January An educational service agency. An educational service agency.

Transcription

1 January 2012

2 Agenda Introductions RIU6 Demographics and Data Board member roles and responsibilities Joint responsibility to home district and RIU6 School Code Business and Finance Programs and Services

3 About RIU6 Established in 1971 by the Pennsylvania General Assembly, IUs are regional educational service agencies that assist public and non-public schools. IUs work collaboratively with PDE to provide local school districts with technical assistance and professional development to support statewide initiatives and improve the quality of teaching and learning.

4 Service Territory Clarion, Jefferson, Forest and Venango counties with parts of Armstrong, Butler, Clearfield, Crawford and Indiana counties 17 districts, 3 career & technical, 39 nonpublic/private schools 53 RIU6 operated classrooms (16 preschool & 37 school-age)

5 3200 square miles Map of RIU6 Classrooms

6 Personnel Exec. Director Ass't. Exec. Director Dir. of Spec. Ed. Dir. of Tech. & Aux. Svcs. Bur. Chief Div. Ed. Prgms. Operations Ass't Dir. of Spec. Ed. Ed. Tech Info. Tech Dir. of Ed. Prgms. Personnel Communications Admin. Ass't. to the Exec. Dir./Board Secretary Business Office EI & School Age Supervisors Technicians x2 TaC Team Facilities Ass't Business Mgr. Itinerant Services Classroom and Support Staff Past Organizational Chart

7 Personnel Current Organizational Chart

8 Personnel Full-time professional = 115 Support = (includes: secretaries, custodians & paraprofessionals) Administrative = 22 Total RIU6 staff = 235.5

9 Finance Supported by federal, state and local contracts, grants and local fee for service We do NOT have taxing power funding year = $0 funding level from the state Made whole through newly created PDE projects

10 PDE 7 Initiatives PDE Initiative Lead IU IU Contact 6 PIMS IU5 Kevin Watkins and MJ Slaugenhoup Safe Schools IU4 Tina Gibbs Alternative Certification IU 6 Chris Merryman Choice/Joint Schools IU6 Tina Gibbs Multi Measure Evaluations IU5 Kevin Watkins Keystone Exams IU4 Kevin Watkins Common Core IU4 Kevin Watkins

11 PDE 7 Initiatives IU 6 Total Allocation Includes project leads and contacts and fiscal agent monies $77, = Total

12 Sandra Machokas, Business Manager

13 How are Intermediate Units and School Districts Similar and Different? Intermediate Unit Required Use of PDE Chart of Accounts/Accounting Manual Required to submit Annual Financial Report (AFR) PDE-2056 Required to submit General Operating Budget Deadline May 1 st Sources of Revenue State Subsidy Federal Grants via PDE Local Fee for Service School District Required Use of PDE Chart of Accounts/Accounting Manual Required to submit Annual Financial Report (AFR) PDE-2057 Required to submit General Operating Budget Deadline June 30 th Sources of Revenue State Subsidy Federal Grants via PDE Local Taxes

14 How are Intermediate Units and School Districts Similar and Different? Intermediate Unit 5 separate funds Multiple budgets = 63 budgets = 54 budgets Limited to 2-3 budgets where a fund balance can be generated and carried forward to future years Many IU employees are paid from multiple budgets ALL OTHER budgets may cross fiscal years in duration but are Use it or lose it funds if funds are not spent they must be returned to the state at the end of the project School District Usually up to 3 separate funds One major overall budget Generally accumulates a fund balance reserve that can be used to fund future years operations and mandates

15 RIU Business Office Function Overview The RIU6 Business Office performs all traditional accounting functions including: Accounts Payable Purchasing Over 50 delivery sites using an Electronic Requisition/PO Process Cash Management Personnel and Payroll Audits (financial and program) Program Compliance Adjusting entries Internal Accounts Receivable Fixed Assets General Ledger Risk Management Account Reconciliations

16 RIU Business Office Function Overview Operates on a fiscal year basis: July 1 - June 30 Preparation of the following: General Operating Budget (GOB) due to PDE by May 1 of each year Annual Financial Report (AFR) due to PDE by October 31 of each year Individual program budgets/grant submissions

17 RIU Business Office Function Overview Management Accounting functions include budget reviews with the Executive Director, IU division directors and program specific supervisors Budget printouts are prepared as requested throughout the fiscal year

18 RIU Business Office Function Overview Preparation of the following: Monthly Treasurer s Report for BoD s approval Quarterly cash and program status reports to the PA Comptroller s Office of PDE Interim and final expenditure reports for all programs as requested by PDE Reports for the annual single audit performed by Parente Randolph, LLC

19 RIU Business Office Function Overview Preparation for federal, state and local audits: Local Annual Single Audit» Sub-recipient monitoring for all member school districts as required for IDEA compliance Bi-Annual State Auditor General Audit Federal Programs Audit» Bi-Annual Verification BEIS - Early Intervention» ARRA Program Audit» Act 183 EFund Program Audit required as grantee

20 RIU Business Office Function Overview ARRA monitoring Assist in preparation of quarterly 1512 reporting for all 17 member school districts Verification of appropriateness of expenditures Final reporting was completed September 30, 2011

21 RIU Business Office Function Overview Host site for PASBO web casts Host site for CSIU16 software trainings

22 Current Projects Going electronic Reviewing all Business Office processes Direct Deposit of Accounts Payable Employee Reimbursements On-Line Credit Card processing for payment of fee for service workshops and trainings RIU invoices/supporting documents are ed to district superintendent and business managers Epay stub Employee web portal

23 Funding Source Budget Name Budget Amount Description Source of Funds 018 General Operating Budget 1,922, Operation of RIU administration and administrative headquarters. Consortium Participation in Cyber Services - Laptop installation, maintenance and technical support 021 Cyber Services 10, provided by RIU staff in student homes. Local, State, Federal District Withholding Local Grant monies provided specifically for design and implementation of programs for Early Intervention 025 EI Inclusion Grant 64, Special Needs children inclusionary activities integrated with typical children of the same ages. State 045 CLM Donation 3, Donation for CLM Local 058 ISF Working Capital 40, Working Capital - Vehicle, Room Rental, and Refreshment Fees and Expenditures. Local 060 UPMC Project SEARCH Student transition program operated on the Northwest Medical Center campus of UPMC located in Seneca, PA. RIU provides a teacher and related expenditures for students to be provided the opportunity to intern in various employment situations within the hospital environment. Costs are charged back to student home districts participants include Cranberry and Oil City School 80, Districts and the Office of Vocations & Rehab. Local 078 In-service For Credit 7, Workshops and trainings operated from June thru August on a fee for service basis. Local Consortium Fee paid by participating districts for RIU recruitment, screening, training, certification and 081 Guest Teacher 6, placement of Guest Teacher applicants. Local 082 Internet Consortium 248, Internet service access and fees for consortium participants. Local 083 eacademy 64, District participation in consortium access to online curriculum for use in district classrooms Local 084 WAN M&S 64, Maintenance and Sustainability Fees for Regional Wide Area Network Local 085 Information Technology Services Technology staff contracted services to member districts upon request. - Currently Forest and Union 82, Districts Local Local summer program services fees charged back to sending district of attending students. Fees include teacher, classroom aide, speech, hearing, vision, transportation and if applicable, direct charges 118 Summer Program Services 106, for Child Specific Aides. Local 121 Music Music Instruction invoiced to student home district allocated by a percentage of total of hours of 75, instruction received. Local 122 Art Art Instruction invoiced to student home district allocated by a percentage of total of hours of 72, instruction received. Local 137 ISF Work skills 5, Fees and related expenditures for Healthy Snack Mix Free Enterprise Project. Local 140 Physical Education PE Instruction invoiced to student home district allocated by a percentage of total of hours of 74, instruction received. Local 177 E Rate Direct E-Rate reimbursement for approved expenditures and activities offset by any uses of the funds 41, generated. Federal 178 IMS Digital Content 22, Discovery Ed digital video access and fees for participating districts. Local

24 Jeff Brown, Director of Special Education

25 Multi-District Classrooms Provide a cost effective and efficient means for districts to provide the needed and/or required special education services through the pooling of resources.

26 School Age Student Classroom Data Autism Support: 45 Emotional Support: 50 Life Skills Support: 155 Multidisabled Support: 16 Project Search: 7 CPC Partial: 10

27 Staff To Operate Multi-district Classrooms Emotional Support: 9 Life Skills: 16 Multidisabled: 3 Autism: 6 Autism Specialists: 2 CPC: 1 Project Search: 1 Speech/Language: 7 OT, PT, COTA: 9 Visually Impaired: 2 Hearing Impaired: 2 Social Workers: 4 Art, Music, PE: 3 CBI Coordinator: 1 Secretarial Support: 9 Supervisors: 7

28 Early Intervention (EI) Services Serves nearly 1000 children Local MAWA holder Annual child find responsibility - locate any child within our area ages 3-5 that may have a disability that would be addressed through EI Provided at no cost to parents Services target developmental, fine motor, gross motor, speech/ language and social skills deficits

29 Early Intervention (EI) Services Evaluation IEP Overseen through the PA Department of Welfare/BEIS Funded via a grant each year Provides services in: IU classrooms, Head Start centers, private homes and private Day Care facilities

30 Staff To Operate EI Classrooms Classrooms: 17 Teachers: 14 Paraeducators: 29 Service Coordinators: 2 Supervisors: 2 Speech Therapists: 15 Related services (OT, PT, HI, VI, Psych.): 13

31 Special Education Supervision Provided to the multi-district classrooms and through contracting with districts Services include: Supervision of teachers & programs Preparation of required reports i.e. restraint report Creation of Special Ed plans/contingency reports Assist districts in preparing for Special Ed audits (every 6 years) and Special Ed plans (every 3 years)

32 Special Education Contracts for PRRI In PA the IUs are responsible to assure a Free and Appropriate Public Education (FAPE) in Private Residential Rehabilitation Institutes (PRRI) One facility located in the RIU6 area - Abraxas Currently provide 1 day per week of special education supervision

33 Required Services Provided to enhance and assist in the provision of special education services based on IEP These include: Speech Therapy Hearing/Visually Impaired Services Occupational/Physical Therapy Social Workers/Service Coordinators Art, Music and PE Transportation (as needed) Community Based Instruction

34 Community Based Instruction Students learn skills, identified on the IEP, in the way that those skills are used in everyday life Being modeled statewide

35 Equitable Participation Students who attend private/parochial schools are entitled to services through special education funds. The funding is a proportional amount, based on an annual formula, that would be spent on a special education student in public school. RIU6 conducts a child find every year to identify these students. The schools decide where they would like to spend their monies. If a parent would like to have their child tested to determine if they are eligible for services, that testing is done through their home district. If their home district refuses then the IU is responsible to do the testing.

36 Other Services Penn Data - child count Gathered from the districts Reported to the state annually Determines the Special Ed monies each district receives IDEA grant Federal Special Ed monies Monitor, review and provide flow-through monies to districts Provided by the Federal government to enhance Special Ed services but cannot supplant what the district spends in local monies Additional annual reporting

37 Cost Discussions

38 Cost Discussions

39 QUESTIONS?

40 Kevin Watkins, Director of Educational Programs and Technology

41 Educational Programs Standards Aligned System (SAS) Common Core Standards PDE Data Tools School Improvement Process (Getting Results!) Curriculum Alignment and Mapping Act 48 and Act 45 Offerings

42 Training and Consultation (TaC) Team Provides specialized training to school district special and regular education classrooms, administrators, other school personnel and IU staff. Such as: Standards Aligned IEP s Classroom Management Inclusive Practices Behavioral Management Assistive Technology Reading & Math Data and Program Audits Autism Interagency Coord. Svcs. Transition Required by federal funding guidelines to maintain 5 FTE s

43 ACT 89 Non-Public School Services Math, Reading, Speech and Special Education Available to approximately 1500 non-public school students Provide enrichment activities with classroom teacher (math, reading, listening, social skills) Required by state funding guidelines to provide services.

44 Title Programs Title ID, IIA & D No longer provide direct services to students at Abraxas. Oversee the distribution of Title funds

45 Comprehensive Planning A planning process that embeds the interaction of district and its schools planning efforts. It is continuous and cyclical, eliminating the production of a strategic plan. Incorporates DLP, SLP, SIP, Tech. Plan, Chapters 4 & 12, Spec. Ed, Staff Dev., Prof Dev. & Induction. District Level Plan + School Level Plans = Comprehensive Plan

46 Technology Consortium Federal & State Initiatives & programs (E-Rate) Work with districts Consortium purchases Collaborative efforts Grants

47 Informational Technology RWAN LEARN initiative PAIUnet eacademy - Cyber Services

48 Instructional Technology Trainings Workshops Planning Presentations for districts on Act 80, in-service, and special days

49 The Machines Applications software Software licensing Computer recycling Hardware/software purchases Technology inventory Network administration Security VoIP Outsourced services

50 E-Rate Phone, Internet & Internal Connections Discount calculated by National School Lunch Program (NSLP) Filing usually due end of February to beginning of March

51 Other Programs & Services Fingerprinting Guest Teacher Mentor Parent/LTF Induction Superintendent Searches Consultations Contracted Services ACCESS Data Evaluation Program Audits

52 Questions?

53 Tina Gibbs, Communications and Operations Manager

54 What does Communications entail? Employees School Districts & CTCs PA IUs Communities Legislators

55 What type of duties? Publications Website Press releases Grant coordination In-service and special program logistics Legislative contacts and annual trip Training sessions PAIU Government Relations & Public Relations Committees Safety Committee

56 Publications Program specific brochures Workshop flyers Employee newsletters Specialty newsletters Summer course catalog Annual Report RIU, District and Legislative data packs Distribution modes vary most are electronic

57 Website RIU6 website Online forms Calendar of upcoming events Board Notes LEARN website Handouts

58 Requirements & Benefits Publications, Website & Press Releases fulfill funding/program requirements (Child Find, State/Federal guidelines i.e. E-Fund) In-service/trainings meet requirements regarding teacher and administrative certifications Safety Committee provides a 5% discount on Workers Compensation Insurance

59 Requirements & Benefits Legislative contacts and annual trip must maintain a presence with legislators; expanded to regional trip with IU4 PAIU Government Relations & Public Relations Committees mostly done via videoconference; ensures RIU6 voice heard

60 Questions?