2 Stage procedure: Special attention to the 1st stage. How to build a successful proposal

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Joan Norman
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1 2 Stage procedure: Special attention to the 1st stage How to build a successful proposal 1

2 Why two stage procedure? History: two stage calls introduced in 3 rd Call FP7 Health 2009, since then increasing numbers of two stage topics, since 7 th Call ONLY two stage call New strategy of EC towards the end of FP7 less topics open per call several projects funded per topic broader topics Decrease writing burden for applicants in 1 st stage increase success rates for full stage proposals 2

3 ONLINE SUBMISSION FORMS PROPOSAL PART A Administrative PART B Technical

4 How to write two stage proposals (I) Example Guide for Applicants Stage 1 Administrative issues : Only the coordinator completes the A forms In form A3, only the corresponding requested EU funding for the whole project. 4

5 How to write two stage proposals (II) Example Guide for Applicants Cover Page stage 1 PART B Proposal full title: Proposal acronym: Name of the coordinating person: List of participants:

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7 How to write two stage proposals (V) Example Guide for Applicants 1: Excellence 1.1 Objectives Describe the specific objectives for the project, which should be: clear, measurable, realistic and achievable within the duration of the project. Objectives should be consistent with the expected exploitation and impact of the project (see section 2).

8 How to write two stage proposals (VI) Example Guide for Applicants 1.2 Relation to the work programme Indicate the work programme topic to which your proposal relates, and explain how your proposal addresses the specific challenge and scope of that topic, as set out in the work programme. 1.3 Concept and approach - Describe and explain the overall concept underpinning the project: main ideas, models or assumptions involved, trans-disciplinary considerations; - Describe the positioning of the project e.g. where it is situated in the spectrum from idea to application, or from lab to market. - Describe any national or international research and innovation activities which will be linked with the project, especially where the outputs from these will feed into the project; - Describe and explain the overall approach and methodology.

9 How to write two stage proposals (VII) Example Guide for Applicants 1.4 Ambition - Describe the advance your proposal would provide beyond the state-ofthe-art, and the extent the proposed work is ambitious. - Describe the innovation potential which the proposal represents. Where relevant, refer to products and services already available on the market. Please refer to the results of any patent search carried out. 2. Impact 2.1 Expected impacts - Describe how your project will contribute to the expected impacts set out in the work programme, under the relevant topic;

10 How to write two stage proposals (VIII) Example Guide for Applicants The maximum combined length for sections 1 and 2 is seven pages. Note: The cover page does not count toward the page limits specified for stage 1. The minimum font size allowed is 11 points. The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers). Ensure that the font type chosen leads to clearly readable text (eg. Arial or Times New Roman). The Commission/agency will instruct the experts to disregard any excess pages. 10

11 How to really do it! use Arial Narrow as font type! none or minimal literature references in 1 st stage 1.1: Objectives around pages describe overall idea, list objectives with e.g. bullet points (first overall objective(s), then detailed specific objectives) try to answer the following questions in the 1 st paragraphs. Why bother? What problem are you trying to solve? Is it a European priority or could it be solved at national level? Is the solution already available? Why now? What would happen if we did not do this now? Why you? Are you the best people to do this work? 1.2: Relation to the work programme around 0.5 page

12 How to really do it! 1.3. Concept and approach => 2 3 pages this is the core part of the application! and should include short workpackage descriptions, and milestones, a small diagram to illustrate WP connections (Pert Chart), etc Ambition => around 1 Clearly oppose STATE OF THE ART vs PROGRESS BEYOND/ INNOVATION

How to really do it! 2.1. Expected impacts => around 1 to 1.5 page What impact will your results generate, how and by whom will the results be used? Which results are expected? Applications?

13 How to really do it! 2.1. Expected impacts => around 1 to 1.5 page What impact will your results generate, how and by whom will the results be used? Which results are expected? Applications? Commercial, social or scientific? Who is the Lead User of these results? How relevant are the results for the Lead User? How do the results get to the lead user? Dissemination and Exploitation? Which partners are involved? How will the exploitation/dissemination be done? Intellectual Property Rights (IPR) Production, Marketing, Licenses, Patents, etc. 13

How to really do it Summary and Tips Has to be excellent, innovative idea that fits 100% to the

mini full proposal not just a vague idea, but a fully structured proposal with specific

Clear impact section if SMEs involved, describe impact for each SME and for the market Can be

Even if not asked for, try to include your consortium skills in some sentences throughout the

14 How to really do it Summary and Tips Has to be excellent, innovative idea that fits 100% to the call topic Readers has to be captured by idea after the first paragraph The 1 st stage is a mini full proposal not just a vague idea, but a fully structured proposal with specific objectives, workpackages, milestones etc. Clear impact section if SMEs involved, describe impact for each SME and for the market Can be divided into scientific impact clinical impact economic impact societal impact. Even if not asked for, try to include your consortium skills in some sentences throughout the proposal you are the best! Projects with clinical trials: some essential trial data need to be described in 1 st stage already (patient numbers, in and exclusion criteria ) 14

15 Electronic Submission Electronic Submission System accessed from the call page ECAS password PICs for all partners Prepare proposal, On-line for Part A structured part Upload Part B - pdf file(s) Submit the proposal! Validation checks Complete submission, before the 17h00 deadline!! Submission failure rate in the past = + 1% 15

16 GRAZIE PER L ATTENZIONE! L APRE Agenzia per la Promozione della Ricerca Europea via Cavour, Roma mourenza@apre.it Tel. (+39) Fax. (+39) Bruno Mourenza mourenza@apre.it 16

Preparatory Action on Defence Research. Proposal Template for Action Grants

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