Emergency Management Plan

Emergency Management Plan 2016-2017 SE-00002842 Summerhill Park Kindergarten Prvider Number Quality Assessment and Regulatin Divisin (QARD) Cntact Apprved Prvider/Licensee Apprving ur Plan PR-00001835 Eastern Metrplitan Area Level 3, 295 Springvale Rad, GLEN WAVERLEY VIC 3150 Switchbard: 1300 651 940 emr.qar@edumail.vic.gv.au Nigel Suckling Physical Address 46 Audrey Crescent, Glen Iris 3146 Fire District Is the service n the Bushfire- At-Risk Register? Central Date Apprved February 2017 Next Review Date February 2018 N 1

Table f Cntents 1. Purpse... 4 2. Scpe... 4 3. Distributin... 4 PART 1 EMERGENCY RESPONSE... 5 4. In case f emergency... 6 5. Emergency cntacts... 7 5.1 Emergency services... 7 5.2 Our educatin and care service and/r children s service cntacts... 7 5.3 Key rganisatinal/reginal cntacts... 7 5.4 Lcal/ther rganisatins cntacts... 7 5.5 Bus emergency cntacts... 8 5.6 Educatin and care services and children s services ntifying the regulatry authrity... 8 6. Incident Management Team... 9 6.1 Incident Management Team (IMT) structure... 9 6.2 Incident Management Team cntact details... 9 7. Incident Management Team respnsibilities... 10 8. Cmmunicatin tree... 13 9. Staff trained in first aid... 13 10. Emergency respnse prcedures... 14 10.1 On-site evacuatin/relcatin prcedure... 14 10.2 Off-site evacuatin prcedure... 15 10.3 Lck-dwn prcedure... 16 10.4 Lck-ut prcedure... 17 10.5 Shelter-in-place prcedure... 18 11. Respnse prcedures fr specific emergencies... 19 11.1 Building Fire... 19 11.2 Bushfire... 20 11.3 Majr external emissins/spill (includes gas leaks)... 20 11.4 Intruder... 21 11.5 Bmb/substance threat... 22 Bmb/Substance Phne Threat Checklist... 25 11.6 Internal emissin/spill... 26 11.7 Severe weather event... 26 2

11.8 Earthquake... 27 11.9 Influenza pandemic... 28 12. Area map... 35 13. Evacuatin diagram... 37 14. Parent / family cntact infrmatin... 40 15. Children, educatrs and staff with additinal needs... 40 PART 2 EMERGENCY PREPAREDNESS... 41 16. Educatin and care service/children s service facility prfile... 42 17. Risk assessment... 44 18. Emergency respnse drills schedule... 60 19. Emergency kit checklist... 61 20. Emergency Management Plan cmpletin checklist... 62 21. Emergency Respnse Drill Observer s Recrd...64 22. Pst Emergency Recrd...65 3

1. Purpse The purpse f this Emergency Management Plan (EMP) is t prvide details f hw Summerhill Park Kindergarten will prepare fr and respnd t emergency situatins. 2. Scpe This EMP applies t all educatrs, staff, children, visitrs, cntractrs and vlunteers at Summerhill Park Kindergarten. 3. Distributin A cpy f ur plan has been distributed t: Name Psitin Title and Organisatin Name Date Sent Email Address r Pstal Address SPK CM 2017 (All Cmmittee f Management Feb 2017 secretary@summerhillparkkinder.rg.au members) Gergie Favar Nminated Supervisr Feb 2017 46 Audrey Cres, Glen Iris 3146 DeniseTaylr Assistant Educatr Feb 2017 46 Audrey Cres, Glen Iris 3146 Christine Pritenang Educatr Feb 2017 46 Audrey Cres, Glen Iris 3146 Madeline Langhff Assistant Educatr Feb 2017 46 Audrey Cres, Glen Iris 3146 Maggie Henty Assistant Educatr Feb 2017 46 Audrey Cres, Glen Iris 3146 Deirdre Ridder Assistant Educatr Feb 2017 46 Audrey Cres, Glen Iris 3146 Megan Bennett Educatinal Leader Feb 2017 46 Audrey Cres, Glen Iris 3146 Alisn O Hara Administratin Officer Feb 2017 46 Audrey Cres, Glen Iris 3146 KanKlean Cleaning David Jamiesn Feb 2017 102 Drummnd St, Oakleigh DET Quality Assessment and Regulatin Divisin (QARD) Brndara Cuncil Natalie Nelsn Rhnda Allen, Family Services Develpment Officer Principal Ashburtn Primary Schl Feb 2017 Feb 2017 Feb 2017 Via NQA ITS Rhnda.Allen@brndara.vic.gv.au ashburtn.ps@edumail.vic.gv.au 4

PART 1 EMERGENCY RESPONSE 5

4. In case f emergency In an Emergency Call Plice, Ambulance, Fire Services 000 Fr Advice call yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative Nigel Suckling President, 2017 CM 0419 097 493 Cnvene yur Incident Management Team 6

5. Emergency cntacts 5.1 Emergency services In an emergency requiring Plice, Ambulance and MFB/CFA attendance call 000. 5.2 Our educatin and care service and/r children s service cntacts Key Rles Name Phne Phne (After Hurs) Mbile Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative CM President: Nigel Suckling 0419 097 493 0419 097 493 0419 097 493 Respnsible Persn/Primary Nminee Gergie Favar 98891543 0427855051 0427855051 First Aid Officer All staff 98891543 0427855051 0427855051 OHS Representative CM: Fina Hlbeach Staff: Megan Bennett 0401 655 566 98891543 0401 655 566 0408 866 822 0401 655 566 0408 866 822 Bulk Messaging System Operatr (eg SMS) NA Kanklean SPK Cleaner Peter (Kaxing He) 0430 290 918 0430 290 918 0430 290 918 Kindergarten Mbile n. All Staff 0487 597 934 5.3 Key rganisatinal/reginal cntacts Name Phne Mbile Quality Assessment and Regulatin Divisin (QARD) Area Team Eastern Metrplitan Area 1300 651 940 N/A Reginal Department f Educatin and Training (DET) Manager, Operatins and Emergency Management Nrth Eastern: Stuart Brain 8392 9579 0427 895 398 5.4 Lcal/ther rganisatins cntacts Phne Plice Statin Hspital/s Ashburtn: 03 9885 0522 (nn 24hr) Camberwell: 03 9885 0688 (24hrs) Mnash Medical Centre (03) 9594 6666 Bx Hill Hspital (03) 9895 3333 Gas 132 771 Electricity 132 099 Water Crpratin Yarra Valley Water 131 695 Water Emergencies 132 762 7

Facility Plumber Facility Electrician Lcal Gvernment Brndara Cuncil: 03 9278 4444 Brndara Cuncil: 03 9278 4444 Brndara Cuncil: 03 9278 4444 SES (fld, strm and earthquake) 13 25 00 WrkSafe Victria 13 23 60 Emergency Management Services Unit (ESMU) 03 0589 6266 5.5 Bus emergency cntacts Bus emergency cntacts Bus Rute Name and Number NA Bus Cmpany Cntact Name Phne/Mbile Numbers 5.6 Educatin and care services and children s services ntifying the regulatry authrity Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the Natinal Quality Framewrk (NQF) refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx Ntificatins f serius incidents, incidents and cmplaints must be submitted nline via the Natinal Quality Agenda IT System (NQA ITS) www.acecqa.gv.au/natinalquality-agenda-it-system Children s services perating under the Children's Services Act 1996 (Children s Services Act) refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.aspx 8

6. Incident Management Team 6.1 Incident Management Team (IMT) structure Chief Warden Nminated Supervisr: Gergie Favar If absent the Certified Supervisr in charge: Educatrs: Megan Bennett r Christine Pritenang If absent Certified Supervisr in charge: Assistant Educatrs Denise Taylr, Maggie Henty, Deirdre Ridder, Madeline Langhff Chief Warden perfrms the rles f Cmmunicatins Officer, Planning Officer and Operatins Officer (Area Warden) Lgistics Officer (Warden) Educatrs: Megan Bennett r Christine Pritenang If absent (r if acting in psitin f Chief Warden): Assistant Educatrs Maggie Henty, Denise Taylr, Deirdre Ridder, Madeline Langhff 6.2 Incident Management Team cntact details IMT Rle/Activities Primary Cntact Back Up Cntact Chief Warden Planning tasks will be perfrmed by: Operatins (Area Warden) tasks will be perfrmed by: Cmmunicatins tasks will be perfrmed by: Lgistics (Warden) tasks will be perfrmed by: Name Gergie Favar Name Megan Bennett Phne/Mbile 0487 597 934 Phne/Mbile 0408 866 822 Name Christine Pritenang Phne/Mbile 0487 597 934 Name Denise Taylr Phne/Mbile 0487 597 934 Name Maggie Henty Phne/Mbile 0430 537 699 Name Deirdre Ridder Phne/Mbile 0487 597 934 Name Madeline Langhff Phne/Mbile 0487 597 934 Name As fr Chief Warden Name As fr Chief Warden Phne/Mbile Phne/Mbile Name As fr Chief Warden Name As fr Chief Warden Phne/Mbile Phne/Mbile Name As fr Chief Warden Name As fr Chief Warden Phne/Mbile Phne/Mbile Name Megan Bennett Name Christine Pritenang Phne/Mbile 0408 866 822 Phne/Mbile 0487 597 934 9

Denise Taylr 0425 740 287 Maggie Henty 0430 537 699 Deirdre Ridder 0487 597 934 Madeline Langhff 0487 597 934 First Aid tasks will be perfrmed by: Name All Staff Name All Staff Phne/Mbile 0487 597 934 Phne/Mbile As abve 7. Incident Management Team respnsibilities Chief Warden Pre-emergency Maintain current cntact details f IMT members. Ensure children/educatrs/staff with additinal needs list and staff trained in first aid list are up t date. Cnduct regular exercises/drills. Ensure ur emergency respnse prcedures are kept up t date. Ensure staff n the IMT are aware f their respnsibilities. During emergency Attend the emergency cntrl pint. Ascertain the nature and scpe f the emergency. Ensure that the emergency services have been ntified. Ensure the apprpriate respnse has been actined. Cnvene ur IMT as required. Initiate evacuatin f affected areas/lck-dwn/lck-ut/shelter-in-place as required. Brief the incming emergency services and respnd t their requests. Pst- emergency When the incident is rendered safe r the emergency services return cntrl, ntify the IMT members t have staff and children return t nrmal peratins. Organise debrief with the IMT and, where apprpriate, with any attending emergency Service. Cmplete the Pst Emergency Recrd. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the Natinal Quality Framewrk (NQF) refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx Children s services perating under the Children's Services Act 1996 (Children s Services Act) refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.a spx 10

Planning (als perfrmed by Chief warden at Summerhill Park Kinder) Pre- emergency Identify resurces required. Participate in emergency exercises/drills. During emergency Attend the emergency cntrl pint. Ascertain the nature and scpe f the emergency. Plan fr cntingencies. Pst- emergency Cllect and evaluate infrmatin relating t the emergency. Identify recvery needs and develp a recvery plan (if required). Operatins (Area Warden) (als perfrmed by Chief warden at Summerhill Park Kinder) Pre- emergency Regularly check and reprt n deficiencies f emergency equipment and kits. Crdinate safety practices (fr example, clear egress paths, access t first attack equipment such as fire extinguishers and dispsal f rubbish) by Wardens thrughut their areas. Participate in emergency exercises/drills. During emergency On hearing alarm r becming aware f an emergency, the Operatins Officer/Area Warden will: Attend the emergency cntrl pint. Implement the emergency respnse prcedure relevant t the flr r area Direct the Lgistics/Warden t check the flr r area fr any abnrmal situatin. Cmmence evacuatin if the circumstances n their flr r area warrant this. Cntrl the mvement f peple. C-pt persns as required t assist the Lgistics/Warden during an emergency. Cnfirm that the Lgistics/Warden s activities have been cmpleted Pst emergency Cmpile reprt f the actins taken during the emergency fr the debrief. Cmmunicatins (als perfrmed by Chief warden at Summerhill Park Kinder) Pre- emergency Attend training in the use f the service s cmmunicatin system as apprpriate. Maintain recrds and lgbks and make them available fr emergency respnse. Ensure emergency and parent cntact details are up t date. Participate in emergency exercises/drills. During emergency Attend the emergency cntrl pint. Ascertain the nature and lcatin f the emergency. Maintain up t date infrmatin. Cnfirm that emergency services have been ntified. Ntify apprpriate IMT members. Prvide instructin and infrmatin t staff, children and parents as required. Keep a lg f events that ccurred during the emergency. 11

Pst- emergency Cllate lgs f events cmpleted by all IMT members during the emergency fr the debrief and ensure they are secured fr future reference. Cntact parents as required. Lgistics (Warden) Pre- emergency Ensure staff are aware f the emergency respnse prcedures. Carry ut safety practices (e.g. clear egress paths, access t first attack equipment, fr example, fire extinguishers and dispsal f rubbish). Participate in emergency exercises/drills. During emergency Persns selected t perfrm as Lgistics/Warden will carry ut activities as set ut in the emergency respnse prcedures and as directed by the Chief Warden. Activities may include the fllwing: Attend the emergency cntrl pint. Operate the cmmunicatin system in place. Check that any fire drs and smke drs are prperly clsed. Clse r pen ther drs in accrdance with the emergency respnse prcedures. Search the flr r area t ensure all peple have evacuated. This functin is f greater imprtance than a later physical cunt f thse evacuated. Ensure rderly flw f peple int prtected area. Assist ccupants with disabilities. Act as lead f grups mving t nminated assembly areas. Reprt status f required activities t the Chief Warden n their cmpletin. Act as directed by the Chief Warden. Pst- emergency Cmpile reprt f the actins taken during the emergency fr the debrief. 12

8. Cmmunicatin tree Nminated Supervisr: Gergie Favar (0427 855 051). If absent the Certified Supervisr in charge: Educatrs -Megan Bennett (0408 866 822), Christine Pritenang (0424 718 166). If absent Assistant Educatrs Maggie Henty (0430 537 699), Denise Taylr (0425 740 287), Deirdre Ridder (0409 957 847), Madeline Langhff (0455 483 978) 000 Emergency Services Assistant n Duty AH/mbile: Maggie Henty (0430 537 699), Denise Taylr (0425 740 287), Deirdre Ridder (0409 957 847), Madeline Langhff (0455 483 978) DET Reginal Office/QARD Area Team: Nrtheast DET: 0427 895 398 / Eastern Metrplitan Area QARD: 1300 651 940 Nminated Supervisr if nt present : Gergie Favar AH/mbile: 0427 855 051 Apprved Prvider Representative: President f CM: Nigel Suckling: 0419 097 493 Parents/Persn with lawful authrity: Refer t Parent/family cntact infrmatin sectin 13 9. Staff trained in first aid Nte educatin and care services must cmply with the requirements set ut in regulatin 136 (first aid qualificatins) f the Educatin and Care Services Natinal Regulatins 2011 (Natinal Regulatins) and children s services must cmply with the requirements set ut in regulatin 63 (Staff members t have first aid and anaphylaxis management training) f the Children s Services Regulatins 2009. Staff Member Training Date Qualified T Gergie Favar Megan Bennett Christine Pritenang Denise Taylr Maggie Henty Deirdre Ridder Madeline Langhff Hltaid001 HLTAID002-4 Hltaid001 HLTAID002-4 Hltaid001 HLTAID002-4 Hltaid001 HLTAID002-4 Hltaid001 HLTAID002-4 Hltaid001 HLTAID002-4 Hltaid001 HLTAID002-4 22/8/2017 14/11/2017 22/8/2017 31/08/2018 22/8/2017 31/08/2018 22/8/17 31/08/2018 22/8/17 31/08/2018 22/8/17 31/08/2018 5/4/17 30/04/2017 13

10. Emergency respnse prcedures 10.1 On-site evacuatin/relcatin prcedure When it is unsafe fr children, educatrs, staff and visitrs t remain inside the facility s building the Chief Warden n-site will take charge and activate the IMT if necessary. Call 000 and infrm emergency services f the nature f the emergency. Determine which f yur facility s pre-identified n-site evacuatin pints is mst apprpriate t use. Assemble children, educatrs, staff and visitrs at yur nminated n-site evacuatin assembly pints: Assembly site 1 - within kinder grunds at external gate facing Audrey Crescent. Assembly site 2 duble gates within the kinder playgrund facing Summerhill Park. Take the child attendance list (Sign in Bk), educatr, staff attendance list (Staff diary) and Visitr Sign in Bk, yur Emergency Kit/First Aid Kit (including children s name tags), this Emergency Management Plan (lcated in staff ffice), anaphylaxis/asthma/ther medical cnditin medicatin bags/actin plans relevant t children attending, the SPK mbile phne and keys t duble gates (assembly site 2) Once at the assembly pint, check all children, educatrs, staff and visitrs are accunted fr. Ensure cmmunicatins with emergency services is maintained. Wait fr emergency services t arrive r prvide further infrmatin. Cnfirm with emergency service persnnel that it is safe t return t nrmal peratins. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Maintain a recrd f actins/decisins undertaken and times. Cntact parents as required r as per service plicy. Actins after n-site evacuatin/relcatin prcedure Ensure any children, educatrs, staff r visitrs with medical r ther needs are supprted. Determine whether t activate yur parent reunificatin prcess. Determine if there is any specific infrmatin educatrs, staff, children and visitrs need t knw (e.g. parent reunificatin prcess r areas f the facility t avid). Print and issue pre-prepared parent letters as apprpriate. Undertake peratinal debrief with educatrs, staff and Incident Management Team t identify any n-site evacuatin and prcedural changes that may be required. Cmplete yur Pst Emergency Recrd frm (refer t Appendix 4 f the Guide t Develping Yur Emergency Management Plan). Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.aspx 14

10.2 Off-site evacuatin prcedure If it is unsafe fr children, educatrs, staff and visitrs t remain n the facility s grunds the Chief Warden n-site will take charge and activate the IMT if necessary. Call 000 fr emergency services and seek and fllw advice. Determine which ff-site assembly pint yu will evacuate children, educatrs, staff and visitrs t. Assemble children, educatrs, staff and visitrs at yur nminated ff-site evacuatin assembly pints: Assembly site 1 Suth Western pint f Summerhill Park (abutting Flrizel Street), ff t the side f the bicycle/pedestrian path Assembly site 2 Suth f the Summerhill Park Kinder, adjacent t where the bicycle/pedestrian paths intersect Assembly site 3 Ashburtn Primary Schl Take the child attendance list (Sign in Bk), educatr, staff attendance list (Staff diary) and Visitr Sign in Bk, yur Emergency Kit/First Aid Kit (including children s name tags), this Emergency Management Plan (lcated in staff ffice), anaphylaxis/asthma/ther medical cnditin medicatin bags/actin plans relevant t children attending, the SPK mbile phne and keys t duble gates (assembly site 2) Once at assembly pint, check all children, educatrs, staff and visitrs are accunted fr. Ensure cmmunicatins with emergency services is maintained. Wait fr emergency services t arrive r prvide further infrmatin. Cnfirm with emergency service persnnel that it is safe t return t nrmal peratins. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Maintain a recrd f actins/decisins undertaken and times. Cntact parents as required r as per service plicy. Actins after ff-site evacuatin prcedure Ensure any children, staff r visitrs with medical r ther needs are supprted. Determine whether t activate yur parent reunificatin prcess. Determine if there is any specific infrmatin staff, children and visitrs need t knw (e.g. parent reunificatin prcess r areas f the facility t avid). Print and issue pre-prepared parent letters as apprpriate. Undertake peratinal debrief with staff and IMT t identify any ff-site and prcedural changes that may be required. Cmplete yur Pst Emergency Recrd frm (refer t Appendix 4 f the Guide t Develping Yur Emergency Management Plan). Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.aspx 15

10.3 Lck-dwn prcedure When an external and immediate danger is identified and it is determined that the children shuld be secured inside the building fr their wn safety the Chief Warden n-site will take charge and activate the IMT if necessary. Call 000 fr emergency services and seek and fllw advice. Initiate the lck-dwn and prvide instructins t educatrs and staff, fr example, clse internal drs and windws, remain in classrm, sit belw windw level, r mve int crridrs. Check that all external drs (and windws if apprpriate) are lcked. If available, allcate educatrs/staff t be psted at lcked drs t allw children, educatrs, staff and visitrs t enter if lcked ut. Divert parents and returning grups frm the facility if required. Ensure a telephne line is kept free. Keep public address system free. Keep main entrance as the nly entry pint. It must be cnstantly mnitred and n unauthrised peple allwed access. As apprpriate, ascertain that all children, educatrs, staff and visitrs are accunted fr. If it is safe t d s, have an educatr/staff member wait at the main entry t the facility t guide emergency services persnnel. As apprpriate, cnfirm with emergency services persnnel that it is safe t return t nrmal peratins. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Maintain a recrd f actins/decisins undertaken and times. Cntact parents as required r as per service plicy. Actins after lck-dwn prcedure Ensure any children, educatrs, staff r visitrs with medical r ther needs are supprted. Determine whether t activate yur parent reunificatin prcess. Determine if there is any specific infrmatin educatrs, staff, children and visitrs need t knw (e.g. parent reunificatin prcess r areas f the facility t avid). Print and issue pre-prepared parent letters as apprpriate. Undertake peratinal debrief with educatrs and staff and IMT t identify any lckdwn and prcedural changes that may be required. Cmplete yur Pst Emergency Recrd frm (refer t Appendix 4 f the Guide t Develping Yur Emergency Management Plan). Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.aspx 16

10.4 Lck-ut prcedure When an internal immediate danger is identified and it is determined that children shuld be excluded frm buildings fr their safety the Chief Warden n-site will take charge and activate the IMT if necessary. Call 000 fr emergency services and seek and fllw advice. Annunce lck-ut with instructins abut what is required. Instructins may include nminating staff t: lck drs t prevent entry check the premises fr anyne left inside Take the child attendance list (Sign in Bk), educatr, staff attendance list (Staff diary) and Visitr Sign in Bk, yur Emergency Kit/First Aid Kit (including children s name tags), this Emergency Management Plan (lcated in staff ffice), anaphylaxis/asthma/ther medical cnditin medicatin bags/actin plans relevant t children attending, SPK mbile phne and keys t duble gates (assembly site 2) Determine which f yur facility s pre-identified n-site evacuatin pint/s is mst apprpriate t use. Assemble children, educatrs, staff and visitrs at yur nminated n-site evacuatin assembly pints: Assembly site 1 - within kinder grunds at external gate facing Audrey Crescent. Assembly site 2 duble gates within the kinder playgrund facing Summerhill Park. Check that children, educatrs, staff and visitrs are all accunted fr. Where apprpriate, cnfirm with emergency services persnnel that it is safe t return t nrmal peratins. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Maintain a recrd f actins/decisins undertaken and times. Cntact parents as required r as per service plicy. Actins after lck-ut prcedure Ensure any children, educatrs, staff r visitrs with medical r ther needs are supprted. Determine whether t activate yur parent reunificatin prcess. Determine if there is any specific infrmatin educatrs, staff, children and visitrs need t knw (e.g. parent reunificatin prcess r areas f the facility t avid). Print and issue pre-prepared parent letters as apprpriate. Undertake peratinal debrief with staff and IMT t identify any lck-ut and prcedural changes that may be required. Cmplete yur Pst Emergency Recrd frm (refer t Appendix 4 f the Guide t Develping Yur Emergency Management Plan). Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.aspx 17

10.5 Shelter-in-place prcedure When an incident ccurs utside the educatin and care service r children s service and emergency services r the Chief Warden determines the safest curse f actin is t keep children, educatrs and staff inside a designated building in the facility (as evacuatin might reasnably expse peple t a greater level f danger until the external event is handled), the Chief Warden n-site will take charge and activate the IMT if necessary. Call 000 fr emergency services and seek and fllw advice. Chief Warden activates the IMT. Mve all children, educatrs, staff and visitrs t yur pre-determined shelter-in-place lcatin : Playrm Take the child attendance list (Sign in Bk), educatr, staff attendance list (Staff diary) and Visitr Sign in Bk, yur Emergency Kit/First Aid Kit (including children s name tags), this Emergency Management Plan (lcated in staff ffice), anaphylaxis/asthma/ther medical cnditin medicatin bags/actin plans relevant t children attending, the SPK mbile phne and keys t duble gates (assembly site 2) Check that all children, educatrs, staff and visitrs are accunted fr. Ensure cmmunicatins with emergency services is maintained. Wait fr emergency services t arrive r prvide further infrmatin. Where apprpriate, cnfirm with emergency services persnnel that it is safe t return t Maintain a recrd f actins/decisins undertaken and times. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Cntact parents as required r as per service plicy. Actins after shelter-in-place prcedure Ensure any children, educatrs, staff r visitrs with medical r ther needs are supprted. Determine whether t activate yur parent reunificatin prcess. Determine if there is any specific infrmatin educatrs, staff, children and visitrs need t knw (e.g. parent reunificatin prcess r areas f the facility t avid). Print and issue pre-prepared parent letters as apprpriate. Undertake peratinal debrief with staff and IMT t identify any shelter-in-place and prcedural changes that may be required. Cmplete yur Pst Emergency Recrd frm (refer t Appendix 4 f the Guide t Develping Yur Emergency Management Plan). Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets. aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracnt es.aspx 18

11. Respnse prcedures fr specific emergencies 11.1 Building Fire Call 000 fr emergency services and seek and fllw advice. Activate the fire alarm. If apprpriate, fllw the prcedure fr n-site evacuatin. Reprt the emergency immediately t the Chief Warden wh will cnvene yur IMT if necessary. Remain calm and activate the fire alarm. Extinguish the fire (nly if safe t d s). Determine which f yur facility s pre-identified n-site evacuatin pint/s is mst apprpriate t use. Assemble children, educatrs, staff and visitrs at yur nminated n-site evacuatin assembly pints: Assembly site 1 - within kinder grunds at external gate facing Audrey Crescent. Assembly site 2 duble gates within the kinder playgrund facing Summerhill Park. Evacuate t the nminated nsite evacuatin pint (as abve) clsing all drs and windws. If safe t d s, evacuate educatrs, staff, children, visitrs and cntractrs t: Assembly site 1 Suth Western pint f Summerhill Park (abutting Flrizel Street), ff t the side f the bicycle/pedestrian path Assembly site 2 Suth f the Summerhill Park Kinder, adjacent t where the bicycle/pedestrian paths intersect Assembly site 3 Ashburtn Primary Schl Check that all areas have been cleared and ntify the Chief Warden. Take the child attendance list (Sign in Bk), educatr, staff attendance list (Staff diary) and Visitr Sign in Bk, yur Emergency Kit/First Aid Kit (including children s name tags), this Emergency Management Plan (lcated in staff ffice), anaphylaxis/asthma/ther medical cnditin medicatin bags/actin plans relevant t children attending, SPK mbile phne and keys t duble gates (assembly site 2) Check that all children, educatrs, staff, visitrs and cntractrs are accunted fr. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Cntact parents as required r as per service plicy. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets. aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracnt es.aspx 19

11.2 Bushfire Call 000 fr emergency services and seek and fllw advice. Reprt the emergency immediately t the Chief Warden wh will cnvene yur IMT if necessary. Determine apprpriate respnse strategy (evacuate r shelter-in-place) in cnsultatin with emergency services, if pssible. If evacuatin is required and time permits befre yu leave: Make sure yu clse all drs and windws Turn ff pwer and gas. Check that all children, educatrs, staff and visitrs cntractrs are accunted fr. Listen t TV r lcal radi n battery-pwered sets fr bushfire/weather warnings and advice. Ensure staff and children d nt hinder emergency services r put themselves at risk by ging near damaged buildings r trees. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Cntact parents as required r as per service plicy. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets. aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracnt es.aspx Mre infrmatin abut managing bushfire risks in educatin and care services is available in the fact sheet Managing bushfire risks in centre-based services available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx 11.3 Majr external emissins/spill (includes gas leaks) Call 000 fr emergency services and seek and fllw advice. Reprt the emergency immediately t the Chief Warden wh will cnvene yur IMT if necessary. Turn ff gas supply. If the gas leak is n-site, ntify yur gas prvider. Determine which f yur facility s pre-identified n-site evacuatin pints is mst apprpriate t use. Assembly site 1 - within kinder grunds at external gate facing Audrey Crescent. Assembly site 2 duble gates within the kinder playgrund facing Summerhill Park. If safe t d s, evacuate educatrs, staff, children, visitrs and cntractrs t: Assembly site 1 Suth Western pint f Summerhill Park (abutting Flrizel Street), ff t the side f the bicycle/pedestrian path 20

Assembly site 2 Suth f the Summerhill Park Kinder, adjacent t where the bicycle/pedestrian paths intersect Assembly site 3 Ashburtn Primary Schl Take the child attendance list (Sign in Bk), educatr, staff attendance list (Staff diary) and Visitr Sign in Bk, yur Emergency Kit/First Aid Kit (including children s name tags), this Emergency Management Plan (lcated in staff ffice), anaphylaxis/asthma/ther medical cnditin medicatin bags/actin plans relevant t children attending, SPK mbile phne and keys t duble gates (assembly site 2) Check children, educatrs, staff, visitrs and cntractrs are accunted fr. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative r if required. Await all clear advice frm emergency services r further advice befre resuming nrmal service activities. Cntact parents as required r as per service plicy. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets. aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracnt es.aspx 11.4 Intruder Call 000 fr emergency services and seek and fllw advice. Reprt the emergency immediately t the Chief Warden. D nt d r say anything t the persn t encurage irratinal behaviur. Initiate actin t restrict entry t the building if pssible and cnfine r islate the threat frm building ccupants. Determine whether evacuatin, lck-dwn r shelter-in-place is required in cnsultatin with plice where pssible. Evacuatin nly shuld be cnsidered if safe t d s. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Cntact parents as required. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets. aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.aspx 21

a. Bmb/substance threat 11.5.1 If a suspicius bject is fund r the threat identifies the lcatin f a bmb Immediate respnse Immediately clear and crdn ff the area in the vicinity f the bject. Call 000 fr plice and seek and fllw advice. Reprt the threat t the Chief Warden/persn with management r cntrl wh will crdinate the emergency respnse until plice arrive. D nt apprach, tuch, tilt r tamper with the bject. Evacuatin Evacuate the facility and: Ensure children, educatrs and staff are nt directed past the bject Alert any ther services c-lcated at the facility site Check that all children, educatrs, staff and visitrs are accunted fr Restrict all access t the site and ensure there are n barriers inhibiting access by emergency plice Cmmunicatin Prvide plice with details f the situatin and actins yu have taken and intend t take. Fllw any advice prvided by plice. Cntact parents when evacuatin is cmplete and it is safe t d s. Ntify yur apprved prvider/licensee r licensee representative and seek advice if necessary. Await 'all clear' advice frm plice befre returning t buildings t resume nrmal activities. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with the relevant regulatry requirements. This can be submitted n-line via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF, refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx Services perating under the Children s Services Act 1996 refer t practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.aspx 11.5.2 If a bmb/substance threat is received by telephne DO NOT HANG UP Keep the persn talking fr as lng as pssible and btain as much infrmatin as pssible. Withut alerting the caller, signal a c-wrker t: call 000 fr emergency services n a separate phne ntify the Chief Warden/persn with management r cntrl. Fill ut the bmb threat checklist prvided n the next page t recrd the fllwing details while yu are n the phne t the caller. The checklist shuld be lcated with staff wh nrmally answer in-cming phne calls. Listen carefully fr a full descriptin and take nte f: gender f caller age f caller accents r speech impediments backgrund nises 22

wrds/vices f peple in the backgrund (gender, age, accents, speech impediments) key phrases used whether the threat is autmated/rbtic/taped/recrded Ask the caller: where exactly is the bmb/substance lcated? what time will the bmb explde/the substance be released? what will make the bmb explde/hw will the substance be released? what des the bmb lk like? what kind f device/substance is it? wh put the bmb/substance there? Why was it put there? what kind f substance is it (gas, pwder, liquid)? Hw much is there? where are yu? Where d yu live? what is yur name? What are yur cntact details? Once the call is finished: Immediately: infrm the Chief Warden/persn with management r cntrl if this has nt yet been dne call 000 t reprt the threat t plice if this has nt yet been dne use a different telephne line r mbile phne clear and crdn ff the area if the caller identified the lcatin f the bject. D nt apprach, tuch, tilt r tamper with the bject. Implement evacuatin and cmmunicatin prcedures as indicated in sectin 11.5.1 abve Ensure all f the caller infrmatin has been written dwn and prvided t plice n arrival Ntify yur apprved prvider/licensee r licensee representative 11.5.3 If a bmb/substance threat is received by mail Place the letter in a clear bag r sleeve and stre in a secure place Avid any further handling f the letter r envelpe Call 000 fr plice and seek and fllw advice Ntify the Chief Warden/persn with management r cntrl If the letter identifies the lcatin f a device, immediately clear and crdn ff the nminated area. D nt apprach, tuch, tilt r tamper with the bject. Implement evacuatin and cmmunicatin prcedures as indicated in sectin 11.5.1 abve. 11.5.4 If a bmb/substance threat is received electrnically via email r website: DO NOT DELETE THE MESSAGE Call 000 fr plice and seek and fllw advice Ntify the Chief Warden/ persn with management r cntrl If the email identifies the lcatin f a device, immediately clear and crdn ff the area. D nt apprach, tuch, tilt r tamper with the bject. Implement evacuatin and cmmunicatin prcedures as indicated in sectin 11.5.1 abve. 11.5.5 If yu are at the immediate site f an explsin Direct educatrs and staff t shelter children under sturdy tables r desks if bjects are falling arund yu. 23

Implement evacuatin and cmmunicatin prcedures as indicated in sectin 11.5.1 abve. D nt retrieve persnal belngings r make phne calls when evacuating. Help thers t leave the area. Use stairs instead f elevatrs. Be aware f weakened flrs and stairways and watch fr falling debris. Once ut f the affected building: Mve children away frm windws and glass drs r ther ptentially hazardus areas Use cautin t avid debris that culd be ht r sharp Call 000 fr emergency services and seek and fllw advice Be aware f any ptential secndary explsins Limit use f phnes as cmmunicatins systems may becme cngested. 24

Name: Signature: Bmb/Substance Phne Threat Checklist This checklist shuld be distributed t all persns wh regularly accept incming telephne calls. CALL TAKER Phne N. BOMB THREAT QUESTIONS When is the bmb ging t explde? Where did yu put the bmb? What des the bmb lk like? What kind f bmb is it? What is in the bmb? When did yu put it there? What will make the bmb explde? Did yu place the bmb? Why did yu put it there? What is yur name? Where are yu/what s yur address? SUBSTANCE THREAT QUESTIONS What kind f substance is in it? When will the substance be released? Where is it? What des it lk like? When did yu put it there? Hw will the substance be released? Is the substance liquid, pwder r gas? Did yu put it there? Why did yu put it there? What is yur name? Where are yu/what s yur address? Date f Call: Call Start/End Time: Number Called: CALL TAKEN Name (f caller) if prvided?? CALLER S VOICE Sex f caller Accent (specify) Speech impediments (specify) Vice (lud, sft, etc.) Speech (fast, slw etc.) Dictatin (clear, muffled, etc.) Manner (calm, emtinal, etc.) Did yu recgnise the vice? Was the caller familiar with the area? THREAT LANGUAGE Well spken Incherent Irratinal Taped Message read by caller Abusive Other: Estimated age If s, wh d yu think it was? BACKGROUND NOISE Street nises Huse nises Aircraft Vices Music Machinery Other: EXACT WORDING OF THREAT Reprt call immediately t: Ntes/Actins taken: ACTIONS Phne Number 25

11.6 Internal emissin/spill Call 000 fr emergency services and seek and fllw advice. Reprt the emergency immediately t the Chief Warden wh will cnvene yur IMT if necessary. Mve educatrs, staff and children away frm the spill t a safe area and islate the affected area. Seek advice in regards t clean up requirements, and if safe t d s, the spill can be cleaned up by educatrs/staff. Persnal Prtective Equipment shuld be wrn as per the requirements f the Safety Data Sheet and Safe Chemicals Prcedure Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. Cntact parents as required r as per service plicy. Ntify WrkSafe Victria if required. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted nline via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets. aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracnt es.aspx 11.7 Severe weather event Call 000 if emergency services are needed and seek and fllw advice. Befre the strm, stre r secure lse items external t the building, such as play equipment, furniture and rubbish bins. Secure windws (clse curtains & blinds) and external drs. If necessary, tape windws and glass entrances. Utilise bards and sandbags if required. During a severe strm: Remain in the building and keep away frm windws Restrict the use f telephne landlines t emergency calls nly, particularly during a thunderstrm. Reprt any matter cncerning the safety and wellbeing f children, educatrs, staff and visitrs t the Chief Warden. Discnnect electrical equipment cver and/r mve this equipment away frm windws. Listen t lcal radi r TV n battery-pwered sets fr weather warnings and advice. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative if required. After the severe weather event After strm passes, evaluate the need t evacuate if uncntrlled fires, gas leaks, dangerus trees r structural damage has ccurred as a result f the strm. Cntact parents as required. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted n- 26

line via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: http://www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqff actsheets.aspx 11.8 Earthquake Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: http://www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/v cspracntes.aspx Call 000 if emergency services are needed and seek and fllw advice. Seek advice frm yur Apprved Prvider/Licensee r Persn with Management r Cntrl/Licensee Representative r if required. If utside Instruct educatrs, staff and children t: Stay utside and mve away frm buildings, streetlights and utility wires. DROP, COVER and HOLD DROP t the grund Take COVER by cvering yur head and neck with their arms and hands HOLD n until the shaking stps. If inside Instruct educatrs, staff and children t: Mve away frm windws, heavy bjects, shelves etc. DROP, COVER and HOLD DROP t the grund. Take COVER by getting under a sturdy table r ther piece f furniture r g int the crner f the building cvering their faces and head in their arms. HOLD n until the shaking stps. After the earthquake Evaluate the need t evacuate if there are uncntrlled fires, gas leaks r structural damage t the building yu are in. If yu evacuate, watch ut fr fallen trees, pwer lines, and stay clear f any structures that may cllapse. Arrange medical assistance where required. Reprt any matter cncerning the safety and wellbeing f children, staff and visitrs t the Chief Warden. Cntact parents as required. Tune in t ABC radi if yu can and fllw any emergency instructins. Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted n-line via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/nqffactsheets.aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pages/vcspracntes.aspx 27

11.9 Influenza pandemic Fr cmprehensive guidelines and infrmatin n emergency respnse prcedures t an influenza pandemic g t: Human Influenza Pandemic Incident Respnse Prcedures PREPAREDNESS STAGE Descriptin - N nvel strain detected (r emerging strain under initial detectin) Categry Review Emergency Management Plan Key Actins Review yur Emergency Management Plan (EMP), including: pandemic planning arrangements up t date cntact lists f staff, children, families, lcal services DHHS and Lcal Gvernment Emergency Management Crdinatrs cmmunicatin tree f key staff. Influenza Prmte basic hygiene measures including: preventin prvide children and staff with infrmatin abut the imprtance f hand hygiene (mre infrmatin is available at Better Health) prvide cnvenient access t water and liquid sap and alchlbased hand sanitiser educate staff and children abut cvering their cugh with a tissue r their inner elbw t prevent the spread f germs Cmmunicatins Travel advisries careful dispsal f used tissues. Apprpriate hme based exclusin frm educatin and care service r children s service fr children, educatrs and staff with flu-like illness. Encurage staff t seek immunisatin fr seasnal influenza. Maintain persnal hygiene messages with educatrs, staff and children. Cnvey seasnal influenza messages as directed by DET. Encurage educatrs, staff and parents/carers t access the smartraveller website prir t internatinal travel. Business Ensure currency f business cntinuity plan which: cntinuity identifies minimum requirements and key educatrs/staff fr cntinued peratins (including planning fr the absence f the directr) cnsiders wrkfrce strategies t enable cntinued peratins, if pandemic impacted a prtin f the educatin and care services/children s services wrkfrce. The scale and nature f preparedness activities is the same fr all pssible levels f clinical severity Preparedness activities shuld be incrprated int nrmal business. This includes incrprating a cmprehensive risk management strategy that takes an all hazards apprach and includes influenza pandemic as a specific hazard that needs t be cnsidered. Regularly review, exercise and updates plans. Cmmunicate pandemic plans with staff. 28

RESPONSE STAGE STANDBY Descriptin - Sustained cmmunity persn-t-persn transmissin detected verseas Clinical severity Categry Key Actins Lw Med High Review Emergency Management Plan Incident respnse Hygiene measures In April, (r at the time f the verseas detectin, if earlier): ensure EMP (including emergency numbers and key cntacts) are up t date and pandemic planning arrangements are included ensure cntact lists f staff, children, families, lcal services DHHS and Lcal Gvernment Emergency Management Crdinatrs are up t date ensure cmmunicatin tree f key staff is circulated t nminated schl Incident Management Team members. In April, (r at the time f the verseas detectin if earlier), prepare t enact pandemic respnse sectin f yur EMP with stakehlders and prepare t activate IMT. Reinfrce basic hygiene measures including: prvide children and staff with infrmatin abut the imprtance f hand hygiene (mre infrmatin is available at Better Health) prvide cnvenient access t water and liquid sap and alchlbased hand sanitiser educate staff and children abut cvering their cugh with tissue r inner elbw t prevent the spread f germs careful dispsal f used tissues. Ensure germicidal wipes are available in statinary supplies fr staff t clean staff administrative area, telephnes etc. Cmmunicatins In May, (r at the time f the verseas detectin, if earlier), ensure hygiene infrmatin/psters are cmmunicated/ displayed. In late May, (r at the time f the verseas detectin, if earlier), cnsider prviding infrmatin sessins fr staff and parents/carers t cmmunicate: the status f the situatin the risk f influenza and hw t identify pandemic influenza symptms and cases f pssible influenza based n the current, up t date case definitin by the Chief Health Officer, DHHS best practice hygiene measures cnsideratins and measures fr vulnerable children. Access and fllw Chief Health Officer, DHHS/ Cmmnwealth Chief Medical Officer, Cmmnwealth Department f Health advice prvided by DET and distribute cnsistent messaging t staff, children and parents/carers. Encurage staff and parents/carers t btain seasnal flu vaccinatin as apprpriate (especially thse peple/families at a greater risk f infectin). Schl Nursing Prgram nurses may assist with infrmatin disseminatin (prvided by the DHHS) as directed by Reginal Nurse Managers (based at reginal ffices). Utilise the sample letters develped by DET t infrm parents/carers f current situatin. Travel advisries Encurage staff and parents/carers t access the smartraveller website prir t internatinal travel. Business cntinuity Ensure currency f business cntinuity plan which: identifies minimum requirements and key staff fr cntinued peratins (including planning fr the absence f the directr) cnsiders wrkfrce strategies t enable cntinued peratins, if pandemic impacted a prtin f the early childhd wrkfrce. Recmm end N/A as required as required as required as required 29

RESPONSE STAGE INITIAL ACTION Descriptin Cases detected in Australia infrmatin abut the disease is scarce Clinical Severity Categry Key Actins Lw Med High Incident respnse Hygiene measures Enact yur EMP where necessary. Activate Incident Management Team t implement the rganisatin s respnse as apprpriate t advice frm DET. Reinfrce basic hygiene measures including: prvide children and staff with infrmatin abut the imprtance f hand hygiene (mre infrmatin is available at Better Health) prvide cnvenient access t water and liquid sap and alchlbased hand sanitiser educate staff and children abut cvering their cugh with tissue r inner elbw t prevent the spread f germs careful dispsal f used tissues. Ensure germicidal wipes are available in statinary supplies fr staff t clean staff administrative area, telephnes etc. Cmmunicatins Fllw and distribute infrmatin and advice frm DET in accrdance with instructins, including infrmatin abut: the status/situatin persnal hygiene measures cntainment measures including any plans fr clsure if applicable t staff parents/carers using templates develped by DET. Cmmunicate the risk f influenza and hw t identify cases f pssible pandemic influenza based n current, up t date case definitin by the Chief Health Officer, DHHS. Schl Nursing Prgram nurses may assist with infrmatin disseminatin as directed by Reginal Nurse Managers (based at reginal ffices). Nt suggested as necessary Nt suggested Cntainment strategies The apprpriate cntainment strategy will vary depending upn the level f clinical severity as determined by the DHHS. Management f service wrkfrce encurage staff wh develp flu-like symptms during a pandemic t stay away frm wrk until cmpletely well ensure staff wh develp influenza-like illness t leave immediately and seek medical attentin. Fllw the advice f the DHHS and DET regarding service clsures and exclusin perids fr infectius diseases. Identify a designated area t keep sick children quarantined frm thers until they can be taken hme by parents/carers. Fllwing any service clsures, ntify the relevant DET QARD fficer in yur regin, as utlined in the Gvernance and Reprting sectins belw. Infrm carers f their bligatins regarding early childhd develpment during clsures. Schl Nursing Prgram nurses may be asked t assist the DHHS with the distributin f antiviral medicatin at the directin f the Reginal Nurse Manager (based in regins). Travel advisries Encurage staff and parents/carers t access the smartraveller website prir t internatinal travel. Gvernance and reprting bligatins Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Nt suggested 30

Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pag es/nqffactsheets.aspx Business cntinuity Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/ Pages/vcspracntes.aspx Yu will be advised f any additinal reprting requirements by DET and/r the DHHS. Implement business cntinuity plan t prmte adequate wrkfrce supply and capacity t cntinue service, by: priritising wrk functins t ensure adequate wrkfrce availability t deliver educatin and care service/children s service implementing cntingency strategy, which may include emplying replacement educatrs/staff and/r mdifying prgrams In the event that service clsure cannt be avided: cntact yur DET QARD Area Team regarding service clsure plicy. fllwing any clsures, ntify the relevant DET QARD Area Team as utlined in the Gvernance and Reprting sectins abve. Infrm staff f their bligatins during service clsures. 31

RESPONSE STAGE TARGETTED ACTION Descriptin Cases detected in Australia - enugh is knwn abut the disease t tailr measures t specific needs Clinical Severity Categry Key Actins Lw Med High Incident respnse Hygiene measures Enact yur EMP. Activate IMT t implement the rganisatin s respnse as apprpriate t advice frm DET. Schl Nursing Prgram nurses may be asked t assist the DHHS with the distributin f antiviral medicatin at the directin f the Reginal Nurse Manager (based in regins). Reinfrce basic hygiene measures including: prvide children, educatrs and staff with infrmatin abut the imprtance f hand hygiene (mre infrmatin is available at Better Health) prvide cnvenient access t water and liquid sap and/r alchl-based hand sanitiser educate children, educatrs and staff abut cvering their cugh t prevent the spread f germs careful dispsal f used tissues. Ensure germicidal wipes are available in statinary supplies fr educatrs and staff t clean staff administrative area, telephnes etc. Cmmunicatins Fllw and distribute infrmatin and advice frm DET in accrdance with instructins, including infrmatin abut: the status/situatin persnal hygiene measures cntainment measures including any plans fr clsure if applicable t staff parents/carers using templates develped by DET. Cntainment strategies Travel advisries Cmmunicate the risk f influenza and hw t identify cases f pssible pandemic influenza based n current, up t date case definitin by the Chief Health Officer, DHHS. Schl Nursing Prgram nurses may assist with infrmatin disseminatin as directed by Reginal Nurse Managers (based at reginal ffices). The apprpriate cntainment strategy will vary depending upn the level f clinical severity as determined by the DHHS. In particular, the: need t restrict public access t the premises, and the need fr scial distancing measures (e.g. cancelling kindergarten fetes r like events) will be cmmunicated t services by DET, if the clinical severity requires this state cntrller will prvide advice abut the apprpriate use f PPE accrding t clinical severity. Management f service wrkfrce by: encuraging educatrs/staff wh develp flu-like symptms during a pandemic t stay away frm wrk until cmpletely well ensuring educatrs/staff wh develp influenza-like illness t leave immediately and seek medical attentin. Fllw the advice f the DHHS and DET regarding service clsures and exclusin perids fr infectius diseases. Identify a designated area t keep sick children quarantined frm thers until they can be taken hme by parents/carers. Fllwing any service clsures, ntify the relevant DET QARD Area Team, as utlined in the Gvernance and Reprting sectins belw. Schl Nursing Prgram nurses may be asked t assist the DHHS with the distributin f antiviral medicatin at the directin f the Reginal Nurse Manager (based in regins). Encurage educatrs, staff and parents/carers t access the smartraveller website prir t internatinal travel. Seek advice As required Seek advice As required Seek advice As required 32

Gvernance and reprting bligatins Business cntinuity Ntify the relevant DET QARD Area Team abut any service clsures r any serius incidents and circumstances that pse risk t the health, safety r wellbeing f a child attending the service. services perating under the NQF, refer t the fact sheet regarding serius incidents and cmplaints services perating under the Children s Services Act 1996 refer t practice nte regarding serius incidents. Yu will be advised f any additinal reprting requirements by DET and/r the DHHS. Implement business cntinuity plan t prmte adequate wrkfrce supply and capacity t cntinue service, by: priritising wrk functins t ensure adequate wrkfrce availability t deliver early childhd service implementing cntingency strategy, which may include emplying replacement staff and/r mdifying prgrams Educatin and care services and children s services are reminded that they must reprt serius incidents t the relevant DET QARD Area Team in accrdance with relevant regulatry requirements. This can be submitted n-line via the NQA IT prtal. Service agreements als require apprved prviders r licensees t ntify DET in the event f a serius incident. Educatin and care services perating under the NQF refer t the fact sheet Serius incidents and cmplaints available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/pag es/nqffactsheets.aspx Children s services perating under the Children s Services Act refer t the practice nte Serius incidents available at: www.educatin.vic.gv.au/childhd/prviders/regulatin/p ages/vcspracntes.aspx Infrm staff f their early childhd develpment bligatins during service clsures. 33

RESPONSE STAGE STAND DOWN Descriptin The public health threat can be managed within nrmal arrangements and mnitring fr change is in place Clinical Severity Categry Key Actins Lw Med High Cntainment strategies Be aware that multiple waves f the virus may ccur. Replenish PPE (if required). N/A As required As required Business cntinuity Cmmunicatins Implement business cntinuity plans fr resumptin f full business capacity which may invlve: restring wrkfrce capacity fllwing prcedures fr re-pening f service (if applicable) prviding supprts, including cunselling (if required) mnitring cumulative effects f pandemic and identifying and supprting thse wh may need assistance. Chief Warden t de-activate Incident Management Team and cnduct final debrief(s). Utilise the sample letters develped by DET t cmmunicate status f situatin t staff and parents/carers, including supprts that may be available. Review effectiveness f yur EMP and update as apprpriate invlving relevant staff and thers, particularly as multiple waves f the virus may ccur. Cmmunicate the updated status t educatrs, staff and parents/carers including supprts that may be available Travel Cntinue t encurage educatrs, staff and parents/carers t access the smartraveller website prir t internatinal travel. N/A N/A 34

12. Area map Date Area Map Validated: 21.02.2017 Distance t Primary ff-site assembly pint: Apprx. time t reach Primary ff-site assembly pint: Distance t Secndary ff-site assembly pint: Appx. time t reach Secndary ff-site assembly pint: Distance t Tertiary ff-site assembly pint: Appx. time t reach Tertiary ffsite assembly pint: 250m 5 min 50m 3 min 1.1km 15 min LEGEND Facility Exit Pints frm Facility Primary ff-site assembly pint Rute t Primary ff-site assembly pint Secndary ff-site assembly pint Rute t Secndary ff-site assembly pint Tertiary ff-site assembly pint Rute t Tertiary ff-site assembly pint Emergency services access pint 35

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13. Evacuatin diagram Date Evacuatin Diagram Validated: 23.02.17 37

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