AGENDA CAREERSOURCE PALM BEACH COUNTY BOARD OF DIRECTORS MEETING NOON

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1 AGENDA CAREERSOURCE PALM BEACH COUNTY BOARD OF DIRECTORS MEETING Thursday, July 13 th, NOON 3400 Belvedere Road, West Palm Beach, FL Boardroom TELEPHONIC ATTENDANCE: (561) ACCESS CODE: 1061 The Committee is reminded of conflict of interest provisions I. CALL TO ORDER AND WELCOME II. III. IV. AGENDA APPROVAL a. Proposed Amendments b. Approval of Agenda PUBLIC COMMENTS CONSENT APPROVAL a. Minutes from May 4 th, b. Reappointment of Board of Director Member Term Expires September 30 th, 2017 i. David Talley c. Reappointment of the following two Board of Director Members who were designated as a Private Sector Business Board Member under WIA, are now designated as a Mandatory Board Member under WIOA effective 7/1/17 i. Dr. Mel Coleman is now a representative of Education and Training Activities: Organization Administering Adult Education and Literacy Activities Under Title II ii. Richard Radcliffe is now a representative of Governmental and Economic and Community Development Entities d. Nominate Board of Director Officers for PY 2017/ i. Chairman Kenneth Kirby ii. Chairman Elect David Talley iii. Secretary Dr. Mel Coleman e. Approval to Amend and Extend End Date of Contract i. The Lord s Place, Inc f. Recommended CareerSource Palm Beach County Committee Chairs i. Executive Committee Kenneth Kirby ii. Financial Planning Committee David Talley iii. One-Stop Delivery System Committee David Talley iv. Youth and Young Adult Outreach Committee Kenneth Kirby g. CEO/Organizational Goals for PY h. Employment Contract for President & CEO Two Year Extension V. ADDITIONAL ITEMS FOR DISCUSSION/APPROVAL a. Approval of Employment & Training Opportunity Programs Memorandum of Understanding i. 2 S.B.W. & Associates, Inc. (2/3 Vote) Javin Walker to abstain ii. Tripp Electric Motors, Inc. (2/3 Vote) Ashley Tripp to abstain VI. VII. INFORMATIONAL a. Funding Reductions for 2017/2018 (Steve Craig) b. Some Workforce Boards Laying off Staff (Steve Craig) c. Proposed 2018 Federal Budget Cuts (Steve Craig) d. Steps taken to date to Reduce Cost and Increase Revenue (Steve Craig) e. TLHW Monitoring Report Executive Summary May 2017 (Steve Craig) NEW BUSINESS a. New WIOA Requirements and On-Going Training to conform with the new law (Norman Cushon) b. Performance Funding Model (PFM) (Norman Cushon)... 31

2 VIII. COMMITTEE REPORTS (Active) a. Executive Committee June 23 rd, b. Financial Planning Committee June 23 rd, c. One-Stop Delivery System Committee June 2 nd, d. Youth and Young Adult Outreach Committee Current e. Consortium Meeting Current f. Nomination Committee Current IX. ADJOURNMENT Next Meeting Date Thursday, September 14 th, 2017 OUR MISSION: Connecting Business with Talent Public Comments: Members of the Public are allowed to speak during that period of the meeting identified on the meeting agenda as Public Comment provided that each person wishing to speak has completed and submitted to the Secretary of the meeting a comment card at the beginning of the meeting prior to the item identified as Public Comment. Public comment shall be allowed only on items that are identified on the meeting agenda. If an item is subsequently added to the agenda, additional public comment shall be permitted just prior to the consideration of such item. If there are multiple members of the public associated with the same company, group or faction, the number of members of the public allowed to speak representing that company, group or faction shall be limited to three. Other comments are welcome at the discretion of the Chair. The time to comment shall be limited to 3 minutes and such time may be extended at the discretion of the Chair. Comments and comment cards will become public record.

3 DRAFT CAREERSOURCE PALM BEACH COUNTY BOARD OF DIRECTORS MEETING MINUTES THURSDAY, MAY 4 th NOON 3400 Belvedere Road, West Palm Beach, Florida Board Members Attending: Kenneth Kirby, David Talley, George Elmore, Margaret Pearson, Richard Radcliffe, John Boggess, Dwight Mattingly, Kevin Caracciolo, Genifer Johnson, R. Penny Rodgers, Javin Walker Via Telephone: Brian Hirsch, Dennis Miles, Jackie Medford, Kimberly Lea, Dr. Mel Coleman Board Counsel: David Baker Staff Attending: Steve Craig, Tom Veenstra, Erica Scarpati, Norman Cushon, Katherine Bonner, Peter Pignataro, Charles Duval, Eduardo Gruvman, Helen Ott, Michael Corbit, Gene Wheeler, Mary Fleming, Dina Hill, Sharon Brea Public: Carrie Pasquale, Palm Beach State College Interim Executive Director Community & Continuing Education; Samuel Patterson, Job Developer Florida Department of Education Division of Blind Services I. CALL TO ORDER AND WELCOME Chairman Kenneth Kirby welcomed board members, guests and staff and called the meeting to order. II. AGENDA APPROVAL a. Proposed Amendments: Kenneth Kirby asked if there were any changes to the agenda. There were no changes or amendments to the agenda. b. Approval of Agenda: A motion was made by George Elmore to approve the agenda as written and seconded by David Talley. The motion carried and the agenda as written was unanimously approved by the board. III. IV. PUBLIC COMMENTS Kenneth Kirby noted members from the public were present at the meeting, no public comments cards had been submitted and asked if there were any public comments. There were no public comments. CONSENT APPROVAL a. Approval of Minutes from February 23 rd, 2017 b. CareerSource Palm Beach County, Inc. By-Laws c. Approve Renewal of 44 Training Providers d. Approve Renewal of 3 Training Providers i. Palm Beach State College (2/3 Vote) - Ava Parker not present ii. SouthTech Charter Academy, Inc. (2/3 Vote) - Jay Boggess abstaining iii. Sheet Metal Workers Local Union 32 JAC (2/3 Vote) - Roger Hudspeth not present e. Approve Renewal of Vendor Services Contracts i. Early Learning Coalition of Palm Beach County (2/3 Vote) Dennis Miles abstaining ii. Berwin, Inc. dba J.C. White Office Furniture, Inc. Office Furniture iii. Staples Contract and Commercial, Inc. Office Supplies iv. The Lord s Place, Inc. Workforce Services to Homeless Ex-Offenders v. Famosa, Inc. dba Manpower - Temporary Staffing and Payroll Services vi. Taylor, Lombard, Hall & Wydra Monitoring Services vii. Mayer, Hoffman, McCann, P.C. & CBIZ Audit Services viii. Lencor Technology dba Image One Document Scanning ix. Schoolhouse Consulting Group f. Approve New Training Provider i. Suncoast Trucking Academy, Inc. dba Suncoast Trucking Academy, Inc. Moore Haven Campus g. New Board of Director Member i. Ashley Tripp, Vice President, Tripp Electric Motors, Inc. - Belle Glade h. Approval for the Renewal of Region 21, Palm Beach County as the Designated Local Workforce Development Area and CareerSource Palm Beach County as the Direct Service Provider Kenneth Kirby noted the above items a. through h. and asked if there were any questions, comments or if a board member wished to pull a consent item from the agenda. There were none. A motion was made by George Elmore to approve the consent portion of the agenda items a through h. and seconded by Genifer Johnson. The motion carried and was unanimously approved by the board. V. INFORMATIONAL a. PY Regional Targeted Occupations List RTOL: Kathy Bonner directed committee members to the backup documentation found on pages in the board meeting agenda package and explained the data relevant to Palm Beach County to update the list. No action was required to be taken by the board. Page 1

4 b. Gateway to Geriatric Health Care GGHC/Farris Foundation Program Updates: Kathy Bonner reported past employee Michelle Dryer was instrumental in our obtaining 1.2 million in grants. We are updating the board to let them know how each program has had its own challenges with regard to the lack of dislocated workers within the current economy. Determined to serve the dislocated worker population and not lose the GGHC $600,000 grant funding opportunity we approached the state, requested and received approval to use the funds earmarked for wrap-around services for training instead. After looking at career pathways in the healthcare industry, we partnered with Palm Beach State College (PBSC) to offer a fast track Certified Nursing Assistant (CNA) program. PBSC developed the fast track CNA program specifically for CareerSource which allows a laid off dislocated worker to complete the training over 6 versus the usual 18 week (2 semester) period. Employer MorseLife has agreed to hire the first graduating class of students who are now completing their clinicals at their facility. Ten job seekers will be graduating from the program, with seven of them from Belle Glade. An additional twenty job seekers have expressed an interest in attending the training. A second employer has been identified in Belle Glade to place students. Kathy added we are working on another CNA fast track program with PBSC for this summer. Kathy went on to say we saw the same opportunity to serve dislocated workers under the Farris Foundation grant and were able to move $73,000 of the $600,000 in funding designated for GED classes to training instead. This will allow us to train and place an additional five job seekers. c. Palm Beach County Community Action Program: Dina Hill reported as a result of our strong partnership with Palm Beach County we determined both the County and CareerSource were serving the same job seekers. Therefore, in an effort to avoid duplication we shared our databases and similar services were streamlined. As a result Palm Beach County awarded us a $40,000 grant to provide Microsoft Certification training last year. All 26 jobseekers who attended that Microsoft Certification program obtained employment as a result of that training. Dina noted one of those graduates has obtained employment with the city of Riviera Beach Mayor s office. Due to the program s success the County has awarded us an additional $65,000 to offer the same training again this year. Steve Craig remarked the County has also approved a $50,000 grant to assist with our Youth Summer program. d. Glades Activity Report: Charles Duval referred board members to a summary found in the board package describing the Glades projects and activities. Charles Duval reported as a result of the efforts of CareerSource there have been many obtained employment successes in the Glades. Recently we assisted a job seeker with the cost of a background check required by a prospective employer as the last piece of the hiring process. That individual is now employed with a $10 entry wage. On another note Charles stated there are 62 students graduating from West Tech s fourth pre-apprenticeship class. Future classes will receive hands on training assisting with the construction of the South Bay Villas an affordable housing development out West. The Glades Career Readiness Roundtable is starting to recruit for their first class this fall with 68 students. Lastly, Charles said the Passages Belle Glade project is gaining movement with the inside demolition completed. e. Trades Training Recruiting Expos for Construction Industry/One-Cent Sales Surtax: Michael Corbit provided an overview of the spring 2017 event schedule and noted 300 youth and 36 employers attended the April Internship Expo. A similar expo is planned for June with different institutions participating. The Construction/Building Trade Jobs Expo held at North Tech, South Tech and West Tech last month in April was also a success with 600 job seekers in attendance. Michael added the one-cent sales surtax ten year, 3 billion dollar goal is to attract people into the trades industry. 36 employers have registered so far to participate in the CityPlace job fair. A youth job fair will be held next Saturday in partnership with the city of West Palm Beach, seasonal and part-time positions are available. Steve Craig added we were notified by CareerSource Florida of a 1 million dollar funding opportunity for industry focused clusters. Immediately upon receiving notice we replied and were the fifth of four workforce board requests submitted. Our request was for $300,000 and we expect to receive $269,000 which will be used to pay for the cost of training in construction and the trades within Palm Beach County. Kenneth Kirby said the CareerSource career expos take away barriers to employment and will cause people to begin to expect there are chances to apply for employment and talk to employers. John Boggess commented CareerSource s bringing together of union, non-union and community partners is a public showing of coming together for the betterment for Palm Beach County. VI. NEW BUSINESS a. Discuss Closing Boca Raton and SNAP Offices: Steve Craig reported initially, when the SNAP program first started there were more job seekers, approximately 19,000-21,000, requesting services and funding to support the costs at this location. The volume of people coming in has dropped and funding decreased. Effective May 15 th staff from that office will be moved to the central career center. Staff at the Belle Glade office will remain there and not be moved. Not renewing the lease will result in a savings of approximately $25,000 in rent per year. No action was required to be taken by the board. Steve reported the existing Boca Raton office lease includes a provision to opt out and terminate with 90 days advance notice and as consideration for the right to terminate payment of $12,500. Ending the lease will result in a savings of approximately $150,000 in rent annually. Staff from the Boca Raton office have been relocated to the central career center with two Veterans staff remaining in Boca. Steve went on to report we have been meeting with the CRA offices of the cities of Delray Beach and Boynton Beach who want us to have a presence in their community and to find suitable space for a career center in the south county area. We are also speaking with the School District and Adult Education regarding the possibility of relocating the current Belle Glade office to West Tech in the Glades. Michael Corbit reported Delray Page 2

5 Beach has offered us space at no coast at their 1,200 square foot career cottage. Steve Craig, Tom Veenstra and Michael visited the career cottage last month. The Delray Beach city council will be approving our use of the property at their meeting next Thursday. This location could be a stepping stone into a larger city owned facility within Delray Beach in the future. The space offered by Boynton Beach did not meet our needs. However we will continue to meet with them. Dwight Mattingly recommended we contact Palm Tran to see what ways we could partner with them and they could assist with the transportation needs of those visiting the Delray Beach location. b. WIOA Board of Director Membership Composition to Comply with the new WIOA Law effective July 1st, 2017: The board was provided a one page copy of the board membership effective July 1, 2017 in accordance with WIOA. David Baker explained the changes required by WIOA and process used to ensure that the proper board composition is obtained. Starting July 1 st the board will need to move over to the new board membership as shown in the handout. The board will be composed of 25 members per WIOA. Kenneth Kirby advised as a result of the changes due to the WIOA law some members will be leaving the board, Genifer Johnson, Kimberly Lea, Dennis Miles, Lois Monroe and Troy McLellan. He thanked those board members for their faithful service, hard work, hours spent and time invested while serving on the board and its committees. Certificates of appreciation were given to those board members rotating off the board. VII. COMMITTEE REPORTS (Active) a. Executive Committee April 21 st, 2017: Kenneth Kirby reported CareerSource Palm Beach County was nominated by the Hispanic Chamber as one of The Best and Brightest Non-Profit Organizations. He noted the committee acted upon those items included on the board meeting agenda today. b. Financial Planning Committee April 21 st, 2017: Kenneth Kirby reported CareerSource s finances are in good order and we are doing very well. We are ahead at 34% of the training required 30% goal. c. One-Stop Delivery System Committee April 7 th, 2017: David Talley provided a summary of those items acted upon by the committee as noted in the minutes included in the board meeting agenda package. Steve Craig added we are meeting with CareerSource Florida to roll out the Virtual Career Center. Steve Craig added funding could increase next program year with CareerSource Florida awarding us an additional $275,000 in funding to complete the Virtual Career Center web pages, posting in the cloud and rolling out to the other workforce boards. d. Youth and Young Adult Outreach Committee April 6 th, 2017: Genifer Johnson directed board members to the meeting minutes in the board package. She then provided an overview of those items heard by the committee. e. Consortium Meeting April 5 th, 2017: Kenneth Kirby reported the Consortium meets twice each year with its focus on the financial well-being of the organization. The minutes included in the board meeting package show those actions taken at the last meeting. The next meeting will be in the fall. f. Nomination Committee Current VIII. ADJOURNMENT: With no further business Kenneth Kirby adjourned the meeting. The next meeting date is Thursday, July 13 th, Page 3

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7 David H. Talley A former Chamber of Commerce president and banker, some of Mr. Talley s Community Service/Professional Affiliations include serving on the following Boards. Palm Beach State College Board of Trustees ( ) Past Chair of the Trustees Commission Florida (representing all 28 Florida community colleges) for the Association of Florida Colleges (AFC) ( ) Florida Community College Trustee of the Year (2009) Board of Directors of the Florida College System Foundation ( ) CareerSource Palm Beach County, Inc. Chair Elect, Board of Directors, Executive Committee Financial Planning Committee One-Stop Delivery System Committee Youth and Young Adult Outreach Committee Association of Community College Trustees Board of Directors ( ) Southern Regional Chair ( ) Finance & Audit Committee as an associate member ( ) Florida State Coordinator Governance & Bylaws Committee Southern Region Nominating Committee ( ) Communications & Education Committee ( ) State Attorney Advisory Board Florida Village of North Palm Beach Audit Committee Business Advisory Council Golf Advisory Council Former President and Chief Executive Officer of the Northern Palm Beach Chamber of Commerce Past Chair of the Forum Club of the Palm Beaches ( ) Charter School District Advisory Committee for the School District of Palm Beach County ( ) Governing Board Palm Beach Gardens Medical Center ( ) Past Chair of the Palm Beach County Convention and Visitor s Bureau Past Chair of the Florida/Puerto Rico Affiliate of the American Heart Association Palm Beach Gardens High School Business Advisory Board Palm Beach State College Bachelor s Degree Business Partnership Council Port of Palm Beach Audit Committee President s Community Council of Florida Atlantic University Roger Dean Stadium Advisory Board School District of Palm Beach County Audit Committee, Chair Elect Page 5

8 BIOGRAPHICAL INFORMATION Mel D. Coleman, Ed.D. Mel D. Coleman is an Associate Professor and Program Coordinator for the Department of Curriculum and Instruction at the Abraham S. Fischler College of Education at Nova Southeastern University. He previously served as Director of Academic and Faculty Support and program professor of Educational Leadership at Abraham S. Fischler School of Education, Nova Southeastern University. He also served as a site administrator at the Nova Southeastern University Palm Beach location. He has served as deputy superintendent at Palm Beach School District in Palm Beach County, Florida. He served as executive director of accountability in the Austin Independent School District in Austin, Texas; as deputy superintendent in Columbus, Ohio; and Superintendent for eight years in Mansfield, Ohio. He has a Bachelor s degree in Education from The Ohio State University, a Master of Science degree from Ohio University, and a Doctor of Education degree from Teachers College of Columbia University. Coleman has been a teacher, counselor, principal and curriculum director in the public schools. He has also been an adjunct professor of curriculum and instruction at Ashland University, Ashland, Ohio. He is currently teaching instructional and educational leadership, coordinating internships, and working with the Graduate Teacher Education and the doctoral programs at Abraham S. Fischler College of Education. He presently serves as Secretary to the Board of Directors of CareerSource Palm Beach County, as on the Executive Committee, Finance Committee and Adult and Youth Committee. He also serves on the Palm Beach Gardens Police Foundation. Nationally, he serves on the AASA (Superintendents Association) Legislative Committee. February, 2016 Page 6

9 Richard Radcliffe Bio Richard Radcliffe is the Executive Director for the Palm Beach County League of Cities. Established in 1969 the Palm Beach County League of Cities is a not for profit that works for the betterment of all 39 municipalities in Palm Beach County. Mr. Radcliffe comes from a political and real estate background having been elected for 23 years to the Greenacres City Council and maintaining a brokerage office for 25 years. Three terms were served as Deputy Mayor. He has served on the Board of Directors of The Florida League of Cities and the National League of Cities. He was a past president of the Palm Beach County League of Cities and the Gold Coast League of Cities which represents Palm Beach, Broward, and Miami- Dade counties. More than 35 years ago Mr. Radcliffe sailed south on a 32 foot sailboat from the northeast. Having sailed the coast of Florida and the Bahamas for years he chose Palm Beach County as the place to permanently set anchor. His due diligence proved it the best place for a mixture of sun, culture, and a sense of community. Page 7

10 2017/2018 CAREERSOURCE PALM BEACH COUNTY BOARD OF DIRECTOR OFFICERS Kenneth Kirby Chairman David Talley Chairman Elect Secretary Dr. Mel Coleman Page 8

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12 APPROVAL TO AMEND CONTRACT WITH THE LORD S PLACE, INC. FOR THE PROVISION OF WORKFORCE SERVICES TO HOMELESS / EX-OFFENDERS The Lord s Place, Inc. has requested an amendment to extend the end date of their Program Year 2017 and Program Year 2018 contracts to serve homeless / ex-offenders. The purpose of the extension is to allow The Lord s Place, Inc. to carry forward funding so they may continue to provide services to job seekers enrolled in the program who have not yet obtained employment with the end result of those individuals becoming employed. A total of 66 participants will obtain and maintain unsubsidized employment for a minimum of 30 consecutive days, 75 participants will successfully complete employability skills training, 110 participants will be recruited and enrolled in the program and 30 participants will enter a work experience or apprenticeship. CareerSource funding is matched $1 to $1 with other non-careersource funding. The Lord s Place, Inc. subrecipient agreement S in the amount of $200,000 ends June and they have requested an extension to the contract term end date to December 31, The Lord s Place, Inc. subrecipient agreement S in the amount of $200,000 ends June and they have requested an extension to the contract term end date to March 31, The Lord s Place, Inc. has made a strategic decision to provide more intensive services to CareerSource homeless / ex-offenders clients. This decision is based upon extensive experience with the target population and an ongoing analysis of their unique needs, which continue to increase over time. This strategy also prioritizes long-term job retention, which requires programming that addresses the underlying thought and behavior patterns that drive workplace success. Considerations that impacted the request for an extension include: The Lord s Place, Inc. has expanded the duration and breadth of its Culinary and Retail Long-Term Transitional Work Experience Programs to 3-9 months based on best practices recommended by national leaders. It has also included additional complementary wraparound services, including evidence-based cognitive behavioral programming and one-on-one life coaching. The Lord s Place, Inc. has evaluated the impact of the program and determined that an extension to the time to serve participants will enable its current staff to dedicate greater time and resources to providing individualized attention to participants, including through one-on-one/small group job coaching/instruction and life skills instruction. In response to the increasingly complex needs of the targeted population, The Lord s Place, Inc. provides a myriad of services including benefits navigation, peer support, individual therapy, literacy tutoring, financial coaching, referrals to stabilized housing and health care coordination. Such services are provided at no cost in-kind to CareerSource participants. NEEDED ACTION Approve by a majority vote to amend and extend the contract term end date for The Lord s Place, Inc. subrecipient agreement S from June to December 31, 2017 and to amend and extend the contract term end date for The Lord s Place, Inc. subrecipient agreement S from June to March 31, Page 10

13 CAREERSOURCE PALM BEACH COUNTY RECOMMENDED COMMITTEE CHAIRS Executive Committee - Kenneth Kirby Financial Planning Committee - David Talley One-Stop Delivery System Committee David Talley Youth & Young Adult Outreach Committee Kenneth Kirby Page 11

14 DRAFT CEO/Organizational Goals Virtual Career Center (VCC) Continue to enhance the VCC in the education, internship, apprenticeship, and automated forms areas for all programs. Continue to work with CareerSource Florida and other regional boards that want this service. One-Stop Operator Review policies, procedures and processes to ensure we are in compliance with the new WIOA regulatory requirements. Sector Strategies Continue to meet with our regional workforce development organizations, educational institutions, employers, key stakeholders and other core partners to develop, expand and enhance our sector strategies and initiatives that align with our local key values. Strengthen Educational Partnerships Work with Palm Beach State College (PBSC) to create career pathways, internship and apprenticeship programs for in-demand careers in accordance with the new WIOA law. Local Jobs for Projects Funded by One-Cent Sales Surtax (Multi - Year Goal) A. Work with cities/county and school district to obtain job orders. B. Identify training gaps and work with the schools to develop new programs if needed to meet local needs. C. Help to produce promotional materials for the trade industry. (This is a ten-year project that is heavily dependent on the cooperation and collaboration of other agencies and organizations). Identify Cost Savings and Increases in Revenue With the uncertainties in the 2017/2018 Federal and State budgets, it is essential that leadership make the necessary structural changes required to support WIOA: CareerSource Palm Beach County will develop methods and practices to quickly identify and address needed changes and continue to look at cost savings and improvements in technology while keeping the board informed. Organizational Effectiveness A table or chart similar to last year (see attached) will be developed which identifies the number of staff and dollars associated with the various grant funded programs and other positions added to address either the hard to serve population or improve and enhance our community awareness with our primary stakeholders. Page 12

15 Employment Contract for President/CEO Two Year Extension Extend the President/CEO of CareerSource Palm Beach County, Steve Craig s employment contract by two years from December 31 st, 2019 until December 31 st, The two year extension would also include the continuation of benefits for his family. Page 13

16 APPROVAL 2 S.B.W. & ASSOCIATES, INC. AND TRIPP ELECTRIC MOTORS, INC. EMPLOYMENT & TRAINING OPPORTUNITY PROGRAM MEMORANDUM OF UNDERSTANDING UNDER CAREERSOURCE FLORIDA CONTRACTING POLICY CareerSource Palm Beach County (CareerSource) Board approval is requested for the Employment & Training Opportunity Program (ETOP) Memorandum of Understanding with 2 S.B.W. & Associates, Inc. and TRIPP Electric Motors, Inc. (TRIPP). The ETOP program is a non-salaried work experience for CareerSource Welfare Transition Program job seekers within a public or private non-profit or for-profit organization or local government entity. For purposes of workers compensation coverage ETOP participants are not considered employees of CareerSource, 2 S.B.W. & Associates, Inc. or TRIPP. They are an employee of the State of Florida per Florida Statute (11). 2 SBW & Associates, Inc. is a licensed, bonded and insured general contracting firm headquartered in Belle Glade, Florida that provides a wide array of general contracting planning, designing and building services throughout the state. Internship positions will be as an administrative assistant and assistant bookkeeper. TRIPP is also headquartered in Belle Glade, Florida and specializes in the repair and/or rebuilding and rewinding of electric motors, submersible pumps and the redesign of all AC/DC electric motors. Internship positions will be as a motor mechanic apprentice and receptionist. The purpose of the program is to provide participants with the opportunities to obtain work skills or to enhance existing or recently acquired skills. Participants may have marketable skills but are currently out of work or need to brush up on skills they have not recently used. For those who have no work or training history, this placement will give them an opportunity to obtain practical work experience. Participants are not allowed to be placed in work site positions that involve political activity, the instruction of worship, sectarian activities or the construction of sectarian facilities. ETOP provides participants with someone to guide and instruct them in work culture and behaviors or soft skills such as workplace culture and etiquette, appropriate communication on the job, how to get along with co-workers and other critical job retention skills. Through performing a job-training experience assignment, participants of this program are afforded a firsthand opportunity to experience a professional work environment and receive the encouragement necessary to place them on the road to achieving economic independence. CareerSource board member Javin Walker is the owner and President of 2 S.B.W. & Associates, Inc. CareerSource board member Ashley Tripp is the owner and Vice President of TRIPP. The requirements of CareerSource Florida Contracting Policy prohibit a workforce board from entering into a contract with one of its own board members, with an organization represented by its own board member or with any entity where a board member has any relationship with the contracting vendor. However, the Contracting Policy further provides that at the Board s discretion a contract may be exempted from the preceding prohibition by the following exemption: A contract between a board and a board member where the board documents exceptional circumstances and/or need and the board member does not personally benefit financially from the contract. (Paragraph II(d), CareerSource Florida Contracting Policy) Description of exceptional circumstances and/or need: CareerSource currently has a total of 181 ETOP job-training experience worksites, with 25 of those located in the western Belle Glade community. It is challenging to find Belle Glade employers who are willing to be a worksite and accept CareerSource ETOP participants. 2 S.B.W. & Associates, Inc. and TRIPP are located in Belle Glade. Board member does not personally benefit financially from the contract: Although the cost to employ the interns will not be incurred by either TRIPP or 2 S.B.W. & Associates, Inc., neither TRIPP nor 2 S.B.W. & Associates, Inc. receive any remuneration from CareerSource. If, in the Board s discretion, the Board chooses to exempt the contract with 2 S.B.W. & Associates, Inc. and TRIPP, the approval process must meet the requirements of Section III) of the CareerSource Florida Contracting Policy: the conflict of interest of the board member must be fully disclosed; the board member must abstain from the vote; the board must approve the contract by a 2/3 vote when a quorum has been established. NEEDED ACTION Board approval by a 2/3 vote when a quorum has been established the Employment & Training Opportunity Program Memorandum of Understanding with 2 S.B.W. & Associates, Inc. and TRIPP Electric Motors, Inc. which Agreement shall be automatically renewed annually without action of either party. Page 14

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28 Steps taken to date to Reduce Cost and Increase Revenue A. Rent Reductions by November 2017 Close the SNAP office in West Palm Beach $ 21,200 Close the Boca Raton office (Delray Beach office is free) $145,850 $167,050 Rent from Vocational Rehabilitation (Belle Glade) $ 23,450 Total Rent Savings Per Year $190,500 B. Increased Revenue or in-kind staff savings from Outside Agencies Palm Beach County: Youth funding for additional clients (2017/2018) $ 50,000 Welfare Transition/SNAP funding for Microsoft Training $ 65,000 One-Cent Sales Tax training dollars (4 year commitment) $100,000 Forward March (funded by the Dept. of Military Affairs, $120,000 1 of only 3 regions in the state) Supplies two counselors to do Career Prep at no cost Adult Education: One-Cent Sales Tax training dollars (4 year commitment) $ 15,000 Total $350,000 C. Ticket-to-Work (unrestricted funds for PY 2016/2017) $255,916 Page 26

29 D. Industry Cluster and Grant Funding Grants: Farris Foundation ($200,000/per year thru 6/1/19) $200,000 TAACCT with Palm Beach State College Excel/IT (additional $65,000 thru 9/30/17) CareerSource Florida Funding: Community Based Sector Strategies $269,690 Incumbent Worker Training (IWT) (7 employees) $ 74,901 Quick Response Training (QRT) (2 employers) $420,000 Total $964,591 E. State Incentives Performance Funding #1 in the State $598,753 F. Staff Reduction Savings $504,565 Grant Extensions: Prepare/LEAP Homeless Ex-Offenders (total of $500,000 extended thru 12/15/17)/DEO Sector Partnership/National Emergency Grant CareerSource Florida (total of $615,000 extended thru 12/31/17) Total from A, B, C, D and E: A. Rent Reductions $190,500 B. Increased Revenue $350,000 C. Ticket-to-Work $255,916 D. Industry Cluster & Grants $964,591 E. State Incentives $598,753 F. Staff Reduction Savings $504,565 Total $2,864,325 Potential Savings/Funding: Move the Belle Glade office To West Tech $188,500 Virtual Career Center - DEO Discretionary Funds $275,000 Total $ Page 27

30 Fr4: Taylor o Lombardi " Hall * Wydra " P.A. ceftitiedpubtøaccluntants 1091 W. lvlorse Boulevard Suìte 100, Winter Park, FL327Bg Tel: ,2066 Fax: June 21,2017 Board of Directors CareerSource Palm Beach County West Palm Beach, Florida nenber American lnst tute of Certif ied Public Accountants Florida lnstitute of Certif ied Public Accounlants Board of Directors: We have completed monitoring and continuous improvement services for CareerSource Palm Beach County (CareerSource) and have issued our lndependent Accountants' Report on Applying Agreed-Upon Procedures, dated May 11,2017. During our procedures, we reviewed the following: CareerSource, WIOA AdulVDW, WIOA Youth, Wagner- Peyser, WTP, and SNAP. This report was forwarded to management for review and concurrence prior to issuance. Attached is an Executive Oversight Summary that reflects any significant findings and observatlons included in the monitoring report. For specific details related to the monitoring and continuous improvement services performed, as well as our recommendations, see the lndependent Accountants' Report on Applying Agreed- Upon Procedures, dated May 11,2017. Additionally, we have included a Monitoring Findings Summary that contains the number of items tested and number of findings for the procedures performed, and identifies whether the findings were resolved per the Corrective Action Plan prepared by CareerSource. The resolution to each reported finding is also identified below. lf you have any questions regarding the attached information, please let us know. We would be pleased to discuss any of our procedures or findings with you at your convenience. -Ta'lfof A^\ WIA +wyjr*, /.*. Page 28

31 CAREERSOURCE PALM BEACH COUNTY EXECUTIVE OVERSIGHT SUMMARY OF MONITORING AND CONTINUOUS IMPROVEMENT ACTIVITIES CareerSource Small Purchases For three purchases, a portion of the cost was not charged to the correct funding source or cost center based on the type of cost or benefiting activity/program. (Resolved) One purchase was missing documentation to properly substantiate compliance with procurement requirements. (Resolved) For four purchases over $5,000, documentation of approval by the President/CEO (or designee in absence) prior to the purchase as required by local purchasing procedures was missing. (Resolved) For one vendor, documentation was missing to support that debarment/suspension was verified prior to agreeing to the services. (Resolved) 2 Page 29

32 Wagner Peyser - Services N/A Wagner Peyser - Job Order N/A Procedure # Reviewed # of Attributes Tested Total # of Attributes Tested # of Findings CAREERSOURCE PALM BEACH COUNTY REPORT #2 MONITORING FINDINGS SUMMARY MAY 11, 2017 Details Corrective Action Resolved Subrecipient Audits Y N/A Small Purchases For three purchases, a portion of the cost was not charged to the correct funding source or cost center based on the type of cost or benefiting activity/program. 2. One purchase was missing documentation to properly substantiate compliance with procurement requirements. 3. For four purchases over $5,000, documentation of approval by the President/CEO (or designee in absence) prior to the purchase as required by local purchasing procedures was missing. 4. For one vendor, documentation was missing to support that debarment/suspension was verified prior to agreeing to the services, and there was no indication that a lesser amount was agreed to. Adjusting journal entries were prepared by the CFO during and subsequent to fieldwork to properly classify/charge these costs in the accounting general ledger. The deficiencies were addressed subsequent to fieldwork. Documentation of approval by the President/CEO for these purchases was provided subsequent to fieldwork. Support that this vendor was not debarred or suspended was provided subsequent to fieldwork. Credit Card Purchases N/A Client-Related Expenditures N/A - OJTs Client-Related Expenditures - Customized Training N/A Client-Related Expenditures - ITAs and Support Services N/A Support Service Cards N/A WIOA Adult/DW N/A WIOA Adult/DW - Exited N/A Cases WIOA Adult/DW N/A Customized Training WIOA Youth N/A WIOA Youth - Exited Cases N/A Migrant/Seasonal N/A Farmworker Services WTP - Mandatory N/A WTP - Transitional N/A WTP - Relocation N/A WTP - YTD Monthly N/A Management Report SNAP N/A Page 30

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34 Performance Funding Model Fiscal Year Metrics & Methodology Revised: April 19, 2017 Page 32

35 Performance Funding Model FY Metrics & Methodology The Performance Funding Model is designed to help drive stronger performance by measuring local workforce development boards on customized, agreed-upon goals, reflecting Florida-emphasized workforce development priorities, with aligned economic rewards for achievement. Metrics In fiscal year , local workforce development boards were evaluated on seven metrics within three categories as noted below. The placement and exit metrics focus on job seekers, while the business metrics focus on businesses served by the CareerSource Florida network. Placement Metrics Unemployed Placement Rate measures the proportion of participants who did not have any earnings in the previous quarter but had earnings in the current quarter. This metric focuses on job seekers who have gone long periods of time without a wage and are particularly in need of finding employment. The metric considers participants who: o o o Entered the system in the previous quarter or earlier; Exited the system in the current quarter or later; and, Went all of the previous quarter without earning a wage. Note: In fiscal year , the following requirement was included in this metric: participants had to enter the system either unemployed or with a notice of separation. This no longer applies in fiscal year Time to Earnings measures the number of quarters between the current quarter and the time when the same participants in the Unemployed Placement Rate metric either entered the system or last earned a wage. It answers the question: How long have these participants been without a job? Exit Metrics Note: In fiscal year , the following requirements were included in this metric: 1) participants had to enter the system either unemployed or with a notice of separation; 2) only participants who were placed are considered. They no longer apply in fiscal year Cost per Employed Exit measures a local board s total formula funds expenditure divided by the number of employed exits from that local board during the fiscal year. An employed exit is included in this calculation if he/she exited the system within that fiscal year and showed a positive earning the quarter in which he/she exited. This metric remained the same as in fiscal year Page 2 of 5 Page 33

36 Performance Funding Model Average Earnings 1 (NEW) measures the average post-exit earnings of all system exiters in fiscal year The quarterly wage across all exiters in the two quarters following their exit is averaged for this metric. The total earnings by all exiters in the two quarters following their exit is the numerator and the number of exiters is the denominator. Note that an average quarterly wage, rather than an average two-quarter wage, is reported for this metric. For example, if average earnings in the first quarter after exit are $4,000 and the second quarter after exit are $6,000, we would report the average quarterly wage of $5,000. Earnings per Dollar Spent 1 (NEW) measures how successful the local board was at turning its expenditures into earnings for its exiters in fiscal year The metric is the total earnings of all exiters during a fiscal year in the two quarters following their exit (the numerator from the average earnings metric) divided by the amount of formula expenditures (WP, WIOA, WT) during the fiscal year. Business Metrics Business Engagement measures the number of customer satisfaction surveys a board sent through Salesforce to business accounts. Note: In fiscal year , a customer satisfaction survey can be sent once every 90 days to a business account in Salesforce. In fiscal year , a survey could be sent once every 90 days to a business contact. Also, survey response rates from fiscal year were used to set targets for fiscal year Customer Satisfaction (NEW) measures how satisfied business customers were with the services they received from local boards. Customer satisfaction data is based upon the surveys distributed through Salesforce. Performance scores are determined by the survey response rate and the responses (on a scale of 1 to 10) to the first two questions on the survey: o o How likely are you to refer the services of this local workforce development board to others? How satisfied are you with the service you received from this local workforce development board? Page 3 of 5 Page 34

37 Performance Funding Model Methodology Calculations First, local boards submitted negotiated minimum thresholds for each metric. Local boards were able to decrease some minimum thresholds at the expense of others as long as: o No minimum threshold was less than 50 percent of the target for that metric, and o The sum of all minimum thresholds totaled 525. Note: In the absence of negotiated minimum thresholds, the minimum threshold defaulted to 75 for each metric. A performance target was established for each metric for each local board. The business customer satisfaction survey response rates from fiscal year were factored into the Business Engagement targets for fiscal year Throughout the year, local boards receive points for their performance on each metric. At the end of the fiscal year, a performance score will be calculated for each metric, reflecting each board s performance relative to its performance target. Additional credit for serving certain populations will be factored into the performance score. A global performance score for each local board will then calculated by adding together the performance scores for each metric. Evaluation Local boards that meet their goals on the same metric for WIOA Performance Indicators two years in a row, as deemed by the Department of Economic Opportunity, will be evaluated for Performance Funding Model funding as follows. Local boards that meet their negotiated minimum thresholds (or the default minimum threshold of a performance score of 75) on each metric will be evaluated and rewarded using the Target, Improve, Excel (TIE) approach: o o o Target: Each local board that meets or exceeds the global performance target of 700 for the fiscal year will receive a Target performance award. Improve: The eight top-ranked local boards in terms of year-over-year improvement in their global performance scores will receive Improve performance awards. Excel: The eight top-ranked local boards in terms of global performance scores for the fiscal year will receive Excel performance awards. Page 4 of 5 Page 35

38 Performance Funding Model Definitions Additional Credit: Local boards are awarded additional credit toward the job-seeker focused metrics for serving: the formerly incarcerated, the homeless, veterans, individuals with disabilities and individuals in the Welfare Transition Program. Default Minimum Threshold: The minimum threshold of performance for each metric in the absence of negotiated minimum thresholds. For fiscal year , the default minimum threshold for each metric is 75. Employed Exit: For the purposes of the Performance Funding Model, a job seeker who earned a wage in the quarter in which he/she exited. Global Performance Score: The total sum of performance scores for all seven metrics for a local board. Global Performance Target: The minimum global performance score needed to receive Target funding. In fiscal year , the global performance target is 700 (100 points for each metric added together). Negotiated Minimum Threshold: The minimum threshold of performance negotiated by each local board for each metric. Performance Score: The measurement of actual performance by a local board on a metric relative to the performance target set for that metric. Performance Target: The expectation set for performance in each metric for each local board. Target, Improve, Excel (TIE): The approach used to evaluate local boards that have met their negotiated (or default, as applicable) minimum threshold on each performance metric. For fiscal year , local boards were rewarded for their ability to: o o o Meet their targets on four performance metrics. Improve their global performance score year over year. Have an excellent global performance score relative to other participating local boards. 1 The performance period for the Average Earnings and Earnings per Dollar Spent metrics lag by one year. In fiscal year , local boards will be evaluated on these metrics based on the exiters and expenditures from fiscal year Page 5 of 5 Page 36

39 Attending Committee Members: Via Telephone: General Counsel: CareerSource Staff: Public: CAREERSOURCE PALM BEACH COUNTY EXECUTIVE COMMITTEE MEETING MINUTES Friday, June 23 rd, 8:00 AM 3400 Belvedere Road, West Palm Beach, Florida Kenneth Kirby, David Talley, George Elmore, Dr. Mel Coleman, Margaret Pearson Erica Scarpati David Baker Steve Craig, Tom Veenstra, Julia Dattolo, Helen Ott, Gene Wheeler, Kathy Bonner, Dina Hill, Holly Carson, Peter Pignataro, Ernesto Passarini, Ed Gruvman, Charles Duval, Michael Corbit, Madison Ciklin None I. CALL MEETING TO ORDER, WELCOME Chairman Kenneth Kirby welcomed attendees and called the meeting to order. II. III. IV. AGENDA APPROVAL a. Proposed Amendments: Kenneth Kirby asked if there were any changes to the agenda. Steve Craig requested the following amendment to agenda item VI.a. add VCC Update. PUBLIC COMMENTS Kenneth Kirby noted there were no members from the public present and therefore no public comments. ITEMS FOR APPROVAL a. Minutes from April 21 st, 2017: A motion was made by David Talley and seconded by George Elmore to approve the April 21 st, 2017 Executive Committee meeting minutes as written. The motion carried and the minutes were unanimously approved as written by the committee. b. Reappointment of Board of Director Member Term Expires September 30 th, 2017 i. David Talley: Steve Craig presented information for the reappointment of David Talley to the CareerSource board of directors. Steve advised subject to the committee s approval Mr. Talley s reappointment would be forwarded to the CareerSource board of directors and thereafter the Palm Beach County Board of County Commissioners for final approval. Dr. Coleman made a motion to recommend to the board the reappointment of David Talley. Margaret Pearson seconded the motion. David Talley abstained from voting on agenda item IV.b. The motion carried and was unanimously approved by the committee. c. Reappointment of the following two Board of Director Members who were designated as a Private Sector Business Board Member under WIA, are now designated as a Mandatory Board Member under WIOA effective 7/1/17 i. Dr. Mel Coleman is now a representative of Education and Training Activities: Organization Administering Adult Education and Literacy Activities Under Title II; ii. Richard Radcliffe is now a representative of Governmental and Economic and Community Development Entities: Kenneth Kirby presented information for the reappointment of Dr. Mel Coleman and Richard Radcliffe to the CareerSource board of directors. Steve advised subject to the committee s approval Dr. Coleman and Mr. Radcliffe s reappointments would be forwarded to the CareerSource board of directors for final approval. David Talley made a motion to recommend to the board the reappointment of Dr. Mel Coleman and Richard Radcliffe. George Elmore seconded the motion. Mel Coleman abstained from voting on agenda item IV.c. The motion carried and was unanimously approved by the committee. d. Nominate Board of Director Officers for PY 2017/2018 i. Chairman Kenneth Kirby ii. Chairman Elect David Talley iii. Secretary Dr. Mel Coleman: Kenneth Kirby reported the 2017/2018 Program Year Board Officers. A motion was made by George Elmore and seconded by Margaret Pearson to nominate and approve the above listed officers to the CareerSource Board of Directors. The motion carried and was unanimously approved by the committee. e. Approval of Employment & Training Program (ETOP) Memorandum of Understanding i. 2 S.B.W. & Associates, Inc.: Dina Hill reported Board approval is requested for the Employment & Training Opportunity Program (ETOP) Memorandum of Understanding with 2 S.B.W. & Associates, Inc. CareerSource board member Javin Walker is the owner and President of 2 S.B.W. & Associates, Inc. The requirements of CareerSource Florida Contracting Policy prohibit a workforce board from entering into a contract with one of its own board members, with an organization represented by its own board member or with any entity where a board member has any relationship with the contracting vendor. However, the Contracting Policy further provides that at the Board s discretion a contract may be exempted from the preceding prohibition by the following exemption: A contract between a board and a board member where the board documents exceptional circumstances and/or need and the board member does not personally benefit financially from the contract. David Talley made a motion to discuss the ETOP Memorandum of Understanding with 2 S.B.W. & Page 37