Research Accounting Lesson 1: Grant and Fund Attributes

Transcription

1 Research Accountg Less 1: Fund Attributes Research Accountg Page: 1 Less 1: Fund Attributes Versi 2.0

2 Less Agenda 1.0 Inquirg basic grant mati 1.1 Usg Matenance (FRAGRNT) 2.0 Inquirg basic fund mati 2.1 Usg Research Accountg Matenance (FRMFUND) 3.0 Identifyg direct costs 3.1 Usg Indirect Cost Rate Code Matenance (FTMINDR) 3.2 Usg Indirect Cost Distributi Matenance (FTMINDD) You will review basic grant fund attributes usg course materials, job aids followg Banner 2000 s: FRAGRNT FRMFUND FTMINDR FTMINDD Research Accountg Page: 2 Less 1: Fund Attributes Agenda

3 Less Overview s are created when a fund needs cepti--date reportg. re are several reass that might have access make use it. As an example, a grant might be made a five year period, each year which could be covered by a separate fund. followg are important elements remember: 1. A grant will always cta at least e fund, possibly more than e. Multiple funds may be created because a multiple-year grant that requires each year be recorded separately. 2. A fund will always be associated e, ly e, grant. 3. Transactis are posted agast funds, not agast grants Research Accountg Page: 3 Less 1: Fund Attributes Overview

4 Less Introducti Because quiries this module are capable returng cu mulative cepti--date results (unlike or quiries that return ly fiscal year results), se procedures are valuable dividuals seekg access multiple aspects a grant/fund. Typically when permg research grant codes, would use codes found Fund Authorizati issued by Spsored Programs Admistrati. (See Appendix a copy) In previous class learned followg: How navigate through FMS How perm quiries fancial mati FOAPAL structure hierarchy Research Accountg Page: 4 Less 1: Fund Attributes Introducti

5 WAYNE STATE UNIVERSITY /Fund Authorizati No Spsored Programs Admstrati Fund Code ESTABLISH AMEND TRANSMIT TERMINATE DATE FOAPAL STRING X 08/30/98 INDEX FUND ORG. CODE PROGRAM F112 06CE71 11 DONOR PERIOD OF PERFORMANCE FMS GRANT CODE - Natial Institute Health 8/1/98 6/30/99 2F11 AGENCY GRANT OR CONTRACT NUMBER Code TITLE T32 AA INDEX FUND ORG. CODE PROGRAM FMS GRANT CODE Research Trag Prenatal Alcohol Studies F111 06CE F11 PRINCIPAL INVESTIGATOR Dr. Ernest Abel SCHOOL/COLLEGE RESPONSIBLE FOR FINANCIAL ADMINISTRATION Dr. Abel Dean School Medice or his authorized representative FINANCIAL INFORMATION PRIOR FOAPAL STRING PRIOR For For purposes purposes this this class, class, we re we re ly ly ccerned ccerned with with Fund Fund Code Code Code. Code. AMOUNT OF GRANT, CONTRACT OR GIFT $ 29, INDIRECT COST $2, (8% Modified Total Direct Costs) UNIVERSITY'S SHARE Blank AMOUNT REC'D RECEIPT NUMBER DATE REC'D COEUS EXECUTION DATE AMOUNT August 28, 1998 $29,641 ATTACHMENTS EXECUTED COPY GRANT COPY OF COST SHARING BUDGET OF CONTRACT DOCUMENT PROPOSAL CERTIFICATE x OTHER ATTACHMENTS SPECIAL CONDITIONS OR REMARKS: A/A issued establish this account. Research Accountg Page: 5 x CHARGE PLATE YES NO X Less 1: Fund Attributes

6 Review: FMS Navigati Review Acti Defiti Keystroke Toolbar Ic Next/Block Populates next block mati based data entered current block. Ctrol + Page Down Menu path: Block n Next Use Next/Block If Inquiry m has a solid le across it. Enter quiry mode Forces current m quiry mode. Typically used perm quiries ms that are NOT designed quiry. F7 key No ic Use F7 if m does not have a solid le across it. Execute an quiry Executes an quiry that was permed usg F7 key F8 key No ic Research Accountg Page: 6 Less 1: Fund Attributes Review

7 Review: FMS Navigati Review (ct.) Acti Defiti Keystroke Toolbar Ic Wildcard Used combati with partial data when permg quiries. Example: Permg an quiry usg Nat% would return all values with letters Nat cluded m. % No ic Rollback Select Allows user return previous acti/screen. Selects highlighted record. No keystroke No keystroke Exit Exits current m. Ctrol + q Research Accountg Page: 7 Less 1: Fund Attributes Review

8 Intentially Blank Research Accountg Page: 8

9 Topic 1.0 Inquirg On Basic Inmati You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will quire quire a a specific specific grant grant identify identify followg: followg: Who Who grant grant is is from from name name Prcipal Prcipal Investigar Investigar cost cost sharg sharg code code This pic will demstrate how quire basic grant mati FMS. Let s assume that need locate reportg mati about a grant from Institute Health. You could use Matenance m (FRAGRNT). What will learn this pic: 1.1. Inquire basic grant mati usg Matenance (FRAGRNT) Items needed complete this pic: Onle FMS : Matenance (FRAGRNT) code Research Accountg Page: 9 Less 1: Fund Attributes Topic 1

10 1.1.1 Example: FRAGRNT Matenance Matenance (FRAGRNT) (FRAGRNT) is is commly commly used used quire quire basic basic grant grant attributes attributes (I.e. (I.e. PI, PI, agency, agency, grant grant periods) periods) Required Required Fields/Actis: Fields/Actis: grant grant code code Research Accountg Page: 10 Less 1: Fund Attributes Topic 1

11 1.1.2 Procedure: FRAGRNT 2 PROCEDURE: PROCEDURE: FRAGRNT FRAGRNT Go Go FRAGRNT FRAGRNT 1) 1) Enter Enter grant grant code code field field 2) 2) Select Select Block, Block, n n Next Next 1 NOTE: NOTE: When When permg permg quiries quiries FMS, FMS, most most ms ms are are case case sensitive sensitive (I.e. (I.e. Natial Natial Institutes Institutes Health). Health). Research Accountg Page: 11 Less 1: Fund Attributes Topic 1

12 1.1.3 Step-by-Step: FRAGRNT Go FRAGRNT Step: Actis: 1) Enter grant code Field Type grant code 210X 2) Select Block, n Next Click Block from Pull down menu n Next Research Accountg Page: 12 Less 1: Fund Attributes Topic 1

13 1.1.4 Results: FRAGRNT Block/next Block/next populates populates fields fields with with followg followg grant grant mati: mati: a. a. Organizati Organizati Code Code b. b. g g Agency Agency Name Name Agency Agency Code Code c. c. name name ID ID Prcipal Prcipal Investigar Investigar d. d. Project Project Period Period e. e. CFDA CFDA (I.e. (I.e. this this grant grant is is federally federally funded) funded) f. f. Category Category Code Code Category codes dicate costsharg status grant/fund: M= Mary; must report cost sharg an agency b c a d f V= Voluntary; no external reportg cost sharg e B= Blank; no cost sharg no cost sharg reportg. Research Accountg Page: 13 Less 1: Fund Attributes Topic 1

14 Intentially Blank Research Accountg Page: 14

15 Topic 2.0 Inquirg On Basic Fund Inmati You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will determe determe followg: followg: period period which which mey mey can can be be spent spent agast agast fund fund Indirect Indirect Cost Cost Rate Rate code code Indirect Indirect Cost Cost Distribute Distribute Code Code Research Accountg Page: 15 This pic will demstrate how quire basic fund mati FMS. Let s assume that need identify time period PI can spend mey from a fund. This is defed as Budget Period can use Research Accountg Matenance (FRMFUND) determe period available. Note that fund codes are generated from grant codes, i.e.: A grant havg grant code 210X could have followg funds: One FUND code could be: 210X1 Anor FUND code could be 210X2 What will learn this pic: 2.1 Inquire direct cost attributes usg Research Accountg Fund Matenance (FRMFUND) Items needed complete this pic: Onle FMS : Research Accountg Fund Matenance (FRMFUND) Fund code Less 1: Fund Attributes Topic 2

16 2.1.1 Example: FRMFUND Comm Comm uses uses Research Research Accountg Accountg Matenance Matenance (FRMFUND) (FRMFUND) Inquire Inquire direct direct cost cost attributes attributes Inquire Inquire lk lk between between FRMFUND, FRMFUND, FTMINDR, FTMINDR, FTMINDD FTMINDD Budget Budget Period, Period, or or period period fund s fund s budget budget Required Required Fields/Actis: Fields/Actis: Fund Fund fund fund code code Research Accountg Page: 16 Less 1: Fund Attributes Topic 2

17 2.1.2 Procedure: FRMFUND PROCEDURE: PROCEDURE: FRMFUND FRMFUND Go Go FRMFUND FRMFUND 1) 1) Press Press F7 F7 key key enter enter query query mode mode 2) 2) Enter Enter fund fund code code Fund Fund field field 3) 3) Press Press F8 F8 key key execute execute query query 2 Research Accountg Page: 17 Less 1: Fund Attributes Topic 2

18 2.1.3 Step-by-Step: FRMFUND Step: Actis: Go FRMFUND 1) Press F7 key enter query mode 2) Enter fund code Fund Field Press F7 key Type fund code 210X2 3) Press F8 key execute query Press F8 key HINT: If ly know grant code, Fund field enter Code followed by wildcard symbol (%) n execute query. Research Accountg Page: 18 Less 1: Fund Attributes Topic 2

19 2.1.4 Results: FRMFUND Notice Notice query query returns returns followg followg mati mati about about fund: fund: a. a. Budget Budget period period (i.e. (i.e. fund fund period period durg durg which which spendg spendg is is allowed) allowed) b. b. Indirect Indirect Cost Cost Rate Rate Codes Codes (se (se codes codes correspd correspd codes codes found found FTMINDR) FTMINDR) c. c. Indirect Indirect Cost Cost Distribute Distribute Code Code (se (se codes codes correspd correspd codes codes found found FTMINDD) FTMINDD) b a c Note: Note: s s FTMINDR FTMINDR FTMINDD FTMINDD will will be be used used shortly. shortly. Research Accountg Page: 19 Less 1: Fund Attributes Topic 2

20 Intentially Blank Research Accountg Page: 20

21 Topic 3.0 Identifyg Indirect Costs You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will determe determe followg: followg: rate rate direct direct costs costs which which university university can can recover recover highest highest amount amount university university can can recover recover distributi distributi direct direct costs costs This pic will demstrate how identify direct cost codes associated with a fund usg FMS ms. Usg Indirect Cost Rate Code Matena nce (FTMINDR) Indirect Cost Distributi Matenance (FTMINDD), can quire a fund s direct cost codes. What will learn this pic: 3.1 Inquire direct cost codes usg Indirect Cost Rate Code Matenance (FTMINDR). 3.2 Inquire direct cost codes usg Indirect Cost Distributi Matenance (FTMINDD). Items needed complete this pic: Onle FMS : Indirect Cost Rate Code Matenance (FTMINDR) Onle FMS : Indirect Cost Distributi Matenance (FTMINDD) Fund code Research Accountg Page: 21 Less 1: Fund Attributes Topic 3

22 3.1.1 Example: FTMINDR Comm Comm uses uses Indirect Indirect Cost Cost Rate Rate Code Code Matenance Matenance (FTMINDR): (FTMINDR): Inquire Inquire fund s fund s direct direct cost cost rate rate Inquire Inquire fund s fund s direct direct cost cost maximum maximum amount amount Required Required Fields/Actis: Fields/Actis: Indirect Indirect Cost Cost Rate Rate Code Code field field Indirect Indirect Cost Cost Rate Rate Code Code two two data data fields fields will will be be most most terested terested are are Rate Rate Maximum Maximum Amount Amount fields. fields. Research Accountg Page: 22 Less 1: Fund Attributes Topic 3

23 3.1.2 Procedure: FTMINDR 2 PROCEDURE: PROCEDURE: FTMINDR FTMINDR Go Go FTMINDR FTMINDR 1 1) 1) Type Type a a fund fund code code be be queried queried Indirect Indirect Cost Cost Rate Rate Code Code field. field. 2) 2) Select Select Block, Block, n n Next Next NOTE: NOTE: Indirect Indirect Cost Cost Rate Rate Code Code will will always always be be fund fund code code itself. itself. Research Accountg Page: 23 Less 1: Fund Attributes Topic 3

24 3.1.3 Step-by-Step: FTMINDR Go FTMINDR Step: Actis: 1) Enter a fund code be queried Indirect Cost Rate Code field. Enter a fund code 210X2 be queried Indirect Cost Rate Code field. 2) Select Block, n Next Click Block from Pull down menu n Next Research Accountg Page: 24 Less 1: Fund Attributes Topic 3

25 3.1.4 Results: FTMINDR two two data data fields fields will will be be most most terested terested are are Rate Rate Maximum Maximum Amount Amount fields. fields. a. a. figure figure Rate Rate field field represents represents percentage percentage grant grant direct direct costs costs which which University University can can recover recover this this case, case, 24.5% 24.5% b. b. figure figure Maximum Maximum Amount Amount field field represents represents highest highest amount amount which which University University can can recover. recover. a b NOTE: NOTE: For For stances stances when when see see two two records, records, botm botm record record is is most most current. current. Research Accountg Page: 25 Less 1: Fund Attributes Topic 3

26 3.2.1 Example: FTMINDD A A comm comm use use Indirect Indirect Cost Cost Distributi Distributi Matenance Matenance is is quire quire percentages percentages direct direct costs costs distributed distributed funds funds which which y y are are distributed distributed.. Required Required Fields/Actis: Fields/Actis: Indirect Indirect Cost Cost Distributi Distributi Code Code field field Indirect Indirect Cost Cost Distributi Distributi Code Code Research Accountg Page: 26 Less 1: Fund Attributes Topic 3

27 3.2.2 Procedure: FTMINDD 2 PROCEDURE: PROCEDURE: FTMINDD FTMINDD Go Go FTMINDD FTMINDD 1 1) 1) Type Type an an Indirect Indirect Cost Cost Distributi Distributi code code be be queried queried I/C I/C Distributi Distributi Code Code field. field. 2) 2) Select Select Block, Block, n n Next Next NOTE: NOTE: Indirect Indirect Cost Cost Distributi Distributi Code Code will will always always be be fund fund code code itself. itself. Research Accountg Page: 27 Less 1: Fund Attributes Topic 3

28 3.2.3 Step-by-Step: FTMINDD Go FTMINDD Step: Actis: 1) Enter Indirect Cost Distributi code be queried I/C Distributi Code field. Type Indirect Cost Distributi Code 210X2 be queried I/C Distributi Code field. 2) Select Block, n Next Click Block from Pull down menu n Next Research Accountg Page: 28 Less 1: Fund Attributes Topic 3

29 3.2.4 Results: FTMINDD When When Distributi Distributi Inmati Inmati wdow wdow opens, opens, will will have have access access mati mati ccerng ccerng percentage percentage IDC IDC earned earned that that have have been been distributed distributed Indirect Indirect Cost Cost Return Return FOAPALs. FOAPALs. uppermost uppermost row, row, , , dicates dicates that that 10% 10% posted posted direct direct costs costs earned earned have have been been distributed distributed FOAPAL: FOAPAL: K1 09K Research Accountg Page: 29 Less 1: Fund Attributes Topic 3

30 Less Exercise 1: Basic Inmati For grant 212B determe followg: a) Who grant is from ( grantg agency) b) Name Prcipal Investigar c) cost sharg status Research Accountg Page: 30 Less 1: Fund Attributes Exercise 1

31 Less Exercise 1 Review: Basic Inmati Usg Usg Matenance Matenance (FRAGRNT), (FRAGRNT), r r query query mati mati grant grant 212B 212B should should return return followg: followg: a) a) grantg grantg agency agency (Agency): (Agency): Natial Natial Science Science Foundati Foundati b) b) Prcipal Prcipal Investigar Investigar (PI (PI ID): ID): Sean Sean Feng Feng Wu Wu c) c) Cost Cost sharg sharg status status (Category): (Category): Mary Mary cost cost sharg sharg a b c Research Accountg Page: 31 Less 1: Fund Attributes Exercise 1

32 Less Exercise 2: Basic Fund Inmati For fund 212B1 determe followg: a) period which mey can be spent agast fund b) direct cost rate code c) direct cost distribute code Research Accountg Page: 32 Less 1: Fund Attributes Exercise 2

33 Less Exercise 2 Review: Basic Fund Inmati Usg Usg Research Research Accountg Accountg Fund Fund Matenance Matenance (FRMFUND) (FRMFUND) r r query query mati mati fund fund 212B1 212B1 should should return return followg: followg: a) a) period period which which mey mey can can be be spent spent agast agast fund(budget fund(budget Period): Period): JUN-1998 JUN MAY MAY-2001 b) b) direct direct cost cost rate rate code: code: 212B1 212B1 c) c) direct direct cost cost distribute distribute code: code: 212B1 212B1 a b c Research Accountg Page: 33 Less 1: Fund Attributes Exercise 2

34 Less Exercise 3: Identifyg Indirect Costs For fund 212B1 determe followg: a) current rate direct costs which university can recover b) current highest amount university can recover c) distributi direct cost by account code Research Accountg Page: 34 Less 1: Fund Attributes Exercise 3

35 Less Exercise 3 Review: Identifyg Indirect Costs Usg Usg Indirect Indirect Cost Cost Rate Rate Code Code Matenance Matenance (FTMINDR) (FTMINDR) r r query query mati mati fund fund 212B1 212B1 should should return return followg: followg: a) a) current current rate rate direct direct costs costs which which university university can can recover recover (Rate): (Rate): b) b) current current amount amount university university can can recover recover (Maximum (Maximum Amount): $37, Amount): $37, a b Research Accountg Page: 35 Less 1: Fund Attributes Exercise 3

36 Less Exercise 3 Review: Identifyg Indirect Costs Usg Usg Indirect Indirect Cost Cost Distributi Distributi Matenance Matenance (FTMINDD) (FTMINDD) r r query query mati mati fund fund 212B1 212B1 should should return return followg: followg: c) c) distributi distributi direct direct cost cost by by account account code code (See (See picture) picture) Research Accountg Page: 36 Less 1: Fund Attributes Exercise 3

37 Less 1 Summary Matenance (FRAGRNT) Uses Commly used quire basic grant attributes (I.e. PI, agency, grant periods) Research Accountg Fund Matenance (FRMFUND) Indirect Cost Rate Code Matenance (FTMINDR) Indirect Cost Distributi Matenance (FTMINDD) Inquire direct cost attributes Inquire lk between FRMFUND, FTMINDR, FTMINDD Budget Period, or period fund s budget Inquire fund s direct cost rate Inquire fund s direct cost maximum amount Commly used quire percentages direct costs distributed funds which y are distributed. Research Accountg Page: 37 Less 1: Fund Attributes Summary

38 Less 1 Review Questis: Test Your Knowledge 1. What does Category Code FMS mean? 2. What do followg Category Codes mean? M: V: B: 3. Which m would use identify when mey can be spent agast a fund (period fund) a) FRAGRNT b) FRMFUND c) FTMINDR d) FTMINDD 4. Assume know Code, which m could use identify Organizati Code name Prcipal Investigar? a) FRAGRNT b) FRMFUND c) FTMINDR d) FTMINDD 5. True or False. A can be have e or more funds. a) True b) False 6. Which keystrokes/actis can use execute a query FMS after permg an quiry usg F7? a) Ctrl + PageDown b) F7 c) F8 d) Block/Next Research Accountg Page: 38 Less 1: Fund Attributes Review

39 Less 1 Review Questis : Test Your Knowledge (ct.) 7. Which keystroke/symbol can use as a wildcard perm an quiry usg a partial name/number? a) # b) % c) F7 d) Enter 8. Match followg m names with ir respective acrym: Indirect Cost Distributi Matenance Indirect Cost Rate Code Matenance Research Accountg Fund Matenance Matenance a) FRAGRNT b) FRMFUND c) FTMINDR d) FTMINDD Research Accountg Page: 39 Less 1: Fund Attributes Review

40 End Less1: Fund Attributes Ctue Less 2: Code Inquiries

41 Research Accountg Less 2: Code Inquiries Research Accountg Page: 41 Less 2: Code Inquiries Versi 2.0

42 Less Agenda 1.0 Inquirg grant mati usg g Agency Name or Organizati Name 1.1 Usg Code Inquiry (FRIGRNT) 1.2 Usg Organizati Inquiry (FRIORGH) 1.3 Usg FRIORGH Organizati Code Validati (FTVORGN) search grant codes by organizati name 2.0 Inquirg grant mati by usg Prcipal Investigar Inmati 2.1 Usg Persnel Inquiry (FRIPSTG) 2.2 Use Entity Name/ID Search (FTIIDEN) search ID Number a Prcipal Investigar. 3.0 Inquirg FOAPAL mati usg Account Index Code Matenance You will search grant (FTMACCI). codes usg grantg agency name, organizati name, Prcipal Investigar mati. Research Accountg Page: 42 Less 2: Code Inquiries Agenda

43 Less Overview Bee can access any detail grant/fund mati, sho uld have a grant code. If d t know grant code, it can be found by searchg a wide variety attributes related grant. This less cludes situatis when may not have Fund Authorizati must perm queries determe gra nt code. You will be usg functi Direct Access many times throughout this less as well as navigati techniques similar web navigati (I.e. use hyperlks). Research Accountg Page: 43 Less 2: Code Inquiries Overview

44 Less Introducti ms ll use fd grant code this less are: Code Inquiry (FRIGRNT) Organizati Inquiry (FRIORGH) Prcipal Investigar Inquiry (FRIPSTG) Account Index Code Matenance (FTMACCI). In previous less learned followg: How quire basic grant mati How quire basic fund mati How identify direct costs Research Accountg Page: 44 Less 2: Code Inquiries Introducti

45 Topic 1.0 Inquirg On Inmati by Name or Organizati This pic will demstrate how quire grant/fun mati usg organizati data. For example let s assume need locate g rant mati ly know grantg agency s name is Natial Institutes Health. You can use Code Inquiry ( FRIGRNT) You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will search search grant grant codes codes given given followg followg data: data: g g Agency Agency Name Name Respsible Respsible organizati organizati Prcipal Prcipal Investigar Investigar locate grant mati related Natial Institutes Health. What will learn this pic: 1.1 Usg Code Inquiry (FRIGRNT) search grant codes by grantg agency name. 1.2 Usg Organizati Inquiry (FRIORGH) sear ch grant codes by organizati code. 1.3 Usg FRIORGH Organizati Code Validati (FTV ORGN) search grant codes by organizati name. Research Accountg Page: 45 Items needed complete this pic: Onle FMS : Code Inquiry (FRIGRNT) Onle FMS : Organizati Inquiry (FRIORGH) Onle FMS : Organizati Code Validati (FTVORGN) g agency name Organizati name Less 2: Code Inquiries Topic 1

46 1.1.1 Example: FRIGRNT Code Code Inquiry Inquiry (FRIGRNT) (FRIGRNT) is is commly commly used used quire quire grant grant code code by by various various attributes, attributes, i.e. i.e. Prcipal Prcipal Investigar Investigar Name Name ID, ID, g g Agency, Agency, Title. Title. Required Required Fields/Actis: Fields/Actis: All All fields fields are are searchable searchable (except (except Curr, Curr, Cum, Cum, Max) Max) NOTE: NOTE: When When permg permg quiries quiries FMS, FMS, most most ms ms are are case case sensitive sensitive (I.e. (I.e. Natial Natial Institutes Institutes Health). Health). Research Accountg Page: 46 Less 2: Code Inquiries Topic 1

47 1.1.2 Procedure: FRIGRNT NOTE: NOTE: This This m m is is case-sensitive. case-sensitive. PROCEDURE: PROCEDURE: FRIGRNT FRIGRNT Go Go FRIGRNT FRIGRNT 1) 1) Enter Enter data data any any field. field. 2) 2) Press Press F8 F8 key key execute execute query. query. If If d t d t know know entire entire name, name, can can use use partial partial search search criteria criteria by by cludg cludg wildcard wildcard symbol symbol (%) (%) at at end end partial partial search search criteria. criteria. For For example example typg typg Computer Computer Science% Science% would would return return all all records records that that field field that that have have text text Natial Natial Institutes Institutes it. it. Research Accountg Page: 47 Less 2: Code Inquiries Topic 1

48 1.1.3 Step-by-Step: FRIGRNT Go FRIGRNT Step: Actis: 1) Enter agency name Agency field. Type Computer Science% Agency field. 1) Press F8 key execute query. Press F8 key execute query. Research Accountg Page: 48 Less 2: Code Inquiries Topic 1

49 1.1.4 Results: FRIGRNT Notice Notice Prcipal Prcipal Investigar Investigar Sepe Sepe (a) (a) is is associated associated with with Code Code Respsible Respsible Organizati Organizati is is Computer Computer Science Science Admistrati. Admistrati. (b) (b) a NOTE: NOTE: This This m m is is casesensitive. casesensitive. b Research Accountg Page: 49 Less 2: Code Inquiries Topic 1

50 1.2.1 Example: FRIORGH Organizati Organizati Inquiry Inquiry (FRIORGH) (FRIORGH) is is commly commly used used quire quire grant grant code code by by Organizati Organizati Code. Code. Required Required Fields/Actis: Fields/Actis: Organizati Organizati Code Code or or Name Name Research Accountg Page: 50 Less 2: Code Inquiries Topic 1

51 1.2.2 Procedure: FRIORGH PROCEDURE: PROCEDURE: FRIGRNT FRIGRNT Go Go FRIORGH FRIORGH 1) 1) Enter Enter Chart Chart Accounts Accounts code code Chart Chart Accounts Accounts field field if if not not populated populated (should (should be be W ) W ) 2) 2) Enter Enter Organizati Organizati Code Code Organizati Organizati field. field. 3) 3) Select Select Block, Block, n n Next Next If If d t d t know know! organizati organizati code code can can double-click double-click Organizati Organizati field. field. This This will will open open Organizati Organizati Code Code Validati Validati (FTVORGN). (FTVORGN). On On next next page page is is procedure procedure searchg searchg FTVORGN. FTVORGN. Research Accountg Page: 51 Less 2: Code Inquiries Topic 1

52 1.2.3 Step-by-Step: FRIORGH Go FRIORGH Step: Actis: 1) Enter Chart Accounts code Chart Accounts field if not populated (should be W ). 2) Enter organizati code Organizati field. Type Chart Accounts code Chart Accounts field if it is not populated already. Type organizati code 12K1 Organizati field. 3) Select Block, n Next Click Block from Pull down menu n Next Research Accountg Page: 52 Less 2: Code Inquiries Topic 1

53 1.2.4 Results: FRIORGH Notice Notice remag remag data data fields fields will will populate populate with with data data all all grants grants made made Reproductive Reproductive Toxicology Toxicology Adm. Adm. Notice Notice grant grant code code far far left left column. column. Notice Notice can can also also use use this this data data here here populate populate Matenance Matenance (FRAGRNT) (FRAGRNT) by by selectg selectg a a grant grant clickg clickg Inmati Inmati hyperlk. hyperlk. Research Accountg Page: 53 Less 2: Code Inquiries Topic 1

54 1.3.1 Example: FRIORGH & FTVORGN Organizati Organizati Code Code Validati Validati (FTVORGN) (FTVORGN) is is commly commly used used quire quire FMS FMS organizati organizati codes. codes. You You can can lk lk FTVORGN FTVORGN from from FRIORGH FRIORGH determe determe Organizati Organizati Code. Code. Required Required Fields/Actis: Fields/Actis: Title Title field field NOTE: NOTE: This This m m is is casesensitive. casesensitive. Research Accountg Page: 54 Less 2: Code Inquiries Topic 1

55 1.3.2 Procedure: FRIORGH & FTVORGN 4 PROCEDURE: PROCEDURE: FRIORGH FRIORGH & & FTVORGN FTVORGN Go Go FRIORGH FRIORGH 1) 1) Enter Enter Chart Chart Accounts Accounts code code Chart Chart Accounts Accounts field field if if not not populated populated (should (should be be W ). W ). 2) 2) Double-click Double-click Organizati Organizati field field go go FTVORGN. FTVORGN. 3) 3) Press Press F7 F7 key key enter enter query query mode. mode. 4) 4) Enter Enter name name organizati organizati Title Title field. field. 5) 5) Press Press F8 F8 key key execute execute query. query. 6) 6) Select Select title title organizati organizati select select return return FRIORGH FRIORGH 7) 7) Select Select Block, Block, n n Next Next Research Accountg Page: 55 Less 2: Code Inquiries Topic 1

56 1.3.3 Step-by-Step: FRIORGH & FTVORGN Go FRIORGH Step: Enter Chart Accounts code Chart Accounts field if not populated (should be W ). Actis: Type Chart Accounts code Chart Accounts field if not populated (should be W ). Double-click Organizati field go FTVORGN. Double-click side Organizati field Press F7 key enter query mode. Press F7 key Enter name organizati Title field. Type partial organizati name wildcard Computer Science% Title field. Press F8 key execute query. Select record return FRIORGH Press F8 key Select Computer Science Admistrati record Select Block, n Next Click Block from Pull down menu n Next Research Accountg Page: 56 Less 2: Code Inquiries Topic 1

57 1.3.4 Results: FRIORGH & FTVORGN Notice Notice remag remag data data fields fields will will populate populate with with data data all all organizati organizati names names with with text text Computer Computer Science Science m m with with ir ir Organizati Organizati Code Code next next m. m.! NOTE: NOTE: You You can can ly ly query query records records marked marked with with a a Y Y Data Data Entry Entry column column may may be be queried. queried. Those Those records records marked marked N, N, do do not not have have data data that that can can be be queried. queried. Research Accountg Page: 57 Less 2: Code Inquiries Topic 1

58 1.3.4 Results: FRIORGH & FTVORGN (ct.) Notice Notice remag remag data data fields fields will will populate populate with with data data all all grants grants made made Reproductive Reproductive Toxicology Toxicology Adm. Adm. Notice Notice grant grant code code far far left left column. column. Notice Notice can can also also use use this this data data here here populate populate Matenance Matenance (FRAGRNT) (FRAGRNT) by by selectg selectg a a grant grant clickg clickg Inmati Inmati hyperlk. hyperlk. Research Accountg Page: 58

59 Topic 2.0 Inquirg On Inmati Usg Prcipal Investigar Inmati You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will identify identify grant grant codes codes associated associated with with a a Prcipal Prcipal Investigar Investigar This pic will demstrate how quire grant mati FMS usg Prcipal Investigar name or identificati number. Lets assume ly know Prcipal Investigars (PI) name or code. You could use Persnel Inquiry (FRIPSTG) cjuncti with Entity Name/ID (FTIIDEN) search all grants associated with PI name or ID. What will learn this pic: 2.1. Use Persnel Inquiry (FRIPSTG) search fo r grant codes by Prcipal Investigar. 2.2 Use Entity Name/ID Search (FTIIDEN) search ID Number a Prcipal Investigar. Items needed complete this pic: Onle FMS : Persnel Inquiry (FRIPSTG) Onle FMS : Entity Name/ID Search (FTIIDEN) Prcipal Investigar ID Number name Research Accountg Page: 59 Less 2: Code Inquiries Topic 2

60 2.1.1 Example: FRIPSTG Persnel Persnel Inquiry Inquiry (FRIPSTG) (FRIPSTG) is is commly commly used used quire quire grant grant code code by by Prcipal Prcipal Investigar. Investigar. Required Required Fields/Actis: Fields/Actis: Persnel Persnel ID ID field field Research Accountg Page: 60 Less 2: Code Inquiries Topic 2

61 2.1.2 Procedure: FRIPSTG 2 PROCEDURE: PROCEDURE: FRIPSTG FRIPSTG Go Go FRIPSTG FRIPSTG 1 1) 1) Enter Enter ID ID number number Prcipal Prcipal Investigar. Investigar. 2) 2) Select Select Next, Next, n n Block. Block. If If d t d t know know ID ID number number Prcipal Prcipal Investigar, Investigar, can can click click flashlight flashlight ic ic open open Entity/ID Entity/ID Search Search (FTIIDEN). (FTIIDEN). From From FTIIDEN FTIIDEN can can search search based based PI PI name. name. Research Accountg Page: 61 Less 2: Code Inquiries Topic 2

62 2.1.3 Step-by-Step: FRIPSTG Go FRIPSTG Step: Actis: 1) Enter ID number Prcipal Investigar Prcipal ID field. Enter ID number Prcipal Investigar Prcipal ID field. 1) Select Next, n Block. Click Block from Pull down menu n Next Research Accountg Page: 62 Less 2: Code Inquiries Topic 2

63 2.1.4 Results: FRIPSTG Notice Notice data data all all grants grants Satyendra Satyendra P P Sepe Sepe is is PI PI will will appear appear remag remag data data fields. fields. codes codes will will be be leftmost leftmost column. column. NOTE: NOTE: You You can can use use this this data data lk lk Matenance Matenance (FRAGRNT) (FRAGRNT) by by selectg selectg a a record record n n clickg clickg Inmati Inmati hyperlk. hyperlk. You You can can also also lk lk Incepti Incepti Date Date (FRIGITD) (FRIGITD) by by selectg selectg a a record record n n clickg clickg Ledger Ledger Inmati Inmati hyperlk. hyperlk. Research Accountg Page: 63 Less 2: Code Inquiries Topic 2

64 2.2.1 Example: FRIPSTG & FTIIDEN Entity/ID Entity/ID Search Search (FTIIDEN) (FTIIDEN) can can be be opened opened from from with with FRIPSTG FRIPSTG is is commly commly used used search search persnel persnel by by name name or or partial partial name. name. Here Here will will use use it it search search by by Prcipal Prcipal Investigar. Investigar. Required Required Fields/Actis: Fields/Actis: All All fields fields are are searchable. searchable. NOTE: NOTE:! A A record record where where column column Ch,is Ch,is blank blank is is csidered csidered most most current current record. record. Research Accountg Page: 64 Less 2: Code Inquiries Topic 2

65 2.2.2 Procedure: FRIPSTG & FTIIDEN PROCEDURE: PROCEDURE: FRIPSTG FRIPSTG & & FTIIDEN FTIIDEN Go Go FRIPSTG FRIPSTG 1) 1) Click Click flashlight flashlight ic ic FRIPSTG. FRIPSTG. 2) 2) Enter Enter data data would would like like search search FTIIDEN. FTIIDEN. 3) 3) Press Press F8 F8 key key execute execute query. query. 4) 4) Select Select record record by by clickg clickg Select Select ic. ic. 5) 5) Select Select Next, Next, n n Block. Block. Research Accountg Page: 65 Less 2: Code Inquiries Topic 2

66 2.2.3 Step-by-Step: FRIPSTG & FTIIDEN Go FRIPSTG Step: Click flashlight ic FRIPSTG. Click flashlight ic. Actis: Enter data would like search. Enter partial last name clude wildcard symbol: Sepe% Last Name field. Press F8 key execute query Select record by clickg record n clickg Select ic. Press F8 key Select record Satyendra Sepe Select Next, n Block. Click Block from Pull down menu n Next Research Accountg Page: 66 Less 2: Code Inquiries Topic 2

67 2.2.4 Results: FTIIDEN Notice Notice all all Persnel Persnel with with text text Sepe Sepe ir ir last last name name are are returned returned by by query. query. ID ID Number, Number, Last Last Name, Name, First First Name, Name, Middle Middle Initial Initial are are returned. returned. Research Accountg Page: 67 Less 2: Code Inquiries Topic 2

68 Intentially Blank Research Accountg Page: 68

69 Topic 3.0 Inquirg On FOAPAL Strgs You ll You ll look look at at each each step step procedure procedure separately, separately, n n usg usg grant grant code code will will identify identify FOAPAL FOAPAL strg strg associated associated with with a a particular particular fund. fund. This pic will demstrate how quire FOAPAL stgs FMS usg grant code. Lets assume need identify all funds FOAPALS associated with grant 2F11. You can use Account Index Code Matenance (FTMACCI quire lk between dex fund, organizati program codes (FOAPAL). What will learn this pic: 3.1. Use Account Index Code Matenance (FTMACCI) id entify FOAPAL strg a particular fund. Items needed complete this pic: Onle FMS : Account Index Code Matenance (FTMACCI) code Research Accountg Page: 69 Less 2: Code Inquiries Topic 3

70 3.1.1 Example: FTMACCI Account Account Index Index Code Code Matenance Matenance (FTMACCI) (FTMACCI) is is commly commly used used quire quire lk lk between between dex dex fund, fund, organizati, organizati, program program codes. codes. Required Required Fields/Actis: Fields/Actis: All All fields fields are are searchable. searchable. Research Accountg Page: 70 Less 2: Code Inquiries Topic 3

71 3.1.2 Procedure: FTMACCI PROCEDURE: PROCEDURE: FTMACCI FTMACCI Go Go FTMACCI FTMACCI 1) 1) Press Press F7 F7 key key enter enter query query mode. mode. 2) 2) Type Type grant grant code code Fund Fund field field put put wildcard wildcard symbol symbol (%) (%) at at end end grant grant code code display display all all funds funds associated associated with with grant grant.. 3) 3) Press Press F8 F8 key key execute execute query. query. 2 Research Accountg Page: 71 Less 2: Code Inquiries Topic 3

72 3.1.3 Step-by-Step: FTMACCI Step: Actis: Go FTMACCI 1) Press F7 key enter query mode. Press F7 key enter query mode. 2) Type grant code Fund field put wildcard symbol (%) at end grant code display all funds associated with grant. Type grant code 2F11 Fund field put wildcard symbol (%) at end grant code display all funds associated with grant (i.e. 2F11% ). 3) Press F8 execute query. Press F8 key execute query. HINT: HINT: Recall Recall from from Less Less One, One, numberg numberg cventis cventis a a fund: fund: A A grant grant havg havg grant grant code code 2F11 2F11 could could have have followg followg funds: funds: One One FUND FUND code code could could be: be: 2F111 2F111 Anor Anor FUND FUND code code could could be be 2F112. 2F112. Research Accountg Page: 72 Less 2: Code Inquiries Topic 3

73 3.1.4 Results: FTMACCI This This query query now now displays displays funds funds FOAPAL FOAPAL strgs strgs associated associated with with that that Code. Code. Note: Note: You You may may need need use use scroll scroll bar bar view view all all dices. dices. Research Accountg Page: 73 Less 2: Code Inquiries Topic 3

74 Less Exercise 1: Usg FRIGRNT & FRIORGH Search a grant code issued by Natial Science Foundatio n Mechanical Engg Admistrati that is assigned a Prcipal Investigar with last name Wu. (Note, Some organizatis use abbreviated titles) Identify grants issued Mechanical Engeerg Admistrati. Research Accountg Page: 74 Less 2: Code Inquiries Exercise 1

75 Less Exercise 1 Review: Usg FRIGRNT & FRIORGH difference difference between between Code Code Inquiry Inquiry (FRIGRNT) (FRIGRNT) is is searchable searchable many many fields fields while while Organizati Organizati Inquiry Inquiry (FRIORGH) (FRIORGH) is is searchable searchable by by Organizati Organizati mati. mati. Usg Usg Code Code Inquiry Inquiry (FRIGRNT), (FRIGRNT), r r query query grant grant code code should should return return grant grant code code 212B. 212B. Research Accountg Page: 75 Less 2: Code Inquiries Exercise 1

76 Less Exercise 1 Review: Usg FRIGRNT & FRIORGH Usg Usg Organizati Organizati Inquiry Inquiry (FRIORGH), (FRIORGH), r r query query grant grant codes codes assigned assigned Mechanical Mechanical Engeerg Engeerg Admistrati Admistrati should should return return followg: followg: (see (see picture). picture). Research Accountg Page: 76 Less 2: Code Inquiries Exercise 1

77 Less Exercise 2: Identifyg Fund Codes And FOAPAL Strgs Identify grant codes associated with Prcipal Investiga r Sean Wu Identify FOAPAL strg associated with grant 212B. Research Accountg Page: 77 Less 2: Code Inquiries Exercise 2

78 Less Exercise 2 Review: Identifyg Fund Codes And FOAPAL Strgs Usg Usg Persnel Persnel Inquiry Inquiry (FRIPSTG), (FRIPSTG), r r query query Prcipal Prcipal Investigar Investigar Sean Sean Wu Wu should should return return followg: followg: (see (see picture). picture). Research Accountg Page: 78 Less 2: Code Inquiries Exercise 2

79 Less Exercise 2 Review: Identifyg Fund Codes And FOAPAL Strgs Usg Usg Account Account Code Code Matenance Matenance (FTMACCI) (FTMACCI) r r query query FOAPAL FOAPAL associatis associatis fund fund 212B2 212B2 should should return return followg: followg: (see (see picture). picture). Research Accountg Page: 79 Less 2: Code Inquiries Exercise 2

80 Less 2 Summary Code Inquiry (FRIGRNT). Organizati Inquiry (FRIORGH) Organizati Code Validati (FTVORGN) Persnel Inquiry (FRIPSTG) Account Index Code Matenance (FTMACCI) Uses Need know Prcipal Investigar Organizati code a fund. Need locate grant mati but ly know Organizati Code Need know Organizati Code but ly know title organizati. Need know all grants associated with a Prcipal Investigar. Need know FOAPAL strg associated with a fund. Research Accountg Page: 80 Less 2: Code Inquiries Review

81 Less 2 Review Questis: Test Your Knowledge 1. Which quiry m could be csidered most versatile m perm quiries with? a) FRIGRNT b) FRIORGH c) FRIPSTG d) FTMACII 4. Can Account Index Code Matenance be used identify FOAPAL strg associated with a specific fund? a) Yes b) No c) Yes, ly if know Account Index code. 2. Which m(s) could use identify ID number a specific Prcipal Investigar? a) FRIPSTG b) FTIIDEN c) FRIORGN d) FRIGRNT 5. Which keystroke/symbol can use as a wildcard perm an quiry usg a partial name/number? a) # b) % c) F7 d) Enter 3. Which m could use identify FOAPAL strg associated with a specific grant code? a) FTMACCI b) FRIPSTG c) FRIORGH d) FRIGRNT Research Accountg Page: 81 Less 2: Code Inquiries Review

82 Less 2 Review Questis: Test Your Knowledge (ct.) 6. Match followg m names with ir respective acrym: Organizati Inquiry Code Inquiry Account Index Code Matenance Persnel Inquiry Organizati Validati a) FRIGRNT b) FRIORGH c) FTVORGN d) FRIPSTG e) FTMACII Research Accountg Page: 82 Less 2: Code Inquiries Review

83 End Less 2: Code Inquiries Ctue Less 3: Fund Detail Inquiries Less 2: Code Inquiries

84 Research Accountg Less 3: Fund Detail Inquiries Research Accountg Page: 84 Less 3: Fund Detail Inquiries Versi 2.0

85 Less Agenda 1.0 Inquirg fund balance mati usg Incepti Date (FRIGITD). 2.0 Inquirg detail transactis a fund usg Transacti Detail (FRIGTRD) Document Retrieval Inquiry (FGIDOCR). 3.0 Inquirg a specific encumbrance posted system usg Detail Encumbrance Activity (FGIENCD). 4.0 Inquirg direct costs tals usg Organizati Budget Status (FGIBDST). You will quire a fund code determe grant/fund balances review detailed transactis. Research Accountg Page: 85 Less 3: Fund Detail Inquiries Agenda

86 Less Overview Banner2000 has a battery optis quirg fancial data grants funds. Knowg which ms can use yield specific data will make r job easier. For this less will work extensively displayg detailed mati about a grant/fund. followg are important elements remember regard g grants funds: A grant csists all mies awarded from spsorg agency. A grant is broken down e or more funds, dependg agency s award structure. Funds represent fancial activity a specific time period. A fund will always be associated e, ly e, grant. As an example, a grant might be made a five year period, each year which could be covered by a separate fund. Research Accountg Page: 86 Less 3: Fund Detail Inquiries Overview

87 Less Introducti You will use followg ms fd detailed mati about a grant/fund: Incepti Date (FRIGITD) Transacti Detail (FRIGTRD) Document Retrieval Inquiry (FGIDOCR) Detail Encumbrance Activity (FGIENCD). In previous class learned followg: How quire grant mati by g Agency Name or Organizati How quire grant mati by Prcipal Investigar usg Persnel Inquiry (FRIPSTG) How quire FOAPAL mati usg Account Index Cod e Matenance (FTMACCI) Research Accountg Page: 87 Less 3: Fund Detail Inquiries Introducti

88 Topic 1.0 Inquirg On Basic Inmati This pic will demstrate how quire detailed grant/fund mati usg use Incepti Date (FRIGITD) determe both grant fund balances. For example let s assume need know balance available a particular fund. You can use Incepti Date You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will determe determe account account balance balance a a specific specific fund. fund. (FRIGITD) determe both grant fund balances. What will learn this pic: 1.1 Usg Incepti Date (FRIGITD) determe fund balance mati. 1.2 Usg Incepti Date (FRIGITD) determe fund balance mati by account summary. Items needed complete this pic: Onle FMS : Incepti Date (FRIGITD) Fund code Research Accountg Page: 88 Less 3: Fund Detail Inquiries Topic 1

89 1.1.1 Example: FRIGITD Incepti Incepti Date Date (FRIGITD) (FRIGITD) is is commly commly used used quire quire budget budget availability availability fund/ fund/ or or grant grant also also quire quire project project date date expenditures. expenditures. Required Required Fields/Actis: Fields/Actis: All All fields fields upper upper block block are are searchable searchable Research Accountg Page: 89 Less 3: Fund Detail Inquiries Topic 1

90 1.1.2 Procedure: FRIGITD 3 PROCEDURE: PROCEDURE: FRIGITD FRIGITD Go Go FRIGITD FRIGITD 1 1) 1) Enter Enter data data or or Fund Fund field. field. 2) 2) Press Press Tab Tab key. key. 3) 3) Select Select Block, Block, n n Next. Next. Research Accountg Page: 90 Less 3: Fund Detail Inquiries Topic 1

91 1.1.3 Step-by-Step: FRIGITD Go FRIGITD Step: Actis: 1) Enter data or Fund field. Beg by typg fund code 2F111 Fund field. 2) Press Tab key. Press Tab key. 3) Select Block, n Next. Click Block from Pull down menu n Next. Research Accountg Page: 91 Less 3: Fund Detail Inquiries Topic 1

92 1.1.4 Results: FRIGITD Note Note scroll scroll bar bar lower lower right right porti porti screen. screen. While While watchg watchg botm botm row row figures figures (Net (Net Total), Total), move move scroll scroll bar bar down. down. Notice Notice that that various various column column tals tals change change clude clude data data from from each each row row that that scroll scroll through. through.! Note Note that that transactis transactis with with Account Account Code Code designati designati are are classified classified as as Indirect Indirect Cost Cost Expense. Expense. To To determe determe true true Total Total Net Net Available Available Balance, Balance, subtract subtract amount amount transactis transactis with with Account Account Code Code from from displayed displayed Net Net Total Total Available Available Balance. Balance. Research Accountg Page: 92 Less 3: Fund Detail Inquiries Topic 1

93 1.2. Example: FRIGITD & Account Type FRIGITD FRIGITD has has multiple multiple drilldown drilldown capabilities. capabilities. For For example example FRIGITD FRIGITD can can display display details details activity activity by by account account type. type. Level Level 1 1 Account Account Types Types are are at at p p account account hierarchy, hierarchy, cludg cludg broad broad amounts amounts general general mati. mati. Level Level 2 2 Account Account Types Types cta cta more more detailed detailed data, data, which which rolls rolls Level Level 1 1 Accounts. Accounts. All All Levels Levels opti, opti, which which is is aumatically aumatically selected, selected, ctas ctas most most detailed detailed mati, mati, listg listg transactis transactis at at specific specific account account code code level. level. Research Accountg Page: 93 Less 3: Fund Detail Inquiries Topic 1

94 1.2.1 Procedure: FRIGITD & Account Type 4 PROCEDURE: PROCEDURE: FRIGITD FRIGITD Go Go FRIGITD FRIGITD 1) 1) Enter Enter data data any any field. field. 2) 2) Press Press Tab Tab key. key. 3) 3) Select Select account account level level from from Account Account Summary Summary pull pull down down menu. menu. 4) 4) Select Select Block, Block, n n Next. Next. 3 Research Accountg Page: 94 Less 3: Fund Detail Inquiries Topic 1

95 1.2.2 Step-by-Step: FRIGITD & Account Type Go FRIGITD Step: Actis: 1) Enter data any field. Beg by typg fund code 2F111 Fund field. 2) Press Tab key. Press Tab key. 3) Select account level from Account Summary pull down menu. Select account Level 2 Acct Types from Account Summary pull down menu. 4) Select Block, n Next. Click Block from Pull down menu n Next. Research Accountg Page: 95 Less 3: Fund Detail Inquiries Topic 1

96 1.2.3 Results: FRIGITD & Account Type Here Here can can see see transactis transactis by by grant grant accordg accordg ir ir account account type type (or (or hierarchical hierarchical roll-up roll-up account). account). NOTE: NOTE: To To determe determe true true Total Total Net Net Available Available Balance, Balance, subtract subtract amount amount transactis transactis with with Account Account Code Code from from displayed displayed Net Net Total Total Available Available Balance. Balance. Research Accountg Page: 96 Less 3: Fund Detail Inquiries Topic 1

97 Intentially Blank Research Accountg Page: 97

98 Topic 2.0 Inquirg On Transacti Details You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will display display details details a a specific specific transacti. transacti. This pic will demstrate how quire detailed grant/fund mati usg use Transacti Detail (FRIGTRD) determe both grant fund balances. For example let s assume need know why/where a transacti origated or was produced. Usg a combati ms can identify why/where a transacti was produced. What will learn this pic: 2.1 Usg Incepti Date (FRIGITD) Transacti Detail (FRIGTRD) display expense mati. 2.2 Usg Incepti Date (FRIGITD) Transacti Detail (FRIGTRD) display specific encumbrances. Items needed complete this pic: Onle FMS : Incepti Date (FRIGITD) Onle FMS : Transacti Detail (FRIGTRD) Fund code Research Accountg Page: 98 Less 3: Fund Detail Inquiries Topic 2

99 2.1.1 Example: Inquirg On Transacti Details an Expense For For purposes purposes this this less, less, will will use use flowchart flowchart right right quire quire transacti transacti details details a a specific specific fund. fund. NOTE: NOTE: Each Each m m may may be be also also searched searched dividually. dividually. Start Here Incepti Date (FRIGITD) Transacti Detail (FRIGTRD) Document Retrieval Inquiry (FGIDOCR) Most detailed Research Accountg Page: 99 Less 3: Fund Detail Inquiries Topic 2

100 2.1.2 Procedure: Inquire On Detail Transactis PROCEDURE: PROCEDURE: Inquire Inquire On On Detail Detail Transactis Transactis Go Go FRIGITD FRIGITD 1) 1) Enter Enter fund fund code code Fund Fund field field 2) 2) Press Press Tab Tab key key 3) 3) Select Select Block, Block, n n Next Next 4) 4) Select Select desired desired transacti transacti want want quire quire 5) 5) Click Click Detail Detail Inmati Inmati hyperlk hyperlk (not (not shown shown picture) picture) 6) 6) Select Select desired desired transacti transacti want want quire quire 7) 7) Click Click Query Query Document Document hyperlk hyperlk quire quire a a document document 3 1 Research Accountg Page: 100 Less 3: Fund Detail Inquiries Topic 2

101 2.1.3 Step-by-Step: Inquire On Detail Transactis an Expense User Priles doesn t exist Go FRIGITD Step: 1) Enter fund code Fund field Actis: Type fund code 2F112 Fund field 2) Press Tab key 3) Select Block, n Next Press Tab key Click Block from Pull down menu n Next 4) Select desired transacti want quire Select transacti with code ) Click Optis, n Detail Inmati ( open Transacti Detail : FRIGTRD) 6) Press F7 key enter query mode Click Optis from Pull down menu n Detail Inmati Press F7 key 7) Limit type transacti want query by typg YTD Expenses, BD Budgets, ENC Encumbrances, or RSV Requisitis a field Fld column. Press F8 key execute query. Type YTD a field Fld column. n press F8 key. Research Accountg Page: 101 Less 3: Fund Detail Inquiries Topic 2

102 Step-by-Step: Inquire On Detail Transactis an Expense User Priles doesn t exist Step: 8) Select desired transacti want quire Click Document #AD Actis: 9) Click Query Document hyperlk ( open Document Inquiry Inquiry m: FGIDOCR) Click Query Document hyperlk 10) Select Block, n Next Click Block from Pull down menu n Next 11) Press F7 key enter query mode Press F7 key 12) In Fund field enter fund number query Type fund code 2F112 Fund field 13) Press F8 key execute query Press F8 key Research Accountg Page: 102 Less 3: Fund Detail Inquiries Topic 2

103 2.1.4 Results: Inquire On Detail Transactis an Expense You You can can use use Document Document Inquiry Inquiry (FGIDOCR) (FGIDOCR) quire quire postgs postgs all all documents documents processed processed FMS. FMS. Research Accountg Page: 103 Less 3: Fund Detail Inquiries Topic 2

104 2.2.1 Example: Inquirg On Transacti Details an Encumbrance For For purposes purposes this this less, less, will will use use flowchart flowchart right right quire quire transacti transacti details details a a specific specific fund. fund. NOTE:Each NOTE:Each m m may may be be also also searched searched dividually. dividually. Start Here Incepti Date (FRIGITD) Transacti Detail (FRIGTRD) Detail Encumbrance Activity (FGIENCD) Most detailed Research Accountg Page: 104 Less 3: Fund Detail Inquiries Topic 2

105 2.2.2 Procedure: Inquire On Detail Transactis an Encumbrance PROCEDURE: PROCEDURE: Inquire Inquire On On Detail Detail Transactis Transactis 7 Go Go FRIGITD FRIGITD 3 1) 1) Enter Enter fund fund code code Fund Fund field field 2) 2) Press Press Tab Tab key key 3) 3) Select Select Block, Block, n n Next Next 4) 4) Select Select desired desired transacti transacti want want quire quire 5) 5) Select Select Optis, Optis, n n Detail Detail Inmati Inmati (not (not shown shown picture) picture) 6) 6) Select Select desired desired transacti transacti want want quire quire 7) 7) Select Select Optis, Optis, n n Encumbrance Encumbrance Detail Detail quire quire an an encumbrance encumbrance Research Accountg Page: 105 Less 3: Fund Detail Inquiries Topic 2

106 2.2.3 Step-by-Step: Inquire On Detail Transactis an Encumbrance User Priles doesn t exist Go FRIGITD Step: 1) Enter fund code Fund field Actis: Type fund code 2F112 Fund field. 2) Press Tab key 3) Select Block, n Next Press Tab key Click Block from Pull down menu n Next 4) Select desired transacti want quire Select transacti with code ) Select Optis, n Detail Inmati ( open Transacti Detail : FRIGTRD) 6) Press F7 key enter query mode Click Detail Inmati hyperlk Press F7 key 7) Limit type transacti want query by typg YTD Expenses, BD Budgets, ENC Encumbrances, or RSV Requisitis a field Fld column. Research Accountg Page: 106 Type ENC a field Fld column Less 3: Fund Detail Inquiries Topic 2

107 Step-by-Step: Inquire On Detail Transactis an Encumbrance User Priles doesn t exist Step: 8) Select desired transacti want quire Click Document #AD Actis: 9) Click Encumbrance Detail hyperlk ( open Detail Encumbrance Activity : FGIENCD) Click Encumbrance Detail hyperlk Research Accountg Page: 107 Less 3: Fund Detail Inquiries Topic 2

108 Results: Inquire On Detail Transactis an Encumbrance You You can can now now view view detailed detailed mati mati ccerng ccerng that that encumbrance. encumbrance. Research Accountg Page: 108 Less 3: Fund Detail Inquiries Topic 2

109 Intentially Blank Research Accountg Page: 109

110 Topic 3.0 Inquirg Fund Codes by Code This pic will demstrate how identify all funds associated with a specific grant.. You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will identify identify all all funds funds associated associated with with a a specific specific grant. grant. What will learn this pic: 3.1 Usg Incepti Date (FRIGITD) display all funds associated with a specific grant. Items needed complete this pic: Onle FMS : Incepti Date (FRIGITD) code Research Accountg Page: 110 Less 3: Fund Detail Inquiries Topic 3

111 Intentially Blank Research Accountg Page: 111

112 3.1.1 Example: Inquire Fund Codes by Code usg FRIGITD Incepti Incepti Date Date (FRIGITD) (FRIGITD) is is commly commly used used quire quire budget budget availability availability fund/ fund/ or or grant grant also also quire quire project project date date expenditures. expenditures. Required Required Fields/Actis: Fields/Actis: All All fields fields upper upper block block are are searchable searchable Research Accountg Page: 112 Less 3: Fund Detail Inquiries Topic 3

113 3.1.2 Procedure: Inquire Fund Codes by Code usg FRIGITD 4 PROCEDURE: PROCEDURE: Inquire Inquire Fund Fund Codes Codes by by Code Code usg usg FRIGITD FRIGITD 1 Go Go FRIGITD FRIGITD 1) 1) Enter Enter grant grant code code field field 2) 2) Press Press Tab Tab key. key. 3) 3) Place Place a a check check mark mark box box next next opti opti Fund Fund Summary Summary by by clickg clickg it. it. 4) 4) Select Select Block, Block, n n Next. Next. 3 Research Accountg Page: 113 Less 3: Fund Detail Inquiries Topic 3

114 3.1.3 Step-by-Step: Inquire Fund Codes by Code usg FRIGITD Go FRIGITD Step: Actis: 1) Enter grant code field Beg by typg grant code 2F11 field. 2) Press Tab key. Press Tab key. 3) Place a check mark box next opti Fund Summary by clickg it. Place a check mark box next opti Fund Summary by clickg it. 4) Select Block, n Next. Click Block from Pull down menu n Next. Research Accountg Page: 114 Less 3: Fund Detail Inquiries Topic 3

115 3.1.4 Results: Inquire Fund Codes by Code usg FRIGITD Notice Notice this this wdow wdow provides provides fund fund balances balances fund fund 2F111 2F111 2F112. 2F112. Each Each row row botm botm porti porti m m dicates dicates activity activity by by account account code code budgets budgets expenditures. expenditures. You You can can view view each each fund s fund s activity activity by by clickg clickg fund s fund s row. row. You ll You ll see see mati mati below below change change with with selecti selecti each each fund. fund. Research Accountg Page: 115 Less 3: Fund Detail Inquiries Topic 3

116 Topic 4.0 Inquirg Indirect Cost Totals You ll You ll look look at at each each step step procedure procedure separately, separately, n n will will determe determe balance balance a a specific specific account. account. This pic will demstrate how determe direct cost tals. Recall that Indirect Cost Distributi Matenance (FTMINDD) allows view percentages associated with distributi direct costs. Usg Organizati Budget Status (FGIBDST), will be able quire balances associated with those distributis. What will learn this pic: 4.1 Usg Organizati Budget Status (FGIBDST) determe direct cost tals view a specific document usg Deta il Transacti Activity (FGITRND). Items needed complete this pic: Onle FMS : Organizati Budget Status (FGIBDST) Onle FMS : Detail Transacti Activity (FGITRND) Onle FMS : Indirect Cost Distributi (FTMINDD) used obtag/selectg Account Code Research Accountg Page: 116 Less 3: Fund Detail Inquiries Topic 4

117 4.1.1 Example: Inquirg Indirect Cost Totals usg FGIBDST Organizati Organizati Budget Budget Status Status (FGIBDST) (FGIBDST) is is commly commly used used calculatg calculatg available available balance balance based based completed/posted completed/posted transactis transactis ly. ly. This This m m also also has has capability capability navigatg navigatg Detail Detail Transacti Transacti Activity Activity (FGITRND). (FGITRND). Required Required Fields/Actis: Fields/Actis: Index Index field field Research Accountg Page: 117 Less 3: Fund Detail Inquiries Topic 4

118 4.1.2 Procedure: Inquirg Indirect Cost Totals usg FGIBDST 3 PROCEDURE: PROCEDURE: Inquire Inquire direct direct cost cost tals. tals. Go Go FGIBDST FGIBDST 1) 1) Enter Enter dex dex code code Index Index field field 2) 2) Press Press Tab Tab key key ce. ce. 3) 3) Select Select Block, Block, n n Next. Next. 1 NOTE: NOTE: FOAPALs FOAPALs may may change change durg durg year. year. Be Be sure sure verify verify with with FTMACCI FTMACCI multiple multiple FOAPALs FOAPALs agast agast dex. dex. If If re re ARE ARE multiple multiple dexes, dexes, will will add add tals tals ger. ger. Research Accountg Page: 118 Less 3: Fund Detail Inquiries Topic 4

119 ula & Rule: Calculatg Available Balances FORMULA: (*Adj Budget) + (**YTD Activity) (Commitments)= Avail Bal RULES: *If Adj Budget Net Total is positive; use its negative value. If Adj Budget Net Total is negative; use its absolute value. EXAMPLE: **If YTD Activity Net Total is negative; use value as-is (negative). If YTD Activity Net Total is positive; use absolute value. Adj Budget Net Total: YTD Activity Net Total: Commitments: Balance: Calculati: ( ) + ( ) ( ) = Research Accountg Page: 119 Less 3: Fund Detail Inquiries Topic 4

120 4.1.3 Step-by-Step: Inquirg Indirect Cost Totals usg FGIBDST Go FGIBDST Step: Actis: 1) Enter Index Code Index field Beg by typg Index Code Index field. 2) Press Tab key. 4) Select Block, n Next. Press Tab key. Click Block from Pull down menu n Next. 5) Select transacti would like view detail Click Acct column acct 560 6) Select Optis, n Transacti Detail Inmati open transacti detail Detail Transacti Activity (FGITRND) Click Optis from Pull down menu n Transacti Detail Inmati Research Accountg Page: 120 Less 3: Fund Detail Inquiries Topic 4

121 4.1.4 Results: Inquirg Indirect Cost Totals usg FGIBDST Notice Notice this this wdow wdow provides provides tals tals Adjusted Adjusted Budget, Budget, YTD YTD Activity Activity Commitments. Commitments. However However must must manually manually calculate calculate Available Available Balance. Balance. Available Available Balance Balance is is calculated calculated as as follows: follows: ( ) ( ) = = NOTE: NOTE: Acct Acct #560 #560 is is used used Indirect Indirect Cost Cost Recovery Recovery Research Accountg Page: 121 Less 3: Fund Detail Inquiries Topic 4

122 4.1.4 Results: Inquirg Indirect Cost Totals usg FGIBDST (ct.) This This wdow wdow provides provides detail detail transacti transacti selected. selected. Notice Notice dates dates postg. postg. se se transactis transactis are are calculated calculated a a mthly mthly basis. basis. Research Accountg Page: 122 Less 3: Fund Detail Inquiries Topic 4

123 Less Exercise 1: Inquirg On Transacti Details For fund 212B2, review document associated with $4,000 stipend. Research Accountg Page: 123 Less 3: Fund Detail Inquiries Exercise 1

124 Less Exercise 1 Review Usg Usg Incepti Incepti To To Date Date (FRIGITD), (FRIGITD), r r query query fund fund 212B2 212B2 would would display display followg followg (see (see picture). picture). You You would would n n click click Detail Detail Inmati Inmati hyperlk. hyperlk. Research Accountg Page: 124 Less 3: Fund Detail Inquiries Exercise 1

125 Less Exercise 1 Review (ct.) No User Prile problem After After clickg clickg Detail Detail Hyperlk Hyperlk FRIGITD), FRIGITD), m m Transacti Transacti Detail Detail (FRIGTRD) (FRIGTRD) would would display display would would see see followg followg (see (see picture). picture). Clickg Clickg document document P2H99273 P2H99273 n n clickg clickg Query Query Document Document hyperlk hyperlk would would open open Document Document Retrieval Retrieval Inquiry Inquiry (FGIDOCR). (FGIDOCR). Research Accountg Page: 125 Less 3: Fund Detail Inquiries Exercise 1

126 Less Exercise 1 Review (ct.) Document Document Retrieval Retrieval Inquiry Inquiry (FGIDOCR) (FGIDOCR) would would n n allow allow view view transacti transacti $4,000 $4,000 stipend. stipend. Research Accountg Page: 126 Less 3: Fund Detail Inquiries Exercise 1

127 Less Exercise 2: Calculatg Available Balances Calculate available balance dex year 2000 Research Accountg Page: 127 Less 3: Fund Detail Inquiries Exercise 2