PLANNING DEPARTMENT FILE NAMING CONVENTIONS For attaching documents into the Accela Database (Updated September 5, 2014)

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1 PLANNING DEPARTMENT FILE NAMING CONVENTIONS For attaching documents into the Accela Database (Updated September 5, 2014) Document Type AIRPORT LAND USE COMMISSION Minutes ALUC_MINUTES_DATEOFMEETING ALCOHOL BEVERAGE CONTROL FORMS Zoning Affidavit Form Letter of Public Convenience Form ABC255_APN_DATERECEIVED ABC245_APN_DATERECEIVED APN should be input as a 9 digit number with no hyphens (e.g ) APPEALS (APPEAL_FILE#_DATERECEIVED) APPEAL_PLN110XXX_ /Administrative Secretary CERTIFICATES OF COMPLIANCE DOCUMENTS (FILE#_DATERECORDED) CC110XXX _ (TYPE _FILE# _DATERECEIVED) Application Construction Management Plan General Development Plan APP_PLNXXXXXX_DATERECEIVED CMP_PLNXXXXXX_DATERECEIVED GDP_PLNXXXXXX_DATERECEIVED Application includes Colors and Materials for design approvals Amendments General Plan Amendments Area Plan Amendments Land Use Plan Amendments Implementation Plan Amendments (AMEND_REFXXXXXX_ABBREVIATION_DATEPREPARED) Abbreviations of Plans are shown at the end of this matrix. Ordinances Draft Ordinances Long Range Planning Programs Long Range Planning Community Plans ORDINANCE_REFXXXXXX_DATEPREPARED PRG_REFXXXXXX_NAME_DATEPREPARED CP_REFXXXXXX_NAME_DATEPREPARED NAME refers to the name of the program or community plan (e.g. Moss Landing) Page 1 Last Revision 9/5/14

2 ENVIRONMENTAL DOCUMENTS (Document_FILE#_DATE) Environmental Document Package [includes IS, MND or ND, NOI, NOC] ENVIRODOCS_PLN110XXX_DATEFILED Notice of Exemption Notice of Determination Notice of Preparation Draft Environmental Impact Report Recirculated Draft Environmental Impact Report Final Environmental Impact Report Supplemental Environmental Document Addendum Environmental Document NOE_PLN110XXX_DATEFILED NOD_ PLN110XXX_DATEFILED NOP_ PLN110XXX_DATEFILED DEIR_ PLN110XXX_DATEFILED RDEIR_ PLN110XXX_DATEFILED FEIR_PLN110XXX_DATEFILED SEIR_PLN110XXX_DATEFILED ADDENDUM_PLN110XXX_DATEFILED Comments Received Comments on an NOP Comments on an IS Comments on an EIR (COMMENTS_NAME_FILE#_TYPE_DATERECEIVED) COMMENTS_PLN110XXX_NOP_DATERECEIVED COMMENTS_PLN110XXX_IS_DATERECEIVED COMMENTS_PLN110XXX_DEIR_DATERECEIVED COMMENTS_PLN110XXX_RDEIR_DATERECEIVED COMMENTS_PLN110XXX_SEIR_DATERECEIVED All comments submitted should be kept under one version that is updated with the latest date received as new comments are received. IDR RESPONSES (DEPT_FILE#_DATESUBMITTED) Agricultural Commissioner County Counsel Economic Development Environmental Health Fire Department Parks Department Public Works Department Sheriffs Stormwater Regulation Water Resources Agency Others (Coastal Commission, CalTrans, etc.) AGCOMM_PLN110XXX_DATESUBMITTED COUNSEL_PLN110XXX_DATESUBMITTED HOUSING_PLN1100XXX_DATESUBMITTED EHB_PLN110XXX_DATESUBMITTED FIRE_PLN110XXX_DATESUBMITTED PARKS_PLN110XXX_DATESUBMITTED PW_PLN110XXX_DATESUBMITTED SHERIFF_PLN110XXX_DATESUBMITTED SWR_PLN1100XXX_DATESUBMITTED WRA_PLN110XXX_DATESUBMITTED (XXXX_PLN110XXX_DATESUBMITTED) Health Dept Fire Dept Parks Dept. Public Works RMA Envi. Services Water Resources. Page 2 Last Revision 9/5/14

3 LABELS (LABELS_FILE#_DATEPREPARED) Property owners within 300 feet (Discretionary Permits) Property owners within 100 feet (Admin DA) LABELS_PLNXXXXXX_ doc LETTERS / S / CORRESPONDENCE Letters / s / correspondence received from the public or applicant Letters shall be stamped applicant submittal or public submittal Letters sent by Staff (LET_NAME_FILE#_DATEOFLETTER) LET_SMITH_PLN110XXX_ (LET_FILE#_DATESENT) Former naming convention for letters/correspondence submitted by the public and/or the owner/applicant/agent was LETO. NAME would either be the last name of an individual or the name of a company/agency submitting the correspondence (e.g. Cal-Am or MRFPD). LET_STAFF_PLN110XXX_ /Planner Letters submitted at a public hearing LIBRARY REPORTS LAND USE ADVISORY COMMITTEE MINUTES (LET_authority_FILE#_DATEOFHEARING) LET_PC_PLN110XXX_ (LIB#_REPORTTYPE_DATEOFREPORT) LIB110257_BIOLOGY_ (LUAC_NAMEOFLUAC_MINUTES_DATEOFMEETING) All letters submitted at public hearing should be kept under one version with the hearing body identified in the naming convention. LUAC_BIGSUR_MINUTES_DATEOFMEETING LUAC_CACH_MINUTES_DATEOFMEETING LUAC_CARMEL_MINUTES_DATEOFMEETING LUAC_CV_MINUTES_DATEOFMEETING LUAC_DMF_MINUTES_DATEOFMEETING LUAC_GMP_MINUTES_DATEOFMEETING LUAC_NOCO_MINUTES_DATEOFMEETING LUAC_NOCONC_MINUTES_DATEOFMEETING LUAC_SO_COAST_MINUTES_DATEOFMEETING LUAC_SOCO_MINUTES_DATEOFMEETING LUAC_SPRECKELS_MINUTES_DATEOFMEETING LUAC_TORO_MINUTES_DATEOFMEETING Page 3 Last Revision 9/5/14

4 MEMORANDA SENT BY STAFF PICTURES (Multiple pictures should be placed in a single PowerPoint presentation of document) (MEMO_FILE#_DATESENT) MEMO_PLN110XXX_ Planner/ (PHOTO_FILE#_DATETAKEN) PHOTOS_PLN110XXX_ ppt or Includes errata memos for hearing bodies PLANS Access Plan (Coastal) Elevations (N, E, S, W.) Erosion Control Floor Plans Site Plans Slope Analysis (25 ~ 30%) (PLANS_FILE#_DATEOFPLANS) PLANS_ACCESS_PLN110XXX_DATEOFPLANS PLANS_ELEVATIONS_PLN110XXX_DATEOFPLANS PLANS_EROSION_PLN110XXX_DATEOFPLANS PLANS_FLOOR_PLNXXX_DATEOFPLANS PLANS_SITE_PLAN_PLN110XXX_DATEOFPLANS PLANS_SLOPES_PLN110XXX_DATEOFPLANS To be entered with application submittal and file folder creation. Disks to be placed in File Folder. POWER POINT PRESENTATIONS (PP_FILE#_ DATEOFHEARING) PP_PLN110XXX_ Planner.ppt Only for presentations presented at public hearing PUBLIC HEARING NOTICE/AFFIDAVIT OF MAILING/AFFIDAVIT OF POSTING/PROOF OF SERVICE (PHN_FILE#_DATEOFHEARING) PHN_ PLN110XXX_ Hearing Secretary/ PUBLIC RECORDS REQUEST PRAR_REC#_DATEREQUESTRECEIVED Records Team RESOLUTIONS / BOARD ORDERS Administrative Permits/Administrative Approvals Zoning Admin. Minor Subdivision Comm. Subdivision Committee Planning Commission Board of Supervisors Design Approvals Historic Resource Review Board (RESauthority_Resolution#_FILE#_DATEAPPROVED) RESap_XXXXX_FILE#_DATEAPPROVED RESza_XXXXX_FILE#_DATEAPPROVED RESms_XXXXX_FILE#_DATEAPPROVED RESss_XXXXX_FILE#_DATEAPPROVED RESpc_XXXXX_FILE#_DATEAPPROVED RESbos_XXXXX_FILE#_DATEAPPROVED RESda_XXXXXX_FILE#_DATEAPPROVED REShrrb_XXXXXX_FILE#_DATEAPPROVED Hearing Secretary/ Old file name was PD###### If a resolution is revised, add _REVISED_DATEREVISED after the naming convention to distinguish it. Page 4 Last Revision 9/5/14

5 Board of Supervisors Board Order ORDbos_ FILE#_DATEAPPROVED SMARA DOCUMENTS Mine and Reclamation Plan Annual Surface Mine Inspection Letter Annual Surface Mine Inspection Compliance Report Annual Surface Mine Inspection Report Fee Letter Financial Assurance Cost Estimate Mining Operation Annual Report MRP_FILE#_MINE#_DATEOFREPORT LET_FILE#_MINE#_DATEOFLETTER ASMCR_FILE#_MINE#_DATEOFREPORT MMRC-1_FILE#_MINE#_DATEOFREPORT LET_FILE#_MINE#_DATEOFLETTER FACE_FILE#_MINE#_DATEOFREPORT MMRC-2_FILE#_MINE#_DATEOFREPORT The complete name of each document should be listed in the Document Description box The FACE document contains confidential financial information and the MMRC-2 includes the FACE. Both documents should be kept in the red file folder. NOTE: When the FACE and MMRC-2 are uploaded, the Category shall be Restricted. STAFF REPORTS (SRAUTHORITY_FILE#_DATEOFHEARING) Administrative Permit / Administrative Approvals Zoning Administrator Historic Review Board Minor Subdivision Comm. Subdivision Committee Planning Commission Board of Supervisors SRap_PLN110XXX_ DATEOFHEARING SRza_PLN110XXX_DATEOFHEARING SRhrrb_PLN110XXX_DATEOFHEARING SRms_PLN110XXX_DATEOFHEARING SRss_PLN110XXX_DATEOFHEARING SRpc_PLN110XXX_DATEOFHEARING SRbos_PLN110XXX_DATEOFHEARING Workshops Planning Commission Workshop Board of Supervisors Workshop SRpc_wksp_REFXXXXXX_DATEOFHEARING SRbos_wksp_REFXXXXXX_DATEOFHEARING TREE REMOVAL PERMITS Pebble Beach Tree Removal Authorization Forms Inland Tree Removal Permits Coastal Waiver for tree removal PB_TREE_REMOVAL_AUTH_DATEAPPROVED TREE_REMOVAL_ PLN110XXX_DATEAPPROVED WAIVER_TREE_ PLN110XXX_DATEAPPROVED Page 5 Last Revision 9/5/14

6 VERIFICATION OF CONDITION COMPLIANCE/NON-COMPLIANCE (VCCNC) FORM Includes any document that clears a condition. Only scan the first page of the recorded document (e.g. Indemnification Agreements, Permit Approval Notice, Notice of Report, Deed Restriction, etc.) (VCCNC_FILE#_DEPT_DATESIGNEDOFF) VCCNC_PLN110XXX_EHB_ VCCNC_PLN110XXX_WRA_ VCCNC_PLN110XXX_PW_ VCCNC_PLN110XXX_ENV_ VCCNC_PLN110XXX_FIRE_ VCCNC_PLN110XXX_PARKS_ Agency/ The Condition Number should be listed in the Document Description box when uploaded. VICINITY MAPS WAIVERS (VICMAP_FILE#) VICMAP_PLN110XXX RMA-IS (WAIVER_TYPE_FILE#_DATEAPPROVED) Arch Waiver Fee Waiver WAIVER_ARCH_PLN110XXX_DATEAPPROVED WAIVER_FEE_PLN110XXX_DATEAPPROVED Formerly ARCH_WAIVER_ NOTES: All files attached should be saved Read-Only or prior to attaching to the database. Dates are in a six digit format: MMDDYY Additional detail about the document can be put into the Document Description field as the file is being uploaded. This description is visible to the public in ACA. Staff will perform a twice yearly update of this document at a minimum. It should never be more than six (6) months from being current and relevant to the needs of the department. Plan Abbreviation Plan Abbreviation Plan Abbreviation 2010 General Plan Cachagua Area Plan Carmel Valley Master Plan Central Salinas Area Plan Greater Monterey Peninsula Area Plan Fort Ord Master Plan 2010GP CACHAP CVAP CSVAP GMPAP FOMP Greater Salinas Area Plan North County Area Plan South County Area Plan Toro Area Plan Agriculture and Winery Corridor Plan North County Land Use Plan North County Coastal Implementation Plan GSAP NCAP SCAP TAP AWCP NCLUP PART2 Big Sur Coast Land Use Plan Big Sur Coast Coastal Implementation Plan Carmel Area Land Use Plan Carmel Area Coastal Implementation Plan Del Monte Forest Land Use Plan Del Monte Forest Coastal Implementation Plan BSCLUP PART3 CALUP PART4 DMFLUP PART5 Page 6 Last Revision 9/5/14

PLANNING DEPARTMENT FILE NAMING CONVENTIONS For attaching documents into the Accela Database (Updated December 9, 2014)

PLANNING DEPARTMENT FILE NAMING CONVENTIONS For attaching documents into the Accela Database (Updated December 9, 2014) Document Type AIRPORT LAND USE COMMISSION Minutes ALUC_MINUTES_DATEOFMEETING ALCOHOL