Cowley County Community College & Area Vocational-Technical School. February 15, 2016

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1 Cowley County Community College & Area Vocational-Technical School 1 February 15, 2016 A meeting of the Board of Trustees of Cowley County Community College and Area Vocational-Technical School was called to order on February 15, 2016, at 6:00 pm, in the Board of Trustee Conference Room, McAtee Dining Center on the CCCC campus, 206 South Fourth Street, Arkansas City, Kansas. Trustees Present Dennis K. Shurtz Bob Juden Jim Ramirez JoLynn Foster Sid Regnier Brian Sanderholm Ned Graham Staff Guest Invocation Dr. Dennis C. Rittle, President David Andreas, Legal Counsel Libby Moore, Board Clerk Dr. Gloria J. Walker, VP of Finance and Administration Dr. Harold Arnett, VP of Academic Affairs Paul Erdmann, VP of Info Technology Ben Schears, VP of Institutional Advancement Shane Larson, Athletic Director Jason O Toole, Exec. Dir. of Student Affairs Josh Cobble, Exec. Dir. of Enrollment Mgt. Sarah Bryant, Director for Marketing Barbara Farley, Arkansas City Samantha McClaflin, Cowley Student/Arkansas City Brianna Hand, Cowley Student/Arkansas City The Invocation was presented by JoLynn Foster. Ned Graham introduced and moved the adoption of the following resolution: Approval of Board Minutes RESOLVED, that the Minutes of the Regular Meeting of the Board of Trustees conducted on January 19, 2016, is hereby adopted, and the Board Clerk is directed to file the Minutes with the official records of the College. The motion was seconded by Sid Regnier and carried. Financial Bob Juden introduced and moved the adoption of the following resolution: RESOLVED, that the receipt of the Financial is hereby acknowledged and the Treasurer is directed to file said reports with the financial records of the College for audit according to the policies of the Board of Trustees and the Statutes of the State of Kansas. The motion was seconded by Jim Ramirez and carried.

2 Bills & Claims Communi cations Sid Regnier introduced and moved the adoption of the following resolution: RESOLVED, that the fiscal officers of the College are hereby authorized and directed to execute payment of all bills and claims as presented herein, which is General Operating Funds $456,101.49; Financial Aid Funds $547,072.95; and Foundation Funds $12,225.94, and the Vice President of Finance and Administration is directed to file the purchase requisitions, purchase orders, and all supporting documents for audit according to the policies of the Board of Trustees and the Statutes of the State of Kansas. The motion was seconded by Ned Graham and carried. 1) Dr. Rittle provided a college update to the Board members: o Legislative funding update o Guns on campus o Re-centering costs o Open enrollment begins on March 1st o Capital Campaign Survey o Higher Learning Commission visit on March 7-9 o Athletic Feasibility study to be shared October or November 2 2) Samantha McClaflin was recognized as January Student of the Month. She is from Arkansas City and plans to transfer to Wichita State University for a Bachelor s degree in Social Work. Samantha is currently a 3.6 GPA student and is involved in IMPACT, ACES, and a Cowley Ambassador. Her honors and awards include PTK-Vice President of Service; honor roll, Dereck Burroughs memorial scholarship, and the Storbeck Family scholarship. Samantha received a gift for her honor from Dr. Rittle. 3) Brianna Hand, Arkansas City, was honored as February Student of the Month. Brianna currently has a 3.5 GPA and is an Art Education major. She is President of the Art Club and teaches at the Arts & Humanities in Winfield. Brianna is an honor roll student and recipient of the Art and Kiwanis scholarships. Her plans are to continue her education at Emporia State University for a Bachelor s in Art Education degree. 4) Thank you to Cowley College Board of Trustees from Dr. Gloria Walker and family for the cards and words of comfort during the loss of her mother. Board 1) Dr. Rittle requested an Executive Session for twenty minutes at the end of the meeting for preliminary discussion of property and consult with legal counsel, with no action to follow. 2) Dr. Rittle, Bob Juden and Jason O Toole attended the annual Phi Theta Kappa (PTK) Honor s luncheon, Thursday, February 11 th. The Cowley students honored at this event were: Hannah and Samantha Twenhafel/Ark City PTK and Tabitha Slater and Taylor Swarts/Mulvane PTK. The sponsors are: Deb Layton, Scott Layton and Tiffany Corley.

3 3) Dr. Rittle and Bob Juden attended the COP/Trustee meetings that followed after the PTK luncheon and provided a summary. 3 Jim Ramirez introduced and approved the adoption of the following resolution: RESOLVED, that the actions described in the Board, are hereby approved, and all correspondence relating thereto be received and filed for future reference. The motion was seconded by Bob Juden and carried. Administrative The following Administrative were reviewed: 1) Dr. Gloria Walker, Vice President of Finance and Administration, and the Finance Sub-Committee reviewed the dorm plan and tuition/fees for the academic year The following were recommended: $3/semester credit hour in the general fee, known as the incidental fee; $10.00 per student security fee; an increase of $200/year for double occupancy in dorms and $500/year or single occupancy at Lodge dormitory. 2) Dr. Harold Arnett, Vice President of Academic Affairs, informed the Board members the college has begun surveying high school students in Sumner County to see what types of courses, times, and delivery methods preferred. This survey will also be sent to Cowley County and Mulvane area in the future. 3) Paul Erdmann, Vice President Information Technology, shared accomplishments from the IT department for February Plans continue for the Student Information System (SIS) to go live on September 12 th. 4) Ben Schears, Vice President of Institutional Advancement, reported his staff have been working with the Foundation Board, Dr. Rittle, and Cargill Associates to finalize documents for the pre-capital campaign survey. 5) Josh Cobble, Executive Director of Enrollment Management, informed of upcoming events including Arts & Humanities Day. The Financial Aid office is preparing for for awarding aid to eligible students. This will be done in PowerFaids which is part of the new SIS. 6) Jason O Toole, Executive Director of Student Affairs, presented the upcoming Kansas Community College Residence Life Conference and Spring Kansas Community College Public Safety conference on our main campus on Thursday,] February 18 th. 7) Shane Larson, Athletic Director, addressed the first Tri-County Tiger Golf Classic to be held in Wellington on April 10 th, Sunday, at 1:00 pm. Also the involvement of Go Nuts fundraiser in conjunction with the Wichita Wingnuts Community Benefit concert on April at Lawrence-Dumont stadium. 8) The Transportation report indicated total mileage of 31,589 for the month ending January

4 Bob Juden introduced and moved the adoption of the following resolution: 4 RESOLVED, that the actions described in the Finance and Administration, Academic Affairs, Information Technology, Institutional Advancement, Enrollment Management, Student Affairs, and Athletic reports, are hereby approved, and all correspondence relating thereto be received and filed for future reference. The motion was seconded by JoLynn Foster and carried. Personnel Transactions The following personnel for Board approval were presented: Jim Ramirez introduced and moved the adoption of the following resolution: RESOLVED, that President, Dr. Dennis C. Rittle and Chairman of the Board of Trustees, Dennis K. Shurtz, are hereby authorized to execute the following personnel transactions as presented. Retirement: Roy A. Reynolds, Jr., L.C.P.; Student Life Counselor, effective June 30, Rae L. Dale, Business Computer Information Technology Department Chair/Instructor, effective end of the Spring 2016 semester. Lois Sampson, Humanities Instructor, effective August, Resignation: Jerame Hernandez, System Administrator, effective February 12, Beverly Grunder, Academic Grant Coordinator part-time, effective June 30, Staff: Jeremy Goerzen, Paramedic Instructor Coordinator, at an annual salary of $45,000.00, plus staff fringe benefits, effective March 1, Cheryl Shepherd, Site Coordinator, at an annual salary of $31,000.00, plus staff fringe benefits, effective February 16, Janet Winegarner, Administrative Assistant Visual and Performing Arts, at an hourly salary of $12.00, plus staff fringe benefits, effective March 1, Abby Hollins, Admissions Representative, at an annual salary of $28,000.00, plus staff fringe benefits, effective February 29, The motion was seconded by Ned Graham and carried. Executive Session Ned Graham introduced and moved the adoption of the following resolution: RESOLVED, that the Board of Trustees convene into Executive Session for preliminary discussion relating to property acquisition and consult with legal counsel for twenty minutes. The motion was seconded by Jim Ramriez and carried. The Board of Trustees went into Executive Session at 7:26 pm and reconvened

5 at 7:46 pm. 5 Adjournment Jim Ramirez introduced and moved the adoption of the following resolution: RESOLVED, that the Board of Trustees adjourn from the regular meeting. The motion was seconded by JoLynn Foster and carried. Dennis K. Shurtz, Board Chair, declared the meeting adjourned at 7:46 pm. Libby Moore Board Clerk