The District is looking for the architectural firm to provide the following (not listed in order of preference):

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1 Weber Mosquito Abatement District Ryan J. Arkoudas, Director 505 West 12 th Street, Ogden, Utah Office (801) Fax (801) REQUEST FOR PROPOSAL FOR ARCHITECTURAL SERVICES July 11, 2017 PROPOSAL DEADLINE: August 9, 4:00pm PROPOSALS DELIVERED TO: Weber Mosquito Abatement District office and attention to: Ryan Arkoudas, Director You are hereby invited to submit a proposal for Architectural/Firm Services according to the terms and conditions outlined below. The intent of this RFP is to have qualified architects and architectural firms under consideration to specifically address the services required and provide a well-considered price proposal for those services. Questions must be submitted in writing via no later than August 4, 2017 to Ryan Arkoudas Responses to timely submitted questions will be posted on the District s website ( no later than August 7, Weber Mosquito Abatement District will not accept, and cannot respond to questions via other methods. Interested firms are invited to visit the Weber Mosquito Abatement District on Wednesday, July 19, 2017 at 10:00am for a site visit. A site visit may also be conducted by calling the District office and making an appointment. SCOPE OF SERVICES The District is requesting full architectural services for the programming, design, cost estimating, preparation of construction documents, reproduction costs, bidding, bid evaluation, construction administration, final inspection, and project acceptance. In summary, the District is desirous that the successful architect/firm provide a full range of professional services, exclusive of special inspections, to assist it in the successful completion of the project. Unless noted by the architect, the District will assume that all costs to accomplish these goals are included in the proposal. DESCRIPTION OF PROJECT The project will include the remodeling of the main office entrance, removal of one covered parking area and a small storage building, the design and construction of an addition to the main office building, to include a laboratory and men s and women s locker rooms, vehicle and equipment storage building, a vehicle wash bay, reconstruction of an evaporation pond. The District is looking for the architectural firm to provide the following (not listed in order of preference): 1. A conceptual plan for the buildings in the project, incorporating the latest thinking in the field concerning laboratory space. 2. Recommendations relative to the installation of different building systems. 3. Specific conceptual drawings and detailed engineering and construction drawings that will serve as the basis for both bidding and construction by a general contractor. 4. Help with selection of construction firms that should be given opportunity to bid on the project based on their reputation for quality, their experience, their reputation for on-time and on-budget performance, and their financial credibility. 5. Help with preparation of necessary bid documents to be sent to construction firms for the project.

2 6. Review of the bids received to assess the relative merits of each and assist the District in awarding the contract, as well as in preparing an appropriate contract. 7. Regular site observations of the contractor and subcontractors during the construction phase, and sign off on construction drawings to assure that scheduled payments are made, with appropriate holdbacks, when predetermined work has been completed. 8. Assistance, where necessary, with the government approval process (i.e., permits). 9. Final sign-off on the project, assuring that the final project represents what was originally conceptualized and captured in the working drawings. As this proposal covers removal of a building, new construction, and renovations and additions to an existing building, please answer the questions providing information to support the firm s qualifications in these areas. 1. Provide the following information: a. Name of firm b. Complete address c. Contact person d. Telephone number e. Fax number f. Internet address g. address 2. Provide a General Statement of Qualifications that responds to the project background information given above, including a description of your firm s management approach for these projects. Please describe any unique aspects your firm may employ in the design of the project. 3. Representative Projects: List a minimum of five (5) projects completed by your firm that best represents a similar scope, budget, program, and complexity. For each project, please include 4. Personnel a. Completion date b. Name and location c. Budget d. Graphic description e. Photographs f. Contact information of reference for the project a. List the professional and support positions and number of personnel in each position. b. Provide an organizational chart, including resumes of all personnel who would be committed to the project. Provide specific information as to their experience on projects similar to this one. For the project

3 manager and project architects identified as part of the project team, provide the name and phone number of two clients with whom the architect has worked on a similar building project. c. List professional consultants outside your firm whom you propose would provide services not available in your firm. Provide specific information documenting their work on similar projects. 5. Fees. Firms must provide a breakdown of all fees to perform the work proposed in the proposal that accounts for the design, bid, and construction portions of the project. The pricing component of the proposal must be submitted in a separate, sealed envelope clearly marked Fees. The Weber Mosquito Abatement District reserves the right to reject or declare unresponsive any or all proposals, with or without cause, and to make awards in its best interest. NOTE: Although proposed fees will be taken into consideration, the Weber Mosquito Abatement District reserves the right to negotiate a lower or different fee structure with any firm that is selected. The selection of the successful architect/firm will not be based solely on the fee. Selection Procedures 1. The District's selection committee will consist of 3 5 members of the District s Board of Trustees and the District Director. 2. The District will review all architect/firm submissions and utilizing a matrix of pre-determined, weighted values for each of the required items (attached), select the (3) architects/firms receiving the highest scores in the evaluation process. 3. The (3) architects/firms receiving the highest score may be invited to participate in an interview with the selection committee. The architects/firms are requested to limit the number of participants in the interview to the project architect and/or one principal of the firm. (Date, time, and location of the interview are yet to be determined.) 4. Following the interviews, the selection committee will score the interview, rescore criteria in the RFP based on information obtained in the interview (at their discretion), and designate the two architects/firms receiving the highest scores as the primary and secondary architects/firms. 5. The District will then enter into negotiations with the primary architect/firm to establish the value of compensation and other relevant issues. 6. In the event the District is not able to negotiate a mutually acceptable contract with the primary architect/firm, it reserves the right to terminate negotiations and then undertake negotiations with the secondary architect/firm. GENERAL CONDITIONS FOR PROPOSALS 1. Failure to read the Request for Proposal and comply with its instructions will be at the architect's/firm's own risk. 2. All prices and notations must be printed in ink or typewritten. Errors may be crossed out and corrections printed in ink or typewritten, adjacent to the corrected error. Person signing the proposal must initial all corrections in ink. 3. Corrections or modifications received after the closing time in this RFP will not be accepted. 4. The proposal must be signed by a designated firm representative or officer who is authorized to bind the architect/firm contractually. Submission of a signed proposal to the District will be interpreted to indicate the architect's/firm's willingness to comply with all terms and conditions set forth herein. AWARD The District reserves the right to reject any and all proposals. The District also reserves the right to waive any irregularity, informality, or technicality in the proposals in its best interest, and is not obligated to award a contract based upon the lowest priced submission. If terms cannot be mutually agreed upon, the District may enter into negotiations with the secondary architect/firm.

4 WRITTEN AGREEMENT The successful architect/firm will be required to enter into a written agreement with the District in a form acceptable to the District. OMISSIONS Should the RFP not contain sufficient information for the applicant to obtain a clear understanding of the services required by the District, or should it appear that the instructions outlined in the RFP are not clear or contradictory, then the architect/firm may obtain written clarification from the project manager by submitting a request for clarification in writing no later than August 4, 2017 to Ryan Arkoudas. Responses to all questions will be posted no later than August 7, EMPLOYMENT PRACTICES The successful applicant must agree to abide by the following provisions: Titles VI and VII of the Civil rights Act of 1964 (42 U.S.C. Sec. 2000e), which prohibit discrimination against any employee or applicant for employment or any applicant or recipient of services on the basis of race, religion, or national origin; Executive Order 11246, as amended, which prohibits discrimination on the basis of sex; 45 CFR 90, which prohibits discrimination on the basis of age; Section 504 of the Rehabilitation Act of 1973 or the Americans with Disabilities Act of 1990, as applicable, which prohibit discrimination on the basis of disabilities; and Utah s Executive Order, dated December 13, 2006, which prohibits unlawful harassment in the workplace. Contractor further agrees to abide by any other laws, regulations, or orders that prohibit the discrimination of any kind by any of Contractor s employees. COST OF DEVELOPING PROPOSALS All costs related to the preparation of the proposals and any related activities are the sole responsibility of the applicant. The District assumes no liability for any costs incurred throughout the entire selection process. PROPOSAL OWNERSHIP All proposals, including attachments, supplementary materials, rendering, sketches, addenda, etc. shall become upon submission, the property of the District, and will not be returned to the applicant. NON-COLLUSION The architect/firm guarantees that the proposal submitted is not a product of collusion with any other offer and no effort has been made to fix the proposal price of any offer or to fix any overhead, profit, or cost estimate of any proposal or its price.

5 Architect / Engineering Services Rating Sheet for Weber MAD RFP July 2017 Name of Respondent Date of Rating Evaluator s Name Experience Rate the respondent for experience in the following areas: 1. Extent of experience with similar projects 5 2. Extent of experience with local government entities, especially mosquito abatement districts 5 3. Extent of experience in project construction management 5 Subtotal Experience 15 Work Performance Rate the respondent for work performance in the following areas: 1. Past projects completed on schedule 5 2. Manages projects within budgetary constraints 5 3. Work product is of high quality 5 Subtotal Work Performance 15 Capacity to Perform Rate the respondent for capacity to perform in the following areas: 1. Staff level / experience of staff 5 2. Statement of Qualifications 5 3. Available consultants (e.g. structural engineer, interior design, mechanical / electrical engineer, civil engineer, etc.) 5 Subtotal Capacity to Perform 15 Costs These scores will be inserted at a later time: 1. Cost for initial design 5 2. Cost to assist with bidding process 5 3. Cost for construction management 5 Subtotal Costs 15

6 TOTAL SCORE Max Pts Score Experience 15 Work Performance 15 Capacity to Perform 15 Costs 15 TOTAL SCORE 60 Interview Score These scores will be inserted for the top candidates after their interviews: 1. Quality of presentation 5 Subtotal Interview Score 5

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