NIGP Accreditation for Cooperative Programs

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Jonathan Caldwell
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1 NIGP Accreditation for Cooperative Programs Brent Maas Exec. Director, Business Strategy

2 Why accredit coop programs? Proliferation of cooperative programs Muddied definition of cooperative Ensuring integrity of practice and high standard Regulatory threat Leadership and monitoring

3 Accreditation Program Goals VISION A marketplace of quickly identifiable cooperative programs that consistently practice sound public procurement behaviors. MISSION Preserve the integrity of cooperative practice as a long-term, viable procurement option.

4 Accreditation Goals ALL practices consistent with: Values, Guiding Principles & Practices of Public Procurement ABA Model Procurement Code Global Best Practices Demonstrated commitment to professional procurement practice

5 Accreditation Goals Voluntary participation Define stringent requirements Identify deficiencies Provide opportunity for correction Accredit only those meeting the requirements

6 Accreditation Goals What it s NOT NOT a replacement for agency due diligence NOT an indicator of best solution or best price Does NOT review 100% of contracts and contracting agencies

7 Focus of Accreditation Cooperative program management Procurement processes used to establish a body of contracts Contracting agency NOT proposing to certify or accredit all contracts NIGP 2014

8 3 Areas of Focus Could be the same entity Program Management Contracting Agency Management Contracting Process

9 Program Management ENTITY TYPE Non-Govt Facilitator Government Authority Non-Profit Program profile Type of entity Transparency Ethical commitment Competitive contracting model # contracts/ suppliers/ staff AREAS OF FOCUS Governance Financial audit Customer service / user experience Access and fees Supplier mgt support Contract mgt support Contract audits Price Rebates Dispute resolution

Contracting Agency Management Governance & Authority Strategic Procurement Planning AREAS OF FOCUS Personnel & Organizational Mgt IRS organization type Statutory authority Policy manual Procurement

10 Contracting Agency Management Governance & Authority Strategic Procurement Planning AREAS OF FOCUS Personnel & Organizational Mgt IRS organization type Statutory authority Policy manual Procurement authority Ethics Planning & scheduling Spend management Emergency preparedness Ethics & sustainability Audit & evaluation Ethics Professional development & certification IT-based systems enablement

Procurement Process Pre-Solicitation Solicitation AREAS OF FOCUS Award & Post- Solicitation Needs assessment Solicitation model (rationale) Specifications Market evaluation Stakeholder involvement

11 Procurement Process Pre-Solicitation Solicitation AREAS OF FOCUS Award & Post- Solicitation Needs assessment Solicitation model (rationale) Specifications Market evaluation Stakeholder involvement Solicitation development Award criteria Communication and transparency Adequate notice and response time ITB/RFP competitive opportunity Piggyback language Defined criteria & weighting Single/Multiple Award Communication and transparency Evaluation method Document availability Post-award changes Public / user notification Appropriate Contract & supplier management

12 Mandatory Elements (high-level) Government or non-profit entity Competitive solicitation / award Transparency of practice, documentation and disclosure Legal compliance Evidence of ongoing contract management Evidence of supplier performance management Commitment to ethical practice by all parties

13 Criteria & Passing Program Management 38 criteria 14 MANDATORY 14 scored 10 informational 106 / 118 Agency Management 48 criteria 16 MANDATORY 29 scored 3 informational 150 / 167 Procurement Process 77 criteria 47 MANDATORY 27 scored 3 informational 174 / MANDATORY + NIGP PASSING

14 Recognition & Maintenance License to use NIGP Accredited Cooperative mark Posting to dedicated area of NIGP website 3-year accreditation 18-month check-in (ongoing)

15 Fees & Assessment Methodology Fee structure Assessment fee NIGP Accredited Cooperative license fee Assessment methodology Desk audit NIGP Consulting 25% of program contracts (20 max) 33% of program agencies, if lead agency model (5 min; 10 max) Mandatory Criteria Pass Rate: 100% Scored Criteria Pass Rate: 90%

16 Coop Accreditation Task Force Jean Clark Director, Procurement Transformation Services (NIGP Consulting) Periscope Holdings Rebecca Cook Commodities Division Director MI Dept of Management & Budget Stephanie Dion, CPPB Procurement & Contract Specialist City of Red Deer, AB Barb Johnson, CPPO Contract Administrator Ohio Dept of Rehab & Corrections Ted Lucas, JD, CPPO Dir., Procurement & Contracts Division Sound Transit, WA Brent Maas Exec. Dir., Business Strategy NIGP Cliff McCue Associate Professor Florida Atlantic University Nelson Park, CPPO Procurement and Contracting Manager Seattle City Light, WA Matt Walker President, NIGP Code & NIGP Consulting Services Periscope Holdings

17 Additional Resources Public Procurement Practices Cooperative Procurement: Great Value (Great Confusion) - Resources-Publications-Position Papers Comments or Inquiries? Feedback Nsite community Brent Maas NIGP Exec. Dir., Business Strategy & Relationships bmaas@nigp.org

18 NIGP Accreditation for Cooperative Programs Brent Maas Exec. Director, Business Strategy

NIGP. Accreditation. Guide. THE INSTITUTE for PUBLIC PROCUREMENT

NIGP. Accreditation. Guide. THE INSTITUTE for PUBLIC PROCUREMENT NIGP Accreditation Guide THE INSTITUTE for PUBLIC PROCUREMENT NIGP Accredited Cooperative Accreditation Guide 1. Accreditation program vision and mission... 2 2. Quick-reference... 3 Why the program? Who