MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES

Transcription

1 Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Time of Meeting: 6:30 PM Location of Meeting: Mother Cabrini Catholic School, 720 Renforth Drive, Etobicoke ON M9C2N9, Staff Room Council Members: Nicole Arsenault, Cori Stadler, Chris Stadler, Christina Forsyth, Sherryann Ambrose, Teacher Representative, Laura Cannone, Katrina Delmas, Christian Forgues, Mike Gentile, Vesna Klaric, Bobby Miller, Gina Ricci Next Meeting: Date: 06/14/18 Time: 6:30 PM I. TABLE OF CONTENTS Location: Staff Room I. TABLE OF CONTENTS...1 II. MEETING MEMBERS...2 III. PROCEEDINGS OPENING WELCOME AND PRAYER ADOPTION OF PROPOSED AGENDA REVIEW, APPROVAL & CONFIRMATION OF PRIOR CSPC MEETINGS VOTE TO APPOINT MEMBER TO FILL CSPC VACANCY PRINCIPAL S REPORT TREASURER S REPORT OAPCE / PRO GRANT REPORT PARISH REPORT UNFINISHED (OLD) BUSINESS FROM MINUTES OF PRIOR MEETINGS UPDATES TO PROCEDURES FOR CSPC FUND ALLOCATION & STAFF FUNDING REQUESTS CSPC ELECTION COMMITTEE BYLAW AMENDMENTS FOR SEPTEMBER 2018 AGM MATTERS ARISING DURING THE CURRENT MEETING ITEMS DEFERRED TO FUTURE MEETINGS DATE, TIME & LOCATION OF NEXT MEETINGS ADJOURNMENT... 7 IV. ASSESSMENT OF THE MEETING...7 MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 1 of 12 Version Date: September 14, 2017

2 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM II. MEETING MEMBERS PRESENT: Executive Members at Large Non-Voting Staff Nicole Arsenault, Co-Chair Cori Stadler, Co-Chair Chris Stadler, Treasurer Christina Forsyth, Secretary REGRETS: Laura Cannone Mike Gentile Vesna Klaric Bobby Miller Katrina Delmas; Christian Forgues; Gina Ricci GUESTS PRESENT: Jackie Biase III. PROCEEDINGS Sherryann Ambrose, Principal Voting Staff Mrs. Pacheco, Teacher Representative AGENDA ITEM 1.0 Opening Welcome and Prayer 2.0 Adoption of Proposed Agenda 3.0 Review, Approval & Confirmation of Prior CSPC Meetings DISCUSSION & DECISIONS Co-Chair Nicole Arsenault welcomed everyone and the meeting was called to order at 6:36 PM. led the opening prayer. After those present had an opportunity to review the proposed agenda, and a call for additions and changes was made, the following motion was proposed: Motion: It was moved that the proposed Agenda for the Meeting of Wednesday, May 2, 2018, including additions and changes, be formally adopted as the Meeting Agenda. Carried The Minutes of the Meeting of Wednesday, April 4, 2018 were distributed. After those present had an opportunity to review the Minutes, the following motion was proposed: Motion: It was moved that the Minutes of the Meeting of Wednesday, April 4, 2018, with corrections and changes, be formally approved and confirmed as the official record of proceedings. Mover: Mike Gentile Seconded: Chris Stadler Carried MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 2 of 12 Version Date: September 14, 2017

3 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM 4.0 Vote to Appoint Member to Fill CSPC Vacancy Co-Chair Nicole Arsenault reported. As per Bylaw 7.1.1, Recommendation for Filling a Vacancy, a suitable candidate for the single CSPC membership vacancy was identified at CSPC Meeting #5 on Wednesday, February 7, As a result, candidate Jackie Biase stood for a vote of appointment to fill the vacant Member at Large seat at the current meeting. Motion: It was moved that Jackie Biase be appointed to CSPC membership. Carried 5.0 Principal s Report reported. 5.1 Acknowledgements: A warm welcome was extended to the council. Special thanks to Co-Chair Nicole Arsenault for assisting in bringing the Swim to Survive students to finals and to Mrs. De Braga for her work on Confirmation. 5.2 Important Dates: May 07 11, 2018: Education Week; please see Appendix A for a detailed schedule of events. May 08, 2018: Heart & Stroke Jump Rope for Heart. May 10, 2018: Track and Field Divisional Meet; Home Alone Workshop for Parents. May 11, 2018: Aussie X-Movement Parent / Student Physical Education Session from 6:30 8:00 PM. May 12, 2018: Grade 2 Sacrament of First Communion, Mass at 5:00 PM. May 13, 2018: Grade 2 Sacrament of First Communion, Mass at 11:30 AM. May 15, 2018: Lockdown Drill #4. May 18, 2018: Track and Field Regional Meet. May 21, 2018: Victoria Day, no school. May 22, 2018 Track and Field City Meet. May 23, 2018: Monthly Mass; Mrs. Adamo to host. May 28 Jun. 04, 2018: Grade 3 / 6 EQAO and Grade 2 / 5 / 7 CAT Testing; Parents are kindly asked to please refrain from travel during these dates. Best of luck to the staff and students! 5.3 Block Budget: The current balance for the school budget is $2,209. Math books have been ordered and the stationary order will be placed shortly. The school budget is on track for September Sports Update: The Grade 7 8 soccer team requires 17 participants; however there may not be enough students enrolled to constitute a team this season. MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 3 of 12 Version Date: September 14, 2017

4 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM 6.0 Treasurer s Report 7.0 OAPCE / PRO Grant Report Treasurer Chris Stadler reported. The Treasurer s Report was distributed (Appendix B). There are five outstanding cheques, including Scientist in the School, totalling $1,138. Current funds available are $7,198, with fundraising to date totalling $14,773. The Budget Assessment was distributed (Appendix C). The initial CSPC budget was $14,708. Fundscrip values reflect both 2014 and 2018 and did not generate much funds; it may not be worth repeating in the future. However, increasing Pizza Lunch to biweekly was very successful, raising $3,186 to date. The CSPC currently has raised enough funds to cover all budgeted items for this school year. There was some discussion amongst council as to the rational for a $2,000 rollover each year. Treasurer Chris Stadler clarified that surplus CSPC funds must be allocated at the end of the year as per TCDSB policy. Though, the value for the rollover category can be increased or decreased, as voted on by the CSPC when the budget is set. There was one cheque that bounced, which cost the CSPC $7 in banking fees. The cost was requested by the Treasurer to be reimbursed to the CSPC from the issuer. Motion: It was moved to add to CSPC Treasurer Procedures that issuers of bounced cheques are to incur any associated banking costs. Carried Co-Chair Cori Stadler reported. The OAPCE Parent Summit will be held on Saturday, May 5, 2018 beginning at 9:30 AM at the Catholic Education Centre (80 Sheppard Avenue East, 2 nd Floor Atrium). All council, administrators and parents are welcome to attend. Council interested in attending are to please let the Co-Chairs know. Co-Chair Nicole Arsenault reported. The 2018 / 2019 PRO Grant application for STEM programing from Techzenik ( is underway. The take home STEM Kits will be offered to interested students at an additional nominal charge. 8.0 Parish Report Co-Chair Nicole Arsenault reported. The EDGE Youth Ministry meetings continue. EDGE Adventure Camp early bird registration has ended. Nativity Summer Day Camp is now full and there is a waitlist. Confirmation has been completed. The Luncheon celebration will be held on Friday, May 11, 2018 and will consist of Swiss Chalet. Volunteers will be sought from the Grade 7 parents. First Communion will be held on Saturday, May 12, 2018 at 5:00 PM and Sunday, May 13, 2018 at 11:30 AM. The Communion Luncheon be held on Tuesday, May 15, MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 4 of 12 Version Date: September 14, 2017

5 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM 9.0 Unfinished (Old) Business From Minutes of Prior Meetings 9.1 Motion / Vote: Tent Purchase: Co-Chair Cori Stadler reported. A portable shelter is needed for school use during various events and activities. The current CSPC funds should allow for the purchase of the tent. To show school spirit during events it would be beneficial to decal the tent. Bobby Miller will contact a vendor to determine the details for applying decals. Motion: It was moved that, pending an end of year evaluation of funds, the council purchase a 13 x 13 portable shelter from Costco (budget $175) to be used for various school events. Carried 9.2 Motion / Vote: Folding Table Purchase: Co-Chair Cori Stadler reported. The custodian confirmed that 12 folding tables used at the school are in need of replacement due to disrepair. These tables are used for various events in the gym and around the school throughout the year. The Board does not supply folding tables and the school does not have a budget for them. Tables range in size from 6 8 and cost ~$86 $130 (sales ranging from $60 - $90). The goal would be to purchase a few tables each year to replace the worn ones. The current CSPC funds should allow for the purchase of 2 tables this year. The following motion was proposed: Motion: It was moved that, pending an end of year evaluation of funds, the council purchase 2 (two) 6 folding tables on sale (price checking at Canadian Tire, Walmart, Costco; budget: $130) this school year, with additional tables to be purchased in subsequent years. Carried 9.3 Discussion / Decision for BINGO Fund Allocation: Laura Cannone and Co-Chair Nicole Arsenault reported. BINGO Night was a success, having raised $1,915, after costs were deducted. The community responded well to the event and several parents volunteered to assist on the BINGO Committee. There is currently a need to replace 2 of the school s water fountains. A bottle filling station option has been sourced, at $1,600 per station, which will produce cold, filtered, water. The TCDSB will install and service the stations at no additional cost. It is unclear what the warranty on the stations is. It was recommended that the upstairs fountain be replaced first as the older students fill their water bottles more frequently than the younger students. However, it is not recommended that the younger students be permitted to travel upstairs to use the station. The BINGO funds, or the budget rollover allocation, could cover the cost of a single station; council discussed holding a fundraiser in September 2018 with the goal of raising the funds for the second station. Motion: It was moved that the council purchase 1 (one) bottle refill station to replace the upstairs school water fountain this year. Carried MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 5 of 12 Version Date: September 14, 2017

6 Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Time of Meeting: 6:30 PM 9.4 Fun Fair Update: Co-Chair Cori Stadler reported. The draft Fun Fair flyer has been prepared. However wording seeking volunteers is suggestive that the event will be complementary for volunteers; the wording will be adjusted. Volunteers will be asked to place orders for food, drinks and bracelets. Donation Letters have been sent out; if a letter is required for soliciting donations from vendors please request one from Co-Chair Cori Stadler Updates to Procedures for CSPC Fund Allocation & Staff Funding Requests 11.0 CSPC Election Committee Co-Chair Cori Stadler reported. In the past when staff required funding from the CSPC a proposal would be submitted. However, recent inquiries from council regarding where CSPC funding can benefit students in the classroom has brought to light the opportunity for council and staff to communicate on initiatives throughout the school year. Teaching staff often discuss improvement plans and are receptive to council requesting information and assisting with the process / progress as well. Council members can discuss ideas then contact the Principal and teachers for further information and refinement pf proposals. As there have been some inquiries into CSPC processes, particularly by new members, it was suggested that a CSPC Orientation Package be assembled with all necessary policy and procedures to be made available to all members. Teacher Representative Mrs. Pacheco reported. Currently the school has available a portable interactive white learning board that is readily available to teachers as needed. There have been no issues in scheduling the use of the board, thus it is not currently requested that additional boards be funded. However, some items that could be improved include overhead mounted projectors, new area rugs, and classroom laptops. Mounting projectors eliminates tripping hazards. Board installation may cost upwards of $1,000, with the mounting arm being an additional cost. Three classrooms have very worn out area rugs (which are used for Circle Time). Health and Safety conducts inspections of such items and it is unclear what the current lifespan of the rugs has been estimated at. The Board provides 10 x 13 area rugs for $887; however, if the area rug is not restricted by the Board, an alternate may be sourced at a better cost. Currently each classroom has a laptop, however they are getting older (~25 laptops on the trolley and ~15 ipads). Secretary Christina Forsyth indicated that the Department of Information and Technology at Humber College may be able to donate needed technology with the submission of a Letter of Request on official school letterhead, detailing the needs of the school. Secretary Christina Forsyth reported. As per Bylaw Article VI, Election Procedures, CSPC Elections should be organized and presided over by an Election Committee. As the composition of the committee must include parent members that are not standing for election, nor the spouse of anyone standing for election, and the commitment for this committee is relatively low, this is an excellent opportunity for a parent from the larger school community to get involved. Duties would include determining the manner / advertisement of MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 6 of 12 Version Date: September 14, 2017

7 Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Time of Meeting: 6:30 PM the election, collecting Nomination Forms / Biographies, preparation of the ballot / ballot box (if 13 or more candidates wish to stand for election), and Chairing the Election. Please see Appendix D for the Election Committee Package. Parent, teaching staff and non-teaching staff representatives will be invited to participate on the Election Committee with the Principal. Council discussed what the procedure should be if a neutral parent cannot be found to Chair the committee. A Bylaw amendment can be made to allow for an outgoing council member to serve as the Chair, in the event that a non-council parent representative cannot be found Bylaw Amendments for September 2018 AGM 13.0 Matters Arising During the Current Meeting 14.0 Items Deferred to Future Meetings 15.0 Date, Time & Location of Next Meetings Item deferred due to time constraints CSPC Communications: Treasurer Chris Stadler reported. As the CSPC Meetings are occasionally followed up via s it is important for council to be mindful of the manner in which messages are framed. It can be challenging to interpret tone from electronic communications. It could be helpful to add to the CSPC Orientation Package that electronic communications be given a period of reflection (e.g., 24 hours) before responses are made. Secretary Christina Forsyth reported. The following item has been deferred from the current meeting agenda: bylaw amendments for September 2018 AGM. The formal meetings remaining to be held in the school year are: Meeting #9 June 14, 2018 All meetings to be held at: Mother Cabrini Catholic School, 720 Renforth Drive, Etobicoke ON M9C2N9, Staff Room 16.0 Adjournment Motion: It was moved that the meeting stand adjourned. Carried Co-Chair Cori Stadler declared the meeting adjourned at ~9:00 PM. IV. ASSESSMENT OF THE MEETING GENERAL COMMENTS: A call for Agenda items will be made on Thursday, May 31, Please submit all agenda items to Co- Chair Cori Stadler and minor clarifications / corrections of minutes to Secretary Christina Forsyth prior to the distribution deadline (current deadline: Thursday, June 7, 2018). In the week leading up to Meeting #9, please review the agenda, minutes, and any other attached documentation and prepare comments / questions beforehand as best as possible. MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 7 of 12 Version Date: September 14, 2017

8 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM MEETING #8 (05/02/18) ACTION ITEMS: AGENDA # DETAILS PERSON(S) RESPONSIBLE Follow up on outstanding cheques and ensure they are cashed. Update Treasurer Procedures to include that issuers of bounced cheques will be asked to cover any associated banking charges. Submit a PRO Grant Application for STEM programing (deadline: June 5, 2018). Reimburse Co-Chair Cori Stadler for the purchase of a 13 x 13 portable tent (budget: $175). Determine whether the portable tent can be decaled with school logos and associated costs. Purchase 2 (two) 6 folding tables on sale (budget: $130) this school year. Determine the warranty information for the bottle fill stations. Determine the protocol for installation of the bottle fill stations. Treasurer Chris Stadler Treasurer Chris Stadler Co-Chair Nicole Arsenault Treasurer Chris Stadler Bobby Miller Co-Chair Cori Stadler Co-Chair Nicole Arsenault 9.3 Purchase one bottle fill station (budget: $1,600). Co-Chair Nicole Arsenault / Discuss and select a fundraising initiative to be run in September 2018 to fund the costs of the second bottle fill station. Adjust Fun Fair flyer wording regarding volunteers. Assemble a CSPC Orientation Package with relevant council policies / procedures, including information regarding communications. Inquire with Health and Safety regarding the status of the Circle Time area rugs, and whether replacements must be purchased through the TCDSB. Prepare a Letter of Donation Request for needed technology to be submitted to Humber College. Council Gina Ricci Secretary Christina Forsyth MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 8 of 12 Version Date: September 14, 2017

9 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM AGENDA # DETAILS PERSON(S) RESPONSIBLE Constitute a CSPC Election Committee, including a parent, teaching staff and non-teaching staff representative. Add a proposed Bylaw amendment to the Election Procedures allowing an outgoing council member to serve as the parent representative on the Election Committee in the event that a nonmember cannot be found. ; Council Secretary Christina Forsyth MEETING #7 (04/04/18) ACTION ITEMS: AGENDA # DETAILS PERSON(S) RESPONSIBLE Hold a Toronto Public Health sponsored Home Alone Workshop for 10 families on Thursday, May 10, 2018 from 6:30 8:30 PM. Discuss and decide on holding a Kids Have Stress Too Workshop, presented by Public Health Nurse Beth Baker, for September Assemble a 50 th Anniversary Committee, including interested parent volunteers, to help plan and implement the various events to celebrate the school s milestone anniversary. Volunteers are requested to assist with the Confirmation Luncheon (date: Friday, May 11, 2018 at 11:15 AM). Follow up with Mrs. Blandizzi-Woods on the Kindergarten Celebration plans and whether / where parent volunteers can assist on the committee. Follow up with Mrs. Hlady-Madeira regarding the plans for the Grade 8 Graduation, including costs for the event. Items needed for use during the Wednesday, June 6, 2018 Fun Fair are: coolers, extension cords, golf balls, a portable shelter, as well as raffle donations. A Donation Letter for soliciting items from vendors is available from Co-Chair Cori Stadler. Toronto Public Health Nurse Beth Baker Council Council and parent community ; Co- Chair Nicole Arsenault Council and parent community MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 9 of 12 Version Date: September 14, 2017

10 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM AGENDA # DETAILS PERSON(S) RESPONSIBLE Determine which classes are interested in a Weather Network Presentation. Facilitate age appropriate Weather Network Presentations for interested classes. Mike Gentile MEETING #6 (03/07/18) ACTION ITEMS: AGENDA # DETAILS PERSON(S) RESPONSIBLE Finalize the price / type of computer speakers and number of extension cords required from the Technology Adjunct budget. Follow up with the substitute music teacher to determine whether any instruments are in need of repairs. Follow up with OAPCE Rep Nick Giovanelli regarding the scheduling of a speaker for the PRO Grant speaker session. Organize a Chocolate Sales Fundraiser for September Recruit a teacher volunteer to serve on the CSPC Election Committee. Follow up with the TCDSB to determine if the formation of an Internal Audit Committee is mandatory or optional for the CSPC. Prepare an Annual CSPC Report (to be distributed at the end of each school year) highlighting the positive impact of fundraising initiatives for student enrichment. Follow up with Martial Arts Program Director Colin Ninvalle regarding the Family Washroom to be used by students requiring parental assistance during the program s duration. Co-Chair Nicole Arsenault Co-Chair Cori Stadler Council Mike Gentile MEETING #5 (02/07/18) ACTION ITEMS: AGENDA # DETAILS PERSON(S) RESPONSIBLE 4.3 Determine whether TCDSB funding exists for the Special Needs Program at Mother Cabrini. MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 10 of 12 Version Date: September 14, 2017

11 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM AGENDA # DETAILS PERSON(S) RESPONSIBLE Inform parents via the Newsletter regarding Lockdown Signs that are placed on school doors during a lockdown incident. Contact Scientist in the School program regarding cashing of an outstanding cheque. Contact Youth Coach Global to determine speaker availability for the second PRO Grant sponsored parent engagement session (potential dates in 3 rd / 4 th week of April, 2018). Form a Grant Committee to review and select relevant funding opportunities for application. Follow up on Cash Online HST inquiry, system feedback, and report back to council on findings. Follow up on Ontario Regulations regarding TCDSB employment status and council membership and report back to council on findings. Treasurer Chris Stadler OAPCE Rep Nick Giovanelli Council Trustee Ann Andrachuk Trustee Ann Andrachuk MEETING #4 (01/17/18) ACTION ITEMS: AGENDA # DETAILS PERSON(S) RESPONSIBLE Notify parents via the Newsletter of the new Volunteer Registration Form being implemented. Compile details regarding the Amazon Affiliate Program and the CSPC s eligibility and report to council. Laura Cannone MEETING #3 (11/01/17) ACTION ITEMS: AGENDA # DETAILS PERSON(S) RESPONSIBLE Update the Curriculum Enhancement Donation Flyer to include instructions on how to make taxdeductible donations to the CSPC. Follow up with School Secretary Alejandra Arandia to add sport team tryout dates to the school calendar. Secretary Christina Forsyth MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 11 of 12 Version Date: September 14, 2017

12 MOTHER CABRINI CATHOLIC SCHOOL PARENT COUNCIL MEETING MINUTES Date of Council Meeting Minutes (mm/dd/yy): 05/02/18 Time of Meeting: 6:30 PM MEETING #2 (10/04/17) ACTION ITEMS: AGENDA # DETAILS PERSON(S) RESPONSIBLE Contact Ms. Hlady-Madeira to ensure the Grade 8 Graduation is receiving sufficient funding. Forward details to Co-Chair Nicole Arsenault. Contact Mr. Amadei for an inventory of expected costs to facilitate funding allocation for the Music Instrument Program. Additionally request a midterm update to confirm the program has adequate funding for the remainder of the year. Minutes respectfully submitted to the Members of the CSPC by Secretary Christina Forsyth. MINUTES ARE DRAFT UNTIL CONFIRMED BY VOTE OF THE ASSEMBLY Template Version: 1 CSPC Meeting Minutes, Page 12 of 12 Version Date: September 14, 2017

13 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX A CSPC MEETING #8, WEDNESDAY, MAY 2, 2018

14 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX A CSPC MEETING #8, WEDNESDAY, MAY 2, 2018

15 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX B CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Description Date Balance Funds In Cheque # Funds Out Fundraising Total Opening balance for CSPC 2017/2018 2, September 2017 Pizza lunch orders (sept/oct) Sept 22, , , , Pizza lunch supplies (terra cotta cookies) Sept 27, , French cooking presentation grant refund 4, BMO maintenance fee Sept 29, , CHQ $0.20 4, October 2017 welcome BBQ supplies (Chris Stadler) Oct 3, , Welcome bbq&pizza lunch supplies (Cori S.) 4, Pizza lunch invoice Oct 5, , pizza lunch orders (Sept./Oct.) Oct 10, , Stamps pizza lunch juice (Cori S.) Oct 16, , Pizza lunch invoice 4, welcome BBQ supplies (Vesna Klaric) 3, Jean Miso (remembrance day books) Oct 23, , BMO maintenance fee Oct 31, , halloween dance fund raising funds 6, , , halloween dance, pizza lunch & csac 6, supplies (Cori S) Pizza lunch invoice 6, BMO cost of depositing coins 6, November 2017 DJ halloween dance Nov 2, , Page 1

16 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX B CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Description Date Balance Funds In Cheque # Funds Out Fundraising Total projector for school 5, pizza lunch orders (Nov.) Nov 6, , , , pizza for halloween dance winner Nov 7, , scientists in school Nov 9, , Pizza lunch invoice Nov 10, , Bus transportation (round the bend farm) Nov 14, , bus transportation (toronto zoo) 5, pizza lunch juice/halloween dance supplies Nov 16, , (Cori S) terra cotta cookies (pizza lunch supplies) Nov 20, , Pizza lunch invoice Nov 24, , BMO maintenance fee Nov 30, , Chq $0.20 4, December 2017 pizza lunch orders Dec 4, , QSP orders 5, Advent mass orders 7, , , Fundscript funds collected 12, , , Fundscript Orders Dec 6, , , CSAC supplies (Nicole Arsenault) Dec 8, , Pizza lunch invoice Dec 12, , Suitcase Theatre Dec 13, , Advent mass/dinner supplies (N. Arsenault) Dec 18, , , QSP Funds Dec 20, , , , Advent mass orders 7, Advent mass order refund 7, , QSP lanyards/posters/t-shirts/keychains 7, cost for new cheques Dec 22, , maintenance fees Dec 29, , Page 2

17 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX B CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Description Date Balance Funds In Cheque # Funds Out CHQ $0.20 7, Fundraising Total January 2018 Pizza lunch orders Jan Jan 8, , Pizza lunch orders Jan 8, advent mass/pizza lunch supplies/ pizza Jan 12, , lunch invoice(dec2017) Pizza lunch invoice Jan 15, , teacher allocation GR.8 Mrs. Hlady Jan 16, , terra cotta cookies (pizza lunch supplies) Jan 18, , Pizza lunch orders (late) Jan 24, , Pizza lunch invoice Jan 29, , scientists in school Jan 31, , u got dance 4, bmo maintenance fee 4, CHQ $0.20 4, , February , , /2017 Progrant + PIC grant Feb 1, , , People for Education (J Strachan) Feb 2, , Feb 5, , Online penny test Feb 8, , QSP outstanding balance 5, Pizza lunch invoice Feb 9, , Pancake Tuesday Supplies Feb 12, , milk for Pancake Tuesday Feb 15, , K Crooks multicultural night supplies Feb 16, , scientists in school X4 Feb 22, , Pizza lunch invoice Feb 26, , Page 3

18 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX B CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Description Date Balance Funds In Cheque # Funds Out BMO maintenance fee Feb 28, , CHQ $0.20 4, Fundraising Total March 2018 Big Box Fundraiser Mar 2, , , Pizza lunch march 10, Dec Funscript 10, scientists in school (GR.2) Mar 5, , terra cotta cookies (pizza lunch supplies) Mar 9, , scientists in school Mar 12, , pizza lunch supplies (cori stadler) 10, pancake tuesday Supplies (cori stadler) 10, pizza lunch supplies (cori stadler) 10, Pizza lunch invoice Mar 23, , Big Box Fundraiser invoice Mar 26, , , maintenance fees Mar 29, , depositing fees 6, April 2018 Pizza lunch invoice (cori stadler) Apr 2, , pizza lunch supplies (cori stadler) 5, extension cords for school (c stadler) 5, cash online pizza orders Apr 5, , late big box orders Apr 6, , ongoing online QSP 5, KEV online pizza orders 6, Pizza lunch orders 7, cash online pizza orders 7, buses for 7/8 field trip Apr 9, , Page 4

19 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX B CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Description Date Balance Funds In Cheque # Funds Out Fundraising Total cash online pizza orders Apr 11, , cash online pizza orders 6, cash online pizza orders Apr 12, , thank you gift cards for big box Apr 13, , bingo night fundraiser intake Apr 17, , , , Pizza lunch invoice 8, bingo night pizza (Nicole A) 8, return item advice no bounced chq. Apr 18, , return item fee 001 chq bounced chq. 8, bingo night supplies (Gina R) Apr 23, , bingo night supplies (Laura C) Apr 24, , Outstanding cheques scientists in school Nov 5, bingo night supplies (Vesna K) Apr 15, libaray funds for new books tec. Apr 23, Pizza lunch invoice Apr 27, Total outstanding cheques Total Funds Available 7, Fundraising to date 14, Page 5

20 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX C CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Budget Item Proposed Budget Actual Money Spent + / - 1 bus transportation for school field trips (8x240) round the bend farm toronto zoo Grade 7/8 field trip teachers expenses ($150.00) GR.8 Mrs. Hlady Technology Adjunct extension cords for school (c stadler) Halloween dance pizza for halloween dance winner DJ supplies 7.89 supplies Pancake Tuesday supplies (incl. milk) supplies milk supplies Curicculum Night BBQ welcome BBQ supplies (Chris Stadler) Welcome bbq&pizza lunch supplies (Cori S.) welcome BBQ supplies (Vesna Klaric) Multicultural night supplies K. Crooks Celebrations Page 1

21 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX C CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 First communion luncheon 0.00 Confirmation lunch 0.00 Kindergarden celebration 0.00 Grade 8 graduation Play day freezies Remembrance Day Books Musical instrument fund CSPC fund supplies new cheques stamps supplies Suitcase Theatre Presentation Scientist in the classroom GR GR GR GR GR GR GR GR Activities Fund You've Got Dance Aussie X Movement 11 Fund raising rollover Page 2

22 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX C CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 total expenses Fund Raising Efforts Total raised halloween dance raised 2, costs toatal raised QSP raised costs total raised fundscript raised costs total raised big box cards raised Page 3

23 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX C CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 costs Bingo Night raised costs total raised Pizza Lunch raised costs total raised so far Page 4

24 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX D CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 CSPC ELECTION SCHEDULE NOTES Establish Election Committee. Members: MAY / JUNE (No one standing for election, or the spouse of anyone standing for election, shall be a member of the election committee. The committee should have representation from parents, teaching staff, and non-teaching staff.) Determine how the election will occur. Election Details: MID JUNE By the last CSPC Meeting Co- Chairs and Principal determine election date / time / location. (Note: OR 612/00, S. 4(4): election must be held during first 30 days of the school year on a fixed date.) o Date of election: o Time of election: o Location of election: Determine how the election will be advertised (e.g., online, Flash Friday, bulletin board, take home notice.) Election Advertising: END OF JUNE Principal sends out notice to parent community. Notice Details: o Who is eligible for election o Due date of Nomination Forms o Nomination Forms o Election date / time / location EARLY SEPTEMBER MID SEPTEMBER Principal advertises election. Nomination forms returned (if there are 12 or less candidates, all will be acclaimed during the election.) 14 days before election, parent nominee list with biographies made available to parent community (e.g., can be posted online with link sent home via notice), with election date / procedure reminder. Ballot / ballot box preparation (if there are 13 or more candidates.) Election proceedings. CSPC Inaugural (elect Executive, set year s meeting dates) and Annual General Meetings held. 30 DAYS AFTER INAUGURAL MEETING New CSPC member list and dates / times / locations of year s meetings publicized.

25 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX D CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Schedule of Events Planning for the Catholic School Parent Council (CSPC) Election of Parent Representatives Timeline May/June June End of August Early September Mid September Mid - End of September End of September - Early October Activity A committee is established to run the CSPC election of parent representatives A plan is developed to run the elections A date, time and location for the elections of parent representatives is selected on the last council meeting of the school year According to OR 612/00, S. 4(4), the election must be held during the first 30 days of the school year on a date fixed by the school council chair or co-chairs after consulting with the school principal. The principal communicates information and dates of CSPC parent representative elections (i.e. parent candidate nominations forms, dates by which they are to be received at the school; who is eligible to stand for election; the date of the election; and other information about the election) All parents must receive this information 14 days prior to the election The principal communicates CSPC elections in a manner that is easily accessible to parents (e.g. school s TCDSB portal page; distribution; school s community bulletin; entrance doors) Parents return nomination forms to the school A list of parent nominees with a brief biography is sent home or mailed out, with a reminder of the date and election process The ballots and ballot box is prepared for the election of parent representatives The election of teacher, non-teacher and student representative (high school) may take palace at the same time or shortly after the election of parent representatives After the elections, the first meeting of the new CSPC takes place and meeting dates, times, and locations for the upcoming year are determined The first meeting of the new CSPC council must take place within 35 days of the start of the academic year The names of the new CSPC members are publicized to the school community within 30 days of the election, as are the dates, times, and locations of future meetings Adapted from School Councils: A Guide for Members, 2001

26 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX D CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Mother Cabrini Catholic School Parent Council Parent Candidate Nomination Form I wish to nominate for an elected position as a parent/guardian representative on council. Name: Address: Phone Number: Child s Name: Teacher: The person that I have nominated is an employee of TCDSB Yes No Nominator s Signature Date Please include a brief biography of the candidate you have nominated on the back of this form, or attached one on a separate sheet of paper. You will be notified when your nomination has been received. Mother Cabrini Catholic School Parent Council Parent Candidate Self Nomination Form I wish to declare my candidacy for an elected position as a parent/guardian representative on the council. Name: Address: Phone Number: Child s Name: Teacher: I am an employee of TCDSB Yes No Candidate s Signature Date Please include a brief biography of the candidate you have nominated on the back of this form, or attached one on a separate sheet of paper. You will be notified when your nomination has been received.

27 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX D CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Receipt of Nomination Form Mother Cabrini Catholic Parent Council The nomination form for parent/guardian representative on the council for: at Mother Cabrini Catholic School Name of Parent/Guardian Name of School Has been received by: Principal or Chair of the Election Committee Date Receipt of Nomination Form Mother Cabrini Catholic Parent Council The nomination form for parent/guardian representative on the council for: at Mother Cabrini Catholic School Name of Parent/Guardian Name of School Has been received by: Principal or Chair of the Election Committee Date

28 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX D CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 Mother Cabrini Catholic School Parent Council Election Ballot Date: Position: Parent/Guardian Representative Vote for no more than candidates on this ballot by placing an X in the box before the name(s) of the candidate of your choice. Mother Cabrini Catholic School Parent Council Election Ballot Date: Position: Parent/Guardian Representative Vote for no more than candidates on this ballot by placing an X in the box before the name(s) of the candidate of your choice.

29 MOTHER CABRINI CATHOLIC SCHOOL APPENDIX D CSPC MEETING #8, WEDNESDAY, MAY 2, 2018 CSPC ELECTION PROCEDURES Chaired by the Election Committee Chair. Minutes to be recorded. Call the CSPC Election Meeting to order. Election Committee Chair provides outline of mandate and purpose of CSPC. 1.Call for opening of CSPC Council Parent Member elections. Declare number of nominations received and call for nominations from the floor. Second each nomination. 2. Motion to close nominations. Seconded. 3. Each person (in lot order) is given a specified time (usually two minutes) to present a brief biography of why they want to serve on CSPC. 4. Once completed if have equal to or less than the required number declare that all candidates are acclaimed. If more candidates than required number, hold a secret ballot with names listed by lot. 5. Election committee, teacher election committee representative(s) and principal act as scrutineers. 6. Candidates are ranked in order of votes and top required number constitute the new CSPC Council. 7. Motion to adjourn the CSPC Election Meeting. Seconded.