East Side Union High School District

Transcription

1 East Side Union High School District RFP for DSA Project Inspection Services July 16, 2015 East Side Union High School District is requesting a proposal for the below mentioned project from the District s approved Division of State Architect (DSA) Project Inspection/Inspector of Record (IOR) to provide as needed, comprehensive, professional project inspection/ior services. This project is not required to be submitted to DSA. General Project Information: Project Name: District-wide Security Camera Upgrade Project Project Number Z-XXX-703 DSA Application: N/A Project Address: o Andrew Hill High School 3200 Senter Road, San Jose, CA o Evergreen Valley High School 3300 Quimby Rd., San Jose, CA o Independence High School 1776 Educational Park Drive, San Jose, CA o James Lick High School 57 North White Road, San Jose, CA o Mt. Pleasant High School 1750 S. White Road, San Jose, CA o Oak Grove High School 285 Blossom Hill Road, San Jose, CA o Piedmont Hills High School 1377 Piedmont Road, San Jose, CA o Santa Teresa High School 6150 Snell Ave. San Jose, CA o Silver Creek High School 3434 Silver Creek Road, San Jose, CA o William C. Overfelt High School 1835 Cunningham Ave., San Jose, CA o Yerba Buena High School 1855 Lucretia Ave., San Jose, CA o Foothill High School 230 Pala Ave., San Jose, CA o Calero High School 420 Calero Ave., San Jose, CA o Independence Adult Center 625 Education Park Dr. San Jose, CA o Overfelt Adult Center 1901 Cunningham Ave, San Jose, CA o East Side Union High School District Education Center 830 N Capitol Ave, San Jose, CA Estimated Construction Value: $7,554, Delivery Method: o Design Bid Build Single Prime Contractor Respondent should review construction documents for complete scope of work. Generally, the Project consists of the following: o Provide the installation of a fully functioning security surveillance system throughout the entire district. o Installation of a Command Center at the District Office (Education Center)

2 Drawings and Specifications for the project are available electronically by request. Because of the nature of the project, Non-disclosure agreement must be signed. To obtain a copy of the NDA please Michael Stroud of Swinerton Management and Consulting at mstroud@swinerton.com. Once the NDA is signed and returned, the link to the construction documents will be ed. Project Team Members: o Architect: The Consulting Group o Construction Manager: Swinerton Management and Consulting o Contractor: G4S Technology LLC Project Attachments to this RFP: ESUHSD District-wide Security Camera Non-disclosure Agreement DW Sec Camera Draft Schedule Schedule: Schedule: Construction is expected to begin in July Construction duration is estimated as 17 months. Phasing: This project will be a phased Project. Refer to preliminary construction schedule (attached) for more information. Construction is broken up into four phases; each phase will include a specific group of campuses. o Phase 1: District Office, Calero o Phase 2: Independence, Andrew Hill, Evergreen Valley, Yerba Buena o Phase 3: William C. Overfelt, Mt. Pleasant, James Lick, Overfelt Adult Center, Piedmont Hills, o Phase 4: Oak Grove, Santa Teresa, Silver Creek, Independence Adult Center, Foot Hill IOR Services Required and Professional Inspection Services Agreement Minimum IOR Services required are delineated on the District s Professional Inspection Services Agreement, which is included in this document. Proposals Please submit a services and fee proposal based on the drawings, specifications, Testing & Inspection Sheet, front end requirements and project schedule. Proposals should include, at a minimum, the following: o Indicate the team member(s) proposed for this Project o Provide a list of similar projects your team members have completed o Provide a fee proposal that delineates the following: Base fee. Total base fee based on # month duration. Hourly rate Weekend and holiday rate if applicable Other expenses - identify (if none, please state none) If construction exceeds the preliminary anticipated schedule, specify if/how IOR will approach additional service consideration. The District will not pay: Mileage charges Per diem charges o Provide clarifications, exceptions and exclusions as needed Costs of preparation of proposals will be borne by the proposer. Proposals are due before 1:00 PM on July 31, 2015 and must be submitted via to: o Capital Purchasing Department, East Side Union High School District, 830 N. Capital Ave, San Jose, CA. Attn: Janice Unger, Capital Purchasing Manager ungerj@esuhsd.org (408)

3 Please specify on subject line: RFP , District-wide Security Camera Upgrade Project, IOR Services Selection Process and Criteria: Selection will be based on District review of respondents proposed services and fee, qualifications and experience, past project successes as it pertains to providing IOR services. This request does not constitute an offer of employment or to contract for services. The District reserves the option to reject any or all proposals, wholly or in part, received by reason of this request. All proposals shall remain firm for forty-five (45) days following the closing date for receipt of proposals. The District reserves the right to award the contract to the Inspector who presents the proposal which in the judgment of the District, best accomplishes the desired results. The District reserves the right to reject all proposals without cause. Requests for Information: Direct questions pertaining to this Project to Michael Stroud, Swinerton Management and Consulting at (951) or and copy Janice Unger, Capital Projects Purchasing ungerj@esuhsd.org End of Document

4 ID Task Name Duration Start Finish Predecessors 1 DW Security Camera Upgrades ($5,000,000) 762 days? Wed 10/30/13 Thu 9/29/16 2 Select CM 82 days Tue 4/8/14 Wed 7/30/14 3 Issue RFP 21 days Tue 4/8/14 Tue 5/6/14 4 CM Proposals Due 0 days Tue 5/6/14 Tue 5/6/ Proposals Evaluation 5 days Wed 5/7/14 Tue 5/13/ Interview & CM Selection 2 days Wed 5/14/14 Thu 5/15/ Board Approval of CM Contract 0 days Thu 6/19/14 Thu 6/19/ Contract Execution 10 days Thu 6/19/14 Wed 7/2/ Anticipate to Issue NTP 0 days Wed 7/2/14 Wed 7/2/ Programming by CM 20 days Thu 7/3/14 Wed 7/30/ Assesment Study by TCG 49 days Wed 10/30/13 Mon 1/6/14 12 TCG Contract for Design 1 day Tue 1/14/14 Tue 1/14/14 13 Programming/ Preliminary 21 days Wed 1/15/14 Wed 2/12/14 12 Planning 14 Design SD to CD 312 days Thu 2/13/14 Fri 4/24/ Front End Documents 10 days? Mon 4/6/15 Fri 4/17/15 16 Site Stakeholder Review & Approval 58 days? Wed 10/29/14 Fri 1/16/ % CD's for District Office Set Left in Facilities Office for Comment 28 Supplmental Prequalification Publication 52 days Thu 12/18/14 Fri 2/27/15 0 days Thu 2/19/15 Thu 2/19/15 29 Supplemental Prequalification 25 days Thu 2/19/15 Wed 3/25/15 30 Supplemental Prequal RFI's Due 0 days Tue 3/17/15 Tue 3/17/15 31 Last Day for Response 0 days Fri 3/20/15 Fri 3/20/15 32 Supplmental Prequal Due Date 0 days Wed 3/25/15 Wed 3/25/15 33 Prequal Review 10 days Thu 3/26/15 Wed 4/8/ Mandatory Bid Walk (Single Walk 2 days? Tue 5/5/15 Wed 5/6/15 spread over 2 days) 35 Bid & Procurment (IOR) 14 days Thu 7/9/15 Tue 7/28/15 36 (Advertise) Front End Publish to Qualified Bidders 22 days Tue 4/28/15 Wed 5/27/ Last Day for Prebid RFI's 0 days Fri 5/15/15 Fri 5/15/15 39SF 9 days 38 Last Day for Addenda 0 days Thu 5/21/15 Thu 5/21/15 39SF 5 days 39 Bid Opening 0 days Wed 5/27/15 Wed 5/27/ June BOT (Regular Meeting) 0 days Thu 6/18/15 Thu 6/18/15 41 Approval at BOT 0 days Thu 6/18/15 Thu 6/18/ Preconstruction Mtg/Kick Off 0 days Wed 7/8/15 Wed 7/8/15 Mtg 43 NTP 0 days Wed 7/8/15 Wed 7/8/15 40FS+15 days 44 Construction 304 days Thu 7/9/15 Tue 9/6/ Construction Ph1: EC, CAL 25 days Thu 7/9/15 Wed 8/12/ Construction Ph2: IH,AH,EV,YB 90 days Thu 8/13/15 Wed 12/16/ DW SecCams.mpp March 1 October 1 May 1 December 1 July 1 February 1 September 1 April 1 1/13 4/28 8/11 11/24 3/9 6/22 10/5 1/18 5/3 8/16 11/29 3/13 6/26 10/9 1/22 5/7 Issue RFP 5/6 Assesment Study by TCG Proposals Evaluation Interview & CM Selection 6/19 Contract Execution 7/2 TCG Contract for Design Programming/ Preliminary Planning Programming by CM 2/19 The Consulting Group Front End Documents Swinerton 3/17 3/20 3/25 Prequal Review Mandatory Bid Walk (Single Walk spread over 2 days) Bid & Procurment (IOR) Capital Purchasing,Swinerton,The Consulting Group 5/15 5/21 5/27 6/18 6/18 7/8 7/8 Construction Ph1: EC, CAL Construction Ph2: IH,AH,EV,YB 47 Ph2 Training 10 days Thu 12/17/15 Wed 12/30/ Construction Ph3: 90 days Thu 12/17/15 Wed 4/20/16 46 WCO,MP,JL,OAC,PH 49 Ph3 Training 10 days Thu 4/21/16 Wed 5/4/ Construction Ph4: 89 days Thu 4/21/16 Tue 8/23/16 48 OG,ST,SC,IAC,FH 51 Ph4 Training 10 days Wed 8/24/16 Tue 9/6/ Contractor Closeout 30 days Fri 8/19/16 Thu 9/29/16 44FS-13 days 53 Project Closeout 30 days Fri 8/19/16 Thu 9/29/16 44FS-13 days Ph2 Training Construction Ph3: WCO,MP,JL,OAC,PH Ph3 Training Construction Ph4: OG,ST,SC,IAC,FH Ph4 Training Contractor Closeout Project Closeout Project: DW Security Camera 201 Date: Mon 7/13/15 Task Split Milestone Summary Project Summary External Tasks External Milestone Inactive Task Inactive Milestone Inactive Summary Manual Task Duration only Manual Summary Rollup Manual Summary Start only Finish only Deadline Progress Page 1

5 East Side Union High School District District-wide Camera Upgrade Project Project number Z-XXX-703 Non-Disclosure Agreement Confidential Information This Agreement is entered into this day of, 2015 by and between (Bidder s Name), whose principal place of business is (Bidder s Address): and the East Side Union High School District (ESUHSD), 830 North Capitol Avenue, San Jose, CA The above named bidder agrees to hold information received from ESUHSD District-wide Camera Upgrade Project, number Z-XXX-703, as well as all addendums and information provided by ESUHSD as confidential and proprietary, and will return all bidding documents, both electronic and hard copy provided to the Bidder with the submission of the bid.. Bidders further agree to: 1) All documents pertaining to the District-wide Camera Upgrade Project shall be used for bidding purposes only. The bidder shall not reproduce or disseminate information for any other purposes. 2) Protection of Secrecy Bidder agrees to take all steps reasonably necessary to protect the secrecy of the Confidential Information, and to prevent the Confidential Information from falling into the public domain, or into the possession of unauthorized persons. The standard of care for protecting Confidential Information imposed on the party receiving such information will be that degree of care the receiving party uses to prevent disclosure, publication or dissemination of its own confidential information but Bidder shall always use at least a reasonable degree of care. Before disclosing any Confidential Information to those employees authorized to receive and use Confidential Information, Bidder shall advise each such employee of its obligations under this Agreement and require each such employee to maintain these obligations. 3) Ownership of Confidential Information Bidder agrees that all Confidential Information shall remain the property of Steadfast East Side Union Management. Highschool District. Bidder (Printed Name and Title) Authorized Bidder s Signature Authorized East Side Union High School District Signature