BARBARA TRAMMER L&F NCP BARTOSZ MAJEWSKI L&F NCP

Transcription

1 BARBARA TRAMMER L&F NCP BARTOSZ MAJEWSKI L&F NCP NATIONAL CONTACT POINT FOR RESEARCH PROGRAMMES OF THE EU Institute of Fundamental Technological Research Polish Academy of Sciences Webinar 28th June, 2016 The project BLACK SEA HORIZON has received funding from Horizon 2020, the EU Framework Programme for Research and Innovation, under the Grant Agreement (H2020-INT-INCO-2014).

2 Overview Black Sea Horizon (BSH) Project 2 Funding: Horizon 2020, under the Grant Agreement (H2020-INT-INCO-2014). Duration: February 2015 January 2018 Project Partners: 19 organisations, 16 countries: AT, DE, GR, TR, HU, BG, FR, MD, PL, PT, RO, AM, RU, UA, GE, AZ Coordinator: Centre for Social Innovation (ZSI GmbH), Austria BLACK SEA HORIZON

3 Project Partners Black Sea Horizon (BSH) Project 3 ZSI, AT DLR, DE CERISS, GR TUBITAK, TR RCISD, HU ARC Fund, BG inno - inno TSD, FR ICBSS, INTL (GR) CIP, MD IPPT-PAN, PL SPI, PT UEFISCDI, RO NAS-RA, AM RFBR, RU HSE, RU IEF, UA ESIDG, GE SRNSF, GE SDF-AZE, AZ BLACK SEA HORIZON

4 Contacts Black Sea Horizon (BSH) Project 4 Website: office@blacksea-horizon.eu Facebook: Twitter: LinkedIn: BLACK SEA HORIZON

5 Key objectives Black Sea Horizon (BSH) Project 5 to support the EU s external relations with the target region by significantly contributing to ongoing bi-regional and regional STI policy dialogues, and by increasing the knowledge base about the EU s external environment; to stimulate bi-regional STI cooperation and to strengthen the EU s economic competitiveness; to contribute to the establishment of supportive framework conditions by facilitating the pooling of resources and by identifying challenging thematic areas for mutual STI cooperation. BLACK SEA HORIZON

6 Specific objectives Black Sea Horizon (BSH) Project 6 Support the EU s external relations with the target region EU Black Sea Cooperation Programme in STI (WP1) Bi regional STI conference (WP1) Increase the knowledge base about EU s external environment; Policy briefs (obstacles, drivers and opportunities; patterns of cooperation based on co publishing and copatenting (WP1) Stimulate bi-regional STI cooperation; Webinars on H2020 (WP3) Grant scheme for brokerage events (WP3) H2020 Summer school (WP3) BLACK SEA HORIZON

7 Specific objectives Black Sea Horizon (BSH) Project 7 Strengthen the EU s economic competitiveness; Cluster identification, cluster manager training (WP4) Business contacts and training of entrepreneurs (WP4) Contribute to the pooling of resources Group of funding parties (WP2) ToR for a joint call (WP2) Call secretariat set up (WP2) Contribute to the establishment of supportive framework conditions; Reviewer database (WP2) Identify challenging thematic areas for mutual STI cooperation Thematic research directions (WP4) BLACK SEA HORIZON

8 WEBINAR PLAN I. RULES FOR PARTICIPATION Who can particpate Contracts in H2020 II. FINANCIAL ASPECTS Cost eligibility criteria Budget categories Funding schemes and limits Reports and audits Payment modalities III. PARTICIPANT PORTAL + USEFULL INFORMATION Participant Portal introduction Roles and access rights Financial validation Open Access to scientific publications

9 HORIZON 2020 Rules for participation This presentation is based on materials from EC and/or Ministries and Agendas of RP

10 WHO CAN PARTICIPATE WHO CAN PARTICIPATE? Any company, research centre, organisation or individual ELIGIBLE COUNTRIES Member States 28 Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom Associated countries Albania, Bosnia and Herzegovina, Faroe Islands, Former Yugoslav Republic of Macedonia, Iceland, Israel, Moldova, Montenegro, Norway, Serbia,Turkey, Switzerland (partial association), Ukraine, Tunisia, Georgia, Armenia All other countries Third countries

11 ELIGIBILITY FOR FUNDING Legal entities established in a Member State or Associated Country Legal entities established in a third countries identified in the work programme

12 ELIGIBILITY FOR FUNDING Industralised countries: US, Canada, Australia, Japan, etc. Emerging economies: Brazil, Russia, India, China, Mexico Call for proposal clearly states that applicants based in such countries are eligible for funding The Participation is deemed essential for carrying out the action (case by case assesment) - outstanding competence/expertise - access to research infrastructure - access to particular geographical environmen - access to data Such funding is provided for under a bilateral scientific and technological agreement or any other agreement (specific arrengaments for US partners to be eligible for funding in Health, demographic change and well-beeing )

13 CONDITIONS FOR PARTICIPATION Three legal entities each established in different Member State or Associated Country AT LEAST Partner country A Partner country B Partner country C

14 CONDITIONS FOR PARTICIPATION By way of derogation, the minimum condition shall be participation of one legal entity (if such possibility defined in the work programme) 1 legal entity Coordination and support actions Training and mobility actions European Research Council (ERC) actions SME Instrument

15 GRANT AGREEMENT EUROPEAN COMMISSION COORDINATOR PARTNER 1 PARTNER 2 PARTNER 3

16 General Model Grant Agreement Research and Innovation actions (RIA) Innovation actions (IA). Coordination and support actions (CSA).

17 Specific Model Grant Agreement European Research Council (ERC) Marie Skłodowska-Curie Actions (MSC) : SME Instrument ERA-NET Pre-Commercial Procurement (PCP) (Public Procurement of Innovative Solutions (PPI) European Joint Programme Cofund Framework Partnerships

18 GUIDELINES HORIZON 2020 FINANCIAL GUIDE ANNOTATED MODEL GRANT AGREEMENT

19 Annotated Model Grant Agreement User guide that aims to explain to applicants and beneficiaries the General MGA and different specific MGA 700 pages Version 2.1 published 30 October 2015(clickable online version) From now on: 2 updates a year

20 CONSORTIUM AGREEMENT COORDINATOR PARTNER 1 PARTNER 3 PARTNER 2 BETWEEN PROJECT CONSORTIUM

21 CONSORTIUM AGREEMENT Is mandatory unless the work programme says otherwise DESCA 2020 Model Consortium Agreement Must not contain any provision contrary to the GA Internal organisation of the consortium Distribution of EU funding Foreground and Background Settlement of internal disputes Confidentiality Receipts, etc

22 HORIZON 2020 FINANCIAL ASPECTS Cost eligibility criteria Budget categories Funding schemes and limits Reports and audits Payment modalities This presentation is based on materials from EC and/or Ministries and Agendas of RP

23 WHAT YOU SHOULD KNOW TO: BUILD A BUDGET IN THE PROPOSAL PHASE MANAGE THE PROJECT REPORT COSTS

24 ELIGIBLE COSTS Must be actually incurred by the beneficiary Incurred during project duration (with exception of costs related to the submission of the periodic report for the last reporting period and the final report including the costs of certificates on the financial statements and the cost of participating in final review carried out by the Commission/Agency) Indicated in the estimated budget set out in Annex 2 Incurred in connection with the action as described in Annex I and necessary for its implementation

25 ELIGIBLE COSTS Indentifiable and verifiable, in particular recorded in the beneficiary s accounts in accordance with the accounting standards applicable in the country where the beneficiary is established and with the beneficiary s cost accounting practices In compliance with the applicable national laws on taxes, labour and social security Resonable, justified and must comply with the principle of sound financial management, in particular regarding economy and efficiency

26 Accounting documentation is necessary only for direct costs. Indirect costs do not need supporting evidence because they are declared using a flat-rate.

27 Costs related to preparing, submitting and negotiating the proposal are not eligible.

28 EXAMPLES NON ELIGIBLE

29 TOTAL ELIGIBLE PROJECT COSTS DIRECT COSTS INDIRECT COSTS renting, depreciation of buildings, water, gas, electricity, maintenance, supplies and petty office equipment, administration etc.

30 INDIRECT COSTS

31 DIRECT COSTS PERSONNEL COSTS SUBCONTRACTING OTHER COSTS (travel and subsistence, equipment, purchase of goods and services)

32 PERSONNEL COSTS (GA art. 6.2A) Related to personnel working for the beneficiary under an employment contract (or equivalent appointing act) and assigned to the action. The salary stated on the beneficiary s payroll Social security contributions Taxes and other costs included in the remuneration (for example: a 13th month payment, complement for hazardous work or night shifts, transportation allowance etc.)

33 Hourly rate = Annual personnel costs Annual productive hours Annual productive hours Hours per employee in a year after deduction of non productive hours (e.g. annual and public holidays, sick leave, weekends, trainings etc.)

34 HOW TO CALCULATE ANNUAL PRODUCTIVE HOURS - AGA p hours Individual annual productive hours Standard annual productive hours

35 Time sheets are necessary, but for persons working exclusively for the project NO timesheet is required.

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37 ADDITIONAL REMUNERATION FOR NON PROFIT INSTITUTIONS The ceiling is fixed at EUR per year for each full-time-equivalent (FTE), i.e. EUR for a full-time employee working exclusively for the action during the entire year. For an employee not working exclusively for the action, the ceiling is calculated pro-rata, based on the hours worked for the action. Subject to specific conditions (AGA p. 48)

38 Grant Agreement art.13

39 SUBCONTRACTING If necessary to implement the action, the beneficiaries may award subcontracts covering the implementation of certain action tasks described in Annex I Subcontracting may cover only limited part of the action Based on business conditions. This means that the subcontractor charges a price, which usually includes a profit Subcontractor works without the direct supervision of the beneficiary and is not hierarchically subordinate to the beneficiary The beneficiaries must award the subcontracts ensuring the best value for money or lowest price Indicated in Annex 1

40 EXAMPLES OF SUBCONTRACTING Contract for (part of) the research or innovation tasks mentioned in Annex 1 Testing and analysis of the resistance of a new component under high temperatures, if described in Annex 1 as project task Building of a prototype or pilot plant, if described in Annex 1 as project task

41 Subcontracting between beneficiaries is not allowed in the same GA. All beneficiaries contribute to and are interested in the action; if one beneficiary needs the services of another in order to perform its part of the work it is the second beneficiary who should declare the costs for that work.

42 OTHER DIRECT COSTS Travel and subsistence Equipment (only depreciation can be charged ) Purchase of goods and services

43 PURCHASE OF GOODS AND SERVICES Examples: audit certificate on the financial statements translation of documents conference fees publication of brochures creation of a website that enables an action s beneficiaries to work together (if creating the website is not an action task) contract for organisation of the rooms and catering for a meeting (if the organisation of the meeting is not an action task mentioned as such in Annex 1) contract for hiring IPR consultants/agents costs of intelectual property rights (including fees paid to the patent office for patent registration)

44 FUNDING LIMITS Up to 100% of the eligible costs for research actions Limited to the maximum of 70% for innovation actions (exception for non-profit organisations maximum of 100%)

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46 FUNDING LIMITS Research and Innovation Actions (RIA) Innovation Actions (IA) (non-profit) Innovation Actions (IA) (for-profit )

47 FUNDING LIMITS Coordination and Support Actions (CSA) SME Instrument Phase 1 LUMP SUM EUR SME Instrument Phase 2

48 REPORTS

49 BUDGETARY TRANSFERS The budget in Annex 2 is an estimation Reported costs may differ from budgeted costs During the implementation phase budget may be transfered among beneficiaries and budget categories without the need of a notification to the Commission/Agency or an amendment if the action is implemented as described in Annex 1.

50 CERTIFICATE ON THE FINANCIAL STATEMENTS Is obligatory if a beneficiary requests a total contribution of EUR or more, as reimbursement of actual costs and unit costs calculated on the basis of its usual cost accounting practices.

51 AUDITS To check on proper implementation of the action and compliance with the obligation under the GA Conducted by the Commission/Agency staff or external persons or bodies appointed to do so

52 PAYMENT MODALITIES European Commission COORDINATOR PARTNER 1 PARTNER 3 PARTNER 2

53 PAYMENT MODALITIES One Pre-financing Time-to-Pay 30 days From The latest between starting date and entry into force Retention 5 % of maximum grant for the Guarantee Fund Interim Payments 90 days From reception of periodic report Based on financial statements (EU contribution= eligible costs approved * reimbursement rate) Limit = 90 % of the maximum grant (Retention 10%) Payment of the Balance 90 days From reception of final reports

54 HORIZON 2020 Participant portal + useful information This presentation is based on materials from EC and/or Ministries and Agendas of RP

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56 W tym miejscu, łączymy się z internetem, logujemy do konta, pokazujemy organizację(utworzyłem fikcyjną), możemy nawet złożyć proposal na NCPowym playgroudzie

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63 Electronic Signature System Grant Agreement Financial statements Amendmends to GA

64 LEAR Appoinment of an organisation s role Keeping organisation s data up to date Can view list of all projects carried out by an organistation

65 Documents needed to appoint a LEAR the H2020 LEAR appointment letter (signed and stamped) the LEAR role and duties document (signed and stamped) declaration of consent to the terms and conditions of use of the Participant Portal electronic exchange system (signed and stamped) copies of an official proof of identity (ID-card, Passport) carrying a photo and signature for both the legal representative and the appointed representative (LEAR) a document(s) proving that the legal representative appointing the LEAR is empowered as such, if both conditions below are met: it clearly indicates a role/function within the organization as legal representative of the organisation, it identifies and appoints a specific person (by indicating his/her personal data) as the person covering that specific role/function.

66 ROLE

67 Roles and access rights The Primary Coordinator Contact of a project is a unique role, set/modified by the Commission/Agency. All Primary Coordinator Contacts have full, read/write access to their own and the consortium's common e-forms, and can submit to the Commission/Agency via the Participant Portal. More Coordinator Contacts can be nominated by the Primary Coordinator Contact. All Coordinator Contacts have full, read/write access to their own and the common e-forms, and can submit to the Commission/Agency via the Participant Portal. More Participant Contacts can be nominated either by the Primary Coordinator Contact or by Participant Contacts. All Participant Contacts can submit e-forms to the Coordinator Contacts via the Participant Portal. They have read/write access to their own forms and read-only rights to certain common forms.

68 Roles and access rights Task Managers can read, modify and save their own entity's forms. Team Members have read-only rights to the entity's own forms. FSIGN is the person authorised to sign Forms C for their organisation. The FSIGN is nominated by the LEAR or an Account Administrator. An unlimited number of FSIGNs can be nominated for an organisation. Then it's up to the Primary Coordinator Contacts, the Coordinator Contacts and Participant Contacts to assign FSIGNs to specific projects. An unlimited number of PFSIGNs can be assigned to a project. LSIGN is the person authorised to sign documents legally binding for their organisation. The LSIGN is nominated by the LEAR or an Account Administrator. An unlimited number of LSIGNs can be nominated for an organisation. Then it's up to the Primary Coordinator Contacts, the Coordinator Contacts and Participant Contacts to assign LSIGNs to specific projects. An unlimited number of PLSIGNs can be assigned to a project.

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73 Financial validation Coorinator Requested input form EU is above the level of euro Valid for a period of 18 months Is not performed in case of: Public bodies, international organisations and single aplicants

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75 Wpisz tytuł slajdu Ważne informacje: Przykład podpunktów Stopień niżej i jeszcze niżej Stopień najniższy

76 Open Access By open access to [peer-reviewed research literature], we mean its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited. Budapest Open Access Initiative, 2002

77 Open access 2 OA models for per reviewed publications: green self archiving (immediately or delayed) gold publishing in Open Acess Journals( immediately, usualy requires money)

78 Open Access Commision supports both gold and green model OA costs are eligible for reimursement The publication should be made avaible immediately in any of the two Open Acces models Beneficiary must take all measures in order to provide open acces data that is neccesary for verification of the statements made in the publication, The requirement to ensure OA to Metadata. Commission has set up the following embargo periods for green model: 6 months 12 months in case of social sciences and humanities

79 Open Access

80 Who can I contact? L&F NCP (NCP Academy google group) RESEARCH ENQUIRY SERVICE enquiries IPR Helpdesk

81 PARTICIPANT PORTAL HORIZON 2020 on-line MANUAL html HORIZON 2020 DOCUMENTS /Annotated Grant Agreement/ nce_docs.html RESEARCH ENQUIRY SERVICE

82 CONTACT NATIONAL CONTACT POINT FOR RESEARCH PROGRAMMES OF THE EU Institute of Fundamental Technological Research Polish Academy of Sciences Barbara Trammer Bartosz Majewski