Reference: 2011/00070/RQ/01/02 13/04/2011 EUROPEAN COMMISSION DIRECTORATE GENERAL FOR HUMANITARIAN AID AND CIVIL PROTECTION ECHO

Transcription

1 EUROPEAN COMMISSION DIRECTORATE GENERAL FOR HUMANITARIAN AID AND CIVIL PROTECTION ECHO SINGLE FORM FOR HUMANITARIAN AID ACTIONS 1. GENERAL INFORMATION 1.1 Name of Humanitarian Organisation/Country of registration SAVE THE CHILDREN - NLD 1.2 Title of the Action Resilient communities prepared to cope with floods, droughts and forest fires in the tropical regions of Bolivia 1.3 Area of intervention (country, region, localities) World Area Countries Region America BOLIVIA Cochabamba - Villa Tunari America BOLIVIA Cochabamba - Chimoré America BOLIVIA Cochabamba - Puerto Villarroel America BOLIVIA Santa Cruz - Yapacani America BOLIVIA Santa Cruz - Ascensión de Guarayos America BOLIVIA Santa Cruz - El Puente America BOLIVIA Santa Cruz - Urubichá 1.4 Start date of the Action Start date 01/05/2011 If the Action has already started explain the reason that justifies this situation (urgent Action or other reason) 1.5 Duration of the Action in months 18 months 0 days 1.6 Start date for eligibility of expenditure Is the start date for eligibility of expenditure equal to the date of submission of the initial proposal? No If yes, explain expenses charged to the budget between date of initial proposal submission and start date of the action If no, enter the start date for eligibility and explain 01/04/2011 Although the Action is scheduled to begin on 01 May Expenses for start-up preparation s will be charged beginning on 01 April Such s would include: 1) pre-ordering identified necessary supplies; 2) procuring any needed office equipment for the office; 3) recruitment s for new project staff and 4) a start-up internal workshop (materials, transportation, lodging and food for participants) Anticipated s before the Action start date are expected to be low because of the already existing sub-offices in the selected intervention area. They are s, however, that are meant to facilitate preparation activities so that the consortium partners implementing the Action are ready to begin on its start date. 1.7 Requested funding modalities for this agreement Co-financing In case of 100% financing, justify the request 1.8 Urgent action No 1.9 Control mechanism to be applied A page 1/54

2 1.10 Proposal and reports Submission date of the initial proposal 17/01/2011 Purpose of this submission ECHO reference REVISED PROPOSAL 2011/00070/RQ/01/02 Date of this submission 13/04/ NEEDS ASSESSMENT 2.1 Date(s) of assessment; methodology and sources of information used; organisation/person(s) responsible for the assessment From October 22 to December 28, 2010, the consortium of Save the Children in Bolivia (SCB), World Vision (WV), and Plan International (PI), carried out field-based needs assessments in Cochabamba and Santa Cruz. We used a methodology, based on recommendations from Save the Children's Regional Coordination for Emergencies in Latin America and the Caribbean (CRE), that included fact finding, interviews, meetings, focus groups and group work with children. The consortium also engaged the support of the Inter-Institutional Coordination Committee, whose members include the departmental Risk Management Unit (UGR), Civil Defense (the local arm of the Vice Ministry of Civil Defense or VIDECI), Commander of the National Police, the Army's representative, UNICEF, the Search and Rescue unit of the Bolivian Air Force (SAR-FAB), and the local NGO PAAC. The consortium interviewed municipal town councils and advisory boards in Cochabamba and Santa Cruz, the subnational VIDECI - at the Chapare level, Service for the Improvement of the Amazonian Navigation (SEMENA), district education and health departments, and indigenous and rural organizations. The specific dates of the field-based assessments:10-23 November 2010: WV completed the assessment in Yapacaní, Ascensión de Guarayos and Urubichá November 2010: In the Chapare region (Villa Tunari, Chimoré and Puerto Villarroel), SCB worked with Agrobioenergy Assistance to Rural People (PAAC) - a national NGO and SCB strategic partner that specializes in environment, climate change adaptation, disaster risk reduction and community participation November 2010: PI completed the assessment in El Puente.The needs assessment interview questions were designed to: i) identify vulnerabilities, natural disasters confronting municipalities and frequency of these events; ii) identify existing response activities or mechanisms to confront emergency situations at community, district, municipal and organizational levels; and iii) evaluate capacities and institutional needs for reducing disaster risks at local and sub-national levels. The consortium validated its information through a workshop and via consultations with representatives from UGRs and VIDECI. CRE reviewed all findings. As mentioned above, we consulted secondary sources in our literature reivew. One key document included the Bolivia Country Document ( a capitalization on the Sixth DIPECHO Action Plan that identifies Bolivia's needs and priorities - including priority intervention areas for DIPECHO VII. The document is based on DIPECHO VI and the partners' experience, including SCB. Also, the document Operational Recommendations for DG ECHO partners wishing to submit proposals for the Seventh DIPECHO Action Plan for South America includes recommendations based on the Bolivia Country Document. They indicate the three prioritized intervention areas as well programmatic needs based on DIPECHO VI -identified gaps. We chose from Location Two and Three to address multi-hazards in one project, and work with populations more isolated and in need. As of early February 2011, heavy rains have resulted in floods, landslides, crop loss and the destruction of roads and bridges in six out of nine departments in Bolivia (Pando, Beni, Oruro, Santa Cruz, La Paz and Cochabamba), disrupting the lives of approximately 6,500 families. The department hardest hit by these natural disasters has been Cochabamba, particularly the Chapare region. The most affected municipality is Villa Tunari, which is divided into 37 centrals (a conglomeration of community administrative councils, known as a syndicate, of a region in Villa Tunari), and has a population of 72,000 people. More detailed info in annex Problem statement and stakeholder analysis Through its legal framework, ranging from laws and supreme decrees to even the Consitution, Bolivia has an interest in improving its emergency preparedness and disaster management - including high public investment in Disaster Risk Reduction (DRR). Bolivia presently faces hazards that include floods, forest fires, drought and health epidemics. The underlying human-made hazards of conflict (i.e., protests and blockades because of tense political situations), economic migration, and poverty could potentially exacerbate risks occurring as a result of naturally occurring hazards. From , Bolivia experieced the following adverse events: 5,033 floods; 1,814 emergencies from drought; and 290 fires. In the case of floods, the most affected departments are La Paz, Cochabamba and Santa Cruz (Source: VIDECI - INE, 2008; cited in the Bolivia Country Document 2010). Much of the public investment in DRR, however, has focused on infrastructure. As evidenced by the principles found in the Support Project for the Prevention of Disasters in the Andean Community (PREDECAN) - which affects Bolivia, and Bolivia's Emergency Strategic Plan, priorities also include capacity building for institutional organizations and coordination mechanisms as well as strengthened knowledge and information on risks, and education and communication.we analyzed stakeholders' needs at the national, sub-national and local levels:national and Sub-national: 1) VIDECI and Civil Defense oversee and manage risks/emergencies by coordinating with local, departmental and national agencies. Although they have office space, human resources, and complete evaluations of damages and needs assessments, they indicate that they lack necessary materials and infrastructure to meet their responsibilities. 2) The departmental UGRs, although they coordinate with entities working on emergencies and are responsible for strengthening municipalities' disaster management capacity, they are not familiar with risk management nor the institutional framework established by the national DRR law. Local: 1) Municipalities are to elaborate risk management and contingency plans, risk/vulnerabilty maps, have storage spaces and supplies, disseminate emergency information to communities, declare municipal states of emergency and coordinate with authorities such as the governor and the UGR. Despite having some funding dedicated in their annual budget along with strong relationships with community organizations and indigenous communities, municipalities do not have their own active Emergency Operations Committees (COE)s, nor do they have emergency preparedness plans, early warning systems (EWS) or safety protocols. 2) Women and children are most affected page 2/54

3 by a disaster. Although women participate in designing and implementing community activities/projects, and in general are responsible for the care and safety of children, they are unfamiliar with risk management.3) Rural community and indigenous community organizations know their areas well, meet regularly, communicate with municipal authorities, and raise community awareness. They need support to develop emergency preparedness plans, particularly those tied to environmental changes, so that families are better able to mitigate the risks of losing their homes and livelivelihoods.4) Children and teachers have access to information and can disseminate it to community and family. They do not know risk management, do not have school plans/maps, do not know First Aid nor safety protocols. 2.3 Summarise findings of the assessment (include full report in annex, if relevant) and link these to the Action Flooding is the main hazard in Bolivia. In previous DIPECHO Action Plans, SCB implemented projects in Beni - mainly in the lower regions of the rivers Mamoré, Ichilo and Grande. For the Seventh DIPECHO Action Plan for South America, the consortium proposes an intervention area located in the Chapare region as well as in Santa Cruz to build on knowlege gained from DIPECHO projects. This area also corresponds to the higher tributaries of the aforementioned rivers that contain a unique tropical, amazonian ecosystem located between the eastern Andean chain and the Beni plains. The quantity of water that these rivers carry to the Beni plains poses serious threats to the nearby populations in the intervention area. Its basins are made up of thousands of streams and dozens of tributaries that spread throughout 66 percent of the country. They also collect rainwater from the eastern slopes of the Andes, which in large part feeds into these rivers. The annual average precipitation level reaches 3,000 mm 2 and in some areas exceeds 5,000 mm2,creating one of the wettest regions in the world. Water runs down slopes, barely containing the fragile equilibrium created by the diverse forest cover. According to the assessment of seven municipalities, primary hazards affecting populations are floods and related health epidemics, forest fires and drought. The attached table hereunder, shows the percentage of the population affected by these and other identified hazards. In summary: Floods are the primary hazard in all municipalities but two, ranging from 70 to 80 percent of the population affected. In Ascensión de Guarayos and Urubichá an average of 32 percent of the population is affected. Flooding intensified in the last decade (i.e., 2001, 2004, 2006, 2009 and 2010), affecting an average of 10,000 families per year in the intervention area. Municipalities identified epidemics such as dengue and yellow fever as health issues that increase during floods. Forest fires are the top hazard in Ascensión de Guarayos and Urubichá, affecting an average of 77 percent of the population. They are mainly the result of poor management of slash-and-burn activities. It is quite common in Bolivia that farmers clear trees and brush from their land by burning, and there is a high risk that flames will spread to other areas, causing forest fires. Drought is another high priority hazard that affects an average of 40 percent of the population in the intervention area (with the exception of Villa Tunari and Chimoré). Based on our problem statement, stakeholder analaysis, identified priority hazards, the consortium identified the following findings: Civil Defense and UGR need to strengthen skills and capacities to prepare for future emergencies, given the high vulnerability of existing and recurrent threat of adverse events. Civil society (local, sub-national and national levels) and COEs require stronger ties for more accurate and practical coordination of emergency preparation and DRR. Need to include other sectors (health, education) by mainstreaming DRR into existing activities. The general population, particularly children and youth, need information on disasters and preparedness. Access to education and communication in emergencies can be through school or community activities. Strong community organization can be exploited to increase resiliency through preparedness and small scale mitigation works. There is no municipal nor departmental capacity to provide adequate and prompt response in an emergency. Tables with additional information Top Three Hazards and Affected Levels Municipality Floods Forest fires Drought Priority % affected Priority % affected Priority % affected Villa Tunari N/A Chimoré* 1 70 N/A Puerto Villarroel Yapacaní El Puente Ascensión de Guarayos page 3/54

4 Urubicha Table based on needs assessment in the proposed intervention area (SCB, PAAC, WV and PI) in November-December 2010 *Chimoré identified epidemics and high winds as its second and third, respectively, hazards 3. HUMANITARIAN ORGANISATION IN THE AREA OF INTERVENTION 3.1 Humanitarian Organisation's presence in the area of intervention: brief overview of strategy and current or recent activities in the country All three consortium partners have a presence in the intervention area, with experience in developing and implementing activities in education, health, child protection, emergency response and Disaster Risk Reduction (DRR). All partners base their activities on the promotion of children's rights with a high level of local participation. To ensure that DRR activities are child-focused, the consortium is committed to increasing not only the consideration of children, but their participation, in DRR activities. Each partner has their own approach to child-rights programming, and this Action is an opportunity to compare methods across the consortium and develop a best-practice model on child-centered DRR in Bolivia appropriate for the various cultural contexts.save the Children (SC) member organizations work in over 120 countries around the world and in 10 countries in Central and South America. SC has extensive experience working with international donors, in particular DG-ECHO, that support emergency preparedness and response projects and are carried out pursuant to the Hyogo Framework for Action and Millennium Development Goals. Our Regional Emergency Coordination framework, for example, ensures not only a strategic program approach, but also a focus on both safeguarding children and enabling/promoting their participation in emergency preparation and response activities. Since 1985 SCB has worked to improve the lives of children in both urban and rural Bolivia through programs in health, education, livelihoods, preparation for emergencies and child protection. We have done this throughout years of sociopolitical turmoil and instability, floods and drought. We are currently focusing our emergency programming on c hild-centered DRR to ensure that children are safe and protected at all times. With offices in La Paz, Oruro, Cochabamba, Trinidad and sub-offices in El Alto, Caranavi and Caracollo (Oruro) we are positioneded to work throughout the country. SCB works closely with VIDECI to ensure that all activities are compliant with its policies and strategies. In addtion to the previously mentioned DIPECHO-funded projects, where we supported the developments of EWS and emergency education plans, SCB is active in various national events; in 2010 alone, SCB participated in the World Food Programme's food security analysis, UNICEF-led WASH cluster, national COE emergency meetings, and workshops such as "National Encounter of Socialization of Significant Experiences in Local Risk Management" and "Seminary on the Incorporation of Risk Management and Climate Change Adaptation in Education", both organized by the European Commission and the Project to Prevent Disasters in the Andean Community (PREDECAN). Also, in July 2008 SCB organized the "First National Workshop of Systematization of Lessons Learned in Emergencies in Trinidad," largely attended by humanitarian organizations that work in Bolivia. Of note is that the founding of PLARED (Inter-institutional Support Platform for the Reduction of Disasters) came out of this workshop and is the first such network to gather the relevant public and private humanitarian organizations.since 2002, World Vision provides support to the communities of Yapacaní, El Puente and Ascensión de Guarayos through Area Development Projects. WV also closely works with VIDECI and other governmental departments, linking its humanitarian interventions and DRR activities with the national framework, policies and strategies. It is a permanent participant in the national and regional humanitarian networks and collaborates with the national and sub-national COEs.Since 2005, Plan International provides support to the communities of Urubichá, Ascensión de Guarayos and El Puente through direct development interventions. During the disastrous floods in El Puente, for example, PI carried out a WASH response project. The button "Annex" can be used to attach an area map of intervention 3.2 Actions currently on-going and funding requests submitted to other donors (including other EC services) in the same area of intervention - indicate how overlap and double funding would be avoided Save the Children in Bolivia is part of the consortium of Emergency Capacity Building (ECB). Other members are Oxfam GB, Care, WV and Catholic Relief Services. As part of this consortium, we are in a second phase (ECB II) for five years ( ). The objectives are: 1) to promote and support the public and private inter-institutional coordination in the country; 2) to standardize training methodology and tools for emergency preparation; 3) to influence public policies; and 4) to strengthen local capacities at all levels. ECB II will facilitate the creation of synergies among the participant organizations and will promote the coordination of response actions among the government, the international cooperation and the humanitarian organizations. ECB is more of a coordinating body on developing capacity of the consortium members as well as civil society and governmental entities. There is little funding available and most members contribute their own time to support activities. Save the Children in Bolivia and its partners are currently implementing development activities in the proposed intervention areas. Because they are in different programmatic sectors focused on education and health, these activities do not overlap with - but rather, positively complement - those of the current proposal. The consortium will not double charge staff time nor expenses of project resources. The ECHO proposal to be implemented by ITDG and SCF, currently in process of approval, will allow progress in strengthening local organizations and beneficiary communities in the municipality of Villa Tunari. This municipality is also part of this proposed DIPECHO preparedness project. When both projects are approved the implementation period will overlap, allowing to optimize the training activities (synergy). For example, when the communities meet page 4/54

5 to carry out activities of improvement their water systems or receive materials to recover their crops, DIPECHO staff will work on the principles and practices of RRA and CCA applying these to the situation of vulnerability and threats of the communities, using the examples of recent disasters.. It will also seek to synchronize all ECHO activities with DIPECHO ones in order to optimize the work of the project staff and the use of resources. 4. OPERATIONAL FRAMEWORK 4.1 Exact location of the Action (include map of project location) World Area Countries Region Location America BOLIVIA Cochabamba - Villa Tunari villa Tunari America BOLIVIA Cochabamba - Chimoré Chimoré America BOLIVIA Cochabamba - Puerto Villarroel Puerto Villaroel America BOLIVIA Santa Cruz - Yapacani Yapacani America BOLIVIA Santa Cruz - Ascensión de Guarayos Ascensión de Guarayos America BOLIVIA Santa Cruz - El Puente El Puente America BOLIVIA Santa Cruz - Urubichá Urubichá Map of project location (reference) Please see attached annex Beneficiaries Total number of direct beneficiaries The direct beneficiaries are located primarily in 35 communities in the seven participating municipalities. These beneficiaries represent the population that is most affected by the hazards of floods, forest fires and drought as described in Sections 2 and 3. Tables with additional information 'Municipalities Families Total population Schools Number Total of inhabitants schools Number of students Number Number Number of of of schools students teachers Institutional Community representatives inhabitants (Civil Defence, MINED,, etc) Villa Tunari Chimoré Pto. Villarroel Yapacaní El Puente Guarayos Urubichá TOTAL TOTAL BENEFICIARIES Status of the direct beneficiaries (multiple options possible) IDPs Refugees Returnees Local population Others (e.g. for Grant Facility, thematic funding, etc...) Specificities of direct beneficiaries (please elaborate, refer to groups as appropriate, e.g. unaccompanied minors, disabled, children, ex-combatants...) No No No Yes Yes page 5/54

6 In addition to the table provided in Section 4.2 with a breakdown of beneficiaries (210 teachers, 272 institutional representatives), the 1,050 identified students are children from ages of In addition, the total number of community inhabitants can be disaggregated as approximately 56 percent men and 44 percent women: 17,718 and 13,921 respectively. The families who live in the intervention area are extremely poor. The children and other family members are socially and environmentally vulnerable, with few means of production and little access to basic services. The population consists mainly of indigenous communities and subsistence farmers (former migrants) who survive by growing rice, yucca, corn and fruits such as citrus, papaya, banana and pineapple. They obtain their protein needs through hunting and fishing (especially during floods). Conditions of poverty, malnutrition and inadequate living conditions are exacerbated by the flooding, forest fires and drought, i.e., availability of potable water, habitable shelter, medicine and nutritious food. In addition, insufficient systems for transportation especially for indigenous communities living away from the roads (e.g., roads), sanitation, education and healthcare affect any emergency response in the intervention area Direct beneficiary identification mechanisms and criteria In general, a significant number of communities throughout Bolivia have insufficient response mechanisms that will protect the most vulnerable population: women, children and the least economically advantaged. To better identify where to target actions in this proposal, the consortium used criteria for direct beneficiary identification that included input from key stakeholders, such as multi-level government leaders, children, and women. Such consultations ensured that any proposed project activities will meet the needs of the most vulnerable groups. We selected 50 communities based on a combination of determination of highest historical risk for disaster - particularly flooding, drought, and forest fire - as well as in consultation with national/local government authorities as well as community leaders in the targeted area to ensure we would be reaching those most in need: The VIDECI, through national and sub-national offices, worked with the consortium in identifying priority areas. Sub-national actors such as the departmental UGRs, SENAMHI, SEMENA and SEDUCA in identifying the intervention area. Local municipal authorities participated in meetings with the consortium to identify those vulnerable populations and in which communities Describe to what extent and how the direct beneficiaries were involved in the design of the Action In designing this Action, the consortium carried out consultations in the form of focus group discussions and semi-structured interviews with: community leaders; children and young people; women; people who have been affected by flooding, forest fires and drought; local government officials - particularly in the areas of health, education and child protection; and local NGOs. Because these groups are familiar with the consortium partners' work, recognize the need for emergency preparedness and DRR, they are interested in participating in any Action activities. Through consortium experience and presence in the proposed intervention area, communities and local actors - including rural federations and indigenous groups - expressed during the needs assessment a desire to continue working together. These local actors are highly motivated to work in Disaster Preparedness because of the frequently occurring floods, forest fires and drought. Likewise, the UGRs of Cochabamba and Santa Cruz, the sub-national (termed regional in Bolivia) Civil Defense of Chapare and the selected municipalities requested the consortium partners for continuing support in the areas of Disaster Preparedness. They documented their request through official letters of support. Once awarded funding for this Action, the consortium will confirm activities with stakeholders - including their responsibilities for activity implementation and monitoring and evaluation. For these support letters see annex Other potential beneficiaries (indirect, "catchment", etc...) The consortim estimates that a minimum of 112,000 people (50 percent of the total inhabitants of the seven municipalities) will indirectly benefit from this Action. Most will indirectly benefit as a result of awareness raising campaigns and those who will be reached by an adopted school-based DRR curriculum. Although municipalities' technicians will be directly involved in training activities, other employees of public organizations (police, health services, journalists) will also indirectly benefit from socialization of results, campaigns and fairs Direct beneficiaries per sector Direct beneficiaries per Disaster Preparedness sector, Number of beneficiaries page 6/54

7 Local disaster management (75% of the total direct beneficiaries) Institutional linkages and advocacy 272 technicians of the local administrations, political representatives, community leaders, NGO representatives Information, education and communication (total direct beneficiaries) Small scale infrastructure and services (30% of people reached in targeted communities) Stockpiling of emergency and relief items (total direct beneficiaries) Sector Nb beneficiaries/sector Disaster preparedness page 7/54

8 GRANT AGREEMENT 4. OPERATIONAL FRAMEWORK OPERATIONAL OVERVIEW OF THE ACTION : Logical framework 2011/00070/RQ/01/02.. Title of the Action Resilient communities prepared to cope with floods, droughts and forest fires in the tropical regions of Bolivia principal objective To reduce vulnerability of the population in a number of disaster prone areas in Bolivia. Intervention logic Objectively verifiable indicators Sources of verification specific objective To support strategies that strengthen resilience and capacity of communities and institutions to better prepare for, mitigate and respond to natural disasters (flood, drought and forest fires indicator 1 80% of communities develop DRR plans target value indicator 2 100% of the population of the intervention area has strengthened capacities to cope emergencies and disasters. target value indicator 3 7 municipal COEs are organized and strengthened to facilitate communities in emergency preparation target value 80% of communities COEs source of verification 1 DRR plans, evaluation and final reports source of verification 2 Baseline, KAP survey, list of participants in training workshhops source of verification 3 Organisation chart, COE's regulations Risks and assumptions Stakeholders' interest to make and keep commitments and attend trainings, support for children's participation, availability of experienced staff, any response if a disaster occurs will minimally affect the project's implementationdespite some social conflicts presented since the end of the year 2010, due particularly to the rise in the prices of the basic basket of foodstuffs, the situation in general is relatively stable. In the regions covered by the project there have not been political risk situations for the implementation of the project, but there have been localized natural disasters, mainly landslides on the Cochabamba-Santa Cruz road, that have paralyzed land transport for a few days in February this year. Since the beginning of February 2011 there were flash floods in the Chapare, causing damages to more than 2000 families, with loss of crops (more than 5000 hectares) and some tens of houses. The national Government intervened quickly with food and medicine. Currently displaced families returned to their communities and there is demand for seeds and tools that enable them to recover their lost crops. It is expected to find the sensitized population to participate actively in the activities of preparedness and prevention which will implement the project. It has the active support of the Secretariat of the Mother Earth of the Governor of Cochabamba and the RMUs of CochabambDespite some page 8/54

9 RMUs of CochabambDespite some social conflicts presented since the end of the year 2010, due particularly to the rise in the prices of the basic basket of foodstuffs, the situation in general is relatively stable. In the regions covered by the project there have not been political risk situations for the implementation of the project, but there have been localized natural disasters, mainly landslides on the Cochabamba-Santa Cruz road, that have paralyzed land transport for a few days in February this year. result 1 Strengthened DRR management of sub-national and local actors increasing their coping capacity and resilience indicator % of target communities, NGOs and COEs in the project area have increased their disaster coping capacity including child protection source of verification 1.1 Project monitoring reports, learning assessments target value 80% of communities, NGO's and COE's indicator communities and 7 municipalities have developed new/updated risk and resources maps and contingency plans source of verification 1.2 maps and plans validated by local authorities, drill and simulation reports target value 80% of communities and 7 municipalities result 2 Strengthened institutional linkages, coordination mechanisms and advocacy of best practices on DRR indicator communities provided with new/ renovated EWS target value indicator community ERTs and 7 municipality ERTs are trained and equipped target value indicator 2.1 A multi-levels emergency coordinators mechanism established target value 21 EWS stations 35 communities ERT, 7 municipal ERT One active coordination mechanism source of verification 1.3 Training records, project monitoring reports, protocols for EWS management and communication with Beni EWS; EWS records source of verification 1.4 List of ERT members Signed reception forms Simulation reports Response Training Plan Pre test/post test source of verification 2.1 Working meetings with municipalities to develop unified response protocols Agreements between municipalities and local stakeholders about coordination mechanism, Simulations reports page 9/54

10 indicator journalists trained to multi-media reporting on disaster risk reduction source of verification 2.2 multi-media reports target value 30 journalists result 3 Increased capacity of school children to prepare for and respond to disasters and raise awareness on disaster preparedness and climate chance adaptation indicator schools have completed a school emergency plans target value 35 schools indicator % of target school-aged children know at least two DRR messages and two bio-indicators source of verification 3.1 List of participants, school emergency plans validated by educations authorities, school drills evaluation, Banners showing emergency plans located at schools source of verification 3.2 Pre/post test Grand parents tale to children contest (bio-indicators) target value 70% of the children indicator child-led disaster awareness campaigns developed source of verification 3.3 Radio spots, campaign materials, KAP study target value 35 campaigns result 4 Increased local capacity to mitigate risks and cope with disasters result 5 Improved local capacity to immediately respond to community needs after an emergency indicator water wells in flooding areas are protected and usable target value indicator schools have basic mitigation works implemented target value indicator municipal emergency offices provided with basic equipment target value indicator 5.1 in 7 municipalities a warehouse equipped target value 17 water wells 17 schools 7 municipalities 7 municipalities source of verification 4.1 Approved designs and budget Technical assessment of wells conditions Photos source of verification 4.2 Survey of school infrastructure needs, approved designs and budget, invoices of purchased materials, plans for maintenance and operation, photos source of verification 4.3 Approved designs and budget, invoices of purchased materials, specifications for maintenance and operation, photos source of verification 5.1 Stocking material and delivery forms signed by municipal authorities, municipal signed agreement committing to responsibility of restocks indicator municipal technicians trained to manage a logistic system target value 14 technicians source of verification 5.2 Training records, project monitoring reports, norms for warehouse management page 10/54

11 page 11/54

12 activity 1.1 Conduct Training of Trainer workshops for sub-national and local stakeholders on DRR principles, child protection in Emergencies, Sphere standards and education in emergencies; and roll-out workshops to intervention area. activity 1.2 Support municipalities and communities to develop and periodically update their DRR management components: risk and resource maps, contingency plans and EWS stations and appropriate instruments for standardization, impact measurement and accountability activity 1.3 Multi-level conference for authorities from Santa Cruz, Cochabamba and Beni on Disaster Risk Reduction and Climate Change Adaptation; in cooperation with VIDECI and ECB II consortium to strengthen understanding of roles in the national system regarding concepts of DRR, EWS integration, accountability and impact measurement activity 2.1 Establish venues for collaboration at all levels activity 2.2 Two sub-national workshops for journalists activity 3.1 Training of Trainers on DRR educational guides, school emergency plans, safety and children's rights; school emergency plans activity 3.2 Train and equip 35 school emergency response teams activity 3.3 Support children to disseminate DRR messages in various venues activity 4.1 Protection and/or renovation of 30 community water wells activity 4.2 Small scale mitigation works: 30 schools activity 4.3 Improvement through basic equipping of seven municipal COEs activity 5.1 Stocking of basic emergency and relief items activity 5.2 Training on warehouse management and logistics concepts for 14 persons (two per municipality) activity 5.3 Construction and / or improvement of small warehouses Preconditions There is not a high turnover of governmental authorities; political situation remains stable and intervention area minimally impacted by protests or blockades. page 12/54

13 4. OPERATIONAL FRAMEWORK MORE DETAILED INFORMATION PER RESULT - result (1) Details Result's short description Strengthened DRR management of sub-national and local actors increasing their coping capacity and resilience global (eur) ,61 Eur Sector Sub-sector Disaster preparedness Local disaster management components number of beneficiaries status of beneficiaries IDP population refugees returnees others This result focuses on enabling communities, municipalities and departments to instiutute and/or strengthen the components of their DRR management system. All trainings and systems building processes keep in mind the necessity of strengthening the capacity of stakeholders and having an agreed upon plan in place so that these systems continue after the project concludes. Prior to beginning activities for this result, we will conduct a start-up internal workshop to share project goals and plan initial activities and timetable. As part of the start-up process, we will also gather and review any existing protocols, contingency plans and existing materials from other institutions regarding Disaster Preparedness. After the baseline and analysis, we will consult with the DIPECHO partners, VIDECI, the departmental UGRs as well as municipal and community organizations on our project design - making any necessary adjustments in approach to ensure maximum project results and impact. We will also establish a joint project monitoring visit schedule with VIDECI and the departmental UGRs. Many products from activities under this result require printing of materials to be disseminated to communities, municipalities as well as selected departmental authorities: INEE minimum standards, Community-Based Disaster Risk Management manual, child-centered DRR guide, Risk and Resource Maps. page 13/54

14 4. OPERATIONAL FRAMEWORK MORE DETAILED INFORMATION PER RESULT - result (1) Objectively verifiable indicators 1/4 - Objectively verifiable indicators 80% of target communities, NGOs and COEs in the project area have increased their disaster coping capacity including child protection Sources of verification Project monitoring reports, learning assessments target value 80% of communities, NGO's and COE's Local authorities, civil society stakeholders (municipalities, NGOs, education system) and targeted community trained and able to fulfil their roles within the DRR management system; understand national system priorities 2/4 - Objectively verifiable indicators 35 communities and 7 municipalities have developed new/updated risk and resources maps and contingency plans Sources of verification maps and plans validated by local authorities, drill and simulation reports target value 80% of communities and 7 municipalities Communities and municipalities have new/updated risk and resources maps and contingency plans; 80% of those plans have at least one child protection mechanism 3/4 - Objectively verifiable indicators target value 21 communities provided with new/ renovated EWS 21 EWS stations Sources of verification Training records, project monitoring reports, protocols for EWS management and communication with Beni EWS; EWS records Within a year, the EWS will be established taking into account the outcomes of specialized studies to be carried out by SENAMHI, SEMENA and the participation of RMUs of Santa Cruz, Cochabamba and Beni. These EWS will be managed by communities who have developed a communication network 4/4 - Objectively verifiable indicators 35 community ERTs and 7 municipality ERTs are trained and equipped Sources of verification List of ERT members Signed reception forms Simulation reports Response Training Plan Pre test/post test target value 35 communities ERT, 7 municipal ERT By the 6 th month, 35 communities ERTs and 7 municipal ERTs trained and active; communication systems functioning to coordinate activities with SAR-FAB and Health Centers. page 14/54

15 4. OPERATIONAL FRAMEWORK MORE DETAILED INFORMATION PER RESULT - result (1) Activities 1/4 - Activities Start date End date Conduct Training of Trainer workshops for sub-national and local stakeholders on DRR principles, child protection in Emergencies, Sphere standards and education in emergencies; and roll-out workshops to intervention area. This is one of the initial activities under this project. Before beginning, however, we will conduct a baseline survey for the first two months in order to determine people's knowledge, attitude and practices in preparedness and response in emergencies with special focus in DRR. The baseline will consist of 1) a Knowledge, Attitude, and Practices (KAP) survey, 2) interviews with community members, education sector, children and local and sub-national authorities, and 3) collecting any further needed data. We will also conduct an endline at the conclusion of the project. Based on an analysis from the baseline, and paying particular attention to children's responses, we will make any needed adjustments to our monitoring and evaluation systems and also to our existing trainings - including those in this activity - so that we best meet children's and their communities' needs in terms of disaster preparedness. In order to better transfer skills and knowledge, we will conduct Training of Trainer (ToT) workshops for master trainers on the topics of DRR principles, Sphere Project, Inter-agency Norms for Education in Emergency (INEE) child protection in emergencies. Main approach of DRR will consider the following topics: Vulnerability and impact data/indicators Social protection Structural and technical measures Organizational capacities and coordination Preparedness and contingency planning Emergency response mechanisms Participation and voluntarism The ToT will train volunteer master trainers, who potentially include community leaders, teachers, Civil Defense and VIDECI, COE members, SEDUCA, SEDEGES (Departmental Social Services) and SAR-FAB - representing both the local level as well as departmental (sub-national) level. The master trainers will then be responsible to train participants in all 35 communities. Another crucial component of these workshops is capacity building in terms of instruments standardization for emergencies preparation, impact measurement and accountability - based on ECB materials. 2/4 - Activities Start date End date Support municipalities and communities to develop and periodically update their DRR management components: risk and resource maps, contingency plans and EWS stations and appropriate instruments for standardization, impact measurement and accountability Elaborate and/or update 7 municipality and 30 community risk and resources maps and contingency plans Conduct a study on the current existence or status of EWS supported by SENAMHI and SEMENA national organizations Equip and/or renovate EWS stations in 21 communities Train 30 communities leaders and 30 children on EWS management and monitoring Empower the municipalities in the supervision and sustainability of these systems To have a comprehensive DRR management, municipalities and communities will work on developing their risk and resource maps, emergency contingency plans and Early Warning page 15/54

16 System (EWS) stations. As part of their DRR management, communities and municipalities will not only develop these components as needed, but they will also institute as part of their plan a system for annually updating them. They will also institute a method for obtaining community feedback to guide the annual UPDATEs.Regarding the maps, all communities and municipalities will participate in developing their Resource and Risk Maps that identify threats, vulnerabilities and resources. Through Participatory Rural Appraisal (PRA), we will support the gathering of information targeted at identifying how communities typically respond to risks including those risks for children; who from the community does what during an emergency response; which segments of the population are typically most affected during emergencies; and community expectations.the project will support the distribution of these maps in printed and electronic formats. This information will also inform the development of contingency plans. Community leaders will develop a plan that provides a summary of the community assets/resources and identifies the threats/risks within the community - incorporating the community-developed Risk and Resource Map. The plans will provide basic information on the level of alerts, and be user-friendly with simple and easy-to-understand language. The plan will incorporates an action plan and the corresponding protocols for floods, forest fires and drought. These plans will serve as tools that help communities interact with the municipal governments, and report any occurrence to the UGR in their municipality. The municipalities will develop their contingency plans that provide information on the municipal UGR, its functions and commissions (clusters). The municipalities will also consider the education sector in their contingency plans and must include at least one child protection mechanism. This part of the plans will involve operating procedures for coordination, alert, mobilization and response activities when an occurrence is about to take place and/or an emergency is already evolving that directly affects the education sector and its members. SEDUCA is the education sector head in each department, working directly with the district level directors/officers. These SEDUCA representatives will provide relevant information on school year activities and how they could be affected by emergencies. The plan developed in Beni under DIPECHO VI and the INEE manual will serve as a resources. 3/4 - Activities Start date End date Multi-level conference for authorities from Santa Cruz, Cochabamba and Beni on Disaster Risk Reduction and Climate Change Adaptation; in cooperation with VIDECI and ECB II consortium to strengthen understanding of roles in the national system regarding concepts of DRR, EWS integration, accountability and impact measurement The consortium and CRE will facilitate at national multi-level conference for authorities of related national and sub-national institutions. Participants will include representatives from VIDECI and Civil Defense, UGRs and COEs, SAR-FAB, SEDUCA and local NGOs. On the agenda: 1) Beni representatives will have the opportunity to discuss successes in DRR management, as well as their lessons learned. 2) SENAMHI will inform these key actors at the departmental level about the services and projects that they provide and have in place, primarily during emergency situations as a result of conditions of enviornmental changes. 3) Using the ECB II resources, in particular the toolkit for accountability and impact measurement, participants will learn more about the monitoring and evaluation required in order to have a sucessful DRR management system. 4) VIDECI will provide a brief overview of the roles and priorities of the national system. The intent behind this conference is to initiate and promote a closer coordination among VIDECI and the key stakeholders at the sub-national and local level in DRR management - resulting in a common approach. One product out of this conference will be an agreement that establishes a permanent coordinating mechanism to facilitate iniformation exchange at the local, sub-national and national levels. Participants will be responsible for disseminating this information to their colleagues upon their return. For more information, please see Result 2. 4/4 - Activities Start date - End date - Installing/updating EWS in 21 communities; training of 30 communities leaders and 30 child leaders from communities in rivers with high basins - tied to Beni s EWS and including a monitoring system page 16/54

17 Project staff will develop a core group of community- and municipal-based trainers - a minimum of 20 potential trainers - from the COEs in how to train CERTs and municipal ERTs in the use of equipment for early warning systems and emergency responses. Then, in partnership with this core group, project staff will conduct the ERT training. In consideration of women's participation, each ERT will have a minimum of five men and five women. Each person on the ERT will have a designated task in the following areas: early warning, First Aid, child protection, shelter, evacuation, water and sanitation, needs assessment. They will also have participated in training on child-centered Disaster Risk Reduction, community based disaster risk management, child participation, child protection and education in emergencies, standard disaster preparedness tools - Sphere, risk and resource mapping. As part of their training to be ERT members, they will learn about 1) ERT functions and basic DRR concepts; b) damage assessment and needs identification utilizing a VIDECI form (FEDANH) and another form developed by US OFDA. ERT members will be encouraged to adapt the forms as necessary for their area. 2) Security and First Aid, including theory and practice under the supervision of the SAR-FAB, and SEDUCA and health centers; and d) prevention and control of fires. During these workshops, the participants will elect a leader in order to more effectively define roles and responsibilities for each member (based on recommendations from ERT members in Beni), as well as develop agreements with SAR-FAB and SEDUCA in how to continue their technical support in the future. Project staff will discuss with the Bolivian Red Cross possibilities in supplying communities and their schools with basic emergency response kits. These kits will include standard items as well as child-specific items. Items include air wear, rain ponchos, boots, flashlights, and flashlight batteries.certs and other community/government representatives - particularly COEs - involved in emergency response will conduct disaster simulation exercises in each community - including the school, followed by an evaluation of the simulation and re-examination of their community's contingency action plan. To raise awareness of the mitigation strategies in the plan, a cross-section of the population is expected to participate: men, women, children, and elderly. page 17/54