds Accumulated surpluses or (deficits) 6 23,509 21,697 Total Accumulated Funds 23,509 21,697 These financial statements have been reviewed and should be read in conjunction with the attached Reviewers Report. Performance Report Cromwell Resource Centre Trust 136 Page 10 of 16

134 Statement of Cash Flows Cromwell Resource Centre Trust For the year ended 31 March Cash Flows from Operating Activities Receipts from providing goods or services 25,566 22,728 Interest, dividends and other investment receipts Cash receipts from other operating activities 26,055 17,754 GST (2,640) 933 Payments to suppliers and employees (49,189) (47,640) Cash flows from other operating activities - (1,561) Total Cash Flows from Operating Activities 294 (6,986) Cash Flows from Investing and Financing Activities Receipts from sale of property, plant and equipment - 8,621 Payments to acquire property, plant and equipment - (16,337) Capital repaid to owners or members - 29,616 Cash Flows from Other Investing and Financing Activities (1,618) 2,320 Total Cash Flows from Investing and Financing Activities (1,618) 24,220 Net Increase/ (Decrease) in Cash (1,324) 17,234 Cash Balances Cash and cash equivalents at beginning of period 14,367 - Cash and cash equivalents at end of period 15,910 14,367 Net change in cash for period 1,543 14,367 These financial statements have been reviewed and should be read in conjunction with the attached Reviewers Report. Performance Report Cromwell Resource Centre Trust 137 Page 11 of 16

135 Statement of Accounting Policies Cromwell Resource Centre Trust For the year ended 31 March 2016 Basis of Preparation The entity has elected to apply PBE SFR-A (NFP) Public Benefit Entity Simple Format Reporting - Accrual (Not-For-Profit) on the basis that it does not have public accountability and has total annual expenses equal to or less than $2,000,000. All transactions in the Performance Report are reported using the accrual basis of accounting. The Performance Report is prepared under the assumption that the entity will continue to operate in the foreseeable future. Goods and Services Tax (GST) The entity is registered for GST. All amounts are stated exclusive of goods and services tax (GST) except for accounts payable and accounts receivable which are stated inclusive of GST. Income Tax Cromwell Resource Centre Trust is wholly exempt from New Zealand income tax having fully complied with all statutory conditions for these exemptions. Bank Accounts and Cash Bank accounts and cash in the Statement of Cash Flows comprise cash balances and bank balances (including short term deposits) with original maturities of 90 days or less. Changes in Accounting Policies There have been no changes in accounting policies. Policies have been applied on a consistent basis with those of the previous reporting period. Performance Report Cromwell Resource Centre Trust 138 Page 12 of 16

136 Notes to the Performance Report Cromwell Resource Centre Trust For the year ended 31 March Analysis of Revenue Revenue from providing goods or services Donations Received Grants Received - C O G S - 2,000 Grants Received - Lottery Board 25,300 15,000 Internet & Phone Income Printing Income Rent Received - Commercial 24,318 22,728 Total Revenue from providing goods or services 50,228 39,967 Interest, dividends and other investment revenue Interest Received Total Interest, dividends and other investment revenue Other revenue Sundry Income Total Other revenue Analysis of Expenses Volunteer and employee related costs Wages - Cleaning - 2,033 Wages & Salaries 37,157 35,470 Total Volunteer and employee related costs 37,157 37,503 Costs related to providing goods or services Accident Compensation Levy Advertising & Publicity Bank Charges 31 - Cleaning Computer Expenses Computer Maintenance and Support Equipment Hire General Expenses Gifts & Donations 50 - Insurance Internet charges Kiwisaver Employer Contributions Light Power & Heating 2,376 2,437 Minor Assets Photocopying Printing, Postage & Stationery Repairs & Maintenance Performance Report Cromwell Resource Centre Trust 139 Page 13 of 16

137 Notes to the Performance Report Review Fees Staff Expenses Staff Training 96 - Subscriptions Telephone & Tolls 2,311 1,442 Voluteer Expenses - 54 Total Costs related to providing goods or services 10,359 10,137 Other expenses Accountancy Fees Depreciation 1,118 1,561 Total Other expenses 1,493 1, Analysis of Assets Bank accounts and cash ANZ - Cheque Account 1,584 (34) ANZ - Onine Savings Account 13,220 14,360 ANZ - Online Payroll Account 1,067 1 Petty Cash Total Bank accounts and cash 15,910 14,367 Debtors and prepayments Accounts Receivable (45) - Sundry Debtors 2,867 2,867 Total Debtors and prepayments 2,822 2, Analysis of Liabilities Creditors and accrued expenses Accounts Payable 2,460 1,877 GST Sundry Creditors (1,877) - Total Creditors and accrued expenses 1,379 2,810 Other current liabilities One Community Project Total Other current liabilities Performance Report Cromwell Resource Centre Trust 140 Page 14 of 16

138 Notes to the Performance Report Property, Plant and Equipment Furniture and Fittings Furniture and fittings owned 7,706 7,706 Accumulated depreciation - furniture and fittings owned (4,312) (3,920) Total Furniture and Fittings 3,394 3,786 Other Fixed Assets Owned fixed assets 8,631 8,631 Accumulated depreciation - fixed assets owned (5,427) (4,701) Total Other Fixed Assets 3,204 3,930 Total Property, Plant and Equipment 6,598 7, Accumulated Funds Accumulated Funds Opening Balance 21,697 - Accumulated surpluses or (deficits) 1,811 21,697 Total Accumulated Funds 23,509 21,697 Total Accumulated Funds 23,509 21, Commitments There are no commitments as at 31 March 2016 (Last year - nil). 8. Contingent Liabilities and Guarantees There are no contingent liabilities or guarantees as at 31 March 2016 Last year - nil) Related Parties Payables Emma Maddox - Trustee - - Receives a wage each week - - Total Payables Events After the Balance Date There were no events that have occurred after the balance date that would have a material impact on the Performance Report (Last year - nil). Performance Report Cromwell Resource Centre Trust 141 Page 15 of 16

139 Notes to the Performance Report 11. Ability to Continue Operating The entity will continue to operate for the foreseeable future. 12. Trade and Other Receivables Receivables are stated at their estimated realisable value. Bad debts are written off in the year in which they are identified. 13. Audit/Review These financial statements have been reviewed. 14. Grants Lottery Board $25,300 $15,000 COGS $2, Income/Revenue Revenue is measured at the fair value of the consideration received or receivable for the sale of goods and services, to the extent it is probable that the economic benefits will flow to the trust and revenue can be reliably measured. Performance Report Cromwell Resource Centre Trust 142 Page 16 of 16