OHIO IEP 4/29/09, 7/21/09, 8/17/09, 3/31/2010, 4/12/2010, 11/30/10, 3/1/11, 6/22/11, 7/20/11

Transcription

1 OHIO IEP 4/29/09, 7/21/09, 8/17/09, 3/31/2010, 4/12/2010, 11/30/10, 3/1/11, 6/22/11, 7/20/ a 19 19a 15 19b a - n 22 23a 23b 23c 23d PAGE 1 of 9 1

2 Ohio IEP Mapping 1 Letterhead Maintenance, Manage Letterhead, Set Systemwide (or User) Options - Plan Name = Form Type (Individualized Education Program (IEP) - Letterhead, Report Header = District Name (up to 6 lines) - District Logo jpg Subsequent Pages IEP Header each page: Student Name (First MI Last Name, Qualifier, ID, DOB) Subsequent Pages Footer each page: PR-07 IEP Form REVISED BY DOE March 12, 2009 Goalbook Option Options, Set Systemwide Options, Form Tab, Enable buttons to add predefined statements on web forms selection option to enable or disable the ability to use a goalbook on this form. - The wording can be changed through screen configuration under the OptionsForm, AllowGoalBookSelection option. Important Date Option Objective/Benchmark System Default Form Information, Reset Dates Option Security, Manage User/Group, Permissions Tab, IEP, Cover Page Important Dates: You can restrict access to add/edit/delete of Important Dates on the IEP Cover page by NOT marking Edit for this section in Security. Options, Set Systemwide Options, Form Tab, Select benchmark or objective option = Objective or Benchmark. This will set the system to select only one type for everyone. - If you district chooses to use both Objective and Benchmarks you do not need to set this default. NOTE: Selection of Objective or Benchmark is PER student NOT PER Statement. Security, Manager Users/Groups: Additional option to allow specific staff to Reset Dates without restrictions. Users can reset dates by changing the form meeting date but Staff with this option can change the dates without changing the meeting date. Cover Page 2 Student Name Basic Information, Demographics = First name, Middle name, Last name, Qualifier 3 Student ID Basic Information, Demographics, Student ID field (Eschool Student_ID field) 4 Student Home Basic Information, Student Address = Home Address 5 Gender Basic Information, Demographics 6 Grade Basic Information, Enrollment/Exit, Current Grade as of Meeting 7 Date of Birth Basic Information, Demographics, DOB (mm/dd/yy) 8 District of Residence Default System Options, Organization as District of Residence - Educational Information, Associated Organizations, Type = with Alternate Code of RD will override this default. 9 County of Residence Default System Option, Organization, County field - OR Basic Information, Student Address = Home, County 10 District of Service Educational Information, Associated Organizations, Type = with Alternate Code of SD 11 Age Default age based on age = 14 before the end of IEP Form End Date or user can change text box - Question/Answer 12 Ward of State Release/Waiver, Type = Ward of State State Form opens the following box when Yes is checked. 2

3 13 Meeting Date Form IEP Meeting Date 7/19/11: Only Unfinalized Meeting records with type = EMIS Code of IIEP, RIEP, TIEP, FIEP, CIEP, AMEND will be displayed. 14 Meeting Type Form Meeting Type, Alternate Code = Initial IEP (IR), Annual Review (AR), Review Other than Annual Review (RO), Amendment (Amend), Other (RE + any other), Other text box for freeform typing. Also Checks the Amendment checkbox if the word Revise is found in the Form Name. Other: all Active Meeting Types except those that have an Alternate Code of IR, ISP, AR, RO or AMEND. Or have an EMIS Code of RETR, IETR or TETR. 15 Parent/Guardian Name - Student, Basic Information, Parent/Guardian Information, Contacts, Type = Parent / Guardian and/or Surrogate Parent, Name = Salutation, First, Last, Qualifier - Surrogate Parent will print first 16 Communication = Home/Work/ /Cell Student, Basic Information, Contacts, Type = Parent/Guardian and/or Surrogate Parent, Communication: Types like Home*, Cell*, Work*, * 17 ETR Completion Date Displays latest date from Student, Educational Information, Important Date record, Type = ETR Completion Date, Alternate Code = ETRC. Read Only NOTE: The last finalized Important date record will be displayed. 18 Next ETR Due Date Displays latest date from Student, Educational Information, Important Date record, Type = Next ETR Due Date, Alternate Code = ETRD. Read Only NOTE: The last finalized Important date record will be displayed. 19 IEP Effective Dates IEP Form Start / End Dates 19a IEP Completion Date Create Important Date = IEP Completion Date, Alternate Code = IEPC, on finalization of this IEP form for Meeting Reason, Alternate Codes = IIEP or RIEP only. - Does not print on IEP report. - NEW: Add Code to Code Table, Important Dates - NOTE: The last finalized Important date record will be displayed. 19b Next IEP Review Creates Student, Important Date, Type = Next IEP Review, Alternate Code = NIEP based on Form Meeting, Meeting Reason= AR/IR/RE IIEP or RIEP Only. Date created from meeting date plus 1 year less 1 day upon finalization of form. - Student, Educational Information, latest Important Date record, Type = Next IEP Review, Alternate Code = NIEP. Read Only NOTE: The last finalized Important date record will be displayed. 20 IEP 3 rd Birthday FormAnswer, Check Box 21 IEP Form Status FormAnswer, Check Boxes (14) 22 Other Information FormAnswer, Rich Text Box *Copy Revision to next IEP 23a Amendments: IEP Amended FormAnswer, Text Box *Copy Revision to next IEP if Meeting Reason, Alternate Code = AMEND or RO (Amendment / Review Other than Annual Review) 23b IEP Amended Changes FormAnswer, Text Box *Copy Revision to next IEP if Meeting Reason, Alternate Code = AMEND or RO (Amendment / Review Other than Annual Review) 23c Date of Amendment Create Form Answer from Form, Meeting Date linked to this form if Meeting 23d Participant & Role Reason, Alternate Code = AMEND or RO (Amendment / Review Other than Annual Review). *Copy Revision to next IEP FormAnswer, Text Box *Copy Revision to next IEP if Meeting Reason, Alternate Code = AMEND or RO 3

4 (Amendment / Review Other than Annual Review) 4

5 24 24a 25a 25b 25c: Yes, see Section 15 25d 25e 25f 25g 26 26a a 5

6 PAGE 2 of 9 1 Future Planning 24 Future Planning FormAnswer, Rich Text Box 24a Future Planning FormAnswer, Check Box Complete 2 25 a f Special Instructional Factors 25g Factors Complete 3 Special Instruction Factors FormAnswer, Yes / No Check Boxes (6) a Behavior b LEP c Blind/Visually Impaired: o If yes, Section # 15 Visual Impairment Page is turned on in the IEP d Communication Needs e Assistive Technology f Specially designed PE FormAnswer, Check Box Profile 26 Profile FormAnswer, Rich Text 26a Profile Complete FormAnswer, Check Box 4 Postsecondary Transition 27 PostSecondary 14 FormAnswer, Rich Text for 14 years and older and/or TPStatement, Category = Postsecondary Transition, Subcategory = Service Needs 28 PostSecondary 16 FormAnswer, Rich Text for 16 years and older and/or TPStatement, Category = Postsecondary Transition, Subcategory = Transition Assessment 28a PostSecondary 16 Complete FormAnswer, Check Box 6

7 29 29a 29b 30 30a 30b 30c 31 31a 31b 32 32a 32b 32c 33 33a 33b 34 34a 34b 34c PAGE 3 of 9 7

8 5 Postsecondary Transition Services Page 29 PostSecondary Education & Training Section Narrative and statement selection - Required for age 16 years or older with IEP Form Start/End Dates (optional for 15 years and younger) - Statement, Type = TPGoal: Category = PostSecondary, Subcategory = Education/Training Measurable Postsecondary Education/Training Goals 29a Courses of Study Narrative and Statement Selection - Attachment to TPGoal. - TPAttachment, Category = Course of Study 29b Number of Annual Goal(s) Text Box Only 30 Transition Service/Activity Narrative and statement selection - Statement, type = TPObjective, Category = PostSecondary, - Subcategory = Education/Training 30a Start / End Dates Start / End Dates of TPObjectives 30b Anticipated Duration Narrative and statement selection 30c Person/Agency Responsible 31 Postsecondary Employment Goals - Attachment to TPObjective, Statement, Type = TPAttachment, Category = Duration Narrative and Statement Selection Attachment to TPObjective: Statement, Type = TPAttachment, Category = Responsible Party Narrative and statement selection - required for age 16 years or older with IEP Form Start/End Dates optional for 15 years and younger - Statement, Type = TPGoal, Category = PostSecondary, Subcategory = Employment 31a Course of Study Narrative and statement selection Attachment to Goal Statement, Type = TPAttachment, Category = Course of Study 31b Number of Annual Goal(s) Text Box Only 32 Transition Service/Activity Narrative and statement selection - Statement, type = TPObjective, Category = PostSecondary, Subcategory = Employment 32a Start / End Dates Start / End Dates of TPObjectives 32b Anticipated Duration Narrative and statement selection - Attachment to TPObjective, Statement, Type = TPAttachment, Category = Duration 32c Person/Agency Responsible 33 Postsecondary Independent Living Goals Narrative and Statement Selection Attachment to TPObjective Statement, Type = TPAttachment, Category = Responsible Party Narrative and statement selection - required for age 16 years or older with IEP Form Start/End Dates optional for 15 years and younger - Statement, Type = TPGoal, Category = PostSecondary, Subcategory = Independent Living 33a Course of Study Narrative and statement selection Attachment to Goal Statement, Type = TPAttachment, Category = Course of Study 33b Number of Annual Goal(s) Text Box Only 34 Transition Service/Activity Narrative and statement selection - Statement, type = TPObjective, Category = PostSecondary, Subcategory = Independent Living 34a Start / End Dates Start / End Dates of TPObjectives 34b Anticipated Duration Narrative and statement selection - Attachment to TPObjective, Statement, Type = TPAttachment, Category = Duration 34c Person/Agency Responsible Narrative and Statement Selection Attachment to TPObjective Statement, Type = TPAttachment, Category = Responsible Party 35 Target Graduation Date Student, Educational Information, Important Date, Expected High School Graduation, Alternate Code = GRAD - Select Important Date greater than Meeting Date 11/30/10: Changed to Text box to record year only - Copies text from IEP to IEP. 36 Check Completed FormAnswer/Check Box 8

9 37 37a 38 38a 39 39a 40 40a 41 41a 42 42a 42b 43 PAGE 4 of 9 9

10 6 Measurable Annual Goals Page 37 Goal Number Text Box, Autofill # - ability for user to reorder Stored in SM_Code Sorted in DataView 37a Goal Area Text Box or Goalbook Category 38 Present Levels Narrative and statement selection 38A 39 39a Measurable Annual Goal Method(s) Statement, Type = Statement: Category = Present Levels Narrative and statement selection - Link Statement to Present Levels above (#38) - Link Objectives to Goals below (#41) - Display Category, Subcategory, Level (if appropriate) for goal book filtering Text Box - Program adds statements, Type = Attachments, Category = Methods. Alternate Code letters separated by commas in this text box. Example: a, c, h - Check Box attachments 40 Select Display Mode = Objective / Benchmarks Q/A to persist choice: Area = OH_IEP, Section = Goals, SubSection= Displa ymode NOTE: Screen changes if users select Benchmarks. VS Show only once above Goals DataList. 40a Add Objective Ability to add additional narrative and statement selection, type = Objective(s) 41 Num Auto Number narrative objectives, allow user to change number for order - Goalbook statements, display goal book number 41a Objective Text of narrative or goal book statement 42a - b Progress to Parent check boxes (6) statements - statement, type = Attachment, Category = Progress Reporting Method, Subcategories = , Journal Entry, Other, Phone call, Report card, Written report. - Enable user to add/edit Other text - Enable user to edit Weeks, Type = Attachment, Category = ProgressReportingWeeks 43 Check completion FormAnswer / Check Box REPEAT - ABILITY TO ADD/DELETE ENTIRE PAGE NOTE: SED message does not allow user to delete the first page. JavaScript Window Remove Item: You have reached the minimum number of items allowed. 10

11 44a i ii iii iv v vi vii viii 44b 44c 44d 44e 44f 44g 11

12 7 44a Specially Designed Service 44b 44c 44d 44e 44f 44g Description of Specially Designed Services Specially Designed Services Narrative and statement selection - Statement Type: Statement, Category = Specially Designed Instruction i. Text of narrative or goal statement ii. Goals Addressed: Attachment text box for manual entry of # of Goals Addressed iii. Staff / Provider Title: Display Maintenance, Manage Code Tables, Staff position, attach selected item to statement. iv. Location of Services: Display Maintenance, Manage Code Tables, Setting Field, attach selected item to statement. v. Begin: Statement Start date vi. End: Statement End Date vii. Amount of Time: Narrative or Statement type: Attachment, Category Name = Duration viii. Frequency: Narrative or Statement type: Attachment, Category Name =Frequency Related Services (ie OT, PT) 44b-1. Text Box: Describe Related Service as needed. Text will be saved into the Related Service Notes tab. (Suppress print if null). i. Add button/link to Add/Edit Service, type = Related Service ii. Text Box for # of Goals Addressed iii. Service Staff Position iv. Service Location = Setting Field v. Service Start Date vi. Service End Date vii. Service Amount of Time: Service Duration (3x per week) viii. Service Frequency (42 Minutes per session) Assistive Technology Narrative and statement selection Statement Type: Statement, Category = Assistive Technology - Same as i-viii in 44a Accommodations Narrative and statement selection Statement Type: Statement, Category = Accommodations - Same as i-viii in 44a (Amount of Time & Frequency are optional) Modifications Narrative and statement selection Statement Type: Statement, Category = Modifications - Same as i-viii in 44a Support for School Personnel Narrative and statement selection Statement Type: Statement, Category= Support for School Personnel - Same as i-viii in 44a (Goal # s, Time are Optl; Location and Frequency are not required) Service(s) to Support Medical Needs Narrative and statement selection Statement Type: Statement, Category = Services to Support Medical 12

13 Needs - Same as i-viii in 44a (Goals addressed, location and amount of time are not required) NOTE: Revised IEP s do not copy attachment = Goal # s Addressed (Page 5 continued) Transportation Page 45 Special Transportation FormAnswer, Check Boxes = Yes / No 46 Accommodations for FormAnswer, Check Boxes = Yes / No Transportation 47 Transportation Type If Yes above, enable this section - Add Service, Type = Transportation, Service = Special Transportation - Goalbook check box statement to capture Transportation Accommodations. Statement, Category = Transportation, Subcategory = Car Seat etc. - Statement: Bus Drive notified text saved into Statement 48 Other Transportation Statement, Transportation Other: saved into statement 49 Provider Transportation FormAnswer, Check Boxes = Yes / No 50 Transportation Completed FormAnswer, Check Box 13

14 a a 59a PAGE 6 of 9 14

15 9 51 Nonacademic/Extra Curricular Activity participation 52 Not Participate Nonacademic 53 Nonacademic Section 9 Completed 10 NonAcademic FormAnswer, Text and/or Statement, Category = Nonacademic/Extracurricular Activities FormAnswer, Text and/or Statement, Category = Nonacademic/Extracurricular NoParticipation FormAnswer, Check Box General Factors NOTE: No Answers to this section pop up Warning: Be sure to address this consideration in the Student Profile. 54 Strengths FormAnswer, Check Box Yes/No 55 Concerns FormAnswer, Check Box Yes/No 56 Results of FormAnswer, Check Box Yes/No evaluations 57 Needs FormAnswer, Check Box Yes/No 57a SWA FormAnswer, Check Box Yes/No 58 ESY not necessary FormAnswer, Check Box Yes/No 59 ESY necessary FormAnswer, Check Box Yes/No 59a ESY Goal FormAnswer, Rich Text and/or Statement, Category = General Factors, Subcategory = ESY Needs - Autofill 7/1/XX to 8/31/XX, enable user to change the dates. - Upon save, first ESY dates saved go into IEP Information, Goal Dates, Summer Session so they autofill with the same date for next statements in this section. - NOTE: Any existing ESY Service Need statements will disable the check boxes in this area. Removal of these statements again enable check box selection. 60 Collect Further FormAnswer, Check Box Yes/No - Yes creates Important Date record below 60a ESY Meeting Date Important Date = ESY Considered By date field 61 ESY Section Completion FormAnswer, Check Box 11 Least Restrictive Environment 62 LRE FormAnswer, Check Box Yes/No - Rich Text box to justify NO 63 All LRE FormAnswer, Text and/or Statement, Category = LRE Attend 64 LRE Section Completion FormAnswer, Text and/or Statement, Category = LRE Receive 15

16 65 65a 66 66a 66b 66c 67a

17 PAGE 7 of Participate Testing w/ Accommodations State and District Wide Testing Page FormAnswer, Check Box Yes/No - Yes opens up Accommodations Section 65a Subject Areas Grid Narrative and statement selection - Area(s): - Statement, Category = Assessment, Subcategory = Subject list below. Reading (Priority 1) Writing (Priority 2) Math (Priority 3) Science (Priority 4) Social Studies (Priority 5) Other: (Priority 6) - Grade: - Text Box, Attachment to Statement Area above - Tested: With Accommodations / Modified Assessments - Statement Type = Attachment to statement Area above - Accommodations: - Statement Type: Attachment, Category = Assessment, Subcategory = Accommodations. Attach to Statement Area above. 66 Excused from Ohio Graduation Test OGT FormAnswers, Check Box Yes/No - Yes opens up OGT questions and subject areas below 66a Significantly different FormAnswers, Check Box Yes/No curriculum 66b Requires additional FormAnswers, Check Box Yes/No accommodations 66cg Excused from subjects FormAnswers, Check Boxes (5) - Subject areas: Reading, math, Writing, Social Studies, Science 67 Requirement FormAnswer, Check Box Yes/No - Important Date = Met Testing Participation Requirement, Alt Code MTPR 68 Alternate Assessment Release / Waiver, Type = Alternate Assessment 68 Justify Alternate Rich Text box Assessment 69 Assessments Completion FormAnswer, Check Box 17

18 Section 15 only displays if Visually Impaired is checked Yes in Section 2 Special Instructional Factors a 89b 89c 89d 90 90a 90b 90c 90d 91 91a 91b 91c 91d 91e 92 92a 92b 92c 18

19 15 Children with Visual Impairments Section 15 only displays if Visually Impaired is checked Yes in Section 2 Special Instructional Factors Reading Skills FormAnswer, Check Box Yes / No Braille Instruction FormAnswer, Check Box Yes / No Braille Reading FormAnswer, Check Box Yes / No Visual Conditions FormAnswer, Check Box Yes / No 89a Degenerative FormAnswer, Check Box Yes / No 89b Unpredictable FormAnswer, Check Box Yes / No 89c Temporary FormAnswer, Check Box Yes / No 89d Stable FormAnswer, Check Box Yes / No 90 5.Instructional Media FormAnswer, Check Box Yes / No Standard English 90a Large Print FormAnswer, Check Box Yes / No 90b Regular Print FormAnswer, Check Box Yes / No 90c Tape/auditory FormAnswer, Check Box Yes / No 90d Pre-reader FormAnswer, Check Box Yes / No Braille / Annual Goals FormAnswer, Check Box Yes / No 91a Short-Term FormAnswer, Check Box Yes / No 91b Initiation Date FormAnswer, Check Box Yes / No 91c Frequency / Duration FormAnswer, Check Box Yes / No 91d Level FormAnswer, Check Box Yes / No 91e Objective Determinants FormAnswer, Check Box Yes / No Braille NOT appropriate FormAnswer, Check Box Yes / No Visual Acuity 92a Considered PreReader FormAnswer, Check Box Yes / No 92b Other FormAnswer, Check Box Yes / No 92c Other Description FormAnswer, Notes (if Yes is selected on 92b). 19

20 b PAGE 8 of 9 20

21 13 Meeting Participants Page 69 Meeting Form, Meeting, Meeting note, type = IEP Conference Communication 70 Start/End Dates Form Information, IEP Start / End Dates - Read Only 71 Date of Next IEP Review Student, latest Important Date, Type = Next IEP greater than meeting date. 72 Meeting Participants Form, Meeting, Attendees, Position Type = Student Student Parent 1 Form, Meeting, Attendees, Position Type = Parent/Guardian Parent 2 Form, Meeting, Attendees, Position Type = Parent/Guardian Display by Type and ability to add participants District Representative Form, Meeting, Attendees, Position Type = Team Member, Position = District Representative Intervention Specialist Form, Meeting, Attendees, Position Type = Team Member, Position = Intervention Specialist General Education Teacher Form, Meeting, Attendees, Position Type = Team Member, Position = General Ed. Teacher Other Agency Representative Form, Meeting, Attendees, Position Type = Team Member, Position = Other Agency Representative 72b Meeting Participants Report only: An additional 5 blank signatures lines will print on report. 73 Not in Attendance Form, Meeting, Attendees, Type = Alternate Code EX% 74 Participants Section Completion FormAnswer, Check Box 21

22 a a 78B 79 79a 79b PAGE 9 of 9 22

23 14 Signatures Page 75 Initial IEP Consent IEP Text Only 76 Consent Except for Text Only 76a Consent Exception Area Text Only 77 No Consent Text Only 78 Annual Review/Other Agree Implementation Text Only 78a Do not Agree Text Only 79 Annual Review/Other Change of Placement Consent Text Only 79a No Consent Placement Text Only 79b Revoke Consent Text Only 80 Transfer of Majority Important Date, Type = Transfer of Rights, use meeting date to create record. - Search for existing Transfer of Rights Important Date Record and set form to True if already exists. - Cover Page, Age not over 14: Suppress Transfer of Majority section - If Important date exists, as of the IEP meeting date and No is marked, delete this record as user error or if neither Yes/No is marked. 81 Procedural Safeguards FormAnswer, Check Box Notice 82 Procedural Date FormAnswer, Date format 83 Copy of IEP FormAnswer, Check Box 84 Copy IEP Date FormAnswer, Date format 85 Signatures Form Completion FormAnswer, Check Box 23

24 OH IEP Form Q&A s FORM ID# Field QU_Area QU_Section QU_Subsection FAW_State FAW_Note s 11 OH_IEP Age 20a OH_IEP Transitioning 21 OH_IEP FormStatus 22 OH_IEP CoverOther 23a OH_IEP Amended 23b OH_IEP AmendedChanges 23c OH_IEP DateAmended 23d OH_IEP ParticipantRole 24 OH_IEP FuturePlanning Text 24a OH_IEP FormStatus Section1 25a OH_IEP Behavior 25b OH_IEP LEP 25c OH_IEP Visual 26d OH_IEP Deaf 25e OH_IEP AssistiveTechnology 25f OH_IEP PE 25g OH_IEP FormStatus Section2 26 OH_IEP Profile Text 26a OH_IEP FormStatus Section3 Text 27 OH_IEP FormStatus Section4 Text 28 OH_IEP Postsecondary16 Text 28a OH_IEP FormStatus Section5 Check Box 29 OH_IEP Postsecondary Education Text 29a OH_IEP Postsecondary Education Course Text 30 OH_IEP Postsecondary Education Activity Text 30a OH_IEP Postsecondary Education ProjectedDate Date 30b OH_IEP Postsecondary Education Duration Text 30c OH_IEP Postsecondary Education ResponsiblePa Text rty 31 OH_IEP Postsecondary Employment Text 31a OH_IEP Postsecondary Employment Course Text 32 OH_IEP Postsecondary Employment Activity Text 32a OH_IEP Postsecondary Employment ProjectedDate Date 32b OH_IEP Postsecondary Employment Duration Text 32c OH_IEP Postsecondary Employment ResponsiblePa Text rty 33 OH_IEP Postsecondary Independent Living Text 33a OH_IEP Postsecondary Independent Living Course Text 34 OH_IEP Postsecondary Independent Living Activity Text 34a OH_IEP Postsecondary Independent Living ProjectedDate Date 34b OH_IEP Postsecondary Independent Living Duration Text 34c OH_IEP Postsecondary Independent Living ResponsiblePa Text rty 35 OH_IEP Transition GradYear Text 36 OH_IEP FormStatus Section5 38 OH_IEP PresentLevels Text 42 OH_IEP Method Check Box 43 OH_IEP FormStatus Section6 Check Box 44a OH_IEP SpeciallyDesigned 44b OH_IEP RelatedServices 44b-1 OH_IEP RelatedServiceNotes Text 44c OH_IEP AssistiveTechnology 44d OH_IEP Accommodations 44e OH_IEP SupportSchool 44g OH_IEP SupportMedical 44h OH_IEP FormStatus Section7 24

25 45 OH_IEP Transportation Question_1 Check Box 46 OH_IEP Transportation Question_2 Check Box 49 OH_IEP Transportation Question_3 Text 50 OH_IEP Form Status Section8 Text 51 OH_IEP Nonacademic Opportunities Text 52 OH_IEP Nonacademic ParticipateNo Text 53 OH_IEP FormStatus Section9 Check Box 54 OH_IEP GeneralFactors Strengths Check Box 55 OH_IEP GeneralFactors Concerns Check Box 56 OH_IEP GeneralFactors Results Check Box 57 OH_IEP GeneralFactors Needs Check Box 57a OH_IEP GeneralFactors PerformanceResults Check Box 58 OH_IEP GeneralFactors ESY Needs Check Box, Pipe 1 59 OH_IEP GeneralFactors ESYNeeds Check Box, Pipe2 60 OH_IEP GeneralFactors ESYNeeds Check Box, Check Box Pipe3 61 OH_IEP FormStatus Section 10 Check Box 62 OH_IEP LRE Facility Check Box Text 63 OH_IEP LRE Nondisabled Check Box Text 64 OH_IEP FormStatus Section11 Check Box 65 OH_IEP DistrictTesting Participate Check Box 66 OH_IEP DistrictTesting Excused Check Box, Pipe 1 66a OH_IEP DistrictTesting Excused Check Box, Pipe 2 66b OH_IEP DistrictTesting Excused Check Box, Pipe 3 66c OH_IEP DistrictTesting Excused Check Box, Pipe 4 66d OH_IEP DistrictTesting Excused Check Box, Pipe 5 66e OH_IEP DistrictTesting Excused Check Box, Pipe 6 66f OH_IEP DistrictTesting Excused Check Box, Pipe 7 66g OH_IEP DistrictTesting Excused Check Box, Pipe 8 67 OH_IEP DistrictTesting Requirement Check Box 68 OH_IEP DistrictTesting Alternate Check Box Text 69 OH_IEP FormStatus Section12 Check Box 74 OH_IEP FormStatus Section13 Check Box 80 OH_IEP Signatures TransferMajority Check Box 81 OH_IEP Signatures ProceduralSafeguar Check Box ds 82 OH_IEP Signatures ProceduralData Date 83 OH_IEP Signatures CopyIEP Check Box 84 OH_IEP Signatures CopyDate Date 85 OH_IEP FormStatus Section14 Check Box 86 OH_IEP Visual_Impairments Question_1 Check Box 87 OH_IEP Visual_Impairments Question_2 Check Box 88 OH_IEP Visual_Impairments Question_3 Check Box 89 OH_IEP Visual_Impairments Question_4 Check Box, Pipe 1 89a OH_IEP Visual_Impairments Question_4 Check Box, Pipe 2 89b OH_IEP Visual_Impairments Question_4 Check Box, Pipe 3 89c OH_IEP Visual_Impairments Question_4 Check Box, Pipe 4 25

26 89d OH_IEP Visual_Impairments Question_4 Check Box, Pipe 5 90 OH_IEP Visual_Impairments Question_5 Check Box, Pipe 1 90a OH_IEP Visual_Impairments Question_5 Check Box, Pipe 2 90b OH_IEP Visual_Impairments Question_5 Check Box, Pipe 3 90c OH_IEP Visual_Impairments Question_5 Check Box, Pipe 4 90d OH_IEP Visual_Impairments Question_5 Check Box, Pipe 5 91 OH_IEP Visual_Impairments Question_6 Check Box, Pipe 1 91a OH_IEP Visual_Impairments Question_6 Check Box, Pipe 2 91b OH_IEP Visual_Impairments Question_6 Check Box, Pipe 3 91c OH_IEP Visual_Impairments Question_6 Check Box, Pipe 4 91d OH_IEP Visual_Impairments Question_6 Check Box, Pipe 5 91e OH_IEP Visual_Impairments Question_6 Check Box, Pipe 6 92 OH_IEP Visual_Impairments Question_7 Check Box, Pipe 1 92a OH_IEP Visual_Impairments Question_7 Check Box, Pipe 2 92b OH_IEP Visual_Impairments Question_7 Check Box, Pipe 3 92c OH_IEP Visual_Impairments Question_7 If check box, pipe 3 is Yes Text 26

27 ADMINISTRATION ONLY: EMIS Summary: The link EMIS Summary found on the IEP toolbar DOES NOT print with the IEP. It is used to manage EMIS information based on the results of the Referral for Evaluation, ETR and IEP forms. If you wish to print EMIS Information, please to to the top, Reports: and select Ohio IEP-EMIS Summary. This report is also available when an IEP has been finalized. Selecting the blue link for example Initial Referral will open up the student s referral record for data entry. If the information already exists and is linked to this form, it will automatically display on this page. Meeting and Referral Sections: This section has been enhanced to only allow selection of the appropriate outcomes based on the Meeting type. For Example an IIEP meeting type will only display IE**(example: IE13 SE outside regular class less than 21%), IEDP, IENS, and IEPR choices. The selection drop downs are controlled by Maintenance, Manage Code Tables, Meeting or Referral Result, Alternate Code Type = Result Code and indication of which type it should display for. For Example: Placement: In addition, the ability to Add, Edit, Delete a Placement record when the Meeting reason = Review other than Annual has been added. Meeting/Event, Secondary Planning: The Placements are put in Ascending Order based on Placement Start Date. The Placement that has the drop down is the one with the Start Date closest the Meeting Date (on or after it) being submitted. 27

28 Meeting Outcomes will autofill Placement Name field based on Maintenance, Manage Code Table Setup of EMIS Codes as follows. The program will match the Meeting Result last two digits to the Placement last two digits to autofill. Please insure you tables are setup correctly, any codes no longer used marked as Inactive to insure accuracy. Placement code table example 28

29 Mapping Revision 8/17/09: Updated Category (44g) Service to Support Medical Needs (instead of Support Medical Needs). 8/19/09: Updated to include Form Information, Reset Dates Security Option. 3/29/2010: Specifically Designed Services, Related Services, text boxes have been added for each related service for comments. Text will be saved in the individual related Service, Notes Tab. If text is not entered, this box will not print. (44b- 1) 3/31/2010: IEP Timelines - ETR Completion & Next ETR Due Dates are now read only and created Important Date records during the ETR process. - Date of Last ETR is no longer an Important Date record but a blank date box on the form only. - Next IEP Review creates an Important Date record off the meeting date plus 1 year minus one day. This date is read only. - IEP Completion Date (NEW) creates an Important Date record off the meeting date for Meeting reasons IIEP or RIEP. This date is read only and not printed on the IEP report. 4/12/2010: - Added 5 blank boxes to Meeting Signatures to print on the report only. - Visual Impairment, Question #7: Added rich text box for Other 11/30/10: - Post-Secondary Transition Service: Changed Anticipated Graduation Date from Important Date record to a text box on the form. 3/3/11: Change to IEP Completion Date and Next IEP Review dates. These dates will be created upon finalization of an IEP for IIEP & RIEP meetings NOT upon save. - IIEP: Display of IEP Completion Date and Next IEP Review dates are displayed based on the meeting record. Upon finalization of this form, the important dates will be created - RIEP: Will display the projected completion and Next review dates based on the IEP meeting date. However, the last Important Date record is not updated with these new dates until the IEP is actually finalized. - Any IEP not equal to IIEP or RIEP will display the latest important date record it finds. Keep in mind if you unlock an older finalized IEP, the Next IEP Review date will reflect the latest important date record in the system. Therefore this date may reflect a later date than the original IEP. - If you unlock the 10/1/09 IEP, the Next IEP Review date will reflect the date of 9/30/11, as this is the latest finalized important date record. Refinalizing this older IEP will display the newer important date, not the original date, as it no longer exists. 6/22/11: Addition of EMIS Summary Information and how the code table restrict information based on Meeting/Referral Type. - Meeting Reason check box = Review Other than Annual enables the adding/editing/deleting of placement records based on user security. 7/19/11: Filtering of Meeting records implemented. Only meeting records not finalized by another form and are like IIEP, RIEP, TIEP, FIEP, CIEP will be displayed. - If the Amendment/Revise link is used only Amendment meeting records will be displayed. - Ability to autofill Placement Name from Meeting Outcome. 29