IEEE Sensors 2016, Orlando, FL Status: November 2014 Venkat R. Bhethanabotla Department of Chemical & Biomedical Engineering University of South Florida, Tampa, Florida bhethana@usf.edu
Venue Caribe-Royale, Orlando, Florida http://www.cariberoyalemeetings.com/ Meets all requirements, such as ballroom, session rooms, exhibit space, audio-visual facilities, and food service Five previous IEEE conferences hosted here (IEEE Lan/Man 2007, March 2008, and 2010, IEEE Ultrasonics Symposium 2011, IEEE ISEE Symposium 2007 and IEEE Wamicon 2013. Wamicon reason for my choice
Venue Caribe-Royale, Orlando, Florida Alternative venue explored: Marriott World Center Too big, and expensive Conference Catalysts folks checked out both and chose Caribe-Royale Contract in place, negotiating best price for our group
People General co-chairs: Venkat R. Bhethanabotla, USF, General co-chair David Horsley, UC Davis, General co-chair Suggested TPC Chair(s): Srinivas Tadigadapa, Penn State and Shbhas Mukhopadhyay, Massey Univ. NZ Administrative Conference catalysts, IEEE support Jill Srofe, USF ChBME Janet Gillis, Ryan Wakefield, USF COE Communications Office
People Programming Committee Includes experienced in IEEE programming Will add IEEE Sensors 2014 and 2015 TPC members to this list Mauricio Pierre de Cunha (University of Maine) Fabien Josse (Marquette University) Peter Hesketh (Georgia Tech) Takamichi Nakamoto (Tokyo Institute of Technology) Jay Grate (Pacific Northwest National Laboratories) Changbao Wen (Chang an University, China) Subhas Mukhopadhyay (Massey University, New Zealand) General Chair of Sensors 2009, Christchurch, NZ
People Darren Branch (Sandia National Laboratories) Subramanian Sankaranarayanan (Argonne National Laboratories) Elena Gaura (Coventry University, UK) Tom Weiner (The Forte Consultancy and IEEE Sensors Council) K. Rajanna (Indian Institute of Sciences, India) Yogesh Gianchandani (University of Michigan) TPC Chair of Sensors 2013 Elfed Lewis (University of Limerick, Ireland) General Chair of Sensors 2011, Limerick, Ireland Eryk Dutkeiwicz (Macquarie University, Australia) Kenshi Hayashi (Kyushu University, Japan) Yuji Miyahara (Tokyo Medical and Dental University, Japan) Mana Sriyudthsak (Chulalongkorn University, Thailand)
People Tai Hyun Park (Seoul National University, Korea) Weileun Fang (National Tsing Hua University, Taiwan) Hiroyuki Shinoda (University of Tokyo, Japan) Srinivas Tadigadapa (Penn State) David Horsley (University of California, Davis) Peter Delfyett (University of Central Florida) Thomas Weller (University of South Florida) Jing Wang (University of South Florida) Anna Pyayt (University of South Florida) Rich Gitlin (University of South Florida)
Local Volunteers USF UCF FIU American Institute of Chemical Engineers Student Chapter IEEE Student Chapter IEEE Student Chapter Professor Chenzhong Li BME Student Chapter IEEE Chapter IEEE Orlando Section Financial co-sponsorship with surplus sharing Local organization/promotions Providing volunteers
Accommodation, Travel, Visas and Weather 51 million tourists a year of which 3.6 million are international 100 hotels within 5 miles of the conference venue Rates from $40 for a 2 star hotel to $150 for a five star hotel Caribe-Royale will accommodate all participants, if desired, rates being negotiated Orlando International Airport handles 3-4 million international travelers each year Prices from all around the world are competetive Visa waivers for participating countries Tourist visas within 2-3 weeks from local US Consulates in major cities around the world Weather in October/November is excellent (16-26 Centigrade)
Interaction with IEEE Office Budget Detailed budget prepared; Conference Catalysts finalizing for submission to IEEE Bank account opened Conflict of Interest forms to be submitted Committee list to be submitted Treasurer to be named Hotel and other contracts (over 25K) to be submitted for approval Teresa Sacks, Senior Business Analyst; IEEE Meetings contact.
Industry Sponsorship and Exhibits Several companies targeted Need promotion material (soon) Need sponsorship package (soon) Need sponsorship development person/staff (soon)
Technical and Social Program Planning Start with co-chair communication Finalize programming structure Tracks including industrial track Track Chairs Sessions within tracks Session chairs Invited speakers Plan tours, banquet, dinners, and social events