I. 9:00 a.m. - Organizational Functions

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1 ERIE COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING ECC South Campus, 4041 Southwestern Blvd., Orchard Park, NY Executive Board Room, Rm :00 a.m. Regular Meeting M I N U T E S Thursday, May 25, 2017 Mission: Erie Community College meets the needs of a diverse student body and contributes to regional economic vitality by providing high-quality, flexible, affordable and accessible educational programs committed to student success. Vision: Erie Community College will serve as an innovative learning resource by striving for universal access to lifelong learning, catalyzing economic and cultural development, and supporting a diverse and mobile student body. I. 9:00 a.m. - Organizational Functions A. Roll Call: Stephen Boyd Timothy Callan John V. Elmore Todd P. Hobler Dennis Murphy, Chair Susan Swarts, Vice Chair Danise C. Wilson Neal McCallum, Student Trustee Absent/Excused: Trustees DeBergalis and Masiello Others Present: Jack Quinn, President Michael Pietkiewicz, EVP of Operations William D. Reuter, CFO & SVP of Administration & Finance Richard Washousky, Provost Gale Frazer, Executive Secretary to the President/Board of Trustees Tracey Cleveland, AVP Human Resources Maria Carroll, Director of Talent Management & Emp Engagement Nora Clark, VP of Student Affairs Tracy Gast, AVP of College Safety & Security Rob Elnicky, AVP of Data Analytics & Systems Integration Darley Willis, AVP, Chief Diversity Officer Equity & Diversity Sue Holdaway, Executive Director/ASC Erik D'Aquino, VP Enrollment Management Michael Farrell, Public Information Officer Bob Germony, Network Operations Specialist Ryan Nogle, Coordinator of Audio Visual Colleen Quinn, Chair, College Senate Katie Koch, AAECC Robb Fraser, AFSCME Karl Anderson, AFSCME Chris Gengo, ECC Foundation

2 Joan Castro, Assistant to Provost Mike Delaney, FFECC Peter Jerebko, Athletic Director Brianna Whitaker, Student Rebecca Krakowiak, ECC Student Trustee Elect B. Call to Order The meeting was called to order at 9:00 a.m. A quorum was declared present. Student Trustee McCallum read the college s mission statement. II. Consent Agenda Unless objections are raised, the following items are proposed to be adopted and approved by consent. Some of these items address issues which have been discussed by the Board in the past and/or are routine operational matters which do not involve new policy decisions. Other consent items are derived from provisions in existing, prior-approved labor contracts, capital construction programs or other Trustee initiatives. The consent agenda is presented for adoption as a single agenda item. Specific items may be removed by request of any Board member for discussion as a part of the regular agenda. The remaining items should then be adopted as a single agenda. Board approval of the Consent Agenda is required. 1. BOT Minutes May 4, 2017 Special Meeting 2. BOT Minutes April 27, Disposal of Material May Fees for Services in May 2017 for Workforce Development 5. Articulation Agreement requested between ECC and State University of New York (SUNY) Canton with 24 Opportunities 6. Internship Agreements requested between ECC and the Heritage Centers and the Resource Council of WNY for the Human Services Certificate Program 7. Service Learning Course Agreement between ECC and the Buffalo Niagara Riverkeeper for the Environmental Science AS and Environmental Technology Geoscience AAS Degree Programs Amendment 8. Agreement requested between ECC and Vermont Student Assistance Corporation to participate in the Vermont Incentive Grant Program 9. Disposal Request College Safety Automobile 10. Talent Management Agenda Chair Murphy tabled items #1 and 2 from the Consent Agenda until the June 7, 2017 Special Meeting. Motion to remove Item #9 from the Consent Agenda Motion: Trustee Wilson; Second: Trustee Hobler; Action: Motion Passed (8-0) Motion to approve items #3 8, and #10 from the Consent Agenda Motion: Trustee Murphy; Second: Trustee Swarts; Action: Motion Passed (8-0) Discussion was held regarding Item #9 from the Consent Agenda, and Executive Vice President Mike Pietkiewicz and Associate Vice President of Security Tracey Gast explained that in the interest of transparency they wanted to inform the board that the trade-in value of the vehicle has changed and has depreciated in value. Motion to approve item #9 from the Consent Agenda Motion: Trustee Wilson; Second: Trustee Swarts; Action: Motion Passed (8-0)

3 III. 9:10 a.m. - Committee Briefings I: Curriculum and Student Success: Co-Chairs, Susan Swarts and Todd Hobler 1. Advisory Council Reappointments requested to the Dental Hygiene and Visual Communications Technology Graphic Arts and Printing AAS Degree Programs 2. Approval requested of Recommendations from Student Activity Fee Allocations Committee 3. Approval requested of Proposal to Restructure the ECC Activity Fee charged to Students 4. Agreement for Consultant Services requested between ECC and Buffalo Public Schools for the Middle Early College Vice President of Enrollment Erik D Aquino reported that there is a technical clarification on Item #2 and stated that where it says ASC on the document it should say BOT because it is a BOT policy, not ASC. Motion to receive the amended copy of Item #2 from the Curriculum & Student Success Agenda Motion: Trustee Hobler; Second: Trustee Swarts; Action: Motion Passed (8-0) Motion to approve Item #1 from the Curriculum and Student Success Agenda Motion: Trustee Hobler; Second: Trustee Swarts; Action: Motion Passed (8-0) Motion to approve Item #2 from the Curriculum and Student Success Agenda, as amended Motion: Student Trustee McCallum; Second: Trustee Swarts; Action: Motion Passed (8-0) Mr. D Aquino reported that t for a technical clarification on Item #3 to change ASC to BOT. Motion to receive the amended copy of Item #3 from the Curriculum & Student Success Agenda Motion: Trustee Hobler; Second: Trustee Swarts; Action: Motion Passed (8-0) Motion to approve Item #3 from the Curriculum & Student Success Agenda, as amended Motion: Trustee Hobler; Second: Trustee Swarts Action: Motion Failed (5-3); Ayes: Boyd, Elmore, Murphy, Swarts, McCallum; Nays: Callan, Hobler, Wilson Discussion followed regarding what comes next, decisions that need to be made regarding sports, and the potential loss of students. President Quinn asked for a report from SES at his next cabinet meeting so he can report back to the board. Provost Washousky requested that Item #4 from the Curriculum & Student Success agenda be removed due to some issues in the contract. He added that he will take it to the Curriculum and Student Services meeting and have it vetted. Chair Murphy tabled Item #4 from the Curriculum & Student Success agenda. For Board s Information: 1. Letter from Commission on Opticianry Accreditation to the Vision Care Technology AAS Degree Program dated April 23, from CoAEMSP (Committee on Accreditation of Educational Programs for the Emergency Medical Services Professions) regarding the ECC Emergency Medical Technology Program dated May 8, 2017 II: Financial Health: Chair, Danise Wilson

4 1. Utilization of Capital Chargeback Account 2. Authorization to Transfer Available Funds from Restricted STEM Building Capital Account Motion to approve Items #1 and 2 from the Financial Health Agenda Motion: Student Trustee McCallum; Second: Trustee Wilson; Action: Motion Passed (8-0) For Board s Information: 1. Financial Health Committee Meeting Minutes April 18, Finance Dashboard April 30, Revenues & Expenditures Key Item Report April 30, Vendor Report May 10, Monthly Full-Time Vacancy Report 6. STEM Building Project 7. Monthly Projects/Facility Status Report 8. Facility Rentals III: Talent Management & Diversity Committee: Chair, Susan Swarts 1. EAP Contract Renewal Discussion was held regarding the Palladian renewal and Trustee Callan requested information on how long Palladian has been here. President Quinn asked Director of Talent Management Maria Carroll to provide that information to Trustee Callan. Motion to approve Item #1 from the Talent Management Agenda Motion: Trustee Hobler; Second: Student Trustee McCallum; Action: Motion Passed (8-0) IV: Strategic Planning and Assessment: Chair, Dennis Murphy V: Marketing and Institutional Advancement: Chair, Kate Masiello IV. 9:40 a.m. - Report of the Chair A. General Report/Updates B. Ad Hoc Committee Reports a. BOT Policies Trustee Masiello b. Technology Trustee Boyd I. Workday Master Subscription Agreement for Enterprise Resource Planning Software and Order Form to Master Subscription Agreement Trustee Boyd reported that CIO Meena Lakhavani presented to the Legislature and the process is ongoing. He also reported that they have had meetings with two local foundations and that process is underway. Motion to approve Item #1 from the Technology Committee Agenda Motion: Trustee Boyd; Second: Student Trustee McCallum; Action: Motion Passed (8-0) c. OSC/CAP (Corrective Action Plan) d. Presidential Search Committee Chair Murphy stated the Presidential Search Committee has been amazing and is working hand-in-hand with the Search Consultant. He stated that much of the information is still confidential. Chair Murphy discussed

5 the upcoming events involving the trustees including four sessions with finalists. Each session will consist of dinner with the finalist followed by a presentation the next day and a meeting with the Ttrustees in the afternoon. He reported that the identify of each finalist will be revealed the day prior to their presentations, and stated that he will be asking for an Executive Session to discuss the balance of the information. He added that the finalists presentations will be in a public forum and will be streamed live. V. Report of the President A. New Academic Building B. General Report/Updates President Quinn reported that SUNY Provost Cartwright will be leaving SUNY. He also reported that there will be a tour of the STEM Building at North Campus on June 20 th at 9:30 a.m. and he will send out invitations. VI. 10:00 a.m. - Student Trustee Report Student Trustee McCallum stated he is wrapping up the semester and reported that they have successfully hosted over 75 student events. He reported that they have been able to fill more than half of the SGA positions for next year. He then introduced the new SGA President and Student Trustee, Rebecca Krakowiak. Ms. Krakowiak stated that she is excited to be starting in 6 days and stated that she will be able to have a presence on all three campuses. She has been reaching out to students to find out what they want from SGA. Trustee McCallum reported on the following: Trustee McCallum and other SGA officers attended the closing ceremonies for the City Mission Food Drive. ECC came in second place for the competition. 150 people attended the SGA Banquet on May 5 th in ECC s atrium and it was catered by the ECC Culinary Department. Nine departments were honored as well as dozens of faculty, staff and students. Social media accounts will be online by the end of the summer. At their last tri-campus meeting the SGA voted to have water filtering stations at all three campuses and they are ordering water bottles as give-aways. Trustee McCallum spoke at this year s Commencement ceremony. Trustee McCallum stated that this is his last meeting and thanked the board for the opportunity. He stated that it has been an honor to be able to give his opinions and noted that ECC is a shining star and a great example of shared governance. He said it has been an emotional month but also very exciting. He thanked Dennis Murphy for his leadership and stated he learned a lot from him and he is sure that ECC is proud to have an alumnus as Chair of the Board of Trustees. Trustee McCallum was presented with a gift, and Chair Murphy stated that Trustee McCallum has been an ideal Student Trustee and has blazed a path for his colleagues to follow. VII. College Senate Report A. Resolution to Create an ECC College Senate Task Force to Study Open Educational Resources (OERs) B. Resolution to Create an ECC College Senate Task Force to Study College Safety and Security C. Joint Statement on Shared Governance for the State University of New York D. Open SUNY Institutional Readiness Implementation Plan

6 College Senate Chair Colleen Quinn reported that several items were included on the agenda to keep the board fully abreast of what they are doing in College Senate. She noted that these items tie into ECC Excels and the Strategic Plan. Ms. Quinn reported that she was re-elected for 2 years as the Chair of the College Senate. The next meeting is scheduled for June 13 th at 2:30 p.m. in Room B-207 at North Campus and will be streamed. VIII. Affiliated Entities Report ASC Director Sue Holdaway reported that the US Department of Education had just announced a new application for another four year funding cycle of the CCAMPIS Grant (Childcare Access Means Parents in School). ASC has been fortunate enough to have been a recipient of this grant for City Childcare for the last three funding cycles (12 years) and they will be applying again, working together with the ECC Grants Department to complete the application. Director of Donor Engagement Chris Gengo reported that the Foundation held their annual scholarship luncheon which was prepared by ECC Culinary students, and there were 180 student scholarship recipients. Scholars were joined with donors and were awarded $300,000 in scholarships which was the most they ever awarded. Mr. Gengo also reported that the Foundation Golf Tournament will be held on June 19 th at the Brookfield Country Club and noted that there are still foursomes and sponsorships available as well as raffle tickets for a $5,000 gift certificate for a trip to a location of the winner s choice. IX. 10:30 a.m. - Old Business X. New Business XI. Executive Session, if requested RESOLVED, that the Board of Trustees of Erie Community College conduct an Executive Session pursuant to Public Officers Law 105, subsection (e): collective negotiations pursuant to Article 14 of the Civil Service Law and (f): the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline suspension, dismissal or removal of a particular person or corporation. Motion to go into Executive Session at 10:20 a.m. for personnel purposes with no action expected. Motion: Student Trustee McCallum; Second: Trustee Hobler; Action: Motion Passed (8-0) Upon a motion duly made, seconded and carried the meeting was reconvened at 12:05 p.m. Trustee Masiello reported that while in Executive Session the board discussed disciplinary action regarding two employees, held a discussion about a shared employee, and discussed retirement versus resignation for an employee. XII. 11:00 a.m. - Monthly Learning Opportunities Facilities Tour ECC South Campus Due to lack of time the tour will be rescheduled. XIII. 12:00 p.m. - Schedule of Next Month s Meeting

7 The next meeting is scheduled for Thursday, June 29, 2017 at 9:00 a.m. at ECC City Campus. XIV. Adjournment There being no further business to come before this board, upon a motion duly made, seconded and carried the meeting was adjourned at 12:10 p.m. Respectfully Submitted, Kate Masiello, Board Secretary