ADDENDUM #1 LRT SS SECURITY SERVICES

Transcription

1 DDENDUM #1 RFP NUMBER: RFP TITLE: LRT SS SECURITY SERVICES DDENDUM NO.: 1 DTE: July 1, 2008 CLRIFICTIONS / CORRECTIONS The following clarifications and corrections are hereby made part of and subject to the Request for Proposals. Item Section/rticle & Paragraph Page(s) Clarifications and/or Corrections REUEST FOR PROPOSL Section VI., Calendar of Events Section IX., Proposal Delivery, Due Date and Time 3 of 15 Dates changed for Last Inquiries and Proposal Due date. 5 of 15 Date for Proposal Due Date changed to July 17, NOTE: Omitted text in RFP ddendum documents is denoted by -strikethrough. dded text in RFP ddendum documents is denoted by double underline. ll changes to text in RFP ddendum denoted by outside border mark at side of changed paragraph. LIST OF UESTIONS ND VMR RESPONSE(S) The following questions and VMR Responses are hereby made a part of and subject to the Request for Proposals. Item uestion / nswer Scope of Services (attach. ) pg 4 of 18 - Can you clarify the inspection sites that the mobile patrol Supervisor will travel for mileage estimates? The mobile patrol area is approximately six (6) miles of track between 56 th St./Washington St. in Tempe and Sycamore St./Main St. in Mesa. It consists of 10 transit stations, four (4) traction power substations, four (4) park-and-ride lots, and the Town Lake Bridge. To determine the actual road miles, the bidder would have to drive the route. The RFP mentioned parking fees, will our officers be charged for parking at the sites they are working? If they are what are the parking fees? Not quite sure where the parking fees are mentioned. They will be no parking fees charged by METRO to the officers at the sites they are working. Scope of Services (attach. ) pg 17 of 18 - Can you clarify the full size vehicles? Since the officers will be patrolling 24 hours a day in the cars, it is envisioned that they would need something comfortable. If the bidder has a standard vehicle that they use, any type could be proposed with justification (although not a pick-up truck). There doesn t need to be an abundance of room for equipment storage, and in today s environment, good fuel economy is important (Hybrid?). LRT SS Page 1 of 2 ddendum No. 1

2 DDENDUM #1 It is the policy of Valley Metro Rail, Inc. ("METRO") that a Cone of Silence be established on all its competitive selection processes including; Request for Proposals (RFPs) Requests for ualifications (RFs) Bids for the provision of goods and services. The Cone of Silence prohibits any communication regarding a particular RFP, RF or bid solicitation after they have been advertised or vendor s contacted for bids or proposals. This Cone of Silence is designed to safeguard the professional integrity of the procurement process by shielding it from undue influences prior to the recommendation of contract award. It also establishes a disciplinary and/or penalty process for those who violate the Cone of Silence. The Cone of Silence is terminated at the time when the METRO issues a written recommendation to its Board of Directors, or at the time when the Contracts & Procurement department issues a determination that the procurement process has concluded with an award recommendation. ny questions regarding this policy should be addressed to Joe Ramirez, Manager, Contracts and Procurement, (602) , jramirez@metrolightrail.org. END OF DDENDUM NO. 1 LRT SS Page 2 of 2 ddendum No. 1

3 III. SCOPE OF SERVICES METRO envisions that the following services will be performed by the successful Offeror as noted below and as further described in ttachment of the RFP: METRO requests proposals from qualified Security Services Consultants, which must have at least five (5) years of consecutive experience in the private security service industry, to conduct security services for the METRO Light Rail System within the City of Tempe and the City of Mesa. Experience in performing similar tasks at other transit systems is required. The Contractor will work under the direction of the Director of Safety, Security & uality ssurance, or his/her designee. However, a steering committee comprised of representatives from METRO, the City of Tempe Police Department, and the City of Mesa Police Department will determine security policy and direction for the contractor. Periodically this group will meet with the contractor to assess performance. The Offeror will be responsible for providing security services to the ridership at park and ride lots and fare checks of ridership on the METRO Light Rail System as it travels in Tempe and Mesa. IV. RFP S EXCLUSIVE BSIS FOR PROPOSLS This RFP represents, in writing, the most comprehensive and definitive statement that METRO is able to make at this time as to the requirements and terms and conditions for this proposed procurement and the performance of services. This RFP and any subsequent written addendum shall serve as the sole basis upon which Offerors may submit Proposals. ny information or understanding, verbal or written, which is not contained either in this RFP or in subsequent written addendum to this RFP shall not be considered by the Offeror in submitting its Proposal. V. PROPOSL VLIDITY ll Proposals received in response to this RFP shall be valid for a minimum term of one hundred and twenty (120) calendar days from the due date established for receipt of Proposals. VI. RFP SCHEDULE OF EVENTS This solicitation will conform to the following anticipated schedule: Distribution/dvertisement: Tuesday, June 10, 2008 Pre-Proposal Conference: Not pplicable June 10, of 15 RFP No. LRT SS

4 Last Date For uestions/inquiries: Proposals Due Date & Time: Final Revised Proposal Due Date & Time (Optional): Thursday, July 3, 2008Monday, June 23, 2008 Tuesday, July 8, 2008 Thursday, July 17, 3:00 PM (prevailing local time) July 25, 3:00 PM Complete Contract Negotiations: Thursday, ugust 7, 2008 Notice of Intent to ward: Board pproval: Notice To Proceed: September 3, 2008 September 17, 2008 October 1, 2008 VII. VILBILITY OF RFP DOCUMENTS RFP documents will be available on or about June 10, RFP documents will be available by ing a request to LRTProcurement@metrolightrail.org. list of Document Holders of Record may be obtained by visiting METRO s website at VIII. COMMUNICTIONS ND REUESTS FOR CLRIFICTIONS ll correspondence, communications, and/or contacts regarding the clarification or interpretation of this RFP shall be in writing and must be addressed to: Manager, Contracts & Procurement Valley Metro Rail, Inc. RFP No. LRT SS Security Services 101 N. 1 st venue, Suite 1300 Phoenix, Z LRTProcurement@metrolightrail.org uestions and/or inquiries must be submitted in writing. Responses to questions and/or clarifications will be issued in the form of written addenda from METRO to all parties who obtained the RFP documents. ddenda will be sent by to all Record Holders. Offerors shall not rely upon any oral statements or conversations they may have with METRO employees, agents, or representatives regarding the RFP documents, whether at the Pre-Proposal Conference or otherwise. June 10, of 15 RFP No. LRT SS

5 If a prospective Offeror determines at any time that the Scope of Services or any matter relating thereto is not sufficiently described or explained in the RFP, or that any conflict or discrepancy exists between portions thereof or with any federal, state or local law, ordinance, rule, regulation or other standard or requirement, the Offeror shall submit a written request for clarification to METRO. METRO reserves the right to receive, respond or not respond to any Request for Information received after such the published last date for questions/inquiries. IX. PROPOSL DELIVERY, DUE DTE & TIME Proposals shall be submitted to: Wendy Sanderson cting Contract dministrator LRT SS Security Services Valley Metro Rail, Inc. 101 N. 1 st venue, Suite 1300 Phoenix, Z The deadline for submission of Proposals is Tuesday, July 8Thursday, July 17, 2008 by 3:00 P.M. (prevailing local time). Timely receipt of a Proposal will be determined by the date and time the Proposal is received at the above address. Hand delivery is therefore encouraged. No facsimile or electronic submissions will be accepted. Proposals received after the date and time above shall be returned to Offeror(s) unopened and without further consideration. X. MODIFICTION OF PROPOSL modification of a Proposal already received by METRO will be accepted by METRO only if the modification is executed by an individual legally authorized to bind the Offeror, received by METRO prior to the due date and time for Proposals as set forth in the RFP, or is made pursuant to a Final Revised Proposal (FRP) request. ll modifications shall be made in writing and submitted in the same form and manner as the original Proposal. XI. WITHDRWL OF PROPOSL Proposal may be withdrawn by written notice received by METRO at any time prior to the submittal due date and time. Proposal may be withdrawn at the delivery address shown above, in person by an Offeror or his/her authorized representative, provided that his/her identity is made known and that he/she signs a receipt for the Proposal prior to the submittal due date and time. June 10, of 15 RFP No. LRT SS