MEETING NOTICE TRI-COUNTY REGIONAL PLANNING COMMISSION WEDNESDAY, JUNE 28, :00 P.M.

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1 3135 Pine Tree Road, Suite 2C, Lansing, Michigan Toll Free: Phone: Fax: Web: Facebook.com/TriCountyPlanning MEETING NOTICE TRI-COUNTY REGIONAL PLANNING COMMISSION WEDNESDAY, JUNE 28, :00 P.M Pine Tree Rd, Ste. 2C- Lansing, MI Main Conference Room AGENDA (DRAFT for Executive Committee Consideration) I. CALL TO ORDER; PLEDGE OF ALLEGIANCE; ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES OF MAY 24, 2017 IV. PUBLIC COMMENT (Please register with the Clerk prior to meeting) V. COMMUNICATION(S)- 1. Letter from FHWA/FTA regarding Certification 2. Lansing State Journal Op-Ed by S. Pigg 3. Other VI. VIII. GREATER LANSING ARTS COUNCIL- Presentation by Debbie Mikula, Executive Director COMMITTEE REPORTS AND ACTIONS A. Executive Committee Report (pink) Ch/Brown Clark B. Finance Committee Report (green) C/Watkins 1. Finance Statement(s) for May (action) 2. Budget Amendments C. Transportation Review Committee Report (cream)- C/Banas 1. Federal Certification Review schedule and events IX. OTHER/ADJOURN Ingham County Parks Representative Report- C/Rodgers Michigan Association of Regions Representative Report C/Pohl The next regularly scheduled Commission meeting is Wednesday July 26, 2017 at 7 pm.

2 MINUTES Meeting: Tri-County Regional Planning Commission Date: May 24, 2017 Place: Tri-County Regional Planning Commission 3135 Pine Tree Road, Suite 2C Lansing, Michigan Attendance: See attached I. Call to Order Chair/Brown Clarke called the meeting to order at approximately 7:04 p.m. II. Approval of Agenda and Minutes of April 26, 2017 It was MOVED by C/Banas, SUPPORTED by C/Barnes, to accept the Agenda, as amended. MOTION CARRIED UNANIMOUSLY. It was MOVED by C/McGrain, SUPPORTED by C/Brixie, to accept the Minutes of April 26, MOTION CARRIED UNANIMOUSLY. III. IV. Communications A letter from Lansing Mayor Virg Bernero to Ch/Brown Clarke and Executive Director Pigg was distributed regarding car/pedestrian public safety on Waverly Road. Ch/Brown Clarke advised that this item would be put on the Agenda once the involved parties meet with the Mayor s representative, Chad Gamble. Public Comments There were no public comments. V. Executive Director s Report Executive Director Pigg advised that her Executive Director s report was included in the Commission packet. Staff Reports: Cliff Walls Environmental Sustainability Planner Mr. Walls stated that DEQ permit applications were due from the GLRC membership by April 4 th and that all were submitted on time and the DEQ was very impressed. The GLRC membership was a statewide model for DEQ. Mr. Walls advised that there are now new E. Coli requirements, and a subcommittee assisted in guiding GLRC members in meeting these requirements. The GLRC is assisting groups with their Stormwater audits. Mr. Walls advised the Commissioners that a new mywatersheds.org website has been developed and that there has been a great deal of positive feedback. It is 70% less expensive 1

3 and is kid-friendly. Mr. Walls stated that a lot of money was saved by developing it in-house. Stickers have been printed and handed out promoting the new website. Mr. Walls is currently working on promotional items, i.e. Adopt a River events, and being a present at Stormwater management events. One of the promotional items is a rain garden instruction card made of pulp paper, which can be planted and contains Black Eyed Susan seeds. Another promotional item is pet waste bag holders. Mr. Walls discussed the 2018 GLRC Survey. He will be meeting with the firm who performed the survey in the past. This survey is part of the GLRC Public Education Program permit requirement/commitment and is used to evaluate the effectiveness of their outreach. We are exploring how other groups have adapted the mail survey to better align with a more digital environment of Mr. Walls discussed workshops and advised that Spicer Group will be putting on a Site Plan Evaluation workshop for GLRC members. This workshop may be at the Lansing Board of Water and Light Depot. School Districts will get their district and website managers, social media experts, etc. to show them the Public Education Program requirements and make sure they are upholding their commitments. Mr. Walls advised that the GLRC Best Management Practices, which are the municipal guidance documents, have not been updated since The GLRC is in the process of reviewing the BMPs and will present its requirements to the GLRC meeting to be held June 8, Commission Rogers advised that she can provide assistance with the Lansing School District with implementing the Public Education Program. Jeremy Orr Environmental Sustainability Planner I. Groundwater Management Board (GMB)/Groundwater Technical Advisory Council (GTAC) Currently planning the upcoming Groundwater Management Board and Groundwater Technical Advisory Council meetings for June 14. The meeting will focus on year-long planning, including how best to move forward, and I ve been meeting with individuals, in advance of meeting, to gain more insight as well. Thus far, it s been unanimous among those I ve met with that the Groundwater Quality Survey that is currently being conducted by partners is of utmost importance, as the results may help drive messaging and grant opportunities. Despite recent setbacks in grant awards for Wellhead Protection Plans, grants are still being pursued by GMB and its members. I m currently assisting East Lansing/Meridian complete its Wellhead Protection Grant through Michigan s Department of Environmental Quality s Office of Drinking Water and Municipal Assistance. To raise awareness regarding the importance of groundwater, I will be developing a packet for local elected officials, boards, and commissions, highlighting the groundwater protection tools the region has at its disposal (through Tri-County). The packet will contain outreach and messaging information, including case studies/examples of past regional groundwater issues, and will be an addition to the East Lansing/Meridian Wellhead Protection grant. Aside from Michigan s Department of Environmental Quality, I ve been researching other potential funding sources. I have found a number of good leads, but a promising one for the above-mentioned Groundwater Quality Survey is Our Community Foundation. I ve been in contact with its Grants Administrator, and we ll be meeting in July to discuss grant parameters and whether the Groundwater Survey meets grant criteria. Lastly, I ve been working on an issue regarding the Wellhead Protection Viewer, which provides potential contaminant sources for planners, with BWL and others. As part of a grant 2

4 agreement with BWL and East Lansing/Meridian, I am to provide training to area planners on how to utilize the Viewer. However, due to recent security concerns at BWL, which is hosting the Viewer, no outside personnel are permitted access to it. There has been discussion in developing a separate server to host the Viewer, but currently the decision to pursue it further is ultimately with BWL s IT Department. Discussions are ongoing, however, with alternate solutions being provided. II. Clean Cities I ve been working with my predecessor to fix any remaining administrative issues with Greater Lansing Area Clean Cities (GLACC) accounts and gain administrative access to Clean Cities coordinator tools. I ve been taking part in regular Clean Cities meetings with regional project managers and project leads and, as reported during the Commission meeting, a GLACC board meeting was scheduled for June 2. The previous GLACC website has been down for quite some time, with the contractor being unresponsive to our requests to amend the issue. I am currently in the process of developing an RFP to move forward with a new website, though in the meantime I created a Clean Cities tab at Tri-County s website, which is also linked at the national Clean Cities website. However, once the new GLACC website is operational, I plan to begin blogging, developing an e- newsletter, and conducting other forms of social media outreach and messaging. I am actively participating in Midwest EVOLVE (Electric Vehicle Opportunities: Learning, events, Experience), which is a partnership between American Lung Association of the Upper Midwest and eight Midwestern Clean Cities coalitions across seven states, with the purpose of educating consumers, and public and private fleets, about performance and environmental advantages of electric vehicles. In support of the contract, I am currently planning a Ride and Drive at the Michigan Clean Energy Conference and Energy Fair June 25 in Traverse City, where I will also have a booth with Clean Cities and electric vehicles information. I have contacted electric vehicle owners to partake in the event and have secured, thus far, two Tesla electric vehicles. I am also working with other coalitions to develop the Michigan to Montana Alternative Fuels Corridor along I-94 from Port Huron, MI, to Billings, MT. The team of coalitions will develop an infrastructure plan for electric vehicles along the corridor, with the main focus on community outreach, education, and partnership-building. However, though the grant has been awarded, I am still awaiting the contract from the project lead. In the meantime, I am attending regular meetings with the lead. There was an EPA Clean Diesel grant opportunity that I worked with American Lung Association of the Upper Midwest to provide information about to interested stakeholders. Due to my outreach efforts, an organization in Detroit decided to pursue the opportunity. The Michigan Association of Pupil Transportation is planning its Annual Conference June in Lansing. As part of the Volkswagen settlement activities, I have been assisting Environmental Law and Policy Center in identifying and securing sponsors for the delivery of an electric school bus to the event. I will be promoting the event via social media and , and have been in contact with MAPT about setting up a booth. Ken Hall Land Use Planner Ken Hall reported that the Planners Brown Bag is searching for topics for meetings. Complete Streets was a popular subject and the turnout was great. Josh DeBruyn, AICP from MDOT has given Mr. Hall some good examples and resources for the future implementation/adaption of the Complete Streets model in communities. Mr. Hall advised that the Regional Growth Steering Committee is seeking future Land Use topics. An example would be education on land use issues. Mr. Hall also advised that the Committee has been looking at trails based on the region s recreational plans and usage. Mr. Hall has been studying similar plans, such as Detroit s plan for ideas that may be incorporated. 3

5 Mr. Hall announced that a Parks Bus Tour is in planning stages with a tentative date of the second week in August. Educating attendees on the relations and connection between Land Use and Urban and Rural Services Management, while visiting places and learning how other parks and trails are being promoted within the region. Mr. Hall stated that the Program and Grants Committee reviewed the State of Michigan Trust grants and advised that all grant applications must follow TCRPC s vision for the region. The current applications, letters, maps, as well as a summary were included in the Commission packets for approval. Mr. Hall is working alongside Stacey Byers in trying to rekindle relationships and partnerships with URSM. There was discussion regarding the number of attendees at the various Land Use meetings and it was determined there has been a slight increase of from 3 to 10. There was agreement that perhaps changing the dates and times of meetings, and looking into conducting webinars, could increase attendance. James Snell Chief Transportation Planner Chief Transportation Planner Snell distributed the TCRPC Transportation Department Milestone Dates, the Transportation Department Key Products, the Federal Certification Review Primer, and the TCRPC Transportation Planning Resources to the Commissioners. Chief Transportation Planner Snell briefed the commission on the review that took place related to a safety concern that was recently raised. He noted that staff takes transportation safety concerns very seriously. Snell added that when safety concerns are raised that staff typically move those concerns to the top of the list of work tasks, reviewing the concern to determine if there is a trend that needs to be addressed. Chief Planner Snell advised the Commissioners that the federal certification review would be completed by the end of June and he is confident that all requirements have been met. The final certification report will be released this coming Fall. Chief Planner Snell stated that in the Spring of 2018 he would like to bring the Commission together for a summit and discussion related to long range planning. There was discussion regarding who to contact in the Transportation Department. Rachel Elsinga Economic Development Planner Planner Elsinga advised the Commissioners that the contracts and agreements with the subrecipients and partners of the Regional Prosperity Initiative (RPI) Grant are moving forward, and multiple projects are underway. Lansing 5:01, a sub-recipient of the RPI 2017 funds, will be hosting 5 events this summer. Their mission is to introduce the Lansing region to interns and young professionals as a retention effort. Planner Elsinga is part of the steering committee, and assists in the planning of these events. In addition, planner Elsinga participates in advisory/steering committees with CAMW!, CATA, LEAP, the Arts Council of Greater Lansing, and Ingham County s ISD Biotechnology program. Planner Elsinga is working with Chief Planner Snell in coordinating a meeting with area Economic Development professionals and all three county transit agencies to disseminate the 4

6 first stage of results of the Transit and Economic Prosperity Study led by the Corradino Group. Planner Elsinga is working with Dru Mitchell of the Clinton County Economic Alliance to develop a strategic plan to address the county markets/events/fairs/showcases in Clinton County Planner Elsinga is working with Clinton Transit, Dewitt Township, the City of DeWitt, and CATA to address the possibility of a pilot route in the southern tier of Clinton County. Planner Elsinga is constructing an RFP to assist in this effort. Planner Elsinga works with #CharlotteRising, and the City of Charlotte, in placemaking initiatives. Planner Elsinga will begin the tri-county wide outreach in addressing the update of our region s Comprehensive Economic Development Strategy (CEDS). This will take place over the next 6 months, and result in a complete overhaul of our region s economic vision and strategy. The Commissioners thanked staff for their excellent work and commented that this should be a reminder of the scope of work they perform. It was discussed how often staff would have reports at the Commission meetings every other month or quarterly. Ch/Brown Clarke suggested that a timetable be established. Ch/Brown Clarke advised staff members to present their reports in writing to the Commission Clerk for inclusion in the Minutes. VI. Committee Reports and Actions A. Executive Committee Report Ch/Brown Clarke C/Barnes clarified as to when she requested the draft minutes from April s Commissioner meeting. There was discussion as to when minutes were to be completed after a meeting. C/Swope advised that, according to the Open Meetings Act, minutes should be finalized 8 days after the meeting. C/Banas advised that she was not criticizing the Program and Grant Committee, but looking for more coordination between the Committee and the Ingham County Parks Board to align their mutual projects and goals. There was discussion regarding TCRPC staff salaries and benefits and Executive Director Pigg submitted a comparison study between TCRPC and similar organizations. Executive Director Pigg noted that she is in the process of reviewing and completing a position classification study. Executive Director Pigg advised that this is an ongoing work in progress and that it will be presented next month. It was agreed that the Executive Committee/Personnel Minutes of May 2017 be amended and approved at the June Executive Committee/Personnel meeting. B. Finance Committee Report C/Watkins 1. April 2017 Finance Report C/Watkins advised that there were no questions or discussion regarding the April Finance Report and requested that it be approved. 5

7 C/Watkins informed the Commissioners that Greg Hoffman, TCRPC Finance Director, will be putting together a chart to show where monies are coming from and where monies are going. C/Watson stated that some of the dollars do not match. Ch/Brown Clarke advised the Commissioners that some companies are experiencing layoffs and it should be assumed there will be cuts in other entities in the region. It was MOVED by C/Watkins, SUPPORTED by C/Barnes, to adopt the April 2017 Finance Report. MOTION CARRIED UNANIMOUSLY C. Program and Grants Committee Report C/Eakin C/Eakin stated that the Program and Grants Committee met on May 10 th. All regional applications to the Michigan Natural Resources Trust Fund Grants were reviewed and were found to align with regionally adopted goals. The Committee recommended that the applications be submitted to the Commission for approval. C/Eakin informed the Commission that Valerie Frawley of the DNR-Wildlife Division had attended the meeting and spoke on its application, which is a project entailing a new DNR State Game Area. Ms. Frawley advised the Committee that there is not a lot of State land in Eaton County, and hunters want more accessibility. Ms. Frawley also informed the committee that there is now a Pheasant Restoration Initiative partnership between the State of Michigan and private landowners. D. Transportation Review Committee Report C/Banas A. FY 2018 Unified Work Program (UWP) C/Banas requested funding for FY 2018 for the Unified Work Plan. C/Banas stated that the amount requested is 4.3% less than the current year. It was MOVED by C/Watkins, SUPPORTED by C/Lewis, to approve the FY 2018 Unified Work Plan. MOTION CARRIED UNANIMOUSLY B. Transportation Improvement Program (TIP) Revisions 1. MDOT Revisions 2. Local Bridges 3. Rural Task Force Additions/Revisions 4. Illustrative Projects C/Banas stated that there were no substantial changes in the TIP revisions. It was MOVED by C/ Watkins and SUPPORTED by C/Lewis, to approve the TIP Revisions. MOTION CARRIED UNANIMOUSLY C Congestion Management Process C/Banas explained that the goal is to develop a process for congestion problems in roadways and this is a part of the Federal certification. 6

8 It was MOVED by C/Jones and SUPPORTED by C/Lewis to approve the 2017 Congestion Management Process. MOTION CARRIED UNANIMOUSLY D. Freight Planning C/Banas advised that there are roads within the region that are heavily used by freight vehicles and that cause needed repairs. CARTS has recommended that monies be sought locally and/or nationally to provide funding for these repairs. It was MOVED by C/Lewis and SUPPORTED by C/Brixie to approve the Freight Planning project. MOTION CARRIED UNANIMOUSLY VII. OTHER/ADJOURN C/Rodgers advised that a short-term work group has been established to address some of the conflicts within the TIP process. This sub-committee consists of 3 Commissioners and 6 members of CARTS. The first meeting will be held May 31, The plan is for 3 meetings to be held and then a report will be presented to the Transportation Review Committee. C/Banas gave credit to the Transportation Review Committee members on putting the subcommittee together and scheduling upcoming meetings in a timely manner. C/Banas advised the Commissioners that the deadline for projects under the CMAC funding is June 2, It was MOVED by C/Barnes and SUPPORTED by C/Banas that the meeting be adjourned. MOTION CARRIED UNANIMOUSLY There being no further business, the meeting was ADJOURNED at 8:14 p.m. THE NEXT MEETING WILL BE HELD JUNE 28,

9 2017 TCRPC Commission Attendance Representing TCRPC C/s MEETING DATE 1/25 2/22 3/22 4/26 5/24 6/28 7/26 8/23 9/27 10/25 11/16 12/20 Capital Area Transportation Authority (CATA) Robin Lewis x x X X City of East Lansing, Ingham County Shanna Draheim x X X City of Lansing Shirley M. Rodgers x X x X X City of Lansing, Council Judi Brown Clarke x x x X X City of Lansing, Council Chris Swope X X City of Lansing, Council Jessica Yorko X Clinton County Board of C/s Dave Pohl x x x X Clinton County Board of C/s Adam Stacey x x x X X Clinton County Rd. Commission Gail Watkins x x x X X Delta Charter Twp, Eaton County Kenneth Fletcher x X X Eaton Area Transit Authority (EATRAN) Eaton County Board of Commissioners Eaton County Board of Commissioners Christine Barnes x x x X Kent Austin x x X X Roger A. Eakin x x X X Eaton County Rd. Commission Dorothy M. Maxwell x x x X X Ingham County Board of Commissioners Ingham County Board of Commissioners Ryan Sebolt x x X Brian McGrain x x X X Ingham County Rd. Department Teri Banas x x X X Meridian Charter Twp, Ingham County Michigan Department of Transportation (MDOT) Julie Brixie x x x X X Denise B. Jones x x X X TOTAL /25: Kali Fox, US Sen. Stabenow; Tim Langholz,Rep. Tom Barret, MI House of Rep s; Mary Shinkle, US House of Rep s-mike Bishop; Marla Conover, US House of Rep s- Moolenar's; Bruce McAttee, Sen. Gary Peter s; Elizabeth Hude, CATA ; Blake Mulder ;Howard Spence; Darrell Tennis; Executive Director Pigg & Staff, TCRPC; 2/22 Brad Funkhouser, CATA 3/22 Elizabeth Hude, CATA 5/24 Wayne Sieloff (CRAA), Ericka Hartigan, CATA 8

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15 JMM By Tom Doyle, MDOT John Watkin, MDOT Susan Pigg, TCRPC Jim Snell, TCRPC Andrea Dewey, FHW A Kris Welch, FTA Mark Lewis, FHW A Mike Ivey, FHW A Russ Jorgenson, FHW A Ted Burch, FHW A p File Directory: O:\FHW A Records\TRAP Transportation Planning\ File Name: Joint FTA-FHW A Lansing Cert Review Notification _ASD_MA Y cc: 14

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17 3135 Pine Tree Road, Suite 2C, Lansing, Michigan Toll Free: Phone: Fax: Web: Facebook.com/TriCountyPlannin EXECUTIVE/PERSONNEL COMMITTEE MEETING MINUTES (UNAPPROVED DRAFT) June 21, 2017 (Wednesday), at 8:30 a.m. Tri-County Regional Planning Commission 3135 Pine Tree Road, Suite C Lansing, MI Present: Staff: Ch/Judi Brown Clarke, C/Roger Eakin, C/Gail Watkins, C/Teri Banas Executive Director Susan Pigg, Greg Hoffman, Finance & Personnel Coordinator, Admin. Assistant/Clerk Linda Thomas-Boyd I. Call to Order and Agenda Approval Ch/Brown Clarke called the meeting to order at 8:40 a.m. It was MOVED by C/Watkins, SUPPORTED by C/Banas to approve the Agenda as printed. MOTION CARRIED UNANIMOUSLY. II. Executive Director s Report (S. Pigg) (Report provided) Program/Project Updates Executive Director Pigg noted that her monthly report was provided in their packet, that all is going well and there are no major updates. She reminded all of the upcoming Transportation certification and encouraged all to participate in the public meeting to be held on June 27, C/Brown Clarke asked for a more detailed description of the formal proceedings. Director Pigg described the review process that includes an open forum for people to ask questions and make statements on Tuesday evening. The meeting is posted and published in the Lansing State Journal. The formal format would be meetings with the TCRPC Director and Transportation staff. The desk audit was conducted by the federal agencies over the past months and the certification committee will come prepared with a list of questions and critiques of our processes and plan products over the past four years, since the last certification. Upon questioning, Executive Director Pigg outlined some of the progress of the Transportation Program that she was most proud of including an improved long-range plan process and document, more successful public involvement; improvement in other documents and the TCRPC website; in the timeliness and understand-ability of transportation planning and improved access to the public. 16

18 Executive Director Pigg gave a brief outline of upcoming projects of the Economic Development, Environment, Clean Cities and Land Use departments. She noted that there will be a Brown Bag luncheon this Friday on Brownfield Redevelopments. The Land Use program is planning another Bus Tour focused on parks and green spaces in August. She advised the Committee that the latest newsletter was distributed last week. She also advised the Committee on the updating of the ACT database to using a cloud server and that she, Greg Hoffman and Nicole Baumer were working with the IT provider Providence. Greg Hoffman informed the Committee that the one-time cost for putting ACT into the cloud would be $300. The Committee held further discussion regarding staff reports at Commission meetings. The Committee advised that they had received positive feedback from the Commissioners. It was determined that staff would give quarterly reports at the Commission meetings, and these reports would include what their program is doing, the current challenges, and something that needs improvement. The Committee stated a preference that staff not use PowerPoint presentations (but will adjust if it is short and necessary) and asked that the staff reports be more uniform. The Committee determined that an urgent or hot topic could be presented by a staff member at a monthly meeting, and that staff member would not be required to attend a quarterly meeting. Compensation/Benefits Updates Executive Director Pigg advised the Committee that she had reviewed and updated the salary schedule by removing positions (levels) which no longer exist, by making steps more even, but with no significant change to the salary ranges for existing positions. She also made minor changes to salaries where they did not meet the new schedule. At this time, she also completed the requested reviews of two positions whose responsibilities had been changed by their supervisor over the past year and corrected their salaries to the appropriate level and she completed the anniversary reviews for staff due this quarter and assured that their increased levels and steps were aligned with the updated salary schedule. She stated the salary schedule had not been updated in over 20 years and some positions no longer existed at TCRPC. The past salary schedule contained 8 steps and the literature studied recommends salary schedules with a clear midpoint, even change, and a range from the top to bottom of a level at 30 to 60%. Therefore, Executive Director Pigg developed a 7-point salary schedule with consistent ranges of 30-40% across levels. Committee members asked about the yearly performance reviews and if staff had input into the salary schedule. They also asked if Director Pigg had looked at any other organizations and their salary schedule. Director Pigg noted that she had provided the Executive Committee the summary of that research at their last meeting. The salary ranges at TCRPC are similar to other like agencies and the positions pay ranges are also within the same range. Executive Director Pigg advised that there has been a good reaction from staff. The Committee members shared concerns regarding adjustments to the salary schedule and personnel compensations and completing personnel and position 17

19 reviews without the review and permission for the changes being addressed by the Executive Committee and the Finance committee. They determined that these matters needed to be clarified and they will review and revise the structure and relationship between the Executive Director and the Executive Committee. Executive Director Pigg told the Committee that this body has never been involved in the reviews or setting salaries for personnel in the past, the committee has not reviewed or required the Executive Director to seek their permission before completing these tasks and the Policies and Procedures as well as her contract reflect that. She explained that she acted, as she has many times in the past, fully confident that she was completing the tasks the Committee set out for her in their last meeting. She did it quickly per their insistence at their last meeting that it be taken care of before the next pay period. Committee members noted that they had intended that she only increase the salaries of the two staff members they had identified and that she should have brought any other changes and reviews to them for their consideration prior to implementation. Director Pigg apologized for any misunderstanding and asking if there was some action they would like to direct her to take to remedy this. The Committee determined to review the Executive Director s contract and the Policies and Procedures. Per their request, the clerk made copies of the Policies and Procedures manual for each of the Committee members. Director Pigg offered to provide the Commission s adopted personnel manual, the Financial Policies, and their contract with her. Committee members agreed that two additional Executive/Personnel Committee meetings be scheduled on June 28, 2017 at 8:00 a.m. and July 11, 2017 at 8:00 a.m. to speak with TCRPC s Program leaders. The Land Use, Environmental, Economic and Administration staff will meet with the Committee on June 28 th. They would also be meeting with those program leaders as well as the Transportation Chief Planner on July 11 th due to the Transportation certification occurring on June 28 th. Staff will be directed to be available for the meetings. Mr. Hoffman advised the Committee that TCRPC cost for disability insurance has increased. III. Approval of Draft Commission Agenda It was MOVED by C/Watson, and SUPPORTED by C/Brown Clarke to approve the Agenda for the Commission meeting. MOTION CARRIED UNANIMOUSLY. IV. Other/Adjourn C/Watkins advised the Committee that the Clinton County Board of Commissioners would like to have an additional seat on the TCRPC. This could be accomplished without an operating budget increase and would increase the Board to 20 members. C/Watkins explained that would give more voice for Clinton County, more communications, and more diversity in their members. The Committee agreed that C/Watkins may bring this matter before the Finance Committee. It was MOVED by C/Eakin, SUPPORTED by C/Banas that the meeting be adjourned. The meeting was adjourned at 10:40 a.m. 18

20 Tri-County Regional Planning Commission EXECUTIVE DIRECTOR PROGRESS REPORT May-June 2017 PROGRAM PROGRESS AND UPDATES Transportation Program Our regular Federal Certification review will be June th. Commissioners, partner agencies, and the public are strongly encouraged to participate by attending the open house style public meeting on Tuesday, June 25, 4:30 to 6:30 pm at the TCRPC offices. That time is for all to comment and discuss this region s transportation planning with representatives of the Federal Highway Administration and the Federal Transit Administration. Then the review team will meet with TCRPC and MDOT staff over the following 1.5 days to discuss how we meet federal planning requirements and procedures. Transportation staff continue working on the new Non-motorized transportation plan. They are learning the new MDOT project management and tracking system JobNet, and have posted and maintain traffic counts and road construction project information for the region now easily available on the TCRPC website. Economic Development Planner Elsinga has been overseeing the Prosperity -Transit study work through with Corradino Consultants. The initial research results were discussed with the guidance committee and economic analyses are underway. A public input meeting to share and discuss the project is planned when the consultants have completed the next analysis phase. The Regional Prosperity Initiative Grant (RPI) project work by sub-recipients including the Greater Lansing Arts Council, LEAP, Inc., and CAMW! has begun. They include previously described projects in youth entrepreneurship, talent development, and placemaking. Projects are in development to work with the Capital Area Council of Governments (CAPCOG) initiative of the Lansing Regional Chamber to expand our regional efforts to identify and support infrastructure improvements that enhance economic development success. Environmental Programs The Greater Lansing Regional Committee for Stormwater Management (GLRC) met this month. They are implementing this year s public education campaign for water quality protection. Planner Cliff Walls has been assisting local units in preparing for audits of their permits by the Michigan Department of Environmental Quality. Cliff conducts mock audits with the permitted municipalities to assure they have all the permit required documents and procedures in place. Cliff also hosted a booth at the recent River Fest in downtown Lansing and shared watershed protection information with hundreds of families. Planner Jeremy Orr hosted meetings of the Greater Lansing Regional Clean Cities Coalition board of directors and the boards of the Groundwater Management Board (GMB) and the Groundwater Technical Advisory Committee(GTAC). He and Director Pigg participated in several teleconference meetings and webinars with the administrators of the three grants now awarded to GLACC- the Department of Energy Clean Cities Grant, the MidWest Evolve program, and the Michigan to Montana Alternative Fuels Corridor Grant. Planner Orr has arranged and will host informational booths at the Michigan Transportation for People conference June st and at the Michigan Clean Energy Conference June He will also host a Ride and Drive event, where attendees can try out alternative fuel vehicles, as part of the Clean Energy Conference. 19

21 Land Use Program Planner Hall is working with the regional Land Use Health Resource Team (LUHRT) on projects that address health and land use concerns. The group is exploring updated mapping of our region s food deserts and met to consider programs to improve access to fresh foods, particularly to area residents of limited means. The next Planner Brown Bag lunch is arranged for June 24 th with a guest speaker on Brownfields redevelopment. Plans are also underway with the Urban and Rural Services Committee to hold a regional land use bus tour in August. This year s event would focus on area parks and recreation resources. TCRPC Communications/Office/Financial/ and Administration Nicole Baumer, our Communications and Outreach Coordinator, released and distributed the latest newsletter on June 15 th. She continues to maintain an active social media presence and has been promoting and posting the upcoming opportunities for public input into transportation planning. Nicole is also working with Commission Clerk Linda Thomas-Boyd to update and improve the functionality of our regional contacts database. TCRPC has purchased an upgrade and renewed contacts database software called ACT. Linda has been updating contacts for local municipalities to include new websites, , and phones. Greg Hoffman has been preparing a few budget amendments for the current year to reflect changes to some grant projects. He is working with the program leaders on details of the FY 2018 budgets. The complete draft budget will be ready for TCRPC s finance committee to consider in July. Commission final adoption is in September for FY18, which begins on October 1, During this reporting period, Executive Director Pigg s opinion article supporting regional cooperation and the CAPCOG was published in the Lansing State Journal. She also provided articles and information for the TCRPC newsletter and those of the National Association of Regional Councils, the Michigan Association of Planning, and the Michigan Economic Developers Association. Per the annual workplan and direction from the Executive-Personnel Committee, she completed a review and updated the TCRPC salary schedule, assured consistency with agency insurance benefits and position descriptions. The twice monthly all-staff meetings this report period included cyber-security training, a review of Commission policies and procedures manuals, and a work session on using BOX, our cloud-based file/data sharing and backup platform. She worked with Communications Coordinator Baumer and Federal Highways Administration officials to schedule and promote public input sessions for the Certification Review. She is working with Planner Walls to address the salt and animal damage to our rain garden. She has completed the administrative details for the new Clean Cities Department of Energy grant ($45,000 per year) and is working with Planner Orr and grant administrators to complete agreements for the Mid- West Evolve Grant and the Montana-To-Michigan(M2M) Alternative Fuels Corridor grant. 20

22 FINANCE COMMITTEE MEETING NOTICE DATE: Wednesday, June 28, 2017 TIME: PLACE: 6:45 P.M. Tri-County Regional Planning Commission Small Conference Room 3135 Pine Tree Rd, Ste. 2-C Lansing, Michigan I. Financial Statement for May 2017 PROPOSED AGENDA The Financial Statement for May 2017 is enclosed. We request the Committee recommend the statement be received and placed on file. II. Budget Revision FY 2017 The Budget Revision for FY 2017 is enclosed. We request the Committee recommend the budget revision to the Commission for adoption III. IV. Other Adjourn 21

23 TRI-COUNTY REGIONAL PLANNING COMMISSION EXPENDITURE REPORT MAY 2017 FISCAL YEAR 10/1/2016 TO 9/30/2017 CURRENT FISCAL YEAR PERCENT LINE ITEM CATEGORY BUDGET MONTH TO DATE BALANCE EXPENDED Salaries 690,500 55, , , % Fringe Benefits 317,630 28, , , % Advertising 5,100 5, % Audit 9,500 9, % Bank Service Charges 1, % Commission Discretionary Funds 5,000 4, % Commission Mtg Expense 2,000 1, % Commission Travel % Computer Services 47,000 2, , , % Computer Software 47, , , % Consultant 251,500 30, , , % Contractual Services 9, , % Equipment Maintenance 2, , % Fixed Asset Depreciation 9, , , % Furniture/Equipment Purch. 10,000 2, , , % Graphic Supplies % Insurance 6,000 5, % Membership Dues 10, , , % Office Supplies 8, , , % Pass Through 314,497 25, , , % Postage 2, , , % Printing & Copying 10, , , % Publications % Recognition Awards % Rent - Equipment % Rent - Meeting Facility 1, % Rent - Office 67,750 5, , , % Special Projects 120, , , % Subscriptions % Telephone 3, , , % Training 8,000 1, , , % Transfer for Match 190,367 11, , , % Travel - In 17, , , % Travel - Out 18,225 1, , , % Totals 2,187, , ,066, ,121, % 06/21/17 22

24 Tri-County Regional Planning Commission 2017 Budget Amendment - June 2017 October 1, 2016 to September 30, 2017 Revenues by Funding Source / Budget Amendment Groundwater Management Board. 95,000 (24,000) 71,000 Stormwater Phase II 111,088 (2,200) (16,000) 93,088 Wellhead Protection 24,500 (24,500) 0 Carryover because of staff vacancy Ondia Twp withdrawing Carryover because of staff vacancy BWL unable to provide computer files needed for the project DeWitt Watershed Permit Assistance 3,000 3,000 Mid-Michigan Water Authority 4,250 4,250 The Great Lakes Clean Communities Network - Rain Garden Demonstration Project 1, ,392 Greater Lansing Area Clean Cities(GLACC) Federal Highway Administration/Federal Transit Administration 25,500 10,000 35, ,082 (35,000) 605,082 GLACC has three projects. Department of Energy grant, EVOLVE and M2M (Montana to Michigan) Decrease staff cost and consultant not being needed Michigan Department of Transportation - Regional Grant 40,100 40,100 Asset Management 33,786 33,786 Page 2 Notes Surface Transportation Planning 118, ,808 Salaries and fringes adjusted to reflect staff vacancies the first 6 State Planning & Research 19,000 19,000 months of FY and new staffing levels and salary schedule the 4th quarter of State of Michigan: Regional Bike Map Project 20,160 20,160 FY Transit Demand and Economic Prosperity Study 187, ,500 Office of Passenger Transit 2,000 2,000 Computer Services and Software State of Michigan funds for City of Lansing Bike Racks 31,619 31,619 Transportation renewal overestimated. Upgraded Office 2016 by monthly subscriptions instead of large one-time U.S Department of Commerce - Economic Development Administration 105, ,256 Consultant Transportation not using consultant Michigan Prosperity Grant 2015 (March 2015 to Sept. 2017)Total Grant $228,750 FY'15 & '16 Expenditures $140,400 88,350 88,350 Pass Thru and Match Match for Transportation Study grant being provided by Prosperity Grant FY '15 Michigan Prosperity Grant 2016 (March 2016 to Sept. 2017) Total Grant $185,000. FY'16 Expenditures $27, , ,378 Michigan Prosperity Grant 2017 (March 2017 to Feb 2018) Total Grant $180, , ,500 Member Allocation 383, ,520 Equipment and Furniture Reimbursement 9,000 9,000 2,203,397 (91,308) 2,112,289 * MDOT's Membership Dues are included in Regional Grant Budget /21/ :30 PM Page 1 23

25 Tri-County Regional Planning Commission 2017 Budget Proposed Amendment June 2017 October 1, 2016 to Sept. 30, 2017 Proposed Amendment Adoped March /- REVENUES Federal 689,331 (28,648) 660,684 State 666, ,841 Local 264,338 (56,308) 208,030 Member Allocation 383, ,520 Other Sources Fixed Assets Reimbursement 9,000 9,000 Subtotal 2,013,030 (84,956) 1,928,075 Other Financing Sources Local Match 190,367 (6,353) 184,015 TOTAL 2,203,397 (91,308) 2,112,089 EXPENSES Salaries 690,500 (44,500) 646,000 Fringe Benefits 317,630 (19,700) 297,930 Advertising 5,100 5,100 Audit 9,500 9,500 Bank Service Charges 1,000 1,000 Commission Discretionary Expenses 5,000 5,000 Commission Meeting Expenses 2,000 2,000 Commission Travel Computer Services 47,000 (6,000) 41,000 Computer Software 47,000 (6,500) 40,500 Consultant Fee 251,500 (15,000) 236,500 Contractual Services 9,000 9,000 Equipment Maintenance 2,500 2,500 Fixed Assets Depreciation 9,000 9,000 Furniture/Equipment Purchases 10,000 10,000 Graphics Supplies Insurance 6,000 6,000 Membership Dues 10,000 10,000 Office Supplies 8,350 8,350 Pass Thru 314,497 (37,500) 276,997 Postage 2,200 2,200 Printing and Copying 10,550 10,550 Publications Recognition Awards Rent-Equipment Rent-Meeting Facility 1,300 1,300 Rent-Office 67,750 67,750 Special Projects 120, ,242 Subscription Telephone 3,000 3,000 Training 8,000 8,000 Travel - In 17,000 17,000 Travel - Out 18,225 18,225 Subtotal 1,997,602 (128,808) 1,868,794 Transfer for Match 190,367 31, ,514 TOTAL 2,187,969 (97,661) 2,090,308 Increase (Decrease) to Fund Balance 15,428 6,353 21, Page 2