I hope each of you will plan to attend this important meeting. I look forward to seeing you there!

Transcription

1 North Central Texas Council of Governments TO: NCTCOG Executive Board DATE: August 22, 2013 FROM: Mike Eastland Executive Director SUBJECT: Executive Board Meeting The next regular meeting of the NCTCOG Executive Board will be: DATE: Thursday, August 22, 2013 Please RSVP to the Executive Director s office as soon as possible by return or call (817) TIME: 11:30 a.m. Personnel/Finance Committee 12:00 noon Lunch 12:45 p.m. Executive Board Meeting PLACE: NCTCOG Offices Centerpoint II Conference Center 616 Six Flags Drive Arlington, TX Transportation Council Room I hope each of you will plan to attend this important meeting. I look forward to seeing you there! ME:sc 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

2 NCTCOG EXECUTIVE BOARD Committee Structure APPOINTMENTS Steve Terrell, Chair A.J. Mathieu Lissa Smith Larry Marshall AUDIT Steve Terrell, Chair Clay Jenkins Glen Whitley Marcus Knight Toni Rose, Ex Officio LONG RANGE PLANNING Bill McElhaney, Chair Steve Terrell Kathryn Wilemon Bobbie Mitchell FINANCE/PERSONNEL Kathryn Wilemon, Chair Danny Scarth Vonciel Jones Hill Keith Self

3 North Central Texas Council of Governments 616 Six Flags Drive, Arlington, TX, EXECUTIVE BOARD AGENDA Thursday, August 22, :45 P.M. Executive Board Stephen Terrell Bill McElhaney Kathryn Wilemon Bobbie Mitchell Vonciel Jones Hill Clay Jenkins Marcus Knight A.J. Mathieu Larry Marshall Daniel Scarth Keith Self Lissa Smith Glen Whitley Toni Rose Staff Mike Eastland Monte Mercer Tim Barbee Fred Keithley Michael Morris David Setzer Molly Thoerner Edith Marvin Lucille Johnson Stephanie Cecil Pat Remington REGULAR SESSION Call to order time: Pledges ACTION: Motion/ Second Item # Name of Item / 1. Approval of Minutes / 2. Resolution Authorizing a Contract with Woolpert to Provide Planimetrics Data (Tim Barbee) / 3. Resolution Authorizing a Consultant Contract with Halff and Associates, Inc. for the Blacklands Corridor Feasibility Study (Michael Morris) 1

4 / 4. Resolution Authorizing a Consultant Contract with ETC Institute for the 2014 North Central Texas Regional Transit Travel Survey (Michael Morris) / 5. Resolution Approving Disadvantaged Business Enterprise Program Update (Michael Morris) / 6. Resolution Authorizing Agreement with Intrado to Purchase Tier II Technical Support and Extension for Software Maintenance Warranty (Fred Keithley) / 7. Resolution Authorizing Contract with AT&T to Purchase Extended UPS Warranties and Portable Generator Connections for Public Safety Answering Points (Fred Keithley) / 8. Resolution Authorizing the Purchase of Interoperability Software from FATPOT (Fred Keithley) / 9. Resolution Authorizing Additional Scope of Work with Mission Critical Partners (MCP) for Project Management Support and GIS Services (Fred Keithley) / 10. Resolution Authorizing the Purchase of Security Management and Intrusion Detection on NCTCOG Emergency Services IP Network (Fred Keithley) / 11. Resolution Authorizing Contract with GeoComm for a Mapped Automatic Location Identification Solution (Fred Keithley) / 12. Resolution Authorizing Receipt of Additional Funds from the Federal Emergency Management Agency and Submittal of a Grant Application for The Village Creek Watershed Flood Risk Mapping Study (Edith Marvin) STATUS REPORTS: / 13. Status Report on Fiscal Year 2014 Budget (Monte Mercer) / 14. Status Report on Air Quality (Michael Morris) 2

5 / 15. Aviation Education Initiative Recipient of 2013 National Association of Regional Councils Achievement Award (Michael Morris) / rd Texas Legislature Update (Michael Morris) / 17. September is National Preparedness Month (Molly Thoerner) / 18. Informational Report on the Consideration of an Economic Development District in North Central Texas (Lucille Johnson) MISCELLANEOUS: 19. Old and New Business 20. Future Calendar & Attendance Adjournment: 3

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7 August 22, 2013 ITEM 1 NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS EXECUTIVE BOARD MEETING Minutes July 25, 2013 Transportation Council Room 616 Six Flags Drive Arlington, Texas President Terrell called the regular meeting of the North Central Texas Council of Governments Executive Board to order at 12:46 PM on June 27, Members of the Board Present: Stephen Terrell President, Mayor, City of Allen Bill McElhaney Vice-President, County Judge, Wise County Kathryn Wilemon Secretary/Treasurer, Councilmember, City of Arlington Bobbie Mitchell Past President, Commissioner, Denton County Marcus Knight, Mayor, City of Lancaster Dr. Larry Marshall, Councilmember, City of Benbrook A.J. Mathieu, Councilmember, City of Joshua Daniel Scarth, Councilmember, City of Fort Worth Keith Self, County Judge, Collin County Lissa Smith, Deputy Mayor Pro Tem, City of Plano B. Glen Whitley, County Judge, Tarrant County Members of the Board Absent: Vonciel Jones Hill, Councilmember, City of Dallas Clay Jenkins, County Judge, Dallas County Toni Rose, State Representative Members of the Staff Present: Mike Eastland, Executive Director Monte Mercer, Deputy Executive Director Tim Barbee, Chief Information Officer, Research and Information Services Fred Keithley, Director of Community Services Michael Morris, Director of Transportation David Setzer, Director of Workforce Development Edith Marvin, Director, Environment and Development Molly Thoerner, Director of Emergency Preparedness Lucille Johnson, Assistant to the Executive Director Stephanie Cecil, Administrative Assistant, EDO Bob Best, Audio/Video Comp Support Tech, Transportation Jessie Huddleston, Planner, Transportation James Powell, Assistant Council, Transportation Molly Rendon, Fiscal Manager, Administration Shannan Ramirez, Assistant Director of Finance, Administration LeAnna Russell, Technical Coordinator, Christy Williams, Program Manager, Nathan Drozd, Planner, Transportation DJ Hale, Grants Coordinator, Transportation Simona Barbu, Grants & Contracts Coordinator, Transportation Sarah Chadderdon, Senior Transportation/Air Quality Planner, Transportation Vercie Pruitt-Jenkins, Admin. Program Coordinator, Transportation Sandy Wesch, Project Engineer, Transportation

8 REGULAR SESSION ACTION: Item 1. Approval of Minutes President Terrell stated that the first item on the agenda was approval of the minutes from the June Board meeting. Upon a Motion by Mayor Knight (seconded by Judge Whitley), and unanimous vote of all members present, the Board approved the minutes of the June Executive Board meeting. Item 2. Resolution to Accept and Approve the Quarterly Investment Report Monte Mercer, Deputy Executive Director, explained that the Investment Report (See Attachment 1) is required by the Investment Policy, and complies with the Public Funds Investment Act. The Investment Report provides information on the investment activity for the quarter ending June 30, 2013 and shows the average rate of return, cumulative transactions, and beginning and ending balances for the quarter. a supplementary schedule regarding the State s investment activity of Regional Toll Revenue funds as well as NTTA Hwy 161 funds was also provided. Upon a Motion by Judge Whitley (seconded by Commissioner Mitchell), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 3. Resolution Authorizing Approval of Certified Public Accounting (CPA) Firm to Audit NCTCOG s Financial Statements, as well as Other Services such as an Internal Control Review and Agreed Upon Procedures for Transportation Monte Mercer, Deputy Executive Director, explained that recently, NCTCOG sent out a request for proposals to procure a Certified Public Accounting (CPA) firm to audit NCTCOG s financial statements, as well as other services, such as an Internal Control Review and Agreed Upon Procedures for Transportation. An evaluation committee reviewed and scored the proposals received in response to the request. Based on the results of the scoring, two firms ranked virtually even: Grant Thornton, LLP and Weaver and Tidwell, LLP. Staff met with the Executive Board Audit Committee in June to review the results of the procurement and the Committee recommended Weaver and Tidwell, LLP. Upon a Motion by Mayor Knight (seconded by Councilmember Scarth), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 4. Resolution Authorizing Law Enforcement Training Grant Application Fred Keithley, Director of Community Services and Public Safety Communications, informed the Board that the Regional Police Academy has provided training for law enforcement officers and related criminal justice personnel since its inception in During FY 2011/2012, the Academy held five Basic Peace Officer Courses, graduating 115 new officers, and 102 advanced training courses for more than 2,167 in-service officers. The mission of the Regional Police Academy is to provide high quality law enforcement training for peace officers and other criminal justice professionals at the lowest cost possible. Through a grant from the Criminal Justice Division of the Governor s Office, fees are kept at a reasonable level, making training more available to officers from throughout the region. This application requests funds for FY2013/2014 and FY2014/2015 in an amount of $1,503, Page 2 NCTCOG Executive Board Minutes

9 Upon a Motion by Councilmember Wilemon (seconded by Commissioner Mitchell), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 5. Resolution Endorsing the Strategic Plan Fred Keithley, Director of Community Services and Public Safety Communications, provided an Executive Summary of the Strategic Plan and gave a brief overview, explaining that the Executive Summary highlights the primary components of the Plan, including current and future priorities and issues, and financial information. He informed the Board that the Commission on State Emergency Communications (CSEC) requires NCTCOG and other regional planning councils to submit a strategic plan for communications services and that the Regional Advisory Committee has reviewed and approved the Plan. The Plan establishes the proposed framework for the program during the next two years. However, it can be amended throughout the biennium. The Plan includes program operations, as well as funds for network, ESInet, network reliability, database, GIS, equipment maintenance, and ongoing systems costs. Upon a Motion by Commissioner Mitchell (seconded by Councilmember Marshall), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 6. Resolution Authorizing a Contract with General Datatech, I.P. (GDT) for Information Technology Infrastructure Services Fred Keithley, Director of Community Services and Public Safety Communications, reminded the Board that in June, they approved using the Texas Department of Information Resources to procure a contract to build out the Information Technology Infrastructure, but that vendors were still undergoing review. The price tag at that time was estimated at $900,000. He announced that the successful vendor was General Datatech (GDT), and asked for authorization to contract with that company. The new Infrastructure will provide the necessary framework to support future features and applications of Next Generation 9-1-1, such as text, video, additional data, CAD, and recorders. These applications will need an improved foundation in order to implement these and other services that will be offered in the future. As the arena catches up to technology, diversity and security will need to be improved, and they are the first priorities to be addressed. The initial contract with GDT will be in the amount of $785, Because of the build out s uncertainty, it was requested that the Executive Director be authorized to amend the contract amount, as long as the revised sum does not exceed 25% of the authorized amount. Upon a Motion by Mayor Pro Tem Smith (seconded by Judge McElhaney), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 7. Resolution Endorsing Termination of the Urbanized Area Formula Program Contract with the Collin County Committee on Aging (CCCoA)/Collin County Area Regional Transit (CCART) and Approving the Transfer of Remaining Assets Michael Morris, Director of Transportation, explained that the Collin County Committee on Aging (CCCOA) is a private non-profit organization serving the needs of Collin County residents through home-delivered and congregate meals, senior caregiver support, case management, and transportation services. CCCOA had been providing fixed-route, American s with Disabilities Act (ADA) complementary paratransit and demand responsive general public transit services through CCART, which is the transportation division. CCCOA/CCART receives funding from NCTCOG to provide general public transportation service through the Federal Transit Administration s (FTA) Urbanized Area Formula Program. On June 28, 2013, CCCOA/CCART stopped providing public transportation services in Collin County. Since CCCOA/CCART is no longer providing service, they are no longer eligible to receive FTA funding. As such, staff is asking the Executive Board to Page 3 NCTCOG Executive Board Minutes

10 endorse termination of the Urbanized Area Formula Program contract with CCCOA/CCART, effective July 31, CCCOA will continue to receive funding through the Area Agency on Aging for programs that support seniors. Starting on July 1, 2013, Texoma Area Paratransit System (TAPS) began operating public transportation in place of CCCOA/CCART. Staff has been working with both agencies and their other funding partners over the last several months to ensure a smooth transition. Part of this transition has included assets. In 2010, NCTCOG procured four hybrid-electric buses for CCCoA/CCART. The four hybrid-electric buses are currently in the possession of and titled in the name of CCCoA with NCTCOG being the first lien holder. Staff is requesting Executive Board approval to transfer the four vehicles and installed equipment to TAPS by endorsing termination of the Urbanized Area Formula Program contract with CCCOa/CCART and approving the transfer of remaining assets. Upon a Motion by Councilmember Scarth (seconded by Judge Self), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 8. Resolution Endorsing the North Central Texas Council of Governments (NCTCOG) as a Designated Recipient for the Federal Transit Administration's (FTA) Enhanced Mobility for Seniors and Individuals with Disabilities Program in the Dallas-Fort Worth-Arlington and Denton-Lewisville Urbanized Areas Michael Morris, Director of Transportation, explained that the recently enacted Moving Ahead for Progress in the 21 st Century Act (MAP-21) reauthorized surface transportation programs beginning with Fiscal Year 2013 through Under MAP-21, the Federal Transit Administration s (FTA) Enhanced Mobility for Seniors and Individuals with Disabilities Program was created. This program is designed to provide funds to serve the special needs of seniors and individuals with disabilities where transit service is insufficient or unavailable. Before any funds can be awarded, FTA requires the selection of at least one Designated Recipient to administer the program. Designated Recipient responsibilities include: certifying projects included in the Regional Coordination Plan, entering into and managing grant agreements with the FTA, and submitting reports and ensuring compliance for subrecipients. NCTCOG currently serves in this capacity for three other FTA programs: Job Access/Reverse Commute, New Freedom and the Urbanized Area Formula Program. On July 11,, 2013, the Regional Transportation Council (RTC) endorsed Dallas Area Rapid Transit (DART), the Fort Worth Transportation Authority (The T), and NCTCOG to serve as Designated Recipients for the Enhanced Mobility for Seniors and Individuals with Disabilities Program in the Dallas-Fort Worth-Arlington Urbanized Area; and endorsed NCTCOG to serve as the sole Designated Recipient in the Denton-Lewisville Urbanized Area. Staff requested Executive Board endorsement for NCTCOG to serve in this capacity. To complete the process, paperwork will be sent to the Governor, including an opinion of legal counsel, letters of support from local public transportation operators, and a resolution of endorsement from RTC. Upon a Motion by Councilmember Marshall (seconded by Councilmember Scarth), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 9. Resolution Approving the Fiscal Year 2014 and Fiscal Year 2015 Unified Planning Work Program for Regional Transportation Planning Dan Kessler, Assistant Director of Transportation, explained that NCTCOG staff, in conjunction with local governments and transportation agencies, has developed the FY2014 and FY2015 Unified Planning Work Program for Regional Transportation Planning (UPWP), which has been approved by the Surface Transportation Technical Committee and the Regional Transportation Council. The UPWP is required by federal planning regulations and the Texas Department of Transportation (TxDOT) in order for NCTCOG to receive federal transportation planning funds. The FY2014 and FY2015 UPWP describes transportation and related air quality planning activities to be conducted during the period of October 1, 2013, through September 30, 2015, as well as the sources of funding to carry out various tasks of the Metropolitan Planning Organization (MPO). Transportation and air quality planning activities included in the UPWP are largely funded through Federal Highway Administration (FHWA) Section 112 PL funds and Federal Transit Administration Section 5303 funds, Page 4 NCTCOG Executive Board Minutes

11 both of which are provided to NCTCOG through a formula allocation. Upon a Motion by Mayor Pro Tem Smith (seconded by Judge McElhaney), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 10. Resolution Authorizing the Receipt of Additional Federal Transit Administration (FTA) Urbanized Area Formula Program Fiscal Year 2010 Funds Michael Morris, Director of Transportation, requested approval to receive approximately $264,000 in additional FTA Urbanized Area Formula Program FY2010 funds that were returned by the City of Mesquite. He pointed out that on October 8, 2009, the Regional Transportation Council (RTC) programmed approximately $71 million in Federal Transit Administration (FTA) Urbanized Area Formula Program FY2010 funds to public transportation providers in the Dallas-Fort Worth Metropolitan Area. Approximately $500,000 in federal funding was programmed to the City of Mesquite for public transportation projects. On October 8, 2010, the City of Mesquite executed a grant agreement to receive the funds directly from FTA. In May 2013, the City of Mesquite informed NCTCOG that it was unable to use approximately $264,000 in federal funds allocated to them for transit projects due to a lack of local matching dollars. In order to ensure these federal funds do not lapse and are spent in the Dallas-Fort Worth Metropolitan area, RTC reprogrammed these funds on July 11, 2013, to NCTCOG for use by its Urbanized Area Formula Program subrecipients. This funding will be used to support the needs of City/County Transportation (Johnson County), Public Transit Services (Parker County), Special Programs for Aging Needs (Denton County), STAR Transit (Rockwall County) and Texoma Area Paratransit System (Collin County). These public transportation providers will contribute the required local match for this federal funding. Upon a Motion by Councilmember Scarth (seconded by Commissioner Mitchell), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 11. Resolution Authorizing a Consultant Contract with Geo-Marine, Inc. for Environmental Assistance on the Collin County Outer Loop Segment 3a Michael Morris, Director of Transportation, reported that NCTCOG has received Regional Toll Revenue funds to provide environmental review and support. As part of this effort, NCTCOG is coordinating with Collin County to complete the local environmental process for the Collin County Outer Loop Segment 3a by conducting an environmental review of the project and developing a local environmental document. In May 2013, NCTCOG issued a Request for Proposals (RFP) to solicit consultant assistance for this project. The Consultant Selection Committee (CSC) reviewed and evaluated the proposals and recommended the proposal from Geo-Marine, Inc. The contract is for an amount not to exceed $45,000. Upon a Motion by Mayor Knight (seconded by Judge Self), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E Item 12. Resolution Approving the Renewal of the Facilitly Lease for the Stephenville Workforce Center David Setzer, Director of Workforce Development, reminded the Board that In July 2011, they approved the renewal of the workforce center lease located at 2165 West South Loop in Stephenville, which contained 3,000 square feet at a rate of $13.54 per square foot. The two year lease renewal was for August 1, August 1, The landlord has now agreed to a three year lease extension for the facility at a price per square foot not to exceed $ This price includes base rent, taxes, insurance, and common area maintenance, but excludes electric and janitorial amounts. This is a decrease of $.94 per square foot, or $8,460 over the three year life of the lease. A current market survey of other comparable properties was performed and the proposed rate for this Page 5 NCTCOG Executive Board Minutes

12 facility is well within the market price for that surrounding area. Staff believes that this is still an optimum location for the workforce center due to the pricing, close proximity to major roads and thoroughfares, and adequate parking. Upon a Motion by Mayor Knight (seconded by Mayor Pro Tem Smith), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E APPOINTMENTS: Item 13. Appointments to Executive Board Standing Committees President Terrell requested approval of appointments to the Board s four standing committees: Personnel and Finance; Audit; Appointments; and Long-Range Planning. Upon a Motion by Commissioner Mitchell (seconded by Mayor Knight), and unanimous vote of all members present, the Board approved the resolution as presented. See Exhibit E STATUS REPORTS: Item 14. Status Report on the Dallas-Fort Worth-Arlington, Lewisville-Denton and McKinney Metropolitan Planning Organization Federal Certification Review Michael Morris, Director of Transportation, reported that the Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) conducted a joint review of the metropolitan planning process in the Dallas-Fort Worth Metropolitan Area on June 17-20, This review is required every four years for Transportation Management Areas, which are urbanized areas with a population over 200,000. The review consisted of listening sessions with the public and representatives from local governments, meetings with Regional Transportation Council members, and discussions with Transportation Department staff on various topics relating to the metropolitan planning process. There were no findings as a result of the review. A final report documenting the review results and recommendations by FTA and FHWA is anticipated in the fall. MISCELLANEOUS: Item 15. Old and New Business There was no old or new business. Item 16. Future Calendar and Board Attendance The Board was provided a calendar and a record of attendance. President Terrell adjourned the meeting at 1:23 PM. Approved by: Checked by: Stephen Terrell President, North Central Texas Council of Governments Mayor, City of Allen Mike Eastland, Executive Director North Central Texas Council of Governments Page 6 NCTCOG Executive Board Minutes

13 NCTCOG Quarterly Investment Report Fiscal Year 2013 Quarter 3 Ended Investment Portfolio Detail by Fund Description Account # Program Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total TexPool General Operating $ 4,362, $ 13,278, $ (12,518,893.85) $ 1, $ 5,123, % Logic General Operating % TexStar General Operating 6,063, ,121, (2,000,000.00) ,185, % General Fund $ 10,426, $ 14,399, $ (14,518,893.85) $ 2, $ 10,309, % TexPool Solid Waste 1,670, , (200,358.34) ,490, % TexPool Supplemental Environmental Projects % TexPool Air Check Texas 3,505, (1,328,086.03) ,178, % TexPool Operating ,148, (1,148,779.24) % TexPool Transportation Revenue Center 5 Funds 17,898, (1,851,070.19) 3, ,050, % TexStar Transportation 226, , % TexStar Exchange Funds Principal Denton County 4,849, (956.76) ,849, % TexStar Exchange Funds Principal Pooled 18,672, (1,125,206.20) 3, ,550, % TexStar Exchange Funds Earnings Denton County 2,195, ,197, % TexStar Exchange Funds Earnings Pooled 2,597, , ,601, % Special Revenue Fund $ 51,617, $ 1,173, $ (5,654,456.76) $ 9, $ 47,146, % Total $ 62,043, $ 15,573, $ (20,173,350.61) $ 11, $ 57,455, % Investment Portfolio Detail by Investment Type Description Account # Program Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total TexPool General Operating $ 4,362, $ 13,278, $ (12,518,893.85) $ 1, $ 5,123, % TexPool Solid Waste 1,670, , (200,358.34) ,490, % TexPool Supplemental Environmental Projects % TexPool Air Check Texas 3,505, (1,328,086.03) ,178, % TexPool Operating ,148, (1,148,779.24) % TexPool Transportation Revenue Center 5 Funds 17,898, (1,851,070.19) 3, ,050, % TexPool $ 27,438, $ 14,447, $ (17,047,187.65) $ 5, $ 24,844, % Logic General Operating $ $ - $ - $ 0.13 $ % TexStar General Operating 6,063, ,121, (2,000,000.00) ,185, % TexStar Transportation 226, , % TexStar Exchange Funds Principal Denton County 4,849, (956.76) ,849, % TexStar Exchange Funds Principal Pooled 18,672, (1,125,206.20) 3, ,550, % TexStar Exchange Funds Earnings Denton County 2,195, ,197, % TexStar Exchange Funds Earnings Pooled 2,597, , ,601, % TexStar $ 34,604, $ 1,126, $ (3,126,162.96) $ 6, $ 32,610, % Total $ 62,043, $ 15,573, $ (20,173,350.61) $ 11, $ 57,455, %

14 NCTCOG Quarterly Investment Report Fiscal Year 2013 Quarter 3 Ended Investment Portfolio Summary Description Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total General Fund $ 10,426, $ 14,399, $ (14,518,893.85) $ 2, $ 10,309, % Special Revenue 51,617, ,173, (5,654,456.76) 9, ,146, % Total $ 62,043, $ 15,573, $ (20,173,350.61) $ 11, $ 57,455, % Fiscal Year 2013 to Date Pool Description Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total TexPool $ 25,643, $ 26,918, $ (27,738,154.63) $ 20, $ 24,844, % Logic % TexStar 40,827, ,781, (16,031,361.35) 33, ,610, % Total $ 66,471, $ 34,699, $ (43,769,515.98) $ 54, $ 57,455, % Year to Date Interest Fiscal Year 2013 Fiscal Year 2012 Pool Description General Fund Special Revenue Total General Fund Special Revenue Total TexPool $ 3, $ 17, $ 20, $ 2, $ 14, $ 16, Logic TexStar 4, , , , , , Total $ 8, $ 45, $ 54, $ 5, $ 46, $ 52, Interest Rate Averages FY 2013 thru June FY 2012 thru June Rate Description June-2013 June-2012 FY 2013 Qtr 3 FY 2012 Qtr 3 90 Day T-Bill % % % % % % TexPool % % % % % % Logic % % % % % % TexStar % % % % % % All funds are invested in investment pools whose book and market value are the same.

15 Regional Toll Revenue (RTR) Supplementary Report (1) Fiscal Year 2013 Quarter 3 Thru Investment Balances Summary This Month Fund Description Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total RTR $ 1,365,907, $ - $ (2,560,457.07) $ 425, $ 1,363,772, % RTR-REVOLVING FUND 449,176, , (7,063,822.08) 139, ,725, % SH161 FUNDS 118,232, ,213, , ,483, % SH162 FUNDS 34,374, (1,600,000.00) 10, ,785, % Total $ 1,967,691, $ 473, $ (8,010,298.04) $ 612, $ 1,960,767, % This Quarter Fund Description Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total RTR $ 1,376,065, $ - $ (13,196,618.47) $ 903, $ 1,363,772, % RTR-REVOLVING FUND 450,035, , (8,532,876.64) 296, ,725, % SH161 FUNDS 118,545, ,859, , ,483, % SH162 FUNDS 34,363, (1,600,000.00) 22, ,785, % Total $ 1,979,009, $ 926, $ (20,469,498.59) $ 1,300, $ 1,960,767, % Last Quarter Fund Description Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total RTR $ 1,535,031, $ 1,874, $ (162,433,645.08) $ 1,593, ,376,065, % RTR-REVOLVING FUND 525,533, ,790, (77,828,066.84) 539, ,035, % SH161 FUNDS 123,208, (4,795,464.68) 132, ,545, % SH162 FUNDS 40,122, (5,800,000.00) 41, ,363, % Total $ 2,223,895, $ 3,664, $ (250,857,176.60) $ 2,306, $ 1,979,009, % Fiscal Year 2013 to Date Fund Description Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total RTR $ 1,596,880, $ 1,874, $ (239,481,003.98) $ 4,498, $ 1,363,772, % RTR-REVOLVING FUND 519,689, ,835, (82,296,119.42) 1,497, ,725, % SH161 FUNDS 151,379, (30,290,401.63) 394, ,483, % SH162 FUNDS 50,459, (17,800,000.00) 125, ,785, % Total $ 2,318,409, $ 5,709, $ (369,867,525.03) $ 6,515, $ 1,960,767, % Inception to Date Fund Description Beginning Balance Deposits Withdrawals Interest Ending Balance % of Total RTR $ - $ 2,461,923, $ (1,280,421,615.45) $ 182,270, $ 1,363,772, % RTR-REVOLVING FUND - 1,013,089, (614,287,559.87) 43,923, ,725, % SH161 FUNDS - 150,221, (30,290,401.63) 1,551, ,483, % SH162 FUNDS - 50,073, (17,800,000.00) 511, ,785, % Total $ - $ 3,675,308, $ (1,942,799,576.95) $ 228,258, $ 1,960,767, % Interest Rate Averages Rate Description May-2013 May-2012 FY 2013 Qtr 3 thru May-2013 FY 2012 Qtr 3 thru May-2012 FY 2013 thru May FY 2012 thru May Day T-Bill % % % % % % TexPool % % % % % % Logic % % % % % % TexStar % % % % % % State Comptroller % % % % % % (1) All funds are invested by the Texas Treasury Safekeeping Trust Company; interest earned in the current month is credited in the following month

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17 August 22, 2013 Item 2 North Central Texas Council of Governments TO: Mike Eastland DATE: August 14, 2013 Executive Director FROM: Tim Barbee Director of Research and Information Services/CIO SUBJECT: Resolution Authorizing a Contract with Woolpert to Provide Planimetrics Data Since 2001, NCTCOG has facilitated the purchase of highquality, digital data for North Central Texas as a cost-sharing objective for local governments. The creation of planimetric data involves using software to create a computer map of features like roads, buildings, or water bodies based on aerial imagery. The 2013 Planimetrics project will include building footprints, road edges and other pertinent land features in the region drawn based on the new 2013 Aerial Photography. Participation in the program is optional and all costs will be split among interested agencies based on the number of square miles of data each participating agency chooses to receive. A group of GIS professionals from around the region have selected Woolpert through a coordinated RFP process to provide orthophotography and related datasets including planimetrics on an as needed basis to the region. This project with Woolpert is set not to exceed $300,000 and all funding will be provided by regional agencies who have a need for the information and choose to participate. NCTCOG Staff will be available at the Executive Board meeting to discuss the project. 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

18 RESOLUTION AUTHORIZING A CONTRACT WITH WOOLPERT TO PROVIDE PLANIMETRICS DATA WHEREAS, the Executive Board is the governing body of the North Central Council of Governments (NCTCOG); and WHEREAS, the Executive Board, wishing to continue to provide a valuable service to its members, authorizes the purchase of 2013 Planimetrics data for its member governments participating in the project; and WHEREAS, the North Central Texas Council of Governments has complied with federal and state regulations regarding contracting and procurement, NOW, THEREFORE, BE IT HEREBY RESOLVED: Section 1: Section 2: Section 3: That the contract between the North Central Texas Council of Governments and the chosen vendor, Woolpert, be approved to develop 2013 Planimetrics data, with a contract amount not to exceed 300 thousand dollars. That the Executive Director of the North Central Texas Council of Governments is authorized to execute this contract in the name of the North Central Texas Council of Governments. That this resolution shall be in effect immediately upon its adoption. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that the resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

19 August 22, 2013 Item 3 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: Michael Morris, P.E. Director of Transportation SUBJECT: Resolution Authorizing a Consultant Contract with Halff and Associates, Inc., for the Blacklands Corridor Feasibility Study The North Central Texas Council of Governments (NCTCOG) has received Surface Transportation Program - Metropolitan Mobility and Regional Toll Revenue (RTR) funds from the Texas Department of Transportation to complete a feasibility study in the Blacklands Corridor. The main goal of this project is to conduct a multi-modal feasibility study to evaluate the need for a new transportation facility along or near the Northeast Texas Rural Rail Transportation District (NETEX) right-of-way from IH 30 in Hunt County to the President George Bush Turnpike in Dallas County. The study will identify phases for potential project implementation and provide an analysis of the Texas Turnpike Corporation s proposal for a toll road in the Blacklands Corridor between US 69 in Greenville and SH 78 in Lavon. In June, 2013, NCTCOG issued a Request for Proposals (RFP) to solicit consultant assistance to conduct the Blacklands Corridor Feasibility Study. Three firms submitted proposals in response to the RFP. The Consultant Selection Committee (CSC) met on July 30, 2013 to review and evaluate the proposals. The CSC recommends the proposal from Halff and Associates, Inc., to complete the scope of work for this project. It is anticipated that the work will not exceed $1,300,000. NCTCOG will work with Halff and Associates Inc., to ensure Disadvantaged Business Enterprise (DBE) Program goals are met. NCTCOG will work with Halff and Associates, Inc., to ensure they are committed to an Affirmative Action (AA) program that meets all applicable federal, State, and local laws. A draft resolution authorizing a consultant contract with Halff and Associates, Inc., is attached for Executive Board consideration. I will provide a brief presentation of this item and will be available to answer any questions prior to requesting Board approval. SB:tmb Attachments 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

20 RESOLUTION AUTHORIZING A CONSULTANT CONTRACT WITH HALFF AND ASSOCIATES, INC., FOR THE BLACKLANDS CORRIDOR FEASIBILITY STUDY WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated as the Metropolitan Planning Organization (MPO) for the Dallas-Fort Worth Metropolitan Area by the Governor of the State of Texas in accordance with federal law; and, WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected officials, is the regional transportation policy body associated with NCTCOG and has been and continues to be a forum for cooperative decisions on transportation; and, WHEREAS, the FY2012 and FY2013 Unified Planning Work Program Element 5.01 provides for corridor feasibility studies; and, WHEREAS, on May 23, 2013, the Executive Board authorized receipt of Surface Transportation Program Metropolitan Mobility and Regional Toll Revenue ( RTR) funds from the Texas Department of Transportation for a feasibility study related to the Blacklands Corridor and, WHEREAS, NCTCOG has complied with federal and State regulations regarding contract and procurement proceedings; and, WHEREAS, Halff and Associates, Inc., have been recommended by the Consultant Selection Committee to complete the Blacklands Corridor Feasibility Study. NOW, THEREFORE, BE IT HEREBY RESOLVED THAT: Section 1. Section 2. Section 3. A Contract between NCTCOG and Halff and Associates, Inc., in an amount not to exceed $1,300,000 be and is hereby approved. The Executive Director or designee is authorized to execute a contract with Halff and Associates, Inc., in the name of the North Central Texas Council of Governments. This resolution shall be in effect immediately upon its adoption. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that this resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

21 August 22, 2013 Item 4 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: Michael Morris, P.E. Director of Transportation SUBJECT: Resolution Authorizing a Consultant Contract with ETC Institute for the 2014 North Central Texas Regional Transit Travel Survey The North Central Texas Council of Governments (NCTCOG) has received Surface Transportation Program - Metropolitan Mobility funds from the Texas Department of Transportation for travel survey efforts, including completion of the 2014 North Central Texas Regional Transit Travel Survey project. The main part of this project is to conduct a full transit travel survey on bus routes and rail lines of Dallas Area Rapid Transit (DART), Denton County Transportation Authority (DCTA), and the Fort Worth Transportation Authority (The T). The project will include development of a sampling plan, development of survey instruments, testing the survey instruments in a pilot, hiring and training surveyors, conducting an on-to-off survey, and conducting the full data collection survey. Once the data collection is complete, the project will involve implementation of checks on the data, weighting the data, and documentation and analysis of the results. In May 2013, NCTCOG issued a Request for Proposals (RFP) to solicit consultant assistance to conduct the 2014 North Central Texas Transit Travel Survey. Three firms submitted proposals in response to the RFP. The Consultant Selection Committee (CSC) met on July 10, 2013, to review and evaluate the proposals. The CSC recommends the proposal from ETC Institute to complete the scope of work for this project. NCTCOG has confirmed the proposal from ETC Institute meets Disadvantaged Business Enterprise (DBE) program goals. NCTCOG will work with ETC Institute to ensure they are committed to an Affirmative Action (AA) program that meets all applicable federal, State, and local laws. A draft resolution authorizing a consultant contract with ETC Institute, in an amount not to exceed $1,500,000, is attached for Executive Board consideration. I will provide a brief presentation of this item and will be available to answer any questions prior to requesting Board approval. KY/EB:tmb Attachments 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

22 RESOLUTION AUTHORIZING A CONSULTANT CONTRACT WITH ETC INSTITUTE FOR THE 2014 NORTH CENTRAL TEXAS REGIONAL TRANSIT TRAVEL SURVEY WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated as the Metropolitan Planning Organization (MPO) for the Dallas-Fort Worth Metropolitan Area by the Governor of the State of Texas in accordance with federal law; and, WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected officials, is the regional transportation policy body associated with NCTCOG and has been and continues to be a forum for cooperative decisions on transportation; and, WHEREAS, the FY2012 and FY2013 Unified Planning Work Program Element 2.01 provides for traffic and travel data collection and surveys; and, WHEREAS, in December 2008 the Executive Board authorized receipt of Surface Transportation Program Metropolitan Mobility and Local Match funds from Dallas Area Rapid Transit (DART), Denton County Transportation Authority (DCTA), and the Fort Worth Transportation Authority (The T) for activities related to travel surveys; and, WHEREAS, NCTCOG has complied with federal and State regulations regarding contract and procurement proceedings; and, WHEREAS, ETC Institute, has been recommended by the Consultant Selection Committee to complete the 2014 North Central Texas Regional Transit Travel Survey. NOW, THEREFORE, BE IT HEREBY RESOLVED THAT: Section 1. Section 2. Section 3. A Contract between NCTCOG and ETC Institute, in an amount not to exceed $1,500,000 be and is hereby approved. The Executive Director or designee is authorized to execute contracts with ETC Institute in the name of the North Central Texas Council of Governments. This resolution shall be in effect immediately upon its adoption. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that this resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

23 August 22, 2013 Item 5 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: Michael Morris, P.E. Director of Transportation SUBJECT: Resolution Approving Disadvantaged Business Enterprise Program Update As a recipient of federal transportation funds, the North Central Texas Council of Governments (NCTCOG) is required to update its Disadvantage Business Enterprise (DBE) Program every three years for submittal to federal funding agencies for review and approval. Staff has been working over the last several months to update the DBE Program and Goal for Fiscal Years (FY) Staff recommends maintaining the current DBE goal of 25 percent for US Department of Transportation (US DOT)-assisted contracts, which was approved by the Regional Transportation Council on August 8, Based on draft budget information, staff developed a potential list of procurements by type and award amount anticipated for FY2014-FY2016. NCTCOG anticipates issuing consultant/contractor procurements with federal transportation and air quality funds in FY2014-FY2016 in the following categories: Urban Planning/Engineering Services, Advertising/Public Relations/Outreach, Software Development/Computer Services, and Transportation-Related Equipment. The estimated value of the awards for these procurements is approximately $12.0 million. The methodology employed to develop the DBE goal of 25 percent was a two-step process suggested by federal guidance. First, staff analyzed data to develop a percentage of ready, willing, and able DBE firms in the Dallas-Fort Worth market area to perform anticipated work to be awarded over the next three years. Second, staff analyzed data from historical DBE performance, other agencies DBE goals, and draft disparity studies to determine whether any adjustments to the base figure were warranted. Staff engaged the public and contractor community throughout the process to elicit feedback and comments to guide staff s recommendations. A series of three public meetings were held in June to present the proposed DBE goal for review and comment. Staff also hosted a DBE Workshop/Open House in July targeted specifically to the consultant/contractor community to obtain their feedback and comments. The proposed goal and supporting materials were published for review and comment for the federally-required 45-day comment period. Staff generally received favorable comments regarding the proposed goal. No negative comments were received. Included is additional information regarding the proposed goal. A draft resolution approving the Disadvantage Business Enterprise Program Update for FY2014-FY2016 for US DOT-assisted contracts is attached for Executive Board consideration. KK:al 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

24 RESOLUTION APPROVING DISADVANTAGED BUSINESS ENTERPRISE PROGRAM UPDATE WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated as the Metropolitan Planning Organization (MPO) for the Dallas-Fort Worth Metropolitan Area by the Governor of the State of Texas in accordance with federal law; and, WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected officials, is the regional transportation policy body associated with NCTCOG and has been and continues to be a forum for cooperative decisions on transportation; and, WHEREAS, 49 Code of Federal Regulations (CFR) Part 26 require recipients of federal transportation funds to develop a Disadvantage Business Enterprise (DBE) Program and Goal consistent with the spirit and intent of those regulations and update the program every three years; and, WHEREAS, the current DBE goal for US Department of Transportation (US DOT)-assisted contracts is 25 percent and it has become necessary to update the DBE goal for FY2014-FY2016; and, WHEREAS, NCTCOG underwent an analysis, consistent with federal guidance, to update the DBE goal for FY2014-FY2016 and published the proposed goal and supporting materials for review and comment from June 10, 2013, through July 25, 2013, to meet federal requirements; and, WHEREAS, based on the analysis conducted and comments from the public and contractor community, staff recommends maintaining an overall goal of 25 percent DBE for US DOT-assisted contracts through NCTCOG s Transportation Department; and, WHEREAS, although developed specifically to meet federal transportation requirements, staff recommends applying the DBE goal of 25 percent to any procurements initiated through NCTCOG s Transportation Department regardless of funding source; and, WHEREAS, on August 8, 2013, RTC approved the proposed FY2014-FY2016 DBE goal of 25 percent. NOW, THEREFORE, BE IT HEREBY RESOLVED THAT: Section 1. Section 2. Section 3. Section 4. The FY2014-FY2016 DBE Program and Goal of 25 percent for US DOT-assisted contracts is hereby approved. Procurements through NCTCOG s Transportation Department shall apply the 25 percent DBE goal regardless of funding source. The FY2014-FY2016 DBE Program and Goal shall be submitted to the federal funding agencies for review and approval. This resolution shall be in effect immediately upon its adoption. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that this resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

25 DISADVANTAGED BUSINESS ENTERPRISE PROGRAM Fiscal Year 2014 Program Update Executive Board August 22, 2013

26 FY2014 DBE PROGRAM UPDATE NCTCOG Policy and Current DBE Goal NCTCOG Policy: Award Fair Share of Contracts to Disadvantaged Business Enterprises NCTCOG Transportation Department (US DOT- Assisted Contracting Opportunities): 25 Percent Overall DBE Participation Goal 2 Demonstration of Good-Faith Efforts Certification of DBE Eligibility Necessary to Update Program and Goal for Next Three Years

27 FY DBE AVAILABILITY 3 Potential Awards* Total DBE Firms Total Firms* Non- Weighted Summary Urban Planning $3, % Engineering Services $2, , % Advertising/Public Relations Software Development/ Computer Services $ % $ , % Equipment $ % Construction Activities (Transit Subgrantees) $1, % TOTAL $9,292 1,110 5, % Total Weighted Summary *$=1,000s, Market Area is Dallas-Fort Worth Metropolitan Area 25%

28 FY DBE AVAILABILITY Potential Awards* Total DBE Firms Total Firms* Non- Weighted Summary Urban Planning/ Engineering Services $ 7, , % Advertising/Public Relations Software Development/ Computer Services $ 1, % $ , % Equipment $ 2, % TOTAL $12, , % Total Weighted Summary 24.5% 4 *$ = 1,000s; Market Area is Dallas-Fort Worth Metropolitan Area

29 HISTORICAL DBE PERFORMANCE Fiscal Year Total Contract Amount ($, Thousands) DBE Goal DBE Contract % DBE Expenditure % $17,028 13% 22% 24.1% * $4,260 25% 22.5% 27.0% 5 *through April 30, 2013

30 PROPOSED FY DBE GOAL Contracting Opportunities: $12,006,347 Proposed Overall DBE Goal: 25% Goal Development Methodology and Supporting Materials Available at: 6

31 FY2014 DBE PROGRAM UPDATE Schedule TASK DATE STATUS STTC Meeting: Information Item Friday, May 24 Public Meetings: Proposed DBE Goal June RTC Meeting: Information Item Thursday, June 13 Consultant/DBE Workshop Thursday, July 25 End of 45-Day Public Comment Period Thursday, July 25 STTC Meeting: Action Item Friday, July 26 RTC Meeting: Action Item Thursday, August 8 Executive Board: Action Item Thursday, August 22 Submit Electronically to FTA Friday, August 23 DBE Program Update and Goal Effective October 1,

32 QUESTIONS OR COMMENTS Ken Kirkpatrick Counsel for Transportation Phone: James Powell Assistant Counsel for Transportation Phone: Emily Beckham Senior Grants and Contracts Coordinator Phone:

33 August 22, 2013 Item 6 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: SUBJECT: Fred Keithley Director of Community Services and Public Safety Communications Resolution Authorizing Agreement with Intrado to Purchase Tier II Technical Support and Extension for Software Maintenance Warranty The Program requests Executive Board approval to use HGAC s state contract to procure Tier II technician support from Intrado, an extension of existing Intrado help desk assistance, and software maintenance support. The Tier II support is needed to supplement NCTCOG s technical team resources in the event of a catastrophe, and enable an expedited return of service to affected PSAP s. The help desk and software support is nearing expiration and needs to be extended. Intrado is the current provider of NCTCOG premise equipment. The amount of the proposed contract with Intrado is $410,000. The warranty extension is for a one-year period. This request falls within CSEC rules and policies, and can be funded through our 2013 strategic plan. We will be available for questions at the August 22 Board meeting. FK/ct 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

34 RESOLUTION AUTHORIZING AGREEMENT WITH INTRADO TO PURCHASE TIER II TECHNICAL SUPPORT AND EXTENSION OF SOFTWARE MAINTENANCE WARRANTY WHEREAS, the North Central Texas Council of Governments (NCTCOG) is engaged in the planning, implementation, and maintenance of an emergency (E ) system for 44 Public Safety Answering Points within 14- county service area; and, WHEREAS, NCTCOG began a migration process to implement Next Generation in 2008; and, WHEREAS, NCTCOG has installed IP Equipment, an IP network, and ESINET core systems; and WHEREAS, requests Executive Board approval to use HGAC s state contract to procure Tier II technician support, help desk assistance, and software maintenance support from Intrado. NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. Section 2. Section 3. The Executive Director is authorized to contract with Intrado for the above services. The contract amount is $410,000 over a one-year period. This Resolution shall take effect immediately upon adoption by the Executive Board. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that the resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

35 August 22, 2013 Item 7 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: SUBJECT: Fred Keithley Director of Community Services and Public Safety Communications Resolution Authorizing Purchase of Extended UPS Warranty and Portable Generator Connections for Public Safety Answering Points The Program requests Executive Board approval to use HGAC s state contract to procure existing UPS warranty extensions, and external connections for a portable generator from AT&T. The UPS (Uninterruptible Power Supply) warranties are about to expire and we need to extend them an additional three years. To further mitigate outage possibilities, the system needs a manual transfer switch and physical connections for generator hook-ups. AT&T originally sold and installed all of the UPS for our NCTCOG PSAP s. The amount of the proposed contract with AT&T is $355,998 over a three-year period. This request falls within CSEC rules and policies, and can be funded through our 2013 strategic plan. We will be available during the August 22 Board meeting to respond to questions. FK/ct 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

36 RESOLUTION AUTHORIZING PURCHASE OF EXTENDED UPS WARRANTY AND PORTABLE GENERATOR CONNECTIONS FOR PUBLIC SAFETY ANSWERING POINTS WHEREAS, the North Central Texas Council of Governments (NCTCOG) is engaged in the planning, implementation, and maintenance of an emergency (E ) system for 44 Public Safety Answering Points within 14-county service area; and, WHEREAS, NCTCOG began a migration process to implement Next Generation in 2008; and, WHEREAS, NCTCOG has installed IP Equipment, an IP network, and ESINET core systems; and, WHEREAS, Uninterruptible Power Supply warranties are about to expire and there is a need to extend them for an additional three years; and WHEREAS, requests Executive Board approval to use HGAC s state contract to procure the warranty extension, a manual transfer switch, and physical connections for generator hook-ups. NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. Section 2. Section 3. The Executive Director is authorized to sign a contract with AT&T for the above services. The contract amount is $355,998 over a three year period. This Resolution shall take effect immediately upon adoption by the Executive Board. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that the resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

37 August 22, 2013 Item 8 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: SUBJECT: Fred Keithley Director of Community Services and Public Safety Communications Resolution Authorizing the Purchase of Interoperability Software The Program is requesting Executive Board approval to utilize HGAC s state contract to procure Interoperability Software from FATPOT. Following the implementation of an Emergency Services IP Network (ESINet), NCTCOG began investigating solutions for interoperable data call transfer capabilities. In addition, we have been looking for a technical solution for text to transfers to supplement the implementation of a Text to interim solution in parts of the region served by Verizon Wireless. In an effort to improve call delivery and transfers and work towards interoperability on our ESInet, it is recommended that we begin a phased approach of implementing FATPOT s interoperability software. This software will become part of the ESInet and provide enhanced services to citizens throughout the service area. FATPOT staff has been working with our technical staff and they have identified software to provide a NG9-1-1 solution that will work through our ESInet and customer premise equipment. The contract amount with FATPOT for a pilot and phase I of this project is $1,500,000. This request falls within CSEC rules and policies, and can be funded through the 2013 strategic plan. NCTCOG proposes a phased approach to implementation as funding is available. We will be available for questions at the August 22 Board meeting. FK/ct 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

38 RESOLUTION AUTHORIZING THE PURCHASE OF INTEROPERABILITY SOFTWARE WHEREAS, the North Central Texas Council of Governments (NCTCOG) is engaged in the planning, implementation, and maintenance of an emergency (E-9-1-1) system for 44 Public Safety Answering Points in 14 North Central Texas counties which comprise the service area; and, WHEREAS, NCTCOG recognizes regional opportunities for improving the quality of life in North Central Texas through a regional system; and, WHEREAS, NCTCOG is following a master plan for the implementation of a Next Generation system with multiple features and applications; and, WHEREAS, NCTCOG has completed Phase I of the Emergency Services IP Network (ESINet) and wishes to ensure stability of the network and enhance services to citizens of the service area; and, and, WHEREAS, areas of improvement in call delivery and transfer have been identified; WHEREAS, NCTCOG has researched interoperability software and found a credible vendor through the HGAC contract; and WHEREAS, NCTCOG continues to look for enhancements through features and applications that will foster the implementation of Next Generation NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. The Executive Director is authorized to sign a contract with FATPOT for Interoperability Software. Section 2. The total cost of this contract will be $1,500,000. Section 3. The contract will be effective immediately and run through August 31, Section 4. This Resolution shall take effect immediately upon adoption by the Executive Board. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that the resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

39 August 22, 2013 Item 9 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: SUBJECT: Fred Keithley Director of Community Services and Public Safety Communications Resolution Authorizing Additional Scope of Work with Mission Critical Partners (MCP) for Project Management Support and GIS Services The program requests Executive Board approval to procure- through the Texas Department of Information Resources (DIR), a new consulting contract with Mission Critical Partners, Inc. (MCP). Projects in the new Scope of Work will include project management through a contract employee located at the NCTCOG offices. NCTCOG has recently completed the installation of an Emergency Services IP network (ESInet) and its core features. As we move into the maintenance and build out of this system, NCTCOG requires some project management support through MCP for a period of one year. The scope of work outlines specific tasks and is quoted at a fixed rate of $128,800. GIS continues to play a vital role in the migration to Next Generation As NCTCOG has implemented an Emergency Call Routing Function (ECRF) and an Enterprise Geographic Database Management System (EGDMS), we are in need of analysis of our GIS program and recommendations for streamlining GIS and documenting processes. Also, as NCTCOG prepares for the migration of tabular data and legacy database to Next Generation GIS based database, it is vital that NCTCOG receives good counsel on the most efficient and effect manner of transition. The GIS support from MCP will span the biennium and is quoted at a fixed rate of $65,000. The total amount of the proposed contract with MCP is $193,800. This is a Commission on State Emergency Communications (CSEC) allowable expense and will be funded through the budget and strategic plan. We will be available during the August 22 Board meeting to respond to questions. FK/ct 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

40 RESOLUTION AUTHORIZING ADDITIONAL SCOPE OF WORK WITH MISSION CRITICAL PARTNERS (MCP) FOR PROJECT MANAGEMENT SUPPORT AND GIS SERVICES WHEREAS, the North Central Texas Council of Governments (NCTCOG) is engaged in the planning, implementation, and maintenance of an emergency (E-9-1-1) system for 44 Public Safety Answering Points in 14 North Central Texas counties which comprise the service area; and, WHEREAS, NCTCOG recognizes regional opportunities for improving the quality of life in North Central Texas through a regional system; and, WHEREAS, NCTCOG is following a master plan for the implementation of a Next Generation system with multiple features and applications, and, WHEREAS, NCTCOG has completed Phase I of the Emergency Services IP Network (ESINet) and wishes to ensure stability of the network and enhance services to our citizens, and, WHEREAS, Geographic Information Systems and database development are integral components of and vital to the successful implementation of Next Generation 9-1-1; and WHEREAS, NCTCOG has historically found value in using consultant services in all aspects of the program, including the implementation of Next Generation NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. The Executive Director is authorized to sign a contract with Mission Critical Partners, Inc. for consulting services. Section 2. The total cost of this contract will not exceed $193,800. Section 3. This Resolution shall take effect immediately and run through August 31, Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that the resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

41 August 22, 2013 Item 10 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: SUBJECT: Fred Keithley Director of Community Services and Public Safety Communications Resolution Authorizing the Purchase of Security Management and Intrusion Detection on NCTCOG s Emergency Services IP Network The Program is requesting Executive Board approval to use HGAC s state contract to procure advanced firewall management from National Public Safety Solutions (NPSS). NPSS will provide end to end monitoring and management of NCTCOG s Emergency Services IP Network (ESInet). The security system is designed to detect and stop cyberattacks or any other malicious activity. The contract s cost is $115,000 over a three-year period. This request falls within CSEC rules and policies, and can be funded through our 2013 strategic plan. We will be available during the August 22 Board meeting to respond to questions. FK/ct 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

42 RESOLUTION AUTHORIZING THE PURCHASE OF SECURITY MANAGEMENT AND INTRUSION DETECTION ON NCTCOG S EMERGENCY SERVICES IP NETWORK WHEREAS, the North Central Texas Council of Governments (NCTCOG) is engaged in the planning, implementation, and maintenance of an emergency (E ) system for 44 Public Safety Answering Points within 14-county service area; and, WHEREAS, NCTCOG began a migration process to implement Next Generation in 2008; and, WHEREAS, NCTCOG has installed IP Equipment, an IP network, and ESINET core systems; and, WHEREAS, protection of the system from cyber attacks or malicious activities is of great importance, and WHEREAS, requests Executive Board approval to use HGAC s state contract to procure Tier II technician support, help desk assistance, and software maintenance support from National Public Safety Solutions (NPSS). NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. Section 2. Section 3. The Executive Director is authorized to sign a contract with NPSS for the above services. The contract amount is $115,000 over a three-year period. This Resolution shall take effect immediately upon adoption by the Executive Board. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that the resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

43 August 22, 2013 Item 11 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: SUBJECT: Fred Keithley Director of Community Services and Public Safety Communications Resolution Authorizing Contract with GeoComm for Mapped Automatic Location Identification (ALI) The purpose of this memorandum is to request Executive Board approval to contract with GeoComm for Mapped ALI. NCTCOG received notification from our vendor that the current Mapped ALI software utilized in our Public Safety Answering Points (PSAPs) has reached its End of Life. This provided NCTCOG with the opportunity to upgrade our legacy mapping system with a more technologically advanced Emergency Service IP Network (ESInet) solution. The new Web-Based Enterprise Mapping System will serve Program s 44 Public Safety Answering Points (PSAPs), offering a platform for displaying location of all next generation devices requesting emergency services. By purchasing the Web-Based Enterprise mapping solution, NCTCOG will be adding another critical Next Generation element to the ESInet. Most importantly, it ensures that we have the capability to route and display calls. Finally, the mapping solution will have the capability to display web services such as weather feeds and radar services, thus providing a wealth of advanced emergency call handling tools and information. Following a Request for Proposal (RFP) and evaluation process, the evaluation team recommends that a contract be awarded to GeoComm in the amount of $629,781, which covers the software product at $476,421, and five years of maintenance and software support at $153,360. We will be available during the August 22 Board meeting to respond to questions. FK/ct 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

44 RESOLUTION AUTHORIZING CONTRACT WITH GEOCOMM FOR MAPPED AUTOMATIC LOCATION IDENTIFICATION (ALI) WHEREAS, the North Central Texas Council of Governments (NCTCOG) is engaged in the planning, implementation, and maintenance of an emergency (E ) system for 44 Public Safety Answering Points in 14 North Central Texas counties which comprise the service area; and, WHEREAS, NCTCOG began a migration process to implement Next Generation in 2008; and, WHEREAS, Over 80% of calls in the NCTCOG region originate from wireless phones and it is vital to locate these callers on a digital map; and, WHEREAS, NCTCOG recognizes the vital nature of Geographical Information Systems (GIS) in the Next Generation model; and, WHEREAS, NCTCOG has made great strides in improving accuracy of GIS information for the purpose of routing and responding to calls; and, WHEREAS, NCTCOG has been notified that the current mapping product in the Public Safety Answering Points (PSAPs) has reached its End of Life ; and WHEREAS, NCTCOG has followed a formal procurement process. NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. Section 2. The Executive Director has authorization to award a contract to GeoComm for their GeoLynx Mapped ALI product in the amount of $629,781. This Resolution shall take effect immediately upon adoption by the Executive Board. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that the resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

45 August 22, Item 12 North Central Texas Council of Governments TO: Mike Eastland, Executive Director DATE: August 15, 2013 FROM: Edith Marvin, P.E., Director of Environment and Development SUBJECT: Resolution Authorizing Receipt of Additional Funds from the Federal Emergency Management Agency and Submittal of a Grant Application for the Village Creek Watershed Flood Risk Mapping Study NCTCOG s adopted Strategic Plan recognizes that water is vital to life in North Central Texas. Without sufficient supplies of clean water for drinking and other uses, proper management of stream corridors so flooding is reduced, and strategic conservation of important open spaces within our watersheds, the region cannot continue to grow, develop, thrive and maintain our quality of life. The North Central Texas Council of Governments (NCTCOG) is working with local governments, federal/state agencies, and other partners to implement the adopted vision and strategic plan to SEE SAFE waterways with CLEAN water within a regional ecosystem framework of GREEN watersheds. With the ongoing success of our FY2012 Cooperating Technical Partnership activities with the Federal Emergency Management Agency Region VI (FEMA), it has been requested that NCTCOG submit a proposal for a FY2013 Mapping Activity Statement. This unexpected opportunity will allow us to pursue a Risk Map Flood Study for portions of the Village Creek Watershed in Tarrant County. The opportunity is a cost-shared arrangement, with 75% of the cost being provided by FEMA and the 25% remainder being contributed by the City of Kennedale, the City of Arlington, and Tarrant County. The current authorization was approved on June 28, 2012, and authorized a limit of $250,000 per annum through the end of FY2014. This addition of the Village Creek Watershed proposal requires an increase to the authorization of $250,000 to undertake this new opportunity. Since the proposed efforts for Risk Map activities in the Village Creek Watershed is projected at $345,000, this amount would exceed the currently authorized funding limit of $250,000 for FY Staff requests that the Executive Board amend the current authorization, raising the limit to approximately $500,000 for FY2014 to build on our Cooperating Technical Partnership for flood risk reduction, consistent with the work program initiatives to implement the regional SEE Safe Clean and Green plan. This will allow NCTCOG to accept this great opportunity while allowing us to continue building on our Cooperating Technical Partnership for flood risk reduction, consistent with the work program initiatives endorsed by NCTCOG s Public Works Council. We look forward to discussing these important initiatives with the Executive Board. 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

46 RESOLUTION AUTHORIZING RECEIPT OF ADDITIONAL FUNDS FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY AND SUBMITTAL OF A GRANT APPLICATION FOR THE VILLAGE CREEK WATERSHED FLOOD RISK MAPPING STUDY WHEREAS, the North Central Texas Council of Governments (NCTCOG) is voluntary association of, by and for local governments, established under Texas Local Government Code Chapter 391 to assist local governments in planning for the common needs, cooperating for mutual benefit, and coordinating for sound regional development; and, WHEREAS, on June 28, 2012, the NCTCOG Executive Board approved the receipt of up to $250,000 per annum for FY 2013 and FY 2014 from the Federal Emergency Management Agency (FEMA) and/or Texas Water Development Board (TWDB) to carryout initiatives related to flood risk reduction; and WHEREAS, the work accomplished since June 28, 2012, has led to an opportunity to apply for and receive additional funds in order to undertake technical studies in the Village Creek Watershed on behalf of the City of Arlington, the City of Kennedale, and Tarrant County; WHEREAS, it is necessary to amend the previous Executive Board authorization in order to apply for and receive, if awarded, additional funds from FEMA and local matching funds from the City of Arlington, the City of Kennedale, and Tarrant County. NOW, THEREFORE, BE IT HEREBY RESOLVED THAT: Section 1. Section 2. Section 3. Section 4. NCTCOG is authorized to receive funds from the Federal Emergency Management Agency for an amount up to $500,000 for FY 2014, if awarded, including any necessary local matching funds. This amends the Executive Board s previous authorization for receipt of FEMA funds for similar activities in Section 6 of the resolution passed on June 28, The Executive Board authorizes the submittal of a grant application to the Federal Emergency Management Agency to support the Village Creek Watershed Flood Risk Mapping Study, consistent with the authorization under Section 1. NCTCOG is authorized to receive approximately $100,000 in local matching funds from the City of Kennedale, the City of Arlington, and Tarrant County, to support the Village Creek Watershed Flood Risk Mapping Study. These funds will be incorporated into the Fiscal Year 2014 budget as appropriate.

47 Section 5. Section 6. The Executive Director or designee is authorized to execute necessary agreements to carry out this program. This resolution shall be in effect immediately upon its adoption. Stephen Terrell, President North Central Texas Council of Governments Mayor, City of Allen I hereby certify that this resolution was adopted by the Executive Board of the North Central Texas Council of Governments on August 22, Kathryn Wilemon, Secretary-Treasurer North Central Texas Council of Governments Mayor Pro Tem, City of Arlington

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49 August 22, 2013 ITEM 13 North Central Texas Council of Governments TO: Mike Eastland DATE: August 14, 2013 Executive Director FROM: SUBJECT: Monte Mercer Deputy Executive Director Status Report on Fiscal Year 2014 Budget An overview of the Proposed Fiscal Year 2014 Annual Fiscal Program will be presented to the Executive Board at the monthly meeting on August 22, The program structure is similar to previous years with the following characteristics: Total expenditures of $180,791,067; o o $69,758,908 for operations, $111,032,159 for pass-through and in-kind match funds. Consists of state and federal grants that fund approximately 81% of programs with the remainder being local funding. Fiscal controls are established by individual grants and contracts, not the plan outlined in the Annual Fiscal Program. Annual dues from the membership comprise less than 1% of the total budget. The per capita rate has not changed. Prior to the Board meeting, a session will be held with the Personnel and Finance Committee for their review. I will be available at the Board meeting to answer any questions. MM:mdm 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

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51 North Central Texas Council Of Governments FY 2014 Proposed Budget Executive Board Meeting August 22, 2013

52 NCTCOG FY 2014 Proposed Budget Characteristics of NCTCOG budgeting and contrasts with typical local government budgeting. Funding is comprised primarily of grants and local contracts for services. Each grant is a separate contract with its own grant period and funding amount. Grants can encompass more than one NCTCOG fiscal year. Continuously evolving as program needs change and funding opportunities become available. Scope of work, funding, and expenditure limitations are regulated by the individual grant or contract, rather than the planned program summary. High inter-departmental dependency and cooperation. Common objectives (i.e. environmental, air quality and transportation programs). Multi-disciplinary approach (i.e. operating departments, computer services, finance and accounting teams). 2

53 NCTCOG FY 2014 Proposed Budget Funding Sources FY 2014 FY 2013 Change State and Federal Grants $ 141,632,820 $ 137,845,501 $ 3,787,319 Local Contracts/Grants 20,520,376 18,320,012 2,200,364 In-Kind Match Funds 11,115,579 17,856,036 (6,740,457) Membership Dues 665, ,354 6,858 Training Revenues 635, ,789 (142,339) Total $ 174,569,437 $ 175,457,692 ($ 888,255) 3

54 NCTCOG FY 2014 Proposed Budget Funding Sources FY 2014 Percentage State and Federal Grants $ 141,632, % Local Contracts/Grants 20,520, % In-Kind Match Funds 11,115, % Membership Dues 665, % Training Revenues 635, % Total $ 174,569, % 4

55 NCTCOG FY 2014 Proposed Budget Funding Changes State and Federal Grant Changes $3.8 Million Net increase primarily comprised of: Transportation $3.3 million net increase primarily comprised of: Texas Department of Transportation (TXDOT) ($4.7 million increase). Federal Transit Authority (FTA) ($1.3 million increase). Federal Highway Administration (FHWA) ($231 thousand increase). Texas Commission on Environmental Quality (TCEQ) ($2 million decrease). Environmental Protection Agency (EPA) ($561 thousand decrease). Housing and Urban Development (HUD) ($233 thousand decrease). Department of Energy (DOE) ($125 thousand decrease). Federal Aviation Administration (FAA) ($42 thousand decrease). Workforce $4.4 million net decrease primarily comprised of: Texas Workforce Commission (TWC) ($3.2 million decrease). U.S. Department of Labor (DOL) ($1.2 million decrease). 5

56 NCTCOG FY 2014 Proposed Budget Funding Changes State and Federal Grant Changes $3.8 Million Net Increase (Continued) Community Services $4.7 million net increase primarily comprised of: 9-1-1; Commission on State Emergency Communications (CSEC) ($5.3 million increase). Criminal Justice Division ($202 thousand increase). Texas Department of Public Safety (DPS) ($386 thousand decrease). Department of Aging and Disability Services (DADS) Aging ($443 thousand decrease). Environment & Development $972 thousand net decrease primarily comprised of: Texas Commission on Environmental Quality (TCEQ) ($964 thousand decrease). Emergency Preparedness $1.2 million increase comprised of: Texas DPS/SAA ($1.2 million increase). 6

57 NCTCOG FY 2014 Proposed Budget Funding Changes Local Contracts $2.2 million net increase primarily due to: Transportation ($1.5 million increase). Emergency Preparedness ($496 thousand increase). RIS ($286 thousand increase). Community Services ($48 thousand decrease). In-Kind Match Funds $6.7 million net decrease due primarily to: Transportation ($7.2 million decrease). Emergency Preparedness ($47 thousand decrease). Community Services Aging ($490 thousand increase). Total Change to Funding $888 Thousand Net Decrease 7

58 NCTCOG FY 2014 Proposed Budget Total Expenditures Operations Pass FY 2014 Through Total FY 2013 Transportation $ 29,179,155 $ 46,924,835 $ 76,103,990 $ 78,661,228 Workforce Development 5,339,127 52,215,006 57,554,133 62,153,105 Community Services 13,035,485 11,062,025 24,097,510 19,135,693 Research & Information Services 6,561,264-6,561,264 6,025,917 Environment & Development 2,368, ,480 2,912,253 3,774,235 Emergency Preparedness 5,444, ,813 5,731,187 4,114,944 Agency Administration 6,858,230-6,858,230 6,580,942 Agency Management 972, , ,334 Total Proposed Expenditures 69,758, ,032, ,791, ,358,398 Less: Interdepartmental Charges (1) (6,221,630) - (6,221,630) (5,900,706) Net Expenditures $ 63,537,278 $ 111,032,159 $174,569,437 $175,457,692 (1) Includes Direct Service Charges and Indirect Overhead 8

59 NCTCOG FY 2014 Proposed Budget Operations Expenditures FY 2014 FY 2013 Change Transportation $ 29,179,155 $ 28,535,239 $ 643,916 Workforce Development 5,339,127 4,892, ,043 Community Services 13,035,485 8,029,515 5,005,970 Research & Information Services 6,561,264 6,025, ,347 Environment & Development 2,368,773 2,419,777 (51,004) Emergency Preparedness 5,444,374 3,781,566 1,662,808 Agency Administration (1) 6,858,230 6,580, ,288 Agency Management 972, ,334 60,166 Total Proposed Expenditures 69,758,908 61,177,374 8,581,534 Less: Interdepartmental Charges (2) (6,221,630) (5,900,706) (320,924) Net Expenditures $ 63,537,278 $ 55,276,668 $ 8,260,610 (1) Includes PEBC of $1.3 million (2) Includes Direct Service Charges and Indirect Overhead 9

60 NCTCOG FY 2014 Proposed Budget Operations Expenditures Transportation Operations expenditures increase of $644 thousand, primarily comprised of: Cooperative Purchase ($1.2 million increase). Travel Surveys ($600 thousand increase). Blacklands ($300 thousand increase). Repair/Replacement ($1.5 million decrease). Workforce Development Operations expenditures increase of $447 thousand, primarily comprised of: Child Care funding ($614 thousand increase). Emergency Unemployment Compensation ($41 thousand increase). DOL Community Based Job Training ($115 thousand decrease). Workforce Investment Act (WIA) ($62 thousand decrease). Resource Administration Grant ($38 thousand decrease). Food Stamp Employment & Training ($16 thousand decrease). 10

61 NCTCOG FY 2014 Proposed Budget Operations Expenditures Community Services Operations expenditures increase of $5.3 million due to CSEC funding increase. Aging Operations expenditures decrease of $120 thousand. Public Safety Radio Communications (PSRC) Operations expenditures decrease of $242 thousand due to completion of consultant portion of contract in FY2013. Regional Police Academy (RPA) Operations expenditures increase of $173 thousand based on CJD funding. Regional Training Center Operations expenditures decrease of $152 thousand due to adjustments to meet current revenue condition. Total net increase of $5.0 million. 11

62 NCTCOG FY 2014 Proposed Budget Operations Expenditures Research & Information Services Operations expenditures net increase of $535 thousand, primarily comprised of: Fee for Service ($192 thousand increase). Workforce Development Department Support ($142 thousand increase). Network Support ($130 thousand increase). Digital Aerial Photography ($50 thousand increase). Environment & Development Operations expenditures net decrease of $51 thousand, primarily comprised of: Solid Waste Management ($170 thousand decrease). Transportation Department Support ($130 thousand increase). 12

63 NCTCOG FY 2014 Proposed Budget Emergency Preparedness Operations expenditures net increase of $1.6 million, primarily due to: Regional Mitigation Strategies (RMS) ($1.1 million increase). CASA WX (Local) ($659 thousand increase). CASA WX (Regional Mitigation) ($179 thousand increase) Emergency Preparedness Membership (Local) ($170 thousand decrease). The Homeland Security Grant Program (HSGP), which includes the Urban Area Security Initiative and State Homeland Security Grant Program ($58 thousand decrease). Agency Administration Operations Expenditures Operations expenditures net increase of $277 thousand, primarily due to: Indirect Support ($141 thousand increase). Various Departmental Support ($136 thousand increase). 13

64 NCTCOG FY 2014 Proposed Budget Personnel and Fringe Benefits 318 full-time positions and 35 part-time positions. Reduced 1 full-time position. Healthcare 10% increase. 2.5% merit increase. 14

65 NCTCOG FY 2014 Proposed Budget Full-time Positions FY 2014 Budget FY 2013 Budget Change Transportation (2) Workforce Development Community Services Research & Information Services Environment & Development (3) Emergency Preparedness Agency Administration (1) Agency Management Total (1) (1) Includes PEBC 4 positions 15

66 NCTCOG FY 2014 Proposed Budget Pass-through Funds means funds received by the NCTCOG from a federal or state government for which NCTCOG serves as a cash conduit and has limited administrative or financial involvement in the program (i.e. contractor selection, contract provisions/negotiations, or contractor oversight/monitoring). 16

67 NCTCOG FY 2014 Proposed Budget Pass-through Expenditures FY 2014 FY 2013 Change Transportation (1) $ 46,924,835 $ 50,125,989 $ (3,201,154) Workforce Development 52,215,006 57,261,021 (5,046,015) Community Services (2) 11,062,025 11,106,178 (44,153) Environment & Development 543,480 1,354,458 (810,978) Emergency Preparedness 286, ,378 (46,565) Total Proposed Pass-Through $111,032,159 $ 120,181,024 $ (9,148,865) (1) Includes In-Kind Expenditures of $5.5 million & $12.7 million for FY2014 & FY2013 respectively. (2) Includes Aging In-Kind Expenditures of $5.3 million & $4.8 million for FY2014 & FY2013 respectively. 17

68 NCTCOG FY 2014 Proposed Budget Pass-through Expenditures Transportation Pass-through expenditures net decrease of $3.2 million, primarily comprised of: TxDOT/NCT JARC Project Implementation ($1.9 million decrease). LAQ PP3 Traffic Signal ($1.5 million decrease). TxDOT Part Congestion Management ($1.0 million decrease). HOV Operations ($980 thousand decrease). Alternative Fuel/Advance Technology ($848 thousand decrease). EPA Idle Reduction DERA 2010 ($640 thousand decrease). NCT Clean School Bus DERA ($632 thousand decrease). NE JARC ($321 thousand decrease). Streamlined Project Delivery Rail/Roadway ($193 thousand decrease). Dallas Streetcar program ($2.9 million increase). AQ Partnership Program 3, Bike/Ped Projects ($2.1 million increase) 18

69 NCTCOG FY 2014 Proposed Budget Pass-through Expenditures Workforce Development Pass-through expenditures net decrease of $5.0, primarily comprised of: Childcare funding ($1.8 million decrease). Workforce Investment Act (WIA) ($789 thousand decrease). Department Of Labor Community Based Job Training ($724 thousand decrease). Trade Adjustment Assistance funding ($641 thousand decrease). Texas Back to Work funding ($375 thousand decrease). Emergency Unemployment Compensation ($220 thousand decrease). Temporary Assistance for Needy Families (TANF) ($198 thousand decrease). Department Of Labor H 1B Grant ($148 thousand decrease). Food Stamp Employment & Training ($93 thousand decrease). 19

70 NCTCOG FY 2014 Proposed Budget Pass-through Expenditures Community Services - Total Pass-through Expenditures/In-kind net decrease of $44 thousand: Planning Pass-through expenditures ($29 thousand decrease). Area Agency on Aging Pass-through expenditures ($155 thousand increase). Public Safety Radio Communications In-Kind expenditures ($123 thousand decrease). Criminal Justice Planning Pass-through expenditures ($47 thousand decrease). 20

71 NCTCOG FY 2014 Proposed Budget Pass-through Expenditures Environment & Development Pass-through expenditures decrease of $810 thousand due to Solid Waste Management Program. Emergency Preparedness Pass-through expenditures net decrease of $47 thousand: Regional Mitigation Strategies (RMS) ($115 thousand decrease). CASA WX (Regional Mitigation) ($69 thousand increase). 21

72 NCTCOG FY 2014 Proposed Budget Remaining Steps In Budget Process. Answer any questions today. Provide for public hearing and budget adoption resolution at September s Board meeting. Prepare budget document for filing with the Board and state agencies. Monitor FY 2013 budget year close out. Implement FY 2014 budget beginning October 1. Present status of programs and need for budget amendments throughout the year as new programs and funding become available. 22

73 August 22, 2013 Item 14 North Central Texas Council of Governments TO: Mike Eastland DATE: August 15, 2013 Executive Director FROM: Michael Morris, P.E. Director of Transportation SUBJECT: Status Report on Air Quality Compliance of the Region's Long-Range Transportation Plan: On July 19, 2013, the North Central Texas Council of Governments (NCTCOG) received a joint conformity determination from the United States Department of Transportation (US DOT) finding that Mobility 2035: The Metropolitan Transportation Plan for North Central Texas 2013 Update (Mobility Update) complies with all the requirements of the Clean Air Act Amendments of 1990 and ensures consistency with the amended Transportation Improvement Program. This followed the adoption of the Executive Board resolution endorsing the Mobility Update and the associated 2013 Transportation Conformity results on June 27, This joint conformity determination allows $98.7 billion in transportation policies, programs, and projects to be made in the North Central Texas region now through The US DOT s conformity determination letter is attached for your review. I will provide a brief presentation of this item and will be available to answer any questions. Work Begins to Update the Region's State Implementation Plan: The Texas Commission on Environmental Quality (TCEQ) has set September 5 as the date to inform the region on upcoming activities geared toward development of the next State Implementation Plan (SIP) for the Dallas-Fort Worth ozone nonattainment area.* A SIP is required for regions that do not meet federal air quality standards and outlines how emissions will be reduced to come into compliance. Currently, the region is classified as moderate nonattainment under the Hour National Ambient Air Quality Standards. The SIP is due to the Environmental Protection Agency from TCEQ in 2015 for an attainment date of Staff will review some of the major programs (control measures) the agency sponsors which help to meet attainment goals. *Ozone Planning Public Information Meeting NCTCOG Transportation Council Room September 5, 2013, 10:00 am JPL:ch Attachment 616 Six Flags Drive, Centerpoint Two P.O. Box 5888, Arlington, Texas (817) FAX:

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