MEETINGS OF THE Transit Management Committees

Transcription

1 MEETINGS OF THE Transit Management Committees TMC/RMC Joint Meeting Transit Management Committee (TMC) Rail Management Committee (RMC) Date Wednesday, September 6, 2017 Starting time 11:00 a.m. Meetings to occur sequentially Location Valley Metro Lake Powell Conference Room (10A) 101 N. 1 st Avenue, 10 th Floor Phoenix If you require assistance accessing the meetings on the 10 th floor, please go to the 13 th floor or call VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

2 August 30, 2017 Joint Meeting Agenda Transit Management Committee and Rail Management Committee Wednesday, September 6, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 11:00 a.m. Action Recommended 1. Items from Citizens Present (yellow card) 1. For information An opportunity will be provided to members of the public at the beginning of the meeting to address the Board on non-agenda items. Up to three minutes will be provided per speaker or a total of 15 minutes for all speakers. 2. Chief Executive Officer s (CEO) Report 2. For information Scott Smith, CEO, will brief the TMC/RMC on current issues. 3. Minutes 3. For action Minutes from the August 2, 2017 Joint TMC/RMC meeting are presented for approval. 4. Public Comment on Agenda Action Items (blue card) 4. For information The public will be provided with an opportunity at this time to address the Board on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. Consent Agenda 5A. Website Redesign and Development Contract Change Order 5A. For action Staff recommends that the TMC/RMC forward to the Boards of Directors authorization CEO to make a contract modification with Steer Davies Gleave for additional website and related technology improvements in an amount not to exceed $340,888. The Valley VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

3 Metro RPTA portion will not exceed $227,259. The Valley Metro Rail portion will not exceed $113,629. 5B. Miscellaneous Construction Services Job Order Contract Award 5B. For action Staff recommends that the TMC/RMC forward to the Boards of Directors authorization for the CEO to execute a Miscellaneous Construction Services Job Order Contract with SDB, Inc. to provide construction services for Valley Metro s transit capital and operating needs for an amount not to exceed $12,000,000 for a three-year contract period. 6. Travel, Expenditures and Solicitations Regular Agenda Items 6. For information The monthly travel, expenditures and solicitations for Valley Metro RPTA and Valley Metro Rail are presented for information. 7. Future Agenda Items Request and Report on Current Events 7. For information Chairs Basha and Brady will request future agenda items from members, and members may provide a report on current events. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at To attend this meeting via teleconference, contact the receptionist at for the dial-in-information. The supporting information for this agenda can be found on our web site at 2

4 DATE AGENDA ITEM 1 August 30, 2017 SUBJECT Items from Citizens Present PURPOSE An opportunity will be provided to members of the public at the beginning of the meeting to address the TMC/RMC on non-agenda items. Up to three minutes will be provided per speaker or a total of 15 minutes for all speakers. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer ssmith@valleymetro.org ATTACHMENT None VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

5 DATE AGENDA ITEM 2 August 30, 2017 SUBJECT Chief Executive Officer s Report PURPOSE Scott Smith, Chief Executive Officer, will brief the TMC/RMC on current issues. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer ssmith@valleymetro.org ATTACHMENT None VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

6 DATE AGENDA ITEM 3 August 30, 2017 Minutes of a Joint Meeting of Transit Management Committee and Rail Management Committee Wednesday, August 2, :00 a.m. Transit Management Committee Meeting Participants Paul Basha, City of Scottsdale, Chair Kevin Link for Kevin Phelps, City of Glendale, Vice Chair Gina Montes, City of Avondale phone Roger Klingler, City of Buckeye Ryan Peters for Marsha Reed, City of Chandler James Shano, City of El Mirage Kristin Myers for Mark Skocypec, Town of Gilbert phone Reed Kempton, Maricopa County Chris Brady, City of Mesa Jeff Tyne, City of Peoria Ed Zuercher, City of Phoenix Nicole Lance, City of Surprise - phone Steven Methvin, City of Tempe Aubree Perry, ADOT Members Not Present City of Tolleson Rail Management Committee Meeting Participants Chris Brady, City of Mesa, Chair Ed Zuercher, City of Phoenix, Vice Chair Kevin Link for Kevin Phelps, City of Glendale Ryan Peters for Marsha Reed, City of Chandler Steven Methvin, City of Tempe Chair Basha called the meeting to order at 11:03 a.m. 1. Public Comment Mr. Crowley said since you're a newbie, I ll just say that staff is allowed to respond and, that is, to instruct staff to do things if they see fit from what I'm doing with my expressions. But you're right; we can't talk, so. All right. Today, being that you are part of the paradigm, the thing I want to put at your doorstep is how many of you had a problem breathing lately, being the ozone is off the charts. Part of the responsibility in that paradigm is it's your responsibility to make that VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

7 go away with whatever tools in your toolbox you have, as in, instead of single-occupant vehicles, one of your solutions is mass transit. And I also look at that not only have we been under a ozone and air quality over the last two months, how many times has there been a UV alert, as in, don't be out there in the sun for more than ten to fifteen -- ten minutes for people our color. And in fact, it got down to nine because it went from a ten to an eleven. And I look at each one of your communities and go what are you doing with the bus to fill in the grid? I don't see it in any of the changes coming up. I don't see it in the infill. And when it comes to that UV, how many of your communities have a hundred percent of your stops covered? I'll tell you none of you do. In fact, the system has one-third of the stops that have basically a bench or in some cases not even a bench but just a sign. So when I look at you guys and I could use my broken Spanish and say por que es aquis. That's why you are here. Why aren't you doing the job. Why aren't you more proactive, because it's you who are really responsible for getting anything done, because the electeds do what, your bidding. According to you it's what their bidding is you do to make things go, but it's -- you're the ones that put it in. So could you, please, get some of your communities like Avondale along Thomas Road, the 29 has six stops in a row with nothing but a sign. Scottsdale, when you're going 52nd to -- I know it just ran out. But how many of those stops are covered? Zero. You got six right there on Thomas. That's not doing the job. 2. Chief Executive Officer s Report Mr. Smith provided an update on the following items: Paratransit Update Mandela Washington Fellowship Peer Collaborator Government Finance Officers Association Change Your Game Plan 2017 Clean Air Campaign Awards Hospice of the Valley (video) Chair Basha said thank you, Scott. And thank you to everybody that you mentioned and everybody who was involved in all those comments that Scott had to offer. 3. Minutes Minutes from the June 7, 2017 Joint TMC/RMC meeting were presented for approval. IT WAS MOVED BY ED ZUERCHER, SECONDED BY CHRIS GLOVER AND UNANIMOUSLY CARRIED TO APPROVE THE JUNE 7, 2017 JOINT TMC/RMC MINUTES. 2

8 4. Public Comment on Agenda Action Items Mr. Crowley said I'll try to make sure when the red light comes on I'm done. You guys want to get lobbyists for the feds and for the state. And I think about the last time what you did with the state and what you've done when it comes to legislation. Idling a vehicle is one of the highest contributors to ozone and pollution. No trucks can sit around idling for more than X amount of minutes except buses, because you went down to the legislature and had your lobbyists change the law so that buses like out at Arrowhead Mall can sit idling for hours at a time, because -- well, part of the excuse was, well, it takes a long time to get the air-conditioning up to standard, and we have to keep the buses running to do that. My answer to that is: Do you ever think about parking in the shade and building some structures for that? But that's neither here nor there. As to the federal part, what are the marching orders? What are you asking them to do? What specifically is our lobbyist doing other than the general umbrella of taking care of your business up there and are -- make sure that our votes aren't gored. So when I look at the numbers also of a half a million, a half a million and, oh, yeah, the nimble storage, that's another half a million that you're going to be spending. That's the third item. But then with the last minute I'd like to ask some questions on the expenditures. You got eight people going to the rodeo in Maryland. And the total cost on them varies on their air fares from eight hundred to two hundred to four hundred to eight hundred to four hundred, and I'm just wondering how that happens. And then with the lodging how, you know, some are lower than others. And what was the situation other than I note that the operating officer did spend the most on lodging. So with these expenditures and such that's not building my bus stops. That's not getting routes out there. It's not cleaning up the air. And with your legislative one, if you get HighGround again, could you have them change the law to where buses are just the same as all other vehicles. And we stop polluting as a part of our answer to the question. 5. Consent Agenda Chair Basha said thank you, Mr. Crowley. It appears that your comments were related to consent agenda Item 5C, D and E. And, Mr. Smith, do you have any in response to Mr. Crowley's comments? Mr. Smith said unless there's questions from the committee. 3

9 Chair Basha said any questions from the committee members pertinent to Mr. Crowley's comments, Mr. Smith's response? Thank you, Mr. Smith. Thank you, Mr. Crowley. We have three consent agenda items: 5A, 5B, and 5C. They're in your packet. Does any committee member wish to discuss any of these items? Nicole, Kristen, and Gina, on the phone, do you have any questions? Ms. Lance and Ms. Myers said no, I'm good. Chair Basha said thank you all. Is there a motion to approve the consent agenda, Items 5A, 5B, and 5C? IT WAS MOVED BY ROGER KLINGLER, SECONDED BY REED KEMPTON AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. 6. Fiscal Year Quarterly Reports This item was presented for information. 7. Travel, Expenditures and Solicitations This item was presented for information. 8. Future Agenda Items Request and Report on Current Events None. With no further discussion the meeting adjourned at 11:32 a.m. 4

10 DATE AGENDA ITEM 4 August 30, 2017 SUBJECT Public Comment on Agenda Action Items PURPOSE The public will be provided with an opportunity at this time to address the TMC/RMC on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer ssmith@valleymetro.org ATTACHMENT None VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

11 DATE August 30, 2017 AGENDA ITEM 5A SUBJECT Website Redesign and Development Contract Change Order PURPOSE To request authorization for the Chief Executive Officer (CEO) to make a contract modification with Steer Davies Gleave for additional website and related technology improvements in an amount not to exceed $340,888. The Valley Metro RPTA portion will not exceed $227,259. The Valley Metro Rail portion will not exceed $113,629. BACKGROUND/DISCUSSION/CONSIDERATION The Website Redesign and Development contract with Steer Davies Gleave (SDG) was executed in September 2016 for up to three years. In the first phase of the contract, SDG focused on extensive research of the current Valley Metro website and its users. User journeys were created to provide guidance in the design phase and to ensure all user types were considered. During this initial research, it was discovered that additional work would be required to provide a truly enhanced customer experience and upgrade the site s level of functionality and management. Additionally, to maintain the agency s commitment to accessibility and adhere to legal requirements, staff would like to leverage the new site s custom trip planner to also build an ADA-compliant mobile application. The joint Boards emphasized this commitment with their June 22 Board direction to improve accessibility for all ridership, including continued development of the agency s online and mobile platforms. Lastly, a contingency has been included to support the technical complexities, testing and training involved in advancing an ADA-compliant mobile application. See below for the details of the recommended work and associated costs: Category Enhanced data module supporting schedule and rider alerts data in GTFS Data integration with ShareTheRide.com to share carpool and vanpool data in trip planning Estimated Cost $23,000 $10,000 Enhanced content management functionality $21,520 Upgraded website analysis and associated development support $26,400 VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

12 Additional project management, content reviews and technical consulting $44,968 ADA-compliant mobile application $115,000 Contingency to support ADA testing and compliance $100,000 Total $340,888 Project Status Presently, SDG is in the design phase with project completion expected in late The aforementioned changes have been factored into the timeline, with a late fall/winter launch plan still being maintained. The mobile application would adhere to a similar timeframe and launch before the end of the 2017 calendar year. COST AND BUDGET The total cost of the original contract award to Steer Davies Gleave is $396,770, with the RPTA portion totaling $264,513 and VMR totaling $132,257. The change order totals $340,888, with RPTA continuing to support two-thirds ($227,259) and VMR supporting the other one-third ($113,629), amending the overall contract value to $737,658. In the Adopted FY18 RPTA and VMR Operating and Capital Budgets, $296,770 is allocated for this project. $96,770 is to support the balance of the original contract award. The remaining FY18 dollars ($200,000), plus additional agency budget contingency ($140,888), will support the change order. The sources of funding are Proposition 400 and rail member city contributions. COMMITTEE PROCESS RTAG: August 15, 2017 for information TMC/RMC: September 6, 2017 for action Boards of Directors: September 21, 2017 for action STRATEGIC PLAN ALIGNMENT This item relates to the following goals and strategies in the Five-Year Strategic Plan, FY : o Goal 1: Increase customer focus. Tactic A: Improve customer satisfaction. Tactic B: Improve passenger information systems. Tactic C: Enhance services and facilities for seniors & people with disabilities. o Goal 3: Grow transit ridership. Tactic A: Expand and improve transit services to reach new markets. Tactic C: Communicate availability, attractiveness and safety of transit service. 2

13 RECOMMENDATION Staff recommends that the TMC/RMC forward to the Boards of Directors authorization CEO to make a contract modification with Steer Davies Gleave for additional website and related technology improvements in an amount not to exceed $340,888. The Valley Metro RPTA portion will not exceed $227,259. The Valley Metro Rail portion will not exceed $113,629. CONTACTS Hillary Foose Director, Communication and Marketing hfoose@valleymetro.org Rob Antoniak Chief Operating Officer rantoniak@valleymetro.org ATTACHMENT None 3

14 DATE August 30, 2017 AGENDA ITEM 5B SUBJECT Miscellaneous Construction Services Job Order Contract Award PURPOSE To request authorization for the Chief Executive Officer (CEO) to execute a Miscellaneous Construction Services Job Order Contract (JOC) with SDB, Inc. to provide construction services for Valley Metro s transit capital and operating needs for an amount not to exceed $12,000,000 for a three-year contract period. BACKGROUND/DISCUSSION/CONSIDERATION Valley Metro is in need of a construction team to engage in a wide range of small and emergency construction services for bus and rail facilities for a three-year period. Previously, Arcadis, Inc. had a similar five year contract with Valley Metro for both design and construction services, but it expired in mid In June 2016, the Board awarded a contract for miscellaneous design services, but the scope did not include construction activities. During JOC scope development, staff coordinated the parameters for this contract with staff from the Arizona Chapter of the Associated General Contractors (AZAGC). It was agreed that a contract like this would provide an opportunity for construction firms, having little or no past involvement in local transit construction projects, to gain experience with Valley Metro and perhaps provide the contractors with greater opportunities in the future. It was also agreed to limit this contract to only three years to provide more construction teams with similar opportunities in the future. Task orders for specific projects will be negotiated and assigned to the contractor over the duration of the contract. Individual project task orders will not exceed $2,500,000, with most task orders being significantly smaller than this amount. The prime contractor will be required to self-perform at least 30% of the work over the duration of the contract, and sub-contractors may be utilized to assist as needed. The JOC s fee (profit) rates have been negotiated with the contractor in conjunction with award of this contract. The rates were defined based upon project size. They also vary depending upon whether work occurs during normal work hours or after hours (e.g. evenings and weekends). This cost component was included in the evaluation process because federal funds may be used for some of the construction work. In order to be federally compliant, cost had to be a factor in the evaluation. Examples of projects that the JOC may be asked to perform include: Construction of the Peoria Park-and-Ride lot Modernization of the Mesa Bus Operations and Maintenance facility, such as HVAC system improvements, remodeling of the existing office and operator VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

15 facilities and electrical upgrades. Bus and rail operations & maintenance facility upgrades Cut and re-facing of buildings Demolition work Removal and replacement of PCCP and subsurface restoration Solar panel installation Installation of emergency generator Replacement and repair of automated gates Electrical upgrades to Valley Metro facilities Repair or replace sanitary sewer services Remove, repair and/or replacement of switch machines Remove and replace existing bridge joints Repair roofs at existing facilities Install bus bay and shelters Emergency service for track repair, switch replacement, traction power, communication or other assistance to rail operations Simple projects to install a fence, remove a planter, repair irrigation system, etc. As individual projects are identified, the following steps will be used to execute a task order: 1. Valley Metro and the JOC will meet to generally define the scope. 2. Valley Metro will prepare a scope of work and issue a task order request. 3. Valley Metro will prepare an independent cost estimate prior to receipt of the JOC s estimate for the task. 4. The JOC will prepare a task order proposal and cost. The contract requires the JOC to use RS Means Construction Cost Data book as a pricing guideline. 5. Final negotiations occur and the task is initiated 6. If price negotiations are not successful, then Valley Metro reserves the right to advertise via open competition. The JOC will be afforded the opportunity to submit a proposal. A Request for Proposals (RFP) compliant with FTA Circular C4220.1F and A.R.S Title requirements was issued on July 7, The RFP published evaluation criteria and corresponding point values were as follows: Introductory Letter Experience and Reliability Firms Demonstrated Expertise Method of Approach Pricing 0 Points 250 Points 200 Points 150 Points 400 Points Proposals were received on August 2, A total of five offers were received and deemed responsive from the following firms: AJ Roberts Industrial 2

16 Builders Guild, Inc. Brycon Corporation SDB Contracting Services Pulice-Roadway Electric, Joint Venture The selection committee, comprised of four Valley Metro employees and one City of Peoria employee, evaluated the five (5) responsive offers. Based on the selection committee s initial scoring it was determined that three (3) of the five (5) firms would be invited to participate in interviews, which occurred on August 22, Upon completion of interviews, the selection committee prepared their final scoring and ranking results as reflected below. Contractor SDB, Inc Brycon Corporation Pulice-Roadway, JV Ranking 1st 2nd 3rd The selection committee determined that SDB, Inc. was the most qualified and highest ranked firm to perform the Miscellaneous Construction Services Job Order Contract. COST AND BUDGET The JOC contract will not exceed $12,000,000 over the three year contract period. It is estimated that the VMR cost would be roughly 60% percent of the overall contract amount, and that RPTA work would constitute the remaining 40% percent. Projects proposed for the FY18 fiscal year are included in the FY18 Valley Metro Operating and Capital Budget. Projects in future years will be identified in future year budgets and within the Five-Year Operating Forecast and Capital Program. STRATEGIC PLAN ALIGNMENT This item relates to the following goals and strategies in the Five-Year Strategic Plan, FY : Goal 2: Advance performance based operation o Tactic C: Deliver projects and services on-time/on-budget. Goal 3: Grow transit ridership o Tactic A: Expand and improve transit services to reach new markets. o Tactic B: Improve connectivity of transit services for greater effectiveness. COMMITTEE PROCESS RTAG: August 15, 2017 for information TMC/RMC: September 6, 2017 for action Boards of Directors: September 21, 2017 for action 3

17 RECOMMENDATION Staff recommends that the TMC/RMC forward to the Boards of Directors authorization for the CEO to execute a Miscellaneous Construction Services Job Order Contract with SDB, Inc. to provide construction services for Valley Metro s transit capital and operating needs for an amount not to exceed $12,000,000 for a three-year contract period. CONTACT Wulf Grote. PE Director of Capital and Service Development Wgrote@valleymetro.org ATTACHMENT None 4

18 DATE AGENDA ITEM 6 August 30, 2017 SUBJECT Travel, Expenditures and Solicitations PURPOSE The monthly travel, expenditures and solicitations are presented for information. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Paul Hodgins Chief Financial Officer phodgins@valleymetro.org ATTACHMENTS Valley Metro Travel Reimbursement Report Valley Metro RPTA and Valley Metro Rail Monthly Accounts Payable over $25,000 Active Requests for Proposals, Qualifications and Invitations for Bids VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

19 Job Title Purpose of Travel Location Dates Traveled Contractor Planning and Accessible Transit Director, Planning and Accessible Transit Division Gilbert Road Extension Project Manager Valley Metro Travel Reimbursement Report For Travel Completion Dates 7/26/17 through 8/25/17 Total Travel Cost Airfare Other Transport Lodging Meals Misc. FTA Quarterly Meeting San Francisco, CA 6/20/17-6/21/17 $ $ $0.00 $ $ $0.00 FTA Quarterly Meeting San Francisco, CA 6/20/17-6/21/17 $ $ $31.00 $ $ $0.00 FTA Quarterly Meeting San Francisco, CA 6/20/17-6/21/17 $ $ $20.00 $ $ $22.00 City of Mesa Transit FTA Quarterly Services Director Meeting San Francisco, CA 6/20/17-6/21/17 $ $ $39.90 $ $ $18.00 Project Control FTA Quarterly 1 Manager Meeting San Francisco, CA 6/20/17-6/21/17 $ $ $54.76 $ $ $11.00 FTA Quarterly Project Manager Meeting San Francisco, CA 6/20/17-6/21/17 $ $ $0.00 $ $ $0.00 Mesa Downtown Cultural Core Urban Designer Strategy Workshop Salt Lake City, UT 6/22/17-6/24/17 $1, $ $12.50 $ $97.25 $0.00 Mesa Downtown Cultural Core Planner II Strategy Workshop Salt Lake City, UT 6/22/17-6/24/17 $1, $ $15.40 $ $97.25 $0.00 Deputy Director, SWTA Conference Planning and and transit agency Accessible Transit site visits Dallas, TX 7/24/17-7/27/17 $ $ $31.41 $0.00 $0.00 $0.00 Technical Trainer LRV Kick-off Meeting Sacramento, CA 7/19/17-7/21/17 $ $ $0.00 $ $ $0.00 Chief Maintenance Engineer LRV Kick-off Meeting Sacramento, CA 7/19/17-7/21/17 $ $ $0.00 $ $ $0.00 Superintendent LRV Maintenance LRV Kick-off Meeting Sacramento, CA 7/19/17-7/21/17 $ $ $ $ $ $ Report reflects Out of State (AZ) Travel 1 Airport Parking 2 Rental Car Taxes 1 1

20 Valley Metro Regional Public Transportation Authority Monthly AP Payments over $25,000 July 21, 2017 to August 20, 2017 Document Number Name Transaction Description Effective Date Transaction Amount W001 City of Phoenix PTF Expenditure Reimb Req. #2 April-June /14/2017 6,307, W004 FirstGroup America, Inc. June 2017 Fixed Route Bus Service 7/28/2017 5,053, W001 City of Phoenix PTF Expenditure Reimb Req. #1 - Jan.-March /14/2017 4,055, W003 City of Phoenix July 2017 FR Bus Service, DAR, FR Svc Op Supp 8/4/2017 2,221, City of Phoenix Aug 2017 Fixed Route Bus Service/Fare Handling Fee 8/17/2017 2,221, City of Tempe April - June 2017 Bus O&M, Fuel 8/10/2017 1,072, W008 Total Transit Enterprises, LLC May 2017 Regional Transportation Services 7/28/ , City of Glendale PTF Expenditure Reimb Request #1 July June /10/ , W008 Total Transit Enterprises, LLC May 2017 East Valley ParaTransit Services 7/28/ , W008 Total Transit Enterprises, LLC June 2017 Regional Transportation Services 7/28/ , W007 Total Transit Enterprises, LLC June 2017 East Valley Paratransit Services 8/4/ , W ADP PPE Wages Payable - Reverse Wire 8/4/ , W ADP Wages Payble - Reverse Wire PPE /21/ , Scheidt & Bachmann June 2017 Fare Box Upgrade 7/27/ , W ADP PPE Wages Payable - Reverse Wire 8/18/ , W001 City of Phoenix PTF Expenditure Reimb Req. #15 - Jan.-March /14/ , W004 United Healthcare Aug EE Dental, Medical & Vision Coverage 8/14/ , W008 Total Transit Enterprises, LLC May 2017 Northwest Valley ParaTransit Services 7/28/ , W008 Total Transit Enterprises, LLC June 2017 Northwest Valley ParaTransit Services 7/28/ , W ADP PPE Federal, State, SS/Med EE/ER Tax - ACH 8/4/ , W ADP Fed, State, SS/Med EE/ER Tax-ACH for PPE /21/ , W ADP PPE Federal, State, SS/Med EE/ER Tax-ACH 8/18/ , W006 Scheidt & Bachmann July 2017-June 2018 Fare Box Software Support 8/18/ , W008 Total Transit Enterprises, LLC June 2017 Zoom (Avondale) Bus Runs 7/28/ , Conduent Transport Solutions, Inc July 2017-June 2018 Hardware Support Services 8/3/ , W001 ASRS ASRS Contributions Employee PPE /21/ , W001 ASRS ASRS Contributions Employer PPE /21/ , W001 ASRS PPE ASRS Contributions Employee 8/4/ , W001 ASRS PPE ASRS Contributions Employer 8/4/ , W001 ASRS PPE ASRS Contributions Employee 8/18/ , W001 ASRS PPE ASRS Contributions Employer 8/18/ , W008 Total Transit Enterprises, LLC June 2017 Glendale Express Bus Run and Preventative Maintena 7/28/ , W008 Total Transit Enterprises, LLC June 2017 Vee Quiva Bus Run 7/28/ , Extreme Integration, LLC Video Display Project - 70 Inch Smart TV, Projector for Jim Star 8/10/ , Page 1 of 2

21 Valley Metro Regional Public Transportation Authority Monthly AP Payments over $25,000 July 21, 2017 to August 20, 2017 Document Number Name Transaction Description Effective Date Transaction Amount Creative Bus Sales dba Arizona Bus Sales Ford Transit Van Silver 7/27/ , Creative Bus Sales dba Arizona Bus Sales Ford Transit Van Silver 7/27/ , W005 Second Generation, Inc. dba Ajo Transportation June 2017 Rural Connector Route 7/21/ , W007 Second Generation, Inc. dba Ajo Transportation July 2017 Rural Connector Route 8/18/ , W003 CopperPoint Mutual Insurance Company Aug rent at Mobility/Call Center 7/28/ , W001 Alesig Consulting LLC 7/1/17-6/30/18 CAS Maintenance, Hosting & Support 7/28/ , vride, Inc. May 2017 Vanpool Services 8/3/ , Creative Bus Sales dba Arizona Bus Sales Ford Transit Van Silver 7/27/ , Creative Bus Sales dba Arizona Bus Sales Ford Transit Van Silver 7/27/ , Creative Bus Sales dba Arizona Bus Sales Ford Transit Van Silver 7/27/ , Steer Davies & Gleave Inc. April 2017 Website Redesign & Development 7/27/ , W003 City of Mesa July 2017 Utilities 7/31/ , CDW Government LLC Workiva Software for CAFR and Budget 7/27/ , C.A.R.E Evaluators, Inc. June 2017 ParaTransit Evaluation Costs 8/3/ , C.A.R.E Evaluators, Inc. May 2017 ParaTransit Evaluation Costs 7/27/ , W008 Total Transit Enterprises, LLC June 2017 Mobility Center Services 7/28/ , W008 Total Transit Enterprises, LLC May 2017 VM Mobility Center Transportation Services 7/28/ , W004 FirstGroup America, Inc Mid-Life Overhaul 7/28/ , City of Peoria PTF Expenduture Reimbursement #5 - March 2017 ADA/ADC Sv 8/10/ , W007 Total Transit Enterprises, LLC 1594 Engine Replacement-Rebuild 8/4/ , W004 FirstGroup America, Inc Engine Mid-Life Overhaul 7/28/ , City of Peoria PTF Expenditure Reimbursement #3 Jan ADA/ADC Svc Re 8/10/ , Moses, Inc. June 2017 Marketing and Advertising Fees 7/27/ , W010 SRP July 2017 Utilities 7/31/ , W005 FirstGroup America, Inc Mid-Life Overhaul 8/4/ , City of Peoria PTF Expenditure Reimbursement #4 Feb ADA/ADC Svc R 8/10/ , US Postal Service-Window Service Postage Bulk Permit TC Kits,cRideshare Month Postcard M7/27/ , ,206, Page 2 of 2

22 Document Number Name Transaction Description Valley Metro Rail, Inc. Monthly AP Payments over $25,000 July 21, 2017 to August 20, 2017 Effective Date Transaction W005 Stacy and Witbeck-Sundt JV GRE June 2017 Stacy and Witbeck Gilbert Rd Extension 8/4/2017 1,987, W Alternate Concepts Inc. June 2017 Transportation Services 8/4/2017 1,026, W004 HDR/SR Beard & Associates June 2017 HDR Planning and Community Relations 8/4/ , Stantec Consulting Services, Inc. June 2017 Tempe Streetcar Design Services 7/27/ , W010 Stacy and Witbeck 50th St/Tempe SC June 2017 Tempe Streetcar Project 7/28/ , W005 HDR/SR Beard & Associates May 2017 HDR Planning and Community Relations 7/28/ , W010 Stacy and Witbeck 50th St/Tempe SC June th ST Station 7/28/ , W Allied Universal Security Services June 2017 Fare Inspection and Security Services 7/28/ , Voestalpine Nortrak, Inc. HY-300 Switch Machine 7/27/ , W Allied Universal Security Services July 2017 Fare Inspection and Security Services 8/18/ , Hill International, Inc. June 2017 Task 4 Program Management 8/2/ , Hill International, Inc. June 2017 Tempe Streetcar Project Management Construction Management Services 7/27/ , W APS July 2017 Utilities 7/31/ , W008 PB-Wong Joint Venture June 2017 Task 19 GRE Project Management Construction Management 7/28/ , W003 DMS - Facility Services, Inc. June 2017 Facilities and LRV Cleaning Services 7/28/ , W019 SRP July 2017 Utilities 7/31/ , W013 Valley Transit Constructors/Kiewit-Mass Joint Venture May 2017 CME Light Rail Construction 7/28/ , W012 USBC Real Estate LLC Aug Bldg Lease 7/28/ , W002 USBC Real Estate LLC September 2017 Rent 101 Bldg and CAM Charges 8/18/ , Hill International, Inc. June 2017 S Central Program Management 7/27/ , Microeletrica - USA LLC High Speed Ciecuit Breaker Parts 8/2/ , W002 RouteMatch Software, Inc. April 2017 RouteMatch Software 7/21/ , W001 ARCADIS June 2017 Task 13 Consulting Support Services 8/4/ , W005 HDR/SR Beard & Associates May 2017 Planning Support Services 7/28/ , W002 RouteMatch Software, Inc. March 2017 RouteMatch Software 7/21/ , W002 RouteMatch Software, Inc. May 2017 RouteMatch Software 7/21/ , W002 RouteMatch Software, Inc. Feb RouteMatch Software 7/21/ , W006 Jacobs Engineering May 2017 GRE Design Services 7/28/ , W Allied Universal Security Services July 2017 Fare Inspectino and Security Services 8/18/ , W002 RouteMatch Software, Inc. Nov Jan RouteMatch Software 7/21/ , Ace Asphalt of Arizona, Inc. Sealing and Restriping of OMC Parking Lot 7/27/ , W001 Arthur J Gallagher Risk Mgt. Services Broker Fee FY-18 7/28/ , Hanning & Kahl LP Transponder with Plug 8/17/ , W004 HDR/SR Beard & Associates June 2017 Planning and Support Services 8/4/ , W001 DMS - Facility Services, Inc. July 2017 Base Contract, MesaTransit Center, Facility Maint-Greenfield 8/18/ , W008 PB-Wong Joint Venture June 2017 Task 1C Project Management Construction Management 7/28/ , City of Phoenix July 2017 Fare Handling Fee 8/17/ , W006 URS Corp June 2017 Capitol I-10 Planning and Conceptual Engineering 8/4/ , Brewer Commercial Services LLC Install Wash Fountain 8/2/ , Amount Page 1 of 2

23 Document Number Name Transaction Description Valley Metro Rail, Inc. Monthly AP Payments over $25,000 July 21, 2017 to August 20, 2017 Effective Date Transaction City of Phoenix June Fare Handling Fee 8/10/ , Hill International, Inc. June 2017 Task 1 50th ST Station PMCM Services 7/27/ , United Right-of-Way June 2017 Facilities Landskeeping Services 7/27/ , Hans van Meeuwen, LLC GRE Artwork 6 Fabrication 8/17/ , W007 Kinkisharyo International, LLC CPU Core MDL 7/28/ , W001 ARCADIS June 2017 Task 16 Consulting Support Services 8/4/ , Parsons Transportation Group Inc. June 2017 Consulting Services for SCADA Upgrade 7/27/ , Chapman Ford N-193 Ford F-250 VIN 1FT7X2A69HEB /27/ , KLD Labs, Inc. Wheel Truing Machine 7/27/ , Wells Fargo July 2017 Wells Fargo Credit Card Purchases 8/15/ , ,170, Amount Page 2 of 2

24 Valley Metro Monthly RTAG Solicitation Update ACTIVE SOLICITATIONS Solicitation Type Solicitation Title Release Date Proposal Due Date Targeted Board Award Date RFP Northwest Extension 5/17/2017 6/27/2017 9/21/2017 RFQ Northwest Extension Design 4/25/2017 7/6/2017 Cancelled RFQ System Design Services 5/12/2017 6/27/2017 9/21/2017 RFP Construction Service/JOC 5/12/2017 8/2/2017 9/21/2017 RFP Agency Owned Vehicle Fleet Maintenance 6/19/2017 7/24/2017 9/21/2017 Sole Source Award Knorr Brake Parts-Motor and Center Truck Overhaul 8/24/2017 9/14/2017 N/A Sole Source Award Kinkisharyo Parts-Motor and Center Truck Overhaul 8/24/2017 9/14/2017 9/21/2017 RFQ Northwest Extension II - Public Art 6/23/2017 8/4/ /19/2017 RFP Federal Legislative Consulting Services 8/21/2017 9/21/ /16/2017 RFP State Legislative Consulting Services 8/21/2017 9/21/ /16/2017 IFB Motor and Center Truck Overhaul Parts 9/7/2017 9/28/ /16/2017 IFB Mobile Sand Filling Machine 9/28/ /12/ /21/2017 IFB Uniforms 9/7/2017 9/28/ /16/2017 UPCOMING SOLICITATIONS Solicitation Type Solicitation Title Release Date Proposal Due Date Targeted Board Award Date RFP Transit Book Storage & Distribution TBD TBD 12/21/2017 RFP OMC Expansion - 2 step Design/Build September TBD 5/17/2018 RFP CARE Evaluation Dec-17 2/1/2018 5/17/2018 RFP Ride Choice Dec-17 2/1/2018 5/17/2018

25 DATE AGENDA ITEM 9 July 27, 2017 SUBJECT Future Agenda Items Request and Report on Current Events PURPOSE Chairs Basha and Brady will request future agenda items from members, and members may provide a report on current events. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer ssmith@valleymetro.org ATTACHMENT Pending Items Request VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

26 Pending Items Request Item Requested Date Requested Planned Follow-up Date 2

27 August 30, 2017 Transit Management Committee Wednesday, September 6, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 11:00 a.m. Action Recommended 1. Public Comment on Agenda Action Items (blue card) 1. For information The public will be provided with an opportunity at this time to address the TMC on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. 2. Minutes 2. For action Minutes from the August 2, 2017 TMC meeting are presented for approval. 3. Authorization to Issue a Request for Proposals (RFP) for Paratransit Eligibility Certification and Fixed-Route Travel Training Services 3. For action Staff recommends that the TMC forward to the Board of Directors authorization for the CEO to issue a federally compliant RFP for a total term of six years (three-year base contract, plus one threeyear renewal option) to provide paratransit eligibility certification and fixed-route travel training services. 4. Proposed April 2018 Transit Service Changes 4. For information Scott Smith, CEO, will introduce Carol Ketcherside, Deputy Director, Planning and Accessible Services. This item is for information only. Following the public review process and final review by the Service Planning Working Group, proposed service changes operated and/or funded by Valley Metro will be brought before the Board for action. This will include any actions necessary to adjust affected transit service operating contracts and Intergovernmental Agreements with member agencies. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

28 5. Future Agenda Items Request and Report on Current Events 5. For information and discussion Chair Basha will request future agenda items from members, and members may provide a report on current events. 6. Next Meeting 6. For information The next meeting of the Board is scheduled for Wednesday, October 4, 2017 at 11:00 a.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at To attend this meeting via teleconference, contact the receptionist at for the dial-in-information. The supporting information for this agenda can be found on our web site at 2

29 DATE AGENDA ITEM 1 August 30, 2017 SUBJECT Public Comment on Agenda Action Items PURPOSE The public will be provided with an opportunity at this time to address the TMC on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer ssmith@valleymetro.org ATTACHMENT None VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

30 DATE AGENDA ITEM 2 August 30, 2017 Summary Minutes Valley Metro RPTA Transit Management Committee Wednesday, August 2, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor Phoenix, AZ 11:00 a.m. Members Present Paul Basha, City of Scottsdale, Chair Kevin Link for Kevin Phelps, City of Glendale, Vice Chair Gina Montes, City of Avondale phone Roger Klingler, City of Buckeye Ryan Peters for Marsha Reed, City of Chandler James Shano, City of El Mirage Kristin Myers for Mark Skocypec, Town of Gilbert phone Reed Kempton, Maricopa County Chris Brady, City of Mesa Jeff Tyne, City of Peoria Ed Zuercher, City of Phoenix Nicole Lance, City of Surprise - phone Steven Methvin, City of Tempe Aubree Perry, ADOT Members Not Present City of Tolleson Chair Basha called the meeting to order at 11:32 a.m. 1. Public Comment on Agenda Action Items MR. CROWLEY: The three agenda items are the two-year contract investment, and my favorite part of that is instead of us spending money on what we're doing, we go and put it out there and say, well, we'll invest in the market and make it grow. And it does happen. Then at other times it doesn't. But then we have gone up, what, 4,000 points since he got elected. And as to the financial audit service contract authority, part of what the legislature did this last time was to eliminate CTOC. Part of the reasons you guys keep on having to do audits was that it was part of CTOC's responsibility to review the auditing that each of your agencies was doing. So, I keep on seeing the audits. I keep on seeing the investments, but I don't see us getting the job done. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

31 As to the bus books, is this going to be the same amount as we annually have been getting? Are we going to put them in the hands of the ridership? For a long time you guys have been trying to do a dance, well, we're doing it all electric now and through technology and NextRide. And see what that got us over the past six months. But with the bus book, I don't need them in a warehouse. I need them on the buses when we do the change. We need to get them out there into the public's hands. It's not usually done. So when is next time in October that we do go and change, let's make an effort to please get them out into each of your communities on the buses and in the hands of the ridership. And in the past there has been a consorted effort to get them on the buses of the RAPID and the EXPRESS, but I need the fixed routes, all of them, and people being able to put that into their hot little hands. Thank you and give you back thirty seconds 2. Minutes Chair Basha said the minutes from the June 7, 2017 TMC meeting were presented for approval. IT WAS MOVED BY KEVIN LINK, SECONDED BY ED ZUERCHER AND UNANIMOUSLY CARRIED TO APPROVE THE MINUTES FROM THE JUNE 7, 2017 TMC MEETING. 3. Consent Agenda Chair Basha said on the consent agenda item we have three items: 3A, 3B, 3C. Any committee member wish to comment on any of these three items? Seeing none, is there a motion for approval? IT WAS MOVED BY CHRIS BRADY, SECONDED BY ED ZUERCHER AND UNANIMOUSLY CARRIED TO FORWARD THE ITEMS ON THE CONSENT AGENDA TO THE BOARD FOR APPROVAL. 4. Remix Service Planning Tool Contract Award Chair Basha said on the regular agenda item we have one item and that is the Remix Service Planning Tool Contract Award. Mr. Smith Mr. Smith said thank you, Mr. Basha. One of the biggest questions or most frequent questions we get asked by staff and certainly the public is how we plan for where routes go, frequency, and when we're going to add, when we're going to extend, and where we basically give service. There is a very well-defined process that our staff working with your staffs go through. In order to better accomplish that, we have tools that we use. In 2

32 today's world of data and computers and everything, these are essential tools for us. What we have before you today is a contract for a service called the Remix Service which is used in our planning process. Thought it would be very, very beneficial for you rather than just ask you to approve this contract but to give you a little demonstration, a very short one. Carol and Joseph are going to walk through quickly and show you how we use this tool, and we use it both with our staff and in conjunction with your staff to conduct these service planning exercises. So, Carol, go ahead. Ms. Ketcherside said Mr. Chairman, members of the committee, the item before you is to request authorization for the CEO to execute a three-year contract with Remix Software. This will be a contract that will have a thirty-day cancellation notice on it, so it's a three-year contract, but if we decide we don't like it, we will be able to cancel it. The amount is not to exceed $137,400. And, as Mr. Smith said, it's an online web-based public transportation planning platform that allows for on-the-fly planning efforts. As routes are designed or modified in the software, it provides immediate updated route maps, draft cost estimates, draft fleet needs, and travel time impacts for our customers. It also will immediately tell us how many jobs we are reaching out to with a new route and how many residences we are reaching out to and different demographic things like that. So we have been piloting this software since September of Most of your staff have seen this and some of you have probably even seen this demonstrated. But just to give you an opportunity to see how powerful it is, Joe Gregory is our most experienced planner in this area, so he is going to run the demonstration for you. (Demonstration of the software was shown.) Chair Basha said I do have a couple of more questions myself, if I may ask. Who's responsible for updating future job and population data? Is that Remix, or is that Valley Metro? Mr. Smith said that's Remix. Yeah, it comes from the census data. But we also tie into the MAG database. They are constantly updating, and it's possibly the most up-to-date and most I don t want to use the word -- accurate, but the MAG database is amazing. And we can tie in -- as Joe said, we can tie in into that database and populate some of those with the MAG database, too. Ms. Ketcherside said that was a request we made of Remix was to configure the software so that we could bring in the MAG data and they did that for us. Chair Basha said excellent. And I assume the software is on people's desk computers. How many stations do we have? 3

33 Ms. Ketcherside said it's a web-based software, and we have as many licenses for -- it's licensed to Valley Metro. So we have as many licenses for Valley Metro employees as we need. There's not a limit on that number. Chair Basha said fantastic. Thank you. Carol, you mentioned that it's a three-year contract and Valley Metro has the opportunity to cancel with 30 days notice. Does Remix have that same opportunity? Ms. Ketcherside said I don't specifically know the answer to that question. I apologize, Mr. Chairman. But this is a new product that they've put out there. They are developing it, new aspects of it every day and rolling those out to us. I don't -- this is the only product that they have. They would have to go completely out of business, and I don't foresee that happening. Mr. Smith said we ll look into that and see what the specific contract says, but we're always at risk with the company. The great thing about the new software is that it s new software, it's wonderful. As we found out recently with our answering services, you can never guarantee the company is going to be around. Chair Basha said yes, understood. And I assumed that you were responsible. Mr. Smith said the good thing about this is that unlike our call center this is not essential to our operations. It's certainly is an added benefit, but if this went away, you know, we could recover. It wouldn't impact our operations. Chair Basha said understood. It's a fascinating tool. Well done. Well done. Any further questions or comments from any committee members? Seeing none, is there a motion to approve the Remix software contract? IT WAS MOVED BY JEFF TYNE SECONDED BY CHRIS BRADY AND UNANIMOUSLY CARRIED TO FORWARD TO THE BOARD OF DIRECTORS AUTHORIZATION FOR THE CEO TO EXECUTE A THREE-YEAR CONTRACT WITH REMIX SOFTWARE INC. FOR TRANSIT PLANNING SKETCH SOFTWARE FOR AN AMOUNT NOT TO EXCEED $137, Future Agenda Items Request and Report on Current Events None. With no further discussion the meeting adjourned at 11:51 a.m. 4

34 DATE AGENDA ITEM 3 August 30, 2017 SUBJECT Authorization to Issue a Request for Proposals (RFP) for Paratransit Eligibility Certification and Fixed-Route Travel Training Services PURPOSE To request authorization for the Chief Executive Officer (CEO) to issue a federally compliant RFP for a total term of six years (three-year base contract, plus one threeyear renewal option) for a firm to provide paratransit eligibility certification and fixedroute travel training services. BACKGROUND/DISCUSSION/CONSIDERATION In April 2010 Valley Metro authorized a contract with CARE Evaluators, LLC to provide in-person ADA paratransit eligibility certification and related services for the region. Under the terms of the contract which commenced on October 1, 2010, CARE was responsible for the following: Assisted Valley Metro staff with the final design and configuration of the Mobility Center which opened in February 2011 Conducted in-person physical and cognitive ADA paratransit eligibility assessments Developed eligibility recommendations for Valley Metro staff, who make all final eligibility decisions Maintained all eligibility-related records Provided fixed-route travel training for people with disabilities Assisted with the delivery of other related services In September 2015, the contract was extended for an additional two years, and in June 2017, the contract was again extended until June 30, At this time, there are no available options to extend the contract. This RFP will solicit proposals to provide paratransit eligibility certification and fixedroute travel training services using the best value selection method. Firms will be evaluated based on technical merit and the reasonability of the total six-year price. Staff plans to release the RFP in late September 2017 with a contract award recommendation anticipated for board approval in February of COST AND BUDGET Contract obligations will be incorporated into the FY19 Valley Metro Operating and Capital Budget and the Five-Year Operating Forecast and Capital Program. At this time the six-year cost and budget is an order of magnitude estimate of $6.1 million. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

35 STRATEGIC PLAN ALIGNMENT This item relates to the following goals and strategies in the Five-Year Strategic Plan, FY : Goal 1: Increase customer focus o Tactic A: Improve customer satisfaction. o Tactic C: Enhance customer service to member cities. o Tactic E: Enhance service and facilities for seniors and people with disabilities. Goal 2: Advance performance-based operations o Tactic A: Operate an effective, reliable, high performing transit system. COMMITTEE PROCESS RTAG: August 15, 2017 for information TMC: September 6, 2017 for action Board: September 21, 2017 for action RECOMMENDATION Staff recommends that the TMC forward to the Board of Directors authorization for the CEO to issue a federally compliant RFP for a total term of six years (three-year base contract, plus one three-year renewal option) to provide paratransit eligibility certification and fixed-route travel training services. CONTACT Carol Ketcherside Deputy Director Service Planning and Accessible Transit cketcherside@valleymetro.org ATTACHMENT None 2

36 DATE AGENDA ITEM 4 August 30, 2017 SUBJECT Proposed April 2018 Transit Service Changes PURPOSE To provide an update on the proposed April 2018 transit service changes and community outreach plan. BACKGROUND/DISCUSSION/CONSIDERATION Transit service changes are scheduled twice each year in April and October. In preparation for these service change dates, Valley Metro staff works closely with the Service Planning Working Group (SPWG), comprising representatives from Valley Metro member agencies, to determine needed changes and to coordinate across jurisdictions; the SPWG meets monthly. The changes work in coordination with the fiveyear Short Range Transit Program (SRTP) as well as the Board-adopted Transit Standards and Performance Measures (TSPM) performance quartiles. Changes have been proposed and continue to be discussed with the SPWG. Valley Metro staff is analyzing the proposed route changes in terms of the Board-adopted TSPM, Title VI impacts, defining possible fleet needs and all costs involved. The following is a preliminary list of all changes currently being analyzed for possible modification. More information about each potential route change will be provided on the Valley Metro website throughout the public outreach process. Overall the proposed changes include route extensions, route modifications, service optimization and schedule adjustments. Proposed Route and Schedule Changes: Route 1 Washington St.: In Phoenix, reroute to stay on Washington St. between 40 th St. and 44 th, eliminating deviation to Phoenix Sky Train 44 th St. Station. Route 3 Van Buren St.: In Phoenix, increase mid-day frequency. Route th Ave.: In Phoenix, increase mid-day frequency. Route 32 32nd St., or Route 44 44th St./Tatum: In Phoenix, extend one of the routes from 44th St. and Washington St. to 48th St. and Baseline Rd, potentially extend into Tempe on Baseline Rd. to Arizona Mills Mall. Route 51 51st Ave.: In Phoenix, extend service on 51st Ave. from Lower Buckeye Road. to Baseline Road. Possibly combine service with Route st Ave./Baseline, and eliminate the section of Route 251 that currently operates on Baseline Road. Route th Ave.: In Glendale, eliminated route deviation on Union Hills Dr./Utopia Rd.; keep route on 59 th Ave. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

37 Route 70 24th St./Glendale Ave.: In Glendale, eliminate deviation loop on Maryland Avenue that currently runs during peak times. Route 81 Hayden Rd / McClintock Dr.: In Scottsdale, possible modification to serve Mustang Transit Center. Route 106 Peoria Ave.: Extend 10:45AM Westbound trip to at least 67 th Ave. in Glendale, possibly continue into Peoria. Route 112 Arizona Ave/Country Club Dr: Modify north end of line of short trip. Route 184 Power: In Mesa and Gilbert, eliminate peak trips from Superstition Springs Transit Center to ASU Polytechnic Campus. Route 184 would still maintain 30 minute service all day. Route 514 Scottsdale Express: In Fountain Hills, modify route to serve new accessible bus stop and PnR; in Scottsdale, eliminate deviation from Shea Blvd onto Via Linda, possible modification to serve Mustang Transit Center. Optimize service for Express Routes 571 Surprise Express, 573 Northwest Valley Express, 575 Northwest Valley Express, and GL Grand Avenue Limited in order to more effectively serve commuters in the Northwest Valley. In Phoenix, alter Route 30 - University and Route 77 Baseline Rd.: Depending on decision from South Mountain Community College based on consultation and public feedback, alter routes to no longer enter the SMCC campus or serve with only limited trips. Initiate limited service in south Phoenix to serve 24 th St. and Francisco Dr. Route and routing to be determined. Central South Mountain East RAPID: Reroute Central South Mountain East Rapid to service 24th Street /Baseline Park & Ride and Downtown Phoenix via 24th Street instead of Central Avenue. Routing in Downtown Phoenix will follow current SR51 routing until I-10 Ramp then use 24th Street to access 24th Street/Baseline P&R. Scottsdale Downtown Trolley: Reroute to serve 5 th Ave. shopping area and no longer travel across Marshall Way bridge. Scottsdale Camelback Trolley: Adjust frequency to provide better connectivity to Route 50 Camelback Rd. Public Outreach Valley Metro is conducting community outreach beginning in October to notify the public and solicit input on the proposed service changes. Comments will be accepted through November 17, Customers can provide feedback through the following channels: On-site region-wide information sessions (based on service change impacts) Webinar (November 7, 2017) Social media Via at input@valleymetro.org Public hearing (November 14, 2017) 2

38 Valley Metro communicates these input opportunities through newspaper advertising (30 days in advance English and Spanish publications), news release(s), website, , social media, city publications and targeted outreach at key locations. COST AND BUDGET The estimated costs of the proposed service changes and adjustments are still under evaluation. Once the list of service changes is finalized, staff will define the impact on bus service operating contracts and member agency Intergovernmental Agreements. STRATEGIC PLAN ALIGNMENT This item addresses three goals in the Board-adopted FY16-20 Strategic Plan: Goal 1: Increase customer focus o Tactic A: Improve customer satisfaction Goal 2: Advance performance based operations o Tactic A: Operate an effective, reliable, high-performing transit system Goal 3: Grow transit ridership o Tactic A: Expand and improve transit services to reach new markets o Tactic B: Improve connectivity of transit services for greater effectiveness COMMITTEE PROCESS RTAG: August 15, 2017 for information TMC: September 6, 2017 for information Board of Directors: September 21, 2017 for information RECOMMENDATION This item is for information only. Following the public review process and final review by the Service Planning Working Group, proposed service changes operated and/or funded by Valley Metro will be brought before the Board for action. This will include any actions necessary to adjust affected transit service operating contracts and Intergovernmental Agreements with member agencies. CONTACT Wulf Grote, P.E. Director, Planning and Development wgrote@valleymetro.org ATTACHMENT Appendix A Proposed Regional Services Regardless of Funding Source 3

39 Appendix A Proposed Regional Services Regardless of Funding Source 4

40 8/31/2017 Proposed April 2018 Transit Service Changes September 2017 Proposed April 2018 Service Changes Route 1 Washington St.: In Phoenix, reroute to stay on Washington St. between 40 th St. and 44 th, eliminating deviation to Phoenix Sky Train 44 th St. Station. Route 3 Van Buren St.: In Phoenix, increase mid-day frequency. Route th Ave.: In Phoenix, increase mid-day frequency. Route 32 32nd St., or Route 44 44th St./Tatum: In Phoenix, extend one of the routes from 44th St. and Washington St. to 48th St. and Baseline Rd, potentially extend into Tempe on Baseline Rd. to Arizona Mills Mall. Route 51 51st Ave.: In Phoenix, extend service on 51st Ave. from Lower Buckeye Road. to Baseline Road. Possibly combine service with Route st Ave./Baseline, and eliminate the section of Route 251 that currently operates on Baseline Road. Route th Ave.: In Glendale, eliminated route deviation on Union Hills Dr./Utopia Rd.; keep route on 59 th Ave. Route 70 24th St./Glendale Avenue: In Glendale, eliminate deviation loop on Maryland Avenue that currently runs during peak times. Route 184 Power: In Mesa, eliminate peak trips from Superstition Springs Transit Center to ASU Polytechnic Campus. Route 184 would still maintain 30 minute service all day. 2 1

41 8/31/2017 Proposed April 2018 Service Changes Optimize service for Express Routes 571 Surprise Express, 573 Northwest Valley Express, 575 Northwest Valley Express, and GL Grand Avenue Limited in order to more effectively serve commuters in the Northwest Valley. In Phoenix, alter Route 30 - University and Route 77 Baseline Rd.: Depending on decision from South Mountain Community College based on consultation and public feedback, alter routes to no longer enter the SMCC campus or serve with only limited trips. Initiate limited service in south Phoenix to serve 24 th St. and Francisco Dr. Route and routing to be determined. Central South Mountain East RAPID: Reroute Central South Mountain East Rapid to service 24th Street /Baseline Park & Ride and Downtown Phoenix via 24th Street instead of Central Avenue. Routing in Downtown Phoenix will follow current SR51 routing until I-10 Ramp then use 24th Street to access 24th Street/Baseline P&R. Scottsdale Downtown Trolley: Reroute to serve 5 th Ave. shopping area and no longer travel across Marshall Way bridge. Scottsdale Camelback Trolley: Adjust frequency to provide better connectivity to Route 50 Camelback Rd. 3 Public Outreach Plan Valley Metro is conducting community outreach beginning in October to notify the public and solicit input on the proposed service changes. Comments will be accepted through November 17, Customers can provide feedback through the following channels: On-site region-wide information sessions (based on service change impacts) Webinar (November 7, 2017) Social media Via at input@valleymetro.org Public hearing (November 14, 2017) Valley Metro communicates these input opportunities through newspaper advertising (30 days in advance English and Spanish publications), news release(s), website, , social media, city publications and targeted outreach at key locations. 4 2

42 DATE AGENDA ITEM 5 August 30, 2017 SUBJECT Future Agenda Items Request and Report on Current Events PURPOSE Chair Basha will request future agenda items from members, and members may provide a report on current events. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer ssmith@valleymetro.org ATTACHMENT Pending Items Request VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

43 Pending Items Request Item Requested Date Requested Planned Follow-up Date 2

44 August 30, 2017 Rail Management Committee Wednesday, September 6, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 11:00 a.m. Action Recommended 1. Public Comment on Agenda Action Items (blue card) 1. For information The public will be provided with an opportunity at this time to address the Board on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. 2. Minutes 2. For action Minutes from the August 2, 2017 RMC meeting are presented for approval. CONSENT AGENDA 3A. South Central Light Rail Extension Project Design and Construction Agreement with City of Phoenix 3A. For action Staff recommends that the RMC forward to the Board of Directors authorization for the CEO to execute a Design and Construction agreement with the City of Phoenix for the South Central Light Rail Extension. 3B. Systems Design Services Contract Award 3B. For action Staff recommends that the RMC forward to the Board of Directors authorization for the CEO to execute a seven-year contract for Systems Design Services with PGH Wong Engineering Inc. for an amount not to exceed $30,000,000, plus an additional $3,000,000 (10%) contingency. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

45 3C. Motor and Center Truck Overhaul Program 3C. For action Staff recommends that the RMC forward to the Board of Directors authorization for the CEO to execute a contract with Kinkisharyo, Inc. in an amount not to exceed $351,395 to provide parts necessary for a Motor and Center Truck overhaul program for the Light Rail Vehicles. REGULAR AGENDA 4. Northwest Phase II Light Rail Extension Project Overview 4. For information Scott Smith, CEO, will introduce Abhishek Dayal, Capital Development Manager, who will provide an informational overview of the Northwest Phase II Light Rail Extension. 5. Northwest Phase II Light Rail Extension Construction Management at Risk Contract Award 5. For action Scott Smith, CEO, will introduce Wulf Grote, Director, Capital and Service Development, who will request that the RMC forward to the Board of Directors authorization for the CEO to execute a contract for the Northwest Phase II Light Rail Extension CM@Risk contractor for pre-construction services, with Kiewit-McCarthy for an amount not to exceed $1,600,000 plus an additional $160,000 (10%) contingency. 6. Office Space Lease 14 th Floor 6. For action Scott Smith, CEO, will introduce Rob Antoniak, Chief Operating Office, who will request that the RMC forward to the Board of Directors authorization for the Chief Executive Officer (CEO) to execute an 8.5-year lease agreement for the 14 th floor in the 101 North First Avenue Building with USBC Real Estate, LLC at an average rate of $403,668 per year, excluding taxes and authorization for the CEO to issue procurements and enter into agreements for staff relocation, furnishings and equipment not to exceed $500,000 in total. 7. Future Agenda Items Request and Report on Current Events 7. For information Chair Brady will request future RMC agenda items from members and members may provide a report on current events. 2

46 8. Next Meeting 8. For Information The next meeting of the RMC is scheduled for Wednesday, October 4, 2017 at 11:00 a.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at or TTY at To attend this meeting via teleconference, contact the receptionist at for the dial-in-information. The supporting information for this agenda can be found on our web site at 3

47 DATE AGENDA ITEM 1 August 30, 2017 SUBJECT Public Comment on Agenda Action Items PURPOSE The public will be provided with an opportunity at this time to address the RMC on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. BACKGROUND/DISCUSSION/CONSIDERATION None COST AND BUDGET None COMMITTEE PROCESS None RECOMMENDATION This item is presented for information only. CONTACT Scott Smith Chief Executive Officer ssmith@valleymetro.org ATTACHMENT None VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

48 DATE AGENDA ITEM 2 August 30, 2017 Minutes from the Rail Management Committee Wednesday, August 2, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, Suite 1000 Phoenix, AZ 11:00 a.m. Members Present Chris Brady, City of Mesa, Chair Ed Zuercher, City of Phoenix, Vice Chair Kevin Link for Kevin Phelps, City of Glendale Ryan Peters for Marsha Reed, City of Chandler Steven Methvin, City of Tempe Chair Brady called the meeting to order at 11:51 a.m. 1. Public Comment on Agenda Action Items Mr. Crowley said thank you. I wish I would've had a moment to comment on your last agenda item at the past meeting. I'm hoping that the fifty employees or more federal mandate that they come up with plans on transportation to show that they're participating within that. I hope that those -- that data is in the system. As to the three action items you've got on the arts services, I appreciate that we are doing as much as we are for the arts as in the 10 percent given over to it, and some of the art along the line is excellent. I've enjoyed many times passing out the books you produce each year showing what it is that's out there. As in the risk management on that Tempe Streetcar, if you guys could get that built a little faster than we wouldn't have to put out as much, but it is part of what the equation is. The paint scheme that's for how many of the cars. And I've always thought that your idea on painting them was wrap them in art and sell it to the sports teams and anyone else. I did enjoy My Sister's Closet and some of their advertisements that did cause a little bit of pain in your hearts, but isn't the actual scheme for each one of those is to generate some money from it being going through the town not just painted to show it's a light rail vehicle. And with that I'll give you back a minute and a half. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

49 2. Minutes Chair Brady said minutes from the June 7, 2017 RMC meeting are presented for approval. IT WAS MOVED BY ED ZUERCHER, SECONDED BY STEVEN METHVIN AND UNANIMOUSLY CARRIED TO APPROVE THE JUNE 7, 2017 RMC MINUTES. 3. Consent Agenda Chair Brady said the next items we have are listed on the consent agenda for your approval just to bring to your attention Item 3A is just for information. Mr. Smith said after we did this, we recognized and were made aware that you don't have a list of artists to choose from. Those will be made available to the Board before their vote. But since you don't have that, you really can't vote on anything. So we just wanted to still leave this on the agenda but not as an action item, and you will not be recommending an authorization, so we can remove this from the consent agenda and make it an information item. Letting you know that what we have is several different committees and groups that have been reviewing the artwork. They will make selections. And those individual selections will be presented with a similar motion. This motion will go before the Board prior to their meeting. And the Board members will have the list of those authorized or those selected artists. So Item 3A is removed as an action item on the consent agenda. Just to give you a little bit more background, normally we would not push this. But what we did in an effort to truly open the art process up to a broader spectrum of the community, we extended the outreach period by, I think, two months. It was very successful. We had over 150 artists look at it. I think almost 130 actually submitted proposals. And what we did was traded time for inclusion, but by trading time, we put a real crimp on our design team, because we're already in the design phase. Were we to handle normally, which would be to present this to you in September, we would have lost thirty days in the design. So that's one reason why we did it a little differently than we normally do. We would much prefer you and the Board have the list of the artists, but that would have cost us precious time. And we think and we believe in working with the City of Phoenix we both believe that the trade-off of further inclusion and that was worth deviating a little bit from our normal procedure. So that's why you have it here on a short time frame. Chair Brady said Mr. Smith, it doesn't change the amount. We're just talking about 2

50 individual contracts. Mr. Smith said nothing changes. It just changes who actually is going to be doing the work. Chair Brady said awesome. Any other questions on that item? Otherwise, the only other item for action on consent, I believe, is Item 3B. So at this time I would request a motion for approval of the consent agenda. IT WAS MOVED BY STEVEN METHVIN, SECONDED BY ED ZUERCHER AND UNANIMOUSLY CARRIED TO APPROVE CONSENT AGENDA ITEM 3B. Chair Brady said Mr. Smith I ll ask you to talk about your artistic skills and paint schemes for the next two items. 4. Tempe Streetcar Paint Scheme 5. Light Rail Vehicle Paint Scheme Mr. Smith said thank you, Mr. Chair. I would like to take Item 4 and 5 together. I'll introduce Hillary Foose, because while they are separate, they are part of the same process, which is to review a paint scheme, first of all, for the Tempe Streetcar, which is a new car, but also we have a twofold item coming up here and, that is, we have, you and the Board, have recently approved the purchase of up to seventy-eight new cars, eleven on order. Those will have to be painted a certain scheme. In conjunction with that, we have as part of our normal life cycle and state of good repair program, our existing fifty-car fleet will be up for repainting within the next two to four years. And so the timing sort of looks as the new car's coming in, the other one, so we revisited the entire concept of what the paint scheme on the light rail vehicles will be in the future. So I'd like to turn it over to Hillary and she can go over what we've come up with. Ms. Foose said thank you, Scott. Good morning, Mr. Chair, members of the committee. Thank you for your time. I'm going to preface this a little bit before I get into some of the nice visuals. This has been a lot of work by your city and your city staff. We've had many a discussions about paint schemes. Certainly, over the years as our paint scheme continues to align, our fleet looks a lot more closely aligned than it did even a decade or two ago and that takes a lot of collaboration. And this discussion has certainly had a lot of collaboration as well. With your actions earlier this year, we are bringing onboard new fleet. As Scott mentioned, we're bringing on six streetcar vehicles and the introduction of a new mode into our regional system. And so we had a big decision to make as it relates to that 3

51 vehicle and its paint scheme. We do need to provide the manufacturer, Brookville, with some direction, and that's what's before you today. I also want to mention that both of these items -- for both of these items, there was a lot of research done both of our national peers as well as our international peers to understand how our peers do it and why they do it the way they do it. And certainly we have a lot of branding expertise both with our cities and also with our marketing group. And we also engaged an outside consultant to help us in this activity as well. So I'm going to go through this fairly quickly. I'm happy to answer any questions at any point in time. Ms. Foose provided a presentation which included the following: Contents Objectives Current Fleet Streetcar Design A little bit about the light rail design, and Scott mentioned this, we are buying up to seventy-eight vehicles, so we also had a pivotal decision to make as it relates to our fleet. And that was certainly paired with our state of good repair, life cycle maintenance program as it relates to our current fleet. We did not make this decision lightly. We wanted to make sure this it was cost neutral that if we were going to repaint, it presented an opportunity to make a paint scheme change. Again, the change was an effort to create greater connection with the fleet, to align it with our brand standards. Light Rail Design Paint Scheme on various vehicles Chair Brady said any questions? Thoughts? Mr. Peters said how it relates to the vehicle wraps, the advertising wraps, do you have any renderings of that, how it plays into that? Ms. Foose said I don't. We obviously have had our advertising program on the rail side for a number of years. It varies, usually less than half the fleet wrapped at any given time. We have not experienced any sort of paint damage or areas of maintenance concerns. And I do think that the policy reflects that there is interest by certainly the Board to maintain branding, but also create opportunities for revenue. And that's how the policy, the advertising policy, is written to allow us to achieve both. 4

52 Mr. Smith said one thing we would consider is with the swoosh going back, it changes the frame of whatever wrap we might do. We will not cover our logo on that with that, but that doesn't seem to change on them. We're also looking at other alternatives to the wrap. We have comments some people love the wraps, some people are ambivalent, some people hate them. They are a major revenue generator. But we do have some real concerns as it relates to security and ability to see in and see out of it. We are exploring some of those where we can maybe perhaps still have the wraps, but maybe open up a little bit more visual on the main cars. It will all -- our policy will be adjusted to coincide with the change in the paint scheme, but unless the Board decides to move away from that, we anticipate that we will use wraps with the new paint scheme and others. Like I said, we've talked a lot with our maintenance and right now we have a metallic paint on our cars. And there's some that believe that the wraps may have some disproportionate impact on metallic. We have not experienced that on our trains. Of course, we don't wrap our buses. Phoenix does. The RPTA Board has a prohibition on putting advertising on our buses, but we do on our trains. And Phoenix has chosen to stay with a white body on their buses, because their maintenance staff believes that it helps them with the wraps, having a white body. So there are differences of opinion, but we're moving forward with the current program adjusted to the new paint scheme. Mr. Zuercher said so you said this is cost neutral. So switching the cars to this paint scheme doesn't cost us anything extra? Ms. Foose said correct. As part of our life cycle program beginning in FY19, we are planning to repaint the fleet in order to maintain another decade -- actually another two decades of our fleet. So our life span of these vehicles should last us 30 years. So from best practices as well as our climate, we do need to repaint our vehicles, so it presents us an opportunity to repaint them a different color. Ms. Smith said and one of the things we are doing as far as the design is the decision on what part is painted, what part we can use decals on to reduce the cost of the paint. But we're going to paint the cars either way. It's just what color scheme are we going to use. Mr. Zuercher said that's important. And what are we articulating as the reason why we're leaving the original design -- paint scheme design for this? Ms. Foose said so with this, we are looking to create a greater connection between the modes. Right now our paint scheme is -- our LRV paint scheme is a little more neutral. It includes the silver and the teal. We want to make sure that for the future of our 5

53 system and the future of our riders that we're creating greater connection between our various modes, and we're also creating a higher visibility design. We're operating in an operating environment like we do, sometimes our LRV is a little -- we've used the word "soft," so we're making a choice to connect the brand and connect the modes and also create a higher visibility design for the purposes of operating. Mr. Zuercher said so I'm hearing you say that this is a safety improvement. Ms. Foose said I think that it's an effort to create a higher visibility for our vehicle in an urban environment. Mr. Zuercher said that's a safety improvement. Which I think we should lead with that. I think that's important. We shouldn't shy away from the fact that, I'm assuming that's true, someone would have to say that. Mr. Smith said I'm willing to go with that. That this enhances the safety of the system, which we're going to hear a lot about on the next presentation. Mr. Zuercher said if you just go back to the fourth slide where you had all the different current fleet slide. I'm concerned, this is a little minutia, but I'll get into it. And Phoenix is guilty in this regard. If you look at the three buses, we got three different looking buses. One of the primary reasons for Valley Metro to exist is for all of us to demonstrate a unified service, even though the funding sources aren't all unified. And so I'd like to see us at a working level talk more at how we can converge to one bus style. And I know Phoenix -- you were very kind to us, Mr. Smith. I think Phoenix has been resistant to the other two. Now, I will say, I think we have some legitimate concerns about we are going to wrap our buses. The revenue from advertising is significant to us, and we're not going to go away from that. In fact, I would advocate that RPTA ought to think about going to advertising on the buses. So I'd like to see a recognition of whatever is factual about the need for the paint scheme to be adaptable to advertising. I'm not sure that our previous objections and needing to have the white still exist with the technology of wrapping and everything, so we may be sort of on an island of ten years ago. But I think those three -- we got to say to ourselves that those three ought to be one and whether it's going to be the green on the left, the purple on in the middle, the white on the right, I don't care. Smarter people than me know that. But we ought to head towards one and get there. 6

54 Mr. Smith said and I both appreciate your kind words about my kind words, but also because that's, frankly, what we would like to accomplish also. We have just, full disclosure, we sort of had a meeting of the mind with Phoenix where the differences in the white body versus the silver body. And, you know, I think there are differing opinions as to whether you're stuck in the past or not. I can tell you that our experience on the trains is we have not seen a degradation of the paint on the metallic. Okay, that's our feeling. So our compromise with Phoenix was sort of let's have the front of the buses have the same scheme. And whether it's white or silver, that difference isn't significant enough like it is right now. Frankly, and I'll have to tread around this, I'm guessing that we will not buy a green-fronted bus, I would hope. And we'll work with Tempe and others on that. That going forward part of the reason, in addition to safety, which is the paramount reason, of course, is that by adapting that on the light rail, we're making a statement that that's where we'd like to head across the board. If you look at our paratransit vehicles and other vehicles, the swoosh is the common theme that regardless of what type of vehicle we have, we can incorporate that swoosh and the coloring in some way, shape, or form. And that's where we'd like to head. And we think we're making a statement by doing this. Mr. Zuercher said but if you look at this, we got three different swooshes here. So, you're right. I will admit -- looking at Phoenix staff will be flexible in getting to something that I hope we can all unify around, one. If you go to San Francisco and you see all the different bus agencies coming in the middle of San Francisco, it's like a flea circus. You don't know -- it looks crazy like nobody talks to anybody. And that's what we're trying to avoid here with Valley Metro. And it feels like we haven't done that. So I'd like to just see us work together to see if we can get to a standard paint scheme that we can all agree on that works for advertising and works for everything else, and then let's try and get there over a period of years. Because we're not going to spend money to repaint perfectly good paint jobs, but we're all buying buses and we're going to be buying buses for years and years, and so the sooner we can get to one thing, the better off and the happier we re all going to be. Mr. Smith said we would like to get there. Our druthers would be that we adapt basically the same scheme that we have for the light rails and that be the basic scheme for buses also. Chair Brady said oh, so we'll do the same. It would be the same as this in the middle. Mr. Smith said you look at our buses there, that second one which is the basic. The one in the middle is the basic Valley Metro scheme. It would be the purple front with the 7

55 green swoosh and silver body. Chair Brady said so why did the streetcar become green? Mr. Smith said the reason we did -- there was a multitude of reasons. One was Tempe's desire to have it have a distinct presence and a distinct look. The second thing is it is a different mode. You can argue both ways whether it should look the same or not the same. Chair Brady said but isn t a bus different than light rail? Mr. Smith said how did the bus get to be green? I don't know the history of that. That was a decision in the past. Mr. Zuercher said no, I think the question is if you want to distinguish streetcar as a mode, don't we also want to distinguish bus as a mode. And so why would we have the bus and the light rail be the same -- and the streetcar different as opposed to three different ones -- I don't know. Mr. Smith said I don't think there's a right or wrong answer. Our belief was that light rail is a distinct service from streetcar. Streetcar is unique enough and its path is being a circulator just within Tempe is the same reason why the BUZZ and the Orbit and the ZOOM are different. Because while we want to maintain that, we still appreciate the unique identity for those circulators and those types of things. We don't think that that runs counter to what we're doing because there is a difference between the large bus and the circulator. And Tempe wanted to extend that with the streetcar. I didn't see that as a big differentiator, most of our staff didn't. On bus and light rail, we thought that was a different thing because you have big buses running fixed route, you have big light rail vehicles running obviously, hopefully a fixed route. And so if we're going to combine and have the same kind of branding that's where we wanted to focus on and concentrate. Ms. Foose said to add onto that, to piggyback on what Scott's saying, we felt that -- and again, you can argue it and look at it a variety of ways, but bus and rail are our regional systems. They're the backbone of our system. The idea that they look and feel very connected made sense to us. Streetcar will always operate like a very localized circulator, so it's a different service level. And so we wanted to create a slightly unique identity. Mr. Smith said while maintaining some of the same thing. You know, paratransit is also the same and we decided not to -- there was a cost involved with that. For example, 8

56 over my -- we won't get into this, it's a sore subject with me as to why our paratransit are white instead of silver, but there was a cost factor in that. So we decided, you know, rather than spend literally hundreds of thousands of dollars, we'll keep those white, but we'll go with the swoosh. So our new paratransit do have the swoosh on it the same as the others -- and the Valley Metro logo. That's the other thing that we wanted to maintain is some sort of semblance, even though you know you can't make every vehicle in every mode exactly the same. Chair Brady said my only comment is, and you said at the beginning, I think there's strength in consistency of your brand so that it -- because I don't think people get into too much analysis than that, but at least to Ed's point, is that it looks like an integrated system regardless of the mode. From a public standpoint recognizing, hey, these look like they're similar and they're connected. They're not separate agencies. They're not separate. And so I think whatever we can do -- and maybe the arcs and things like that, but whatever it is that's being funded by this agency, I think there has to be consistency and strength of brand. I mean, in the private sector, strength of brand is everything and they fight for it and they protect it and they use it. And I think we should learn from that instead of trying to be too many islands of uniqueness. I think instead we need to look at it from a regional standpoint, because the public doesn't know the difference. But seeing that regional cohesion, I think, is really important to the brand, and I would encourage wherever possible to strengthen and protect the brand. Mr. Smith and we appreciate both your comments. And that is our intent. Just to be straightforward with you, we get pushback and it gets back to who pays for the service. And over the years it's sort of been, yes, we're operating, but this is our service, and so there is some pushback. And I understand that certain communities wanting to keep that identity, because in a sense they don't visualize it as truly a regional service. We're easing -- that's why we've had to ease into this. As Hillary said, we're a lot further along than we were five and ten years ago. And we'd love to get to where both of you are talking about where there is that consistency. We think this is a big step into that and that direction. Mr. Methvin said thank you, Chris. So, Hillary, I'm still a little confused. Are the buses all merging to be the same color scheme? Ms. Foose said yes. So based on the comments, I mean, you've hit the nail on the head in terms of to give staff credit. We've met with the rail member agency staff over several meetings and obviously this conversation has been ongoing -- paint scheme 9

57 conversations have been going on for a very long time. And what we're preparing right now is I'm calling it a standards document, but it would allow us to identify the standard for all the different modes for when we're all buying future fleet, this would be the standard for bus, this would be the standard for vanpool, this would be the standard for streetcar and LRV. So we're in the process of developing that standards document. And certainly it will be a discussion with the cities. And so that's in development. Chair Brady said so it would make sense to me that if we have those regional buses and light rail -- that they would have a similar not only color pallet, but a similar design. So, for instance, the purple front. But then a streetcar, because it's more local, you said this, more local could have the same color pallet but just slightly different where the colors end up on the vehicle and then our, you know, our local circulators and what have you. So that's what you're getting towards? Ms. Foose said yes. Thank you. Mr. Smith said another thing with streetcar also that is across the country, many times streetcars do have a slight difference and part of that is because there are places where the streetcar, even though it's a local circulator, do merge with or become in close vicinity in, frankly, in a lot of ways you want to maintain a little bit of difference. I know people say, well, it's a different car. It doesn't jump out at you that much. And so there is sort of a uniqueness about the mode that I think allows or even calls for a little bit of differentiation in what you're doing. And that's not uncommon not only in the city, but around the world to have differentiation between a light rail and a streetcar color scheme. We just don't want it to be -- we want those same components to be there. We want the Valley Metro logo, we want the swoosh, we want the purple, green colors to be prominent in that so that there is still an instant recognition that this is a Valley Metro vehicle. Mr. Zuercher said I just want to clarify, because I thought I heard something, but I want to clarify what I'm saying. One of the reasons we got here on these three, I think, is because different agencies were fine with standardizing as long as what their choice was the standard, and I think that applied equally across all of them. But I heard a little bit of that and say, yeah, we're going to standardize on the center one. I'm not saying that necessarily. I'm saying Phoenix will be flexible, but we have the constraint of we are going to have advertising on our buses. And so whatever we pick we need to I'm hopeful we can accommodate that, because if we can't, we're going to have to stay with something that does, and I don't want that to be different. So I'm just saying it might need that middle one appears fine to me, if we all want to standardize on it, but if there's a real problem for our advertising revenues, we're going 10

58 to have to say we object to that. And then we've got to have a way to reach some agreement on it -- as opposed to all of us going to our corners. And, again, I'm not -- implying anything on anybody. We were all part of it. Mr. Smith said I think there's an honest difference of opinion right now. And where we've gotten so far is that, frankly, Valley Metro staff does not -- believes you can have advertising and silver paint and it doesn't create additional cost. City of Phoenix staff believes that you can't that the white paint is what you need. You know, I think what we need to do with your direction is get together and say, okay, maybe in the past, maybe Valley Metro's found something, maybe Valley Metro's wrong on that. But they do need to -- as long as they know they have the direction from you and from us to get some sort of compromise, I don't believe you have to choose one or the other. I think you can come up with something that makes people feel comfortable that their costs are not going to be impaired or their design just because they choose one paint scheme. That is part of the standardization. Mr. Zuercher said very good. Thank you. Mr. Smith said what we haven't had is this direction, so that's why I appreciate it. Chair Brady said all right. So, do I have a motion to approve Item 4. Tempe Streetcar Paint Scheme and Item 5 Light Rail Vehicle Paint Scheme. IT WAS MOVED BY STEVEN METHVIN, SECONDED BY KEVIN LINK AND UNANIMOUSLY CARRIED TO FORWARD TO THE BOARD OF DIRECTOR APPROVAL OF THE PAINT SCHEME FOR TEMPE STREETCAR VEHICLES AND LIGHT RAIL VEHICLES. 6. Light Rail Vehicle Collison Analysis Mr. Smith said thank you, Mr. Chair. And I just want to put you all at ease. In your packet you have a very, very extensive slide presentation. And that was meant -- that was the presentation that was given to technical staff. And we just wanted to make sure you had it there. Omar Peters is going to give a very, very abbreviated overview of that, so you will not be going through 53 slides or however many there were. So, Omar, give them a brief overview. Omar Peters, Planner II, provided a presentation which included the following: Collision Definition Eight Years of Collisions Uptick in 2016 Collisions 11

59 Collisions in 2016 (2 slides) More Roadway Crashes Types of Collisions Contributing Factors Auto Contributing Factors Pedestrian Persons Injured Costs of Damage to Valley Metro Making Safety Improvements Houston METRO (3 slides) Lessons Learned Next Steps Mr. Zuercher said so I think it really illustrates why we need to lead with safety on our paint scheme change as opposed to something else, because I think you emphasized it. I would say when you go to the Board on that second dot point more than monitor, I would say we should be actively seeking grant opportunities to improve intersections. We got to figure out what's our four or five top ones, make sure there's at least one in each of the three member cities, and let's target federal or other money to try and do some of the stuff that you mentioned, the LED strips, the colors, whatever, but I think it's important for us to demonstrate that we're actively doing something, which I think you are. It s how we say it up there and how we go after it. Mr. Smith said and we would love to engage your streets department and your traffic signaling type of thing. You know, I think one accident is too many. The fact is that we carry over 16 million passengers a year, and when you talk the traffic interaction, the vehicles, it's well into the many, many, millions. You know, it's -- we have a safe system, a relatively safe system given the interactions we have. We can always get better. And I appreciate those comments, because I think what we need to do is really narrow it down. We saw the number one issue, and it always had been and it probably will be, is those left turns. I don't know why people can't see trains either ahead of them or behind them, but they just get distracted. There are things we can do and we will be active in identifying that for the Board. Chair Brady said I think when you make mention about the extensions and the additional, in your slides you had -- you broke it down by miles or something. I mean that ratio is important too. I mean, as you add more miles or track, the reality is you're probably going to be just by probability more likely to have more accidents. Mr. Smith said we added 30 percent to the system. Chair Brady said so you had that in here, so I think that was good too. Thank you for the information. Appreciate it very much. 12

60 7. Future Agenda Items Request and Report on Current Events None. With no further discussion the meeting adjourned at 12:35 p.m. 13

61 DATE August 30, 2017 AGENDA ITEM 3A SUBJECT South Central Light Rail Extension Project Design and Construction Agreement with City of Phoenix PURPOSE To request authorization for the Chief Executive Officer (CEO) to execute a Design and Construction agreement with the City of Phoenix for the South Central Light Rail Extension. BACKGROUND/DISCUSSION/CONSIDERATION The South Central Light Rail Extension, a five mile project extending south from downtown Phoenix along Central Avenue, is moving forward towards construction completion in Recent progress includes receipt of environmental clearance from the Federal Transit Administration (FTA) and completion of preliminary engineering. The design phase of the project was initiated in June 2017 after Board approval of contracts with a design team (AECOM) and Construction Manager at Risk contractor (Kiewit). Given that the design phase was recently initiated, it is necessary for Valley Metro and Phoenix to formalize a Design and Construction agreement, similar to those prepared and approved by the Board, for previous Valley Metro rail projects. The agreement defines the relationship between Phoenix and Valley Metro regarding the design and construction of the project. Specifically, Valley Metro and Phoenix have determined roles, responsibilities, expectations and obligations pertaining to key project elements. This agreement will terminate upon the completion of the project. Having this agreement in place is also one of many FTA requirements to demonstrate project readiness to enter into a New Starts grant agreement for the project. A copy of the table of contents for the agreement is attached. This describes specific items that are more fully addressed in the document. The Phoenix City Council is anticipated to take action on the agreement in September Pending Phoenix s approval, the Valley Metro Board will also need to approve execution of this agreement. COST AND BUDGET The Design and Construction agreement only defines project responsibilities. A separate funding agreement, approved by the Board in February 2017, identifies specifics about costs and funding for completion of the FTA New Starts Project Development phase, the project design phase and for pre-construction activities. The funding agreement will be amended near the completion of design to include costs related to the construction phase of the project. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

62 COMMITTEE ACTION RTAG: August 15, 2017 for information RMC: September 6, 2017 for action Board of Directors: September 21, 2017 for action RELEVANCE TO STRATEGIC PLAN This item addresses three goals in the Board-adopted FY16-20 Strategic Plan: Goal 2: Advance performance based operation o Tactic C: Deliver projects and services on time/on budget Goal 3: Grow transit ridership o Tactic A: Expand and improve transit services to reach new markets RECOMMENDATION Staff recommends that the RMC forward to the Board of Directors authorization for the CEO to execute a Design and Construction agreement with the City of Phoenix for the South Central Light Rail Extension. CONTACT Wulf Grote, P.E. Director, Capital and Service Development wgrote@valleymetro.org ATTACHMENT Design & Construction Agreement Table of Contents A copy of the full agreement is available upon request. 2

63 Agreement No DCA Design and Construction Agreement For The South Central LRT Project By and Between Valley Metro Rail, Inc. and the City of Phoenix August 2017

64 Table of Contents 1.0 DEFINITIONS EFFECTIVE DATE; TERM OF AGREEMENT; TIME OF PERFORMANCE STATEMENT OF MUTUAL SUPPORT TERMINATION INDEMNIFICATION INSURANCE ISSUE RESOLUTION DEFAULT GENERAL PROVISIONS Recitals Audit Conflict of Interest Days Funding Obligations Fiscal Year Clause Applicable Law and Litigation Agency and Third-Party Beneficiaries Non-Waiver Notice Police Power Severability Survival Construction and Interpretation of Agreement Amendment Benefit and Binding Effect Further Assurances Entire Agreement Incorporation of Exhibits EXHIBIT A PROJECT ALIGNMENT... 1 EXHIBIT B PROJECT DESCRIPTION LANDSCAPING/IRRIGATION SIGNING AND PAVEMENT MARKINGS... 2 South Central LRT Project Design and Construction August 2017 i Agreement

65 3.0 TRAFFIC SIGNALS STREET LIGHTING UTILITIES City Utilities Private Utilities ART IN TRANSIT... 5 EXHIBIT C PROJECT EXECUTION GENERAL Project Management Monthly Progress Reporting Coordination Project Master Schedule Concurrent Non-Project Activity (CNPA) Third Party Change Procurements DESIGN Design Criteria Design Packages and Reviews CONSTRUCTION Construction Use of Right of Way Adjacent Projects Construction Phasing and Access Temporary Traffic Control Contractor Coordination Public Notification Water Service Shutdowns Permits Construction Inspection and Material Testing Construction Acceptance Testing and Startup REAL ESTATE Right of Way Clearance and Site Restoration or Cost to Cure South Central LRT Project Design and Construction August 2017 ii Agreement

66 4.2 Acquisition Schedule Property Acquisition Agreements Right of Way Engineering Plans Legal Descriptions and Exhibits Property Surveys Utility Easements Temporary Construction Easements (TCE) Relocations EXHIBIT D FINANCIAL FUNDING PROJECT BUDGET City Administrative Budget City Real Estate Budget Project Support Budget CNPA Budget INVOICING AND REPORTING Valley Metro Invoices City Monthly Reports... 4 South Central LRT Project Design and Construction August 2017 iii Agreement

67 DATE August 30, 2017 AGENDA ITEM 3B SUBJECT Systems Design Services Contract Award PURPOSE To request authorization for the Chief Executive Officer (CEO) to execute a seven-year contract for Systems Design Services with PGH Wong Engineering Inc. for an amount not to exceed $30,000,000, plus an additional $3,000,000 (10%) contingency. The contract will include three one-year extension options, which will require future Board approval. BACKGROUND/DISCUSSION/CONSIDERATION The Systems Design Services contract will provide systems support for rail capital projects. This could include South Central Extension, Northwest Extension Phase II, Capitol/I-10 West Extension, Operations and Maintenance Center Expansion, state-ofgood repair enhancements and other rail systems design support needed during the term of the contract. The Systems Design Services contract will include all design elements required to build the projects. Potential design items may include but are not limited to: Traction power Communications Overhead contact system Corrosion control Signaling for rail vehicles Gated crossings Fare collection During the project design period, the consultant will collaborate with the civil design consultant, CM@Risk contractor, artists, and Valley Metro to determine the best means and methods for design and construction of the project. This consultant will also provide design services needed during the construction period. A Request for Qualifications (RFQ) for Systems Design Services was issued on May 18, Statements of Qualifications were received on June 27, Four submittals were received and deemed responsive. The selection committee was comprised of two City of Phoenix employees and three Valley Metro employees. The committee shortlisted four firms and held interviews with each on August 7, Upon completion of interviews, the selection committee completed their final scoring and the ranking results as reflected as follows: VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

68 Proposers in Ranked Order PGH Wong Engineering Inc. 1 Parsons Transportation Group 2 WSP USA Inc. 3 LTK Engineering Services 4 PGH Wong Engineering Inc. was the highest ranked firm and selected for this process in accordance with state and federal procurement procedures. This contract will be for an initial seven-year period. Three one-year extension options are also provided and will require future Board approval. COST AND BUDGET The Systems Design is funded by a combination of federal, regional and local funds. The cost for the initial seven-year contract with PGH Wong Engineering Inc. for Systems Design Services is for an amount not to exceed $30,000,000 plus an additional $3,000,000 (10%) contingency for unforeseen circumstances. The amount for future contract extensions will be determined at the time they are executed. All costs identified herein are within the Systems Design s cost forecast and are included in the Valley Metro Rail adopted FY18 Operating and Capital Budget. Contract obligations beyond FY18 are incorporated into the Five-Year Operating Forecast and Capital Program (FY18 thru FY22). STRATEGIC PLAN ALIGNMENT This item relates to the following goals and strategies in the Five-Year Strategic Plan: o Goal 2: Advance performance based operation Tactic C: Deliver projects and services on-time/on-budget. o Goal 3: Grow transit ridership Tactic A: Expand and improve transit services to reach new markets. Tactic B: Improve connectivity of transit services for greater effectiveness. COMMITTEE PROCESS RTAG: August 15, 2017 for information RMC: September 6, 2017 for action Board of Directors: September 21, 2017 for action RECOMMENDATION Staff recommends that the RMC forward to the Board of Directors authorization for the CEO to execute a seven-year contract for Systems Design Services with PGH Wong Engineering Inc. for an amount not to exceed $30,000,000, plus an additional $3,000,000 (10%) contingency. 2

69 CONTACT Wulf Grote, PE Director, Capital and Service Development ATTACHMENT None 3

70 DATE August 30, 2017 AGENDA ITEM 3C SUBJECT Motor and Center Truck Overhaul Program PURPOSE To request authorization for the Chief Executive Officer (CEO) to execute a contract with Kinkisharyo, Inc in an amount not to exceed $351,395 to provide parts necessary for a Motor and Center Truck overhaul program for the light rail vehicles. BACKGROUND/DISCUSSION/CONSIDERATION The current age of the light rail vehicles is nine years in revenue service with an average mileage of each vehicle being approximately 470,000 miles. There are currently 50 light rail vehicles (LRVs) in the total fleet and have been in revenue service for nine years. The purpose of the overhaul is to keep the equipment in a state of good repair and to maintain safe and reliable operation. The contractor will provide parts to overhaul components of the motor and center trucks that include motor and center truck frame components, motor truck bolster components including anchors, check valves, and levelling valves. The contractor will provide all the necessary parts and materials to complete this portion of the overhaul program. Additional parts for these overhauls that include the primary and secondary suspension will be brought before the Board of Directors in the following months once the competitive procurement process is completed. This is a materials/parts only requirements contract. All labor will be done in house by Valley Metro Rail staff. The recommended vendor is Kinkisharyo, Inc., the original equipment manufacturer (OEM). This is a sole source procurement because Kinkisharyo is currently the only provider of these parts. An independent cost estimate and a sole source justification including a cost comparison and price analysis have been completed. The cost comparison and price analysis were completed by comparing pricing from other transit agencies that have procured similar parts. The proposed price has been deemed fair and reasonable based on the price analysis. COST AND BUDGET The cost for the parts being purchased from Kinkisharyo is $351,395. The current lead time for delivery of the parts is six months from the receipt of order. The cost for the purchase of the parts is included in the Valley Metro Rail Adopted FY 2018 Operating and Capital Budget. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

71 This project is being funded with a combination of federal grants and Prop 400 funds. STRATEGIC PLAN ALIGNMENT This item relates to the following goals and strategies in the Five-Year Strategic Plan, FY : Goal 2: Advance performance based operation o Tactic A: Operate an effective, reliable, high performing transit system COMMITTEE PROCESS RTAG: August 15, 2017 for information RMC: September 6, 2017 for action Board of Directors: September 21, 2017 for action RECOMMENDATION Staff recommends that the RMC forward to the Board of Directors authorization for the CEO to execute a contract with Kinkisharyo, Inc in an amount not to exceed $351,395 to provide parts necessary for a Motor and Center Truck overhaul program for the Light Rail Vehicles. CONTACT Ray Abraham Chief Operations Officer rabraham@valleymetro.org ATTACHMENT None 2

72 DATE AGENDA ITEM 4 August 30, 2017 SUBJECT Northwest Phase II Light Rail Extension Project Overview PURPOSE To provide an informational overview of the Northwest Phase II Light Rail Extension. BACKGROUND/DISCUSSION/CONSIDERATION The Northwest Light Rail Extension in Phoenix includes two phases. The first 3.2 mile segment along 19th Avenue, from Bethany Home Road to Dunlap Avenue, was completed in March Phase II is in preliminary engineering and includes a 1.6 mile segment extending west on 19th Avenue to 25th Avenue, then northward to Mountain View Road, then to a terminus west of Interstate 17 adjacent to the Metrocenter Mall. Phase II will include three new stations, potentially two park-and-ride lots and a relocated and expanded Metrocenter transit center. The project will include an elevated structure over Interstate 17 and will terminate just west of the freeway. In January 2016, the Phoenix City Council approved accelerating segments of the future high capacity/light rail transit system. With this acceleration, Northwest Phase II is scheduled to open in 2023, three years earlier than previously planned. In June 2017, Federal Transit Administration (FTA) approved Valley Metro s request to enter Project Development phase under the New Starts Capital Investment Grant (CIG) program. Valley Metro is currently engaged in several procurement processes for the Northwest Phase II Light Rail Extension including design, construction manager at risk (CM@Risk) contractor, a systems design consultant (for multiple projects) and artists. Award of the artist contracts are scheduled for October 2017 and the other three are on the Board agenda for action in September Staff will provide a brief overview of the Northwest Light Rail Extension Phase II project at the RMC meeting. COST AND BUDGET Not applicable STRATEGIC PLAN ALIGNMENT Not applicable COMMITTEE PROCESS RTAG: August 15, 2017 for information RMC: September 6, 2017 for information Board of Directors: September 21, 2017 for information VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

73 RECOMMENDATION This item is for information only. CONTACT Wulf Grote, PE Director, Capital and Service Development ATTACHMENT Project Map 2

74 8/31/2017 Northwest Phase II Light Rail Extension Project Overview September 2017 Future Transit System 2 1

75 8/31/2017 Previous Board Actions March 2005 Approved the Locally Preferred Alternative April 2007 Recommended split into two phases Feb 2015 Amended LPA to extend west of I Locally Preferred Alternative - Feb 2015 Phase II 2023 completion 4 2

76 8/31/2017 Project Funding Regional: Proposition 400 (2004) Local: Phoenix Transportation 2050 Federal: FTA New Starts & CMAQ 5 Project Status 15% design FTA approved entry to New Starts Project Development Preparing Environmental Assessment (EA) Procurements: Final design consultant Construction Manager at Risk Artists Light rail vehicles Siemens 6 3

77 8/31/2017 Northwest Phase II LRT Extension 7 Dunlap/25th Avenue Station 8 4

78 8/31/ th Avenue Station 9 Metrocenter Station 10 5

79 8/31/2017 Project Design Considerations Utilities SRP high voltage lines APS high voltage line ADOT 60 storm drain Bridges Arizona Canal Az Canal Diversion Channel I-17 crossing Access to properties 11 End-Of-Line Configuration Legend Structure on retained fill Aerial structure 12 6

80 8/31/2017 Next Steps Award Contracts/Notice to Proceed Fall 2017 Complete Environmental Assessment Early 2018 Complete Preliminary Engineering Spring 2018 Continued community and stakeholder engagement 13 7

81 DATE AGENDA ITEM 5 August 30, 2017 SUBJECT Northwest Phase II Light Rail Extension Construction Management at Risk Contract Award PURPOSE To request authorization for the Chief Executive Officer (CEO) to execute a contract for the Northwest Phase II Light Rail Extension Construction Manager at Risk (CM@Risk) contractor, for pre-construction services, with Kiewit-McCarthy, Joint Venture for an amount not to exceed $1,600,000 plus an additional $160,000 (10%) contingency. BACKGROUND/DISCUSSION/CONSIDERATION A brief project background for the Northwest Phase II Light Rail Extension is provided in the Project Overview memorandum, which is Agenda Item 4. CM@Risk contracts involve two phases: the pre-construction phase, which occurs parallel to the project s design process, and the construction phase. At this time, action is only needed to execute a contract for the pre-construction phase. As the project nears design completion, the CM@Risk contractor, working closely with the design team, will prepare a Guaranteed Maximum Price (GMP) for the construction of the project. At that time staff will seek Board approval to award the construction phase for the GMP amount. During the pre-construction services phase, the CM@Risk contractor will work closely with the design consultants, Valley Metro and Phoenix staff to participate in design development and reviews. In addition, the CM@Risk will perform constructability reviews of the project s design and prepare construction cost estimates and schedules in conjunction with milestone design submittals. A Request for Qualifications (RFQ) in accordance with A.R.S Title for this contract was issued on April 27, The RFQ published evaluation criteria and corresponding point values were as follows: Introductory Letter Experience of the Offeror Understanding of Project and Approach to Performing Required Services Past Performance for past 10 years Contractor Project Team 0 Points 200 Points 250 Points 200 Points 350 Points VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

82 Statements of Qualifications (SOQ s) were received on May 2, A total of four submittals were received and deemed responsive. SOQ s were received from the following firms: Archer Western Kiewit/McCarthy Pulice/Stacey & Witbeck Sundt The selection committee, comprised of three Valley Metro employees, three City of Phoenix employees, and one contractor, evaluated the four responsive SOQs. Based on the selection committee s initial scoring and ranking it was determined that an invitation to provide Request for Proposals (RFP) would be extended to all four firms. The RFP was issued in accordance with A.R.S. Title on May 17, The RFP published evaluation criteria and corresponding point values were as follows: Introductory Letter Construction manager/general contractor project team Project approach and management of the work Public involvement and community relations plan Estimating and cost control measures for this project Design document reviews Proposed project schedule Major subcontractor and major supplier selections Risk management plan Quality assurance/quality control plan Safety plan Project Close Out and Warranty Price schedule 0 Points 150 points 100 points 100 points 100 points 100 points 100 points 50 points 50 points 50 Points 50 Points 50 Points 100 Points Four proposals were received on June 27, 2017 and all were deemed responsive. The selection committee, comprised of the same members during the Request for Qualification phase, evaluated the four responsive proposals. Based on the selection committee s initial scoring and ranking it was determined that all four firms would be invited to participate in interviews, which occurred on July 24, Upon completion of interviews, the selection committee prepared their final scoring and ranking results as reflected below. CM@Risk Contractor Kiewit/McCarthy Sundt Pulice/Stacey & Witbeck Archer Western Ranking 1st 2nd 3rd 4th 2

83 The selection committee determined that Kiewit-McCarthy, Joint Venture was the most qualified and highest ranked firm to perform the services and has entered into contract negotiations for preconstruction services. COST AND BUDGET The negotiated price for Northwest Phase II Light Rail Extension preconstruction services is $1,600,000. An additional 10% contingency, to be held by staff, is also needed to address unforeseen changes and circumstances that may arise during the project s design. Funding for the project will be a combination of federal, regional, and City of Phoenix T-2050 funds. Project funding is included in the Valley Metro Rail adopted FY18 Operating and Capital Budget. Contract obligations beyond FY18 are incorporated into the Five-Year Operating Forecast and Capital Program (FY18 thru FY22). STRATEGIC PLAN ALIGNMENT This item relates to the following goals and strategies in the Five-Year Strategic Plan, FY : Goal 2: Advance performance based operation o Tactic C: Deliver projects and services on-time/on-budget. Goal 3: Grow transit ridership o Tactic A: Expand and improve transit services to reach new markets. o Tactic B: Improve connectivity of transit services for greater effectiveness. COMMITTEE PROCESS RTAG: August 15, 2017 for information RMC: September 6, 2017 for action Board of Directors: September 21, 2017 for action RECOMMENDATION Staff recommends that the RMC forward to the Board of Directors authorization for the CEO to execute a contract for the Northwest Phase II Light Rail Extension CM@Risk contractor for pre-construction services, with Kiewit-McCarthy for an amount not to exceed $1,600,000 plus an additional $160,000 (10%) contingency. CONTACT Wulf Grote, PE Director, Capital & Service Development wgrote@valleymetro.org ATTACHMENT None 3

84 DATE AGENDA ITEM 6 August 30, 2017 SUBJECT Administrative Office Space Lease 14 th Floor PURPOSE To request authorization for the Chief Executive Officer (CEO) to execute an 8.5-year lease agreement for the 14 th floor in the 101 North First Avenue Building with USBC Real Estate, LLC at an average rate of $403,668 per year, excluding taxes and authorization for the CEO to issue procurements and enter into agreements for staff relocation, furnishings and equipment not to exceed $500,000 in total. BACKGROUND/DISCUSSION/CONSIDERATION Valley Metro Rail (VMR) entered into a lease for 57,000 square feet (5.5 floors) in the 101 North First Avenue building in June The lease expires June 30, During the initial Central Phoenix East Valley rail line build, VMR occupied all current floors to capacity. When the project finished and the majority of the consultants moved onto other projects, two floors became vacant. At that point Valley Metro RPTA moved to 101 North First Avenue to occupy the vacated space. Staff and consultant personnel are increasing due to the influx of new projects such as the Operations and Maintenance Facility Expansion, Northwest Extension Phase II, 50th Street Station, Gilbert Road Extension, Capitol/I-10 West, South Central and Tempe Streetcar. With additional staff comes the need for additional office space. Currently the 14 th floor is available and would allow for the agency to accommodate the need for additional space. The 14 th floor is 13,242 rentable square feet. In addition to providing additional space, occupying the 14 th floor will also consolidate departmental offices, provide additional security and improve efficiencies. The 14 th floor buildout will begin immediately upon Board approval with occupancy anticipated to take place by the end of December COST AND BUDGET The costs associated with this lease are $3.4 million excluding taxes, over the 8.5-year term which includes a 9-month rent abatement period. The lease term would coterminate on June 30, 2026 with the existing lease. Lease costs are included in the Fiscal Year 2018 (FY18) budget and are consistent with the five-year operating forecast and capital program. The cost allocation for new space will be charged to VMR overhead and projects. The cost to relocate staff, purchase furniture and equip office space is estimated not to exceed $500,000. The FY18 budget includes $300,000 and additional budget capacity VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ

85 exists in the current fiscal year. These costs will be included in the mid-year budget adjustment. STRATEGIC PLAN ALIGNMENT This item relates to the following goals and strategies in the Five-Year Strategic Plan, FY Goal 2: Advance performance based operation o Tactic C: Deliver projects and services on-time/on-budget o Tactic D: Maintain a culture to recruit and retain a qualified and diverse workforce. COMMITTEE PROCESS RTAG: August 15, 2017 for information RMC: September 6, 2017 for action Board of Directors: September 21, 2017 for action RECOMMENDATION Staff recommends that the RMC forward to the Board of Directors authorization for the Chief Executive Officer (CEO) to execute an 8.5-year lease agreement for the 14 th floor in the 101 North First Avenue Building with USBC Real Estate, LLC at an average rate of $403,668 per year, excluding taxes and authorization for the CEO to issue procurements and enter into agreements for staff relocation, furnishings and equipment not to exceed $500,000 in total. CONTACT Rob Antoniak Chief Operations Officer rantoniak@valleymetro.org ATTACHMENT Table A 14 th Floor Expansion Cost Analysis 2

86 Table A 14 th Floor Expansion Cost Analysis