EXECUTIVE COMMITTEE MEETING

Transcription

1 EXECUTIVE COMMITTEE MEETING 26 FEBRUARY h00-17h00 SECRETARIAT OFFICES BRYANSTON

2 EXECUTIVE COMMITTEE MEETING Date: 26 February 2015 Time 15:00 to 17:00 Venue: SARA Offices, Bryanston Members: AGENDA Ms Lindiwe Sebesho President Alexander Forbes To attend Ms Nazlie Samodien President Elect Edcon Limited To attend Mr Peet Kruger Imm Past President Synntech People Solutions To attend Mr Jerry Botha Tax Consulting South Africa To attend Dr Mark Bussin 21st Century Pay Solutions To attend Mr Martin Hopkins PwC Apology Mr Kobie Joubert Barclays Africa To attend Dr Ronel Nienaber Sasol Tentative Mr Alan Seccombe PwC Tentative Ms Yolanda Sedlmaier Deloitte Apology Ms Yvonne Dam PwC Apology Mr Peter J Davison Lancaster Old Mutual Unconfirmed Ms Marie Claire Mclachlan CultureCode To attend Mr Laurence Grubb Khokhela Consulting Apology Ms Debbie Lane Mitchell Project Manager To attend Mr Allen Lombard COO To attend Ms Cynthia Badenhorst General Secretary To attend 1. WELCOME AND APOLOGIES (5min) (LS) 2. DECLARATION OF CONFLICT OF INTERESTS 3. MATTERS ARISING FROM PREVIOUS MINUTES (30mins) 3.1 IMG designations have been received and will be reviewed and finalised (DLM) 3.2 Bursary application (RN) App (i) Secretaries: VdW & Co. SARA Executive Committee Agenda 26 February 2015 NPO

3 3.3 Thought Leadership Journal (AL) 3.4 Best Journal article to be added to the Reward Awards Categories (PK/MH/AL) 3.5 Bootcamp the day prior to the conference (PK) 3.6 Branch feedback and minutes for Exco approval (PDL & YD) App (ii) 3.7 Constitutional Changes (AL) 3.8 Contracts of the SARA resources (LS) Planning processes (AL) App (iii) 3.10 MRS Feedback (decision) (AL) App (iv) 4. NEW PORTFOLIO STRATEGIES/APPROACHES FOR DISCUSSION (40mins) Avocacy (decision), SECM (& 31 March cross portfolio day)(decision), ARA (decision) App (v, vi, vii) 5. PORTFOLIO PROJECT PLANS (info) (20mins) App (viii) 6. FINANCIALS (10mins) 2014 prelim (info), 2015 YTD (info), VdW rates (decision) App (ix, x) controls (info), FW cover (info) 7. ADDITIONAL ITEMS (15mins) 2015 Event Schedule App (xi) SAQA mid term review feedback (info) (DLM) HR future meeting with Alan Hosking (info) (LS) Speaker invites/sara spokesperson (info) (LS) ADOPTION OF PREVIOUS MINUTES (1min) App (xii) Minutes of the meeting held on 13 November DATE OF THE NEXT EXCO MEETING (2min) 21 May CLOSURE Secretaries: VdW & Co. SARA Executive Committee Agenda 26 February 2015 NPO

4 Applicant Petrus Amakutuwa Siphiwe Hlongwane Stacy Shelton Company PWC, Namibia Alexander Forbes LTD Nelson Mandela Metropolitan University Position Title Remuneration Consultant Head Human Resources Junior Lecturer Qualifications 1. BSC: Mathematics & Statistics University of Namibia Certificate: Human Resource Management Intl University of Management No previous qualifications listed. 1. BA Honours Industrial Phsycology NMMU- April BA Human Resource Management NMMU Institution Regent Business School Millpark Business School Nelson Mandela Metropolitan University Level MBA MBA MA Industrial Phsycology Proposed Research Title Assessment of the performance management systems in the Namibian Public Sector. To retain or not to retain: Long term incentive plans at Alexander Forbes Ltd. The relationship between intrinsic rewards, personality and emotional intelligence within the South African education sector 1

5 SARA KZN Committee Meeting 2 December 2014 Present: Nozipho Ndhlovu, Megan Shepstone, Marilyn Lennox and Yvonne Dam Overall thoughts: Invites etc send out quite late sometimes, We have swapped a lot of dates, due to holidays etc., We have cancelled quite a few events, It is hard to get the number of people attending the events increased, It is hard to get sponsorship, The sessions became more participative and we can even increase this, as this is what participants indicated as important, We changed venues, are we happy in the new place? What can we do different next year? Events: Besides the events that are planned nationally we would like to host the following events in Durban: 1 IMG Event (Marilyn as driver) 1 Mini-Conference (Yvonne as driver) Performance Management (Nozipho as driver) o Link to reward o One case study o One consultancy type of input Development of people through Coaching & Mentoring (Megan as driver) o Link to retention and rewarding people o Judith Nzimande possible speaker on behalf of Richard s Bay Coal Terminal who have implemented this o Marian Kosta possible speaker with a more academic point of view For each event we suggest to have two speakers, allowing each speaker to speak for 45 minutes and minutes for extension and questions; hence a two hour event in total, preferably on the same topic, different angle. Venue: We would like the venue to be a landmark, and speaking to people as it will elevate the status of SARA consequently. We thought of the following three potential venues (budget and timing allowing): Hilton Centre of hotel Durban Elangeni Beachfront Durban Suncoast Beachfront Durban If need be we can make site visits. 2

6 To increase participation, we would like the room to be set-up either as one round table or (when more participants are there) in a horseshoe/u-shape. Link to national: Marilyn will drive the IMG stream and will participate in the IMG calls, Yvonne will participate in the call with respect to setting topics and speakers for the miniconference in Durban, Yvonne will also participate in the exco calls. Committee: We have three people who are interested in joining the committee: Caitlin Shaw (PwC), Lionel van Schalkwijk (PE Corporate, also interested in becoming chair next year), Lady from Old Mutual (through Marilyn). Megan has reached out to Debbie to enquire about the formal process we need to follow in order to admit new committee members. We will await Debbie s feedback and follow that process. Megan has indicated to step down, should Lionel become a committee member. We feel that the committee should not be more than 4-6 members, and each committee member has to drive at least one event. Project Management: To ensure we are all on the same page here in KZN and optimal linked to Johannesburg, we suggested formally running a project management plan per event; allowing to align timelines and to clearly identify the roles and responsibilities of the persons involved. The timelines we identified (to be finalised with input from Joburg): 3 months prior to event, the committee member starts with: o Selecting the topic o Identifying speakers o Securing venue 6 weeks prior to event: o The committee member informs SARA Joburg with the names of the two speakers o Sending bios of the two speakers o Sending a short description of the topic they will speak on o SARA Joburg will send out a sms to Durban database for a save the date o SARA Joburg starts drafting the invite 4-5 weeks prior to event: o The invite will be send out 3 weeks prior to event: o Driver needs to check how many people have signed up and need to decide whether additional marketing is needed 2 weeks prior to event: 3

7 o SARA Joburg sends out a sms stating the last chance to subscribe before the invitation time is closed 1 week after event: o SARA Joburg sends out a thank you with a link to the SARA website where all presentations of the KZN event are captured, as well as announcement of the next date for the SARA KZN event as well as potential topic. If we could properly project manage these timelines (once agreed upon) it would allow the committee members to be informed on their actions as well as the SARA Joburg team, ensuring alignment. We will then also be informed who to liaise with in the different stages. General thoughts: If the tax event is taking place on January 2015 we need to send invites out to now. However, some considerations: Durban closes from 15 December to half January; school only starts on 21 January again. Hence this timing might not be ideal. Given the fact that the other presentation is scheduled in March by Jerry, could we not do a back-to-back two day event, so he only has to fly down once? We have had different participants for events over the past year. Would it be an idea to send out an (perhaps with a short questionnaire) to all participants of the last two years informing them of upcoming events this year and asking them for input so that we can tailor-make the events to their needs? Dinner: A thank you dinner for each committee member is scheduled for Tuesday 9 6pm at the Elangeni hotel. Yvonne to confirm. 4

8 South African Reward Association WESTERN CAPE COMMITTEE MEETING Date: 21 January 2015 Time 09:00 Venue: Old Mutual Coffee Shop, Pinelands MINUTES PRESENT: Peter Davison-Lancaster (Chairman) Dianne Auld Jani van Niekerk APOLOGIES: Thobela Kolweni Deon Smit Tammy Kuhn Henriette Jordaan 1. WELCOME Peter welcomed the members present to the first meeting for EVENT PLANNING 2015 Committee members were asked to table ideas for possible events for the year. The members discussed the following events overleaf and action plans: 5

9 EVENT DATE VENUE SPEAKER ACTION CT MEMBER Tax Event 10 March Protea Hotel Durbanville Jerry Botha Booked Deon / Thobela Exec Rem & LTIP 13 May? PwC Offices? Martin Peter to liaise Jani Hopkins? with Martin W@W Feedback 9 July? TFG? CT Speakers to be Henriette Attendees confirmed EE update with focus on Equal Pay for work of equal value 22 Sep? Radison Blu Granger Bay? Or Hotel School, TBC TBC Tammy Mini Conference : Worklife Balance & Employee Wellness POPI / Pension Fund Reform / topic from conference. GRP recognitions Granger Bay 16 Oct? MMI (Lindiwe?) 27 Nov? Old Mutual House See proposal below TBC TBC Drinks and snacks afterwards Dianne Deon & Peter Worklife & Wellness Mini-Conference : Tembi Dladla Sanlam Establishing a crèche case study 30mins Huli Moliea RGA Working from home case study 30mins TBC Old Mutual Financial Wellness case study 30mins ANOTHER TBC TBC 30mins Dianne Auld Auld Consulting WLCP programme 15mins 10mins question time after each speaker 3. OTHER It was noted the great support we get from Allen and the team in JHB with the admin and planning around our events. Next committee meeting on 10 March. 4. CLOSURE Peter closed the meeting. 6

10 Promoting and Developing the Reward Profession and Practices 7 Strategic Themes and Objectives

11 STRATEGIC FOCUS AREAS/THEMES Promote and Develop the Reward Profession and Practices Thought Leadership Grow Brand Awareness And Create Brand Affinity & Loyalty Shape the Thinking of the Reward Industry Advocacy 8 Marketing, Communications and PR Reward Capability Building

12 STRATEGIC OBJECTIVES (3-5 YEARS) Perspective Promote And Develop The Reward Profession and Practices Members/ Stakeholders Grow Membership Build Reward Capability Continually Improve SARA Stakeholder Value Propositions Strategy Map Financial/ Stewardship Internal Process Deliver Relevant Events, Networking, Training and Comms Sound Governance and Preservation of Assets Effective and Efficient Delivery of Operational Plans Effective use of Funds to Benefit Members Effectively Promote and Market SARA People/ Tools/ Organisational Capacity Create Thought Leadership Capacity 9 Grow Knowledge of Member/ Stakeholder Needs Drive Advocacy and Relevant Research

13 Minimum Reward Standards (MRS) Update Promoting and Developing the Reward Profession and Practices 10

14 Background Based on GARP work done up to 2011 (practices) Renamed and developed as MRS for bootcamp and online training (standards) Standards has taken on different meaning (e.g. SABPP) MRS has wide connotations Currently used for Tutor-facilitated Workshops (modules 1-6) and OnLine training (modules 1-8) Wide range of professionals are attending workshops with different expectations Need has arisen to consider 11 options going forward

15 Event Feedback (9&10 Feb 2015) 12

16 Event Feedback (9&10 Feb 2015) 13

17 Decision to be Made Three specific target audiences identified 1. Entry level/foundational reward fraternity 2. HR practitioner that requires an overview of reward and the key (most important) standards 3. Seasoned practitioner that attends for the standards overview (1) Remove standards from the naming and keep it foundational with the most important standards (2)/(3) Retain standards and enhance the material to cover more detail on the standards In the interim, properly profile the ideal candidate in our communications and targeting 14

18 Summary Original (March 2014) material to be used for bootcamp Meeting of key role players Material enhancements and MRS schedule to be reviewed 15

19 PROPOSED APPROACH TO SARA S ADVOCACY INITIATIVES Draft 02, 19 Feb 2015 LS 16

20 THE REWARD PROFESSION THROUGH SHAPING THE THINKING OF POLICY MAKERS INOLVED IN DELIBERATIONS THAT IMPACT ON THE REWARD INDUSTRY Thought Leadership Shape the Thinking of the Reward Industry Advocacy Promote and Develop the Reward Profession and Practices Promote SARA Grow Brand Affinity/Equity and Awareness Market SARA Reward Capability Building 17 2

21 OVERALL GOAL (PROPOSED) The overall goal of SARA S advocacy initiatives is to influence stakeholders involved with *policies that impact on total reward practices on behalf of our members. Specific objectives will need to be determined for each issue advocated by SARA per the advocacy template that will be used to propose advocacy initiatives for exco s consideration and approval. *A policy can be a plan, strategy, or agenda; program or course of action; budget 18decision; piece of legislation; or regulations or protocols/guidance issued by a government, multinational entity, or institution 3

22 WHAT ADVOCACY IS / IS NOT What it IS Influencing the decisions/opinions of relevant policy makers through: facilitating discussions between relevant stakeholders providing input to draft policies sharing information as required participating in targeted fora/sessions What it is NOT Taking a particular stand on reward related policies and/or topical issues Mobilising member support for a particular stance on reward related policies and/or topical issues Making reward related policy decisions Getting sponsorships, general communication, lobbying, education and awareness etc *A policy can be a plan, strategy, or agenda; program or course of action; budget decision; piece of legislation; or regulations or protocols/guidance issued by a government, multinational entity, or institution 19 4

23 POTENTIAL PROCESS, STAKEHOLDERS, PARTNERS /ALLIANCES, OPPORTUNITIES Process (evolutionary) Identify Target Advocacy STKH/ Partners Identify Exco Lead & STKH/ Partner Opendoor Contact Identify Likely Advocacy Engagements Populate Advocacy Opportunity Radar/Plan Execute as per Plan and Strategy/monitor/ refresh Target Advocacy STKH Group Target Advocacy STKH Advocacy Partner(s) Exco Lead Target STKH Opendoor Contact Advocacy Opportunity/ Issue Advocacy Radar Details (timings) Government DOL IoD, SAPA, BUSA, etc. Organised Labour Benefit Service Providers PK Niresh Singh (DDEE) EP4WoEV Oct 2014 Public comment Treasury TBC JB TBC Tax legislation amendments DOHA COSATU Axiomatic, Rel Africa, etc. BUSA, HR Futue, Unis, etc. AS TBC Immigration legislation amendments MB TBC RSA competitiveness/ wage gap Various Various JB TBC (low key/indirect) 20 5 Event IEC Feb 2016 TBC TBC TBC

24 GENERAL APPROACHES The most relevant approach will be followed depending on the advocacy initiative being pursued e.g. public approaches could include gathering input on specific issues from members through various member communication media. private approaches could involve working quietly with a few key partners to make contributions or influence decisions behind the scenes. direct approaches could involve directly asking policymakers to take action on particular issues. indirect approaches could involve influencing opinion through a third party such as the media, public, or other actors. The approach recommended must be included in the advocacy initiative template for Exco s consideration/approval 21 6

25 ACTIVITIES Activities that optimise the expertise, capacity and funds available should be designed to achieve the objectives of each advocacy initiative. Examples of activities that could be considered include: Dialogues & meetings with targeted stakeholders / policy makers Documenting technical information, contributions or recommendations to stakeholders/policymakers Targeted media engagements Educational briefings & events Member communication and awareness campaigns Each advocacy initiative undertaken should include a list of the activities that will be undertaken in the advocacy template for Exco s consideration/approval. See suggested format table: Activity/Event Lead Person (SARA) Lead Person (Partner) Timing Estimated Cost 22 7

26 NEXT STEPS 1. Obtain exco s input on advocacy approach and radar of issues (LS and team at exco meeting 26/02) 2. Finalise advocacy process template and develop advocacy plan for high priority issues as agreed (AL by mid March) 3. Ensure ongoing execution and monitoring of advocacy initiatives as approved (LS and team) 23 8

27 2015 Project Plans Interns 24

28 Employee Benefits and Tax 25

29 2015 Conference 26

30 27

31 28

32 Reward Awards 29

33 Professionalisation 30

34 ARA Education 31

35 KZN 32

36 Cape Town 33

37 Revenue Statement year to date Dec-14 Actual Actual Actual Budget YTD Budget Budget Event Revenue Event Expenditure Profit/Loss on events Interest Received Internship Programme - Johannesburg Subscription Fees Professionalisation Unallocated Total Revenue Revenue Advertising ARA Events Audit Fees Bank Charges Consultants Debbie Lane-Mitchell CM Powers N v d Linde-Barker Allen Lombard Internet, Web Site & E-Bulletin Postage & Telephone Printing & Stationery S & T Association Management Company Subscriptions Paid elearning System Bursary Total Expenditure Expenditure Net Surplus/Loss Assets and Liabilities at Dec-14 Dec-11 Dec-12 Dec-13 Dec-14 We confirm that the values reflected are in Assets agreement with the bank records at our disposal. ABSA Call Account ABSA Money Market Account ABSA Forex Acc Debtors JEAN VENTER VdW&Co Professional Accountant SA Pr:3348 Equity and Liabilities Retained Income VAT Control Creditors * Internship Creditors Audit Fee W Prepaid Membership Prepaid GRP Courses

38 Debtors Invoiced Received Due Expenditure Profit/Loss Debtors 2014 on Receipts Event Income - Johannesburg Professionalisation Event Income - Cape Town Event Income - KZN Event Income - IMG ARA - Events Event Income - Conference & Banquet GRP - Johannesburg GRP - Cape Town Debtors Invoiced Received Due Expenditure Profit/Loss Debtors 2013 on Receipts Event Income - Johannesburg Professionalisation Event Income - Cape Town Event Income - KZN Event Income - EMG ARA - Events Event Income - Conference & Banquet GRP - Johannesburg GRP - Cape Town Debtors Invoiced Received Due Expenditure Profit/Loss Debtors 2012 on Receipts Event Income - Johannesburg Event Income - Cape Town Event Income - KZN Event Income - EMG Event Income - Conference & Banquet GRP - Johannesburg GRP - Cape Town Total 2012 Debtors Debtors 2011 Annual Conference Annual Banquet GRP - Cape Town GRP - Johannesburg GRP - KZN Branch Function - JHB Branch Function - CT Branch Function - KZN EMG Function Internship

39 SARA EVENT SCHEDULE 2015 DATE MONTH EVENT VENUE JANUARY January Tax & Cost to Company Workshop - DBN FEBRUARY Sica s Guest House, Durban CPD POINTS TIME 10 Full day 9 & 10 February MRS Module Workshop House of Pharaohs 10 Full day MARCH 4 March Annual Tax Update - DBN Suncoast Casino March Annual Tax Update CPT Protea Hotel, Durbanville March Annual Tax Update - JHB Wanderers Golf Club March IMG Breakfast - JHB CCJ, Woodmead APRIL 16 April IMG Breakfast - DBN Suncoast Casino April IMG Breakfast - CPT Protea Hotel, Tygervalley & 23 April MRS Module Workshop - Durban Suncoast Casino 10 Full day MAY 7 May Reward Awards Launch event - JHB CCJ, Woodmead May Tax & Benefits Workshop - JHB CCJ, Woodmead 5 Full day JUNE 4 June Professionalisation breakfast JHB CCJ, Woodmead & 9 June MRS Workshop - JHB House of Pharaohs 10 Full day 23 June WorldatWork Feedback event JHB CCJ, Woodmead June WorldatWork Feedback event CPT Protea Hotel, Durbanville June Breakfast event - DBN Suncoast Casino JULY 23 July IMG Half day Workshop - CPT Protea Hotel, Durbanville July IMG Half day Workshop - JHB CCJ, Woodmead July Tax & Cost to Company Workshop - JHB CCJ, Woodmead 10 Full day 36

40 AUGUST 13 August Tax & Benefits Workshop - JHB TBC 5 Full day 20 August SARA Breakfast event - DBN Suncoast Casino SEPTEMBER 3 September Professionalisation breakfast - JHB CCJ, Woodmead September Tax & Cost to Company Workshop - CPT TBC 10 Full day 16 September Excel Course Bytes Conference Centre, 4 Full day Midrand 29 & 30 September MRS Module Workshop (TBC) TBC 10 Full day OCTOBER 5-6 October MRS Module Workshop - JHB House of Pharaohs 10 Full day 7 October Tax & Benefits Workshop - JHB TBC 5 Full day NOVEMBER 5-6 November SARA Conference Vodaworld, Midrand Full day 7 November SARA Reward Awards Banquet Vodaworld, Midrand Evening 12 November SARA Half Day Conference - DBN Suncoast Casino SARA Reserves the right to cancel or postpone any events. All dates are subject to change. 37

41 EXECUTIVE COMMITTEE MEETING Date: 13 November 2014 Time 15:00 to 17:00 Venue: SARA Offices, Bryanston Members: MINUTES Ms Lindiwe Sebesho President Alexander Forbes Present Ms Nazlie Samodien President Elect Edcon Limited Present Mr Peet Kruger Imm Past President Synntech People Solutions Present Mr Jerry Botha Tax Consulting South Africa Present Dr Mark Bussin 21st Century Pay Solutions Present Mr Martin Hopkins PwC Apology Mr Kobie Joubert Barclays Africa Apology Dr Ronel Nienaber Sasol Present Mr Alan Seccombe PwC Present Ms Yolanda Sedlmaier Deloitte Telecon Ms Yvonne Dam PwC Apology Mr Peter J Davison Lancaster Old Mutual Apology Ms Samantha van Rensburg Barclays Africa Apology Ms Debbie Lane Mitchell Project Manager Present Mr Allen Lombard COO Present Ms Cynthia Badenhorst General Secretary Present 1. WELCOME AND APOLOGIES Ms Sebesho welcomed all in attendance and NOTED apologies listed above. 2. DECLARATION OF CONFLICT OF INTERESTS No conflicts of interest were tabled. 3. READING AND CONFIRMATION OF AGENDA AND ADDITIONAL ITEMS The committee confirmed the agenda. Secretaries: VdW & Co. SARA Executive Committee Minutes 13 November 2014 NPO

42 4. READING AND CONFIRMATION OF PREVIOUS MINUTES The minutes of the meeting held on 24 July 2014 were confirmed. It was NOTED that action items are covered under matters arising. IMG designations have been received and will be reviewed and finalised by the professionalization committee. [Action: Dr Nienaber] Bursary application Ms Sedlmaier reported that no feedback was received from the applicant on the items which required clarification and it was AGREED that the matter be closed off. [Action: Ms Sedlmaier] Professionalisation The committee NOTED that a professionalisation event for more experienced members will be held on 20 November MRS Module Event It was NOTED that the MRS modules were presented at an inaugural MRS 2 day workshop event, the attendees of which were a mixture of experienced and entry level members. The event was well received and the feedback clearly indicated that a repeat of this programme is required. Dr Bussin would distribute the presentation files and related content once updated. Accreditation of service providers (accreditation of course material presented). An invitation to raining providers to submit applications for accreditation of their course material was distributed, with approximately five consulting houses showing interest. ARA Three countries had been launched to date and focus is now on enticing members in those countries to join the association. Namibia are enthusiastic and are planning their second event. Zimbabwe faces various challenges in getting the association off the ground. Zambia will hopefully be engaged once the legislative hurdles are overcome. Nigeria and Kenya have been identified as target areas for next year. It was AGREED that strengthening the value proposition and clearly communicating it at the launch events is essential. It was AGREED that the support will be provided but motivation and enthusiasm from the various countries is required. Kenya and Angola to be targeted in the first half of the year. It was AGREED that if the thought leadership journal is available and published by the time these countries are visited that it should be included in a hand out pack for delegates. The conference program and other marketing material of events to also be compiled by the COO and project manager for this purpose. Secretaries: VdW & Co. SARA Executive Committee Minutes 13 November 2014 NPO

43 EXCO Agenda Packs The committee AGREED that the distribution of the board packs is sufficient through the link to the website and the previously suggested software will not be purchased and implemented. The COO would still investigate best pricing options for reference. 5. PORTFOLIO DASHBOARD REVIEW (OVERDUE ITEMS ONLY) Project dashboard (review of overdue items). It was NOTED that there were only three outstanding items namely: The IMG professional designations, which have now been received and completed. Knowledge management to be completed in 2015 Thought Leadership Journal It was NOTED that no submissions were received after the first request for proposals. A second communique will be distributed to the membership in due course. [Action: Mr Lombard] The committee NOTED the following suggestion for the journal and related matters: IMG submissions and also case studies to be included. Nominees from the Reward Awards to be pursued for possible input and or submissions. Exco members to pro actively target and distribute the updated call for papers once compiled by the COO to professional and other appropriate contacts for their consideration and possible participation. Another award for the best Journal article to be added to the Reward Awards. [Action: Secretariat: ES] 6. OPERATIONAL DASHBOARD The operations summary presented by the secretariat was NOTED and taken as read. The committee NOTED a word of thanks from the chair for all the work on both the plans and the operations. 7. SPECIFIC PORTFOLIO ISSUES (a) Financials The committee NOTED feedback on the financial statements as presented by Mr Lombard. It was highlighted that the result appeared favourable and reflects a positive outlook for the current financial year. It was AGREED that the debtors for 2011 /2012 be written off. The 2013 debtors continue to be followed up. [Action: Secretariat: RG] The committee NOTED that the projections for the 2015 budget reflected on the financial statements, as drafted by the secretariat, appears to be accurate based on the actual figures of the current financial year. Secretaries: VdW & Co. SARA Executive Committee Minutes 13 November 2014 NPO

44 (b) Strategy and Event Dashboards The balanced scorecard was reviewed, with comments on the same being NOTED and the following AGREED: Most measures were in the green, or displayed upward/positive trends. The dashboard is to be refreshed through the 2015 planning process. Membership renewal to be reviewed. Member, conference, and other information to be considered on a more scientific basis going forward. Membership drive strategy must be concluded and tracked more effectively. Targets to be set more scientifically. [Action: Mr Lombard] The committee NOTED that the revenue on events had dropped and should receive due consideration in planning going forward. The event dashboard was tabled, noting that the feedback percentage, and NPS and event quality ratings were high. [Action: Mr Lombard] (c) 2014 Conference and regional half day events A post mortem meeting was scheduled for 21 November but key issues and views of the EXCO would be valuable for the committees. The following comments were NOTED: Presenting regional conferences is to be reviewed by the conference committee, considering poor participation in The quality of service from the venue was a concern but the team successfully managed this without it having a major impact on the conference proceedings and delegates. Lucky draws during the conference programme should be minimised, or managed more effectively as it becomes distracting. The MC is to be better managed and his control of speakers and the respective timings slots improved. Guidelines should include the number of slides which would be suitable for presenters. Speaker slots to be reviewed and adjusted to a maximum of 40 minutes. The interactive area of the conference app is to be further developed for questions to be posed to the speaker through the app. Relative to other conferences, the attendance was good. It was suggested that a Bootcamp day be held the day before the conference, with a reduced conference rate suggested for delegates attending the bootcamp. This proposal to be further debated and agreed by the Conference committee. [Action: Secretariat/ Mr Kruger] (d) MRS workshop feedback It was NOTED that this inaugural 2 day MRS workshop was well attended. Demand and pricing are factors which are to be considered and perhaps introductory and advanced sessions for varying audiences. The level of attendees was NOTED with interest. A follow up session for MRS 2 and MRS 3 will be presented during A targeted approach to identify the audience required will be applied using inter alia, the SARA member database. It was AGREED that the HR practitioners should possibly be the target audience to which the current modules would be applicable. Secretaries: VdW & Co. SARA Executive Committee Minutes 13 November 2014 NPO

45 (e) Website update The committee was informed that Ms Lane Mitchell and Mr Lombard are working on the website updates, with phase two to be live within the next month or two. (f) Branch feedback and minutes for Exco approval It was NOTED that the constitution stipulates that the EXCO is to sign off the minutes of the regional branches. The committee AGREED to adopt the minutes distributed in the pack. This is to become a standing point on the agenda in future. [Action: Secretariat: CM] 8. ADDITIONAL ITEMS (a) Constitutional Changes Mr Lombard informed the committee that the current constitution did not make provision for certain matters and PROPOSED the inclusion of the following items in the constitution: Co option of Exco Members. Individual member voting rights and nominations to serve on the executive committee. The committee AGREED that the inclusions be made and the changes be proposed to the membership for electronic adoption as per the previous amendments to the constitution. A third item was raised for consideration and possible inclusion in the constitution. Corporate versus Consultant Exco representation. It was AGREED that the rationale motivating such changes be round robined for comment by the executive committee. [Action: Mr Lombard] (b) 2015 Exco and portfolios (including co option of members) The committee NOTED nominations for member to be co opted to the executive committee, and AGREED to co opt Mr Kobie Joubert, Ms Yolanda Sedlmaier, Ms Marie Claire Mclachlan and Mr Laurence Grubb to serve on the executive portfolios. It was further AGREED that the aforementioned co opted members, the branch chairs, and the chair of the IMG will serve with the elected members as an extended executive committee. The following portfolio allocations were AGREED: ARA Dr Mark Bussin Conference Kobie Joubert & Peet Kruger Reward Awards Peet Kruger Employee Benefits and Tax Jerry Botha IMG Alan Seccombe Professionalisation Laurence Grubb Education Dr Ronel Nienaber Interns Yolanda Sedlmaier Communications, Marketing and SEC Marie Claire Mclachlan Secretaries: VdW & Co. SARA Executive Committee Minutes 13 November 2014 NPO

46 Advocacy Nazlie Samodien & Lindiwe Sebesho Thought Leadership Martin Hopkins Project Management Debbie Lane Mitchell Finance, Risk, Governance & Ops Allen Lombard Events Debbie Lane Mitchell & Allen Lombard (c) Operational resources for 2015 Mr Lombard and Ms Lane Mitchell were excused from the meeting whilst the committee debated the retention of the services of the project manager and COO. It was AGREED to renew the contract of Mr Lombard and to extend his services from three days a week to five days a week, for a twelve month term. It was however stipulated that Mr Lombard s contract be linked to revenue generation and focussed on business development. It was further AGREED that the roles and responsibilities of all resources must be clearly defined going forward. The committee AGREED to renew the contract of Ms Lane Mitchell. The president was mandated to sign the contracts of the relevant resources. (d) 2015 Planning processes (strategy and ops) [Action: Ms Sebesho] It was AGREED that the strategy and scorecard will be refreshed during November and December with inputs from budgets, feedback forms and other relevant items to inform plans. The proposed plans are to be finalised and signed off at the February 2015 EXCO meeting. The COO will update and refresh the strategy, with a strategy session to be scheduled early in It was AGREED that a half day session would suffice with the framework already populated. The date of the strategy session to be established and communicated. [Action: Mr Lombard] (e) GRP disciplinary update The committee was informed of an incident of a member who had photographed his GRP exam, actions taken by his employer, as well as planned disciplinary action in terms of the SARA disciplinary code and procedure. It was NOTED that this was the first disciplinary case which SARA has had to deal with in its existence. The committee will be informed of the outcome and sanction in due course. 9. DATE OF THE NEXT EXCO MEETING The next meeting will be held on 26 February Secretaries: VdW & Co. SARA Executive Committee Minutes 13 November 2014 NPO

47 10. CLOSURE The president thanked members and closed the meeting. Thus read and confirmed: PRESIDENT DATE Secretaries: VdW & Co. SARA Executive Committee Minutes 13 November 2014 NPO