Request for Proposals for Angeltrax Mobile Video Surveillance Systems

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1 Request for Proposals for Angeltrax Mobile Video Surveillance Systems The Tahoe Transportation District (TTD) is seeking proposals from qualified vendors for the sale and installation of Angeltrax Mobile Video Surveillance Systems in its transit buses. A copy of the request for proposals (RFP) is available at the TTD offices at 128 Market Street, Suite 3F, Stateline, NV and on-line at Any questions regarding the RFP should be directed to: Aaron Langmayer Transit Operations Manager P.O. Box 499 Zephyr Cove, NV All proposals shall be placed in a sealed package marked: Proposal for Angeltrax Mobile Video Surveillance Systems for TTD-#2 All proposals must be received via mail or in person delivery at the TTD offices before 4:00 p.m., September 26, Late proposals will not be accepted.

2 I. INTRODUCTION Tahoe Transportation District Request for Proposals for Angeltrax Mobile Video Surveillance Systems The Tahoe Transportation District (TTD) operates a public transit system in the City of South Lake Tahoe, CA, and Stateline, NV, with commuter services between Stateline, Carson City and Minden / Gardnerville, NV. TTD is requesting proposals for the sale and installation of security camera equipment to standardize and improve the camera systems used on TTD s fleet vehicles. II. GENERAL SPECIFICATIONS 5-camera system to be installed on eight (8) buses using: Two (2) HDQ2500 One (1) HDQ4000 Two (2) HDQ3600WPR One (1) 8-channel a/v motherboard System to be equipped with Hybrid Quest DVR, 320 GB SATA hard drive Wiring as needed to complete installation Eight (8) spare 320 GB SATA hard drive III. SCOPE OF WORK The contractor will install the camera systems at the TTD transit maintenance facility located at 1669 Shop Street, South Lake Tahoe, CA. The contractor will provide and install all wiring necessary to make the camera systems operational. Cameras will generally be positioned as follows: one HDQ4000 in the rear of the bus facing forward; one HDQ2500 above the driver on the driver s side facing out the front door, one HDQ3600WPR on the curbside rear-exterior of the bus facing forward, one HDQ3600WPR mounted on the top cap of the bus outside facing forward, and one HDQ2500 on the driver s side, facing out toward either the wheelchair lift or the rear door, depending on bus type. The contractor will be responsible for: identifying an appropriate cavity for the DVR; ensuring the security of the DVR; securely mounting the DVR; and ensuring ease of access to the removable hard-drive. The contractor will install the security systems in all buses no later than April 30, IV. FLEET LIST The eight buses will be new buses delivered to TTD in March 2015.

3 V. GENERAL INFORMATION The individual(s) and/or firm(s) selected will be required to comply with all applicable Federal and State laws, regulations and certifications, and equal employment opportunity laws and regulations. By submitting a proposal, the contractor certifies they are a factory authorized dealer/distributor of product quoted and is qualified and equipped to offer in house service, maintenance, technical training assistance, and warranty services, including availability of spare parts and replacement units. Warranty information, including options, shall be included in the response. The contractor shall extend all equipment manufacturers warranties to TTD. The contractor shall supply operating and maintenance manuals and copies of manufacturers warranties to TTD. Unlimited phone and technical support at no extra cost for the life of the system must be provided. DBE certified contractors are encouraged to submit proposals. TTD will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR, Part 26 on the basis of race, color, sex, or national origin. Contractors shall ensure that Certified DBE firms have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. TTD reserves the right to postpone the RFP process for its own convenience; to reject any and all proposals; to waive any informalities and/or irregularities in the proposals; to re-advertise; to negotiate with any party for identified services; to put identified or other services out to bid; or to otherwise proceed to provide any identified or other service in the best interest of TTD. Any proposal received as a result of this RFP is prepared at the contractor s expense and becomes TTD property. V. ADDENDA & MODIFICATIONS Any changes, additions, or clarifications to the RFP are made by amendments (addenda). Additional supporting materials and any addenda will be posted on TTD s website at the following address: Any respondent in doubt as to the true meaning of any part of the RFP or other documents may request an interpretation thereof. VI. PROPOSAL FORMAT A. COVER / TRANSMITTAL LETTER The proposal must be accompanied by a cover letter signed by a member of the organization with authority to enter into contracts. The letter must acknowledge receipt of any and all addenda issued by TTD relating to the RFP.

4 B. BID SHEET The proposal must include the completed bid sheet attached as Appendix A. C. INTRODUCTION The proposal must provide an introductory description of the project, including your understanding of the services to be provided. D. RELATED EXPERIENCE The proposal must list and briefly describe all projects that the contractor has in progress or has completed over the last two years that are comparable to this project, including company contact information. E. PROPOSAL ENDORSEMENT The proposal must contain a statement certifying that the contractor has the capacity and available staff to complete the work. The statement shall also indicate that the proposal is valid for 60 days and shall be signed by an official authorized to bind the contractor to the statement. VII. SCHEDULE Tentative Schedule Date Release RFP September 13, 2014 Deadline for Questions September 19, 2014 Proposals Due to TTD s Office September 26, 2014 (By 4:00 p.m., PST) Selection and award September 29, 2014 Project Start March 2015 Project Completion April 30, 2015 VIII. SUBMITTALS The contractor shall submit two (2) original copies (bound) of its proposal, including the completed bid sheet attached as Appendix A, in a sealed envelope clearly marked with the contractor s name and the description Proposal for Angeltrax Mobile Video Surveillance Systems for TTD-#2. The proposals can be mailed via United States Postal Service:

5 Or hand delivered, shipped via FedEx, UPS or courier to: Aaron Langmayer, Transit Operations Manager Tahoe Transportation District P.O. Box 499 Zephyr Cove, NV Aaron Langmayer, Transit Operations Manager Tahoe Transportation District 128 Market Street, Suite 3F Stateline, NV Proposals must be received at TTD s office before 4:00 p.m. PST, September 26, Proposals received incomplete or late, for any reason, will not be reviewed. Proposals that are submitted prior to the deadline may be withdrawn any time prior to that deadline, by written notice, executed by the respondent s authorized representative, or in person by an authorized representative of the respondent upon presentation of proper identification. The withdrawal of a proposal shall not prejudice the right of a respondent to submit a new proposal, provided that it is received by the deadline. Any proposal submitted as a result of this request is prepared at submitter s expense and becomes TTD property. X. EVALUATION CRITERIA TTD will evaluate all proposals based on, but not limited to, the following criteria. To ensure consideration of the submitted proposal, the proposal should be complete and reflect all of the following criteria: Overall proposal suitability: proposed equipment must meet the scope and needs included herein. Bidder qualifications: bidders will be evaluated on their experience and expertise as it pertains to the scope of this project. Value and cost: proposals will be evaluated on the cost of the equipment relative to the value of the equipment. TTD reserves the right to postpone the RFP process for its own convenience; to reject any and all proposals; to waive any informalities and/or irregularities in the proposals; to re-advertise; to negotiate with any party for identified services; to put identified or other services out to bid; or to otherwise proceed to provide any identified or other service in the best interest of TTD. XI. SELECTION TTD will select a contractor and award the contract September 29, The selection of the contractor will be taken to the TTD Board of Directors on October 10, 2014.

6 XII. QUESTIONS Any questions or comments regarding the RFP shall be directed in writing to Aaron Langmayer either by at or by mail to P.O. Box 499, Zephyr Cove, NV 89448, no later than September 19, At the sole discretion of TTD, if deemed necessary, the answers or clarifications given to one party will be shared with all known recipients of this RFP by way of formal addendum.

7 Appendix A Bid Sheet Angeltrax Mobile Video Surveillance Systems HDQ2500 $ each Total: $ HDQ4000 $ each Total: $ HDQ3600 WPR $ each Total: $ 8-channel A/V $ each Total: $ Motherboard DVR $ each Total: $ Spare hard Drives $ each Total: $ Other: $ Total: $ Total Equipment Costs: $ Installation Costs $ Total Bid: $

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