APRIL 25, 2012 CITY COUNCIL ADDENDUM CERTIFICATION

Transcription

1 APRIL 25, 2012 CITY COUNCIL ADDENDUM CERTIFICATION This certification is given pursuant to Chapter XI, Section 9 of the City Charter for the City Council Addendum dated April 25, We hereby certify, as to those contracts, agreements, or other obligations on this Agenda authorized by the City Council for which expenditures of money by the City are required, that all of the money required for those contracts, agreements, and other obligations is in the City treasury to the credit of the fund or funds from which the money is to be drawn, as required and permitted by the City Charter, and that the money is not appropriated for any other purpose. Date Edward Sco City Controller ~ Date

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5 ADDENDUM CITY COUNCIL MEETING APRIL 25, 2012 CITY OF DALLAS 1500 MARILLA COUNCIL CHAMBERS, CITY HALL DALLAS, TEXAS :00 A. M. ADDITIONS: CONSENT ADDENDUM Business Development & Procurement Services 1. Authorize a five-year master agreement for the purchase of multi-band and single-band mobile and portable subscriber radios - Motorola Solutions, Inc., most advantageous proposer of four - Not to exceed $30,342,001 - Financing: Current Funds ($12,666,098), Water Utilities Current Funds ($2,876,980), U.S. Department of Homeland Security Grant Funds ($13,848,923) and 2010 Buffer Zone Protection Grant Funds ($950,000) Communication and Information Services 2. Authorize a thirty-six-month Interlocal Agreement with the Dallas County Hospital District for the City to provide two-way radio service and radio system airtime for the period May 1, 2012 through April 30, Revenue: $ Authorize Supplemental Agreement No. 1 to extend the service agreement with Paymetric, Inc. for application hosting services, securing all payment card transactions for a nine-month term beginning June 1, 2012 through February 28, Not to exceed $91,067, from $364,268 to $455,335 - Financing: Current Funds (subject to appropriations) Police 4. Authorize (1) a Local Collaboration Agreement with Senior Citizens of Greater Dallas, a Texas nonprofit corporation doing business as Senior Source; and (2) the acceptance of equipment valued at $19,942 in consideration for services provided by the Dallas Police Department (list attached) - Financing: No cost consideration to the City Public Works Department 5. Authorize a decrease in the contract with Facility Solutions Group, Inc. for lighting retrofits at City facilities (list attached) - Not to exceed ($480,700), from $2,988,750 to $2,508,050 - Financing: U.S. Department of Energy Grant Funds 6. Authorize an increase in the construction services contract with Lee Lewis Construction, Inc. for the addition of show power, lighting controls, architectural changes, and additional life safety improvements to the Upper Level D Meeting Rooms at the Dallas Convention Center - Not to exceed $759,275, from $14,641,135 to $15,400,410 - Financing: 2009 Convention Center Revenue Bonds

6 Senior Source Equipment Donations Addendum Item #4 Description Qty Each Total Dell CDN Multifunction Color Laser Printer 1 $ $ Dell CDN Laser Printer - Color 1 $ $ Dell C LED Printer - Color 2 $ $ Dell - Inspiron Desktop - Model: I BK 10 $ $3, Dell " Widescreen HD Monitor - Black 10 $ $1, Western Digital - My Book 2TB External USB 2.0 Hard Drive 3 $ $ Epson - WorkForce Pro GT-S50 Sheetfed Scanner 4 $ $1, Apple - ipad 2 with Wi-Fi + 3G - 64GB (Verizon Wireless) - Black 1 $ $ Apple - ipad 2 with Wi-Fi + 3G - 64GB (Verizon Wireless) - White 1 $ $ Apple - ipad 2 with Wi-Fi + 3G - 16GB (Verizon Wireless) - Black 4 $ $2, BlackBerry - PlayBook Tablet with 64GB Memory 2 $ $1, Acer " Aspire S3 Ultrabook Laptop 1 $ $ Asus - 14" Laptop - 4GB Memory - 500GB Hard Drive - Black 2 $ $ Optoma - SVGA DLP Multimedia Projector 1 $ $ Coby - Digital Voice Recorder Model: CXR190-2G 30 $29.99 $ Frigidaire Cu. Ft. Top-Freezer Refrigerator - White 1 $ $ LG - Super-Multi 24x Ext USB 2.0 Double-Layer DVD±/CD-RW Drive 2 $49.99 $99.98 Lexar - S70 4GB USB JumpDrive 30 $7.99 $ CAD Audio - Professional Studio Over-the-Ear Headphones 2 $39.99 $79.98 Cover for Blackberry Playbook 2 $49.99 $99.98 Cover for Apple ipad 1 and 2 - Black 6 $29.99 $ Asus - EZ N Wireless-N Router 1 $28.99 $28.99 NETGEAR - Wireless-N USB Micro Adapter 2 $22.99 $45.98 HD Video Camera Pen - Sharper Image # $89.99 $1, Shipping for Pens 1 $12.95 $12.95 Shipping for all other items 1 $ $ Total Warranties 1 $1, $1, $19,

7 Lighting Retrofit Reductions Addendum Item #5 Council Building Name Address District Bachman Lake (Walnut Hill) Library 9480 Webb Chapel Road 6 Dallas West Library 2332 Singleton Boulevard 3 Fire Arm Supply 3200 Mountain Creek Parkway 3 Fire Station No Frankford Road 12 Kidd Springs Recreation Center 711 West Canty Street 1 Police Academy 5310 Red Bird Center Drive 8 Police Academy Expansion 5610 Red Bird Center Drive #300 8 Police Portable Building A - Training Room 3200 Mountain Creek Parkway A 3 Police Portable Building B - Training Room 3200 Mountain Creek Parkway B 3 South Central Police Station 1999 East Camp Wisdom Road 8 Timberglen Library Midway Road 12 Willie B. Johnson Recreation Center Willowdell Drive 10 3

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9 ADDENDUM DATE April 25, 2012 ITEM IND # OK DEF DISTRICT TYPE DEPT. DOLLARS LOCAL MWBE DESCRIPTION 1 All C PBD, CIS, WTR, POL, FIR $15,543, % 18.00% Authorize a five-year master agreement for the purchase of multi-band and single-band mobile and portable subscriber radios 2 N/A C CIS REV $ NA NA Authorize a thirty-six-month Interlocal Agreement with the Dallas County Hospital District for the City to provide two-way radio service and radio system airtime for the period May 1, 2012 through April 30, All C CIS $91, % 0.00% Authorize Supplemental Agreement No. 1 to extend the service agreement with Paymetric, Inc. for application hosting services, securing all payment card transactions for a nine-month term beginning June 1, 2012 through February 28, All C POL NC NA NA Authorize a Local Collaboration Agreement with Senior Citizens of Greater Dallas, a Texas nonprofit corporation doing business as Senior Source; and the acceptance of equipment valued at $19,942 in consideration for services provided by the Dallas Police Department 5 1, 3, 6, 8, 10, 12 C PBW, EBS GT % 30.00% Authorize a decrease in the contract with Facility Solutions Group, Inc. for lighting retrofits at City facilities 6 2 C PBW, CES $759, % 32.81% Authorize an increase in the construction services contract with Lee Lewis Construction, Inc. for the addition of show power, lighting controls, architectural changes, and additional life safety improvements to the Upper Level D Meeting Rooms at the Dallas Convention Center TOTAL $16,393, Page 1

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11 KEY FOCUS AREA: ADDENDUM ITEM # 1 Public Safety Improvements and Crime Reduction AGENDA DATE: April 25, 2012 COUNCIL DISTRICT(S): DEPARTMENT: All Business Development & Procurement Services Communication and Information Services Water Utilities Fire Police CMO: Jeanne Chipperfield, Jill A. Jordan, P.E., Forest E. Turner, A. C. Gonzalez, MAPSCO: SUBJECT N/A Authorize a five-year master agreement for the purchase of multi-band and single-band mobile and portable subscriber radios - Motorola Solutions, Inc., most advantageous proposer of four - Not to exceed $30,342,001 - Financing: Current Funds ($12,666,098), Water Utilities Current Funds ($2,876,980), U.S. Department of Homeland Security Grant Funds ($13,848,923) and 2010 Buffer Zone Protection Grant Funds ($950,000) BACKGROUND This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods or services, for a specific term, which are ordered on an as needed basis. This master agreement will allow for the purchase of approximately 10,500 replacement multi-band and single-band mobile and portable radios for use Citywide. Radios purchased under this master agreement provide a vital form of communication for Police, Fire-Rescue and other City departments in their daily activities. Mobile radios are installed in vehicles and equipment while portable radios are issued to personnel requiring the use of a hand held radio. This replacement is necessary in order to transition from the existing analog radio network to a new interoperable digital radio network in order to meet changing federal requirements. To achieve communication efficiency for public safety agencies, the Federal Communication Commission (FCC) has taken current wideband frequency and created new narrower frequencies in order to relieve congestion of radio frequency traffic. Radios purchased from this master agreement will provide 100% compatibility with the City s existing analog radio network as well as future P-25 interoperable digital radio network.

12 BACKGROUND (Continued) A seven member committee from the following departments reviewed and evaluated the proposals: Police (2) Dallas Fire-Rescue (1) Water Utilities (1) Communication and Information Services (1) Business Development & Procurement Services (2)* *Business Development and Procurement Services only evaluated the Business Inclusion and Development Plan and cost. The proposer s responses were evaluated based on the following criteria: Cost 30% Performance, Functionality, Personnel Usability and Versatility 20% Reliability, Compatibility and Expansion Capabilities 10% Availability of Services and Upgrades 15% Software Distribution Rights 5% Vendor Qualification and History of Support 5% Business Inclusion and Development Plan 15% As part of the solicitation process and in an effort to increase competition, Business Development and Procurement Services (BDPS) used its procurement system to send out 93 bid notifications to vendors registered under respective commodities. To further increase competition, BDPS uses historical solicitation information, the internet, and vendor contact information obtained from user departments to contact additional vendors by phone. Additionally, in an effort to secure more bids, notifications were sent by the BDPS ResourceLINK Team (RLT) to 25 chambers of commerce, the DFW Minority Business Council and the Women s Business Council Southwest, to ensure maximum vendor outreach. PRIOR ACTION/REVIEW (COUNCIL BOARDS, COMMISSIONS) On April 23, 2012, this item is scheduled to be briefed to the Public Safety Committee. On April 16, 2012, the Budget, Finance & Audit Committee was briefed. On November 10, 2010, City Council authorized a three-year master agreement for multi-band mobile and portable subscriber radios for public safety by Resolution No Agenda Date 04/25/ page 2

13 FISCAL INFORMATION $12,666, Current Funds $ 2,876, Water Utilities Current Funds $13,848, U.S. Department of Homeland Security Grant Funds $ 950, Buffer Zone Protection Grant Funds M/WBE INFORMATION 9 - Vendors contacted 9 - No response 0 - Response (Bid) 0 - Response (No bid) 0 - Successful 93 - M/WBE and Non-M/WBE vendors were contacted The recommended awardee has fulfilled the good faith requirements set forth in the Business Inclusion and Development (BID) Plan adopted by Council Resolution No as amended. ETHNIC COMPOSITION Motorola Solutions, Inc. White Male 99 White Female 31 Black Male 12 Black Female 4 Hispanic Male 131 Hispanic Female 54 Other Male 11 Other Female 5 PROPOSAL INFORMATION The following proposals were received from solicitation number BHZ1212 and were opened on February 23, This master agreement is being awarded in its entirety to the most advantageous proposer. *Denotes successful proposer Proposers Address Group Score *Motorola 1507 LBJ Frwy. Group Solutions, Inc. Suite 700 Group Farmers Branch, TX Group Group Total amount $30,342, Agenda Date 04/25/ page 3

14 PROPOSAL INFORMATION (Continued) Proposers Address Group Score Harris 221 Jefferson Ridge Pkwy. Group Corporation, RF Lynchburg, VA Group Communications Group Division Group Total amount $34,072, **Relm Wireless 7100 Technology Dr. Group 1 No Bid Corporation West Melbourne, FL Group Group 3 No Bid Group 4 No Bid Total amount $6,111, **Thales Gateway Center Dr. Group Communications, Clarksburg, MD Group 2 No Bid Inc. Group 3 No Bid Group 4 No Bid Total amount $19,350, **Note: Vendors did not bid a total cost solution. OWNER Motorola Solutions, Inc. Greg Brown, President Gene A. Delaney, Vice President Agenda Date 04/25/ page 4

15 BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY PROJECT: Authorize a five-year master agreement for the purchase of multi-band and single-band mobile and portable subscriber radios - Motorola Solutions, Inc., most advantageous proposer of four - Not to exceed $30,342,001 - Financing: Current Funds ($12,666,098), Water Utilities Current Funds ($2,876,980), U.S. Department of Homeland Security Grant Funds ($13,848,923) and 2010 Buffer Zone Protection Grant Funds ($950,000) Motorola Solutions, Inc. is a local, non-minority firm, has signed the "Business Inclusion & Development" documentation, and proposes to use the following sub-contractor. PROJECT CATEGORY: Goods LOCAL/NON-LOCAL CONTRACT SUMMARY Amount Percent Total local contracts $30,342, % Total non-local contracts $ % TOTAL CONTRACT $30,342, % LOCAL/NON-LOCAL M/WBE PARTICIPATION Local Contractors / Sub-Contractors Local Certification Amount Percent Lazo Technologies, Inc. HMBD51393Y1212 $5,461, % Total Minority - Local $5,461, % Non-Local Contractors / Sub-Contractors None TOTAL M/WBE CONTRACT PARTICIPATION Local Percent Local & Non-Local Percent African American $ % $ % Hispanic American $5,461, % $5,461, % Asian American $ % $ % Native American $ % $ % WBE $ % $ % Total $5,461, % $5,461, %

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17 COUNCIL CHAMBER April 25, 2012 WHEREAS, on November 10, 2010, City Council authorized a three-year master agreement for the purchase of multi-band mobile and portable subscriber radios for Public Safety with Motorola Solutions, Inc. by Resolution No ; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That a master agreement for the purchase of multi-band and single-band mobile and portable subscriber radios is authorized with Motorola Solutions, Inc. (033581) for a term of five years in an amount not to exceed $30,342, Section 2. That the Purchasing Agent is authorized, upon appropriate request and documented need by a user department, to issue a purchase order for multi-band and single-band mobile and portable subscriber radios. If a written contract is required or requested for any or all purchases of multi-band and single-band mobile and portable subscriber radios under the master agreement instead of individual purchase orders, the City Manager is authorized to execute the contract upon approval as to form by the City Attorney. Section 3. That the City Controller is authorized to disburse funds in an amount not to exceed $30,342, Section 4. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

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19 KEY FOCUS AREA: ADDENDUM ITEM # 2 Make Government More Efficient, Effective and Economical AGENDA DATE: April 25, 2012 COUNCIL DISTRICT(S): DEPARTMENT: N/A Communication and Information Services CMO: Jill A. Jordan, P.E., MAPSCO: SUBJECT N/A Authorize a thirty-six-month Interlocal Agreement with the Dallas County Hospital District for the City to provide two-way radio service and radio system airtime for the period May 1, 2012 through April 30, 2015 Revenue: $260 BACKGROUND Dallas County Hospital District has found that it is advantageous to have their communication equipment and radio airtime provided by the City of Dallas. The previous Interlocal Agreement with Dallas County Hospital District had no adverse impact on the City's ability to provide wireless service to its own users and it will have no adverse impact in the future. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On August 12, 2009 City Council authorized a thirty-six month Interlocal Agreement with Dallas County Hospital District for the City to provide two-way radio service and radio system airtime for the period May 1, 2009 through April 30, 2012 by Resolution No FISCAL INFORMATION Revenue - $259.92

20 COUNCIL CHAMBER April 25, 2012 WHEREAS, the City of Dallas operates and maintains a two-way radio system with sufficient capacity to accommodate additional users; and WHEREAS, Dallas County Hospital District has found that it is advantageous to have their communication equipment maintained and their radio airtime provided by the City of Dallas; and WHEREAS, Dallas County Hospital District entered into a thirty-six month Interlocal Agreement with the City of Dallas for the period May 1, 2009 through April 30, 2012; and WHEREAS, it is now necessary to authorize a thirty-six month Interlocal Agreement with Dallas County Hospital District to provide two-way radio service and radio system airtime, effective May 1, 2012 through April 30, Now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the City Manager be and is hereby authorized to enter into a thirty-six-month Interlocal Agreement with Dallas County Hospital District to provide two-way radio service and radio system airtime, effective May 1, 2012 through April 30, 2015, after approval as to form by the City Attorney. Section 2. That the City Controller be and is hereby authorized to deposit revenue received from Dallas County Hospital District to Fund 0197, Dept. DSV, Unit 1810, Revenue Source Section 3. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

21 KEY FOCUS AREA: ADDENDUM ITEM # 3 Make Government More Efficient, Effective and Economical AGENDA DATE: April 25, 2012 COUNCIL DISTRICT(S): DEPARTMENT: All Communication and Information Services CMO: Jill A. Jordan, P.E., MAPSCO: SUBJECT N/A Authorize Supplemental Agreement No. 1 to extend the service agreement with Paymetric, Inc. for application hosting services, securing all payment card transactions for a nine-month term beginning June 1, 2012 through February 28, 2013 Not to exceed $91,067, from $364,268 to $455,335 Financing: Current Funds (subject to appropriations) BACKGROUND In 2009, the City engaged Paymetric, Inc., for the installation, hosting and maintenance of an encrypted and secured payment card processing system. It handles all payment card transactions for City departments that use the SAP billing system. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On February 25, 2009, City Council approved the purchase and installation of payment card processing and tokenized encryption security, and a thirty-six-month service agreement for application hosting services, for securing all payment card authorization transactions with Paymetric, Inc. from June 1, 2009 through May 31, 2012, by Resolution No FISCAL INFORMATION $91, Current Funds (subject to appropriations) M/WBE INFORMATION See attached.

22 ETHNIC COMPOSITION Paymetric, Inc. White Male 30 White Female 12 Black Male 3 Black Female 1 Hispanic Male 1 Hispanic Female 2 Other Male 5 Other Female 8 OWNER Paymetric, Inc. Asif Ramji, President and Chief Executive Officer Sidney V. Sack, Chief Financial Officer Agenda Date 04/25/ page 2

23 BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY PROJECT: Authorize Supplemental Agreement No. 1 to extend the service agreement with Paymetric, Inc. for application hosting services, securing all payment card transactions for a nine-month term beginning June 1, 2012 through February 28, 2013 Not to exceed $91,067, from $364,268 to $455,335 Financing: Current Funds (subject to appropriations) Paymetric, Inc. is a non-local, non-minority firm, has signed the "Business Inclusion & Development" documentation, and proposes to use their own workforce. PROJECT CATEGORY: Other Services LOCAL/NON-LOCAL CONTRACT SUMMARY - THIS ACTION ONLY Amount Percent Local contracts $ % Non-local contracts $91, % TOTAL THIS ACTION $91, % LOCAL/NON-LOCAL M/WBE PARTICIPATION THIS ACTION Local Contractors / Sub-Contractors None Non-Local Contractors / Sub-Contractors None TOTAL M/WBE PARTICIPATION This Action Participation to Date Amount Percent Amount Percent African American $ % $ % Hispanic American $ % $ % Asian American $ % $ % Native American $ % $ % WBE $ % $ % Total $ % $ %

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25 COUNCIL CHAMBER April 25, 2012 WHEREAS, on February 25, 2009, the City Council approved the purchase and installation of payment card processing and tokenized encryption security, for Communication and Information Services (CIS), by Resolution No ; and WHEREAS, on February 25, 2009, the City Council approved a thirty-six month service agreement with Paymetric, Inc., for application hosting services, for securing all payment card authorization transactions for the billing and collection system, by Resolution No ; and WHEREAS, the Communication and Information Services Department recommends approval of Supplemental Agreement No. 1 for a nine month service contract with Paymetric, Inc. to provide continued application hosting services, for securing all payment card authorization transactions. Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the City Manager is authorized to enter into Supplemental Agreement No. 1 to extend the service agreement with Paymetric, Inc. (VS ) for application hosting services, securing all payment card transactions for a nine-month term beginning June 1, 2012 through February 28, Section 2. That the City Controller is authorized to disburse funds from the following appropriations in an amount not to exceed $91,067 (subject to appropriations). FUND DEPT UNIT OBJ FY ENCUMBRANCE AMOUNT 0198 DSV DSV12XINETS1 $60, DSV DSV13XINETS1 $30,355 Section 3. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

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27 KEY FOCUS AREA: ADDENDUM ITEM # 4 Public Safety Improvements and Crime Reduction AGENDA DATE: April 25, 2012 COUNCIL DISTRICT(S): DEPARTMENT: All Police CMO: A. C. Gonzalez, MAPSCO: SUBJECT N/A Authorize (1) a Local Collaboration Agreement with Senior Citizens of Greater Dallas, a Texas nonprofit corporation doing business as Senior Source; and (2) the acceptance of equipment valued at $19,942 in consideration for services provided by the Dallas Police Department (list attached) - Financing: No cost consideration to the City BACKGROUND Senior Citizens of Greater Dallas, a Texas nonprofit corporation doing business as Senior Source, is working with support from a 2011 planning grant funded by the W.W. Caruth, Jr. Foundation, to develop Project SECURE (Safety, Education, Collaboration, Unification, Replication for Elders ). Project SECURE is a collaborative system of initiatives that works to Empower, Protect, and Defend our community s older adults and to increase public awareness about the threats to the safety of older adults. The initiatives are: The Campaign for Senior Safety Awareness, The Center for Financial Security, The Center for Elder Abuse, Neglect and Exploitation, and The Partnership for Guardianship Excellence. Senior Source desires to obtain professional advice and assistance from the Dallas Police Department in the role of a Local Collaborator associated with the planning and development of a Senior Safety Model Program. In consideration for the Services, Senior Source shall pay to DPD a fee in the amount of equipment valued at $19,942.37, with the expectation that the DPD will participate in up to thirty (30) half or full day meetings during the grant period. PRIOR ACTION/REVIEW (Council, Board, Commissions) This item is scheduled to be briefed to the Public Safety Committee on April 23, 2012.

28 FISCAL INFORMATION No cost consideration to the City Agenda Date 04/25/ page 2

29 Senior Source Equipment Donations Description Qty Each Total Dell 2155CDN Multifunction Color Laser Printer 1 $ $ Dell 2150CDN Laser Printer Color 1 $ $ Dell 1250C LED Printer Color 2 $ $ Dell Inspiron Desktop Model: I BK 10 $ $3, Dell 18.5" Widescreen HD Monitor Black 10 $ $1, Western Digital My Book 2TB External USB 2.0 Hard Drive 3 $ $ Epson WorkForce Pro GT S50 Sheetfed Scanner 4 $ $1, Apple ipad 2 with Wi Fi + 3G 64GB (Verizon Wireless) Black 1 $ $ Apple ipad 2 with Wi Fi + 3G 64GB (Verizon Wireless) White 1 $ $ Apple ipad 2 with Wi Fi + 3G 16GB (Verizon Wireless) Black 4 $ $2, BlackBerry PlayBook Tablet with 64GB Memory 2 $ $1, Acer 13.3" Aspire S3 Ultrabook Laptop 1 $ $ Asus 14" Laptop 4GB Memory 500GB Hard Drive Black 2 $ $ Optoma SVGA DLP Multimedia Projector 1 $ $ Coby Digital Voice Recorder Model: CXR190 2G 30 $29.99 $ Frigidaire 18.2 Cu. Ft. Top Freezer Refrigerator White 1 $ $ LG Super Multi 24x Ext USB 2.0 Double Layer DVD±/CD RW Drive 2 $49.99 $99.98 Lexar S70 4GB USB JumpDrive 30 $7.99 $ CAD Audio Professional Studio Over the Ear Headphones 2 $39.99 $79.98 Cover for Blackberry Playbook 2 $49.99 $99.98 Cover for Apple ipad 1 and 2 Black 6 $29.99 $ Asus EZ N Wireless N Router 1 $28.99 $28.99 NETGEAR Wireless N USB Micro Adapter 2 $22.99 $45.98 HD Video Camera Pen Sharper Image # $89.99 $1, Shipping for Pens 1 $12.95 $12.95 Shipping for all other items 1 $ $ Total Warranties 1 $1, $1, $19,942.37

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31 COUNCIL CHAMBER April 25, 2012 WHEREAS, the Senior Citizens of Greater Dallas desires to obtain professional advice and assistance from the Dallas Police Department in association with the planning and development of a Senior Safety Model Program. WHEREAS, that this Local Collaboration Agreement is a formal agreement to define roles and responsibilities of the Dallas Police Department and the terms of compensation. Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the City Manager or designee is hereby authorized to execute a Local Collaboration Agreement with Senior Citizens of Greater Dallas for the purpose of planning and development of a Senior Safety Model Program. Section 2. That the City Manager or designee is hereby authorized to receive and accept as compensation for services, equipment valued at $19, Section 3. That this resolution shall take effect immediately from and after its passage in accordance with the Charter of the City of Dallas, and it is accordingly so resolved.

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33 KEY FOCUS AREA: A Cleaner, Healthier City Environment ADDENDUM ITEM # 5 AGENDA DATE: April 25, 2012 COUNCIL DISTRICT(S): 1, 3, 6, 8, 10, 12 DEPARTMENT: Public Works Department Equipment & Building Services CMO: Jill A. Jordan, P.E., Forest E. Turner, MAPSCO: 4-B; 4-G; 16-X; 23-Z; 43-R; 54-B; 61B-A; 63-K; 65-U SUBJECT Authorize a decrease in the contract with Facility Solutions Group, Inc. for lighting retrofits at City facilities (list attached) - Not to exceed ($480,700), from $2,988,750 to $2,508,050 - Financing: U.S. Department of Energy Grant Funds BACKGROUND Federal funding from the Department of Energy was awarded to the City of Dallas in the form of the American Recovery and Reinvestment Act of 2009, Energy Efficiency and Conservation Block Grant (EECBG). A construction contract for the audit and lighting upgrades to 113 City facilities was awarded to Facility Solutions Group, Inc. (FSG) by City Council on December 9, This action will authorize Change Order No. 2 to the contract with FSG to provide a credit for reduction of City parking lot lighting and facility retrofits and other related work not done in Phase 1. Some of the retrofits have already been done as part of major maintenance projects and others were deemed not necessary. The unused funds will be redirected to other EECBG energy management and maintenance projects which include replacement of a chiller at the Fair Park Music Hall, energy management system upgrades at Majestic Theater and McCommas Landfill and Equipment Building Services repairs at various City buildings. ESTIMATED SCHEDULE OF PROJECT Began Construction January 2010 Complete Construction September 2012

34 PRIOR ACTION / REVIEW (COUNCIL, BOARDS, COMMISSIONS) Authorized acceptance of the American Recovery and Reinvestment Act of 2009, Energy Efficiency and Conservation Block Grant in the amount of $12,787,300 from the U.S. Department of Energy on November 9, 2009, by Resolution No Authorized a construction contract with a Guaranteed Maximum Price with Facility Solutions Group, Inc. for audit and lighting upgrades to 113 City facilities on December 9, 2009, by Resolution No Authorized Change Order No. 1 to the construction contract for lighting retrofits at 113 City facilities on May 25, 2011, by Resolution No FISCAL INFORMATION U.S. Department of Energy Grant Funds - ($480,700) Energy Efficiency and Conservation Block Grant $2,391,000 Change Order No. 1 $ 597,750 Change Order No. 2 (this action) ($ 480,700) Total $2,508,050 Council District Amount 1 ($ 58,276.80) 3 ($119,081.22) 6 ($ 78,436.80) 8 ($107,700.70) 10 ($ 51,773.98) 12 ($ 65,430.44) Total ($480,700.00) ETHNIC COMPOSITION Facility Solutions Group, Inc. Hispanic Female 9 Hispanic Male 115 African-American Female 5 African-American Male 16 Other Female 3 Other Male 7 White Female 6 White Male 136 Agenda Date 04/25/ page 2

35 OWNER Facility Solutions Group, Inc. William D. Graham, President MAPS Attached. Agenda Date 04/25/ page 3

36 Lighting Retrofit Reductions Council Building Name Address District Bachman Lake (Walnut Hill) Library 9480 Webb Chapel Road 6 Dallas West Library 2332 Singleton Boulevard 3 Fire Arm Supply 3200 Mountain Creek Parkway 3 Fire Station No Frankford Road 12 Kidd Springs Recreation Center 711 West Canty Street 1 Police Academy 5310 Red Bird Center Drive 8 Police Academy Expansion 5610 Red Bird Center Drive #300 8 Police Portable Building A - Training Room 3200 Mountain Creek Parkway A 3 Police Portable Building B - Training Room 3200 Mountain Creek Parkway B 3 South Central Police Station 1999 East Camp Wisdom Road 8 Timberglen Library Midway Road 12 Willie B Johnson Recreation Center Willowdell Drive 10

37 BUSINESS INCLUSION & DEVELOPMENT PLAN SUMMARY PROJECT: Authorize a reduction in the contract with Facility Solutions Group, Inc. for lighting retrofits at City facilities - Not to exceed ($480,700), from $2,988,750 to $2,508,050 - Financing: U.S. Department of Energy Grant Funds Facility Solutions Group, Inc. is a non-local, non-minority firm, has signed the "Business Inclusion & Development" documentation, and proposes to use the following sub-contractors. PROJECT CATEGORY: Other Services LOCAL/NON-LOCAL CONTRACT SUMMARY This Action Amount Revised Amount Percent Local contracts ($480,700.00) $2,508, % Non-local contracts $0.00 $ % TOTAL CONTRACT ($480,700.00) $2,508, % LOCAL/NON-LOCAL M/WBE PARTICIPATION THIS ACTION Local Contractors / Sub-Contractors Local Certification Revised This Action Revised Amount Percent Accurate Advantage Group WFWB50932Y1012 $0.00 $752, % Total Minority - Local $0.00 $752, % Non-Local Contractors / Sub-Contractors None TOTAL M/WBE PARTICIPATION Original Amount Percent This Amount Action Percent African American $ % $ % Hispanic American $ % $ % Asian American $ % $ % Native American $ % $ % WBE $896, % ($144,210.00) 30.00% Total $896, % ($144,210.00) 30.00%

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47 COUNCIL CHAMBER April 25, 2012 WHEREAS, on November 9, 2009, Resolution No authorized acceptance of the American Recovery and Reinvestment Act of 2009: Energy Efficiency and Conservation Block Grant from the U.S. Department of Energy in the amount of $12,787,300 to improve energy efficiency and conservation and execution of the grant agreement; and, WHEREAS, on November 9, 2009, the City appropriated $8,200,000 for weatherization upgrades as administered by the Department of Energy in the form of the Energy Efficiency and Conservation Block Grant (EECBG); and, WHEREAS, on December 9, 2009, Resolution No awarded a construction contract to Facility Solutions Group, Inc. with a Guaranteed Maximum Price (GMP) for audit and lighting upgrades for 113 City facilities in the amount of $2,391,000; and, WHEREAS, on May 25, 2011, Resolution No authorized Change Order No. 1 to the contract with Facility Solutions Group, Inc. for lighting retrofits at City facilities in an amount not to exceed $597,750, increasing the contract from $2,391,000 to $2,988,750. WHEREAS, it is now desirable to authorize Change Order No. 2 to the construction contract with Facility Solutions Group, Inc. for a reduction in an amount not to exceed ($480,700), decreasing the contract from $2,988,750 to $2,508,050. Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the City Manager is hereby authorized to decrease the construction contract with Facility Solutions Group, Inc. for lighting retrofits at City facilities in an amount not to exceed ($480,700), decreasing the contract from $2,988,750 to $2,508,050, after it has been approved as to form by the City Attorney. Section 2. That the City Controller is hereby authorized to reduce the encumbrance by the amount of $480,700 with Facility Solutions Group, Inc. for lighting retrofits at City facilities from U. S. Department of Energy Grant Funds as follows: FUND DEPT UNIT OBJ ENCUMBRANCE VENDOR F279 PBW CT EBS104172CT07 VS Section 3. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.

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49 KEY FOCUS AREA: Economic Vibrancy ADDENDUM ITEM # 6 AGENDA DATE: April 25, 2012 COUNCIL DISTRICT(S): 2 DEPARTMENT: Public Works Department Convention and Event Services CMO: Jill A. Jordan, P.E., Ryan S. Evans, MAPSCO: SUBJECT 45P Authorize an increase in the construction services contract with Lee Lewis Construction, Inc. for the addition of show power, lighting controls, architectural changes, and additional life safety improvements to the Upper Level D Meeting Rooms at the Dallas Convention Center - Not to exceed $759,275, from $14,641,135 to $15,400,410 - Financing: 2009 Convention Center Revenue Bonds BACKGROUND This action authorizes Change Order No. 8 to the construction contract with Lee Lewis Construction, Inc. for construction of Upper Level D Meeting Rooms at the Dallas Convention Center (DCC), approved on December 8, 2010, by Resolution No Changes to the scope of work associated with this action include Convention Center requested addition of electric power supply for portable show equipment in the meeting rooms and prefunction areas to support new events which use equipment requiring large power sources. The Convention Center also requested increasing lighting control for meeting rooms for controls levels associated with a higher degree of hotel and restaurant design standards. Changes necessary to meet code inspection requirements and Convention Center requested items include architectural changes such as repair of an existing air handling unit interior partition and revisions to lecterns, adding a custom logo. Life safety related improvements include correction for handrail glass, added conduit, ground-fault receptacles and additional kitchen exit lighting required by Code Compliance for Certificate of Occupancy. The finishout of the Upper Level D Meeting Rooms is part of the Dallas Convention Center Improvement Program for the operational improvements and renovation of existing spaces relating to the overall upgrade of interior spaces for the Dallas Convention Center.

50 ESTIMATED SCHEDULE OF PROJECT Began Design February 2010 Completed Design October 2010 Began Construction January 2011 Complete Construction June 2012 PRIOR ACTION / REVIEW (COUNCIL, BOARDS, COMMISSIONS) Authorized a professional services contract with HKS, Inc. for architectural and engineering design services to include the finishout of the Upper Level D Meeting Rooms and assessment for operational improvements and renovation of existing spaces for the DCC on January 27, 2010, by Resolution No Authorized a construction services contract with Lee Lewis Construction, Inc. for the construction of Upper Level D Meeting Rooms for the DCC on December 8, 2010, by Resolution No Authorized Change Order No. 2, increasing the construction contract with Lee Lewis Construction, Inc. for structural, mechanical, electrical and audio-visual changes to the construction of Upper Level D Meeting Rooms for the DCC on June 22, 2011, by Resolution No Authorized Change Order No. 4, increasing the construction contract with Lee Lewis Construction, Inc. for the purchase of furniture to be used in the Upper Level D Meeting Rooms and recarpeting of meeting rooms at the DCC on August 24, 2011, by Resolution No Authorized Change Order No. 5, increasing the construction contract with Lee Lewis Construction, Inc. for waterproofing of penthouses, structural steel modification, mechanical, electrical, plumbing relocations and modifications and revision of interior finishes to the construction of Upper Level D Meeting Rooms for the DCC on October 10, 2011, by Resolution No Authorized Change Order No. 6, increasing the construction contract with Lee Lewis Construction, Inc. for waterproofing, structural, mechanical, electrical, plumbing, fireproofing, and interior material enhancement to the construction of Upper Level D Meeting Rooms for the DCC on January 25, 2012, by Resolution No Authorized Change Order No. 7, increasing the construction contract with Lee Lewis Construction, Inc. for construction changes related to elevator upgrades, architectural and structural items, value added interior finish modifications, owner requested additions, and life safety improvements to the Upper Level D Meeting Rooms for the DCC on March 28, 2012, by Resolution No Agenda Date 04/25/ page 2

51 FISCAL INFORMATION 2009 Convention Center Revenue Bonds - $759,275 Design $ 1,718,931 Project Expenses $ 105,050 Construction $12,609,000 Change Order No. 1 $ 21,327 Change Order No. 2 $ 96,267 Change Order No. 3 $ 23,402 Change Order No. 4 $ 1,010,387 Change Order No. 5 $ 355,453 Change Order No. 6 $ 325,669 Change Order No. 7 $ 199,630 Change Order No. 8 (this action) $ 759,275 Total Project Costs $17,224,391 M/WBE INFORMATION See attached. ETHNIC COMPOSITION Lee Lewis Construction, Inc. Hispanic Female 3 Hispanic Male 49 African-American Female 0 African-American Male 4 White Female 16 White Male 112 Other Female 0 Other Male 1 OWNER(S) Lee Lewis Construction, Inc. Lee Lewis, Chief Executive Officer Tom E. Ferguson, President Judy Ward, Secretary Jeanette Howell, Treasurer MAP Attached. Agenda Date 04/25/ page 3

52 BUSINESS INCLUSION AND DEVELOPMENT PLAN SUMMARY PROJECT: Authorize an increase in the construction services contract with Lee Lewis Construction, Inc. for the addition of show power, lighting controls, architectural changes, and additional life safety improvements to the Upper Level D Meeting Rooms at the Dallas Convention Center - Not to exceed $759,275, from $14,641,135 to $15,400,410 - Financing: 2009 Convention Center Revenue Bonds Lee Lewis Construction, Inc. is a local, non-minority firm, has signed the "Business Inclusion & Development" documentation, and proposes to use the following sub-contractors. PROJECT CATEGORY: Construction LOCAL/NON-LOCAL CONTRACT SUMMARY - THIS ACTION ONLY Amount Percent Local contracts $540, % Non-local contracts $218, % TOTAL THIS ACTION $759, % LOCAL/NON-LOCAL M/WBE PARTICIPATION THIS ACTION Local Contractors / Sub-Contractors Local Certification Amount Percent Gentzler Electric WFDB09449Y0412 $371, % Total Minority - Local $371, % Non-Local Contractors / Sub-Contractors Non-local Certification Amount Percent Terrell Glass Space Alternatives WFWB49576N0612 WFDF13132N0512 $16, $2, % 1.06% Total Minority - Non-local $18, % TOTAL M/WBE PARTICIPATION This Action Participation to Date Amount Percent Amount Percent African American $ % $168, % Hispanic American $ % $219, % Asian American $ % $ % Native American $ % $ % WBE $390, % $4,664, % Total $390, % $5,053, %

53 copyright 2006 MAPSCO, Inc Mapsco45P

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55 COUNCIL CHAMBER April 25, 2012 WHEREAS, on January 27, 2010, Resolution No authorized a professional services contract with HKS, Inc. for architectural and engineering design for the Dallas Convention Center in the amount of $2,616,466; and, WHEREAS, on December 8, 2010, Resolution No authorized a construction contract with Lee Lewis Construction, Inc. for the construction of Upper Level D Meeting Rooms for the Dallas Convention Center in an amount not to exceed $12,609,000; and, WHEREAS, on March 22, 2011, Administrative Change Order No authorized Change Order No. 1 to the construction contract with Lee Lewis Construction, Inc. for accessories, graphics, plumbing and interior finish changes to the construction of the Upper Level D Meeting Rooms for the Dallas Convention Center in the amount of $21,327, increasing the contract from $12,609,000 to $12,630,327; and, WHEREAS, on June 22, 2011, Resolution No authorized Change Order No. 2 to the construction contract with Lee Lewis Construction, Inc. for structural, mechanical, electrical and audio visual changes to the construction of the Upper Level D Meeting Rooms for the Dallas Convention Center in the amount of $96,267, increasing the contract from $12,630,327 to $12,726,594; and, WHEREAS, on July 12, 2011, Administrative Change Order No authorized Change Order No. 3 to the construction contract with Lee Lewis Construction, Inc. for relocation of existing mechanical, electrical. plumbing and additional modifications to structural items of the Upper Level D Meeting Rooms for the Dallas Convention Center in the amount of $23,402, increasing the contract from $12,726,594 to $12,749,996; and, WHEREAS, on August 24, 2011, Resolution No authorized Change Order No. 4 to the construction contract with Lee Lewis Construction, Inc. for the purchase of furniture to be used in the Upper Level D Meeting Rooms and recarpeting of existing meeting rooms for the Dallas Convention Center in the amount of $1,010,387, increasing the contract from $12,749,996 to $13,760,383; and, WHEREAS, on October 10, 2011, Resolution No authorized Change Order No. 5 to the construction contract with Lee Lewis Construction, Inc. for the waterproofing, structural, mechanical, electrical, plumbing, and interior finish changes to the construction of Upper Level D Meeting Rooms at the Dallas Convention Center in the amount of $355,453, increasing the contract from $13,760,383 to $14,115,836; and,

56 COUNCIL CHAMBER April 25, 2012 WHEREAS, on January 25, 2012, Resolution No authorized Change Order No. 6 to the construction contract with Lee Lewis Construction, Inc. for the waterproofing, structural, mechanical, electrical, plumbing, fire proofing, and interior material changes to the construction of the Upper Level D Meeting Rooms at the Dallas Convention Center, in the amount of $325,669, increasing the contract from $14,115,836 to $14,441,505; and, WHEREAS, on March 28, 2012, Resolution No authorized Change Order No. 7 to the construction services contract with Lee Lewis Construction, Inc. for construction changes related to elevator, architectural items, structural items, value added interior finish modifications, owner requested items, and life safety improvements to the Upper Level D Meeting Rooms at the Dallas Convention Center in the amount of $199,630, increasing the contract from $14,441,505 to $14,641,135; and, WHEREAS, it is now necessary to authorize Change Order No. 8 to the construction services contract with Lee Lewis Construction, Inc. for the addition of show power, lighting controls, architectural changes, and life safety improvements to the Upper Level D Meeting Rooms at the Dallas Convention Center in an amount not to exceed $759,275, increasing the contract from $14,641,135 to $15,400,410. Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: Section 1. That the City Manager is hereby authorized to execute Change Order No. 8 to the construction services contract with Lee Lewis Construction, Inc. for the addition of show power, lighting controls, architectural changes, and life safety improvements to the Upper Level D Meeting Rooms at the Dallas Convention Center in an amount not to exceed $759,275, increasing the contract from $14,641,135 to $15,400,410, after it has been approved as to form by the City Attorney. Section 2. That the City Controller is hereby authorized to disburse funds in accordance with the terms and conditions of the contract from: 2009 Convention Center Revenue Bonds Fund 0568, Dept. CCT, Unit 4724, Activity CCIM Obj. 4310, Program #PBC00038, CT PBWC00038C1 Vendor #518932, in an amount not to exceed $759,275 Section 3. That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of Dallas, and it is accordingly so resolved.