2:30 P.M., WEDNESDAY, JUNE 8, 2016 AGENDA

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1 SPECIAL MEETING OF THE TECHNICAL ADVISORY COMMITTEE WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA 4040 PARAMOUNT BOULEVARD, LAKEWOOD, CALIFORNIA :30 P.M., WEDNESDAY, JUNE 8, 2016 AGENDA Each item on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as For Information or For Discussion may also be the subject of an action taken by the Board or a Committee at the same meeting. 1. DETERMINATION OF A QUORUM 2. PUBLIC COMMENT Pursuant to Government Code Section MINUTES OF THE MEETING OF MAY 19, 2015 Staff recommendation: Approve as submitted. 4. DISCUSSION REGARDING UPDATE OF FIVE YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEARS THROUGH Staff recommendation: For information. 5. GROUNDWATER RELIABILITY IMPROVEMENT PROGRAM S ADVANCED WATER TREATMENT FACILITY (GRIP AWTF) DESIGN-BUILD ENTITY (DBE) PROCUREMENT PROCESS UPDATE REGARDING FINAL CONTRACT NEGOTIATIONS Staff recommendation: For discussion and possible action. 6. GROUNDWATER BASIN MASTER PLAN AND PROGRAMMATIC ENVIRONMENTAL IMPACT REPORT UPDATE Staff recommendation: For information. 7. SAFE DRINKING WATER PROGRAM NEW PROJECTS & AGREEMENTS WITH CITY OF HUNTINGTON PARK, CALIFORNIA AMERICAN WATER AND CITY OF LYNWOOD Staff recommendation: For information. Page 1 of 2

2 8. ADJOURNMENT Agenda posted by Scott M. Ota, Chief Financial Officer, May 27, In compliance with ADA requirements, this document can be made available in alternative formats upon request. In compliance with the Americans with Disabilities Act (ADA), if special assistance is needed to participate in the Board meeting, please contact the Chief Financial Officer at (562) for assistance to enable the District to make reasonable accommodations. All public records relating to an agenda item on this agenda are available for public inspection at the time the record is distributed to all, or a majority of all, members of the Board. Such records shall be available at the District office located at 4040 Paramount Boulevard, Lakewood, California Agendas and minutes are available at the District s website. EXHAUSTION OF ADMINISTRATIVE REMEDIES If you challenge a District action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Chief Financial Officer at, or prior to, the public hearing. Any written correspondence delivered to the Chief Financial Officer before the District s final action on a matter will become a part of the administrative record. Page 2 of 2

3 MINUTES OF MAY 19, 2015 TECHNICAL ADVISORY COMMITTEE MEETING WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA A special meeting of the Technical Advisory Committee (TAC) of the Water Replenishment District of Southern California was held on May 19, 2015 at 2:06 p.m. at the District Office, 4040 Paramount Boulevard, Lakewood, California, Chairperson Jim Glancy of the City of Lakewood called the meeting to order and presided thereover. Administrative Specialist Sheryll Moffat recorded the minutes. 1. DETERMINATION OF A QUORUM In addition to the Chairperson, Committee members present included Rob Beste of the City of Torrance, Eric Leung of Long Beach Water Department, Kate Nutting of Golden State Water Company, and Craig Gott of Suburban Water Systems. A quorum was met. WRD staff included Robb Whitaker, Ken Ortega, and Jason Weeks. Director John D. S. Allen also attended. 2. PUBLIC COMMENT None. 3. MINUTES OF THE MEETING OF APRIL 14, 2015 The minutes were unanimously approved as submitted. 4. FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS THROUGH Assistant General Manager Ken Ortega explained the process that staff goes through in preparing the five year capital improvement plan. He said that staff intends to take the plan to the June 18 Board Meeting. Mr. Ortega said that the District s past capital improvement program accomplishments include: the Leo J. Vander Lans (AWTF) Expansion; the draft Groundwater Basins Master Plan (GBMP); the Groundwater Reliability Improvement Program (GRIP) Advanced Water Treatment Facility (AWTF) Property Acquisition; the Groundwater Reliability Improvement Program (GRIP) Advanced Water Treatment Facility (AWTF) Recirculated Draft Environmental Impact Report (EIR). He said that the Notice of Availability for the recirculated draft environmental impact report published on April 1 is staff s most recent accomplishment. Mr. Ortega stated that the District s capital improvement projects are: the Water Independence Now (WIN): Groundwater Reliability Improvement Program (GRIP); the Brackish Water Reclamation Projects; the Stormwater Conservation and Groundwater Storage Projects; the Technical Advisory Committee Page 1 of 2 May 19, 2015

4 Groundwater Management Projects; the Safe Drinking Water Projects and the Water Infrastructure Projects. Upon a motion duly made by Mr. Beste, seconded by Mr. Leung, it was unanimously RESOLVED: That the TAC recommends approval of the Capital Improvement Program for Fiscal Years through as presented. 5. ADJOURNMENT With no further business to come before the Committee, the meeting was adjourned at 2:50 p.m. Chairman ATTEST: Vice Chairman Approved in minutes of: Technical Advisory Committee Page 2 of 2 May 19, 2015

5 MEMORANDUM ITEM NO. 4 Prepared by: Ken Ortega Reviewed by: Ken Ortega Approved by: Robb Whitaker DATE: JUNE 8, 2016 TO: FROM: SUBJECT: TECHNICAL ADVISORY COMMITTEE ROBB WHITAKER, GENERAL MANAGER DISCUSSION REGARDING UPDATE OF FIVE YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEARS THROUGH SUMMARY As part of the annual budget process, staff will start updating WRD s Five-Year Capital Improvement (CIP). The CIP is a short-range plan, which identifies capital projects and equipment purchases, provides a planning schedule and identifies options for financing the plan. Essentially, the plan provides a link between proposed capital improvement projects, master plans, strategic plans, and WRD s annual budget. The CIP is also an effective tool to integrate capital improvements in ways that ensure that planning and execution for capital improvements is tied to realistic, predictable sources of income in order to finance the improvements, and define desired improvements and anticipated construction schedules so that there is adequate time for planning, design and committee/board review prior to the desired construction schedule. The updated Five-Year CIP also includes continuing working on projects from prior years that have not been finalized. Staff will provide a verbal report/update on the Five-Year CIP Update process. FISCAL IMPACT None. STAFF RECOMMENDATION For information. Page 1 of 1

7 MEMORANDUM ITEM NO. 5 Prepared by: Reviewed by: Approved by: Ken Ortega Ken Ortega Robb Whitaker DATE: JUNE 8, 2016 TO: FROM: SUBJECT: TECHNICAL ADVISORY COMMITTEE ROBB WHITAKER, GENERAL MANAGER GROUNDWATER RELIABILITY IMPROVEMENT PROGRAM S ADVANCED WATER TREATMENT FACILITY (GRIP AWTF) DESIGN-BUILD ENTITY (DBE) PROCUREMENT PROCESS UPDATE REGARDING FINAL CONTRACT NEGOTIATIONS SUMMARY On July 2, 2015, the Board approved the release of the Request for Expression of Interest (REOI) to gauge industry interest from experienced DBE's, and on July 16, 2015 the Board adopted Resolution No authorizing the use of Design-Build as the preferred project delivery method, and the release of a Request for Qualifications (RFQ) for procurement of the DBE for the GRIP AWTF. On July 7, 2015, the REOI was posted on the District's website and GRIP AWTF project portal with a total of eight (8) firms submitting a Letter of Interest on July 29, Because participation in the REOI round was not mandatory, on August 10, the RFQ was released to all respondents to the REOI as well as posted on the District's website and GRIP AWTF project portal. On September 9, 2015, Statements of Qualifications (SOQ) were received from the following eight (8) DBEs: Prime Office Location Designer Contractor Operations Additional Subs SVA Architects Parsons Pasadena, CA Parsons Parsons United Water Separation Processes, Inc. Neal Electric CH2M Los Angeles, CA CH2M CH2M CH2M McCarthy Newport Beach, CA Overaa CMS Collaborative TLF Consulting, LLC Arcadis McCarthy Veolia Hazen & Sawyer J.F.Shea Walnut, CA TetraTech J.F. Shea PERC Water Gillis+Panichapan Architects Prousys Page 1 of 4

8 Prime Black and Veatch Walsh Office Location Designer Contractor Operations Additional Subs Los Angeles, CA San Diego, CA CDM Smith Los Angeles, CA Kiewit Santa Fe Springs, CA Black and Veatch Black and Veatch STES Main Street Architects Nunley & Associates Converse Consultants Johnson-Frank & Associates Pacifica Services Mia Lehrer & Associates Carollo Walsh Sacyr H20 Innovation CDM Smith MWH Americas, Inc. Kiewit CDM Smith CDM Smith Aqua Operations, Inc. Main Street Architects Nunis Landscape Veneklasen Associates SWCA Environmental Staples Construction V&A Consulting Engineers Each submitted SOQ provided specific information which was required by the RFQ. This information included the following selection criteria areas: Project Understanding, Approach and Key Issues, Project Team Organization, Project Experience and References, Financial Information and Litigation History, Insurance Coverage, and Safety Record. To review and evaluate the SOQs, a Procurement Advisory Team (PAT) was assembled, consisting of the following five (5) individuals: 1. Jim McDavid, Project Manager (Water Replenishment District) 2. Phuong Ly, Engineer (Water Replenishment District) 3. Paul Hermann, Project Manager (Owner's Engineer/Agent) 4. Ken Hume, Procurement Lead (Owner's Engineer/Agent) 5. Shivaji Deshmukh, Assistant General Manager (West Basin Municipal Water District) 6. Jamal Awad, Deputy Project Manager (Owner s Engineer/Agent) The PAT followed a pre-established evaluation process in accordance with both State enabling legislation for using a design build procurement process, and the formal resolution passed by the Board on July 16, The evaluation process was further prescribed in the Evaluation Handbook (included as an appendix in the RFQ) which identified roles and responsibilities for PAT members, scoring guidelines to ensure consistent scoring, description of procedures, and methodology and standard forms for scoring. Page 2 of 4

9 In addition to the analysis of the Statement of Qualifications submitted by each of the applicants, an interview was conducted with each team, the results of which were included as part of the overall evaluation scoring. The results of the evaluation process were presented to the Joint Ad Hoc GRIP and Water Resources Committees on October 7, The Board of Director s approved the selection of the three (3) short-listed firms DBEs, and on November 6, 2015, the Request for Proposals (RPF) was issued. McCarthy Building Companies formally withdrew (decided to drop out of consideration and not submit a Preliminary Proposal) from the DBE selection process shortly after the RFP was released. On January 11, 2016, Preliminary Proposals were received from the following two (2) DBEs: Prime Office Location Designer Contractor Operations Additional Subs J.F.Shea Walnut, CA TetraTech J.F. Shea PERC Water Gillis+Panichapan Architects Separation Processes, Inc. ProUsys Walsh San Diego, CA Carollo Walsh Sacyr H2O Innovation Main Street Architects Mia Lehrer + Associates Michael Baker International ADS Engineering Neal Electric Katz & Associates In Balance Green Consulting Leighton Enterprise Protection Associates Each DBE submitted Preliminary Proposals with specific information required by the RFP. This information included the following selection criteria areas: Transmittal Letter and Team Qualifications, Project Approach, Technical Approach, Construction Process, Transitional Operation and Training, and Indicative Capital and Operational Cost Estimate. Individual meetings with the respondents were held on February 9-10, and 23-24, 2016 to discuss technical comments to the Preliminary Proposal. Additionally, individual meetings with each respondent were held on January 19 and February 1 to discuss comments to the draft contract. On March 7, 2016, each DBE submitted the Final Proposal. The aforementioned five (5) PAT members were joined by Jamal Awad (Owner s Engineer/ Agent) to review and evaluate the Final Proposals. Page 3 of 4

10 The PAT followed a pre-established evaluation process to conduct the Final Proposal reviews and final scoring. The evaluation process was prescribed in Volume I of the RFP Section 5 Final Proposal Requirements which identified roles and responsibilities for PAT members, scoring guidelines to ensure consistent scoring, description of procedures, and methodology. In addition to the analysis of the Final Proposal submitted by each of the applicants, an interview was conducted with each team on March 24, 2016; the results of which were included as part of the overall evaluation scoring completed on March 29, The results of the evaluation process were presented to the CIP Committee on April 4, The CIP Committee presented its recommendation to select J.F. Shea to design-build, and transitionally operate the GRIP AWTF at the regularly scheduled Board of Director s meeting on Thursday, April 7, Furthermore, the Board of Director s authorized staff to commence contract negotiations with J.F. Shea to finalize the GRIP AWTF scope, schedule, and fee (final fixed-price cost proposal). Staff completed the aforementioned negotiations, and presented J.F. Shea s final negotiated fixed-price proposal of $107,088,455 to the CIP Committee at its regularly scheduled meeting on Thursday, May 26, The final negotiated GRIP AWTF project scope of work includes, but is not limited to: 1) 10,000 AF/Y (finish water) Fully Advanced Treatment facility, 2) chemical storage and pumping system, 3) 371 kw photo-voltaic system, 4) 3-groundwater injection and monitoring wells, 5) operations & learning center building, 6) site permeable pavement systems, and 7) drought tolerant landscaping. Assuming an early start date of June 2016, J.F. Shea s project schedule projects that the GRIP AWTF will be fully operational by July The CIP Committee supported the recommendation that J.F. Shea s final negotiated fixedprice be presented to the Technical Advisory Committee at its next scheduled meeting, and that the final executable version of the subject agreement be presented to the Board of Director s for its consideration and approval at its regularly scheduled meeting on Thursday, June 16, J.F. Shea s final negotiated fixed-price to complete the subject project is $107,088,455. The CIP Committee also recommended that a 3-percent contingency allowance be established for owner directed work for an amount not to exceed $3,215,000 (rounded), for a total project budget amount of $110,303,635. The GRIP AWTF project is included in the adopted WRD Five-Year Capital Improvement (CIP) Program, and sufficient funds exist to complete the total project with funding sources that include a State Revolving Fund grant and 1-percent low interest loan ($15,000,000 and $80,000,000, respectively), and 2015 Tax-Exempt Revenue Bond proceeds (30-year, percent interest rate). STAFF RECOMMENDATION WRD staff will review the updated GRIP economic model with the Technical Advisory Committee members. Page 4 of 4

11 MEMORANDUM ITEM NO. 6 Prepared by: Jason Weeks Reviewed by: Ken Ortega Approved by: Robb Whitaker DATE: JUNE 8, 2016 TO: FROM: SUBJECT: TECHNICAL ADVISORY COMMITTEE ROBB WHITAKER, GENERAL MANAGER GROUNDWATER BASIN MASTER PLAN AND PROGRAMMATIC ENVIRONMENTAL IMPACT REPORT UPDATE SUMMARY The District and its consultants, CH2MHILL and Environmental Science Associates (ESA), are currently in the process of finalizing the Groundwater Basins Master Plan (Plan) and its associated programmatic environmental impact report (PEIR). This Plan and PEIR, developed with input from groundwater basins stakeholders, will serve as a basis for future discussions with stakeholders to increase the local sustainability of the Central and West Coast basins. Staff will provide the Technical Advisory Committee with an overview of the Plan, comments received on the PEIR and next steps. FISCAL IMPACT None. STAFF RECOMMENDATION For information. Page 1 of 1

12 MEMORANDUM ITEM NO. 7 Prepared by: Charlene King Reviewed by: Ken Ortega Approved by: Robb Whitaker DATE: JUNE 8, 2016 TO: FROM: SUBJECT: TECHNICAL ADVISORY COMMITTEE ROBB WHITAKER, GENERAL MANAGER SAFE DRINKING WATER PROGRAM NEW PROJECTS & AGREEMENTS WITH CITY OF HUNTINGTON PARK, CALIFORNIA AMERICAN WATER AND CITY OF LYNWOOD SUMMARY The District administers the Safe Drinking Water Program (SDWP) to assist basin pumpers in sustaining active production from contaminated wells. Wells are evaluated for assistance based on water quality data and production history. When assistance is deemed necessary, WRD and the basin pumper jointly develop a treatment solution for the subject well. City of Huntington Park Well 15 has been impacted with elevated concentrations of Trichloroethylene (TCE) since Through the District s Safe Drinking Water Program, a treatment system consisting of six (6) low profile air strippers was installed in These 22 year old air stripper units continue to operate and successfully remove TCE; however, the units have become problematic causing overflow that waste water, algae build up and increased operation and maintenance labor. In addition, in recent years, schools have been built within close proximity to Well 15. The City has requested assistance from the District to replace the air stripper units with a Granular Activated Carbon (GAC) treatment system to continue remove the TCE. California American Water s Arlington Well located in Los Angeles has been impacted with elevated concentrations of Trichloroethylene (TCE) over the last several years and has been offline since Since 2010, California American has attempted other options; however, with levels of TCE increasing to greater than two times the MCL and concerns with migration to other nearby wells, treatment is the ideal option. The water system has formally requested assistance from the District for financial assistance through the Safe Drinking Water Program (SDWP) for a Granular Activated Carbon (GAC) treatment system to remove the TCE and protect downstream wells. City of Lynwood Well 11 has been impacted with elevated concentrations of Tetrachloroethylene (PCE) and Trichloroethylene (TCE) over the past several years. The City has requested assistance from the District for financial assistance through the Safe Drinking Water Program (SDWP) for a Granular Activated Carbon (GAC) treatment system to remove the PCE & TCE. Page 1 of 2

13 The wellhead treatment system at all three wells will consist of a complete granular activated filtration system built within the boundaries of the existing well sites owned and operated by the water systems. Granulated Activated Carbon filtration is a closed system that has long been recognized as an effective means for removing Volatile Organic Compounds (VOCs), including PCE and TCE, from groundwater wells. The treatment systems will have the capacity to treat the full flow of the wells. The three wells are affected by VOCs and qualify for a Priority A Treatment Grant where the District funds the cost of design and construction. The District will take the lead on procurement and installation of the treatment facilities. Operation, maintenance, and all permits remain the responsibility of the water system. On April 28, 2016, the Board approved the three projects with the City of Huntington Park, California American Water, and City of Lynwood with agreements subject to approval of form by District Counsel for the design, construction, and installation of a wellhead treatment at the three identified wells. FISCAL IMPACT The proposed Safe Drinking Water projects are expected to be financed through the 2015 bond issuance. Cost for design and construction are estimated not to exceed $1,600,000 for CA Water Arlington Well, $1,000,000 for Huntington Park Well 15, and $800,000 for Lynwood Well 11. Sufficient funds exist in the District s Capital Improvement Program (CIP) through debt service financing. STAFF RECOMMENDATION For information. Page 2 of 2

AGENDA 1. DETERMINATION OF A QUORUM. 2. PUBLIC COMMENT Pursuant to Government Code Section

AGENDA 1. DETERMINATION OF A QUORUM. 2. PUBLIC COMMENT Pursuant to Government Code Section MEETING OF THE CAPITAL IMPROVEMENT PROJECTS (CIP) COMMITTEE OF THE BOARD OF DIRECTORS WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA 4040 PARAMOUNT BLVD., LAKEWOOD, CALIFORNIA 90712 12:00 P.M., THURSDAY,