Pre-Bid Conference RCC Employee Parking Lot Contract Number /22/18

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Kerry McCoy
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4 Pre-Bid Conference RCC Employee Parking Lot Contract Number /22/18 1

5 Agenda Pre-Bid Conference Presentation Solicitation Logistics, RFB review, BDDD 1:00-1:30 Project Details 1:30-2:00 Q&A throughout presentation Site Visit Bus Boarding 2:00-2:15 Terminal A & E Site Visit 2:15-2:45 Bus back to DCC for dismissal 3:00 2

6 3 Travis Sanderfer, Program Solicitations Manager Design, Code and Construction

7 Solicitation Schedule Deadline for Questions March 7, :00pm Issue Addenda March 14,2018 Bid Opening March 23, :00pm Airport Board Action Tentatively in May 4

8 Bid Documents Review Required forms Compensation Unit Price Electronic Bid Schedule 5% Bid Bond Guarantee to be included in all bids Payment & Performance Bonds within 10 days of award Liquidated Damages $1,500/day delay of Substantial Completion Insurance Construction Permit Fee paid by Board 5

9 6 Cheryll Jeter, Business Specialist Business Diversity and Development

10 Agenda Small Business Enterprise (SBE) Program Key SBE Program Points Counting SBE Participation Counting Supplier Participation SBE Certification Forms Questionnaire Forms Commitment to SBE Participation Form Preliminary Schedule of Subcontractors (PSS) Intent to Perform Contract as an SBE Subcontractor Sample Certificate Good Faith Effort (GFE) Plan Common Proposal Submission Errors Approved Certifying Agencies Identifying Prospective SBE Partners Q&A 7

availability of certified firms for the program) SBE Program Construction Services

11 Small Business Enterprise (SBE) Program DFW will establish contract specific goals The size of the contract goals will be based on (scope of work, location of work, and availability of certified firms for the program) SBE Program Construction Services (under $1M) Professional Services Non-Professional Services Solicitation Goal: 20% SBE Goal 8

12 SBE Program Points Relevant Market Area North TX Commission 12 county area including: Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall & Wise counties 9

Counting SBE Participation In order to count the participation of a certified SBE firm(s), the SBE must have a place of business inside the Airport s Relevant Market Area.

13 Counting SBE Participation In order to count the participation of a certified SBE firm(s), the SBE must have a place of business inside the Airport s Relevant Market Area. Place of Business is defined as an establishment independently and distinctly owned, where business is conducted, goods are made or store or processed or where services are rendered. Not acceptable: P.O. Box or virtual offices and staffing services. SBE Primes can count their self-performance toward meeting the SBE goal, but only for the scope of work and at the percentage level they will self-perform. A DBE-certified firm cannot be counted towards the SBE goal. 10

Counting Supplier Participation Supplier Participation Options: Manufacturer If the materials or supplies are obtained from a SBE manufacturer, count one hundred percent (100%) of the cost of the

14 Counting Supplier Participation Supplier Participation Options: Manufacturer If the materials or supplies are obtained from a SBE manufacturer, count one hundred percent (100%) of the cost of the materials or supplies towards the SBE goal. Regular Dealer If the materials or supplies are purchased from a SBE regular dealer, count sixty percent (60%) of the cost of the materials or supplies towards the SBE goal. Broker If the SBE firm is acting as an intermediary between two or more firms for the acquisition of supplies, materials or equipment for a fee, count only the fees and commissions at 100% Manufacturer s Representative If the SBE firm is representing a manufacturer for a fee or commission, count only the fees and commissions at 100% 11

SBE Certification Not required to do business with

SBE credit, must be certified by an approved

Commodity codes noted on certificate must be

15 SBE Certification Not required to do business with DFW. CERTIFCATION AGENCIES HOWEVER, if claiming SBE credit, must be certified by an approved certification agency at the time of proposal submission in order to be credited. Certification certificates must be included with proposal submission. Certificates must be current and not expired. Commodity codes noted on certificate must be relevant to the proposed services. State of Texas, HUB, MBE, DBE, WBE and out of state certificates are not acceptable. 12

16 Questionnaire Form This form will be used for counting suppliers, brokers, manufacturing and manufacturing representatives. 13

17 Commitment to SBE Participation Form Identify commitment to meeting and/or exceeding the SBE Goal 14

18 Preliminary Schedule of Subcontractors (PSS) Identify all subcontractor, certification status, scope of work, percentage and and dollar commitment for each. 15

19 Intent to Perform Contract as an SBE Subcontractor Form represents a commitment by the Prime Contractor that if it is awarded the contract, it will enter into a subcontract with the SBE for the work described on the form. Relevant market area and affiliation confirmation. Both Prime and Sub must sign the form 16

20 Sample Certificate Does certification match Program goal? Do the commodity codes cover your proposed scope of work? Check expiration date! Not valid if expired 17

Good Faith Effort (GFE) Plan Proposers that are non-certified firms must meet the applicable goals or demonstrate good faith efforts to achieve the goals.

Proposers are required to meet ALL factors outlined and provide support documentation. Factors should not be considered as a template, checklist or some quantitative formula.

21 Good Faith Effort (GFE) Plan Proposers that are non-certified firms must meet the applicable goals or demonstrate good faith efforts to achieve the goals. GFE required only if the SBE goal is not achieved or partially achieved. A GFE Plan is not a checklist! Proposers are required to meet ALL factors outlined and provide support documentation. Factors should not be considered as a template, checklist or some quantitative formula. Submitting the form without support documentation, as a GFE, will automatically deem the Proposer non-responsive. DFW will evaluate the GFE on quality, quantity, and intensity of the different kinds of efforts that the bidder/proposer has made. Mere pro forma efforts are not good faith efforts 18

22 Common Proposal Submission Errors Failure to respond to all RFP Evaluation Criteria questions. Failure to sign all required documents. Failure to submit required SBE certificates for all identified SBE firms. Failure to submit correct SBE certificates; instead submitted a HUB, WBE or MBE certificate. Failure to submit a current SBE certificate; instead submitted an SBE certificate with expired dates. Failure to propose with SBE firms that have a place of business within the Airports Relevant Market Area. Providing certificates for firms that are not listed on the Schedule of Subcontractors or Not providing certificates for firms that are listed on the Schedule of Subcontractors Use of TBD on a Schedule of Subs instead of dollars & percentages Using the Good Faith Effort plan as a checklist and not submitting support documentation 19

23 Approved Certifying Entities Approved Certifying Entities North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 100 Arlington, TX (817) or (Processing timeframe: days from date application is deemed complete) Dallas/Fort Worth Minority Supplier Development Council 8828 N. Stemmons Freeway, Suite 550 Dallas, TX (214) or (Processing timeframe: days) Women s Business Council Southwest 2201 N. Collins Street Arlington, TX (817) or (Processing timeframe: days) Texas Department of Transportation 125 East 11 th Street Austin, TX (512) or (Processing timeframe: days) 20 Note: State of Texas HUB certificates are not acceptable.

Identifying Prospective SBE Partners Pre-Bid Meeting Pre-Bid Meeting Sign-In Sheet *DFW D/S/M/WBE Online Directory: www.dfw.diversitysoftware.

24 Identifying Prospective SBE Partners Pre-Bid Meeting Pre-Bid Meeting Sign-In Sheet *DFW D/S/M/WBE Online Directory: Minority Chambers Advocacy Organizations Certifications Agencies * DFW s D/S/M//WBE Directory is not a certified database. It is a listing of certified and non-certified firms that have expressed an interest in doing business with DFW or are currently doing business with DFW. 21

25 Q & A Contact Us Business Diversity and Development Department BusinessDiversityandDev@dfwairport.com Guy Toliver, Business Development Manager Airport Concessions Point of Contact gtoliver@dfwairport.com Bennie Miller, Business Specialist Procurement Goods and Services - Point of Contact bmiller@dfwairport.com Danielle Thompson, Business Development Manager Design Code and Construction, TRIP Point of Contact dthompson@dfwairport.com Adriana Hinojosa, Diversity Compliance Specialist B2Gnow Point of Contact alopez@dfwairport.com Cheryll Jeter, Business Specialist Design Code and Construction Point of Contact cjeter@dfwairport.com 22

26 Project Details Vasile Marincasiu (PM) Design, Code and Construction Kara Bymers, P.E. (Atkins) James McKenzie, P.E. (CP&Y) Steve Berkenbile, L.A. (Berkenbile Landscape Architects) 23

27 Key Project Features RCC Parking Lot: 1900 SF of new pavement 54 New Parking Spaces, including 4 Handicap Spaces with 2 being Van Accessible 4 New Light Poles Landscape and Irrigation 3

28 25 Project Location

29 Access Routes & Staging Area New RCC Parking Lot Proposed Staging Area 26

30 Construction Requirements Construction Duration 120 calendar days to substantial completion 24 hours a day / 7 day a week site access Maintain a safe, operational and clean construction site 27

31 Closing All Questions/ Clarifications MUST be in writing addressed to: Travis Sanderfer, Program Solicitations DFWAirportSolicitations@dfwairport.com Cut off for questions is March 7, :00pm. Bids are due on Friday, March 23, 2018 at DFW International Airport Design, Code, and Construction Office BEFORE 1:00pm (Central) Bids will be opened and read aloud at that time. 28

Job Order Contract Contract Number

Job Order Contract Contract Number 9500635 04.03.18 1 2 Travis Sanderfer, Program Solicitations Manager Design, Code and Construction Solicitation Schedule Deadline for Questions April 12, 2018 Issue Addenda