Seminar Agenda. Time Topic Presenter am Welcome and Introduction Adrian Wiles. Review of 2017 and 2018 Funds Available

Transcription

1 Information Seminar

2 Seminar Agenda Time Topic Presenter 10.00am Welcome and Introduction Adrian Wiles Review of 2017 and 2018 Funds Available Hot Topics Application Timeframe Grant Administration and Q&A Rod Morris Kylie Burnett Adrian Wiles Rod Morris 11.00am Morning Tea Break 11.20am Case Study BGA Officers 12.00pm Close Queensland Independent Schools Block Grant Authority Information Seminars 2017

3 Our people Adrian Wiles Rod Morris Kylie Burnett Magi Huang Shannon Service GENERAL MANAGER Australian Government Capital Grants Program (CGP) EXECUTIVE OFFICER - FINANCE State Capital Assistance Scheme (SCAS) EXECUTIVE OFFICER - EDUCATION External Infrastructure Subsidy Scheme (EIS) FINANCE OFFICER SENIOR ADMIN OFFICER Capital Assistance Supplementary Scheme (CASS) Trade Training Centres in Schools Program Trade Skills Centres (TTC/TSC) Queensland Independent Schools Block Grant Authority Information Seminars

4 Queensland Independent Schools Block Grant Authority is a not-for-profit company that distributes capital funds to independent schools in Queensland, on behalf of the Commonwealth and State Governments.

5 QIS Block Grant Authority Commonwealth Government Capital Grants Program (CGP) State Government State Capital Assistance Scheme (SCAS) Capital Assistance Supplementary Scheme (CASS) **** External Infrastructure Subsidy Scheme (EIS) Queensland Independent Schools Block Grant Authority Information Seminars

6 QIS Block Grant Authority Tuition Boarding Tuition Support Toilets and Traffic Lights Queensland Independent Schools Block Grant Authority Information Seminars

7 Parameters - Capital Grant Application Education and Building Minimum Viable Project QIS BGA receives public funds and therefore needs to work within the relevant Government legislations. Finance Schools continued viability (20 year contingent liability) Maximum contribution to project by school/community Queensland Independent Schools Block Grant Authority Information Seminars

8 Review of 2017 Rod Morris

9 Approved School Projects - Dollars $140,000,000 $120,000,000 $100,000,000 $38.7m 2017 $80,000,000 $27.0m $14.2m $27.4m $60,000,000 $11.7m $11.4m $40,000,000 $20,000,000 $57.5m $77.1m $58.2m $ School funded Commonwealth funded State Funded Queensland Independent Schools Block Grant Authority Information Seminars

10 Project Summary - Number Schools Funded Projects Approved No. of Schools Withdrawn No. of Projects not Funded Queensland Independent Schools Block Grant Authority Information Seminars

11 2017 Successful Schools by Area 26% of grant funds for Regional Queensland Area No. Schools Grant Value Brisbane 11 $8.8m Gold Coast 7 $9.4m Ipswich 6 $4.2m Sunshine Coast 6 $5.9m Toowoomba 3 $1.9m Bundaberg/ Hervey Bay 3 $2.3m Cairns 4 $2.8m Townsville/Gladstone R hampton/mackay 4 $3.6m Queensland Independent Schools Block Grant Authority Information Seminars

12 2017 Grants in dollars SES groups $13.2m $7.9m $7.2m Average Grant 40.0% $6.3m Largest Grant $2.69m $3.1m $0.2m $0.8m SAS Queensland Independent Schools Block Grant Authority Information Seminars

13 2017 number of Schools - SES Groups Average SES SAS Queensland Independent Schools Block Grant Authority Information Seminars

14 2017 Purpose of Grants Dist Ed - 2% Boarding - 2% Library - 5% Misc - 8% GLA - 32% Multi Sports - 10% Speciality Areas - 28% Admin - 13% 77% Construction 23% Refurb/Alt/Ext Queensland Independent Schools Block Grant Authority Information Seminars

15 1 Project 2 Projects 3 Projects 2017 Number of Projects per School 30 Schools 11 Schools 3 Schools Queensland Independent Schools Block Grant Authority Information Seminars

16 Outcomes of EIS Rounds Projects Funded 21 Schools Funded Projects Funded 25 Schools Funded 2017(up to SEPT 17) 22 Projects Funded 14 Schools Funded Grants Approved: $4.2m Grants Approved: $2.3m Grants Approved: $1.6m Queensland Independent Schools Block Grant Authority Information Seminars

17 2018 Funds Available

18 Available Capital Funds 2018 Round Commonwealth Capital Grants Program (CGP) $12.2 million State Capital Assistance Scheme (SCAS) $18.2 million Capital Assistance Supplementary Scheme (CASS) $16.2 million Total Funding $46.6 million External Infrastructure Subsidy Scheme (EIS) $2.4 million Queensland Independent Schools Block Grant Authority Information Seminars

19 Hot Topics Kylie Burnett

20 2018 Round Costing Proposed Projects Locality Indices renewed Same as 2017 Construction costs and furniture and equipment allowances Costs escalated to June 2019 Queensland Independent Schools Block Grant Authority Information Seminars

21 2018 Round Guidelines for Learning Spaces Learning Places and Spaces- area guidelines for educational spaces Now the go to for understanding BGA expectations around the minimum viable project Titles and descriptors for learning spaces refined Queensland Independent Schools Block Grant Authority Information Seminars

22 New Curriculum, New Terminology- New Spaces? Example Learning Area Rate (m²) Functional Area BGA Rate Alignment Technologies Design and Technologies $3,190 - Food and fibre production Home Ec $3,190 - Food specialisations Home Ec $2,170 - Engineering principles and systems Industrial Tech $2,170 - Materials and technologies specialisation Industrial Tech $2,870 - Design and Tech./Digital Tech. Laboratory Graphics The Arts Substrands: $2,590 - Dance or Drama or Media Arts or Music Dance/Drama/Art/Music $2,330 - Visual Arts Art Queensland Independent Schools Block Grant Authority Information Seminars

23 Infrastructure Designation From community infrastructure designation (CID) to infrastructure designation (ID) The Planning Minister will be the single State designator Consultation requirements include two opportunities for stakeholder engagement Queensland Independent Schools Block Grant Authority Information Seminars

24 Let s not forget 3 ways to achieve the way forward: Local Council DA or Infrastructure Designation or - Approvals decided by Minister for Infrastructure and Planning Priority Development Area (PDA) Schools with a designated site (new or existing) will be exempt from Adopted Infrastructure Charges - Approvals through Economic Development Queensland Queensland Independent Schools Block Grant Authority Information Seminars

25 Department of Infrastructure, Local Government and Planning Queensland Independent Schools Block Grant Authority Information Seminars

26 Community Hubs and Partnerships (CHaPs) Led by the Department of State Development Progressing partnership opportunities for the provision of essential community infrastructure Aims for innovations in: Funding and finance arrangements for non-state schools Planning and land use for the state and non-state sectors Contact: Allan Guse, ISQ Principal Advisor Strategic Resources Queensland Independent Schools Block Grant Authority Information Seminars

27 Queensland Schools Planning Reference Committee Assesses impacts of population growth and used to inform the planning of new schools in Qld Demand maps can be accessed to achieve up to date population growth information Contact: Allan Guse, ISQ Principal Advisor Strategic Resources Queensland Independent Schools Block Grant Authority Information Seminars

28 Grant Timeframes

29 Preparing for a Capital Grant Application Apply in 2018 Construction in 2019 Occupancy in 2020 Queensland Independent Schools Block Grant Authority Information Seminars

30 Capital Grant Application Timeframe 4 Dec: Application Website Live 1 Mar: Section 1 Closes 29 Mar: Section 2 Closes Early April: Submit Hard Copy Apr Aug: School Visits Queensland Independent Schools Block Grant Authority Information Seminars

31 BGA Site Visit to School Site visit takes approx. 2 hours Tour of site is essential Who should attend and why? What information is required at the visit? Insurances Maintenance Plan Details of fee discounts Queensland Independent Schools Block Grant Authority Information Seminars

32 Capital Grant Application Timeframe 4 Dec: Application Website Live 1 Mar: Section 1 Closes 29 Mar: Section 2 Closes 6 April: Submit Hard Copy Apr Aug: School Visits Aug-Sept: Final Committee Meetings 30 Sept: Recommend ation to the Minister November- December: Ministers Approval Queensland Independent Schools Block Grant Authority Information Seminars

33 Capital Program Process Post Approval Grant Payments Acquittals (Architect & Accountant) Recognition and Post Inspection Ministers Approval Agreement (State only) Submit/Review Tender Plans Building Contract and Commonwealth Agreement Building Contract is now required for State Grants Queensland Independent Schools Block Grant Authority Information Seminars

34 EIS Application Due Dates 23 Feb 2018 Round 1 29 June 2018 Round 2 31 Aug 2018 Round 3 26 Oct 2018 Round 4 29 Mar 2018 Recommendation to Minister 31 July 2018 Recommendation to Minister 28 Sept 2018 Recommendation to Minister 28 Dec 2018 Recommendation to Minister Queensland Independent Schools Block Grant Authority Information Seminars

35 Grant Adminstration

36 State (SCAS) Grant Milestone Payments 2017 round onwards Payment 1 50% of Grant amount at 25% completion BGA may request an audit of expenditure at any time Payment 2 40% of Grant amount at 50% completion Payment 3 Final 10% of Grant amount on receipt of Architect s Acquittal Queensland Independent Schools Block Grant Authority Information Seminars

37 Maintenance is not Refurbishment Queensland Independent Schools Block Grant Authority Information Seminars

38 Post Receipt of Grant Funds Acquittals Recognition Post Occupancy Inspection Queensland Independent Schools Block Grant Authority Information Seminars

39 Q & A

40 Frequently Asked Questions Will the State election timing have an impact on 2017 Round grants? Does my approved grant lapse can we extend the term? Should we apply for a State or Commonwealth grant? Any other questions Queensland Independent Schools Block Grant Authority Information Seminars

41 Morning Tea

42 Case Study

43 Sound Educational Planning Strategic Plan Core Values Community Ownership Education Priorities Master Plan Education Priorities (again..) Build or Refurb Global area in and out Financial Plan Enrolments Projections Available Funds Timing Queensland Independent Schools Block Grant Authority Information Seminars

44 Strategic Planning Strategic planning takes time Core Values Community Ownership Education Priorities Queensland Independent Schools Block Grant Authority Information Seminars

45 Master Plan Master Planning involves reflection, community engagement, data, research. and educational vision Education Priorities (again ) Build or Refurb Global Area in and out Queensland Independent Schools Block Grant Authority Information Seminars

46 Consistent Plans make our life easier Application Plans Recognition Post Inspection Master Plan Tender Plans Acquittals Actual Build Queensland Independent Schools Block Grant Authority Information Seminars

47 Financial Plan Financial Planning is the engine room that makes the educational vision come to life Enrolments Projections Available Funds Timing Queensland Independent Schools Block Grant Authority Information Seminars

48 Considerations What is the strategic direction (VISION) of the School? Is this vision owned by the school community? Teaching and learning must drive the need for Master Planning and Financial Planning Queensland Independent Schools Block Grant Authority Information Seminars

49 Considerations What facilities are required to meet the vision? In what order? At what cost? At what risk? What is the time frame? Queensland Independent Schools Block Grant Authority Information Seminars

50 Case Study: Imaginary School (P-12) Background Enrolments at Imaginary School are increasing steadily and the school needs to build an additional two GLA s in their primary school. The School must consider car parking, set down and pick up areas and infrastructure charges. Project Justification Needs to meet the State and Commonwealth program objectives. Does the proposed project relate to the Strategic Plan? Queensland Independent Schools Block Grant Authority Information Seminars

51 Master Plan Queensland Independent Schools Block Grant Authority Information Seminars

52 Floor Plan Queensland Independent Schools Block Grant Authority Information Seminars

53 Project Summary Construction of two primary GLA s, two withdrawal areas, two storage, one veranda, one amenity, one covered outdoor learning, site works, furniture, equipment and professional fees. Queensland Independent Schools Block Grant Authority Information Seminars

54 Capital Grant Online Application Overview Section 1 (due 1 March 2018) School Details Student numbers/streams Fees Enrolment policy Existing teaching spaces Land details Project details and costs Justification Contact the BGA Office for a password Queensland Independent Schools Block Grant Authority Information Seminars

55 Capital Grant Online Application Overview Section 2 Finance Section (due 29 March 2018) Profit and Loss Cashflow Balance Sheet Download the 2018 Application Checklist Section 3 Agreements (all hard copies due 6 April 2018) Embedded Applicant School Agreement Embedded Declaration * Hard Copy Plans* Queensland Independent Schools Block Grant Authority Information Seminars

56 Enrolment Table Year Prep BDRS OS Stream Stream Stream Stream Stream Stream Stream Queensland Independent Schools Block Grant Authority Information Seminars

57 Enrolment Table Extract Year Prep Stream Stream Stream Stream Stream Stream Stream Educational Need Why does the school need more GLAs? Apply in 2018 for construction in 2019 and occupancy in 2020 Queensland Independent Schools Block Grant Authority Information Seminars

58 Proposed Project Construction Costs Facility Description Space Code Sector Work Type m 2 No. Total m 2 $/m 2 Total Classroom GLA Primary Construct $ 2,210 $ 335,920 Withdrawal Withdrawal Primary Construct $ 2,210 $ 53,040 Store Store Primary Construct $ 2,210 $ 39,780 Toilets Amenities Primary Construct $ 3,750 $ 75,000 Veranda Travel Unenclosed Primary Construct $ 700 $ 58,100 Outdoor Learning Travel Unenclosed Primary Construct $ 700 $ 53,200 Total Construction Area 373m 2 $ 615,040 Queensland Independent Schools Block Grant Authority Information Seminars

59 Proposed Project Other Costs Fees Description Fees TOTAL CONSTRUCTION COSTS $ 615,040 B - Professional Fees $ 81,478 C - Local Authority Charges $ 25,000 E - Loose Furniture Costs $ 23,844 F - Equipment Costs $ 1,918 G - Library Resources Costs $ - H - Fire Services Costs $ 6,250 I - Special Services Costs $ 65,000 J - Site Development Costs $ 40,200 K - Other Additional Costs $ 14,216 TOTAL PROJECT COSTS $ 872,946 Have you considered applying for EIS funds? Queensland Independent Schools Block Grant Authority Information Seminars

60 Sources of Funds Fees Description Fees Loans $ 372,946 School's Cash reserves School's building fund Parish/Congregation Contribution Donations (parent's and Friends special appeal) Funds to be transferred from school' foundation or assoc. Companies Sale of property Total funds to be contributed by school (sum of above) State Capital Assistance Grant Requested $ 250,000 Australian Government Capital Grant Requested $ 250,000 Total School Contribution & Total Grants $ 872,946 Total Cost of Project (per Section 8: Proposed Projects) $ 872,946 Difference (must be zero) $ - Have you held discussions with your financier? Queensland Independent Schools Block Grant Authority Information Seminars

61 Calculating Global Floor Areas Schools Floor Area Before Project ( 18) After Project ( 20) Total Education Space 10,000 10,000 minus Floor area concessions 3,600 3,792 plus New project area (net of concessions) 373 minus Spaces to be removed 0 equals Total Calculated Area (a) 6,400 6,581 Floor Area Entitlements Before Project Students ( 18) Allowance (m 2 ) After Project Students ( 20) Primary Enrolments plus Junior Secondary Enrolments plus Senior Secondary Enrolments Allowance (m 2 ) equals Total Area Entitlement (b) 11,782 11,786 Calculation Global Floor Areas Before Project ( 18) After Project ( 20) Total Calculated Area (a)/total Area Entitlement (b) equals 105% equals 96% Queensland Independent Schools Block Grant Authority Information Seminars

62 What about External Infrastructure?

63 External Infrastructure Subsidy Scheme Local government requirements, external to the site Development Conditions Project Work Infrastructure Charges Queensland Independent Schools Block Grant Authority Information Seminars

64 External Infrastructure Subsidy Scheme External + Services Transport Streetscape Internal Pick Up/Set Down Queensland Independent Schools Block Grant Authority Information Seminars

65 The Final Act

66 Activities that should have commenced Plan and complete the ground work Meet with School Executives, Council, Community Engage experts architects, accountants, banks etc. Financial Planning Consult with the BGA team Queensland Independent Schools Block Grant Authority Information Seminars

67 Thank You QIS BGA would like to thank ISQ and the following Schools for hosting the Information Seminars Freshwater Christian College Townsville Grammar School Mackay Christian College Sunshine Coast Grammar School The Glennie School Rockhampton Girls Grammar School St John s Anglican College St Hilda s School St John s Lutheran Primary School QIS BGA would also like to thank Simon Brook of Burling Brown Architects for supplying the fictitious plans for the case study Queensland Independent Schools Block Grant Authority Information Seminars

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