City of San José Community Budget Priori<za<on Exercise Citywide Zero-Based Budge<ng Exercise

Transcription

1 City of San José Community Budget Priori<za<on Exercise Citywide Zero-Based Budge<ng Exercise 21 in-person games Prepared for: The City of San José Prepared by: Conteneo, Inc. 4-Mar-2016

2 Event Overview February 20, 2016 Parkside Hall 114 residents organized into 21 forums San José provided subject maner experts Conteneo provided volunteer Cer<fied Collabora<on Architects Facilitators and Observers Methodology: Innova5on Game Fund a Proposal Residents were presented with 30 Neighborhood Service programs represen<ng $63,600,000 in spending from Residents collaborate to determine funding levels for Residents allowed to introduce new funding programs

3 30 Programs Were Tested 3 3 programs totaling $45M represented 71% of the budget. 21 programs totaling $18M represented the remaining budget. 6 programs received no funding in and were included to test residents desire to fund these programs.

4 Op5onal Write-In Candidates Name Descrip<on Measure of Success Required Resources Addi<onal Informa<on Each table was given the chance to add two ideas to the list of projects. Write-In candidates do NOT increase the total budget. Instead, residents must fund a write-in candidate like any other project from the exis<ng budget. Investment

5 Citywide Program Funding Results

6 Coun5ng Decreased/Increased Programs 6 The final funding of each program was grouped and counted based on the following buckets: Decrease 0% to 74% Decrease 75% to 98% Fund As-Is 98% to 1.02% Increase 1.02% to 30% Increase >30% Nearly all programs had some increases and some decreases. We used the total number of increases or decreases in funding to determine our final sor<ng of items.

7 Programs Decreased/Increased 7 Decrease More tables voted to decrease these programs 3. City Buildings Maintenance 2. Cultural Facilities Maintenance 7. San José Creates and Connects 23. Streetlight Replacement 10. Code Enforcement: Civil Action Attorneys 18. Park Activation 27. Weed Abatement 28. Streetscape Maintenance 11. City-Sponsored Neighborhood Clean Ups 8. Plaza Activation and Maintenance Fund As-Is Tables equally increased/ decreased these programs 6. Business District Beautification 5. Free Item Pick-Up 24. LED Streetlight Conversions 25. Encampment Cleanups 21. Sidewalk Repairs 19. Adopt-A-Median (zero) 20. Adopt-A-Street (zero) 22. Streetlight Installation/ Additions (zero) Increase More tables voted to increase these programs 9. Code Enforcement: Abatement Officers 16. Anti-Litter 4. Illegal Dumping 12. Neighborhood Led Clean Ups 13. Police Video Registry 29. Our City Forest 30. Tree Trimming 15. Anti-Graffiti 14. Neighborhood Watch Program 1. Parks Maintenance 17. Park Volunteer Program 26. San José Gateways Programs are listed in decreasing order in each group e.g., item 3 is the program with the largest number of decrease votes. Items in blue are the Big three. Green items were zero.

8 Magnitude of Increase/Decrease 8 The count of the items provides insight into the breadth of support for an increase or a decrease. The magnitude of the average final funding provides insight into how strongly the items were supported and the degree of variability in the results.

9 Average Funding of Decreased Programs 9 Decrease Decrease Fund As-is Increase Increase 3. City Buildings Maintenance Cultural Facili<es Maintenance San José Creates and Connects Streetlight Replacement Code Enforcement: Civil Ac<on ANorneys Park Ac<va<on Weed Abatement Streetscape Maintenance City-Sponsored Neighborhood Clean Ups Plaza Ac<va<on and Maintenance This is the Final Funding, By Bucket Decrease Decrease Fund As-is Increase Increase 3. City Buildings Maintenance 6,432,143 14,112,111 16,300, Cultural Facili<es Maintenance 5,493,400 8,197,222 9,600,000 11,900, San José Creates and Connects 57, , , , Streetlight Replacement 1,062,500 1,916,667 2,100,000 2,337,500 3,050, Code Enforcement: Civil Ac<on ANorneys 128, , , ,000 1,050, Park Ac<va<on 92, , , ,000 1,000, Weed Abatement 35, , , , Streetscape Maintenance 809,375 2,612,500 3,000,000 3,250, City-Sponsored Neighborhood Clean Ups 442,857 1,100,000 1,325,000 1,545,000 2,050, Plaza Ac<va<on and Maintenance 2,143 25, ,660

10 Average Funding of Increased Programs 10 Decrease Decrease Fund As-is Increase Increase 9. Code Enforcement: Abatement Officers An<-LiNer Illegal Dumping Neighborhood Led Clean Ups Police Video Registry Our City Forest Tree Trimming An<-Graffi< Neighborhood Watch Program Parks Maintenance Park Volunteer Program San José Gateways Decrease Decrease Fund As-is Increase Increase 9. Code Enforcement: Abatement Officers 1,150,000 1,435,000 2,341, An<-LiNer 58, , , , Illegal Dumping 262, , , ,250 1,885, Neighborhood Led Clean Ups - 50, , Police Video Registry 50, , Our City Forest 67, , , , Tree Trimming 135,000 1,000,000 1,050,000 1,180,000 2,243, An<-Graffi< 375,000 1,250,000 1,600,000 1,816,667 4,033, Neighborhood Watch Program 130, , , , , Parks Maintenance 10,425,000 16,971,500 19,200,000 20,496,429 27,000, Park Volunteer Program 4, , , , San José Gateways 91,667 1,666,667

11 Magnitude of As-Is Programs 11 Decrease Decrease Fund As-is Increase Increase 6. Business District Beau<fica<on Free Item Pick-Up LED Streetlight Conversions Encampment Cleanups Sidewalk Repairs Adopt-A-Median Adopt-A-Street Streetlight Installa<on/ Addi<ons 20 1 Decrease Decrease Fund As-is Increase Increase 6. Business District Beau<fica<on 2,714 50, , Free Item Pick-Up 584,000 1,037,500 1,250,000 1,500,000 2,183, LED Streetlight Conversions 356,250 1,087,500 1,300,000 1,516,667 2,010, Encampment Cleanups 450,000 1,300,000 1,500,000 1,725,000 2,616, Sidewalk Repairs 80, , , ,333 1,091, Adopt-A-Median 50,000 1,125, Adopt-A-Street 17, , Streetlight Installa<on/ Addi<ons 100,000

12 Resident Proposed Programs All Funded

13 Resident Proposed Programs 13 Table Program Amount 2/15-1. Solar Lamps Posts 5,500, Parkland Acquisi<on 1,000, General Fund Reserve 450, New Residen<al Street Light in Alum Rock 3,800, Public Access for Restrooms for Homeless 7,600, Sanc<oned Encampments 3,850, Pot hole Road 5,000, Pay Homeless to Pick Up LiNer 2,350,000 16/17-1. Beau<fica<on of Derelict Land 2,800, Homeless Preven<on 5,275, Account That Generate (Reserve Fund) 1,000, Sustainable City Trails Comple<on 750, Street Garbage [Can] Installa<on & Maintenance 2,000, Partnership Ecosystem Accountability (Caltrans/City) 2,500, Legal Homeless Encampments 5,000, Outdoor Encampment/Alterna<ve Housing 6,375, Low Income Shelter & Housing for Homeless People 1,000, Community Gardens 5,000,000 7 of 18 programs concerned the homeless. 6 programs concerned parks and ligh<ng. The remaining programs were mixed with 2 targe<ng the general reserve.

14 Interpreta5ons & Recommenda5ons

15 The Homeless Are a Concern 15 Residents invested heavily in programs that addressed the homeless, with several ideas provided on stable housing and encampments. Homeless is perceived to be more than a Neighborhood Services (Aesthe<cs, Beau<fica<on, An<-Blight) issue. Homelessness concerns include safety and San José s brand.

16 Safety is A Concern 16 Residents tended to invest in programs perceived to address safety directly (such as sidewalk repairs) or indirectly (such as the policy video registry). Residents who par<cipated in previous Par<cipatory Budge<ng sessions inquired about the absence of public safety programs.

17 Consider Elimina5ng These Programs 17 Residents discussed many hard choices, and while some tables increased funding on these programs, we are recommending the City consider either elimina<ng the funding for these programs and/or replacing City-funding with business or sponsor funding. Program 6. Business District Beau<fica<on 7. San José Creates and Connects 8. Plaza Ac<va<on and Maintenance Reason The funding for this was evenly divided, but unless the City is prepared to make a significant investment residents felt it was too small to con<nue funding. Several residents expressed a strong preference for professional ar<sts. Residents felt it was too small to con<nue funding. 18. Park Ac<va<on Residents noted the impact was rela<vely small rela<ve to the total popula<on and seemed to be dispropor<onately focused on St. James Park.

18 How Did the Big Three Fair? 18 Decrease Increase 3. City Buildings Maintenance 2. Cultural Facilities Maintenance Building and facili<es maintenance experienced some of the largest reduc<ons in funding. These correlated with the tables who funded the costliest resident-ini<ated programs. 1. Parks Maintenance Parks maintenance was mixed, with smaller cuts. One table had a very large increase of the parks maintenance budget.

19 Poten5al Recency Bias 19 The nature of the items tested and resident responses suggested that there is some recency bias in the data. For example, the recent accident concerned the death of a ci<zen by a fallen tree may have contributed to increased funding for tree maintenance. That said, we do not feel that there was too much recency bias in the data.

20 Event Team Retrospec5ve & Resident Sugges5ons for Improving the Process

21 What Worked Well: Loca5on & Diversity 21 Diversity Residents were diverse, represen<ng different parts of the city and different experiences. Loca5on Parkside Hall was a significant improvement over prior events.

22 What Worked Well 22 The City provided content several days in advance of the event! Subject MaNer Experts con<nue to provide valuable insight. Extensive Facilitator Training. The loca<on and support staff was excellent.

23 Residents Sugges5ons for Improvement 23 Child care Reminders of the event via & text messages Reduce the number of projects Provide more <me (2 to 2½ hours)

24 Facilitators Sugges5ons for Improvement 24 Organize items by theme to make it easier to locate relevant subject maner experts Provide more <me Facilitators noted that tables needed as much as 30 minutes to prepare and nego<ate write-in candidates. The big three programs provided residents with so much money that some tables avoided collabora<on. To address this concern we can adjust the framework to require a minimum purchase of larger items.

25 In-person Event Team 25

26 Possible Follow-up Games 26 Challenge Iden<fy community values Conteneo Collabora5on Game San José Knowsy Iden<fy community challenges Speed Boat Understand community rela<onships Develop a ideas for neighborhood improvement Develop plans for implemen<ng a program Spider Web Prune the Future Remember the Future Prune the Future

27 On behalf of our global team of Cer5fied Collabora5on Architects, Thank You. Luke Hohmann Founder and CEO Conteneo, Inc.