2013 Spring Annual Town Meeting

Transcription

1 2013 Spring Annual Town Meeting SESSION II MAY 2, 2013 PAUL E. COHEN TOWN MANAGER

2 Article 5 Sewer Enterprise Fund I move that the Town appropriate the following sums to operate the Sewer Enterprise for Fiscal Year 2014: Personnel Services: $857,085 Expenses: $2,561,905 Total $3,418,990 and that $3,334,630 be raised from Sewer Enterprise revenues and $84,360 be transferred from Sewer Enterprise Fund Free Cash. SUBMITTED BY: Town Manager 2

3 Article 5 Sewer Enterprise Fund An enterprise fund provides a separate accounting and financial reporting mechanism for the operation of the Town s sewer system. Revenues and expenditures of the sewer operations are segregated into a fund with separate financial statements from other governmental activities. Sewer enterprise budget increases by 1.52% for the upcoming fiscal year. 3

4 Article 6 Golf Course Enterprise Fund I move that the Town appropriate $15,000 in expenses to operate the Golf Course Enterprise for Fiscal Year 2014 and that $15,000 be raised from Golf Course Enterprise revenues. SUBMITTED BY: Town Manager 4

5 Article 6 Golf Course Enterprise Fund A professional golf course management company continues to operate the Chelmsford Country Club. The golf course enterprise fund s budget is reduced by $15,000 due to the loss of the clubhouse function facility. 5

6 Article 7 Reserve Fund I move that the Town raise and appropriate $400,000 to be used as a Reserve Fund at the discretion of the Finance Committee for Fiscal Year 2014, as provided in General Laws Chapter 40, Section 6. SUBMITTED BY: Town Manager 6

7 Article 7 Reserve Fund Voted by the Finance Committee to provide for extraordinary or unforeseen expenditures. Requested amount of $400,000 amounts to.36% of the Town s $110.8M operating budget. 7

8 Article 8 Collective Bargaining Agreements I move that the Town postpone consideration of Article 8 until after its consideration of Article 34. SUBMITTED BY: Town Manager 8

9 Article 9 Revolving Funds I move that the Town authorize revolving funds under Massachusetts General Law, Chapter 44, Section 53E ½ for the following departments in Fiscal Year 2014 with expenditures from said funds shall be limited to a certain sum as specified during Fiscal Year 2014: Town Clerk: The receipts to be credited to the fund shall be from the collection of fees from rabies clinic, pound and adoption fees. The Town Clerk shall be authorized to spend money from the fund for the purpose of providing improvements associated with the dog pound and programs and expenses associated with the licensing of animals. Expenditures from the program shall be limited to $10,000 during Fiscal Year

10 Article 9 Revolving Funds Council on Aging: The receipts to be credited to the fund shall be from the collection of fees from the implementation of a Senior Trip Program. The Council on Aging shall be authorized to spend money from the fund for the purpose of providing transportation necessary for implementing a Senior Trip Program. Expenditures from the Senior Trip program revolving fund shall be limited to $300,000 during Fiscal Year

11 Article 9 Revolving Funds Council on Aging: The receipts to be credited to the fund shall be from the collection of fees from the implementation of a Senior Respite Care Program. The Council on Aging shall be authorized to spend money from the fund for the purpose of providing personnel and expenditures for implementing a Senior Respite Care Program. Expenditures from the Senior Respite Care Program revolving fund shall be limited to $300,000 during Fiscal Year

12 Article 9 Revolving Funds Police Department: The receipts to be credited to the fund shall be from the collection of fees from the sale of used police cruisers. The Police Department shall be authorized to spend money from the fund for the purpose of purchasing communication equipment for newly acquired police cruisers. Expenditures from the Police Cruiser revolving fund shall be limited to $20,000 during Fiscal Year

13 Article 9 Revolving Funds Inspection Department: The receipts to be credited to the fund shall be from the collection of fees from the Sealer of Weights and Measures. The Inspection Department shall be authorized to spend money from the fund for the purpose of administering the services of the Sealer of Weights and Measures. Expenditures from the Weights and Measures revolving fund shall be limited to $9,000 during Fiscal Year SUBMITTED BY: Town Manager 13

14 Article 10 FY14 Capital Budget I move that the Town appropriate $3,353,545 for the following capital projects: 14

15 Article 10 FY14 Capital Budget That to meet this appropriation that the Town transfer $161,000 from unexpended bond proceeds under Article 19 of the Annual Town Meeting of April 29, 2002 which is no longer needed to complete the project for which it was initially borrowed; transfer $137,000 from unexpended bond proceeds under Article 1 of the Special Town Meeting of November 29, 2010 which is no longer needed to complete the project for which it was initially borrowed; transfer $4, from unexpended bond proceeds under Article 7 of the Annual Town Meeting of April 26, 2010 which is no longer needed to complete the project for which it was initially borrowed; transfer $48, from unexpended bond proceeds under Article 8 of the Annual Town Meeting of April 25, 2011 which is no longer needed to complete the project for which it was initially borrowed; transfer $4, from unexpended bond proceeds under Article 9 of the Annual Town Meeting of April 30, 2012 which is no longer needed to complete the project for which it was initially borrowed; 15

16 Article 10 FY14 Capital Budget and that the Treasurer with the approval of the Board of Selectmen is authorized to borrow $2,998,808 under Chapter 44 of the General Laws or any other enabling authority; that the Board of Selectmen is authorized to contract for and expend any federal or state aid available for the projects; and that the Town Manager is authorized to take any other action necessary or convenient to carry out these projects. SUBMITTED BY: Town Manager Capital Planning Committee Two-Thirds Vote 16

17 Article 10 FY14 Capital Budget Capital Planning Committee Dennis T. Bak, Citizen Carmen Thomas Christiano, Board of Library Trustees Nicholas A. DeSilvio, School Committee John E. Morrison, Citizen John B. Sousa, Jr., Finance Director Roy D. Treible, Finance Committee Darlene R. Lussier, Town Accountant (Non-Voting) 17

18 Article 10 FY14 Capital Budget Information Technology Capital Advisory Committee Melissa Andrews, Citizen Gregory Piper, Citizen Anne-Marie Fiore, Director of Educational Technology Ted Lutter, Information Technology Director Kathleen McWilliams, School Business Manager John Sousa, Finance Director 18

19 Capital Funding History FY2002 FY2012 Fiscal Total Oper. Year CIP Funding Budget CIP as % 2002 $ 2,442,500 $ 74,288, % 2003 $ 2,271,000 $ 75,945, % 2004 $ 2,533,100 $ 82,620, % 2005 $ 2,585,000 $ 84,466, % 2006 $ 2,442,200 $ 87,394, % 2007 $ 2,503,141 $ 88,504, % 2008 $ 2,747,600 $ 94,944, % 2009 $ 2,560,553 $ 94,960, % 2010 $ 2,568,500 $ 96,500, % 2011 $ 2,522,000 $ 100,313, % 2012 $ 2,605,000 $ 104,826, % 19

20 Capital Improvement Plan as a Percentage of Operating Budget 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 20

21 Article 10 FY14 Capital Budget $3,353,545 Recommended Capital Investment: - Technology Needs: $825,000 * School Technology $650,000 * Town Technology $175,000 - Public Facilities: $1,493,545 * School Facilities $1,193,545 * Town Offices $300,000 - Public Works: $575,000 - Fire Engine: $460,000 21

22 Article 10 FY14 Capital Budget 22 Department /Location Project Expenditure General Government Technology Network Core Switch $90,000 GIS-Based Permit Software $85,000 General Government Technology $175,000 Public Safety Fire Engine 7 $460,000 Public Safety Subtotal $460,000 Public Works Drainage Improvements $100,000 Sidewalk Construction $200,000 Roadway Improvements $250,000 Cemetery Compact Tractor/Backhoe $25,000 Public Works Subtotal $575,000 CAPITAL PROJECTS TOTAL $3,353,545 22

23 Article 10 FY14 Capital Budget 23 Department /Location Project Expenditure General Government Facilities Town Offices Fire Suppression System $300,000 General Government Facilities Subtotal $300,000 Byam School Gymnasium Upgrade $100,250 Harrington School Gymnasium Upgrade $44,250 McCarthy Middle School Latex/Rubberized Track $597,670 Plumbing Upgrades $451,375 School Facilities Subtotal $1,193,545 School -Technology 21 st Century Classroom (incl. whiteboards) $75,000 Wireless Initiative $180,000 POE/VOIP Phones $195,000 CHS Computer Graphics Lab $105,000 Security Cameras $95,000 School Technology Subtotal $650,000 CAPITAL PROJECTS TOTAL $3,353,545 23

24 Article 10 FY14 Capital Budget Building Year Built Age Building Year Built Age McCarthy Middle School MacKay Library Center Elementary School Senior Center South Row Elementary School DPW Garage Parker Middle School DPW Maintenance Garage Harrington Elementary School Police Station School Administrative Offices Police Station Garage Byam Elementary School Center Fire Station Westlands Elementary School South Fire Station Chelmsford High School West Fire Station Town Office Building North Fire Station Town Hall 1879 North Town Hall 1852 Adams Library East Fire Station Chelmsford Country Club Chelmsford Forum

25 Article 11 Cemetery Improvement I move that the Town transfer $50,000 from the Sale of Graves and Lots to the Cemetery Improvement and Development fund. SUBMITTED BY: Cemetery Commission 25

26 Article 12 Community Preservation Committee I move that the Town hear and act on the report of the Community Preservation Committee on the Fiscal Year 2014 Community Preservation budget and further that the Town: Reserve for future appropriation amounts from FY2014 Community Preservation Fund revenues as recommended by the Community Preservation Committee: 26

27 Article 12 Community Preservation Committee (1) $105,000 for the acquisition, creation and preservation of open space, (2) $105,000 for the acquisition and preservation of historic resources, (3) $105,000 for the creation, preservation and support of community housing; (4) $270,000 for the Community Preservation Fund FY2013 Budgeted Reserve. 27

28 Article 12 Community Preservation Committee All other monies in the Community Preservation Fund shall remain undesignated until further recommendations by the Community Preservation Committee and action thereon by the Town Meeting; Appropriate from FY2014 Community Preservation Fund revenues the sum of $50,000 to meet the administrative expenses and all other necessary and proper expenses of the Community Preservation Committee for Fiscal Year 2014; and, Appropriate $95,700 from the Community Preservation Fund Open Space Reserve, $105,000 from the Community Preservation Fund Historic Preservation Reserve, and $375,200 from the Community Preservation Fund Budgeted Reserve for the payment of Fiscal Year 2014 debt service. 28

29 COMMUNITY PRESERVATION COMMITTEE April 2014 Town Meeting Recommendations COMMUNITY PRESERVATION ACT (CPA) PROVIDES A SOURCE OF FUNDING FOR OPEN SPACE PRESERVATION, HISTORIC PRESERVATION AND AFFORDABLE HOUSING. FUNDING IS CREATED THROUGH A 1½ % SURCHARGE ON THE PROPERTY TAX, AFTER A $100,000 PROPERTY TAX DEDUCTION. LOW INCOME AND SENIOR MODERATE INCOME EXEMPTIONS MAY BE APPLIED FOR THROUGH THE ASSESSOR S OFFICE

30 FY 2014 REQUIRED RESERVATIONS Revenue Projection for FY 2014 Required Reservations Area FY 2014 CPA Tax Surcharge (max. est. no adjustment for exemptions) FY 2013 State Matching Funds due in October 2013 (est. 25% of FY2013) Amount $842,000 $205,000 Total (Est) $1,047,000 30

31 FY 2014 RESERVATIONS AND APPROPRIATIONS Article 12 - Reservations Area Amount Open Space Required reservation for future use $105,000 Community Housing Required reservation for future use $105,000 Historic Required reservation for future use $105,000 Administrative Appropriation (Appraisals, Surveys, Plans) $50,000 Budgeted Reserve $270,000 31

32 FY 2014 RESERVATIONS AND APPROPRIATIONS Article 12 - Budgeted Reserve Area Amount Total Anticipated Revenue $1,047,000 Required reservations (3 x $105,000) ($315,000) Administrative ($50,000) Debt Service (Town Halls and Sheehan Farm) ($474,588) Debt Service (Affordable Housing and Synthetic Fields) ($247,000) Debt Service that uses Required Reservations $315,000 Budgeted Reserve ($272,949 rounded down) $270,000 32

33 TOWN HALLS Article 12 Continued- FY 2014 Payment on $2,800,000 Bond for Town Halls Area $105,000 from Historic Preservation and $273,888 from Reserved for Expenditures Amount $378, $366,800 $355,600 $344,400 $333,200 $319,200 $305,200 $

34 SHEEHAN FARM Article 12 Continued- Payment on $785,000 Bond for Sheehan Farm (10-year bond) Area Article 12 - $95,700 from Open Space Amount $95, $94,100 $92,500 $90,900 $89,300 $87,700 $86,100 $79,500 $78,000 $76,500 34

35 Article 13 Rescind Unexpended CPC Appropriations I move that the Town rescind the unexpended appropriations under the following town meeting warrant articles: $1,678 voted under Article 12 of the Warrant for the October 21, 2002 Fall Annual Town Meeting from the Community Preservation Fund Open Space Preservation Reserve for the purpose of improving and restoring the Lime Quarry Reservation parking area; $10,835 voted Article 24 of the Warrant for the April 28, 2003 Spring Annual Town Meeting from the Community Preservation Fund Open Space Preservation Reserve for the creation of a parking area for and improvements to the Conservation Commission s Red Wing Farm; 35

36 Article 13 Rescind Unexpended CPC Appropriations $306,938 voted under Article 8 of the Warrant for the October 18, 2010 Fall Annual Town Meeting from the Community Preservation Fund Community Housing Reserve and the Community Preservation Fund General Reserve for the creation of Community Housing at 86 Richardson Road; 36

37 Article 13 Rescind Unexpended CPC Appropriations $62,500 voted under Article 14 of the Warrant for the April 30, 2007 Spring Annual Town Meeting from the Community Preservation Fund Housing Reserve for the purpose of buying down to an affordable rate existing housing units; and to return said unexpended funds to the Community Preservation Fund. SUBMITTED BY: Community Preservation Committee 37

38 Article 14 CPC Recreational Capital Improvement Fund I move that the Town appropriate $50,000 from the Community Preservation Fund General Reserve for the rehabilitation and restoration of land for recreational use, including the replacement of playground equipment and other capital improvements to the land or the facilities thereon which make the land or the related facilities more functional for their intended recreational use. SUBMITTED BY: Community Preservation Committee 38

39 Article 14 CPC Recreational Capital Improvement Fund 39

40 Article 15 CPC Red Wing Farm Parking Lot I move that the Town appropriate $15,000 from the Community Preservation Fund General Reserve for open space purposes for the restoration and expansion of the parking lot located at Red Wing Farm. SUBMITTED BY: Conservation Commission Community Preservation Committee 40

41 Article 15 CPC Red Wing Farm Parking Lot 41

42 Article 16 CPC Center Village Master Plan I move that the Town appropriate $30,000 from the Community Preservation Fund General Reserve for historic preservation purposes to be expended by the Board of Selectmen for consulting services related to the development of a center village master plan. SUBMITTED BY: Board of Selectmen Community Preservation Committee 42

43 Article 16 CPC Center Village Master Plan 43

44 Article 17 - Affordable Housing Chelmsford Woods 115 Units I move that the Town appropriate $2,181,000 for the creation of Community Housing on an 8.64-acre parcel of land located at Littleton Road, including the payment of all costs incidental or related thereto; that to meet this appropriation the Town appropriate $418,243 from the Community Preservation Fund Housing Reserve, appropriate $275,804 from the Community Preservation Fund General Reserve, and the Treasurer with the approval of the Board of Selectmen is authorized to borrow $1,486,953 under Chapters 44 and 44B, or any other enabling authority; that the Board of Selectmen and Town Manager are authorized to contract for and expend any federal or state aid available for the project, to enter into a grant agreement, and to acquire an affordable housing restriction on the property; and that the Board of Selectmen and Town Manager are authorized to take any other action necessary or convenient to carry out this project. SUBMITTED BY: Community Preservation Committee Two-Thirds Vote 44

45 Article 17 - Affordable Housing Chelmsford Woods 115 Units Area Return $319,952 from Brianna Lyn Account Return $62,500 from Courtyard Buy-Down Account $206,595 from Affordable Housing Reserve + $105,000 from Article 12 Reservation Amount $382,452 $311,595 Borrow over % Total CPC Appropriation $1,486,953 $2,181,000 Values below are estimates and for planning purposes only $136K $134K $131K $129K $126K $124K $121K $119K 116K 114K 111K $109K $107K $104K $108K 45

46 Article 17 - Affordable Housing Chelmsford Woods 115 Units Partnership between CHA/CHOICE and Stratford Capital Group LLC No funds dispersed until all funding sources awarded. Any sale or transfer of the project requires approval by the Town. Comprehensive Permit requires that the site remain affordable for perpetuity. Phase One: 57 Units Phase Two: 58 Units Rents varying from 30% AMI to 60% AMI to HAP Acquisition $1,890,000 Site Work $2,896,149 Construction Hard Costs $16,281,598 Hard Cost Contingency $1,959,622 Soft Costs $7,848,480 Reserves $1,012,375 Total Project Cost: $31,888,224 46

47

48

49 The Current Site

50 The Current Site

51 The Current Site

52

53 Mix of Building Types A community that will serve families, seniors, disabled and veterans.

54

55 Benefits to the Town of Chelmsford and its Residents - Unlike all other larger scale 40B Rental Developments this development will have 100% affordable and not just 20%. - It is a redevelopment of existing site and was approved by the BOS, Planning Board, Housing Advisory Board and CPC as an appropriate site for housing. - This development will provide Chelmsford with at least a one year reprieve from any other 40B developments as it will meet our Planned Production goals for at least one year. - This development will be affordable to a wide range of families, seniors Veterans and the disabled. Ranging from low to moderate income. - This development will only use the mandatory 10% set aside from Community Preservation making sure that the other 80% can be used for Open Space, Recreation and Historical purposes.

56 Phase One Phase Two

57 SCHEDULE

58

59 GOALS OF CHELMSFORD COMMUNITY PRESERVATION AFFORDABLE HOUSING

60 GOALS OF CHELMSFORD COMMUNITY PRESERVATION AFFORDABLE HOUSING

61 Recent CPC Awards for Community Housing Average award of $19,500 per unit This request is $18,965 per unit CHOICE Center $400,000 for 37 Units Manahan Street Veteran s Housing $400,000 for 8 Units Lynn Marcella Residences $75,000 for 5 Units

62 CPC Funding Using the $660,000 currently set aside for Community Housing, the Town would use those funds and bond the difference of $1.58 million. Both of these scenarios would require funds beyond the 10% minimum set aside if the interest rate is in fact 2.5%. However, the actual interest rate may be less and require nothing beyond the 10%. Similar to the purchase of Open Space, the Town used the balance in the accounts to make large lump sum deposits.

63 Protections 1.) Funds will only be dispersed once all of the other funding sources have been awarded. These funds will not be used prior to the closing of the other 6 or more funding sources. 2.) An Affordable Housing Restriction that identifies the $2.18 million dollars as a mortgage on the property. It will require that any sale or transfer of the project would require approval by the Town. This would allow the Town to protect their long term interest in the site. 3.) The Comprehensive Permit issued by the Town will require that the site remain affordable in perpetuity.

64 Article 18 Synthetic Turf Recreational Fields I move that the Town appropriate $2,000,000 for the rehabilitation of the recreational fields, including the installation of synthetic turf playing surfaces, located at the McCarthy Middle School and at the Chelmsford High School Simonian Stadium, including the payment of all costs incidental or related thereto; that to meet this appropriation the Treasurer with the approval of the Board of Selectmen is authorized to borrow $800,000 under Chapter 44 of the General Laws and $1,200,000 under Chapter 44B of the General Laws, 64

65 Article 18 Synthetic Turf Recreational Fields or any other enabling authority; that the Board of Selectmen, School Committee, and Town Manager are authorized to contract for and expend any federal or state aid available for the project; and that the Board of Selectmen, School Committee, and Town Manager are authorized to take any other action necessary or convenient to carry out this project; provided, however, that no Community Preservation Funds be expended on the acquisition of artificial turf for athletic fields. SUBMITTED BY: Town Manager Community Preservation Committee Two-Thirds Vote 65

66 Article 18 Synthetic Turf Recreational Fields Communities/Districts/Schools with Turf Fields Acton Andover Haverhill Innovation Academy (Tyngsborough) Lawrence Lowell Nashoba Tech (Summer 2013) North Andover Tewksbury (Summer 2013) Tyngsborough Westford Wilmington (Fall 2013) 66

67 Presented at Chelmsford Town Meeting The Chelmsford Synthetic Recreational Field Committee May 2, 2013

68 Value Proposition Create 2 new multipurpose recreation assets CHS Simonian Stadium McCarthy MS Field and Track Adds 4000 hours of Community Recreational Space Total Cost of Fields $2.5 million No additional tax burden to residents All Community Members will benefit Especially school-aged children Ability to play/practice on high quality fields Resulting in improved performance and fewer injuries More Productive use of Open Space Preserves open space in other areas of town

69 Themes: Opportunity. Ability to use fields all seasons. Currently fields must be closed certain seasons. Productivity. Turf will create a productive return of 8 fields in 2, with fewer injuries to our children. Leverage. With $500,000 in private entrepreneurial plan and users willing to pay, installation of turf is a prudent financial transaction for our citizens. Conservation. Conserves water eliminates use of fertilizer and pesticides and preserves open space.

70 The Current Condition

71 CHS Simonian Stadium

72 McCarthy Middle School Field and Track

73 Our Goal To Create Safe and Available Recreational Space Broad Benefit For youth sports participants For School and interscholastic, intramural, fitness and casual users For the whole community Safe environment Versatile Space Cost effective

74 New Multi-Purpose Recreational McCarthy MS Complex Complex

75 New Multi-Purpose Recreational Simonian Field Complex

76 Many Advantages This proposal is a smart solution to increase field availability and takes advantage of existing locations. Centrally located in the community Pedestrian Oriented Handicap Accessible Parking Rest rooms Lights (Simonian) Bleachers (Simonian) Concessions

77 Current Challenges Unable to be used much of the year due to weather and field resting constraints.

78 Current Challenges Increased likelihood of injury Uneven surface, ice, mud, dust and hard pack Grass annual maintenance costs Fields need to be mowed, irrigated, reseeded, chemically treated and painted

79 Challenges Contributes to shortage of active recreation space elsewhere in town. McCarthy Field was closed Fall 11 though Spring/Summer 2012

80 The Opportunity Year-round Availability Available all four seasons Available rain or shine Available 24x7 Steve Desy Quote about Leary during the fall... Very versatile, making use and scheduling a luxury. FieldTurf user Alex Campea Athletic Director, Catholic Memorial H.S. Number of games and practices have roughly tripled. They have used a Bobcat to remove snow. The field handles torrential rains well. Footing is excellent, you can play in all conditions. Infill Turf user Jim Davis Athletic Director, Belmont H.S.

81 The Opportunity Year-round Availability Available 350 days/year vs current 70. Like getting 8 fields in 2 Designated open community time for users of all ages, area clubs and community groups Currently 70 Usable Days Proposed 350 Useable Days Community School Community School

82 The Opportunity Simonian Stadium, Fall 12 Current Usage Simonian Stadium, Fall 13 Possible Usage 79 Total Hours 247 Total Hours

83 Simonian Stadium Rental Possibilities CHS FIELD School School Weekends Weekday Rentals Weekend Rentals Total Rent Hours Saturday Sunday January 7:00 AM - 3:00 PM None February 7:00 AM - 3:00 PM None March 7:00 AM - 6:00 PM 15th on 4 hr block 6 Hrs x 5 Days 8 hrs 12 hrs 200 April 7:00 AM - 9:00 PM 4 Hr Block 0 8 hrs 12 hrs 80 May 7:00 Am - 9:00 PM 4 Hr Block 0 8 hrs 12 hrs 80 June 7:00 AM - 3:00 PM None 6 Hrs x 5 Days 12 hrs 12 hrs 216 July None None 12 Hrs x 5 Days 12 hrs 12 hrs 336 August 20th on 7:00-3:00 20th on 4hr Block 12 Hrs x 5 Days 8 hrs 12 hrs 320 September 7:00 AM - 9:00 PM 4 Hr Block 0 8 hrs 12 hrs 80 October 7:00 AM - 9:00 PM 4 Hr Block 0 8 hrs 12 hrs 80 November 7:00 AM - 6:00 PM 4 Hr Block 3 Hrs x 5 Days 8 hrs 12 hrs 140 December 7:00 AM - 3:00 PM 4 Hr Block Renting 1/3 of Hours Total Rentable Hours x $125 X$125 $191,500 $63,750

84 The Opportunity McCarthy Field, Fall 12 Current Usage McCarthy Field, Fall 13 Possible Usage 36 Total Hours 247 Total Hours

85 McCarthy Rental Possibilities MMS Field Month School School Weekends Weekday Rentals Weekend Rentals Total Rent Hours Saturday Sunday January None None February None None March 7:00 AM - 5:00 PM None 4 Hrs x 5 Days 12 hrs 12 hrs 176 April 7:00 AM - 5:00 PM None 4 Hrs x 5 Days 12 hrs 12 hrs 176 May 7:00 AM - 5:00 PM None 4 Hrs x 5 Days 12 hrs 12 hrs 176 June 7:00 AM - 3:00 PM None 4 Hrs x 5 Days 12 hrs 12 hrs 88 July None None 12 hrs per day 12 hrs 12 hrs 168 August None None 12 hrs per day 12 hrs 12 hrs 336 September None None 12 hrs per day 12 hrs 12 hrs 168 October 7:00 AM - 5:00 PM None 4 Hrs x 5 Days 12 hrs 12 hrs 88 November 7:00 AM - 5:00 PM None 4 Hrs x 5 Days 12 hrs 12 hrs 176 December None None 4 Hrs x 5 Days 12 hrs 12 hrs 176 Renting 1/3 of Hours Total Rentable Hours x$125 X$125 $238,000 $79,250

86 The Opportunity: Cost Effective Leverage Local Dollars Innovative public-private approach minimizes local dollars Innovative entrepreneurial plan reduces the need for public maintenance and eliminates the need for replacement dollars.

87 The Opportunity: Maintenance Savings Estimated Savings

88 The Opportunity Safe, Versatile Surface Increased Safety The new fields will be level, consistent surface, limiting potential for injury Tyngsboro HS Field, Tyngsboro MA

89 The Opportunity Flexible Configuration Sized appropriately for soccer, field hockey and lacrosse. Can play football across both fields Can also accommodate 4 simultaneous 8v8 youth soccer games going cross-field

90 The Opportunity for the School District Improved quality and safety of play; Minimize cancellations; Maximize scheduling 13 School teams in the fall Boys/Girls Soccer Freshman/JV/V Field Hockey Fresh/JV/V Football Fresh/JVB/JV/V 6 School teams in the spring Boys/Girls Lax Fresh/JV/V Boys/Girls Track and Field CHS Marching Band 700 High School students would benefit Physical Education Classes

91 The Opportunity for the Community Youth Organizations 2460 Children would benefit Pop Warner FB: 300 Participants Youth Soccer: Fall 900 Spring 800 = 1700 Participants Youth Lacrosse: 340 Participants Youth Field Hockey: 120 Participants Outside Rentals State/Regional Tournaments Adult Leagues Soccer, Lacrosse, Field Hockey and Football All would bring revenue into local businesses such as restaurants and hotels.

92 Funding Project Estimated Cost $2.5 million Community Preservation Fund $1.2 million Private Fundraising $500,000 Bond from town $800,000 Paid back through revenues from rentals, naming rights and possible increased user fees (Youth organizations).

93 Funding the Project Rental Revenue Projection Revenue Potential Conservative Estimate for the rental of 1/3 of the available hours at two fields = $142,000. Revenue Example Acton Boxborough School District Fiscal Year year Lease Tenant hours per year $100 per hour = $80,000 5 Year Lease Tenant hours per $110 per hour = $22,000 AB Youth teams pay $15/registered player per season = $54,000 One year tenant 180 $125 = $22,500 *All tenants are private athletic club teams. Total $178,500

94 The Development Plan June Dec Jan May June Sept Oct Engineering study Funded by schools School Committee approval of concept Community Preservation Presentation Design Firm Hired Town Meeting Approval Vendor selected Installation begins Field available Project completed

95 Local Communities with Turf Fields Acton-Boxborough 3 Fields Andover 1 Field Bedford 1 Field - Building this summer Concord-Carlisle 2 Fields Haverhill 2 Fields Innovation Academy Tyngsboro(Serving our district) 1 Lawrence 1 Field Lowell 2 Fields Nashoba Tech.(Serving our district) Just went out to bid North Andover 3 Fields Tyngsboro 1 Field Westford 3 Fields

96 Turf Project 2013 Community, Productivity, Leverage Thank you: Any questions?

97 Article 19 Energy Management Performance Contract I move that the Town appropriate $18,126,336 for the purpose of making energy and water conservation and similar improvements to Town-owned properties, including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under the direction of the Town Manager; that to meet this appropriation the Treasurer with the approval of the Board of Selectmen is authorized to borrow $18,126,336 under Chapter 44 of the General Laws or any other enabling authority; that the School Committee, Board of Selectmen, Superintendent of Schools, Town Manager, or any other agency of the Town is authorized to contract for any federal or state aid available for the project; and that the School Committee, Board of Selectmen, Superintendent of Schools, Town Manager, or any other agency of the Town are authorized to take any other action necessary or convenient to carry out this project. SUBMITTED BY: Town Manager Energy Conservation Committee Two-Thirds Vote 97

98 Article 19 Energy Management Performance Contract 56 Communities, 15 Housing Authorities, and 26 State Buildings in Massachusetts have Implemented Energy Managements Performance Contracts including Acton-Boxborough Regional School District Belmont Lowell North Andover Reading Tewksbury Hospital Worcester 98

99 2013 Town Meeting Article 19 Energy Management Services (Energy Savings Performance Contract) May 2, Johnson Controls

100 Town of Chelmsford Agenda Why consider Article 19 Energy Savings Performance Contract? What is a Performance Contract? Energy Conservation Measures (ECM s) Capital Improvements Energy Savings Measures Renewable Energy Generation Project Cost and Guaranteed Energy Savings Conclusion Questions 100 Johnson Controls

101 Town of Chelmsford Why Performance Contracting? Budget neutral approach to meet facility / capital needs Capital Improvements with NO INCREASE in tax rates Green Communities program goals Energy source diversification Technical expertise with reduced cost Guaranteed savings 101 Johnson Controls

102 What is Performance Contracting Town of Chelmsford Design build general construction energy efficiency and capital project Upgrades funded within your existing $1.62M annual utility budget 43% reduction with efficiency and added renewable generation Enabled by MGL 25.A.11.I A proven, budget-neutral approach by Federal Government, States, Municipalities, and School Districts throughout US, MA and New England Local: Lowell, Reading, Worcester, Wakefield, Canton, Watertown, Swampscott In short, Performance Contracting is a way for you to get needed building improvements done by reinvesting the energy cost savings they generate back into the facilities. Those savings are guaranteed. 102 Johnson Controls

103 Town of Chelmsford Budget Neutral No Increase to Tax Rates $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 Do Nothing Energy Spend Investment Repayment $1,000,000 $500,000 Energy Spend $ NOW Energy Spend Investment Repayment Do Nothing Energy Spend 103 Johnson Controls

104 Town of Chelmsford Capital Improvements In current Capital Plan Energy Management Systems Replace Unit Ventilators Chiller Replacement Furnace / DX Cooling Air Handler Exterior Lighting Lighting Controls Chelmsford High School McCarthy Middle School Parker Middle School Byam Elementary School Center Elementary School Harrington Elementary School South Row Elementary School Community Education School Town Hall Senior Center Chelmsford Country Club (35) individual projects located at (11) Facilities 104 Johnson Controls

105 Additional Capital Improvements Town of Chelmsford Energy Management Systems Boiler Replacement Ductless Split System Domestic Hot Water Steam to Hot Water Conversion LED Street Lights Chelmsford High School McCarthy Middle School Parker Middle School Byam Elementary School Center Elementary School Harrington Elementary School South Row Elementary School Community Education School Town Hall Central School Administration Adams Library Town Wide Street Lights (13) individual projects located at (12) Facilities 105 Johnson Controls

106 Energy Savings Measures Lighting Fixture Retrofit Weatherization Attic Insulation Window Replacement Variable Frequency Drives Pipe Insulation Motor Replacement Water Conservation Vending Machine Controllers Walk in Cooler Controls Transformer Replacement Chelmsford High School McCarthy Middle School Parker Middle School Byam Elementary School Center Elementary School Harrington Elementary School South Row Elementary School Community Education School School Central Administration Town Hall Police Station and Garage East, North, and South Fire Stations Adams Library McKay Library DPW Garage and Maintenance Senior Center Chelmsford Country Club Town of Chelmsford (80) individual projects located at (23) Facilities 106 Johnson Controls

107 Renewable Energy Solar Photovoltaic Town of Chelmsford Chelmsford High School McCarthy Middle School Parker Middle School Byam Elementary School Center Elementary School Harrington Elementary School South Row Elementary School Community Education School New DPW Building 107 Johnson Controls

108 ANNUAL CARBON FOOTPRINT REDUCTION Town of Chelmsford CO 2 sequestered by 57,822 tree seedlings grown for 10 years in an urban scenario CO 2 sequestered by 481 acres of pine or fir forests CO 2 emissions from 431 passenger vehicles CO 2 emissions from 5,244 barrels of oil consumed CO 2 emissions from the energy use of 192 homes for one year CO 2 emissions from burning 12 coal railcars 108 Johnson Controls

109 Project Cost and Guaranteed Savings Project Cost Town of Chelmsford Capital Improvement $8,985,949 Energy Savings Measures $2,576,805 Renewable Energy / Solar PV $6,563,582 Total Project Cost $18,126,336 First Year Project Savings / Revenue Energy Savings / Capital / Renewable Energy $693,801 Solar Renewable Energy Credits $394,542 Total First Year Project Savings $1,088,343 Net savings to Town (including interest) over Term $146, Johnson Controls

110 Conclusion Town of Chelmsford NO Vote on Article 19: Continue to send utility company the same amount of money Continued increase in Capital needs and budget Get nothing for the money you will send to the utility company YES vote on Article 19: Reduce current and future Capital needs by $8,985,949 Move towards Green Communities goals Reduce risk with diversification of utility sources Improve learning and working environments ALL DONE WITH NO INCREASE TO TAX RATES 110 Johnson Controls

111 Questions Town of Chelmsford 111 Johnson Controls