Thursday, February 5, 2009 9:30 AM Agenda Transportation Business Advisory Council Meeting One Gateway Plaza, Los Angeles 4 th Floor, University Conference Room American Indian Chamber of Commerce of California Asian American Architects & Engineers Association Asian Business Association Black Business Association Chinese American Construction Professionals Greater Los Angeles African American Chamber of Commerce Latin Business Association National Association of Women Business Owners Los Angeles Regional Hispanic Chamber of Commerce Society of Hispanic Professional Engineers Los Angeles Chapter Women Construction Owners & Executives USA Women s Transportation Coalition Women s Transportation Seminar I. Call to Order Lucia Tam II. Roll Call III. Review/Approval of Minutes IV. Chair s Report Lucia Tam Lucia Tam Lucia Tam V. TBAC Speaker Renee Berlin On Measure R VI. Metro Contracting Opportunities Tashai Smith A. Contract Look-Aheads B. Current Solicitations VII. TBAC Committee Reports A. Legislative Affairs Ezekiel Patten, Jr. B. Commodities Maria Solano C. Professional Services Carlos Morgner D. Construction Alice Wiggins-Tolbert E. Membership Lynn Chen F. Bylaws Sandi Sinicrope VIII. Old Business A. Action Items IX. New Business A. Next Month s Speaker Lucia Tam X. Public Comment XI. Adjournment
TRANSPORTATION BUSINESS ADVISORY COUNCIL MEETING MINUTES Thursday, January 8, 2009 I. CALL TO ORDER TBAC meeting was called to order at 9:40 AM in the Windsor Conference Room on the 15 th floor of METRO headquarters at One Gateway Plaza in Los Angeles, California II. ROLL CALL TBAC Officers Lucia Tam, Chair, Chinese American Construction Professionals (Present) Ezekiel Patten, Vice-Chair, Black Business Association (Present) Sandra Sinicrope, Secretary, Women Construction Owners & Executives (Present) Ken Wong, Financial Officer, Asian American Architects and Engineers (Present) Carlos Morgner, Parliamentarian, Society of Hispanic Professional Engineers (Present) TBAC Representatives/Alternatives Attendance (see Sign In Sheet) Robert Weir, American Indian Chamber of Commerce (Present) Lynn Chen, Asian Business association (Present) Johnathan Hou, Asian Business Association (Present) MaryAnn Seymour, Greater Los Angeles African American Chamber of Commerce (Present) Jack Ochoa, Latin Business Association (Present) Sandy Cajas, Regional Hispanic Chamber of Commerce (Present) Roberto Delgado, Regional Hispanic Chamber of Commerce (Present) Robert Guzman, Society of Hispanic Professional Engineers (Present) Katee Sinicrope, Women Construction Owners & Executives (Present) Maria Molina-Solano, Women s Transportation Coalition (Present) Alice Wiggins-Tolbert, Women s Transportation Seminar (Absent) LA-MBOC (Absent) METRO Staff Attendance (see Sign In Sheet) Lucille Coleman, Manager, EEO, Diversity & Economic Opportunity Department (DEOD) Keith Compton, Chief Adm. Analyst, Diversity & Economic Opportunity Department (DEOD) Elizabeth Garcia, Asst. Adm. Analyst, Diversity & Economic Opportunity Department (DEOD) Amy Richardson, Representative, Diversity & Economic Opportunity Department (DEOD) Linda Wright, Deputy Executive Officer, Diversity & Economic Opportunity Department (DEOD) Sherman Gay, Sr. Rep., Diversity & Economic Opportunity Department (DEOD) John Doidge, Sr. Contract Administrator, Contract Admin-Construction/CP Bill Douglas, Sr. Risk Analyst, Risk Management General Public Attendance (See Sign in Sheet) Bernard Johnson, The BJ Group, Inc. Patricia Linn, Lista Design Bonnie James, BRJ & Associates, LLC Anna Lopez, Diversified Capital Inc. (DCI) Teena, RHCC Martha, SoCal BizOps 1
III. IV. PROFESSIONAL SERVICES REPORT CARLOS MORGNER On the 405 Freeway Project: Speaker John Doidge from Metro gave an update of where the project is currently at. JOHN DOIDGE-METRO-SPEAKING ON THE 405 FREEWAY PROJECT Senior Contract Administrator on the I-405 project: Right now (as of this second) bids are due February 6, 2009. However, extension is being sent out for February 20, 2009. Two bidders have been pre-qualified already: Sepulveda Pass Constructors Joint Venture Kiewit Pacific Company Project is from the Freeway 10 to the 101 and mostly northbound, however some are southbound. CALTRANS has revised 100 drawings. QUESTIONS: JACK OCHOA - LBA. QUESTION: Budget cuts were made 2 weeks ago. Projects were put on hold and the 405 was listed. How is this project being affected? ANSWER: As of right now, they are still proceeding. They have federal funds as well as state funds. QUESTION: Design/Build Contract - What opportunities do small businesses have on this contract? ANSWER: There shouldn t be any difference. QUESTION: Bonding: Smaller contractors do they have any problems with the bonding issues? ANSWER: LINDA WRIGHT: Prime contractors are supposed to work as diligently as they can to remove all barriers and they are supposed to work with small businesses. The project is broken into 2 different segements to work better for small businesses. QUESTION: Is the design team put together yet? ANSWER: Have yet to find out. QUESTION: They have a lot or primes but they never use them. What s to hold these companies accountable to find out if they are actually using these primes? ANSWER: LINDA WRIGHT: METRO moritors the contractors report to make sure they use those they have put down and they cannot substitute without a formal request for a substitute COMMENT: BERNARD JOHNSON: Has heard a lot of concerns from small businesses such as on the design projects the successful contractor will be both the designer and build the project (so they typically have their teams already). 49CFR makes sure that small business get 2
opportunities to work on these small projects. 49CFR is not being met. Primes should be able to name contractors with the Primes so the services are identified right upfront. So that way you can find out how much money is being spent with small businesses. The thing we want to see is that 49CFR is being met. ANSWER: Race neutral project: There are regulations, however, they don t have goals on the 405. They monitor the commitment they come in with. Signed a Memorandum with Caltrans for this project. COMMENT: 49CFR talks about race neutral DB program. Caltrans goal for the I-405 project is 13.5%. The I-405 project is 5% design and 20% construction. V. APPROVAL OF MINUTES. All said AYE - None said NAY - MOTION IS APPROVED VI. VII. VIII. IX. CHAIRS REPORT- NO CHAIR REPORT. Thank you for coming next time we will hopefully have more of an update on the I-405 project. BILL DOUGLAS-SPEAKER-RISK MANAGEMENT RISK - is the possibility for suffering harm or loss, danger. RISK MANAGEMENT - The continuing process to identify and evaluate and treat loss exposure to reverse the effects of loss. (POWERPOINT PRESENTATION). METRO CONTRACTING OPPORTUNITIES. Current solicitations and contract opportunities. Market research bench on Look-Ahead. Graphic Design-Look Ahead Change to 09 Current Solicitations-METRO RAIL-says 08. Will check if it s staying the same. NEW COMMITTEE CHAIRS WERE ANNOUNCED AS FOLLOWS: LEGISLATIVE AFFAIRS - ZEKE PATTEN COMMODITY - MARIA SOLANO PROFESSIONAL SERVICES - CARLOS MORGNER CONSTRUCTION - ALICE WIGGINS-TOLBERT MEMEBERSHIP - LYNN CHEN BYLAWS - SANDI SINICROPE X. LEGISLATIVE- Will have report next month. XI. COMMODITY- Request from METRO a speaker from the Procurement (a manager and buyer) who can explain the process of how they select vendors. 3
XII. XIII. XIV. PROFESSIONAL SERVICES On the Current Solicitation Green Sheet public/private partnership consulting services due 2/20/09. It was cancelled and now brought back. Important project for small businesses. Encourage teams to look at this. CONSTRUCTION - ALICE WIGGINS-TOLBERT (ABSENT) MEMBERSHIP- LYNN CHEN US Women s Chamber of Commerce would like to join TBAC. Also the National Association of Women in Construction (NAWIC) in San Gabriel Valley Sandi Sinicrope and Lynn are talking about strategy for this year. If you are affiliated with any group, we will send out a packet for you to join. Cannot hand out Procurement packets because they are METRO property, however, information will be put on the Metro Website so anyone can research for the information. BUSINESS/ACTION ITEMS I. Meeting with Director Katz We are still waiting to hear when the meeting will be set up. We will know by next meeting. II. Meet the Primes Event January 29, 2009 III. MEASURE R There will be a speaker, however, we don t know who it is yet. IV. DISPARITY STUDY- Legal s position is that we cannot have a consultant report on a project that is in progress (for legal reasons). We have the project plan and METRO can ask any questions you have on it. V. DIRECTION KATZ is speaking at the LA Chamber on the 15 th on Measure R. VI. MEET THE BUYERS - doesn t have a date yet. It should be mid-year May or June. XV. Adjournment I. Meeting was adjourned by Lucia Tam 4
Contract Look-Aheads February 2009 # Project Description Scope of Work Project Estimate Contract Administrator Project Manager DEOD Manager DEOD Contract Compliance Representative Goal Status Anticipated Advertise Date Professional Services 1 Cranes Inspection, Testing & Certification 2 Banking Custody, Performance Reporting and Compliance Monitoring Services Metro is seeking a contractor to provide inspections and certification of cranes and jibs for bus and rail locations Metro is seeking a contractor to provide full custody services, compliance and performance measurement 3 Cathodic Protection System Metro is seeking a contractor to perform field survey of existing Cathodic Protection System, develop technical specification and scope of work for implementation of new Cathodic Protection System for Metro Rail Lines 4 Production and Trafficking Coordination Services $72,139 David Vila, VilaD@ $600,000 Robert Vasquez, VasquezR@ $90,000 Samira Baghdikian, BaghdikianS@ Metro is seeking a Production/Trafficking Coordinator $41,000 Mayumi Lyon, lyonm@ 5 Industrial Water Treatment Services -Metro is seeking a contractor to provide the inspection, testing, Cooling Towers repairs and calibration of all open and closed-loop heating and cooling systems, including all boilers and cooling towers $60,000 Samira Baghdikian, BaghdikianS@ Mary Powers, PowersM@ Mashall Liu, LiuM@ Kelvin Zan, ZanK@ Carolynne Clifford, CliffordC@ Mary Powers, PowersM@ No SBE % No SBE % No SBE % 6-Feb-2009 N/A N/A 6 Procurement Contract Management System Metro is seeking a qualified contractor to provide business analyses services, system evaluation and acquisition support servives for the Contract Management System Project $120,000 Greg Moore, MooreG@ Ted Montoya, MontoyaT@ No SBE % Construction 1 2 3 7th Metro Center Stairs Widening Division 7 - Fire Alarm System Bus Terminals - Phase II - Closed Circuit Televisions (CCTVs) Metro is seeking a contractor to expand the existing stairs 24, 25 and 26 at 7th Street/Metro Center station in downtown Los Angeles Potential Subcontract Opportunities by NAICS: 332323 - Stainless Steel Railings 236220, 238140, 332323 - Concrete, Rebar, Formwork & Shoring 562111 - Miscellaneous & Demolition Metro is seeking a contractor to replace existing and install a new Fire Alarm System for Division 7 Potential Subcontract Opportunities by NAICS: 238210 - Electrical Contractors Metro is seeking a contractor to install CCTVs and Digital Video Recorder (DVR) at various Bus Terminals Potential Subcontract Opportunities by NAICS: 238210 - Electrical Contractors 517910 - Other Telecommunications $500,000 $315,000 $275,000 Valerie Dean, deanv@ Steve Goodwin, goodwins@ Steve Goodwin, goodwins@ Aspet Davidian, davidiana@ Tim Lindholm, lindholmt@ Tim Lindholm, lindholmt@ Jay Fisgus, fisgusj@ Barbara Thomasson, thomassonb@ Bud Boyd, boydb@ 30% DALP 20% MBE 20% WBE VALP 20% DALP 29-Jan-2009 Diversity and Economic Opportunity Department 1 of 2 February 5, 2009
Contract Look-Aheads February 2009 # Project Description Scope of Work Project Estimate Contract Administrator Project Manager DEOD Manager DEOD Contract Compliance Representative Goal Status Anticipated Advertise Date Equipment 1 Vertical Carousel - Blue Line Metro is seeking purchase a complete vertical casousel retrieval and storage system 2 PGL Transit Passenger Information System 3 Hi-Rail Tow Vehicle for Train Cars- Rail Metro is seeking to purchase and install a transit passenger information system on the Metro PGL Metro is seeking to purchase one (1) Hi-Rail Tow Vehicle for Train Cars 4 One Ton Pick Up Trucks Rail Metro is seeking to purchase eighteen (18) One-Ton Pick Up Trucks 5 One Ton Pick Up Crew Cab Trucks Rail 6 Purchase of Bicycle Lockers and Racks Metro is seeking to purchase five (5) One Ton Pick Up Crew Cab Trucks Metro is seeking to purchase and install 224 bicycle lockers and 100 bicycle racks $200,000 Diane Ly, lydi@ $1,146,424 Diane Ly, lydi@ $780,000 David Vila, VilaD@ $396,000 David Vila, VilaD@ $137,500 David Vila, VilaD@ $502,450 Sandee Scott, scotts@ Bill Kovach, kovachw@ Daniel Lindstrom, LindstromD@ Harold Torres, TorresH@ Harold Torres, TorresH@ Harold Torres, TorresH@ Lynne Goldsmith, GoldsmithL@ Pending Pending No MBE/WBE VALP % No MBE/WBE VALP % No MBE/WBE VALP % 13-Feb-2009 Material/ Supplies 1 Rail - Capacitors Metro is seeking a contractor to provide rail capacitors for Metro Rail maintenance $309,200 Juelene Close, closej@ 2 Bus - Safety Vests Metro is seeking to replenish safety vest stocks $664,294 Tanya Allen, allent@ 3 Bus - Janitorial Paper Metro is seeking a vendor to supply janitorial paper products for cleaning Metro facilities Other 1 South Coast Air Quality Management District (SCAQMD) Rule 1110.2 Portable Analyzer Emissions Testing Metro is seeking a qualified firm to provide Portable Analyzer Emissions Testing services at Metro bus divisions on up to 23 stationary Internal Combustion Engines (ICE) $1,568,835 Sherri Jackson, jacksons@ $100,000 Wayne Okubo, OkuboW@ Cathy Kaminski, kaminskic@ Cathy Kaminski, kaminskic@ Cathy Kaminski, kaminskic@ Brady Branstetter, BranstetterB@ No MBE/WBE VALP % 30-Mar-2009 N/A DISCLAIMER All information provided above is subject to change. If you are interested in any of the projects, please contact the listed Contract Administrator and/or go to www.metro.net Click on Doing Business with Metro and go to Contracting Opportunities and Future Contracting Opportunities for updated bid/ proposal opportunities. LEGEND DALP Disadvantaged Business Enterprise (DBE) Anticipated Levels of Participation SBE Small Business Enterprise WBE VALP Women Business Enterprise Voluntary Anticipated Levels of Participation MBE VALP Minority Business Enterprise Voluntary Anticipated Levels of Participation Contact Contract Administrator for Updated Information N/A - Formal Advertisement Not Required - Contact Contract Administrator for information Diversity and Economic Opportunity Department 2 of 2 February 5, 2009
TRANSPORTATION BUSINESS ADVISORY COUNCIL February 5, 2009 TBAC ACTION ITEMS ISSUE DATE MAY 2008 ACTION ITEM PERSON IN CHARGE DEADLINE PROVIDE CONTRACT AWARD REPORT TO INCLUDE PRIME AND SUBCONTRACTOR NAME AND DBE GOAL COMMITMENT. INCLUDE BREAKDOWN OF WORK OPPORTUNITIES AWARDED BELOW $100K ROD GARCIA TASHAI SMITH FEB 2009 DEC 2008 SCHEDULE QUARTERLY MEETING WITH METRO DIRECTOR KATZ FOR ALL OF 2009 AMY RICHARDSON TBD OCT 2008 MEET THE PRIME CONTRACTORS EVENT DIRECTOR KATZ.LETTER MAILED OUT 11/25/08 FOLLOWUP TO CONFIRM PRIME CONTRACTOR PARTICIPATION ALICE WIGGINS- TOLBERT AMY RICHARDSON COMPLETED NOV 2008 DEC 2008 CONFIRM SPEAKER ON TOPIC OF MEASURE R. EMPHASIS: SCHEDULE OF PROJECT/TIMETABLE. SPEAKER CONFIRMED: RENEE BERLIN (METRO) QTRLY MEETING WITH DIRECTOR KATZ COUNTY COUNSEL TO SPEAK ON DISPARITY STUDY AMY RICHARDSON LINDA WRIGHT COMPLETED TBD JAN 2009 MEET THE BUYERS SET THE DATE TBD Page 1 of 1