Deliverable: D5.4 FINAL REPORT (Public document)

Transcription

1 Project website address: Deliverable: D5.4 FINAL REPORT (Public document) Period covered: from 01/09/2010 to 31/10/2012 Project acronym: Project full title: Hola! Initiative to enhance Advancement of future ICT Contract no.: Funding Scheme: Coordination Action Start date of project: 1 st September 2010 Duration: 26 months Scientific representative of the project's coordinator: Mr. Geir Horn (SINTEF) Tel: Geir.Horn@sintef.no Contact person for the project: Mrs. Eva García (RTDI) Tel: evagarcia@rtdi.eu

2 TABLE OF CONTENTS 1. FINAL PUBLISHABLE SUMMARY REPORT Executive Summary Description of project context and objectives Description of the main results Impact: Main activities addressed to the dissemination and exploitation of results Project Website USE AND DISSEMINATION OF RESULTS Section A Dissemination measures Section B Exploitation and Sustainability ANNEX 1: OVERALL ASSESSMENT OF THE FULFILLMENT OF THE PROJECT S OBJECTIVES ANNEX 2: OVERALL ASSESSMENT OF PROJECT S RESULTS. HOLA! HIGHLIGHTS ANNEX 3: CONCLUSIONS TO THE SURVEY CARRIED OUT TO CALL5 PROJECTS ON IOS DIGITAL LIBRARY D5.4 Final Project Report Page 2 of 38

3 1. FINAL PUBLISHABLE SUMMARY REPORT 1.1. Executive Summary At a glance Project title (full): Initiative to enhance Project coordinator: Geir Horn, SINTEF Technical Manager: Eva García Muntión, RTDI Partners: SINTEF (Norway), RTDI (Spain), Zephyr (Italy), MOST (Poland), ICCS-NTUA (Greece), HP EIC (Italy). Duration: September October 2012 Total cost: Euros Programme: ICT-Objective 1.2 Internet of Services, Software and Virtualisation Further information: Website: Description of project context and objectives A.PROJECT CONTEXT We need to cooperate further and efficiently Within nowadays global markets and complexity of Information and Communication Technologies (ICT), increasing along convergence processes amongst some great areas such as IT, Media and Telecom, collaboration has gained a critical importance towards creating and sustaining competitive advantages in the R&D and industrial arenas. Within this context, important efforts have been carried out along FP6 and FP7 to support collaboration amongst the different stakeholders involved in Research and Development at European level. D5.4 Final Project Report Page 3 of 38

4 The IoS Constituency (Internet of Services) has been particularly active in this sense, implementing what was called concertation mechanisms, and which are being named now as collaboration instruments. These activities have succeeded in raising some general feeling of belonging to a common constituency amongst the different stakeholders involved in the Internet of Services. However, the way they are being implemented is being surpassed by the increasing importance of collaboration towards the future and of the complexity of technical issues related to future services. IoS Concertation has been implemented by deploying certain collaboration mechanisms or concrete instruments: Periodic workshops. Annual concertation workshops (now collaboration workshops) are organised inviting coordinators of all on-going projects within INFSO D3 s portfolio. The usual setup of these events is in the form of short presentations of all projects grouped under general thematic focusses, complemented by certain plenary presentations on IoS general activities and strategies. These workshops have succeeded in reinforcing the feeling of membership to a community, in increasing awareness on on-going R&D and key players in different areas within the European Framework Programme, and in creating opportunities for networking (i.e. during coffee breaks). However, they are failing to release concrete outcomes in relation to gaining feedback from the Constituency on important policy aspects and longterm R&D agendas. General comments show that perception of the benefit from participating in these workshops is somehow blunt. Furthermore, they address a quite limited audience, loosing the added value from the potential participation of international experts or other FP players in the area not coordinating a particular project in a certain moment, as well as stakeholders in other ICT areas with which IoS is converging (i.e. media and Telecom). Up to now, the organisation of these meetings has been financed through the dissemination budget of different IoS projects, mainly IPs, on a rotation basis. Participants' efforts were also required for supporting the EC in the preparatory activities. Although this strategy has made possible the continuation of these events through the last years, it raises certain weaknesses towards sustainability of efforts, coming from the fact that strategical interests of IPs and their participants are of a completely different nature to the organisations of such events, perceiving little benefit for their project and big investments from their project budgets. Furthermore, the rotation amongst projects leaves little space for continuity of discussions, knowledge management, and procedural enhancements and synergies creation from one workshop to another. The ECSS website ( This website was launched in 2007 within the 3S project, an FP6 SSA titled Software & Services Strategy within the European Research Area. The objective of the project was the preparation of a White Paper for the future of European S&S, aiming to achieve consensus from the overall community in the area. In order to fulfil this purpose, the project decided to leverage the ECSS (European Community for Software Services Engineering, Architectures, Infrastructures) as one of the main channels for the extraction of knowledge and feedback from the Constituency. Although the ECSS Website has succeeded to agglutinate quite an amount of joint information from collaboration activities, it still fails to become the unique onestop-shop for all participants in R&D within the IoS area. The ECSS Website was not one of the main aims of the 3S project, rather an instrument to gain its aims; therefore, there is plenty of room for its enhancement in order to achieve a much greater impact in structuring the IoS Constituency. Once the 3S project has finished, 3S partners committed themselves to finance the maintenance and upgrade of this portal until the end of 2009, while looking for an alternative for sustainability. D5.4 Final Project Report Page 4 of 38

5 Collaboration Working Groups: at the beginning of 2010 there were 16 Working Groups ( each one focussed on an specific sub-area within IoS. They are horizontal teams created with representatives of on-going projects from INFSO D3 s portfolio with the objective to discuss together on certain topics and outline the future of the sub-area and key steps to take in order to guarantee competitiveness in world wide environments. Some of them are of a different nature, as the Dissemination group, aiming at designing joint dissemination initiatives amongst projects. Furthermore, the EC creates other expert groups for particular consultation purposes (i.e. for the preparation of ICT Work Programmes). Results from these groups are not balanced: They define their own working procedures and expected outcomes, and some seem more effective in achieving them than others. Furthermore, results obtained are not always considered public, and are subject to Intellectual Property Rights, limiting their wide spread along the Constituency. Great budget from FP6 and FP7 projects has been allocated to participate and finance these activities, which have succeeded in creating the seed of a European Community of Software Services, Engineering, Architectures and Infrastructures, raising some general feeling of belonging to a common constituency. However, the way these initiatives are being implemented is being surpassed by the increasing importance of collaboration towards the future and of the complexity of technical issues related to future services engineering and architectures. It becomes a pressing need to revise collaboration mechanisms within the IoS Constituency, keeping momentum of mentioned community feeling and overcoming critical limitations of existing ones. Furthermore, with the current model of financing these instruments by deviating some budget from certain projects, their sustainability is not guaranteed, not in financial terms, nor in terms of continuation of certain efforts towards excellence of collaboration. B.PROJECT OBJECTIVES HOLA! aims at supporting the European Commission in the creation of a critical mass of stakeholders belonging to the IoS Constituency working together in building concepts for services in the Future Internet It will be achieved by implementing successful mechanisms for community-building and longterm collaboration and knowledge management: 1. HOLA! will help the EC manage existing collaboration mechanisms such as the organisation of workshops and the ECSS website. The main purpose will be to guarantee the generation of outputs with a clear added value in relation to the interests and needs of the IoS Consituency. Achieving sustainability of these activities independently from running FP projects will also be a main target of the project. During the project duration, HOLA! Project will be responsible for the organisation of the collaboration workshops being held annually by the EC since FP6 within the area. This will mean organising 2 workshops, in 2011 and HOLA! will enhance the way this events are being organised by applying the knowledge gained during the ECSS Workshops 1, organised by the partners under the 3S project, now finished, where a methodology for effective and interactive consultation to open communities in relation to future R&D strategies was implemented with promising results. Furtherore, HOLA! will enhance the existing ECSS website towards the HOLA! Portal, by implementing new on-line collaboration functionalities such as ICT services to support 1 D5.4 Final Project Report Page 5 of 38

6 the promotion of results from IoS projects (i.e. YouTube-like functionalities), or allowing users to upload their own events, news, videos, etc. developing their own embedded project websites. New content threads will also be created. 2. HOLA! will help increasing the visibility of projects in this area in and outside the IoS Constituency, maximizing their impact and facilitating technology transfer actions. The IoS Live section in the portal will be created with the purpose to be mostly managed and maintained by the users directly. In order to activate it, HOLA! will develop an strategy which will include activities such as directly financing the preparation of demonstrating videos for several projects within the IoS area. For this purpose, a call for applicants will be launched and a selection jury will be created with HOLA! S&T partners (SINTEF, HP EIC and ICCS NTUA), other potential experts, the EC, and HOLA! partners specialized in the valorisation of new technologies (RTDI). Dedicated periodic newsletters will be prepared and sent to the ICT community. The main theme of the newsletters will be the highlight of IoS projects results and achievements to facilitate both the communication between projects and the communication of projects results outside the IoS Constituency. 3. HOLA! will aim at raising consolidated knowledge from the European Research Projects within the IoS area. HOLA! will develop a structured Digital Library to host the consolidated work (public deliverables) of the European Research Projects within the IoS area, aiming at increasing their impact in and outside the Constituency, facilitating technology transfer actions. The purpose is to complement the contents of the HOLA! Portal and its IoS Live section with a common repository of IoS projects public deliverables, documents, etc., developed in the form of a Digital Library Description of the main results. The main achievements of the project can be summarized in the following five points: 1. The organization of the 2011 Internet of Services Collaboration Days 2. The organization of the 2012 Internet of Services Collaboration Days 3. The creation, management and sustainability of the HOLA! Portal and the HOLA! Digital Library. 4. The effective support, fostering and promotion of IoS projects through the use of innovative dissemination material: HOLA! Video Contest. 5. The creation of EARIT, the European Association for Research in Information Technology. A IoS Collaboration Days: The first event of Collaboration workshops organized by Hola! Project was prepared and organized to be held on September The event was set-up in the form of presentations of projects grouped under thematic focusses - the Collaboration Working Groups (CWG) - and of discussions with the audience on future actions to be taken by each CWG. These parallel sessions have been complemented by some plenary presentations on SSAI general activities and strategies, including a keynote presentation. D5.4 Final Project Report Page 6 of 38

7 This workshop has been also the occasion of reinforcing the feeling of membership to a community, in increasing awareness on on-going R&D and key players in different areas within the European Framework Programme, and in creating opportunities for networking (i.e. during coffee breaks). The workshop congregated the community of IoS and was divided in several paralell sessions that were organized in an independent way. As this event was meant to be an annual meeting for the Collaboration Working Groups (CWG), each one of the different parallel sessions were organized around the CWGs, by their leader or one of their members, who acted also as the chairman for that particular session. These CWG have been actively collaborating and sharing results through HOLA! Portal, long time before this meeting took place. Periodical online meeting calls were celebrated on the first Monday every month. For the sessions to take place, the Collaboration Working Groups were asked to send a proposal for their session to be celebrated, and provide its required duration, for organizational purposes as well as the detailed agendas. The CWG that did not express interest to submit their session proposal were excluded from the program. Additionally, other people could propose the organization of new sessions (as for example the case of the International Cooperation session). The meeting took part in two days with the following parts: a. Parallel sessions a total of 18 parallel sessions took part during the first and the second day. At any time there were 4 sessions simultaneously; b. Wrap-up session - that took place at the end of the second day, after all the parallel sessions finished. It was a participative session in which the chairman, or one of the participants in each specific parallel sessions were asked to make a short resume and remark the main conclusions of that particular session. It was a very dynamic session as each intervention was meant to last around 3 minutes. The event counted with a very satisfactory attendance. A total of 180 persons registered to attend to the event and 89% of them attended (160 persons). B IoS Collaboration Days: took place in Brussels at the Diamant Conference Center from 16th to 17th October The meeting was designed with the following objectives: a. To build an even stronger community by consolidating the collaboration activities among the projects; b. To share and give the opportunity to understand key results of the projects/collaboration working groups in order to facilitate reuse of these results and find synergies between projects to better exploit their results; c. To achieve a better understanding of the results of the FP7 projects in the Internet of Services area; d. To collect ideas, and understand the needs of the Software and Services research community in view of drafting the next Horizon 2020 Framework Programme for research, that will start in The event was attended by 164 participants. Presentations and agenda can be found at: The 2012 IoS Days were focused on providing IoS Community with really practical and interactive sessions in their areas of interest. For this purpose, two ideas were put into practice: e. Online consultation: In 2012, the online consultations were carried out as a webinar. The members of the Hola! Portal were invited to the free webinar on the topic Innovative financing of innovation: The European Venture Capital on The leader of the D5.4 Final Project Report Page 7 of 38

8 webinar was Mr. Jean-Marc Soustre, advisor for investment in technology companies and owner of HumanEye. The webinar was promoted via the Hola Portal, but also via LinkedIn and Internations. After the presentation by JM Soustre, the webinar participants engaged in an active Q&A session on the topic of investment in R&D and national policies regarding governmental funding of R&D across European countries. The results of the webinar were summarized and published on the Hola! Portal as a pdf ; also, the audio file containing the whole content of the whole webinar was uploaded to the portal. f. Interactive workshops during the IoS Collaboration Days 2012 in Brussels, 16 and 17 October During the first day of the IoS Collaboration Days in Brussels, the interactive session was held as part of the plenary session, therefore engaging all the participants of the event. The topic of discussions and debate was related to the future of software engineering. Participants were encouraged to speak out and share their thoughts on the topics of software engineering and cloud computing. The session achieved its goals as participants engaged in debates and discussions on these topics The interactive session during the second day also included open discussions about the technology of the future, and the session achieved its collaborative and interactive goals by having participants contribute with their ideas through speaking out and/or collaborating via a Google docs and sharing their ideas. C. HOLA! Portal and HOLA! Digital Library: - After its initial release early in 2011 new functionalities and a comprehensive body of services integrated in the Portal have been given to projects, providing the IoS community with a unique, shared, unified and self-managed set of tools that integrates new on-line collaboration functionalities and ICT services to support mutual collaboration and the promotion of results from IoS projects, allowing users to upload their own events, news, videos, creation and participation in working groups, and importantly, developing their own embedded project websites in just one-click. Integrated into the Portal, the project has brought to the Community a powerful and common repository of IoS projects public deliverables, based on metadata and metasearch capabilities, following a standardized taxonomy in ICT results, and developed D5.4 Final Project Report Page 8 of 38

9 in form of Digital Library. A total of 541 documents are already available in the repository, many of them public deliverables uploaded y the IoS projects in the Portal. Thanks to the HOLA! Portal created by Consortium any R&D project can get its place, access and presence in the IoS Community, represented on the Internet through Portal. At the time of writing this report, by signing up in the portal any project can: a. Get in contact with more than the 300 already registered and active users, formed by IoS projects members, EC representatives and investors. b. Be part of the more of 37 projects already present at the Portal and growing. The Portal agglutinates all of the IoS projects up to date, from FP6 to FP7, and ready for H2020. c. Participate in any of the 21 cooperation and collaboration working groups. The projects can carry out its planned cooperation and collaboration activities with other projects through its participation in any of the below working groups or to create new ones, for information, synergies and knowledge exchange within projects and Community members: Characteristics: i. Best practices for open source (FLOSS) ii. Business Models & SLAs iii. Collecting Use Cases iv. Common Cloud Ontologies v. Coordination of contribution to Standards vi. Coordination of Dissemination Activities vii. Leaders of the Collaborative Working Groups viii. Data management and storage ix. Formal Methods for SOA and Future Internet x. Future Internet Assembly xi. Hola! Portal Feedback xii. Internet of Services in CSF introduction xiii. Knowledge Management xiv. The Internet of Services towards Horizon 2020 xv. QoS & SLAs xvi. Semantics xvii. Working group to follow the activities of the NEXOF-RA project xviii. Service Engineering xix. Service Front Ends xx. Trust & Security xxi. Virtualized Service Platforms D5.4 Final Project Report Page 9 of 38

10 d. Each new project member is automatically provided with a website within the Portal, placing it in and getting presence within the IoS projects community. A project website can be created to any project in just one-click, placed in the same portal and in direct contact with the rest of IoS projects, for further synergies, collaboration, cooperation and easy information exchange opportunities between projects. e. With advanced functionalities: video streaming, uploading of documents, searching capabilities, forum, wiki, news, calendar and events. Other benefits: f. Further Visibility and Dissemination: Enhanced and further dissemination capabilities for any project, facilitating its presence, visibility and dissemination of its name, the name of its organizations behind (consortium partners) and their activities through the Portal and through the HOLA! Group Association events, communications and dissemination activities addressed to relevant communities for the IoS projects members. D. HOLA! Video Contest: A call for participants was run at the 2010 IoS Collaboration Days, spreading a leaflet and video on the initiative and detailing the participation calendar: D5.4 Final Project Report Page 10 of 38

11 In accordance to the calendar given to the IoS Constituency, Application Forms and complementary information (the Evaluation Forms to be used by the jury members, the list of names and short profiles of the members of the jury, and the participation Terms & Conditions) were published at the ECSS Website, and the contest was officially opened on the 5th of November Eight applications were received amongst IoS FP projects, which represents around a 40% of all STREPs and IPs in the portfolio of ICT objective 1.2, which were the target of the contest. All applications were evaluated against the Evaluation Form by all members of the jury, and average results were calculated for each in order to define the result of the content (and in accordance to the participation Terms & Conditions). A full description of needs, objectives, aim, and interest of the winners was carried out in order to structure the clips. The winners and their videos can be consulted in the following links: o o o o PLAY: youtube, HOLA Portal SRT-15: youtube, HOLA Portal STREAM: youtube, HOLA Portal *HOLA! VIDEO CONTEST: youtube, HOLA Portal D5.4 Final Project Report Page 11 of 38

12 E. EARIT: during the project, the HOLA! Consortium has been fully committed to the sustainability of its results and portfolio of services offered to the IoS community once the project finishes. With this purpose a complete sustainability plan was defined, iteratively improved and executed during the project, aimed at gaining greater presence, impact and relevance between the own IoS community and outside it. Some of the most relevant dissemination actions carried out have included the: a. Participation in ICT events like the ICT Coordinators Day, FI Week, ICT Proposers Days, or in the Celtic-Plus Event. b. Creation and publication of new dissemination materials, such as the videos What can Hola! do for you?, Interactive Consultations of H2020, or the presentations from IoS 2011, c. and the presence of HOLA! on social networks (Linkedin and Twitter) positively impacted in this field. In relation to these activities, during this last period of the project, HOLA! launched a series of actions addressed to understand and adapt their services according to ICT projects coordinators feedback, and how they could be sustained and respond to their needs also after project finalization. One of the main activities in this sense was a set of interviews carried out by HOLA! representatives with more than 30 ICT-IoS projects coordinators and the EC representatives in the first half of 2012, aimed at identifying action points for the continuation of the services after HOLA! project final milestone. HOLA! project is now officially ended, passing the baton to EARIT, which will undertake the provisioning of HOLA! services from now on. As a result of this, and based on the interest and support given by the projects and the EC for the continuation of HOLA! beyond the project the Consortium has created EARIT (The European Association for Research in Information Technology), a non-for-profit association that will undertake the provisioning of services formerly given by HOLA!. The call for new members for the association is now open to any project and organization interested in having a say in the ICT IoS Community EARIT will continue with the activities addressed by HOLA! to support key aspects of any IoS (ICT) project: Collaboration D5.4 Final Project Report Page 12 of 38

13 Dissemination Visibility Long-term sustainability The call for new members for the association is now open to any organization and project interested. EARIT contact: Impact: Main activities addressed to the dissemination and exploitation of results. The project has used a coherent and integrated communication strategy, which started with the use of a permanent graphic chart, reflecting the identity of the project. A. Material to be used in any kind of communication: Hola! s Logo: Logos and legal notices from EC s financial contribution: B. For Office documents: Official Hola! header and footer: D5.4 Final Project Report Page 13 of 38

14 Official Hola! Template for Power Points: Initiative to enhance collaboration and promote Eva García Muntión (RTDI), 22 March 2011 date: slide number: 2 Partners: SINTEF (Norway), RTDI (Spain), Zephyr (Italy), MOST (Poland), ICCS-NTUA (Greece), HP EIC (Italy) The project HOLA! Project is an FP7 Coordination Action starting 1st of September 2010, which aims at: Implementing successful mechanisms for community-building and longterm collaboration within the area of IoS Promoting the results from FP projects in the area of IoS, and support their exploitation Promoting the European community behind the Internet of Services Managing joint knowledge of the European community within the IoS area date: slide number: 3 Partners: SINTEF (Norway), RTDI (Spain), Zephyr (Italy), MOST (Poland), ICCS-NTUA (Greece), HP EIC (Italy) Thanks for your participation! date: slide number: 7 Partners: SINTEF (Norway), RTDI (Spain), Zephyr (Italy), MOST (Poland), ICCS-NTUA (Greece), HP EIC (Italy) Official Hola! Template for deliverables. This document should be used as template for all other deliverables of the project. All documents also mention the different web accesses related to the project, and consider the introduction of a contact address or phone number. D5.4 Final Project Report Page 14 of 38

15 Hola! Portal initial leaflet (mainly used for 2010 IoS Collaboration Days): D5.4 Final Project Report Page 15 of 38

16 Hola! Portal Poster (mainly for Conferences such as FIA, Proposers Days, ICT Coordinators Day in 2011 and 2012) Final Hola! Portal and IoS Digital Library Outline D5.4 Final Project Report Page 16 of 38

17 Hola! hyperlinks: Rapid accesses to particular sections into the Portal to be prepared on-demand Hola! Factsheet: Hola! Features & Value Propositions Leaflet (Mainly used for Dissemination and Sustainability purposes): D5.4 Final Project Report Page 17 of 38

18 D5.4 Final Project Report Page 18 of 38

19 Video Presentation on HOLA! Project and its Services offered to projects: C. Communication Strategy: The communication strategy followed was addressed to a achieving a double goal: a. Increase the impact of IoS projects b. Increasing visibility of IoS Projects by disseminating Hola! s outcomes Under this strategy two main activities were carried out: - Participation in International Conferences List of International events where HOLA! has carried out dissemination activities: Event Date 2010 IoS Days, at Brussels 19/10/ Celtic Plus Event, at Heidelberg 29/03/ FIA Conference, at Aalborg 19/05/ Proposers Day, at Budapest 20/05/ IoS Days, at Brussels 28/09/ Future Internet Week in Poznan. 25/10/ ICT Coordinators Day, at Brussels 28/11/ CIP-PSP Infoday at Brussels 03/02/ SEQUOIA Final Conference at Brussels 12/03/2012 D5.4 Final Project Report Page 19 of 38

20 2012 ICT Proposer s Day, at Warsow 25/09/ IoS Days, at Brussels 16/10/2012 Once an event was selected for HOLA! Dissemination purposes, the dissemination materials and a concrete message for such event were created. After the event, the results are registered in the project online collaboration tools. Additionally, news on such events are published at HOLA! portal for further dissemination purposes. Internal analysis on the impact of the activity is carried out by the consortium, in terms of: new members registered as result of the event, number of Portal presentations performed, leaflets given, etc. An example of this is shown below and it can be found also at Hola Portal: link D5.4 Final Project Report Page 20 of 38

21 - On-line Communications: Online Communications have been carried out through different channels, always aimed at reaching our main targeted audience: IoS projects and other relevant stakeholders out of the constituency. In this sense, we have mainly used two channels: The Hola! Portal, which is the official website for the project. Link: HOLA! Project. During project execution, HOLA! members have published a variety of news on the portal: project news, new functionalities of the Portal, relevant events, files, deliverables, etc. The collection and publication through the Portal of the entire 2011 IoS Collaboration Days presentations, together with its accompanying audio from the presenters, must be remarked. A total of 10 presentations from the CWGs sessions, plus another 7 presentations from the Plenary sessions were recorded (both audio and video), synchronized, published and disseminated from the Portal after the event for further knowledge sharing. These materials are available in the portal, at the following locations: o o 2011 IoS days: plenary session presentations with audio Link 2011 IoS Days Conclussions (Wrap-up Session) - Link Relevant Social Networks: in addition to the regular communication channel based on the own website, the consortium also explored the use of alternative channels, especially by using popular social networks potentially relevant to our field. In certain periods of the project, the use of these channels allowed the project spreading messages in relevant groups, as well as to gain traffic and members to the Portal and Digital Library: o o Linkedin: The project created a HOLA! group at Linkedin, aimed at disseminating and getting presence between professionals and stakeholders in the area of ICT and IoS. Link: HOLA! Linkedin Group Twitter: The project created two different profiles in this network, one for HOLA! project and another one for the 2012 IoS Days. The use of Twitter was especially interesting in the 2012 IoS Days, allowing disseminating messages in real-time among IoS members and getting instant feedback from them. Links: HOLA! Project / 2012 IoS Days HOLA! announcement on new Twitter and Linkedin profiles D5.4 Final Project Report Page 21 of 38

22 1.5. Project Website WEBSITE: 2. USE AND DISSEMINATION OF RESULTS 2.1. Section A Dissemination measures Communication about the project as a single entity has been centralized during the project execution. As a summary of the previous sections, the following comprises the main axis of the HOLA! promotion strategy followed during the project, and the channels and media through which it has been carried out. A. Objective Raise awareness around the Project: what it consists of, what it delivers, what the benefits it offers to projects, contact and links to more information. B. Audience First level: IoS projects Second level: other R&D projects in the ICT arena. In parallel: ICT research institutes & universities and research intensive enterprises, about the services/products they can get from Hola! Third level: Media During the project, audience levels have been revised in accordance to the Plan for the sustainability and exploitation of results. C. Channels Hola! Portal and IoS Digital Library (and linkages to other repositories) IoS Collaboration Workshops and Collaboration Working Groups Presence at different events and websites (including and LinkedIn, and links from other IoS/ICT projects websites) Project leaflet(s) D5.4 Final Project Report Page 22 of 38

23 Newsletters (including DG INFSO on-line communications) Press releases / Articles / other media (depending on the costs) European, national and local information networks Ads/banners (depending on the costs) Project factsheet During the project, channels have been revised in accordance to the Plan for the sustainability and exploitation of results. D. List of events where HOLA! took part carrying out dissemination activities: Event Date Audience Region 2010 IoS Days, at Brussels 19/10/2010 R&D researches in ICT - IoS Europe 2011 Celtic Plus Event, at Heidelberg 29/03/2011 R&D researches and other Europe stakeholders within the field of ICTs 2011 FIA Conference, at Aalborg 19/05/2011 R&D researches and other Europe stakeholders within the field of ICTs 2011 Proposers Day, at Budapest 20/05/2011 R&D researches and other Europe stakeholders within the field of ICTs 2011 IoS Days, at Brussels 28/09/2011 R&D researches in ICT - IoS Europe 2011 Future Internet Week in Poznan. 25/10/2011 R&D researches and other Europe stakeholders within the field of ICTs 2011 ICT Coordinators Day, at Brussels 28/11/2011 R&D researches and other Europe stakeholders within the field of ICTs 2012 CIP-PSP Infoday at Brussels 03/02/2012 R&D researches and other Europe stakeholders within the field of ICTs 2012 SEQUOIA Final Conference at Brussels 12/03/2012 R&D researches and other Europe stakeholders within the field of ICTs 2012 ICT Proposer s Day, at Warsow 25/09/2012 R&D researches and other Europe stakeholders within the field of ICTs 2012 IoS Days, at Brussels 16/10/2012 R&D researches in ICT - IoS Europe D5.4 Final Project Report Page 23 of 38

24 E. Summary and examples of Dissemination Materials used during the project: HOLA PINs: used during 2012 ICT Proposers Day and 2012 IoS Days. Other HOLA! Dissemination materials: HOLA! Krowki candies D5.4 Final Project Report Page 24 of 38

25 HOLA! at key target events: ICT Projects Coordinators Day (Brussels) ICT Proposers Day 2012 (Warsov) D5.4 Final Project Report Page 25 of 38

26 Promoting HOLA! at the FIA Conference 2012 (Poznan) HOLA! project presentation at the Plenary Session of the 2011 IoS Days HOLA Presentation at 2011 IoS Days - Full Link D5.4 Final Project Report Page 26 of 38

27 HOLA workshop on H2020 consultation: Promotional video: 2011 IoS Days Consultations on H2020 workshop Full Link HOLA! Video-Presentation of services offered to Projects: (used for dissemination and sustainability activities.) HOLA! Services and Value Propositions Full Link D5.4 Final Project Report Page 27 of 38

28 Promotion of IoS Projects and Networking opportunities during IoS Days: 2012 IoS Days at Brussels Link to EC website - Event Announcement D5.4 Final Project Report Page 28 of 38

29 HOLA! alternative communication channels used for further dissemination purposes: Social Networks Twits used during 2012 IoS Days Some feedback received from Linkedin D5.4 Final Project Report Page 29 of 38

30 HOLA! Portal announcements: Announcement on HOLA! Portal capabilities for project partner search Full Link 2.2. Section B Exploitation and Sustainability A.RESULTS EXPLOITATION AND THE PATH TOWARDS SUSTAINABILITY The main exploitable results of the project can be summarized as follow: - The HOLA! Portal - The Digital Library - The Portfolio of Projects Services offered to projects o o o Creation of Videoclips Organization of Events Support them in the exploitation of their project s results. The Consortium, working towards future sustainability, defined in detailed potential business models for them. During the project, the consortium has promoted the necessary agreements between HOLA! Partners and the HOLA! Group for the exploitation and usage of results during and after the end of the project. The consortium has also catalogued the results and outlined specific sustainability and exploitation strategies to be implemented via the HOLA! Group association (EARIT). Any project outcome with some potential for exploitation or usage was identified, characterized from a marketing perspective and particular business plans were designed to present them to potential and target stakeholders. The Consortium developed and executed also a detailed Plan for the Sustainability and Exploitation of Results, in the form of a full business plan around the results of the project. As shown in the next page: D5.4 Final Project Report Page 30 of 38

31 D5.4 Final Project Report Page 31 of 38

32 This table of services was translated and put together with other dissemination materials aimed at engaging the target stakeholders of the project in terms of sustainability. B.EARIT - SUSTAINABILITY MODEL During the 2 nd half of the project HOLA! launched a series of actions addressed to understand and adapt their services according to ICT projects coordinators feedback, and how they could be sustained and respond to their needs also after project finalization. One of the main activities in this sense was a set of interviews carried out by HOLA! representatives with more than 30 ICT-IoS projects coordinators and the EC representative, aimed at identifying action points for the continuation of the services after HOLA! project final milestone. As a result of this, and based on the interest and support given by the projects and the EC for the continuation of HOLA! beyond the project the Consortium has created EARIT (The European Association for Research in Information Technology), a non-for-profit association that will undertake the provisioning of services formerly given by HOLA!. All of the contents and services currently hosted and provided through the HOLA Portal will still accessible, as they will be managed and provided by EARIT EARIT is an NPO constituted by their members (I.e.: organizations or projects), who sustain and benefit from the services provided for them by the Associatio. The sustainability model created for EARIT is based on an annual fee of 150 provided by their members, which can by projects or organizations. Other services can be added under demand: special fetures, personalization of websites, and integration with other online tools. D5.4 Final Project Report Page 32 of 38

33 6 ANNEX 1: Overall assessment of the fulfillment of the project s objectives Our project aim and objectives, fully described previously, could be translated into: Developing self-maintenance Portal + DL which the people like Creating a legal entity and aiming at inviting, dynamizing the whole community Designing and launching a business plan around project results and achieving inmediate time-to-market and sustainability Managing resources and timinings (project s & products lifetimes) This translation was carried out from the very beginning of the project, and in fulfilling these concrete objectives and achieving the related results we have devoted the project s resources. Our overall assessment, now that the project has finished, is that we managed to fulfill them and, therefore, the aim of the project as described in the DoW. About the Portal, it went alive early 2011, and from then it has been very widely uptake by IoS projects alive at that moment, gathering almost all of them around, together with their public deliverables and documents. At this stage, it is the time for new projects from Call 8 to continue this trend, and we have insights that this will also be achieved. Nevertheless, we continued our efforts in the development of the Portal until de end of the project, increasing its functionality and improving its design. These efforts will also become a priority for EARIT, the Association taking up ownerwhip of the Portal for its sustainability, s fully described in our Plan for the exploitation of results. Late 2011, the Portal was integrated with the so called IoS Digital Library: semantic-based organizing and searching features for HOLA! users to be able to take full advantage of the knowledge being generated at IoS FP projects. The development of the Portal and the DL were run as quite participatory activities, always gathering feedback from our users, and taking it into account for future developments (see Annex 3). In order to guarantee sustainability of these results (and the users and contents gathered around our platform) an Association has been created, and all IPR has been legally transferred to it. EARIT, the European Association for Research in Information Technologies, is open to all European research in IT, and we are already working with several expressions of interest from new projects (Call 8). Even from other areas, such as nanotechnologies. EARIT sustainability, and of the assets it receives from the project (the Portal & DL, community, contents and knowledge generated around the organization of IoS Days) is guaranteed for the first year, and negotiations are already open to increase this potential to the mid and longer terms. D5.4 Final Project Report Page 33 of 38

34 With sustainability of users and contents we do not only mean to keep whatever is there from the end of the project. In order for these assets to keep their value, they need to be updated. This process is also guaranteed. Finally, EARIT has already achieved strategic agreements for the first new technical developments around the Portal and the DL. In order to achieve all these, a proper management of project s resources has been critical, particularly in terms of keeping the right balance amongst dissemination efforts needed for launching our exploitation plan, new technical improvements critical for the Portal and the successful organization of IoS Days. Continuous monitoring and prediction of costs allowing for early decision-making around the best use of each resource at each moment has been very valuable for assuring this objective. D5.4 Final Project Report Page 34 of 38

35 7 ANNEX 2: Overall assessment of project s results. HOLA! Highlights. Full descriptions of the activities and related results have been given along the previous texts. The purpose of this annex is to transform this into and highlight the main achievements and numbers for the project: D5.4 Final Project Report Page 35 of 38

36 8 ANNEX 3: Conclusions to the survey carried out to Call5 projects on IoS Digital Library As it has been described in several work-packages, particularly those related to WP2 on the IoS Digital Library, early in 2012 all the IoS Projects Coordinators were contacted and demonstrations on the DL and how to upload documents to it were performed, as part of our strategy to fulfill the recommendation from the EC and the reviewers to run some type of usability test on the DL before considering developments closed and, mainly, as part of our population strategy. As a result, new projects signed in the Portal and new public deliverables and files populated the HOLA! Contents conforming the so called Digital Library. An eroom database of projects and their coordinators was populated in order to gather their feedback and get a contact list for further dissemination purposes, as shown below: During these audios certain questionnaires were used as guidelines for HOLA! members running the audio survey, and also for the compilation of feedback generated. Feedback related to changes in the DL and the Portal as a whole were compiled in a database, prioritizing each suggestion and merging them with needs identified within the Consortium: D5.4 Final Project Report Page 36 of 38

37 This information was analyzed at Consortium meeting in Madrid in March 2012: D5.4 Final Project Report Page 37 of 38

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