BY ORDER OF THE DIRECTOR AFJROTC INSTRUCTION AIR FORCE JUNIOR ROTC (AETC) 8 SEPTEMBER 2010 Incorporating Change 1, 1 August 2011

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1 BY ORDER OF THE DIRECTOR AFJROTC INSTRUCTION AIR FORCE JUNIOR ROTC (AETC) 8 SEPTEMBER 2010 Incorporating Change 1, 1 August 2011 Personnel AIR FORCE JUNIOR ROTC OPERATIONS COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: RELEASABILITY: Publications and forms are available on the Maxwell Publications and Forms Management Office AF Portal web page for downloading. There are no releasability restrictions on this publication. OPR: Holm Center/JROX Certified by: Holm Center/JRD (Mr. Greg C. Winn) Supersedes AFJROTCI , 11 September 2009 Pages: 96 AFJROTCI , 20 September 2006 AFJROTCI , 21 June 2007 AFJROTCI , 13 November 2008 This instruction implements or explains provisions of: Title 10, United States Code (USC), Sections , Junior ROTC Program; Department of Defense Instruction (DoDI) , Junior Reserve Officers Training Corps (JROTC) Program; Air Force Instruction (AFI) , Junior Reserve Officers Training Corps; and complements other Jeanne M. Holm Center for Officer Accessions and Citizen Development (Holm Center) publications. It provides guidance for operating an Air Force Junior Reserve Officer Training Corps (AFJROTC) unit. It applies to Headquarters (HQ) Air Force JROTC (AFJROTC) and all AFJROTC units. Submit an AF Form 847, Recommendation for Change of Publication, to the OPR to recommend changes to this publication. This instruction requires collecting and maintaining information protected by the Privacy Act of 1974, authorized by 10 U.S.C. 102, Junior Reserve Officers Training Corps, and AFI System of records notice F036 AETC B, Air Force Junior ROTC (AFJROTC) Applicant/Instructor System, applies. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force Manual (AFMAN) , Management of Records, and disposed of in accordance with the Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) located at The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force. SUMMARY OF CHANGES Major changes include changes for minimum enrollment requirements, clarified voluntary enrollment policy, an enrollment cap for schools with high enrollment rates but without extra instructors and updated WINGS references. A margin bar ( ) indicates newly revised material.

2 2 AFJROTCI SEPTEMBER 2010 TABLE OF CONTENTS PART 1 - INTRODUCTION Chapter 1 PURPOSE, MISSION, GOAL 1.1. Purpose Mission Goal Definitions... 8 PART 2 AFJROTC OPERATIONS Chapter 2 UNIT OPERATIONS 2.1. WINGS Establishing AFJROTC Units Satellite Units Cross-Town Agreements Home Schooled Student Participation Agreement Compliance Minimum Enrollment Requirements Unit Assessments Probation Unit Closures Distinguished Unit Award (DUA) Vaivers/Deviations Distinguished Visitors Media Guidance Administrative Records Chapter 3 CURRICULUM 3.1. Curriculum Guidance Academic Program Blended Courses Aviation Honors Ground School Drill-Only Class Curriculum Plan Course Syllabus... 16

3 AFJROTCI SEPTEMBER Current Curriculum Material Disposal of Outdated/Obsolete Curriculum Material Chapter 4 SPECIAL PROGRAMS AND ACTIVITIES 4.1. Safety Weapons Firing Air Rifles Vehicle Support Community Service Physical Training/Wellness Programs Color Guard or Honor Guard Participation at Political, Commercial or Religious Events Curriculum in Action (CIA) Paintball Chapter 5 ENLISTMENT AND COMMISSIONING OPPORTUNITIES 5.1. Advanced Enlistment ROTC Service Academy Nominations Chapter 6 CADET GUIDE 6.1. Cadet Guide Chapter 7 CADET MANAGEMENT 7.1. Student Classifications Admission of Students Disenrollment Transfers Completion Recognition Chapter 8 CADET STANDARDS OF CONDUCT 8.1. Uniform Wear Cadets will Demonstrate Public Display of Affection (PDA) Inappropriate Behavior... 23

4 4 AFJROTCI SEPTEMBER 2010 PART 3 AFJROTC COMMUNICATIONS Chapter 9 COMMUNICATION RESPONSIBILITIES 9.1. Responsibilities Chapter 10 COMMUNICATION POLICY Policy PART 4 AFJROTC LOGISTICS Chapter 11 PROPERTY RESPONSIBILITIES School Responsibilities Unit Responsibilities Chapter 12 UNIFORM MANAGEMENT Scope Annual Uniform Funding Obtaining Uniform Items Uniform Management Table Accountable Uniform Items Shoe and Boot Requirements Relief from Liability and Accountability Chapter 13 WEAPONS AND EQUIPMENT MANAGEMENT Equipment Custodian File Replica Weapons, Sabers/Swords, and Air Rifles Equipment Allowances Equipment Accountability Equipment Maintenance Relief from Liability and Accountability Chapter 14 COLLECTION PROCEDURES Collections Chapter 15 REPORT OF SURVEY (ROS) PROCEDURES Purpose ROS Guidance ROS Responsibilities and Timelines Approval Limits Miscellaneous ROS Guidance Probation Resulting from Property Loss... 33

5 AFJROTCI SEPTEMBER PART 5 AFJROTC FINANCE Chapter 16 LOGISTICS SUPPORT PROGRAM Annual Payment for Logistical Support Authorized Expenses PART 6 INSTRUCTOR MANAGEMENT Chapter 17 INSTRUCTOR DUTIES AND RESPONSIBILITIES Responsibilities Job Descriptions and Job Specifications of AFJROTC Instructors Personal and Program Standards Instructor Uniform Wear Chapter 18 INSTRUCTOR CERTIFICATION Responsibilities for Certification Certification Status Recertification Procedures Action before Change of Certification Status Table Determining When Probational Certification or Decertification is Appropriate Chapter 19 INSTRUCTOR DECERTIFICATION Responsibilities for Decertification Resignation in Lieu of Decertification or Investigation by School or Law Enforcement Officials Unsatisfactory Instructor Evaluation Unacceptable Termination Evaluation Unsatisfactory Progress in Weight and Body Fat Management Program (WBFMP) Investigation Action before Decertification Appeal of Decertification Chapter 20 INSTRUCTOR EVALUATION Purpose of the AFJROTC Form 98, Air Force Junior ROTC Instructor Evaluation Report Responsibility of Schools Responsibility of the Air Force Responsibility of Instructors... 52

6 6 AFJROTCI SEPTEMBER Monitoring and Evaluation Evaluation Procedures Appeals Chapter 21 INSTRUCTOR TRANSFER AND RESIGNATION Purpose Responsibility of the Air Force Responsibilities of Instructors Transfer Procedures Transfer Conditions Resignation Procedures Chapter 22 OUTSTANDING INSTRUCTOR PROGRAM Purpose Responsibility Eligibility Criteria Selection Process Awards Procedures Chapter 23 WEIGHT AND BODY FAT MANAGEMENT PROGRAM (WBFMP) Purpose Standards and Procedures Terms Explained Responsibility of Schools Responsibility of the Air Force Responsibility of Instructors Procedures Temporary Medical Deferral Body Fat Standard Adjustment for Unusual Circumstances Chapter 24 INSTRUCTOR PAY Introduction Terms Explained Period for which MIP and AFC are Applicable DD Form 2767, JROTC Instructor Annual Certification of Pay and Data Form Information Required from Instructors... 66

7 AFJROTCI SEPTEMBER Computation of MIP Monthly Reimbursement of AFC Pay Schedules School Pay Periods Changes in MIP Variations in MIP Adjustment of MIP for the AY Deductions from Instructor Salaries School Mailing Address Inquiries Chapter 25 DELETED Deleted Deleted Attachment 1 Glossary of References and Supporting Information Attachment 2 AFJROTC Instructor Badge Attachment 3 Examples of Calculating Enrollment for Instructor Authorization Attachment 4 Weight Tables Attachment 5 Procedures for Weight Checks and Height Measurement Attachment 6 Body Fat Measurement Technique Men Attachment 7 Body Fat Measurement Technique Women Attachment 8 Nomination Format for Outstanding Instructor Award... 97

8 8 AFJROTCI SEPTEMBER 2010 PART 1 INTRODUCTION Chapter 1 PURPOSE, MISSION, GOAL 1.1 Purpose. This instruction sets policies and assigns responsibilities for planning and executing the Air Force Junior Reserve Officer Training Corps (AFJROTC). Unless otherwise noted, all references to JROTC in this regulation will mean the Air Force JROTC Program Mission. The mission of AFJROTC is to, Develop citizens of character, dedicated to serving their nation and community Goal. The goal of the program is to instill in high school cadets the values of: citizenship, service to the United States, personal responsibility, and a sense of accomplishment Definitions. See Attachment 1 for a list of terms and definitions used throughout this instruction. PART 2 AFJROTC OPERATIONS Chapter 2 UNIT OPERATIONS 2.1. WINGS. Using WINGS is mandatory. It is the primary communication tool used by headquarters AFJROTC to relay guidance, news and information, and to convey operational requirements to the units. Units should access WINGS every school day to ensure the unit has the most current information Establishing AFJROTC Units. School districts interested in hosting an AFJROTC unit must formally request consideration for an AFJROTC unit using the AFJROTC Form 59, Application for Establishment of Air Force Junior ROTC Unit, found online at After receiving the signed signature page from the school district superintendent, Headquarters AFJROTC will process the application and schedule a site survey. The purpose of the site survey is to evaluate school facilities and ensure the school has the potential to meet minimum enrollment requirements Satellite Units. Satellite units exist when AFJROTC instructors are required to teach at any facility other than the identified location in the agreement (i.e., host school) or at any facility not under the jurisdiction of the host-school principal. Satellite units are not authorized since they are tantamount to establishing new units without SECAF approval. The only exceptions are: Instructors at three-year high schools may teach ninth graders at feeder school locations.

9 AFJROTCI SEPTEMBER Instructors may teach displaced cadets at locations other than the identified location in the agreement (i.e., host school). Displaced students are defined as those who were previously enrolled in AFJROTC at the identified location (i.e., host school), and were subsequently forced to relocate to a different school due to new school openings, closures, or consolidations. Instructors may not teach any new AFJROTC enrollees at these other locations and may only teach at these other locations until all displaced cadets have left the AFJROTC program Cross-Town Agreements. Students from other schools may participate in the AFJROTC program at the host school under the following provisions: Transportation to and from the host school must be at no expense to the Air Force Students from other schools must officially enroll in AFJROTC and participate in the complete AFJROTC curriculum Enrollment in AFJROTC must count on the student s transcript for credit towards graduation Both school principals must agree to the participation in writing. This agreement must be on file at the host school (not applicable for home schooled students) The agreement must be discontinued at any such time the superintendent or principal of the host school deems necessary Home Schooled Student Participation. Home schooled students may participate in the AFJROTC program under the following provisions: Home schooled student participation in AFJROTC will comply with state, district, and school policy concerning home schooled student participation in on-campus classes and activities If approved for enrollment by the principal of the host school, home schooled students will attend classes on campus and participate in the complete AFJROTC curriculum Agreement Compliance. Each school must meet the requirements of the signed agreement between the Air Force and the school district superintendent (or equivalent) Compliance is reported annually by an internal self assessment or external unit evaluation assessment The Holm Center/JR notifies school officials, in writing, of the specific nature of deficiencies and date by which the deficiencies must be corrected. Schools not correcting discrepancies within the specified timeframe may have their unit placed on probation or disestablished.

10 10 AFJROTCI SEPTEMBER Minimum Enrollment Requirements. To meet minimum enrollment requirements, units must maintain a cadet corps of 100 cadets if the institution s student enrollment is 1,000 or more. If the institution s student enrollment is less than 1,000 but at or above 750, units must maintain a cadet corps of at least 10% of the institution s enrollment. If the institution s student enrollment is less than 750, units must maintain a cadet corps of at least 75 cadets. This applies regardless of what type of scheduling program the school is using, i.e., traditional, A/B block, 4X4 block or hybrids. Note: For minimum enrollment purposes only, units on a 4X4 block schedule will report actual enrollment at the start of both the fall and spring semester. If there are 75 active cadets in the fall and 45 newly enrolled cadets in the spring, the unit will receive credit for 120 cadets Student enrollment will determine unit viability (see definitions), funding, and instructor authorizations Students participating in cross-town agreements from other schools are enrolled in AFJROTC at the host school and therefore count towards viability headcount (see definitions) Headquarters AFJROTC will put any unit not meeting minimum enrollment standards on probation. Holm Center/JRO will evaluate units placed on probation for low enrollment for possible deactivation. Headquarters will review new unit minimum enrollment at the start of the fourth year after activation The PSR will be submitted twice a year for both 4X4 and Modified 4X4 units and 3 times a year for units that are on a Trimester schedule. All other units will submit the PSR once a year. Instructions on filling out the Report are located in the Consolidated Guide DELETED Instructors, cadets, and school administrators are responsible for continuous recruitment and retention efforts Unit Assessments. The Air Force is required by Department of Defense (DoD) Instruction to annually evaluate the operation, administration, and effectiveness of the overall AFJROTC program and the individual units for agreement compliance, cost, and performance. All units will conduct an annual internal assessment every year they do not receive an external assessment. Units may receive a HQ AFJROTC Staff Assistance Visit (SAV) or HQ AFJROTC graded Unit Evaluation (UE). The AFJROTC instructor or principal may request an assessment outside the cycle if they believe the unit requires HQ intervention Probation. Probation affords the unit an opportunity to correct non-compliance with the Air Force/School Agreement, Public Law, or DOD and Air Force instructions in lieu of disestablishment. Schools will forward plans to correct the deficiency to the Holm Center/JR no later than 30 days after being placed on probation. A unit is normally placed on probation for a period of one year. Probation periods may be extended or shortened by the Holm Center/JR when there are sufficient mitigating circumstances and strong evidence to support such action. Extension of probationary periods must be requested in writing by the school district and

11 AFJROTCI SEPTEMBER accompanied by a rationale for the requested extension. Schools not correcting deficiencies within the established probationary period will be evaluated for possible disestablishment at the end of the current academic year Unit Closures. Unit closures may be school district or Air Force initiated with a one-year notice. The school district superintendent or designated official may request closure of an AFJROTC unit. If closure is Air Force-initiated, Holm Center/JR will notify school districts of unit closure when the unit fails to correct identified deficiencies. Unit closure may occur with less than one-year notice when approved by both the Holm Center/JR and School District Superintendent. Upon notification of closure, the unit will be phased out in an orderly manner in accordance with Holm Center/JR guidance. New enrollments will not be accepted and uniforms, equipment, and supplies will be redistributed in accordance with Holm Center/JR direction. The school district will reimburse the Air Force for unaccounted items. Schools may reapply for an AFJROTC unit no earlier than five years after the deactivation date of the unit closing Distinguished Unit Award (DUA). Units may be awarded the Distinguished Unit Award. This award recognizes units for their outstanding organization, achievement and contribution to the community. Guidance for the DUA can be found in the Unit Recognition Program section of the AFJROTC Program Guide Book Waivers/Deviations. Local policies or community priorities may make it necessary to conduct the program differently. HQ will be supportive and flexible when possible. Units need to request a waiver for any deviations for HQ approval. To submit waiver requests through WINGS units must go to Unit Management Waivers and input your request. NOTE: HQ cannot approve waivers to Title 10 requirements Distinguished Visitors. Use the Distinguished Visitor Checklist on WINGS Published Files Directory Instructions and Guides when inviting a General Officer or Civilian equivalent Media Guidance. Media coverage of AFJROTC can have a desirable effect; however, care must be given to assure it is portrayed in a positive and accurate manner. All AFJROTC units must coordinate with HQ prior to responding to media queries or granting interviews Administrative Records. Whenever possible, units will organize, maintain, and dispose of files in accordance with the policies of the host school. Unit files normally consist of administrative records, supply and equipment records, and cadet academic or personnel records. Chapter 3 CURRICULUM 3.1. Curriculum Guidance. Holm Center's Curriculum Directorate, AFJROTC Curriculum Branch (Holm Center/CRJ) is the point of contact for all AFJROTC curriculum issues. AFJROTC-provided curriculum must be taught at the host school as outlined in the Curriculum Guide.

12 12 AFJROTCI SEPTEMBER AFJROTC courses should be coded in school catalogs as AFJROTC courses unless the individual school district requires AFJROTC courses to be coded in a particular manner. The course description should clearly indicate that the course is offered by the AFJROTC department and is for AFJROTC students only. Course descriptions should accurately describe course content being taught for each course offered Units are expected to teach AFJROTC course objectives and use the curriculum materials provided by Holm Center/CR. Textbooks other than those provided by Holm Center/CR are not authorized and cannot be used. This does not mean that instructors cannot use supporting materials (e.g., videos, exercises, games, etc.) not provided by Holm Center/CR as long those materials help the instructor accomplish the established course goals and objectives of the AFJROTC curriculum and are not used during more than 10% of the contact time allotted for teaching the course. Using non-afjrotc support materials falls under the category of personalizing your lesson plans, which units are encouraged to do Holm Center-provided student textbooks are to be used for AFJROTC classes via an issue and return policy, e.g. textbooks are to be collected from cadets at the end of each credit period for reissue. Student workbooks are considered expendable items and do not have to be collected at the end of a credit period. Support materials from CAP are considered as provided by Holm Center/CR and may be used in the classroom. Hard copy student workbooks for each AFJROTC course are no longer procured by Holm Center/CRJ, but until stock is exhausted in the Holm Center warehouse they may be ordered via Cyber Campus. When a particular workbook is no longer stocked, it will be taken off the order form. Electronic versions of workbooks for each course will remain available on the instructor guide CD and/or on Cyber Campus Permission has been granted by each commercial publisher used for AFJROTC courses to allow units to post all electronic files for those courses on unit or school passwordprotected websites, as well as commercial sites such as Blackboard or PowerSchool. These files may be accessed by enrolled cadets who possess or will possess the courseware that these companies sell the Holm Center for use in AFJROTC classrooms. Copyright rules allow instructors to copy selected pages from AFJROTC s commercially produced courses to facilitate instruction in AFJROTC classrooms, but the copying of entire publications for distribution in lieu of using Air Force purchased material is prohibited by US copyright law Any such fees collected must be returned to the Holm Center for deposit in the US treasury. These fees cannot be deposited into host school financial accounts or used by JROTC units or associated support groups/booster accounts, since property provided by the federal government cannot be transferred to state or local agencies via this means. Additionally federally provided items cannot be lawfully sold to outside entities, including book stores or other commercial agents who may use the material for financial gain. See paragraph 3.9 for disposal methods that are allowed and are beneficial for educational purposes, youth services, character development or public agencies Academic Program. AFJROTC is a 3- or 4-year program offered to high school students, grades The curriculum includes Aerospace Science (AS), Leadership Education (LE) and

13 AFJROTCI SEPTEMBER Wellness. All students will be given credit towards graduation for successful completion of the AFJROTC program per the Air Force/School Agreement Each academic course must consist of an AS component, an LE component and a Wellness component, except in Aviation Honors Ground School classes Aerospace Science. AS acquaints students with the elements of aerospace and the aerospace environment. It introduces them to the principles of aircraft flight and navigation, the history of aviation, development of air power, contemporary aviation, human requirements of flight, the space environment, space programs, space technology, rocketry, propulsion, the aerospace industry, astronomy, geography, policy and organization, survival and world cultural awareness Leadership Education. (LE) is the portion of the AFJROTC curriculum that develops leadership skills and acquaints students with the practical application of life skills. The LE curriculum emphasizes discipline, responsibility, leadership, followership, citizenship, customs and courtesies, cadet corps activities, study habits, time management, communication skills, and drill and ceremonies (reference paragraphs and 3.5 for clarification concerning drill and ceremonies) Wellness and Physical Training (PT). The purpose of the PT/Wellness Program is to provide a standardized, facility variations minded curriculum offering substantial individual health improvements. The objective is to motivate cadets to lead healthy, active lifestyles. PT/Wellness provides leadership opportunities, builds esprit de corps, and increases cadet confidence For classes awarding elective credit for AFJROTC courses, 40% of available contact time will focus on AS material, 40% on LE, and 20% on PT/Wellness. Units that cannot comply with 20% PT/Wellness requirement must have an approved Holm Center/JRO PT/Wellness waiver (see paragraph 2.10.) For classes at units that award core credit as defined by the No Child Left Behind Act (e.g., science, history, geography, civics and government, etc.) or other required graduation credit for State/District/School mandated courses (e.g., PE, School to Career, Life Skills, Healthful Living, Freshman Orientation, Financial Literacy, etc.), 60% of available contact time is to be spent teaching AS material and 40% on LE (or 60% on LE and 40% on AS, depending upon which component justifies the core or locally required credit). For classes receiving core or locally required credit that need to continue teaching 60% AS or LE to sustain that credit, the goal of a 40/40/20 mix does not apply; however, the unit must submit a waiver request to Holm Center/JRO identifying any required classes (see paragraph 2.10.) that will not include a Wellness component in order to warrant graduation credit. All other non-core classes at the unit should follow the requirements found in paragraph All units (traditional and block) have the option to determine which aerospace science and leadership courses to offer to first-, second-, third-, and fourth-year cadets The AS options to select from are: AS-100: A Journey into Aviation History; AS- 210: The Science of Flight; AS-220: Cultural Studies: An Introduction to Global

14 14 AFJROTCI SEPTEMBER 2010 Awareness; AS-300: Exploring Space: The High Frontier; AS-400: Management of the Cadet Corps; AS-410: Survival and AS-500: Aviation Honors Ground School. Four other AS course options remain on the menu, but are being phased out via attrition. AS-200: Global and Cultural Studies; AS-420: World Geography: Building a Global Perspective; AS-430: Policy and Organization; AS-440: Laboratory Manual are no longer supported by the Holm Center, but may continue to be used by AFJROTC units as long as supplies last and/or as long as existing inventory remains serviceable at the units The LE courses are: LE-100, Citizenship, Character, and Air Force Tradition; LE-200, Communication, Awareness, and Leadership; LE-300, Life Skills and Career Opportunities; LE-400, Principles of Management, and Drill and Ceremonies (see paragraph 3.5 for rules regarding teaching drill and ceremonies as a separate course). The fundamentals of drill and ceremonies must be taught as a part of the LE components, to the skill level required for each cadet to be able to participate in the 30-step drill sequence, based upon their experience and position in the corps. One of these LE courses must be taught to each cadet each block/year they are in the program, but the order in which each is taught is optional. It is highly recommended that LE-100 be taught first to all new cadets By providing more course options, schools on block schedules have a better opportunity to retain cadets in the program for more than 2 years and this flexibility allows instructors all units to select the courses that best match the cadets and their needs When selecting courses to offer in any given academic term, instructors should keep in mind the reading levels of their cadets since some of the course materials are written at upper high school levels. The higher the AS or LE course number, the higher the reading level designed for that particular course New units are encouraged to offer AS 100, A Journey into Aviation History, and LE-100, Citizenship, Character, and Air Force Tradition, to all first-time cadets Units may wish to group first-, second-, third-, and fourth-year cadets in the same AS course to reduce scheduling issues and to take advantage of the mentoring potential provided by upper level cadets Over a period of three years, or in some cases four, cadets must receive different AS and LE courses and be precluded from signing up for the same course twice during their years in AFJROTC Blended Courses. Blended courses are permitted. A blended course is defined as a course that combines lessons from two or more authorized AFJROTC courses into one course A blended AS course is a combination of lessons from two or more AS courses, taught in the same year, or in the case of block schedule schools, during the same term A blended LE course may consist of parts of LE-100, LE-200, LE-300, and/or LE-400. Blended LE courses in which first-year cadets are enrolled will have to contain portions of

15 AFJROTCI SEPTEMBER the LE-100 curriculum to teach the fundamentals of the AFJROTC program, uniform wear, customs and courtesies, etc. or provisions will have to be made to offer the LE-100 curriculum separately to those cadets Aviation Honors Ground School. Aviation Honors Ground School is a stand-alone course for 3rd and 4th year cadets only. Attendance is open to deserving 3rd and 4th-year honor students who the AFJROTC instructor determines as having earned the opportunity to take the course. The course should receive honors (e.g., advanced) credit and must have principal approval. It may be taught without the usually required LE or Wellness component Units desiring to offer an honors ground school program must request permission from Holm Center/CR before ordering materials. If permission is granted, curriculum materials for Aviation Honors Ground School may be ordered year-round via Cyber Campus Aviation Honors Ground School must be taught by someone holding a current FAA ground school instructor certificate, unless a waiver is obtained from Holm Center/CR If the SASI/ASI are not certified ground school instructors, the unit may apply for a waiver from Holm Center/CR (see paragraph 2.10) to teach ground school without certification. Waiver approval will be dependent upon their Air Force flying or related experience. Non-certified ground school instructors may not be able to provide instruction leading to FAA certification Holm Center/CR recommends that units who teach Aviation Honors Ground School teach AS-210: The Science of Flight as a prerequisite to the ground school course Drill-Only Class. Drill may be taught as a stand-alone course Students enrolled in drill-only class must be concurrently enrolled in a regular AS/LE class. At 4X4 block scheduled schools, enrollment in a standard AS/LE class during the first block is prerequisite to enrollment in a stand-alone drill class during the second block, versus requiring cadets to be concurrently enrolled The drill-only class must be recognized for graduation credit by the school The drill-only class does not count toward the Completion Certificate Curriculum Plan. Each unit must have on file a complete three- or four-year curriculum plan that describes courses to be taught term-by-term (4x4 block) or year-by-year (traditional or A/B). As a minimum, the plan should include resources used, class sizes, and grading policy and descriptions of any blended courses. Refer to the separately published Curriculum Guide for a sample curriculum plan The curriculum plan reveals how the unit ensures that a student does not repeat the same course content over the period of their enrollment in AFJROTC. Cadets are not allowed to take the same course twice.

16 16 AFJROTCI SEPTEMBER The curriculum plan will be reviewed by Area Administrators during their visits to ensure instruction is proceeding as planned and that the unit is not deviating from the intent of the AFJROTC curriculum program Course Syllabus. A course syllabus must be available to each cadet for each AFJROTC course taught each school term. The syllabus should be distributed to students on the first day of the school term The course syllabus should be in the format directed by the school. When the school does not specify a particular format, instructors are encouraged to use the sample syllabus template provided in the Curriculum Guide. Syllabi may cover individual classes or all JROTC classes offered at a unit. If a syllabus covers all classes offered by the unit, it may be included in the Cadet Guide A syllabus should contain as a minimum: course name, instructors names; basic purpose or description of the class (be concise); course objectives; grading procedures; physical training requirement; uniform day; textbooks and/or resources used; other rules, regulations, or requirements specific to the course or instructor Current Curriculum Material. Current copies of the Curriculum Materials, Publications, and Forms (CMPF) document and the Curriculum Guide can be found in the Cyber Campus Library. Hard copy Curriculum Guides may also be ordered via Cyber Campus Unit to HQ Orders Instructors must be teaching from current curriculum material as defined in the current AFJROTC Curriculum Guide and CMPF Instructors not teaching from current curriculum material during Area Administrator s visits must provide documentation showing that current materials were not available in time for instructor preparation and use before the current term began. Videos that are removed from the CMPF list and/or Cyber Campus Unit to HQ Orders will remain authorized for use in the classroom at the units, as long as they remain relevant and are serviceable A curriculum materials inventory must be maintained in CIMS to ensure proper accountability of all items Disposal of Outdated/Obsolete Curriculum Material. Outdated or obsolete curriculum material may be disposed of via one of the options listed below. No specific documentation is required when these disposal actions are taken, since only obsolete materials are to be dispensed of in accordance with this policy. However, if these items are loaded into unit CIMS inventory, a write-off action must be taken to show the loss Donate to the host school library or another academic department Donate to any public or private school library Retain as cadet reference material

17 AFJROTCI SEPTEMBER Donate to a home-schooled student Donate to a Civil Air Patrol unit, the Boy Scouts, Girl Scouts, alternative schools or any other youth services, character development or public service agency Donate to another public or private high school Donate to any other publicly funded entity Recycle via a local recycling program (does not include landfill disposal) Chapter 4 SPECIAL PROGRAMS AND ACTIVITIES 4.1. Safety. When conducting any AFJROTC activity, inside or outside of normal school hours, on or off school property, the AFJROTC instructors must comply with (and document when applicable) all school district and AFJROTC safety, risk management, and supervision rules and policies. Cadets must be under direct instructor supervision during all AFJROTC activities Weapons Firing. Operable weapons of any type are not permitted in the AFJROTC program. The possibility of accidents, misuse, or theft of firearms overrides any potential gain from their use by AFJROTC cadets. Storage of operable firearms by AFJROTC units is strictly prohibited Air Rifles. AFJROTC units may only sponsor or organize air rifle/marksmanship teams with HQ and school district permission. Any other activities that include the use of operable weapons are prohibited Vehicle Support. The use of government vehicles is authorized to transport AFJROTC cadets. Contact the supporting base Vehicle Control Officer (VCO) for assistance. Transportation support is not guaranteed, but is provided at the discretion of the VCO and as base resources allow Community Service. Community Service is a vital part of the AFJROTC program. It is basically defined as a service performed for the benefit of the community. Community service builds character and perspective, provides skills to be used later in life and strongly reinforces the AF core value of service before self. It also provides a positive representation of AFJROTC to the community as a whole. Holm Center/JR tracks AFJROTC community service hours for yearly reporting To be considered as community service for Holm Center reporting, it must be performed without pay and without in-kind compensation.

18 18 AFJROTCI SEPTEMBER For example, if cadets stay after football games to clean the stadium, and they are paid for their work, it is not community service if the money goes to the cadet or any cadet organization (booster club, etc) If cadets stay after football games to clean the stadium, get paid, and then donate the money earned to an outside charitable agency, then it is considered community service Community service must also benefit the general community it cannot be for the sole benefit of the AFJROTC unit For example, volunteering to come after school and straighten up the unit classroom while a worthwhile effort should not be reported to the Holm Center as community service because it doesn t benefit the overall community Volunteering to come after school to clean the school grounds should be counted as community service because it benefits the entire school To properly count community service hours, the unit should count the actual hours spent performing the community service at the event location. The unit may also count any preparation time (dressing out, loading supplies, etc) and the time it takes to travel from the school to the community service project Physical Training/Wellness Programs. AFJROTC instructors must ensure any program implementation is done with cadet safety as the primary consideration. Traditional, A/B Block and Modified A/B Block scheduling units will conduct the Presidential Fitness Test at the beginning of school year and load results in WINGS prior to implementing the wellness program. These units will then implement the Presidential Fitness Test once again at the end of the school year and load results in WINGS. Units with 4X4, modified 4X4 or trimester scheduling are not required to conduct the Presidential Fitness Test as the timeframe for cadet improvement is not sufficient to show improvement. All Units may choose to use the Cadet Health and Wellness Program located in WINGS Published Files Directory Wellness Program, or the Presidential Fitness Program, or develop their own version of Cadet Health and Wellness Program to be done throughout the school year to make up the 20% of AFJROTC Curriculum Must obtain parental and principal permission consistent with school and AFJROTC policy Consult your school s health and physical education staff for guidance DELETED Instructors are required to have Adult (ages 14-18) Cardiac Pulmonary Resuscitation (CPR) training Units will pay for CPR training using O&M funds.

19 AFJROTCI SEPTEMBER We highly encourage the availability of an on-site first aid kit as well as a cell phone for two-way communication for emergencies Color Guard or Honor Guard Participation at Political, Commercial or Religious Events. Air Force Instruction , Dress and Personal Appearance of Air Force Personnel, forbids those in military uniform from participating in public speeches, rallies, interviews, picket lines, marches, or any other public demonstration where it might be implied that the Air Force supports a particular cause. Engaging in an activity that might imply Air Force endorsement of a commercial interest or engaging in private employment while in uniform is also banned Curriculum in Action (CIA). CIA s are school-sponsored field trips that directly support or serve as an extension of the AFJROTC curriculum. They are sponsored and approved using the same procedures as other field trips in your school. Units must take one CIA trip per academic year. An approved AFJROTC extra-curricular activity focused on competition only will not count as a CIA trip Paint Ball. Participation in paint ball activities is an authorized event. Units can sponsor and organize paint ball events. Cadets are required to wear all necessary safety and protective gear. We recommend you obtain liability insurance. Chapter 5 ENLISTMENT AND COMMISSIONING OPPORTUNITIES 5.1. Advanced Enlistment. In accordance with DODI , JROTC cadets may be eligible for enlistment at a higher grade. For specifics, refer to Table 2.1 of Air Force Recruiting Service Instruction (AFRSI) , Recruiting Procedures for the Air Force ROTC. A student completing at least two years of JROTC may be entitled to credit in the Senior ROTC program. See AFROTCI , Administration of Senior Air Force ROTC Cadets, for specifics. ROTC scholarships are Senior ROTC controlled. Inquiries on scholarship eligibility, availability, and other scholarship-related issues should be made to HQ Holm Ctr/RRUC, 551 E Maxwell Blvd, Maxwell AFB AL, Service Academy Nominations. Title 10 USC sets aside up to 20 nominations per Service Academy for honor graduates of JROTC honor schools Holm Center/JROS will send a list of the AFJROTC Distinguished Unit Award winners to all three Service Academies The Service Academies will forward packages to these units so they may nominate students for consideration Instructors who have cadets interested in a Service Academy nomination, from a unit that was not a Distinguished Unit Award winner, should Holm Center/JRO and

20 20 AFJROTCI SEPTEMBER 2010 identify the interested cadets. Holm Center/JROS will identify the unit to the Service Academies, who will then forward nomination packages to these units Cadets are highly encouraged to pursue other nomination sources to increase their chances of appointment. Chapter 6 CADET GUIDE 6.1. Cadet Guide. Unit s will publish a cadet guide or unit operating instruction to which all cadets have access. As a minimum, the guide will outline program opportunities, program expectations to include cadet promotions and appearance, and corps operations. (e.g., how cadet corps positions are selected, equitable promotion, demotion, and rotation system.) Chapter 7 CADET MANAGEMENT 7.1. Student Classifications. Cadet personnel classifications are defined below AFJROTC Cadet. A student who meets eligibility requirements for participation as described in paragraph 7.2. and is currently enrolled in the AFJROTC Academic Program AFJROTC Reserve Cadet. A cadet (1) who completed the entire AFJROTC Academic Program or (2) who will complete an AFJROTC course during one semester (i.e. 4 x 4 block scheduling) but is not participating in an AFJROTC course during the current semester of the school year may be designated, with AFJROTC instructors concurrence, as a Reserve Cadet. Reserve Cadets may participate in all AFJROTC activities (drill team, honor guard, etc). Time in reserve status does not count towards the Certificate of Completion Reserve Cadets who completed the entire AFJROTC Academic Program during a previous academic year/term cannot count towards unit funding. Uniforms for these Reserve Cadets must be issued out of the unit s uniform overage or obtained at no expense to the Air Force Reserve Cadets who will complete an AFJROTC course during one semester of the block schedule school year, but are not participating in an AFJROTC course during the current semester, may retain their uniform for the entire academic year The rules for Reserve Cadet participation will be outlined in the unit s cadet guide.

21 AFJROTCI SEPTEMBER Foreign Cadet. Local school policy will be followed in determining the eligibility of a Foreign Cadet to participate in the AFJROTC program. If approved by the school to participate, Foreign Cadets will fully participate in the program and are required to meet all standards AFJROTC Graduate. A student who has successfully completed the AFJROTC Academic Program as prescribed by public law and Air Force instruction and has been awarded a Certificate of Completion (see paragraph 7.5.) Admission of Students. Cadet admission requirements are outlined in Title 10, USC, Section 2031, and DODI To be eligible to participate and continue in AFJROTC, each cadet must be: Enrolled in and attending a regular course of instruction at the host school, school with crosstown agreement, or home-schooled student AFJROTC is a voluntary program. Students can be selected by the AFJROTC instructor in coordination with the principal (or a designated representative) to ensure enrolled students meet acceptable standards. While AFJROTC instills self-discipline, it is not to be used as a remedy for chronic student disciplinary problems With the exception of recognized academies, if school districts or principals wish to make attendance in the JROTC program mandatory, a waiver must be approved by the Director, AFJROTC IAW paragraph Enrolled in the AFJROTC Academic Program unless designated as a Reserve Cadet. (See paragraph ) Special needs and handicapped students, with the concurrence of the AFJROTC instructor and the principal, may participate. However, AFJROTC should not have a disproportionate amount of any special group of students as compared to the remainder of the student body Sexual Orientation. All students are eligible to participate in JROTC regardless of sexual orientation Pregnant Cadets. Pregnant cadets are permitted to participate in the program. Uniform wear is addressed in the Uniform and Awards section of the AFJROTC guide Students wishing to participate in after school extracurricular AFJROTC activities may do so at the discretion of the principal and senior instructor. Only students currently enrolled in AFJROTC, or in Reserve status, may be issued uniforms. Students who are not enrolled in the AFJROTC program, but are taking part in extracurricular activities, will not participate in color guard presentations (where uniform is required/expected) or compete on behalf of the school in any extracurricular competition as a member of an AFJROTC team Disenrollment. AFJROTC instructors recommend disenrollment and is approved by the principal. This action should be a last resort, preceded by substantiated documentation and

22 22 AFJROTCI SEPTEMBER 2010 corrective counseling, to maintain the morale and discipline of the unit. JROTC does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, or pregnancy status. Disenrollment rules must be published in each unit s cadet guide. A cadet may be disenrolled for: Failure to maintain acceptable standards (including uniform wear and grooming) Inaptitude or indifference to training Disciplinary reasons Any other reason deemed appropriate by the principal and the AFJROTC instructor Transfers. Students transferring from Army, Navy, Marine Corps, Coast Guard, or other AFJROTC units are authorized full credit for training received. Transfer of rank held in another service program is determined by the AFJROTC instructor Completion. Passing grades in every credit-granting period of AFJROTC constitutes successful completion of the AFJROTC Academic Program and makes the cadet eligible by law for a Certificate of Completion Certificate Types. All cadets will be awarded an AF Form 1256, Certificate of Training (prescribed by AFI Vol 1, Training Development, Delivery, and Evaluation), for successful completion of 2 academic program years of AFJROTC. AFJROTC Form 310, AFJROTC Certificate of Completion, will be awarded to all cadets for successful completion of 3 academic program years of AFJROTC. AFJROTC instructors administering a 4-year program have the option of issuing an updated Certificate of Completion after 4 academic program years Certificate Eligibility. Cadets may be awarded certificates even if they do not graduate from high school since the certificate is based only on AFJROTC performance Recognition. The AFJROTC Form 308, AFJROTC Certificate of Recognition, is used to recognize AFJROTC cadets and organizations (units) for outstanding support and achievement. The Senior Aerospace Science Instructor presents this certificate. Chapter 8 CADET STANDARDS OF CONDUCT 8.1. Uniform Wear. The Director of AFJROTC prescribes the uniform, uniform devices, and the manner of wear for AFJROTC cadets. AFJROTC cadets will comply with the personal appearance and grooming standards prescribed in AFI , Dress and Personal Appearance of Air Force Personnel when in Blue uniform, ABUs, BDUs and PT gear.

23 AFJROTCI SEPTEMBER Cadets will demonstrate: Excellence in all we do through compliance with school and unit conduct policies, academic performance, physical fitness, success of unit programs, and interaction with other school organizations and programs Discipline, teamwork, and unit cohesion through the presentation of the cadet prepared unit briefing (to include measurable unit and Corps goals, performance measurements, and unit wellness program), and 30-step drill performance by 2nd year cadets Ownership through training fellow cadets, daily planning cadet-initiated activities and programs, and maintaining all unit functional areas and programs as outlined Public Display of Affection (PDA). PDA is prohibited between all cadets while in uniform Inappropriate Behavior. Inappropriate behavior, in or out of uniform, is prohibited while participating in AFJROTC. This behavior includes, but is not limited to, consuming alcohol, drug abuse, tobacco use, horseplay, public display of affection, fighting, disparaging remarks, insubordination, disrespect, verbal threats, and physical attacks Hazing is strictly forbidden. It is defined as the practice of directing someone of lesser rank to perform a humiliating act which entails the surrender of dignity and self-respect or a hazardous act which exposes one to physical danger or bodily harm Requiring cadets to perform push-ups or any other physical activity as punishment is also forbidden Harassment, such as improper or abusive language, and coercion of lower class cadets for personal gain, is strictly forbidden. Misuse of authority will not be condoned nor tolerated Responsibilities: PART 3 -- AFJROTC COMMUNICATIONS Chapter 9 COMMUNICATION RESPONSIBILITES The Director, Support Directorate, (Holm Center/SD), establishes policies and procedures governing all facets of AFJROTC electronic communications The Chief, Communications and Information Division (Holm Center/SDC): Recommends electronic communications procedures, methods, and techniques Oversees compliance with electronic communications policies.

24 24 AFJROTCI SEPTEMBER The Director, AFJROTC (Holm Center/JR): Establishes the philosophy, policies, and objectives of the AFJROTC electronic communications program Prescribes program content and guides its implementation. Chapter 10 COMMUNICATION POLICY Policy. The AFJROTC electronic communications program is established to ensure maximum availability of AFJROTC electronic communications medium at acceptable risk levels for Holm Center/JR staff, AFJROTC instructors, and cadets. Additionally, AFJROTC instructors will receive appropriate administrative action IAW school district policy and this instruction General Policy. Comply with Air Force policy when using AFJROTC electronic communications capabilities (Cyber Campus/WINGS and CIMS). This instruction does not exempt instructors or cadets from complying with school district policies on the use of computer resources, , and the internet. AFJROTC instructors and cadets will be familiar with and follow such policies. Conflicts between this instruction and local school district policy should be brought to the attention of Holm Center/JRO Cyber Campus is an AFJROTC protected site. Only Holm Center personnel and AFJROTC instructors are allowed access. The only exception is enrolled AFJROTC cadets who may be granted access to CIMS via the CIMS User IDs and passwords created by the AFJROTC instructor. These accounts would be created for the position, not the individual cadet, (e.g., VA821LG, VA821PER) Cyber Campus accounts are for official and authorized government business use only Instructors MUST DIRECTLY SUPERVISE all cadet access to the internet while in AFJROTC facilities and classes and while under the supervision of the instructors. This means the instructor must be in the immediate vicinity and monitor cadet usage while the cadet is connected to the internet. Ensure cadet is logged off the system at the end of the session The unit s unofficial web site will contain the following disclaimer, placed in a prominent location on the page: The information and opinions contained in this internet site do not reflect the official policy or position of the United States Government, United States Air Force, or Jeanne M. Holm Center for Officer Accessions and Citizen Development Security. Take appropriate measures to ensure the security of Cyber Campus accounts.

25 AFJROTCI SEPTEMBER School Responsibilities. PART 4 -- AFJROTC LOGISTICS Chapter 11 PROPERTY RESPONSIBILITIES The Holm Center requires schools participating in the AFJROTC program to safeguard and retain liability for all Air Force property located at the school, making full restitution after all occurrences of theft, loss, and negligent or willful damage or destruction The school will furnish adequate facilities for storage and issue of all Air Force property provided for the AFJROTC program AFJROTC equipment, clothing, and texts will be stored in a dry, climatecontrolled area to ensure usability over an extended period. Uniforms should be stored on clothes hanging racks or neatly folded on shelves, and other equipment/text items in appropriate size bins or other containers Schools will ensure all appropriate security measures have been accomplished to preclude loss, damage, or theft of Air Force property. These measures could include but are not limited to bars or heavy mesh on the windows, a reinforced door (solid core; or metal-clad, hollow core), heavy duty deadbolt cylinder lock, alarm systems, etc. Property relief procedures for lost, damaged, or destroyed Air Force property are contained in AFMAN , Reports of Survey for Air Force Property and this instruction The storage area shall comprise at least 400 square feet. As the size of the AFJROTC program increases beyond 100 students, additional storage space should be provided at the rate of 4 square feet per cadet over 100 cadets The school will appoint a Military Property Custodian (MPC) and IT equipment custodian to maintain accountability of all Air Force property. The school must have an MPC and IT equipment custodian at all times. School district employees can be assigned as an interim IT equipment custodian and MPC during an underlap of instructors. If a designated MPC or IT equipment custodian leaves, the school must appoint another individual to serve in this capacity. The school will notify Holm Center/JROL and Holm Center/ SDCS, through the SASI, by letter the name of the individual designated as unit MPC or IT equipment custodian within 15 days after the designation. The school must forward a copy of the MPC letter to the host base supply unit Upon deactivation of a unit, the school will ensure that all Air Force equipment and uniforms are relocated in accordance with the instructions of Holm Center/JROL.

26 26 AFJROTCI SEPTEMBER Unit Responsibilities The MPC and IT equipment custodian will maintain copies of appointment letters in the unit document file The MPC and IT equipment custodian will establish procedures and controls which will ensure all United States Air Force property used in the AFJROTC program is properly requisitioned, issued, accounted for, and safeguarded in accordance with procedures in this instruction The MPC and IT equipment custodian will conduct an annual inventory of all items in accordance with procedures outlined in this instruction If an MPC or IT equipment custodian leaves or a new MPC or IT equipment custodian is designated, the SASI will ensure the relinquishing and receiving MPC or IT equipment custodian will immediately accomplish a joint inventory. The relinquishing MPC or IT equipment custodian is responsible for accounting for discrepancies up to final transfer of property responsibility Upon unit deactivation, the MPC must account for all Air Force equipment and uniforms The MPC will conduct a complete inventory, sign it, and mail it along with copies of all records relating to equipment, supplies, and uniforms to HQ Holm Center/JROL no later than 120 calendar days prior to the end of the instructor s teaching contract with the school. If the deactivation is short notice and will occur within 120 calendar days prior to the end of the instructor s teaching contract with the school, Holm Center/JROL must receive the inventory within 7 calendar days of notification of the deactivation The MPC and IT equipment custodian is responsible for returning or shipping Air Force property to the appropriate parties no later than ten days prior to the end of the instructor s teaching contract with the school The MPC will be responsible for: Complying with procedures contained in AFM , USAF Supply Manual, Volume II, Part 13, this instruction, and any other local equipment procedures specified by the support base supply Obtaining training from the host base supply on the responsibility and accountability of Air Force equipment. The MPC must maintain a file copy of the AF IMT 2426, Training Request and Completion Notification, indicating that training was accomplished IAW local support base instructions Labeling all Air Force equipment listed on the Custodian Authorization/Custody Receipt Listing (CA/CRL) so that the national stock number, detail number, and nomenclature are clearly legible. New labels are furnished by the support base supply for

27 AFJROTCI SEPTEMBER each item on the CA/CRL, if requested. This paragraph applies to any other equipment obtained by the unit. In addition to CA/CRL listed items; all other AF property and equipment must be labeled or otherwise marked as AF property. Chapter 12 UNIFORM MANAGEMENT Scope. This chapter contains procedures for obtaining and controlling AFJROTC cadet uniforms Annual Uniform Funding Funds for uniforms are allotted to units by fiscal year and the unit s headcount in that fiscal year s Program Status Report (PSR). Units will not order uniforms after 15 Sep until Holm Center/SDF loads the unit s uniform budget for the next fiscal year in WINGS or other system designated by the Director Units will not place uniform orders exceeding the unit s annual funding allowance given each fiscal year Ordering uniform items for use by the instructors is prohibited Obtaining Uniform Items New units should contact HQ Holm Center/JROL to obtain instructions for ordering initial uniform items Established units may order uniform items, to include special-sized clothing, through the appropriate channels When ordering uniform items, print and maintain a copy of the order. Ensure the document number is annotated on the copy. When items are received, there will be a DD Form A, Issue Release/Receipt Document, or a Materiel Release Listing in the package. Compare the order to ensure all items ordered were received. There is no requirement to maintain the DD Form A after the ordered items are received For obtaining specific clothing items, such as badges, go to WINGS Logistics Module and place order Uniform Management All accountable uniform items must be inventoried via WINGS Logistics Module.

28 28 AFJROTCI SEPTEMBER 2010 Table Accountable Uniform Items Male Uniforms Female Uniforms Boots Boots Coat, All Weather Coat, All Weather Coat, Service, Blue Coat, Service, Blue Jacket, Lt. Weight, Blue Jacket, Lt. Weight, Blue Shirt, Blue, L/S Shirt, Overblouse L/S Shirt, Blue S/S Shirt, Overblouse S/S Shoes, Dress, Black Shoes, Dress, Oxford, Black Trousers, Blue Skirt, Blue Slacks, Blue Issue clothing to cadets using WINGS Logistics Managing items issued to cadets Cadets who will participate in AFJROTC summer activities and or will return to AFJROTC the next Academic Year are allowed to retain their uniform items over the summer break Units must keep JROTC Expenses, Cadet Data, Equipment and Uniforms Inventory current in WINGS Shoe and Boot Requirements One pair of shoes per cadet is authorized. The Air Force will not fund replacement shoes during the academic year under normal conditions Medical directives prohibit the reissue of shoes. If a cadet withdraws from the program, the shoes should be identified as unserviceable Dispose of unserviceable shoes MPCs should request those cadets returning the next academic year to retain their shoes for use during the next school year Units are authorized a maximum of 24 pair of combat boots for color guard or drill team members. Boots must be purchased from a suitable vendor using MILPER funds. Replacement boots may be purchased if a cadet who was issued a pair of boots leaves the team Relief from Liability and Accountability. If uniform items are lost or discovered stolen, a report of survey may need to be accomplished. See Chapter 15, Report of Survey Procedures, for specifics.

29 AFJROTCI SEPTEMBER Equipment Custodian File. Chapter 13 WEAPONS AND EQUIPMENT MANAGEMENT The MPC must maintain the equipment custodian file (to include all applicable documents and listings) according to the format and procedures outlined in AFM , USAF Supply Manual, Volume II, Part 13, Chapter 8, Section F Replica Weapons, Sabers/Swords, and Air Rifles The term replica weapon includes any weapon which was not manufactured to fire ammunition. This includes all commonly used wooden "facsimile drill rifles" The term air rifle includes any weapon acquired for use in the unit s Civilian Marksmanship Program. The only propellant used in these weapons is either compressed air or compressed carbon dioxide All replica weapons, sabers/swords, and air rifles associated with AFJROTC, regardless of how obtained, must be stored in a locked cabinet, lockable weapons rack, or double locked storage room It is recommended, but not required to post a Standard Form (SF) 702, Security Container Checksheet, on the cabinet or rack to notate each opening/closing and record weekly security checks The SASI, in conjunction with the MPC, will establish local issue procedures for replica weapons, sabers/swords, and air rifles. These items must be returned to unit storage daily unless overnight trips are involved. While transported, these items may not be openly displayed and must be under the control of an instructor. Once at the place of drill/ceremony, they must be under the control of an instructor or cadet at all times. If remaining overnight away from campus, these items must be stored in an instructor s hotel room. At no time will these items be left unattended All units with replica weapons, regardless of how funded or obtained, must ensure all weapons are loaded in WINGS Logistics under the standardized item description Replica Weapon All units with air rifles, regardless of how funded or obtained, will ensure all weapons are loaded in WINGS Logistics under the standardized item description Air Rifle All units with sabers or swords, regardless of how funded or obtained, will ensure all weapons are loaded in WINGS Logistics under the standardized item description Saber.

30 30 AFJROTCI SEPTEMBER Equipment Allowances Units will either be reimbursed to locally procure items such as projectors or digital cameras or will request these items from Holm Center/JRO. The school should furnish office and classroom equipment and supplies on the same basis as other departments in the school AFJROTC units are not authorized to use their support base service store for procurement of administrative supplies Equipment Accountability The MPC and IT equipment custodian is responsible to ensure the security of all Air Force equipment either issued to the unit, procured with Air Force funds, or locally purchased and later reimbursed for by the Air Force Units will use WINGS Logistics Define Unit Items to account for Air Force property and equipment, clearly record the identity (i.e., nomenclature, make, model, serial number) such as video recorders, Classroom Performance Systems (CPS), scanners, televisions, replica weapons, flight simulators and any other property identified in this instruction Units will maintain proper disposition recording for equipment items no longer in service for 3 years The following ADPE items will be loaded in your AIM account; Computers, lap tops, White boards, printers, projectors, monitors, digital cameras/digital video recorders all of these items will not be loaded in WINGS The MPC/IT equipment custodian will maintain a record of these items with associated stock numbers IAW AFI DELETED The IT equipment custodian will conduct an annual AIM inventory, this includes computers, projectors, digital cameras, etc. The IT equipment custodian will return to Holm Center/SDCS a signed copy of the AIM equipment list the Holm Center/SDCS provided. Also, an AIM inventory will be completed after changes to the account have occurred. New IT equipment custodian letters and AIM inventories need to be accomplished and signed every year whether there have been IT equipment custodian changes or not. This needs to be accomplished between 1 January and 30 April each year Failure to comply with the Holm Center/SDCS suspense for submitting an updated IT equipment custodian letter or completing an AIM inventory will result in the unit s AIM account to be locked and ineligible to obtain IT equipment refreshes Equipment Maintenance. For Air Force issued IT equipment, check the equipment s US Air Force AETC sticker for warranty information. All maintenance questions concerning IT

31 AFJROTCI SEPTEMBER equipment will be referred to Holm Center/SDCS; all other government furnished equipment contact Holm Center/JROL Relief from Liability and Accountability. For disposition instructions on all Air Force Automated Data Processing Equipment (computers, monitors, printers, all-in-one scanners, cameras, camcorders, projectors) contact Holm Center/SDCS; all other government furnished equipment contact Holm Center/JROL. Chapter 14 COLLECTION PROCEDURES Collections. Any funds collected by AFJROTC instructors for lost or damaged textbooks, uniforms, and equipment must be sent to the Holm Center for deposit into the U.S. Treasury miscellaneous receipts account The payments received and any documentation explaining the circumstances behind the payment are to be sent to Holm Center/SDF, 551 East Maxwell Blvd, Maxwell AFB, AL, , within 30 calendar days after the payment is collected. Multiple collections can be consolidated into a single package of collections sent to Holm Center/SDF every 30 days Payments must be made by money order, cashier s check, personal or certified check, and made payable to the DFAS-LI. Cash will not be accepted. If needed, the school can collect payments and issue a single check payable to DFAS-LI Before mailing the collections to the Holm Center/SDF, notify HQ Resources via to expect the payment Retain a copy of the payment (money order, cashier s check, personal or certified check) and support documentation in the unit document file Records must be maintained for 3.5 years. Chapter 15 REPORT OF SURVEY (ROS) PROCEDURES Purpose. The general purposes of the AFJROTC Report of Survey (ROS) program are to: Research and identify the cause of loss, damage, or destruction of property; determine if loss, damage, or destruction was due to negligence or abuse; and document school replacement of such property Assess school district or SASI/ASI of monetary liability after investigation of cause of loss, damage, or destruction of Government property.

32 32 AFJROTCI SEPTEMBER ROS Guidance A ROS is mandatory when: Any replica weapons have been damaged beyond repair, destroyed, or lost Pilferable items over $100 per unit cost or $500 total cost are lost Annual inventory inspection results in adjustment of over $2,500 for pilferable items Repetitive cases of loss, damage, or destruction occur, that alone would not call for the processing of a ROS The loss of any equipment listed on the unit s AIM inventory, regardless of value ROS Responsibilities and Timelines Within 15 days of the discovery of the loss, damage, etc., the unit SASI, acting as the investigating officer, will complete blocks 1 through 11 on the DD Form 200, Financial Liability Investigation of Property Loss. Instructions for completion can be found in AFMAN , Reports of Survey for Air Force Property, Chapter Forward the ROS to the school principal for review and completion of block The school principal will forward the ROS and accompanying documentation to Holm Center/SDCS Holm Center/SDCS will have 5 days from receipt of the ROS to review the case for completeness, findings, recommendations, and any erasures or alterations. Holm Center/SDCS will forward the ROS to Holm Center/JRO for further processing Holm Center/JRO may appoint a financial liability officer to reinvestigate the case if it is felt the initial investigation was not completed properly If Holm Center/JRO suspects negligence or abuse, financial liability may be placed on the school district involved in the case If Holm Center/JRO finds no evidence of negligence or abuse, the case may be closed and the ROS is forwarded to Holm Center/SDC as appropriate, to adjust supply records If financial liability is determined by Holm Center/JR or their designee, a letter will be to the school district requesting replacement equipment be purchased for the AFJROTC unit or other restitution be made. The school district will have 30 calendar days to present their plan to make restitution or provide evidence to refute the findings.

33 AFJROTCI SEPTEMBER If financial liability is determined by Holm Center/JR or their designee, and until the unit s ROS is resolved, the unit s AIM account will be locked and the unit will not be able to receive new ADPE equipment Approval Limits. Holm Center/SDC will take final action on Report of Survey IAW AFMAN Miscellaneous ROS Guidance. All ROS forms where theft is suspected will be accompanied by a police report Probation Resulting from Property Loss. Repeated cases of property loss at a unit could, at the discretion of the AFJROTC Director, result in probation and possibly closure of the unit. PART 5 -- AFJROTC FINANCE Chapter 16 LOGISTICS SUPPORT PROGRAM Annual Payment for Logistical Support. Logistical support is defined as the supplies and services used in the operation of an AFJROTC unit. The Air Force authorizes an amount, based on AFJROTC enrollment, for reimbursement for specified items within established limits. Items purchased must be in direct support of AFJROTC activities, and comply with the published AFJROTC guide Authorized Expenses. Only items listed in the following paragraphs are authorized. AFJROTC units maintain vendor receipts, invoices, and other supporting documents at the unit. All receipts will be kept on file for the current AY plus the previous FY (1 Oct-30 Sept). In addition, the unit needs to scan and attach all receipts within WINGS. The unit will maintain a yearly ledger for each appropriation, one for Military Personnel (MILPER) and one for Operations & Maintenance (O&M). The inspector will review receipts to ensure funds were spent to support the day-to-day operations of the program Curriculum-In-Action (CIA) Costs (O&M, MILPER): CIA field trips support curricular and extracurricular activities that are in direct support of the AFJROTC program. O&M authorization includes transportation and lodging costs for trips to aerospace facilities such as aerospace industries, military museums, and National Aeronautics and Space Administration (NASA); commercial airports; military bases; and to transport marching units in color guard performances, drill meets, exhibitions, and parades. Gasoline and toll charges are authorized; however, oil is not. Entrance fees can only be reimbursed for curriculum enhancing activities, including military, historical and science museums and IMAX presentations which are space and flight related (call HQ before spending funds). The cost of cadet meals is authorized up to the current daily limit from MILPER funds. Meals for instructors and chaperones and chaperone lodging are not authorized.

34 34 AFJROTCI SEPTEMBER Uniform Maintenance Costs (MILPER): Uniform Maintenance. Alterations, cleaning, sewing on patches, and pressing are authorized. The cadets are issued clean uniforms and are expected to turn them in freshly laundered or dry cleaned by the end of the AY or semester. Cleaning of designated drill team and color guard uniforms are authorized Uniform Items. Academy of Model Aeronautics (AMA) wings, button clasps, button toggles (cotter pins), buttons, clutch fasteners, first sergeant s diamonds, oak leaf clusters, plastic name tags (includes engraving or embossing tape), and ribbon star attachments are authorized. Limit name tag purchases to one silver name tag per cadet during their time in school, and two blue name tags per cadet, plus one replacement per year if needed (not to exceed a total of four blue name tags during the cadet s time in school). Other uniform accessories are not authorized Nontariff-Size Shoes (Odd Sizes). Purchase of nontariff-size shoes is authorized Other Authorized Expenses (O&M): Equipment Purchase and Maintenance Expenses. Purchase and maintenance of authorized items to include television, VCR/DVD player, camcorder, digital camera, overhead projector (check w/hq prior to purchase), projector screen, printers, fax machines, shredders, scanners, portable stereo systems, public address systems, and computer peripheral equipment such as connection cords/data storage devices. Also, repair and maintenance of AF property, installation and/or delivery charges of equipment and picture/poster frames and framing services Photo static copies and photo development. The actual cost of photo static copy services provided by a commercial firm or the school is authorized. Also, the cost of film or digital photo development documenting authorized AFJROTC events Holm Center/JROL-Directed Shipments. Holm Center/JROL-directed shipment of books or other shipments including actual costs of packing materials used is authorized. Commercial carrier fees are authorized for actual cost of Holm Center/JROLdirected shipments of uniform items, including actual cost of packing materials used for the directed shipments Miscellaneous Supplies. Miscellaneous administrative or office supplies (e.g., pencils, paper, toner cartridges, blank CDs/DVDs, shoe measuring device) required for direct support of the JROTC mission and to operate Air Force equipment are authorized Telephone Toll Charges. Long distance calls for official AFJROTC business are authorized. Telephone charges for personal calls, installation, periodic rental, and surcharges are not authorized Instructor POV Travel. Transportation expenses for travel to designated Air Force support bases, or within the local vicinity, to pick up or turn in equipment, training

35 AFJROTCI SEPTEMBER aids, uniforms, and other supplies in support of the AFJROTC program are authorized. Travel for supply training or for arranging summer camp is authorized. If it is necessary to rent a commercial vehicle to pick up equipment or uniforms from the support base due to the size of the load, the rental cost is authorized. Toll charges are authorized. Mileage for AFJROTC instructors to make presentations to local civic organizations or service clubs (e.g., American Legion, Chamber of Commerce, Lions, or Veterans of Foreign Wars) in direct support of AFJROTC is authorized. When computing the total cost for each trip, the school mileage rate must be used Postage Expenses. The cost of postage expenses incurred in mailing documents for official Air Force business. Postage can be provided by the host school or the US Postal Service Cadet Health and Wellness Program expenses. Safety vests and fluorescent belts are authorized, as is CPR and First Aid Certification for instructors Responsibilities: PART 6 -- INSTRUCTOR MANAGEMENT Chapter 17 INSTRUCTOR DUTIES AND RESPONSIBILITIES Responsibility of Schools. Schools hosting AFJROTC units agree, by agreement with the Air Force, to provide a program of instruction and to maintain standards prescribed by the Air Force. Schools will employ a minimum of one retired officer and one retired noncommissioned officer as instructors approved by the Air Force IAW Title 10, USC and DODI , Junior Reserve Officers Training Corps (JROTC) Program, and ensure the total work is divided as outlined in this instruction. Schools are responsible to pay instructors at least the minimum instructor pay (MIP) amount. School districts are encouraged to base annual financial compensation above the MIP amount for those instructors with advanced degrees and teaching experience. Further compensation should be given for instructor participation in extracurricular AFJROTC activities Responsibility of the Air Force. A listing of current/projected instructor vacancies is posted on the AFJROTC Web Site ( Retired active duty and retired Gray-area Guard/Reserve officer and enlisted personnel interested in applying for AFJROTC instructor duty must have a completed and approved AFJROTC Form 200, Application for Air Force Junior ROTC Instructor Duty, on file with Holm Center/JRI. The AFJROTC Form 200 is used to evaluate and certify potential applicants for instructor duty. Approved applicants apply through Holm Center/JRI (Instructor Management) toll free at , extension 2535 or 5112 or via the AFJROTC Web Site. The most highly qualified retired officers and enlisted personnel are nominated by Holm Center/JRI to schools with vacancies or new programs. Nominees must meet the basic qualifications established by this instruction.

36 36 AFJROTCI SEPTEMBER Requirements of Instructors. Instructors perform duties, accept responsibilities, and meet standards as prescribed by applicable Department of Defense, Air Force, AFJROTC, and Holm Center instructions. Instructors directly supervise all cadets participating in AFJROTC sponsored events (i.e., drill competitions, curriculum-in-action trips, base visits, etc.), which enhance or supplement the program Instructor Performance. School officials and Holm Center/JR monitor and evaluate performance IAW Chapter 20. Holm Center/JRI is accountable for the proper development and administration of job descriptions, specifications, performance standards, and work rules Job Descriptions and Job Specifications of AFJROTC Instructors: Senior Aerospace Science Instructor (SASI). The SASI is usually the senior officer instructor assigned (by rank). When two officers of equal rank are assigned to an AFJROTC unit, the principal (or designated administrator) will normally designate the officer with the greater seniority at the unit as the SASI. However, the principal (or designated administrator) may consider academic degree level, teaching experience, and personal desires in designating the SASI. Administrative, logistical, and financial support tasks are shared by all instructors as additional duties Job Description. The SASI manages and administers the AFJROTC program IAW DOD, Air Force and AFJROTC instructional guidance, under supervision of the school principal or other designated school official Supervise and assign work to Aerospace Science Instructors (ASI). Reviews and monitors the course plan of each instructor Supervise the administrative, logistical, and financial management of the unit Ensure the integration of the AFJROTC program into the school environment by cooperating with school, community, veterans, and parental groups; participating in student information programs and public service actions; and establishing aerospace science as an integral academic and administrative part of the institution Give AFJROTC presentations to local schools Provide introductory briefing on AFJROTC, to include school and Air Force contract agreement, to newly assigned principal/superintendent Interview, evaluate and recommend applicants applying for AFJROTC instructor duty by completing the AFJROTC Form 102, Interview of AFJROTC Instructor Applicant Develop and supervise curriculum-in-action (CIA) trips, fund raising, and other co-curricular activities. NOTE: Extra-curricular activities are a critical component of a successful AFJROTC unit. Operation and supervision of extra-

37 AFJROTCI SEPTEMBER curricular activities are to be considered a shared responsibility between both the SASI and ASI Maintain liaison with Air Force representatives in logistics, finance, and academic areas to ensure effective utilization of Air Force resources During student summer vacations, SASIs and ASIs under contract may teach aerospace science and leadership education courses; conduct leadership seminars and drill practices; plan and conduct Summer Leadership Schools (SLS); establish a cadet summer work program with aerospace industry or Air Force installations; update curriculum materials and lesson plans; develop associated media aids; organize regional AFJROTC instructor workshops; attend AFJROTC workshops; solicit assistance from support base personnel; contact government surplus agencies; and brief civic groups, parent-teacher organizations, and military and school officials Sponsor new units in the area Plan, organize, and instruct aerospace science and leadership education courses. Determines the number of hours for each course of instruction and organizes a curriculum model to complement the local school curriculum plan Instruct students by lecture, guided discussion, lecture and discussion, student briefing or report, student panel, teaching interview, guest lecture, team teaching, demonstration-performance, role playing, and brain-storming using large and small group interaction Employ models, graphs, slides, maps, periodicals, films, filmstrips, charts, transparencies, chalkboard, handouts, and other aids to facilitate student learning Develop course syllabi, daily and weekly lesson plans, assignments, demonstrations, training aids, reference materials, and any related data to accomplish course and lesson objectives. Lesson plans will be in the format directed by the school. When the school does not specify a particular format, instructors must use the format outlined in the AFJROTC Curriculum Guide Evaluate student progress, diagnose individual learning problems, and initiate corrective action, as appropriate. Encourage students, through proactive counseling, to complete high school and pursue higher education goals Confer with Holm Center/CR regarding course planning and content, examination procedures, scheduling difficulties, teaching methods and techniques, and other related areas Consult with the principal (or designated administrator) on the priority of AFJROTC within the school and the requirement for space and equipment support for the unit.

38 38 AFJROTCI SEPTEMBER Evaluate the aerospace science and leadership education program to determine whether Air Force and school objectives are accomplished Coordinate with Holm Center/CR and school officials to ensure AFJROTC accreditation Ensure effective development of cadet officials and supervises cadet operations and activities. Plans, organizes, and directs corps organization If necessary, coordinates installation visits with installation commanders or their designated representatives for support and services Ensure cadets participating in AFJROTC sponsored trips, events, drill competitions, etc. are directly supervised by at least one of the AFJROTC instructors Job Specifications. The SASI: Has knowledge of audiovisual presentation methods, curriculum planning, Air Force educational programs, drill and ceremonies, and educational administration, including tests and measurements. Administrative, logistical, and financial supports tasks are shared by all instructors as additional duties Possesses a baccalaureate or higher degree, preferably in education, management, or science. The school district is encouraged to base annual financial compensation above the minimum instructor pay (MIP) amount on the established teacher salary schedule for advanced degree(s) and teaching experience. Further consideration should be given to compensation for instructor participation in extracurricular AFJROTC activities. NOTE: States and/or school districts may require instructors to complete additional teacher certification or continuing education requirements above AFJROTC instructor certification for employment Is a retired Air Force officer (captain through colonel) with a minimum of 20 years extended active duty or retired gray-area Air Force Guard or Reserve members with a minimum of 3,600 retirement points; be retired 5 years or less when hired as an instructor (may be waived up to 10 years from date of retirement if the applicant is otherwise exceptionally well qualified and based on the needs of AFJROTC); and served the last year of active duty as an officer Must complete the JROTC Academic Instructor Course (JAIC), to include computer literacy and basic skills assessment for certification. Certification is valid for 5 years as determined by Holm Center/JR, at which time the instructor must be recertified by accomplishing one of the recertification options listed in Chapter Action, initiative, and self-reliance traits necessary for unit success. Instructors should be dynamic and have an understanding of the physical, intellectual, social, and emotional growth patterns of high school students. Must be of good moral character and have an enthusiasm for aerospace science, leadership education, teaching, and the Air Force.

39 AFJROTCI SEPTEMBER Aerospace Science Instructor (ASI). In each unit, a noncommissioned officer is employed as an ASI to complete the unit's basic complement of instructors. The ASI's major task is to teach leadership education. The ASI is supervised by and reports directly to the SASI Job Description. The ASI assists with the instruction of students and the operation of the unit as outlined in paragraphs through , and other duties as directed by the SASI. Although primary instructor duties are usually associated with leadership education, the ASI may also teach aerospace science subjects, if qualified and not prohibited by federal, state, or school policy. Schools usually assign the ASI as the unit s military property custodian (MPC) Job Specifications. The ASI: Has knowledge of audiovisual presentation methods, curriculum planning, Air Force educational programs, drill and ceremonies, and educational administration, including tests and measurements Possess a minimum of a high school diploma or equivalent and completes requirements for an Associate s degree within five (5) years from date of employment as an instructor. NOTE: In addition to AFJROTC instructor certification and education requirements, states and/or school districts may require an ASI to obtain a bachelor s degree or certification to teach by a state or state-approved college or university. An ASI is not required to hold a bachelor s degree IAW DODI or AFJROTC instruction; however, if the ASI selected possesses a bachelors degree or higher, the school district is encouraged to base annual financial compensation on the established teacher salary schedule for degree and teaching experience. Further consideration should be given to compensation for performance of AFJROTC extra-curricular activities Is a retired Air Force noncommissioned officer (rank of E-5 through E-9) with a minimum of 20 years active duty extended active duty service or retired Air Force Guard or Reserve member with a minimum of 3,600 retirement points and retired 5 years or less when hired as an instructor (may be waived up to 10 years of date of retirement if the applicant is otherwise exceptionally well qualified and based on the needs of AFJROTC). Meet same criteria as outlined in paragraphs Additional ASIs. Department of Defense Instruction (DODI) requires each unit to be operated with a minimum of one officer and one NCO instructor. An additional ASI position is authorized when enrollment reaches 151 cadets. Further, increases are authorized when cadet enrollment increases by 100 (i.e. 251, 351, etc.). Additional ASI positions are normally filled by an NCO; however, the position may be filled by an officer per school request. Cadet enrollment for authorization of additional instructor position(s) is based on total of cadets enrolled in Aerospace Science (AS) class per semester.

40 40 AFJROTCI SEPTEMBER 2010 NOTE: Additional ASI positions are not mandatory, but AFJROTC recommends school officials support additional positions when cadet enrollment exceeds 151 to sustain a quality program. In absence of support for an additional ASI, AFJROTC expects school officials to cap cadet enrollment at a manageable level of for only two instructors Job Description. An additional ASI assists with the instruction of students, operation of the unit, and other duties as directed by the SASI. An additional officer ASI is used primarily as an academic instructor and is not used solely for administrative or logistical support. Administrative, logistical, and financial support tasks are shared by all instructors as additional duties. If duty requirements do not permit equal sharing, the SASI will determine individual job requirements and tasks Job Specifications. Additional commissioned officer ASI (NOTE: See paragraphs through ) Job Specifications. Additional noncommissioned officer ASI (NOTE: See paragraph through ) Annual average enrollment of 151 cadets is required to authorize and sustain additional instructor positions. The annual average enrollment for a school on an accelerated block schedule (one semester = one full AS class) is calculated based on total AS class enrollment for the first semester and second semester divided by two (for Trimester scheduling first, second and third semester enrollment total divided by three = annual enrollment average) Additional instructor authorizations must be requested in writing from school officials to Holm Center/JR. The request must include: 1) Certification annual average enrollment is 151 or higher and is projected to be sustained; 2) School officials are willing to fund the position; and 3) Specify desire to fill the position with an officer or NCO. School requests for an additional ASI position based on pre-enrollment figures will require submission of a pre-enrollment roster and written certification the school routinely uses pre-enrollment estimates for allocation of funds Continued authorization for additional ASI position(s) is evaluated each year using an annual average AS class enrollment reported via the October PSR (for Traditional, A/B Scheduling and Modified Block), and the October plus February PSR divided by two (for Modified 4x4 Block, 4x4 Block and Trimester scheduling). To avoid instability in the instructor force, a two-year PSR average is used to evaluate additional position authorizations. If a 2-year PSR annual enrollment average is below 151 (or enrollment as required for each additional position), Holm Center/JR sends a letter to school officials notifying them that the additional ASI authorization may be withdrawn with the next PSR reporting cycle if enrollment is not increased to required levels Additional instructor positions are not mandatory, but are recommended to sustain a manageable cadet to instructor ratio. In absence of school support for an additional instructor position, a cap on cadet enrollment is required at a rate of 15%

41 AFJROTCI SEPTEMBER above enrollment must be capped at 15% above the enrollment authorizing additional instructor positions (i.e % = cap enrollment at 173 cadets for two instructors; % = cap enrollment at 288 cadets for three instructors, etc. ) Personal and Program Standards: Performance Standards. SASIs are accountable to the principal (or designated administrator) of the school and Air Force for the conduct of the program. ASIs (both officers and NCOs) are accountable to the SASI. All instructors must meet Air Force and school requirements and maintain standards acceptable to the Air Force. Instructors must: Maintain standards (dress and personal appearance, to include weight and body fat requirements, financial responsibility, substance abuse, professional relationships, instructor/student fraternization, etc.). The American public draws certain conclusions about military effectiveness based on the appearance presented by instructors. There must be no doubt that those individuals affiliated with the military live by a higher standard and are expected to maintain good military order and discipline Professional Relationships. Although retired military members, AFJROTC instructors wear the Air Force uniform and represent the Air Force on a daily basis. Therefore, instructors must maintain military decorum, appropriate NCO-officer military relationships of respect to include avoiding inappropriate Officer-NCO fraternization IAW AFI , Professional and Unprofessional Relationships, and proper respect for school officials. Insubordination or unprofessional behavior between officers and NCO instructors or by instructors towards school officials will not be tolerated and will be considered grounds for probational certification or decertification as outlined in Chapters 18 and Instructor/Student Fraternization. Instructors must not engage in and must prohibit fraternization or unprofessional relationships with students. Examples include, but are not limited to: physical contact with a student; socializing in an overly familiar manner; having students perform personal services (i.e., babysitting, car washing, yard work, etc.); socializing on internet social networking sites such as Facebook, and counseling or talking with students alone behind closed doors Instructors will notify Holm Center/JRI (Instructor Management) immediately upon receipt of any disciplinary or administrative action by the school; filing of a cadet or parental complaint with the principal or superintendent; or receipt of a civil (with the exception of minor traffic violations such as speeding, expired licenses, etc.) or criminal charge. A failure to notify JRI may be considered as grounds for probational certification or decertification outlined in Chapters 18 and Establish a course of instruction as outlined in Chapter 3 of this instruction Maintain required Title 10 unit viability/cadet enrollment and unit operation/management outlined in this instruction.

42 42 AFJROTCI SEPTEMBER Ensure cadets maintain high standards of personal conduct and appearance at all times Participate in career improvement efforts such as in-service training, workshops, and advanced educational courses for professional development, as required by AFJROTC, school, state, or federal directives or laws Develop, maintain, and use a detailed lesson plan for each class presentation Ensure each AFJROTC student participates in the AFJROTC curriculum as prescribed by the school, state, and the Air Force Ensure the AFJROTC curriculum is credited toward graduation and that credit is equivalent to credit given for similar academic courses Coordinate scheduling of JROTC classes with the school to make it as convenient for students to participate in Aerospace Science classes as in other courses Maintain financial accountability in accordance with AFJROTC policy Work Rules. AFJROTC instructors will adhere to the following rules while performing their duties: Conduct the program without discriminating against students on the basis of race, religion, sex, creed, sexual preference or national origin Wear the Air Force uniform in accordance with paragraph Perform only those duties connected with the instruction, operation, and administration of the AFJROTC program. AFJROTC instructors will not perform duties or teach classes in any discipline other than aerospace science and leadership education or other Holm Center/CR approved courses unless the performance of such duties or teaching is outside the normal school day and is contracted between the school and the individual AFJROTC instructor at no expense to the Air Force. However, this provision does not preclude AFJROTC instructors from serving on committees or performing other routine duties that are rotated regularly (daily, weekly, monthly, or annually) among other teachers in the school Maintain the proper chain of command within the school and Holm Center Instructors are not prohibited from being a member of a teacher s union; however, instructors must abstain from participation in strikes where prohibited by law. Wear of the uniform is not authorized while participating in strikes or demonstrations, nor will instructors officially sanction such activities as Air Force representatives. Use of cadets in uniform in support of strikes or demonstrations is also prohibited. Instructors are required to immediately notify Holm Center/JRI of a pending strike or instructor participation in an actual strike.

43 AFJROTCI SEPTEMBER Wear of the uniform is not authorized while participating in political agendas or political events, nor will instructors officially sanction such activities as Air Force representatives Abstain from sponsoring or using Air Force funds to support rifle teams or flying clubs. Instructors should not wear the uniform when participating in schoolsponsored activities of this nature Comply with all Air Force directives governing AFJROTC Comply with school district standards of conduct Instructor Uniform Wear The standard day-to-day instructor uniform is the short-sleeved or long-sleeved blue shirt and blue slacks (any approved Air Force combination.) Instructors wear the service uniform every school day and on all other occasions when acting in the capacity of a SASI or ASI. Instructors may not create down days or any other concept that excuses wear of the service uniform. Exceptions are: Instructors are authorized to wear school colors (for spirit days ) on school designated spirit days Uniform requirements are waived for instructors employed during summer months when school is not in session and students are not present Optional utility uniforms may be worn no more than one day per week. These include the Flight Duty Uniform (FDU), Battle Dress Uniform (BDU), or Air Battle Uniform (ABU) Instructors may wear distinctive school spirit wear, appropriate civilian attire, or service uniforms while attending drill meets or participating in AFJROTC events outside of the school setting During periods of physical exertion, such as physical training (PT) or extended drill in heat, the service uniform may be inappropriate. Under such conditions, instructors may wear PT clothing or civilian clothes for the duration of the event. In all situations at a minimum, the instructor and cadet uniforms will match Other than the Air Force blue uniform, all other instructor wear options and frequencies must be approved in writing by the school principal Wear of the AFJROTC Instructor Badge is optional. Directions for wear of the Instructor Badge are at Attachment 2. Instructors will be provided one Instructor Badge upon completion of JAIC. Additional badges may be ordered through Holm Center/JRI per Attachment 2. As retired members not assigned to AETC, AFJROTC instructors are not authorized to wear the AETC Instructor Badge.

44 44 AFJROTCI SEPTEMBER Responsibilities for Certification: Chapter 18 INSTRUCTOR CERTIFICATION Director, Air Force Junior ROTC (Holm Center/JR) ensures that retired Air Force personnel employed as AFJROTC instructors meet the criteria established by appropriate instructions and meet certification or advanced certification requirements to perform instructor duty Instructors ensure they meet the recertification requirements prescribed by this instruction The Instructor Management Branch (Holm Center/JRI) monitors instructor duty performance and certification status. For instructor certification, instructors must successfully complete the Junior ROTC Academic Instructor Course (JAIC) in residence at Maxwell Air Force Base upon notification of selection for an AFJROTC instructor position. Upon completion of JAIC, Holm Center/JRI prepares and issues an AFJROTC Form 311, Aerospace Science Instructor Certificate, to verify course completion and certify as an AFJROTC instructor Certification Status: Prerequisite. Instructors may not teach in the AFJROTC program unless they are certified, recertified, provisionally certified, or probationally certified by Holm Center/JR. NOTE: In cases of extended absence of an instructor or unavailability of a certified instructor to fill a position, the school system may hire a temporary substitute teacher. The substitute is paid entirely by the school and must have military experience or be a military member---active duty or reservists who is approved by Holm Center/JRI Certified. An instructor is considered certified when approved by Holm Center/JR as an instructor and has successfully completed the JAIC. Holm Center/JR will fund orders for newly hired instructors to attend JAIC. Initial certification is valid for five years, provided all areas of performance remain satisfactory Recertified. Instructors are approved for recertification provided: The instructor completes workshop requirements for recertification within five years of their initial certification or subsequent recertification as directed by Holm Center/JR The instructor s performance is satisfactory. If an instructor who is probationally certified attends a workshop for recertification, the recertification is held pending removal from probational status. Once full certification is regained, the date of recertification will be the date the workshop was completed.

45 AFJROTCI SEPTEMBER The instructor meets all Air Force standards. If an instructor fails to meet Air Force standards or does not provide the proper role model image at the time of recertification, certification will be denied until Holm Center/JRI determines the deficiencies have been corrected The last certification period was satisfactory. If an instructor was probationally certified for more than 18 months of the previous 5 years, or was placed on probation 3 (or more) times during the previous 5 years, certification may be denied. The instructor may apply to be re-entered into the AFJROTC instructor applicant file and allowed to compete for instructor vacancies along with other applicants. However, the instructor will not receive credit for prior service as an AFJROTC instructor in competing for new positions. If hired, the instructor will repeat the JAIC and be initially certified along with other newly hired instructors Provisionally Certified. An applicant who meets all minimum qualifications and is selected by a school, but is unable to complete JAIC prior to employment is considered provisionally certified until completion of the next JAIC. Holm Center will not issue a AFJROTC Form 311 to provisionally certify instructors; however, all newly hired instructors and their schools are notified in writing by Holm Center/JRI that they are provisionally certified and are scheduled to attend the next JAIC in order to attain full instructor certification. NOTE: Provisionally certified instructors are not eligible for transfer to another position until completion of JAIC (paragraph ) AFJROTC Advanced Certification: Certified instructors are highly encouraged to obtain Advanced Certification which may be recognized for further school district/state teacher certification; however, AFJROTC Advanced Certification is not a mandatory requirement for instructor duty. Instructors may apply for Advanced Certification following satisfactory completion of three full academic years of instructor duty, achievement of a minimum of an Associate s degree for NCOs and continuing education requirements. Satisfactory is defined through Unit Evaluations; Unit Self Assessment Reports; AFJROTC Staff Assistant Visits; and Instructor Evaluation Reports (ER). Continuing education requirements include, but are not limited to, completion of in-school service hours; Bachelors degree or higher for NCOs, Masters degree or higher for officers; certification or licensure to teach required by local and state education agencies; or completion of courses in classroom management, learning theory, education psychology, and secondary methods or equivalent Instructors must submit requests for Advanced Certification, in writing, to Holm Center/JRI with documentation of completion of one or more continuing education requirements outlined in paragraph Upon completion of Advanced Certification requirements, Holm Center/JRI prepares and issues an AFJROTC Form 313, Advanced Instructor Certification. IAW paragraph , Holm Center/JR may remove Certification and/or Advanced Certification for cause Probationally Certified. Probational certification provides instructors an opportunity to improve less than satisfactory performance and achieve compliance with all program

46 46 AFJROTCI SEPTEMBER 2010 requirements and expectations in lieu of decertification. NOTE: Probationally certified instructors are not eligible for transfer to another position (paragraph ) Instructors may be probationally certified when performance standards are rated as needs improvement in two or more areas, but overall performance is rated as satisfactory on the AFJROTC Form 98, Air Force Junior ROTC Instructor Evaluation Report. The AFJROTC Form 98 is used to evaluate AFJROTC instructor performance. A period of probational certification is provided to allow the instructor to demonstrate an improvement in performance in lieu of decertification. During a period of probational certification, school officials and Holm Center/JRI closely monitor the instructor's performance. ("Performance" includes satisfactory conduct and maintenance of appropriate Holm Center and military standards.) Probationally certified instructors are solely responsible for ensuring that their performance is satisfactory. Holm Center/JRI ensures a special AFJROTC Form 98, is received as required by paragraph Based upon the ratings of a special AFJROTC Form 98 which is requested at the end of the probationary period (term of probation normally 90 days, but may be adjusted at discretion of Holm Center/JR according to individual circumstances), Holm Center/JRI, after coordinating with the SASI (regarding ASIs) and school principal or superintendent, recommends a course of action to Holm Center/JR. Holm Center/JRI prepares correspondence for Holm Center/JR to notify instructors of their certification status. Holm Center/JRI may recommend a course of action without a special AFJROTC Form 98 being requested from school officials if it is determined that the instructor's performance does not meet acceptable Air Force standards Probational certification status can result from: Determination by Holm Center/JR that an instructor's performance is unsatisfactory. Completion of AFJROTC Form 98 by school officials is not required if Holm Center/JR determines substandard performance through personal evaluation or by a designated representative's trip report (see Table 18.1, Rule 1) Two or more blocks checked "Needs Improvement" in section II of the AFJROTC Form 98 (see Holm Center publication web page) when overall rating is satisfactory (see Table 18.1, Rules 3 through 5) Comments made by the rating official in section VI of the AFJROTC Form 98, or the indorsing official in section VII, indicates unsatisfactory performance when overall rating is satisfactory (see Table 18.1, Rules 3 through 5) Placement on the weight and body fat management program (WBFMP) by Holm Center/JR for exceeding body fat standards. A special AFJROTC Form 98 is not required when an instructor is placed on or removed from the WBFMP (see Table 18.1, Rule 10, and Chapter 23).

47 AFJROTCI SEPTEMBER Recertification Procedures: Recertification. To maintain certification, instructors must complete recertification training five years from the date of initial certification and every five years thereafter from last date of recertification. The recertification cycle runs from 1 October to 30 September each year. By 1 Sep each year, Holm Center/JRI notifies instructors requiring recertification during the next 12 months An instructor requiring recertification who fails to complete training within the recertification cycle or fails to request and receive a waiver of recertification date from Holm Center/JRI may be considered for decertification as an AFJROTC instructor and eliminated from the instructor applicant pool. Recertification workshops are held at Maxwell AFB. Holm Center/JR funds orders for instructors to attend that are due recertification renewal only. Waivers or extension of recertification attendance (not to exceed 6 months) may be considered for personal/family hardship or justified school conflict. Waiver requests must be submitted in writing to Holm Center/JRI for approval Action before Change of Certification Status: When a staff visit report, unit evaluation, or other official source of information (i.e. school or civil investigation) indicates the instructor's performance or conduct is less than overall satisfactory, Holm Center/JR will inform school officials and request they consider taking corrective action including evaluation of whether the continued employment of the instructor is appropriate. If school officials do not or are unable to take corrective measures, Holm Center/JR will process the case under paragraph for probation or for decertification If probational certification is required under paragraph , Holm Center/JRI prepares correspondence for Holm Center/JR to notify the instructor and appropriate school official of the change of certification status Upon satisfactory completion of a period of probational certification, Holm Center/JRI will prepare correspondence for Holm Center/JR to reinstate the instructor s certification. (Reference paragraph for an unsuccessful term of probation action.) Table Determining When Probational Certification or Decertification Is Appropriate R A B C D U Then the L E If And And certification status is 1 Holm Center/JRI determines performance UNSAT (para ) Holm Center/JR concurs Probation (special AFJROTC Form 98 requested) (para )

48 48 AFJROTCI SEPTEMBER 2010 Table Determining When Probational Certification or Decertification Is Appropriate R A B C D U Then the L E If And And certification status is AFJROTC Form 98 SAT w/qualification (para ) Holm Center/JR nonconcurs AFJROTC Form 98 is not appealed (para 20.7.) AFJROTC Form 98 is appealed (para 20.7.) Appeal is not sustained Appeal sustained is Satisfactory Probation (special AFJROTC Form 98 requested) Satisfactory AFJROTC Form 98 UNSAT in section III (para ) Termination AFJROTC Form 98 is UNSAT or SAT w/qualification (para ) AFJROTC Form 98 is not appealed (para 20.7.) AFJROTC Form 98 is appealed (para 20.7.) Appeal is not Sustained Appeal is Sustained Decertified (para 19.3.) Decertified (unless JR determines investigation is warranted (para 19.6.) Satisfactory Decertified (para 19.4.)

49 AFJROTCI SEPTEMBER Table Determining When Probational Certification or Decertification Is Appropriate R A B C D U Then the L E If And And certification status is 10 Identified Over Body Fat (Chapter 23) as Medical deferral is not on file Probation or Decertification IAW para & Chapter 23 (AFJROTC Form 98 not required) Responsibilities for Decertification: Chapter 19 INSTRUCTOR DECERTIFICATION Director, Air Force Junior ROTC (Holm Center/JR) may remove instructor certification for cause Decertified. If AFJROTC instructor certification is withdrawn, the instructor is decertified. Decertification may result when an instructor s overall performance (includes conduct or maintenance of appropriate school, Holm Center and military standards) is unsatisfactory or as a result of: An unsuccessful term of probational certification. If the instructor s performance remains unsatisfactory in the same or additional rating areas at the end of a period of probational certification, Holm Center/JRI will provide evidence of unsatisfactory performance to Holm Center/JR. Holm Center/JRI will prepare the documents for decertification or, under appropriate circumstances, recommend an additional term of probation or request Holm Center/JR to appoint an officer to conduct an investigation into the performance or behavior of the instructor or to determine whether the AFJROTC Form 98 is supported by a preponderance of the evidence An incident of willful misconduct or as required by public health interest or safety. An instructor whose performance (including conduct and maintenance of appropriate Holm Center and military standards) does not warrant a probationary period may be immediately considered for decertification. Holm Center/JRI will forward such information to Holm Center/JR, along with a recommendation for the instructor s decertification without the instructor first being placed on probational certification. Holm Center/JR will make the final decision on whether or not to decertify the instructor.

50 50 AFJROTCI SEPTEMBER 2010 Examples of performance of an instructor not on probational certification that may result in decertification include, but are not limited to, the following: Repeated periods of probationary certification for being over fat or failure to make satisfactory progress in the Weight Management and Body Fat Program (WMBFP) (see Chapter 23) Conduct that does not meet the standards expected of an Air Force officer or NCO, regardless of the instructor s retired status Conduct causing discredit or embarrassment to the Air Force or the AFJROTC program Fraudulent certification of information on the instructor application Determination by Holm Center/JR that an instructor s performance or conduct does not meet the duties, responsibilities or conduct of an SASI or ASI as outlined in Chapter 17, and probational certification is not in the best interest of the AFJROTC program Resignation in Lieu of Decertification or Investigation by School or Law Enforcement Officials. An instructor notified of pending investigation or decertification action, or under investigation may resign in lieu thereof. An instructor, who resigns any time after notification of investigation or decertification action, or in lieu thereof, is decertified and eliminated from the instructor applicant pool Unsatisfactory Instructor Evaluation: When an instructor receives an overall unsatisfactory AFJROTC Form 98 and does not appeal, the instructor is decertified upon expiration of the period of time allotted for appeal action. The instructor is decertified and eliminated from the instructor applicant pool (see Table 18.1, Rule 6) Unacceptable Termination Evaluation: An instructor who terminates employment and receives a less than a fully satisfactory AFJROTC Form 98 is decertified upon termination. Only an overall satisfactory AFJROTC Form 98 with no ratings of Needs Improvement in section II or negative rater or endorser comments will permit an instructor to be considered for subsequent employment or transfer (see Table 18.1, Rule 9) Unsatisfactory Progress in Weight and Body Fat Management Program (WBFMP). Failure to reduce weight or body fat at the rates described for satisfactory progress in Phase I of the WBFMP (paragraph ), increase in body fat resulting in an individual exceeding body fat standards in Phase II, or failure to report weight and body fat measurements to Holm Center/JRI every 30 days as required constitutes unsatisfactory progress Investigation: The Air Force considers the AFJROTC Form 98 review and appeal process and the complaint system available in a school district to be adequate protection for instructors from unfair evaluations. The Air Force follows a presumption of regularity in considering the

51 AFJROTCI SEPTEMBER actions of school officials. In other words, we presume that school employees acting in their official capacity follow the rules and act with fairness, integrity, and diligence in carrying out their duties Holm Center/JR may, after consulting with the school principal or superintendent, appoint an investigating officer in coordination and concurrence of the Holm Center/CC to investigate the behavior or performance of an instructor or to determine whether the ratings given in an AFJROTC Form 98 are supported by a preponderance of the evidence. The right to an Air Force investigation belongs to Holm Center/JR and is not a substantive right conferred on instructors. Holm Center/JR will generally only direct an investigation when Holm Center/JR determines: There is some reason not to presume regularity by school officials A school district or police investigation is not available or is inadequate Other review procedures, including those provided by this instruction and by school district or union rules (but not including judicial proceedings) have been exhausted The matter is brought to Holm Center/JR s attention within 60 days after the exhaustion of all other review procedures An investigating officer must be of equal or higher grade than the instructor against whom the decertification is under consideration. The guidelines for Inspector General and commander directed investigations should be used as a reference for conducting the investigation and preparing the report of investigation. The investigating officer gives the report to Holm Center/JR who makes the final decision whether or not to decertify the instructor. The instructor is notified in writing of the final decision Action before Decertification: When a staff visit report or other official source of information indicates the instructor s performance or conduct is overall unsatisfactory and corrective action directed by Holm Center/JR or school officials is insufficient to correct, Holm Center/JR will process the case under Holm Center/JRI will initiate action to decertify an instructor whenever it is required because of an unsatisfactory rating on an AFJROTC Form 98 (see Table 18.1, Rules 6 through 8). Holm Center/JRI prepares correspondence for Holm Center/JR to notify the instructor and appropriate school official of decertification Appeal of Decertification. Appeal procedures for an unsatisfactory AFJROTC Form 98 or dismissal from employment by the school is through school channels. Following exhaustion of all school channel appeals, the next level of appeal for decertification is the Holm Center/CV or Holm Center/CC (see paragraphs and for appeal procedures).

52 52 AFJROTCI SEPTEMBER 2010 Chapter 20 INSTRUCTOR EVALUATION Purpose of the AFJROTC Form 98, Air Force Junior ROTC Instructor Evaluation Report. The purpose of the AFJROTC Form 98 is to obtain an appraisal of the instructor's performance over an extended period of time. The report provides an opportunity for the rater to evaluate the instructor, to discuss their strengths and weaknesses with them, and to recommend means of improving their performance. For AFJROTC, the AFJROTC Form 98 indicates achievement of standards, retainability, potential, and eligibility for renomination to another school. NOTE: The AFJROTC Form 98 is separate from teacher evaluation requirements as prescribed by school district policy and procedures. School districts may take personnel action as appropriate under school district policy and procedures based on teacher evaluations of performance or conduct Responsibility of Schools. The principal (or designated school administrator) is considered the program director at the schools. Accordingly, the school official's evaluation or endorsement of the AFJROTC Form 98 can initiate action which could result in AFJROTC instructor probational certification or decertification action Responsibility of the Air Force. Holm Center/JR ensures that only those instructors who maintain acceptable standards retain their Air Force certification as instructors Responsibility of Instructors. Instructors are responsible to officials of schools hosting AFJROTC units. The SASI is the senior instructor and reports directly to the principal (or designated administrator) of the school. All other instructors report directly to the SASI. Instructors must meet and maintain school and Air Force requirements and standards Monitoring and Evaluating. Monitoring and evaluating is accomplished through appraisal of instructors by the SASI, school officials, or Holm Center representatives during staff visits, analysis of staff visit reports, and the overall performance of the unit. Effective evaluations should be supported with written documentation such as performance feedback, counseling, or performance plans Evaluation Procedures: Design of Report. The formulation of the AFJROTC Form 98 and criteria for evaluation of instructors is the responsibility of Holm Center/JRI. Traits that are essential to instructor success are evaluated on the AFJROTC Form Who Evaluates: The principal (or designated administrator) or immediate supervisor as designated by appropriate school officials evaluates the SASI; the superintendent, or appropriate designee, may indorse the AFJROTC Form 98. If the principal is the indorsing official, the superintendent, or appropriate designee, may further indorse the report by using regular bond paper and attaching a copy to the report.

53 AFJROTCI SEPTEMBER The SASI evaluates ASIs in the unit, and the principal (or designated school administrator) indorses the AFJROTC Form 98 rendered by the SASI. The principal (if not the indorsing official) or superintendent may further indorse reports on an ASI by using regular bond paper and attaching a copy to the report Do not forward the AFJROTC Form 98 to Holm Center/JRI until the ratee indicates concurrence or nonconcurrence and signs and dates the report Frequency of Reports. The AFJROTC Form 98 must be submitted to HQ Holm Center/JRI as follows: Annual. Completion of an annual instructor evaluation report is optional and left to the discretion of the instructor and/or school official. Annual evaluation periods should cover the current school year and be submitted to Holm Center/JR NLT 1 Apr each school year Special Unsatisfactory or Exemplary instructor performance. A reporting official may initiate an AFJROTC Form 98 on an instructor at any time during the academic year when the instructor's performance or conduct does not meet acceptable standards or is exemplary and the rater feels recognition is deserved. Before finalizing the report, the reporting official must contact Holm Center/JRI by telephone. In addition, Holm Center/JR may direct an AFJROTC Form 98 be completed when deemed appropriate Probationally certified instructor. Holm Center/JR will direct the probational certification in writing and provide specific direction/time requirements for completion of a special AFJROTC Form 98 of the instructor s progress for submission to Holm Center/JRI Termination. Instructors who resign or retire from employment, but desire to remain as an approved instructor applicant AFJROTC Form 98 is due to Holm Center/JRI 15 days after the effective date of termination. Only an overall "satisfactory" report with no ratings of "Needs Improvement" in section II will permit an instructor to be considered for subsequent employment or transfer Transfer. For instructors who successfully compete for transfer to an instructor vacancy. IAW Chapter 21, a transfer AFJROTC Form 98 is due to Holm Center/JRI within 15 days of verbal acceptance of the new position. (See paragraph 21.5 for further transfer requirements.) Preparing the AFJROTC Form 98: General. Competent evaluation requires separate consideration of the various factors in section II, items 1 through 8. Blocks must be checked in each applicable area. If a rating factor does not apply, leave it blank. Item 8 is optional and to be used at the rater's discretion. Substantiating comments are required in section VI, "Rater

54 54 AFJROTCI SEPTEMBER 2010 Comments," for any individual rating in section II of "Needs Improvement" or nomination for "Outstanding Instructor Award. For ratings in section II are for other than Needs Improvement or nomination for Outstanding Instructor Award, comments may be made, but are not required. The rater must discuss the AFJROTC Form 98 with the instructor being rated. If deficiencies are recorded, note the degree of improvement made by the instructor from the time they were advised of such deficiencies. Comments may cover only the period of the report. NOTE: The designated rating official is responsible for completing the AFJROTC Form 98. Raters are not prohibited from requesting input from the ratee for consideration/inclusion in the evaluation. However, the AFJROTC Form 98 is not to be used as a self-evaluation and should not be completed by the ratee Overall Evaluation (Section IV). Consider the qualities listed in section II, as well as how the instructor achieved program objectives. Contact Holm Center/JRI by telephone before finalizing an "unsatisfactory" AFJROTC Form Satisfactory. This instructor may or may not receive Acceptable or better marks in each specific area in section II; nonetheless, program objectives are being accomplished, and they are rated overall "satisfactory" in section IV Unsatisfactory. This instructor is one who fails to meet minimum standards and is sufficiently deficient in performance (including conduct or other maintenance of standards) that continued employment is not in the best interest of the cadets, the school, or the Air Force. Unsatisfactory performance includes omissions or misrepresentations of facts in official statements or documents; serious financial mismanagement of personal, school, or government affairs and resources; conduct inconsistent with minimum standards of personal conduct, character, or integrity; lack of teaching ability: failure to present the authorized AFJROTC curriculum; failure to project a favorable image of the Air Force; or other aspects of instructor performance not acceptable to the school or the Air Force. An overall "unsatisfactory" rating must be specifically substantiated by checking the appropriate "needs improvement" areas in section II and providing specific comments in section VI, "Rater's Comments." If additional space is required for "Rater Comments" in section VI, or "Indorsing Official's Comments" in section VII, add continuation sheets as appropriate. Ensure the full name (last, first, middle initial) and SSN of the instructor being rated is entered at the top of each continuation sheet, along with school, location, and unit identifier (example: AZ-12, CA-10, etc.). The rating official, indorsing official, and ratee must sign and date the continuation sheet. When the continuation sheet is initiated by the indorsing official, only the indorsing official and the ratee must sign and date the continuation sheet Indorsing Official. The indorsing official must concur or non-concur with the overall evaluation by the rating official and sign and date block VII of the AFJROTC Form 98. If the indorsing official non-concurs with the evaluation of the instructor documented on the AFJROTC Form 98, the official may change the evaluation. The indorsing official should use independent judgment in evaluating the facts set forth in the report and not rely on the judgment of the rating official. To change the overall

55 AFJROTCI SEPTEMBER evaluation, the indorsing official will initial the appropriate block in Section IV (satisfactory or unsatisfactory) which more accurately depicts the overall performance of the instructor and provide specific comments in section VII to substantiate the change. To change any individual rating in section II, items 1 through 8, the endorser marks the appropriate rating block which more accurately depict the instructor's performance, crosses out the original rating and initials, and provides specific comments to substantiate the change in Section VII Review by Ratee. The ratee must review, sign, and date the AFJROTC Form 98 in section VIII, Ratee Comments and Signature, place an "X" in the box to indicate concurrence or nonconcurrence, and make comments, if appropriate. The ratee may appeal the AFJROTC Form 98 if any performance factor in section II is rated "Needs Improvement" and/or the overall evaluation in section IV is "unsatisfactory" by following the procedures in paragraph Routing of the AFJROTC Form 98: Rating officials will complete an AFJROTC Form 98 IAW paragraph and return the original to Holm Center/JRI. The AFJROTC Form 98 must be signed and dated by the rater, endorser, if applicable, and ratee before submission to Holm Center/JRI. Incomplete forms will be returned for correction and appropriate action held pending proper completion. Units that are unable to produce the AFJROTC Form 98 electronically can contact Holm Center/JRI for assistance When received by Holm Center/JRI, the completed AFJROTC Form 98 becomes Air Force property and a permanent part of the instructor's personnel file Appeals: School Level Appeal. The first avenue of appeal of an instructor evaluation or the endorsement is by written formal appeal to the school superintendent. Written appeals must be submitted to the superintendent (with a courtesy copy to Holm Center/JRI) within 30 days after signing and dating the AFJROTC Form 98. Appeals are the responsibility of the ratee. Upon notification of a submitted appeal, Holm Center/JRI will contact the superintendent and request a written appeal decision within 15 days after receipt of the written appeal. If the superintendent doesn t respond by the suspense date, the case may be elevated to Holm Center/JR for resolution. Holm Center/JR reserves the right to close any unsettled disputes. NOTE: The appeal process does not apply to a special AFJROTC Form 98 directed by Holm Center/JR Holm Center Level Appeal. If, after exhaustion of the school level appeal process of an AFJROTC Form 98 or notification of probational certification or decertification, an instructor may appeal to Holm Center/CV or CC. The appeal must be made in writing with supporting documentation within 15 days following exhaustion of a school level appeal decision or notification of probational certification or decertification. The burden of proof is on the instructor to support the evaluation, endorsement, or probational certification or decertification is inaccurate; unsubstantiated; or awarded unfairly.

56 56 AFJROTCI SEPTEMBER Types of Appeals. The instructor may request that the appeal authority: Delete any of the comments on the AFJROTC Form Change any of the comments on the AFJROTC Form Change any of the performance ratings on the AFJROTC Form Change the overall content of the AFJROTC Form Void the AFJROTC Form Overturn decision for probational certification or decertification Contents of Appeal. The instructor must ensure the appeal is fully supported. The burden of proof is on the instructor. The superintendent need not obtain evidence in support of an appeal but may consider evidence presented through official sources in addition to that presented by the instructor. The appeal may not reflect upon the character, conduct, integrity, or motives of the rating or indorsing official unless fully substantiated and documented. Chapter 21 INSTRUCTOR TRANSFER AND RESIGNATION Purpose. To provide a systematic means for instructors who desire to relocate to another AFJROTC unit to compete along with other candidates Responsibility of the Air Force. Holm Center ensures that only instructors who performed satisfactorily at their current unit are allowed to transfer to another unit Responsibility of Instructors. To comply with current school district and Holm Center procedures Transfer Procedures: During First Hiring Cycle. Instructors may compete for instructor vacancies during the first hiring cycle (1 February-15 April) without resigning their current positions. Instructors who accept new positions must comply with transfer AFJROTC Form 98 requirements in paragraph and resign their current positions. Instructors may not contact school officials concerning vacancies unless specifically referred by Holm Center/JRI. Instructors contacting school officials without referral may be considered ineligible for the position. NOTE: Current instructors who interview for and are offered and decline two or more positions during the first hiring cycle may be ruled ineligible for transfer for one (1) school year.

57 AFJROTCI SEPTEMBER The cut-off date for current instructors nominated to interview during the first hiring cycle is 31 May. After 31 May, schools will be notified that current instructors nominated, but not interviewed by this date, are no longer eligible for consideration unless they resign their current AFJROTC position After First Hiring Cycle. AFJROTC considers instructors to be committed to their current school for the upcoming school year. To compete for instructor vacancies after 15 April, the following transfer rules apply: Resign their current position IAW paragraph May not transfer while on provisional certification (reference paragraph ) May not transfer while on probational certification (reference paragraph ) May not transfer from a unit on probation (i.e. low enrollment, failure to meet suspenses, etc.) (See NOTE) May not transfer in consecutive school years (See NOTE) May not transfer more than three (3) times (See NOTE) Instructors resigning after 15 May will be ineligible for transfer for one (1) school year (See NOTE). NOTE: Waiver requests may be submitted to HQ Holm Center/JRI for transfer consideration. Waivers will be considered on a case-by-case basis in the best interest of AFJROTC Transfer Conditions. The following conditions apply to instructors desiring transfer consideration: A transfer AFJROTC Form 98 with an overall rating of "satisfactory" in section IV and no rating of "Needs Improvement" in section II must be on file in Holm Center/JRI by the suspense dates established in paragraph A probationally certified or provisionally certified instructor is not eligible for transfer An instructor in a unit scheduled for disestablishment, who receives an "unsatisfactory" overall rating in section IV or any individual rating of "Needs Improvement" in section II, is ineligible for transfer or reemployment consideration unless all ratings are raised to "satisfactory" via appeal through school channels If the instructor's performance changes after submission of the transfer AFJROTC Form 98 and the instructor is no longer recommended for another school, the rating official will immediately notify Holm Center/JRI and follow up with a new AFJROTC Form 98.

58 58 AFJROTCI SEPTEMBER Instructors desiring transfer consideration in situations other than those described above and in Chapter 21 should contact Holm Center/JRI for guidance Resignation Procedures: To resign from a current position, instructors must submit a written letter of resignation through their principal with an effective date of end of employment and provide a courtesy copy to Holm Center/JRI. To remain as a viable applicant for future AFJROTC instructor positions, a termination AFJROTC Form 98 must be submitted to Holm Center/JRI IAW paragraph Chapter 22 OUTSTANDING INSTRUCTOR PROGRAM Purpose. Recognize the diligent work and outstanding achievement of AFJROTC instructors, and to encourage excellence through recognition of superior accomplishment Responsibility: Rating officials (defined in paragraph ) may nominate the top officer and top NCO instructor from each unit for Outstanding Instructor Program consideration. Units composed of more than two instructors may nominate more than one officer and/or one NCO for award consideration; however, written nominations must contain the unique accomplishment of each nominee (i.e., duplicate nomination input for multiple instructors from the same unit will not be accepted.) Outstanding Instructor Award nominees will be submitted via the AFJROTC Form 98 (IAW Chapter 20) to Holm Center/JRI no later than 10 Apr. Nominations received after the 10 Apr deadline will not be considered. No extension of the 10 Apr deadline will be given for incomplete or incorrect nomination format Holm Center/JRI will screen all nominations for compliance with eligibility criteria IAW paragraph Nominees will be reviewed by a board panel composed of AFJROTC Area Administrators (AAs). AAs will board nominees from units under their assigned areas of responsibility Board selections will be forwarded to Holm Center/JR for approval. Upon approval, Holm Center/JRI will notify the appropriate school official by letter as soon as possible Eligibility Criteria: Nominees will be submitted via a completed AFJROTC Form 98, AFJROTC Instructor Evaluation Report. Only nominations with an overall Satisfactory rating and performance ratings of Outstanding will be considered. The nominee may not be on probationary status for any reason (i.e. performance, conduct, weight/body fat standards), or assigned to a unit with an open Unit Evaluation (UE) rating of less than Meets Standards. Nominees not meeting these requirements will be considered ineligible for award consideration or board review.

59 AFJROTCI SEPTEMBER Selection Process: Nominations will be submitted via the AFJROTC Form 98. Rater s comments to support the award nomination will be included in Block VI of the form with limit of up to one additional type page of comments if needed. The rater comments should be a brief, concise, measureable description of the instructor s specific achievement in three performance areas: 1) Instructor impact on the unit/school; 2) Instructor impact on the cadets; 3) Instructor impact on the community. Preferred format for rater s comments is bullet format. Additional comments by an indorsing official are not requirement, but may be included. NOTE: An example of award nomination format is at Attachment Nominees will be scored on a 100 point scale. Board evaluation of nominees will be comprised of up to 75 points, with an additional score of up to 25 points based on instructor impact on unit meeting or exceeding enrollment viability; extra-curricular unit activities; and unit receipt of Distinguished Unit Award (DUA) or Distinguished Unit Award with/merit (DUAM) Awards: Outstanding Instructor Award (OIA): All officer and NCO instructors meeting eligibility criteria in paragraph will receive the Outstanding Instructor Award (OIA). The OIA will consist of a congratulatory letter and AFJROTC Form 312, Outstanding Instructor Award, signed by Holm Center/JR Outstanding Instructor Award with Merit (OIAM): All approved OIA nominees will be boarded by a panel of AFJROTC Area Administrator s (AAs) under the selection process outlined in paragraph Based on board scores, the top 10% of total number of assigned AFJROTC officer instructors and top 10% of total assigned AFJROTC NCO instructors will be awarded the Outstanding Instructor Award with Merit (OIAM). The OIAM will consist of a congratulatory letter, OIA certificate of recognition, a Gold Instructor Badge and 10 points added to each selectee s instructor application score (50 point limit for OIAM recognition over AFJROTC career) Outstanding Instructor of the Year (OIY): An AFJROTC Director s Board consisting of either the AFJROTC Director or Deputy Director and last least two AFJROTC branch chiefs from Operations, Instructor Management and Curriculum will board the top 10 officer and NCO OIAM winners to select the Outstanding Officer and NCO Instructor of the Year (OIY). The OIY will receive a congratulatory letter, a Gold Instructor Badge, trophy or plaque, 50 points added to the selectee s instructor application score, and $200 in funds towards a unit CIA trip. The OIYs would be the AFJROTC representative for other organizational (i.e. Holm Center, AFA, AFSA, etc.) annual award recognition Procedures: Instructors nominated and selected must best exemplify the standars of performance conduct outlined in paragraph Instructors not meeting the criteria under paragraph 22.3., will not be considered for award selection. Upon selection and approval by Holm Center/JR, instructors award winners will be announced to all units NLT 30 May.

60 60 AFJROTCI SEPTEMBER 2010 Chapter 23 WEIGHT AND BODY FAT MANAGEMENT PROGRAM (WBFMP) Purpose. All instructors must maintain and present an acceptable military appearance and stay within body fat standards. The WBFMP establishes procedures to prevent hiring of applicants for AFJROTC instructor duty who exceed weight and body fat standards or do not present an acceptable appearance in uniform; to monitor the body fat status and appearance of SASIs and ASIs; and to eliminate instructors who do not conform to body fat standards Standards and Procedures. The AFJROTC WBFMP program is based on AFJROTC height and maximum allowable weight (MAW) standards and DODI , Physical Fitness and Body Fat Program Procedures, Circumference Measurement Techniques and Percent Fat Estimation Tables Terms Explained: Body Fat Measurement (BFM). A determination of an individual's body fat percentage using a circumferential measurement technique as outlined in Attachments 6 and Body Fat Percentage. The percent of body fat tissue versus total body composition (body muscle, bone, water, and fat) Medical Practitioner. A physician, a physician assistant (PA), or nurse practitioner (NP) working under a physician's supervision who is authorized to certify the individual's overfat condition is controllable and the body fat measurement was properly administered Monthly. Calendar month or a period of time from any day of the month to the corresponding day of the next month. Periods of approximately 30 days Day Orientation Period. 90-day period to allow instructors identified as being over weight/body fat to adjust their diet and lifestyle for proper classification into the WBFMP Observation Period. A 6-month period after the member has met the body fat standards during which the member continues monthly body fat measurements to reinforce a healthy lifestyle Overfat. The condition of an individual when the body fat percentage exceeds 26 percent for men and 36 percent for women Satisfactory Progress. A change in body fat composition or weight resulting in a decrease of at least 1 percent in body fat each month or a loss of 3 pounds for women or 5 pounds for men Unsatisfactory Progress. Failure to reduce weight or body fat at the rates described for satisfactory progress while in Phase I, an increase in body fat resulting in an individual

61 AFJROTCI SEPTEMBER exceeding body fat standards in Phase II, or failure to report weight and body fat measurements to Holm Center/JRI every 30 days as required Responsibility of Schools. School officials should be aware that the Air Force requires AFJROTC instructors to maintain prescribed body fat standards and present an acceptable military appearance or the instructor's certification to teach AFJROTC will be withdrawn. The principal (or designated administrator) evaluates the appearance of the SASI on the AFJROTC Form 98 and indorses the AFJROTC Form 98 on the ASI (Chapter 20) Responsibility of the Air Force. Holm Center ensures instructors maintain body fat and appearance standards, enter the WBFMP and lose excess body fat, apply appropriate waivers for medical deferral or unusual circumstances, or become decertified. The program is administered by Holm Center/JRI Responsibility of Instructors. Instructors must know and meet prescribed body fat and military appearance standards. If entered into the WBFMP, they are expected to conscientiously pursue a reasonable and satisfactory body fat loss program. They should seek medical assistance in establishing a safe and effective body fat reduction program and exercise self-discipline and self-motivation in reaching their body fat standard. They must understand that failure to reach their body fat standard or a professional military appearance in a specified period of time will result in decertification Procedures: Applicants. Applicants for AFJROTC instructor duty must meet Air Force body fat standards and present an acceptable Air Force image in uniform before the application is accepted. Holm Center/JRI ensures that the applicant information packet includes weight standards and makes it clear that such standards must be met before an application is accepted. If the application reflects an unacceptable weight, a BFM is requested. If the body fat standard is not met, the application is returned without action Instructor Weight Checks. Weight tables at Attachment 4 reflect the point at which obesity normally begins, based on height measurements. These weight tables will be used as an initial indicator that body fat standards may have been exceeded. Instructors are required to report their height and weight on the AFJROTC Form 98, on unit self-assessment reports, unit evaluations conducted by Area Administrators or when directed by Holm Center/JR. Follow procedures for weight checks and height measurements at attachment Body Fat Standards. If instructors exceed their prescribed weight, a body fat measurement is required. The circumferential measurement technique at Attachments 6 and 7 is the only acceptable body fat measurement technique. Another indicator of excessive body fat is an individual's professional military appearance. Instructors who present a poor professional military appearance will be measured for body fat percentage, regardless of weight. Body fat standards are 26 percent for men and 36 percent for women. Instructors who are identified as exceeding body fat standards are entered into the WBFMP to help them lose body fat, achieve a professional military appearance, and comply with Air Force standards.

62 62 AFJROTCI SEPTEMBER Day Observation Period. Instructors exceeding their maximum allowable (MAW) and identified as over body fat standards will be entered into the 90-Day Orientation Period, provided weight and dietary information, advised to establish an exercise plan, and seek medical assistance. After the 90-day orientation period, the instructor must submit a followup weight and body fat measurement worksheet using the WINGS user guide IAW applicable Attachments 5, 6 and 7 to Holm Center/JRI. If within body fat standards, the instructor will be entered into Phase II. Instructors not meeting body fat standards will be considered for placement on probational certification and entry into Phase I of the WBFMP. All instructors in Phase I will be on probational certification. Instructors with multiple failures of Phase I or multiple entry into any phase of the program may e subject to decertification Phase I (Weight Loss Period). Instructors exceeding body fat standards will be entered into Phase I of the WBFMP and are required to develop an exercise/diet plan. Information copies of correspondence are provided to the SASI, principal, and area administrators. The following procedures apply: Unless a temporary medical deferral is granted (see paragraph 23.8), female instructors must lose at least 1 percent in body fat per month or 3 pounds and male instructors must lose at least 1 percent in body fat or 5 pounds per month Instructors are probationally certified when they are placed in the WBFMP (table, rule 10). They are not entitled to transfer consideration while in Phase I. Should they terminate employment while in probational status, they are ineligible to reenter the AFJROTC instructor program The body fat status of instructors in Phase I is monitored on a monthly basis. Body fat measurements will be conducted by certified school staff personnel, medical personnel, Area Administrators or AFJROTC personnel. The measurements will be provided monthly to Holm Center/JRI. Failure to provide required body fat status within 5 duty days of its due date could result in decertification. NOTE: Staff personnel are considered certified upon appointment by the principal and receipt and review of Attachments 6 and Instructors who meet body fat standards are removed from Phase I and placed in Phase II of the WBFMP. Upon placement in Phase II, probational certification is rescinded. Informational copies of correspondence are provided to the SASI, principal, and area manager Failure to meet Phase I requirements. Instructors having multiple failures to make satisfactory progress in Phase I and/or who fail to submit timely 30-day measurements as required may be subject to decertification Summer Break Requirements. During the summer break, instructors on a 10 or 11-month contract will not be required to report 30-day WBFMP measurements during summer break, but will be required to continue maintaining monthly requirements by losing the required weight/body fat percentage during their summer break. Instructors on

63 AFJROTCI SEPTEMBER a 12-month contract will continue to report 30-day WBFMP measurements as required. Immediately upon the start of the school year, instructors on a less than 12-month contract will report an accumulative account of progress to Holm Center/JRI. Measurements will reflect an accumulation of monthly progress showing the required weight/body fat loss during the summer break. If progress is successful, the instructor is credited for those months as having successful progress on the program. If weight/body fat requirements are met during summer break, the instructor will be removed from Phase I and placed in Phase II upon return to school and reporting of weight/body fat standards. Instructors who fail to meet Phase I requirements during the summer break as prescribed by paragraph will be subject to decertification Phase II (Observation Period). Instructors in the WBFMP who reach their body fat standards stay in the program for 6 months and must report their body fat measurements every 30 days. Instructors who maintain body fat standards for 6 months are removed from the WBFMP. Failure to provide 30-day measurements within 5 days of the due date will result in return to Phase I or consideration for decertification Temporary Medical Deferral. A WBFMP participant may request a temporary medical deferral from Phase I of the WBFMP if such a recommendation is made by a medical practitioner for a condition which prevents meeting the body fat loss (to include a description of medication and/or condition that impedes the instructor s ability to meet weight and body fat standards). A medical practitioner must recommend a temporary medical deferral to Holm Center/JR by documenting the individual's limitations and conditions. Approved temporary medical deferrals may be granted only for the length of time specified by the medical practitioner or a maximum of 6 months, whichever is shorter. In those unique situations that clearly justify an additional deferment, Holm Center/JR may approve a 6-month continuation. Instructors requiring more than two 6-month deferrals will be considered on a case-by-case basis. Instructors are not eligible for transfer consideration while in this status Body Fat Standard Adjustment for Unusual Circumstances. Unusual cases such as permanent medical or physical conditions may arise in which an instructor s body fat percentage is determined to exceed the standard prescribed by this regulation, but in the opinion of the Holm Center/JR, the instructor does not appear over fat. In such cases, a body fat standard adjustment may be warranted. The following will normally apply: Instructors requesting a body fat adjustment will obtain a body fat measurements conducted by a medical doctor IAW Attachment 6 or 7, a written statement describing the instructor s condition, to include description of the instructor s overall physical condition, verification of how the condition impedes the instructor s ability to meet standards, longterm prognosis, medication prescribed, and if the instructor is considered to be over fat The instructor will provide a written request for body fat adjustment with the practitioner results described in paragraph and a current full-length photo (profile and straight-on poses) to Holm Center/JR. The adjusted standard may not exceed the instructor's measured body fat percentage at the time the adjustment is granted.

64 64 AFJROTCI SEPTEMBER Holm Center/JR may disapprove the request if the proposed body fat standard adjustment will detract from the instructor's military appearance. Disapproved correspondence is returned to the instructor and an information copy is forwarded to Holm Center/JRI If Holm Center/JR concurs that the proposed body fat standard adjustment will not detract from the instructor's military appearance. Holm Center/JRI will process the correspondence to Holm Center/JR, the final approval authority, who acts on each case according to information provided Holm Center/JRI may recommend that Holm Center/JR revoke an adjustment at any time if the instructor ceases to present a professional military appearance. An approved BF adjustment is valid for up to one year from date of approval. Requests for renewals are the responsibility of the instructor and will be submitted annually to HQ Holm Center/JRI for evaluation When a body fat standard adjustment is disapproved, the instructor will be placed in or continued in the WBFMP. Chapter 24 INSTRUCTOR PAY Introduction. The Air Force reimburses schools or school systems hosting AFJROTC units for a portion of AFJROTC instructor salaries. The Director, Junior ROTC Program (Holm Center/JR), administers the instructor pay system. All documentation forms, or requests for the Holm Center Junior ROTC Program should be mailed to: Holm Center/JR (JRI, JRO, JROL, JRR), 551 East Maxwell Blvd, Maxwell AFB AL Terms Explained: Academic Year (AY). The annual period of academic instruction at any given school. For the purpose of this directive, the AY is established as 1 July through 30 June Active Duty Pay and Allowances. The pay and allowances authorized for active duty military members (includes base pay, basic allowance for housing (BAH), basic allowance for subsistence (BAS), and clothing replacement allowance (for NCOs only) and cost-ofliving allowance (COLA) for select areas within the continental United States (CONUS) and Alaska and Hawaii). Overseas housing allowance (OHA) and COLA may be applicable at overseas locations. These amounts are used only in determining MIP for AFJROTC instructors; Instructors do not actually receive active duty pay or allowances Air Force Contribution (AFC). The amount the Air Force reimburses the school or school system for a portion of instructor salaries and is equal to one-half of each instructor s minimum instructor pay (MIP).

65 AFJROTCI SEPTEMBER Minimum Instructor Pay (MIP). The minimum salary the school or school system hosting an AFJROTC unit is required to pay the instructor for instructor duties in direct support of the AFJROTC program. The amount of MIP is the difference between the active duty pay and allowances the instructor would receive if on active duty, and the instructor's gross retired pay entitlement. (The MIP is the required minimum salary and should not be considered a cap or limit to the amount of pay agreed upon between the instructor and the school. Schools are highly encouraged to consider paying more than the MIP to improve instructor continuity, reduce vacancies, and provide fair reimbursement for work performed outside normal school hours.) Retired Pay. An amount of money prescribed and limited by law which a military member receives monthly upon retirement from Air Force extended active duty Terminal Leave. A period of time for which a member is authorized a leave of absence from military duties immediately prior to the effective date of retirement Period for which MIP and AFC are Applicable. The total MIP due to the instructor and the AFC payable to the school or school system for the AY is determined by the time period that the instructor performs duties in direct support of AFJROTC. Reimbursement is not authorized if the instructor performs duties for the school that is not in direct support of AFJROTC or for any period of time that the instructor does not work. (This does not prevent AFJROTC instructors from serving on a committee or performing routine duties that are rotated regularly among other teachers in the school nor does it prevent them from having holidays, sick leave, or vacation days within the normal school year in accordance with the policy for all teachers within the school system.) The Air Force is not authorized to provide reimbursement for any portion of salaries of instructors employed while on terminal leave from the Air Force. School officials must report inclusive dates of work in support of AFJROTC to Holm Center/JRR on the minimum no later than 1 June of each year DD Form 2767, JROTC Instructor Annual Certification of Pay and Data Form: Purpose Provides inclusive dates of work in support of AFJROTC for the current AY for each AFJROTC instructor. Holm Center/JRR uses the inclusive work dates provided to determine MIP due each instructor and the amount of the AFC to MIP for the AY that is just beginning. The DD Form 2767 also requires the inclusive dates worked during the AY just ended. Reimbursement payments cannot be made without this certification Holm Center/JRR provides the link to download DD Form 2767 to instructors in April of each year. School officials and instructors must complete a form for each instructor and forward the forms to arrive at Holm Center/JRR no later than 1 June each year Submission of DD Form 2767:

66 66 AFJROTCI SEPTEMBER New Instructors. School officials must provide DD Form 2767 for new instructors to Holm Center, Junior ROTC Program, Instructor Management Section (Holm Center/JRI) Returning Instructors. Pay records are created in the computerized pay system at the beginning of each AY. Reimbursement of the AFC to MIP is made only for instructors with a DD Form 2767 on file. Submit the forms to Holm Center/JRR Terminating Instructors. DD Form 2767 verifies prior year work dates Changes or Corrections to Reported Dates of Work. If the beginning or ending work date reported on the DD Form 2767 is changed, or if an error in dates reported is noticed, immediately forward a written notice of the change or correction to Holm Center/JRR (Instructor Pay). The notice must be signed by a school official. Immediately notify Holm Center/JRI (Instructor Management) of any change in the instructor's employment status such as leave without pay, resignation, or dismissal. When a change affects the instructor's pay status but does not terminate employment, forward a copy of the notification to Holm Center/JRR Information Required from Instructors. In order to determine the appropriate rates to be included in the calculation of MIP, instructors must provide the following to Holm Center: DD Form 2754, JROTC Instructor Pay Certification Worksheet for Entitlement Computation. Each instructor employed must provide the information upon initial hire, upon request from Holm Center/JRR, or anytime there is a change in information reported. The housing cost information is required to determine the amount of OHA, if any, to be included in the computation of MIP. Dependent information is required to determine the amount of BAH, CONUS COLA, and COLA to be included. If instructors do not provide the required information, BAH (at without dependent rate only), will be included in the MIP computation, and the COLA, and OHA will not be included in their MIP computation. Instructors must inform Holm Center/JRR immediately of any change in the information reported Due Dates for Instructor Information. Holm Center/JRR provides notification and the link to download form to instructors in April of each year. Instructors must return the certifications to Holm Center/JRR no later than 1 June each year. Failure to provide the necessary information may result in MIP being computed incorrectly and erroneous salary payments Computation of MIP: Initial Hire. Holm Center/JRI will notify Holm Center/JRR when a new instructor is hired. Holm Center/JRR then requests the new instructor to provide certification of housing expenses and dependent status. Holm Center/JRR estimates the monthly MIP for each new instructor and notifies school officials and the instructor of the amount. Upon receipt of proper documentation, a pay record is created at the Defense Finance and Accounting Service-Denver Center (DFAS-DE) in the Department of Defense (DoD) JROTC Pay System.

67 AFJROTCI SEPTEMBER Returning Instructors. After the required documentation for the year is received, the pay records will be reactivated with the new pay data Monthly Reimbursement of AFC. Holm Center/JRR reimburses the AFC for each instructor's MIP for the period the instructor performs AFJROTC duties. Reimbursement is processed after the end of each month within the AY. Electronic Funds Transfer (EFT) is made to the banking institution specified by school officials by the 10th of the following month Pay Schedules. Schedules showing pay amounts are produced during the computerized reimbursement process. Schedules are provided to instructors and school officials after the end of the reimbursement month as follows: AFJROTC Instructor s Monthly Statement. This statement is forwarded to the instructor. It shows the total active duty pay and retired pay used in computing MIP and the AFC for the month. Each instructor should keep the monthly statements from July-June. At the end of the AY (30 June), the monthly MIP amounts should be added and compared to the salary amounts paid by the school to ensure MIP for the AY was met. (See paragraph ) NOTE: Active duty pay is an amount used only in determining MIP; instructors do not receive active duty pay or allowances AFJROTC District Totals. This statement is forwarded to the school or school system to provide the amount of the reimbursement EFT for the month. It shows the name and Social Security Number of each instructor for whom reimbursement is made; the MIP and AFC for each instructor for the month during the reimbursement month; the total reimbursement for each instructor; the total reimbursement for each school; and the total reimbursement for the school system, if applicable School Pay Periods. MIP is computed and shown on computer-generated schedules for each calendar month during the AY. School pay periods are not required to conform to those shown on the pay schedule, and may be established in accordance with local pay cycles Changes in MIP. The amount of MIP is subject to change due to the following: Active Duty Pay Increases. MIP increases when an active-duty pay raise becomes effective. Computer generated pay schedules are provided showing MIP based on the new active duty pay rates to school officials and instructors when official pay rates are effective. The schedules show rates of pay for the effective month of the raise Changes in Dependent Status. The amount of BAH and CONUS COLA used in determining MIP is based on the instructor's dependent status. There is a "with-dependents" rate and a "without-dependents" rate. This amount will change if an instructor's dependent status changes. Instructors are required to report all changes to Holm Center/JRR Changes in Housing Expenses. The amount of OHA used in determining MIP is dependent upon the instructor's actual monthly housing costs. The amount is subject to change when an instructor's housing costs change. Instructors must report all changes to Holm Center/JRR.

68 68 AFJROTCI SEPTEMBER Changes in OHA and COLA Rates. OHA and COLA rates used in determining MIP for instructors employed overseas change frequently, often several times in 1 month. Due to the numerous changes in these rates, Holm Center/JRR does not notify school officials or instructors of changes in MIP due to OHA or COLA rate changes; however, such changes are included in MIP amounts shown on the pay schedules Longevity Increases. Total active duty pay used in determining MIP may increase when instructors reach 16, 18, 20, 22, 24, or 26 years longevity. Longevity increases vary according to rank. Not all ranks receive an increase every 2 years. For example, a major reaches maximum base pay at 18 years longevity while a full colonel reaches maximum at 26 years longevity. As a result of longevity increases, MIP also increases. These increases are shown on the AFJROTC district totals and the AFJROTC instructor monthly statement Retired Pay Increases. MIP decreases when a raise in retired pay becomes effective. Holm Center/JRR provides written notification of the retired pay increase on the appropriate District Monthly Statement Variations in MIP. Monthly MIP may vary due to the following: BAS Rates. The BAS rate used in computing MIP for retired enlisted instructors is a daily rate, and the total amount included is based on the actual number of days in the month Overseas COLA Rates. COLA is included in the computation of MIP for instructors at some overseas locations. When a COLA is applicable, it is calculated on a daily basis, and the total amount included in the MIP computation is dependent upon the actual number of days in the month Starting and Ending Dates of Employment. Active duty pay (with the exception of some allowances) and retired pay are based upon monthly rates, and every month is considered to have 30 days. When an instructor works a partial month, the monthly pay rates are prorated (based on the daily rates for a 30-day month multiplied by the actual number of calendar days of employment) Adjustment of MIP for the AY. If the school or school system has not paid each instructor at least the minimum salary required for the AY, an additional payment from the school or school system to the instructor to is required adjust the shortage. If inclusive dates of work originally provided to Holm Center/JRR on the DD Form 2767 were incorrect and the AFC to MIP was paid incorrectly, an adjustment to the amount paid is required Deductions from Instructor Salaries. School officials should ensure the gross wages earned by each instructor are subject to the same deductions as wages earned by other school district employees in the same category. NOTE: The Internal Revenue Service has ruled that the gross income earned by AFJROTC instructors from educational institutions is taxable income (Revenue Rulings and 72-69) School Mailing Address. If the address used to forward schedules is incorrect, provide written notification of the correct address to Holm Center/JRR (Instructor Pay), 551 East Maxwell Blvd, Maxwell AFB, AL, Address labels and schedules are printed from

69 AFJROTCI SEPTEMBER data in computer records, and can use a four-line address. The second line is an attention line which can identify a specific office name or symbol Inquiries. Direct all questions or requests for information to Holm Center/JRR, or phone at extensions 5892/1623 or (334) /1623. You may also write Holm Center/JRR (Instructor Pay), 551 East Maxwell Blvd, Maxwell AFB, AL, DELETED DELETED Chapter 25 DELETED DEBRA BEAN, Col, USAF Director, Air Force Junior ROTC Director, Air Force JROTC

70 70 AFJROTCI SEPTEMBER 2010 Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION References AETCI , Prevention of Heat Stress Disorders AFI , Fitness Program AFI , Vehicle Operations AFI , Computer Systems Management AFI , Air Force Messaging AFI , Web Management and Internet Use AFI , Air Force Privacy Act Program AFI , Junior Reserve Officers Training Corps (JROTC) Program AFI Vol 1, Training Development, Delivery, and Evaluation AFI , Dress and Personal Appearance of Air Force Personnel, and AETC Supplement 1 AFI , Professional and Unprofessional Relationships AFMAN , USAF Supply Manual AFMAN , Reports of Survey for Air Force Property AFMAN , Management of Records AFOATSI , AFOATS Public Affairs Program AFOATSI , The Air Force Junior ROTC (AFJROTC) Program AFPD 23-1, Requirements and Stockage of Materiel AFRSI , Recruiting Procedures for the Air Force Article 92, Uniform Code of Military Justice AS 016, Special Purpose Clothing and Personal Equipment AS 706B, Air Force Reserve Officer Training Corps DoDI , Junior Reserve Officer Training Corps Program

71 AFJROTCI SEPTEMBER DoDD , DoD Policy on the Use of Government Aircraft and Air Travel DoDM M, Defense Materiel Disposition Manual FAR 61, Certification: Pilots, Flight Instructors, and Ground Instructors FAR 91, General Operating and Flight Rules F036 AETC B, Air Force Junior ROTC (AFJROTC) Applicant/Instructor System Public Law , Section 625 Public Law , Junior Reserve Officer Training Corps Program Title 10, United States Code, Section , Junior Reserve Officer Training Corps Title 10, United States Code, Section 102, Junior Reserve Officer Training Corps Prescribed Forms AFJROTC Form 59, Application for Establishment of Air Force Junior ROTC Unit (OMB Number ) AFJROTC Form 98, Air Force Junior ROTC Instructor Evaluation Report AFJROTC Form 102, Interview of AFJROTC Instructor Applicant AFJROTC Form 200, Application for Air Force Junior ROTC Instructor Duty AFJROTC Form 308, AFJROTC Certificate of Recognition AFJROTC Form 310, AFJROTC Certificate of Completion AFJROTC Form 311, Aerospace Science Instructor Certificate AFJROTC Form 312, Outstanding Instructor Award AFJROTC Form 313, Advanced Instructor Certification Adopted Forms SF 702, Security Container Checksheet DD Form 2768, Military Air Passenger/Cargo Request DD Form 200, Financial Liability Investigation of Property Loss DD Form 1131, Cash Collection Voucher DD Form A, Issue Release/Receipt Document

72 72 AFJROTCI SEPTEMBER 2010 DD Form 2754, JROTC Instructor Pay Certification Worksheet for Entitlement Computation DD Form 2767, JROTC Instructor Annual Certification of Pay and Data Form AF Form 847, Recommendation for Change of Publication AF Form 1256, Certificate of Training AF Form 1473, Gun/Equipment Room Inventory AF IMT 2005, Issue/Turn-in Request AF IMT 2426, Training Request and Completion Notification Abbreviations and Acronyms AA ADPE AETC AFC AFJROTC AFWA AIM AMA APT AS AS ASI ATHC AU AY BAH BAS Area Administrator Automated Data Processing Equipment Air Education and Training Command Air Force Contribution Air Force Junior Reserve Officer Training Corps Air Force Weather Agency Air Force Information Technology Management System Academy of Model Aeronautics Awareness Presentation Team Aerospace Science Allowance Source Aerospace Science Instructor Aerospace and Technology Honors Camp Air University Academic Year Basic Allowance for Housing Basic Allowance for Subsistence

73 AFJROTCI SEPTEMBER BDU BFM CA/CRL CATM CIA CMPF COAR COLA CONUS COSSA CRA DOD DRMO DUA EFT ER FAR Holm Center Holm Center/CC Holm Center/JR IAW IFR IT JAIC JROTC Battle Dress Uniform Body Fat Measurement Custodian Authorization/Custody Receipt Listing Combat Arms Training and Maintenance Curriculum in Action Curriculum, Materials, Publications, and Forms Guide Council of Area Representatives Cost-Of-Living Allowance Continental United States Council on Secondary School Affairs Clothing Replacement Allowance Department of Defense Defense Reutilization Marketing Office Distinguished Unit Award Electronic Funds Transfer Evaluation Report Federal Aviation Regulations Jeanne M. Holm Center for Officer Accessions and Citizen Development Commander, Holm Center Director, AFJROTC In Accordance With Instrumental Flight Rules Information Technology Junior Reserve Officer Training Corps Academic Instructor Course Junior Reserve Officer Training Corps

74 74 AFJROTCI SEPTEMBER 2010 KHAS LE MILPER MIP MPC NASA NP OHA OIA OIAM OIY O&M PA PA PIC PT RD ROS ROTC RPA SASI SECAF SLS SEA SSN Kitty Hawk Air Society Leadership Education Military Personnel Minimum Instructor Pay Military Property Custodian National Aeronautics and Space Administration Nurse Practitioner Overseas Housing Allowance Outstanding Instructor Award Outstanding Instructor Award with Merit Outstanding Instructor of the Year Operation and Maintenance Public Affairs Physician Assistant Pilot in Command Physical Training Regional Director Report of Survey Reserve Officer Training Corps Reserve Personnel Appropriations Senior Aerospace Science Instructor Secretary of the Air Force Summer Leadership School Service Educational Activities Social Security Number

75 AFJROTCI SEPTEMBER TA TCTO USC VCO VCR VFR WBFMP Table of Allowance Time Compliance Technical Order United States Code Vehicle Control Officer Video Cassette Recorder Visual Flight Rules Weight and Body Fat Management Program Terms Academic Year (AY). The annual period of academic instruction at a secondary institution which results in a student progressing from one grade level to another. Active Duty Pay and Allowances. The pay and allowances authorized for active duty military members (includes base pay, basic allowance for housing (BAH), basic allowance for subsistence (BAS), and clothing maintenance allowance (for NCOs only) and cost-of-living allowance (COLA) for select areas within the continental United States (CONUS) and Alaska and Hawaii). Overseas housing allowance (OHA) and COLA may be applicable at overseas locations. Aerospace Science Instructor (ASI). An AFJROTC instructor assisting the SASI in day-to-day unit operations. ASIs are normally NCOs; however additional ASI positions may be filled with officers. The ASI is supervised by, and reports directly to, the SASI. AFJROTC Units. AFJROTC programs are conducted at the secondary level of education. A unit may not be maintained by the Air Force in a school that hosts a Junior ROTC program from another service, except when located at Military Schools described in the definitions. Air Force Contribution (AFC). The amount the Air Force reimburses the school or school system for a portion of instructor salaries and is equal to one-half of each instructor s minimum instructor pay (MIP). Air Force/School Agreement. A agreement between the Holm Center Commander and the host school superintendent as a condition of unit activation and operation that stipulates standards and guidelines for unit operation. Council of Area Representatives (COAR). AFJROTC advisory panel. Consists of senior officer and non-commissioned officer instructors representing AFJROTC areas. Members are chosen by the Director of AFJROTC. COAR members will: Make recommendations on/for actionable plans (versus developing them). Because COAR members have limited time due to home-unit responsibilities, HQ will create actionable plans based on approved COAR recommendations.

76 76 AFJROTCI SEPTEMBER 2010 Be a filter to HQ from the field. COAR members will monitor concerns and recommendations from the field on HQ policy via a Cyber Campus Message Board. While one unit s concerns should not be ignored, the intent of this policy is to allow the COAR members to filter the questions and concerns from the field and forward them to HQ when a consensus is reached in their area. A COAR recommendation will accompany any unit concerns forwarded to HQ. Be a filter to the field from HQ. COAR members will serve as an advisory panel and a field advocate to provide input to HQ before sweeping policy changes are made. Be an advocate of HQ. COAR members will act as co-process owners, communicating and promoting HQ policies. Be equal partners. Officer and SNCO members will have an equal status on the COAR. Both must coordinate with one another before replying to message boards or forwarding inputs to HQ. Serve 3-year terms, with one third of the members rotating annually. No area will have both of their representatives rotate during the same year. Meet on an 8-month schedule. The rotation will be November, July, and March. This schedule will prevent two meetings during the same school year and will decrease the likelihood of impacting summer commitments. Council on Secondary School Affairs (COSSA). COSSA meets as needed and is comprised of representatives from high schools hosting AFJROTC units. COSSA advises and makes recommendations to the Holm Center Commander regarding current issues and problem areas. Holm Center/JR selects members. Director, Air Force Junior ROTC (Holm Center/JR). Holm Center/JR manages AFJROTC program operations, instructor management, and logistics. Holm Center/JR is responsible for overall AFJROTC program content, direction, and coordination. High Schools. Public or private secondary institutions that are not operated under the concept of Military Schools. Jeanne M. Holm Center for Officer Accessions and Citizen Development (Holm Center). The single point for Air Education and Training Command (AETC) officer accessions training that includes a commissioning through Officer Training School and Reserve Officer Training Corps. It also provides citizenship education and aerospace awareness through Junior ROTC. Logistical Support. Supplies and services used in the operation of an AFJROTC unit. The Air Force provides payment for specified items within established limits. Logistical Support Payment Period. The logistical support payment period is 1 October through 30 September. Military Schools. Military-oriented schools at the secondary level that organize students as a corps of cadets under constantly maintained discipline. All members of the corps are required to be in uniform for most school activities, meeting standards similar to those maintained at military academies.

77 AFJROTCI SEPTEMBER Minimum Instructor Pay (MIP). The minimum salary the school or school system hosting an AFJROTC unit is required to pay the instructor for instructor duties in direct support of the AFJROTC program. The amount of MIP is the difference between the active duty pay and allowances that the instructor would receive if on active duty and the instructor's gross retired pay entitlement. Principal (or equivalent). The on-site person responsible for the AFJROTC program at the host school. Regional Director (RD). Regional Directors serve as assessment officials for Holm Center/JR. RDs provide unit oversight in the forms of unit evaluations, staff assistance visits, new unit visits, and SLS evaluations. Retired Pay. An amount of money prescribed and limited by law which a military member receives monthly upon retirement from Air Force extended active duty. Senior Aerospace Science Instructor (SASI). The AFJROTC officer instructor of senior rank at the host school responsible for day-to-day unit operations. The SASI reports to the principal (or equivalent) and ensures applicable instructions are complied with and the unit is operated in an efficient, military manner. The SASI will be designated as a department head (or equivalent) at the host school. The SASI acts as the unit commander providing overall direction to the ASI and cadet programs/activities. Superintendent (or equivalent). The official agreement with the Air Force for the establishment and continuation of an AFJROTC unit at a host school within the superintendent s district. Overall responsibility for AFJROTC programs rests with this individual or their designated representative. Terminal Leave. A period of time for which a member is authorized a leave of absence from military duties immediately prior to the effective date Unit Viability. To meet minimum enrollment requirements, units must maintain a Viability Headcount of: a) 10% of the number of students enrolled in the school, or b) 100 cadets; whichever is less. HQ may impose a minimum enrollment requirement for schools with a population of less than 800 students. Viability Headcount. Headcount = Viability Head

78 78 AFJROTCI SEPTEMBER 2010 Attachment 2 AFJROTC INSTRUCTOR BADGE A2.1. AFJROTC Instructor Badge. Wear of the AFJROTC instructor badge by instructors is optional, but highly encouraged. The badge is issued to new instructors following the completion of Junior ROTC Academic Instructor Corse (JAIC) at Maxwell AFB, AL. The badge is only available in a chrome finish and from the Maxwell Military Clothing Store. Additional AFJROTC badges may be requested through HQ Holm Center/JRI, 551 East Maxwell Blvd., Maxwell AFB AL ; via HQ-InstructorMgmt@afjrotc.net; or (334) , at the current clothing sales price (contact Holm Center/JRI for cost). A2.2. Wear of the AFJROTC Instructor Badge. A Men s Service Dress Uniform. The AFJROTC instructor badge is worn on the right side centered 1/2 inch below the nametag (Ref AFI , Dress and Personal Appearance of Air Force Personnel, Figure 2.1 and Figure 2.2; and AETC Sup 1) A Women s Service Dress Uniform. (Ref AFI , Figure 2.13 and Figure 2.14; AETC Sup 1). A Men s Short Sleeved or Long Sleeved Shirts. The AFJROTC instructor badge is worn on the right pocket between the left and right edges and bottom of flap of the pocket (Ref AFI , Figure 2.4 and Figure 2.5; and AETC Sup 1). A Women s Short Sleeved or Long Sleeved Blouse. The AFJROTC instructor badge is centered 1/2 inch above the name tag (Ref AFI , Figure 2.17 and Figure 2.18; and AETC Sup 1).

79 AFJROTCI SEPTEMBER Attachment 3 EXAMPLES OF CALCULATING ENROLLMENT FOR INSTRUCTOR AUTHORIZATION A3.1. Traditional, Modified 4X4 Block (keep cadets entire year), Trimester, and A/B Block Scheduling: A yearly average teaching load of 151 cadets or more enrolled in Aerospace Science classes and is projected to remain in excess of that number one additional instructor is authorized. Authorization of more instructors is based on increments of 100 cadets enrolled in Aerospace Science class. Teaching load is defined as one cadet enrolled in Aerospace Science class. EXAMPLE: TRADITIONAL (NO CHANGE) MODIFIED 4X4 BLOCK SCHEDULING (KEEP CADETS ENTIRE YEAR) calculate the same as Traditional Scheduling. TRIMESTER calculate the same as Traditional Scheduling. A/B BLOCK SCHEDULING This unit IS authorized a third instructor This unit MAY BE authorized a third instructor A Block 85 Cadets A Block 80 Cadets B Block 95 Cadets B Block 75 Cadets 180 TOTAL (projected continuation) 155 TOTAL (if attrition* is included and will not drop below 151) will not drop below 151) A3.2. 4X4 Block Scheduling: An average teaching load of both blocks totaling 151 cadets or more enrolled in Aerospace Science classes authorizes one additional instructor. Authorization of more instructors is based on increments of an average of 100 cadets enrolled in Aerospace Science classes. EXAMPLE: 4X4 BLOCK This unit IS authorized a third instructor under 4x4 Block scheduling 1st Term 150 Cadets 2d Term 165 Cadets 315 TOTAL divided by 2 = yearly average teaching load of (151 yearly average enrollment required for a 3d instructor position) This unit IS NOT authorized a third instructor under 4x4 Block scheduling 1 st Term 150 Cadets 2 nd Term 110 Cadets 265 TOTAL divided by 2 = yearly average teaching load of (151 yearly average

80 80 AFJROTCI SEPTEMBER 2010 Enrollment required for a 3d instructor position) A3.3. Modified Block Scheduling: An average of 151 cadets or more enrolled in Aerospace Science classes and projected to remain in excess of that number per day authorizes one additional instructor. Authorization of more instructors is based on increments of an average of 100 cadets enrolled in Aerospace Science classes. EXAMPLE: This unit IS authorized a third instructor This unit MAY BE authorized a third instructor Monday 220 Cadets Monday 170 Cadets Tuesday 145 Cadets Tuesday 135 Cadets Wednesday 145 Cadets Wednesday 135 Cadets Thursday 145 Cadets Thursday 135 Cadets Friday 220 Cadets Friday 180 Cadets 875 TOTAL divided by 5 = 755 TOTAL divided by 5 = average average of 175 (projected of 151 (if attrition* is included and continuation) will not drop below 151) *Attrition average student withdrawal from AFJROTC enrollment over past two years. If AFJROTC enrollment not available, apply overall student enrollment attrition for past two years NOTE: Reference paragraph , additional ASI positions are not mandatory, but AFJROTC recommends school officials support additional positions when cadet enrollment exceeds 151 to sustain a quality program. In absence of support for an additional ASI, AFJROTC expects school officials to cap cadet enrollment at for only two instructors.

81 AFJROTCI SEPTEMBER Table A4.1. Weight Table Males Height (in inches) Maximum Allowable Weigh (MAW) Attachment 4 WEIGHT TABLES ½ ½ ½ ½ ½ ½ ½ ½ ¼ ½ Interpolated Weight 1/2

82 82 AFJROTCI SEPTEMBER 2010 Table A4.2. Weight Table Females Height (in inches) Maximum Allowable Weight (MAW) ½ ½ ½ ½ ½ ½ ½ ½ ½ ½ Interpolated Weight 1/ NOTE: For every inch under 60 inches, subtract 2 pounds from the MAW; for every inch over 80 inches, add 6 pounds to the MAW (for males and females).

83 AFJROTCI SEPTEMBER Attachment 5 PROCEDURES FOR WEIGHT CHECKS AND HEIGHT MEASUREMENT A5.1. Weight Checks: A The member's weight will be measured with shoes off and may be weighed in any military uniform. A The member may remove contents of pockets and any extraneous equipment (tools, keys, etc.) or outer clothing (coats, jackets, etc.). A The member should stand still while on the scale. A Measurement should be read with the measurer directly in front or behind the scale if possible. Reading the scale from either side rather than straight-on reduces accuracy. A Subtract 3 pounds for clothing for men and women. A Weight will be recorded to the nearest quarter-pound. A Recommend the weight tables be prominently displayed near unit weighing scales. A5.2. Height Measurement: A The method for height measurement is the back-to-hard surface method. A Height will be measured and not transferred from the military identification (ID) card. A Height will be measured without shoes. A Members should stand facing the person measuring them, with heels together and back straight. A The member's line of sight should be horizontal. A Measuring bar should rest lightly on the crown of the head. A Measurement should be read directly in front of the rod, not an angle from either side. A Measurement should be rounded up to the nearest half-inch. A Recommend measurement be administered before 1000 hours.

84 84 AFJROTCI SEPTEMBER 2010 Attachment 6 BODY FAT MEASUREMENT TECHNIQUE MEN A6.1.General Instructions. To measure an individual's body fat percentage you will need to know the individual's height, without shoes (rounded up to the nearest half-inch), and have a standard, nonstretching (metal, cloth/fiberglass) tape measure. When applied to the body, the tension of the tape should be sufficient to keep it in place without indenting the skin surface. All measurements will be taken on bare skin. NOTE: Measurements are conducted in a private room or in a partitioned area away from the general flow of personnel. Unless conducted by an approved medical practitioner, the body fat measurement for a male will only be conducted by another male. A6.2. Procedures: A With the individual looking straight ahead and shoulders down (not hunched), measure the neck circumference at a point just below the larynx (Adam's apple) and perpendicular to the long axis of the neck (spinal column) (Figure A6.1). Neck measurements will be rounded up to the half-inch (i.e., round 16 1/8 inches to 16 1/2 or 16 5/8 to 17 inches). Figure A6.1. Neck Measurement. A With the individual standing with arms at his sides and at the end of a normal relaxed exhalation, measure the abdominal circumference at the navel while keeping the tape level to the floor. Abdominal measurements will be rounded down to the half-inch (i.e., round 34 3/4 inches to 34 1/2 or 34 1/4 to 34 inches) (Figure A6.2). Figure A6.2. Abdominal Measurement. A The individual's body fat percentage is determined by first subtracting the neck measurement from the abdominal measurement (ensure the rounded measurements are used,

85 AFJROTCI SEPTEMBER if appropriate). Next, utilizing the attached men's chart, compare this value to the individual's height measurement. Table A6.1. Percent Body Fat for Male (Height ) Circumference Height (in) Value*

86 86 AFJROTCI SEPTEMBER 2010 Table A6.1. Percent Body Fat for Males (Height ) Circumference Height (in) Value*

87 AFJROTCI SEPTEMBER Table A6.1. Percent Body Fat for Males (Height ) Circumference Height (in) Value*

88 88 AFJROTCI SEPTEMBER 2010 Table A6.1. Percent Body Fat for Males (Height ) Circumference Height (in) Value*

89 AFJROTCI SEPTEMBER Attachment 7 BODY FAT MEASUREMENT TECHNIQUE WOMEN A7.1. General Instructions. To measure an individual's body fat percentage you will need to know the individual's height (without shoes and rounded up to the nearest half-inch), and have a standard, nonstretching (metal, cloth/fiberglass) tape measure. When applied to the body, the tension of the tape should be sufficient to keep it in place without indenting the skin surface. With the exception of women's hip measurements, all measurements will be taken on bare skin. Women's hip measurements will be taken while the woman is wearing gym-type shorts. NOTE: Measurements are conducted in a private room or in a partitioned area away from the general flow of personnel. Unless conducted by an approved medical practitioner, the body fat measurements for a female will only be conducted by another female. A7.2. Procedures: A With the individual looking straight ahead and shoulders down (not hunched), measure the neck circumference at a point just below the larynx and perpendicular to the long axis of the neck (spinal column) (Figure A7.1). Neck measurements will be rounded up to the half-inch (i.e., round 13 1/8 inches to 13 1/2 or 13 5/8 to 14 inches). Figure A7.1. Neck Measurement A With the individual standing with arms at her sides and at the end of a normal relaxed exhalation, measure the natural waist circumference. The natural waist circumference is the narrowest point, usually located about half-way between the navel and the lower end of the sternum (breast bone). When it is not easy to distinguish the narrowest point, take several measurements and use the smallest (Figure A7.2). Waist measurements will be rounded down to the half-inch (i.e., round 25 3/4 inches to 25 1/2 or 25 1/4 to 25 inches). Figure A7.2. Waist Measurement