Competition. The basics on competing for EPA assistance programs. April, 2010
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1 Competition The basics on competing for EPA assistance programs April, 2010
2 Finding EPA Competitive Opportunities Grants.gov: Find current competitive opportunities Synopses includes important info: funding amounts, eligible entities, submission deadline, and more Searchable by CFDA, keyword, agency, type of entity, etc Apply online
3 Competitive Opportunities EPA Program Office Websites Check program websites for current funding opportunities (ex: Office of Air and Radiation: ) Catalog of Federal Domestic Assistance (CFDA): Read more about assistance programs Typical funding amounts, types of projects funded, eligible entities, and more
4 Preparing Proposals Each funding opportunity announcement has unique instructions and requirements Read the announcement for: Eligibility information, deadlines, proposal content, review criteria, and more EPA s Competition Policy Familiarize yourself with EPA s policy on competition
5 Types of Announcements Request for Proposals (RFP) Abbreviated application: workplan and a few forms Request for Initial Proposals (RFIP) 2 Phases: (1) EPA receives initial proposals (2) EPA requests full proposals from highest ranking applicants Request for Application (RFA) Submission includes all forms and certifications necessary for award
6 Announcement Contents/Highlights OMB Format Section I Describes types of projects What proposal has to address
7 Announcement Content/Highlights Section II expected number of awards expected funding amount Section III list of eligible entities Cost share/matching requirements if any Threshold eligibility criteria: may include legal, policy, relevance, programmatic, administrative, and/or financial criteria that have the effect of making an applicant, proposal/application, or project eligible or ineligible for award
8 Announcement Highlights Section IV Content and form of application Address Section I (program info), Section III (threshold criteria) and Section V (evaluation criteria) Submission method (typically hard-copy or electronically thru grants.gov) Submission dates and times
9 Announcement Highlights Section V Ranking criteria Criteria used to evaluate proposals Must address ranking criteria in proposals Other factors (in some announcements) Review and selection process
10 Announcement Highlights Section VI Award notices Administrative and national policy requirements Reporting Dispute resolution process
11 Announcement Highlights Section VII Agency Contacts Section VIII Other information
12 Modifications EPA occasionally modifies announcements Due dates, clarification of requirements, etc Automatic Notification Sign up on grants.gov for automatic notification of modifications to specific announcements Modifications posted on grants.gov
13 Communications with Applicants See Section 11 of the Competition Policy Limitations on what can be discussed and when Pre-proposal Assistance Many programs will post Q&As on a website Some programs offer conference calls/webinars where applicants can ask questions This type of information is usually in Section IV or VII of announcements, if applicable
14 Communications with Applicants EPA can: Answer applicant eligibility questions Clarify info on administrative aspects of proposal submission Respond to requests for clarification of the announcement NOTE: Clarifications that result in changes to the announcement must be communicated (via modification to the announcement) to all potential applicants EPA cannot: Offer to write proposals for applicants Review or comment on draft proposals Provide information on the Agency s approach to evaluating proposals beyond what is described in Section V of the announcement Provide a competitive advantage to any applicant
15 Competitive Process 1. EPA prepares announcement 2. EPA posts announcement on program office website and grants.gov 3. EPA receives applications/proposals from applicants Hard copy and electronically 4. EPA evaluates proposals and makes selections 5. Issues awards
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