Financial Managem ent AIR NATIONAL GUARD (ANG) WORKDAY ACCOUNTI NG AND REPORTING PROCEDURES SUM MARY OF CH ANGES

Transcription

1 BY ORD ER OF TH E SECRETARY OF TH E AR FORCE 15 APRL 1994 AR NATONAL GUARD NSTRUCTON Finanial Managem ent AR NATONAL GUARD (ANG) WORKDAY ACCOUNT NG AND REPORTNG PROCEDURES This regulation establishes the Air National Guard base level responsibilities for management of the base workday program and the prompt payment of Air National Guard (ANG) personnel. t applies to all federally reognized Air National Guard Units. SUM MARY OF CH ANGES This instrution provides proedures and guidane for ANG workday aounting and reporting using the ntegrated Military Personnel System. t replaes ANGR and the prior ANGWARS system and punh ard proessing. New and revised forms presribed are: NGB Forms 15 M and 15 S, the automated native Duty Daily Attendane Roster and NGB Form 633, Attendane Roster. NGB Forms 15 (1 Feb 76 ) and 633 (1 Jan 91) are obsolete. Preertified tour ertifiation proedures have been modified due to payment by diret deposit. Paragraph Page Chapter 1 General Sy stem s Desription Authorization General Responsibilities Terms Chapter 2 Base Workday Aounting Proedures General Authority to Expend Workdays Unit Workday Control Offier (UWCO) Workday Aounting Stages Chapter 3 native Duty Proedures General Authorization and Certifiation NGB Form 633 (Attendane Roster AF Form 4 (Authorization for native Duty Training (ADl). 3.4 NG B Form 15 A ( Automated native Duty Daily Attendane u M NGB Form 15 M (Authorization for native Duty Training) 3.6 NGB Form 15 S { Authorization for ndividual native Duty Training) 3.7 Certifiation of nentive Pay Paragraph Page Chapter 5 Reports and Managem ent Produts General BWCO Produts., Military Pay Produts Forms Presribed Page NGB Form 633, Attendane Roster 5 AF Form 4, Authorization for native Duty Training 5 NGB Form 15 A, Automated native Duty Attendane 6 NGB Form 15 M, Authorization for native Duty Training 6 NGB Form 15 S, Authorization for ndividual native Duty Training 6 Figures Page 3.1. Sample NGB Form Sample AF Form Sample NGB 15 A Sample NGB Form 15 M Privay At Statement for Reverse of NGB Form 15 M Sample NGB Form 15 S Privay At Statement for Reverse of NGB Form 15 S 13 Attahments Page 1. Duty Code Table 18 Chapter 4 Ative Duty Proedures General Authorization and Certifiation Short Tours (Less Than 3 Days). 4.3 Long Tours {3 Days or Longer.. nitial Ative Duty Training (BMl) Pre-Certified Tours AGR Tours Paid Through JUMPS MPA Tours Supersedes ANGR 177-2, 31 August 1982 OPR: ANGRC/FMF (Lt Col Warren/MSgt Willoks) Approved by : Maj Gen Sheppard Edited by : NGB-ADG (M s. N. Saleh) Pages: 18/Distribution: F

2 2 ANG April1994 Chapter 1 GENERAL SYSTEM S DESCRPTON 1.1. Authorization. The authorization and limitations for Air National Guard ntegrated Military Personnel System (MPS) workday aounting and reporting are found in the following regulations and poliies: AF (formerly designated as AFR 35-41, volume 2) and AFR 35-41, volume 4; NGR (AF) 5-1, AFCAT (formerly designated as AFM 5-5 ), AF (formerly designated as AFR 51-4); NGR (AF) 53-2; Department of Defense Finanial Management Regulation, volume 7, part A, (DoDMRPM) and AFM , volume General. The ntegrated Military Personnel System (MPS) is a MAintaining, Preparing and Produing Exeutive Report (MAPPER) data base program used by the Air National Guard to manage and pay military training workdays. This three-part system ontains three years of pay and workday data; first prior fisal year, urrent fisal year and first future fisal year Military Pay (MPS) reates pay and entitlement transations for ANG personnel. Workday ommitments and obligations are updated when transations are reated or deleted. Workday status reports are generated eah time a payroll is reated. Resulting payroll files are eletronially transmitted to DFAS, Denver, CO for payment, and workday files are eletronially transmitted to ANGRC/TE, Andrews AFB MD Base Workday Control Offiers (BWCO) enter the base workday alloations for annual, speial, shool, additional flying training periods (AFTPs), unit training assemblies (UTAs), training period preparation assembly (TPPA), and profiieny training (PT) workdays into the MPS system based on workday douments and instrutions issued by the Air National Guard Readiness Center/Diretorate of Training (AN'GRC/TE). Workday aounting reports are generated and used by the BWCO, Unit Workday Control Offier (UWCO) and ANGRC to manage the workday program ntegrated Automated Orders System (laos) is designed to update military pay ative duty suspense and workday aounting information as ative duty orders are published Responsibilities. This instrution establishes the following responsibilities: The USPFO will: Advise the Adjutant General of the status of workday programs under their ontrol Periodially review the workday program alloation and program exeution at eah base to ensure ompliane with urrent poliies and diretives. Monthly review of the base workday summary reports is reommended (for example, the ADSN Totals Report (paragraph ) and the Base vs Squadron Alloation Report (paragraph ) ) The Air Commander will: Manage the base level ANG workday program Ensure the BWCO and alternate are identified by appointment letter The Base Finanial Manager (Assistant USPFO for Fisal) will serve as the BWCO and will: mplement the base workday program Suballoate workdays within MPS to the UWCOs Transfer workdays between units Shedule, review and distribute workday management produts Request rephasing of workdays by ANGRC/TE Provide the USPFO monthly opy of workday reports (ADSN Totals Report (paragraph ) and the Base versus Squadron Alloation Report (paragraph ) reommended) Serve as the base foal point for all workday requests and inquiries from ANGRC/TE Monitor the data systems used to support the workday aounting and military pay operations Monitor workday usage and availability ensuring quarterly alloations are not exeeded The Adjutant General will: Manage the State ANG workday program Brief the base Finanial Management Board (FMB) on workday status and trends that may affet the workday resoure program Ensure ANG workdays are used in aordane with NGB poliies and diretives Ensure tehniian time and attendane reords are audited to detet and orret instanes of dual ompensation.

3 ANG April Eah Unit Commander will: Monitor unit members duty performane to ensure ompliane with NGR (AF) Review base level workday produts to ensure appropriate use of workdays Term s. Here are the terms that are used in this instrution BWCO - The Base Workday Control Offier monitors the overall exeution of the workday program laos - ntegrated Automated Orders System. A MAPPER-based program used by the ANG to publish orders MPS - ntegrated Military Personnel System. The MAPPER-based ANG program used for workday ontrol and military pay proessing JUMPS-AC - Joint Uniform Military Pay System - Ative Component. The pay system ontrolled and maintained by DFAS Denver used to pay Ative duty Air Fore members. ANG members in the Ative Guard/Reserve Program (AGR) are paid in the JUMPS-AC System JUMPS- RF - Joint Uniform Military Pay System - Reserve Fores. The system ontrolled and maintained by DFAS Denver used to pay the ANG and Reserve omponent members MAPPER - MAintaining, Preparing and Produing Exeutive Reports. The data base management information system used as the basis for ANG workday ontrol and military payment programs (MPS) UWCO - The Unit Workday Control Offier monit? rs the unit workday program.

4 4 ANG April1994 Chapter 2 BASE WORDAY ACCOUNT NG PROCEDURES 2.1. General. This hapter desribes the proedures used to expend and aount for workdays. Workday reords are subjet to audit by the USPFO, Air Fore Audit Ageny, and other Federal Audit Agenies Authority to Expend Workday s: ANGRC/TER ontrols ANG training workdays through the use of annual workday programs and quarterly alloations. Units reeive alloations for annual, speial, shool, PT, and TPPA workdays. Other workdays, (AFTPs, UTAs, BMl), are regulated by statute or are speifially approved by and distributed through ANGRG/TER Annual workday alloations are ommuniated to units in the form of workday program/alloation douments issued to the USPFO. The USPFO ertifies the douments and forwards them to the Assistant USPFO for Air (Fisal), the BWCO. Changes to the annual alloations will be oordinated between the USPFO and BWCO. The BWCO portion of MPS will be maintained based upon these douments Unit Workday Control Offier (UWCO): The Unit Commander appoints the UWCOs in writing. The appointments are subjet to BWCO onurrene. The MPS system allows for the reation of "pseudo" squadrons for the purpose of traking workdays used by multiple squadrons for a speifi mission or exerise. (i. e. guardli!t, alert, Red Flag, et.). These "pseudo" squadrons may be assigned to a UWCO at the disretion of the BWCO Alloated - workdays are issued to the base for speifi funtions. The alloations are the limit beyond whih the base will not ommit or obligate Committed - workdays sheduled for dates after the urrent alendar day. A published speial order must exist to support ative duty reords Obligated - workdays sheduled or performed on or before the present alendar day. A published speial order must exist to support ative duty reords The Ative/native Duty Bump Routine moves workdays from the ommitted to the obligated stage based on the urrent alendar date Military payroll stages: Suspense - The duty transations in MPS sheduled to be performed and awaiting ertifiation and those ertified awaiting proessing by Military Pay. native duty suspense reords are reated from the RUTA, SUT A or EQT dates entered on the UTA Attendane Roster during UTA proessing. Ative duty suspense reords are generated when laos orders are published. Suspense reords may be reated manually with proper supporting doumentation Ready-to-pay - The workdays have been performed, ertified for payment, and the suspense updated by the military pay setion but not yet proessed as payroll transations to be sent to DFAS-DE The UWCO will: Verify the availability of unit workdays prior to approving requests for orders Monitor unit workday balanes Paid - workdays performed, ertified for payment, proessed by military pay and transmitted to DFAS-DE, for payment. This stage inludes any reords that have been rejeted by DFAS-DE and have not been orreted or updated by the Military Pay setion Request rephasing or additional unit workdays from the BWCO Respond to requests from the BWCO on the unit workday status Review unit workday mana1ement produts and initiate neessary han,ges or orretions Workday Aounting Stages. The reords reated in MPS proess through several stages. The stages are defined differently for the military pay and the BWCO portions of MPS BWCO stages:

5 ANG April Chapter 3 NACT VE DUTY PROCEDURES u u 3.1. General. Air National Guard members may perform duty in a variety of inative status: UTA, SUTA, RUTA, EQT, AFTP, PT and TPPA. native duty definitions, limitations and unique terms used in this hapter are defined in NGR (AF) Authorization and Certif iation. Unit ommanders will provide the base omptroller with a letter appointing individuals to authorize attendane and ertify UTA attendane rosters. Signature ards are not required. Douments will be aepted for payment proessing based on these appointment letters All douments will be legible, prepared in ink or by mahine, with original signatures. Data Fasimile (FAX) doumentation is aeptable based on DFAS-DEJA message R Z Nov 93. See AFM , volume 3 for further information on data FAX doumentation. Corretions will be made with pen and ink. Draw a single line through the inorret entry and initial; do not obliterate the original entry. Whiteout and orretion tape will not be used The unit ommander or appointed attendane roster ertifying offiial will ertify the NGB Form 633, Attendane Roster (figure 3.1.) AF Form 4, Authorization for native Duty Training, (figure 3.2.), and NGB Form 15, Authorization for native Duty Training (all versions) may be ertified by setion supervisors, but an only be authorized by squadron ommanders or appointed authorizing offiials. Any of the versions of the NGB Form 15 (A, M, S) (figures 3.3., 3.4., and 3.6.) may be used to authorize and ertify inative duty attendane for dates other than the sheduled UTA NGB Form 633, Attendane Roster. The UTA Attendane Roster is the primary doument used to reord UTA attendane or status at sheduled UTAs and SUTAs. The attendane roster may also be used to shedule members for future duty suh as SUTA, RUTA or EQT. The automated personnel data system is the soure of member assignment data used to prepare the attendane roster. Military Pay will provide an attendane roster to eah unit sheduled for duty. Members may not be added to this preprinted roster. To report duty performane for members assigned, but not appearing on the preprinted attendane roster, the unit must prepare a supplemental attendane roster, omplete with the ertifiation statement at the end of the roster. UT A/SUT A attendane will be reorded as follows (figure 3.1.): Plae a hekmark () in the appropriate olumn for all personnel who are physially present when attendane is reorded. No entry will be made for those personnel not physially present When attendane has been reorded, the individual reording attendane will ount the number of hek marks and enter the total at the bottom of the olumn on the last page of the attendane roster. A head ount will be made by an individual other than the person who reorded the attendane, and the result will be ompared with the total entered at the bottom of the last page of the attendane roster. Any disrepany will be resolved immediately. When the two individuals agree on the total, the verifier plaes his or her initials below those of the individual who reorded the attendane Unit ommanders will ensure the remaining bloks are ompleted on the attendane roster using the odes listed below. This may be aomplished in eah setion or the unit orderly room as desired by the Unit Commander P = Member is present for duty, but not in formation (supported by a orresponding entry on AF Form 4 ) S = Member is sheduled for a SUTA. Enter the speifi dates of SUT A in the "remarks" olumn of the attendane roster. SUTA dates provided will be for two periods eah, unless otherwise indiated. This ode may be used only on the primary UTA roster R = Member is sheduled for a RUTA. Enter the speifi dates of RUTA in the "remarks" olumn of the attendane roster. Failure to enter RUTA dates will reate RUTA suspense transations using the date of UTA period missed and a management notie will be entered on the ommander's report for ation. RUTA dates provided will be for two periods eah, unless otherwise indiated Q = Member is sheduled to perform EQT. Dates may be entered in the "remarks" setion, but are not required. EQT dates provided will be for two periods eah, unless otherwise indiated X = Member is onstrutively present (performing ative duty or physially unable to perform duty due to military inapaitations - LOD) E = Member has been exused from the UTASUTA by the Unit Commander. Future duty performane is not antiipated B = Member has performed duty prior to the sheduled UT ASUT A.

6 6 ANG Aprll A = Unexused absene fr,om the UTASUTA Unit ommanders will annotate the number of UTA periods to be paid (hek marks and Ps) to the right of eah member's attendane and the grand total at the bottom of the last pagu of the UTA attendane roster Changes to the attendane roster (i.e., hanging attendane ode) will be requested, by letter, by the Unit Commander or roll all ertifying offiial SUT A rosters are generated after the primary UTA. A UTA attendane roster will be produed for the dates shown in the "re1marks" olumn on the original UTA attendane roster from the primary UTA. Attendane ode "S" will not be used on SUTA rosters. For a SUTA priol' to the primary UTA, Unit Commanders will notify the Comptroller, in writing, identifying the members sheduled for the SUTA, at least five working days prior to the SUTA dates. SUTA attendane rosters will be prepared based on this notifiation AF Form 4, Authorization for native Duty Training ( ADT). The AF Form 4 will only be used in onjuntion with the NGB Form 633, Attendane Roster. t is used to do,ument attendane at sheduled UTAs and SUTAs for members who are not physially present at roll all. Member's name, grade and SSN will be priinted or typed on the form. The member will sign and annotate the time of arrival for period one or departure for period two. The AF Form 4 may be ertified by setion supervisors, but may only be authorized by Unit Commanders or their designees. Commanders are responsible for ensuring members meet the minimum four hour time requirement for eah period of duty (figure 3.2.) NGB Form 1 5A. Automated lnati've Duty Daity Attendane Roster. The Automated native Duty Attendane List is a MPS omputergenerated list used to authorize and ertify all types of inative duty exept UTA and SUTA. The list is reated from the MPS inative duty suspense reords for the seleted date and unit. Members may be marked present, RUTA or EQT (see figure 3.3.) NGB Form 15M, Authorizati,;,n for native Duty Training. This form may be used to authorize and ertify all types of inati\fe duty exept UTA and SUTA for one or more members of a unit (see figure 3.4.). A maximum of two periods may be reported per person per form and date. A Workday Utilization Code (WUC) is required. Valid odes are listed in NGR (AF) 5-1. Submit ompleted douments to military pay daily. The NGB Form 15M may be omputer generated. Data elements and fields will not be altered. The base omptroller may establish loal proedures for use of the "Loal Use" data field. The Privay At statement must appear on eah form. The ertifying offiial may draw a diagonal line aross the ertifiation bloks for all members they are ertifying duty performane for and enter a single signature on the line to ertify performane., NGB Form 1 5S Authorization for ndividual native Duty Training. The NGB Form 15S may be used to authorize and ertify all types of inative duty exept UTA and SUT A. (see figure 3.6). A maximum of two periods per day an be reported per form. A Workday Utilization Code (WUC) is required. Valid odes are listed in NGR (AF) 5-1. Completed douments will be submitted to the military pay setion daily. The NGB Form 15M may be omputer generated. Data elements and fields will not be altered, although the omptroller may establish loal proedures for the "Loal Use" data field. The Privay At statement must appear on eah form Certif iation of nentive Pay. The base operations offier or designated representative will review ative duty and inative duty flight reords to determine if flight requirements have been met by members who are entitled to hazardous duty inentive pay, and by rated offiers who are not automatially entitled to aviation areer inentive pay. Certifiations of entitlements to, or denial of, inentive pay will be aomplished in either of the following ways: Positive ertifiation - at the beginning of the month, the base operations offier or designated representative will send military pay a letter listing the members who have adequate banked flying time to qualify them for inentive or hazardous duty pay for the urrent month. Supplemental letters will be provided for members not on the original letter as they meet flying requirements during the month. The names of members who qualify for inentive or hazardous duty pay for previous months, under the grae period provisions, should be inluded in a letter whih is sent to military pay at the end of the month Negative ertifiation - at the beginning of the month, the base operations offier or designated representative will send military pay a letter listing only those members who do not have enough banked flying time to qualify them for inentive or hazardous duty for the month. During the month, additional letters must be provided to amend the original letter or to inform the military pay setion of any required adjustments. y'

7 ANG April (PERSONAL DATA PRVACY ACT OF 1974) ATTENDANCE ROSTER A ABSENT S SUTA E EXCUSED A RUTA X CONSTRUCTVELY PRESENT 8 BUTA PRESENT N FORAT1N Q EQT P PRESENT, NOT N FORMATON ORGANZATON 999TH MSSON SUPPORT SQUADRON 3 DATES OF SCHEDUL D UNT TRANNG ASSEMBUES 1 & 12 JUL 93 LOCATON AND BASE TOWN STATE YEAR AND MONTH 1993 JUL PAQE 1 OF 1 PAGES GRADE SSAN NAME 3 xxxxxxxxxx ANDERSON, ALLEN A. 1 xxxxxxxxxx BROWN, BONNE B. T \ 2 xxxxxxxxxx DOE, DONALD D. A 1 xxxxxxxxxx PHLLPS, PAULA P. 35 xxxxxxxxxx ALLEN, ALCE 33 xxxxxxxxxx DECKER. DARRN D. 37 xxxxxxxxxx GARDNER, GARY G. A 36 xxxxxxxxxx LANE, LOS L. 33 xxxxxxxxxx SMTH STANLEY s. T 33 xxxxxxxxxx WEST, WLLAM S. 38 xxxxxxxxxx YATES, YVONNE Y. LAST TEM 1 7 R X. ( B ':p X 1? f/ (' / TOTAL REMARKS / 4- R 8 s 6 /7"1-/?JJ, 93 x x X: "d Q (J 2 615&-r 93 B - ipts -p.; J 4- x X X (/) 7< v' V' 2 ;:;. Jut- 93 ' A r/j / p -p 4 / / ( 4 Ji.ltJ: trjbg 1!. 11 tfjg CE TFY THAT ' HE PRECEDNG ROSTER CONSST NG OF 1 AG (S) CORRECT AND THAT ALL PERSONl EL HAVE QUALFED FOR THE Nl tmb R DF J_, " ( El T Y G(f FF CAL ER ODS U DCATED. w / l?7 1/ TOTAL PRESENT FOR ROLL CALL NTALS OF FLGHT LEADER :M 633 (Replaes NGB Form 633, dated 1 Jan 91, whih is obsolete) ffy Figure 3.1. NGB Form 633, Attendane Roster

8 'T i:i i () 'T 3 _o r+ ::l' r+ :: 6'. 5' ll (') r+ -1 iil S' 5 AUTHORZATON FOR NACTVE DUTY TRANNG!TH: FOM 1:1 :111111/CT TO TH ntllf ACY ACT OF lf141 AUTHOittTY 1 U.:S.C./1J1-H1;U U.:.C. JO;-iOfl., PRNCPAL 'Ufi'OSE; rol<tr llf._= ""' --- ROTJii.U E:l; (/O<., r,/wre,_,, t,;t::.:::'}:::w::: :-.:::#:-:,:,1;-:::;_,:::::.: =::.:.-111(. AUT"!.&NO V T OOCA" 1' 999TH MSSON SUPT SQN ANG BASE TOWN STATE OJKJAN.AON 999T MSSON SUPT SQN CH[CK APPUCMU: 8X[,. _ - "' - PAT lf- 11- ln-121 July _,.,DOD., Atr 1/U'-==-F---- -:t:r:glun,, - -- AltY; F., 'i ifh"::: -UA1t--., n,.ltrt,.dl.,..,,.,.,, _ unif.f'raininassmbly TH( FOllOWNG U.S. Alii FOC ESEYE M(M8[11S All[ AUTHOZ[O TO PA11CPAT N NACTVE DUTY TRAtiNQ DUlliNG THE PE11JD1 N G"AO: TVJ:D NAMC -- 3 ANDERSON ALLEN A jxxxxxxxxx 33 DECKER, DARRN D!xxxxxxxx:x se AT fll'fm ANG BASE DATE OF TRANNG SGNA f'ua ANO TM ttl. too at auj) til- o?xr GNATU AND T111C z,. )AJU\'Cllt\w. ()"it() {):.l 35 WEST, WLLAM s xxxxxxxx:x WG a\oiioi>3 ll.u ''" SOO i CTY rown OAT[ OF TAANHG _.. - j 5wn: S'fATE AMDYM Jil. C) AF "'!',. 4 v ou edtt'tftn '" nt< f"t.,.,. _,;j_ AUTDRZATON AND CERTFCA'l"lUN r KU"l Kr.;vr.;K::;r.; OF AF FORM 4 OATC TYNO NAMe AltO. w.uf QPtJCU -- ertdy tnat MC member whom ll,. PP88'S on (tltla and t llowittf (lit ahed a mtnlmum of two hours. and that the name of eanmember who did rwj/o atttiwj n:c..!.-:._ mahine liatinl) of thla Mlthoriatlon atualty 88Cft parialfef iftlli 8duty., far OAfll _._ "', _ -- e en Ul Ul 3: o o "

9 ANG Aprll AUTOMATED NACTVE DUTY DALY ATTENDANCE LST PERSONAL DATA- PRVACY ACT OF 1974 DRECTONS: F MEMBER PERFORMS DUTY AS SCHEDULED, COMPLETE THE BLOCKS MARKED START TME, END TME, MEMBER'S SGNATURE, AND CERTFYNG OFFCAL'S SGNATURE. F MEMBER S NOT PRESENT FOR DUTY, ENTER 'ABSENT,' 'EXCUSED,' OR THE NEW SCHEDULED DATE N THE MEMBER'S SGNATURE BLOCK. ALWAYS COMPLETE THE AUTHORZNG OFFCAL PORTON. SEE ANG FOR MORE DETALED NSTRUCTONS. DATE OF DUTY: YYMMDD SQUADRON: X FLGHT: X NAME SSAN DUTY CODE PEROD WUC START TME END TME MEMBER'S SGNATURE CERTFYNG OFFCAL'S SGNATURE u xxx u 1 XX !3 4uwn if!l PRNTED NAME, GRADE, AND TTLE OF AUTHORZNG OFFC][AL SGNATURE OF AUTHORZNG OFFCAL DUTY CODE TABLE WORKDAY UTLZATON CODE TABLE UTA AFTP PT F=AFfP P=PT Q=EQT T=TPPA U:RUTAUTA KA =PAY CATEGORY A KB = PAY CATEGORY P TPPA T=ALL TPPA LA =MSSON REA DY (MR) LB =MSSON SUPPORT (MS) LC = MR (GROUND) LD = MS (GROUND) HA = CRA SHFR.E RESCUE HB = COMBAT CONTROL TEAM HC =AR WEAPONS CONTROLLER HD =AR TRAFFC CONTROLLER HE=OTHER Figure 3.3. NGB Form 15A, Automated native Duty Daily Attendane Roster NGB Form 1osA 1 MAR94

10 ., ii' iil (,) z C) m., 3 (T :::T. iii'» a :::! '. :» -1.» s s U2 AUTHORZATON FOR NACTVE DUTY TRANNG Out T(!e Codes F = AFTP U = RUTA 9 19 /Ylssh p = PT T = TPPA SQUADRON: 7 DATE DUTY REQURED: /7 (; L Y tft_:j Q = EQT SSAN Printed Name & Signature Duty wu Time Time Loal Use Signature of Cer (ink only) Code n Out Offi!111 X.x'-K X:- XYX i(,fl(l] Lo;s L. K/ Kt.rrr77<.?evr.e- u ; 'Jl/L. y (ij / v &!lie t.o;s L, _?_./ {./ J: CO li?vm 7.e. ;ov;;.-:/t A "-., " 7 (/Jgr!7?E:> \i e ) (T Printed Name, Grade, and Title or Authorizing Offiial Signature of Authorizing Off'K:ial (T Jao "D 3: o <traor 15M

11 ANG April PRVACY ACT STATEMENT 1. Authority: Title 37 US Code Se 24 SSAN: Exeutive Order USC Prinipal Purpose (s) : Authorize individuals to perform native Duty Training. 3. Routine Uses: Used to verify performane of native Duty Training for pay purposes and awarding of retirement point redit. 4. Mandatory or Voluntary Dislosure and Effet on ndividual Not Providing nformation: Providing information on this form is mandatory. SSAN information is one of the edits in the Joint Uniform Military Pay System. f SSAN is not on form individual will not be paid. WORKDAY UTLZATON CODES u PROFCENCY TRANNG HA - Crash/Fire Resue HB - Combat Control Team HC -Air Weapons Controller HD - Air Traffi Controller HE -Other UTA (RUT A and EQT Only) KA - Pay Category A KB -Pay Category P AFTP LA-Mission Ready (MR) FLYNG LB- Mission Support (MS) FLYNG LC - Mission Ready Ground LD -Mission Support Ground TPPA T - Unit Training Preparation Period Assembly AQT 15M Figure 3.5. Privay At Statement - Reverse of NGB Form 15M

12 12 ANG April 1994 AUTHORZATON FOR NDVDUAL NACTVE DUTY TRANNG Duty Type Codes SQUADRON: DATEPERFORMED:rf5S :P 9j F = AFTP p = PT Q= EQT U = RUTA T = TPPA SSAN Name Member's Signature xxx -XX- KXXX r---y.;/ll!; fflulf? '-p / Duty Code wu Time n TimeOut Q k4 73 /6 Loal Use Only Er;rr FoR?ER!Cf:DS /\ Authorizing Offiial Printed Name, Grade & Title f?l? f} Lbp Certifying Offiial's Signature (1 & 1/VU 93 Signature NGBForm loss 1 W.R94 AUTHORZATON FOR NDVDUAL NACTVE DUTY TRANNG Duty Type Codes F = AFTP U = RUTA SQUADRON: DATE PERFORMED: p = PT Q= EQT T = TPPA SSAN Name Member's Signature Duty Code wu Time n TimeOut Certifying Offiial's Signature Loal Use Only Authorizing Offiial Printed Name, Grade & Title Signature NGB Form loss 1 W.R94 Figure 3.6. NGB Form 155, Authorization for ndividual native Duty Training

13 ANG April PRVACY ACT STATEMENT 1. Authority: Title 37 US Code Se 24 SSAN: Exeutive Order USC Prinipal Purpose (s) : Authorize individuals to perform native Duty Training. 3. Routine Uses: Used to verify performane oflnative Duty Training for pay purposes and awarding of retirement point redit. 4. Mandatory or Voluntary Dislosure and Effet on ndividual Not Providing nformation: Providing information on this form is mandatory. SSAN information is one of the edits in the Joint Uniform Military Pay System. f SSAN is not on form individual will not be paid. WORKDAY UTU.ZATON CODES PROFCENCY TRANNG HA Crash/Fire Resue HB Combat Control Team HC Air Weapons Controller HD Air Traffi Controller HE - Other AFTP LA Mission Ready (MR) FLYNG LB Mission Support (MS) FLYNG LC Mission Ready Ground LD Mission Support Ground TPPA T Unit Training Prep Per Assembly UTA (RUT A, SUTA & EQT) KA Pay Category A KB Pay Category P NGB Form 15S 1 MAR94 PRVACY ACT STATEMENT 1. Authority: Title 37 US Code Se 24 SSAN: Exeutive Order USC Prinipal Purpose (s}: Authorize individuals to perform native Duty Training Routine Uses: Used to verify performane oflnative Duty Training for pay purposes and awarding of retirement point redit. 4. Mandatory or Voluntary Dislosure and Effet on ndividual Not Providing nformation: Providing information on this form is mandatory. SSAN information is one of the edits in the Joint Uniform Military Pay System. f SSAN is not on form individual will not be paid. WORKDAY UTLZATON CODES PROFCENCY TRANNG HA Crash/Fire Resue HB Combat Control Team HC Air Weapons Controller HD Air Traffi Controller HE Other AFTP LA Mission Ready (MR) FLYNG LB Mission Support (MS) FLYNG LC Mission Ready Ground LD Mission Support Ground TPPA T Unit Training Prep Per Assembly UTA (RUTA, SUTA & EQT) KA Pay Category A KB Pay Category P NG8 FQCm 15S 1 MAR94 Figure Privay At Statement - Reverse of NGB Form 155

14 14 ANG April1994 Chapter 4 A4:::T VE DUTY PROCEDURES 4.1. General. ANG members may perf,orm duty in a variety of ative duty status: Annual Training, Speial Training, Shool Training, nitial Ative Duty Training (BMl), Ative Guard/ Reserve (AGR) duty and Military Personnel Appropriation Duty (MPA). Referene NGR (AF) 5-1 for duty definitions, and limitations. Ative duty pay transations are reated in the MPS ative duty suspense file by laos when the speial order is published. Military Pay an enter duty transations diretly into MPS. All updates will be based on published ordars Authorization and Certif iation. Ative Duty performane is authorized by the published ative duty speial order. Ative duty orders will be ertified by the Member's Supervisor for the duty period. When a member submits a stabment of duty for payment of ative duty, the ertifiation must agree with the ative, duty ordetr. f a ertifiation is reeived whih requires an amendment, it will be returned to the unit. t may subsequently be resubmitted with the appliable amendment attahed. Douments will bo legible, prepared in ink or by mahine with original signatures. Corretions will be made in pen and ink. Draw a single line through the inorr,et entry and initial; do not obliterate the original entry. Whiteout and orretion tape will not be used. Data fasimile (FAX) doumentation is aeptable based on DFAS-DE/JA message R Z Nov 93. See AFM , volume 3 for further information on data FAX doumentation. Military Pay proesses ative duty based on the five general ategories below: Short Tours - less than 3 days in le,ngth Long Tours - 3 days or more in length BMT Tours - Basi military training & tehnial shool (ADT for non- prior servie' only) Pre- ertified tours - for deployment training AGR Duty - Paid through JUMPS (Ei months or longer) Short Tours (Less Than 3 Day s;). Short tours are usually performed in Annual Training, Speial Training, Shool Training and MPA status. Military Pay proesses the ative duty tour for payment (C1 ) when the duty is omplete and the ertified statement of duty is reeived. The ertifiation for payment will not proess in MPS prior to last day of the tour (exeption, see paragraph 4.6., preertified tours) Long Tours (3 Day s Or Longer ). Long tours are usually performed in Shool Training, Speial Training or Temporary AGR status. One the long tour pay transation is proessed by DFAS, members are paid through the fifteenth of the month at mid-month and through the thirtieth or thirty-first of the month at the end of the month Tour payment starts. The reporting offiial ertifies the "reported for duty" portion of the statement of duty and submits it to military pay. Submit the long tour pay transation (A24 ) to DFAS on or after the first day of the tour to start payment. When tour payment is started before the ertified statement of duty is reeived: Stop tour payments if the ertified statement for the tour start is not reeived after 1 workdays of the report date Collet the payments made if the ertified statement for tour start is not reeived after 2 workdays of the report date The member's reporting offiial will ertify the "release of duty" portion of the statement of duty upon tour ompletion and the member will submit it to military pay. The ertified order onfirms the tour end date and supports proessing of member's leave payment transations Leave arual and payment. Members performing ative duty tours of duty, for 3 days or longer, arue 2.5 leave days per month. Whenever possible members should be sheduled to use the arued leave during the tour. t is not ANG poliy to extend tours to aommodate use of leave. Leave authorization numbers are issued by Military Pay and the AF Form 988, Leave Authorization Request will be approved by the member's reporting offiial. Copies and ll of the ompleted AF Form 988 will be transmitted to Military Pay for proessing. Unused leave will be paid after the ompletion of the tour, provided the member has not exeeded the 6 -day areer limitation. Paid leave days are harged to the urrent year base workdays for annual, shool, speial and temporary AGR programs by DFAS-DE nitial Ative Duty Training (B MT). A BMT tour is only performed by a non-prior servie member. Workdays are entrally managed and not aounted for at base level. The omplete tour, inluding the initial skill training is aounted for under the BMT military personnel aounting projet (5 22). The guidane for long tours (paragraph 4.4. above) applies with the following exeptions: Tour start and ompletion do not require a ertified duty statement. Submit the ative duty transation (A24 ) to DFAS one the first "E1 " partial payment posts to the JUMPS- RF aounts

15 ANG April reeivable file. Verify ompletion of training when member returns from BMT/Tehnial Training BMT leave days are not deduted from base workday alloations sine the workdays are not managed at base level Pre-ert if ied Tours. Only Annual and Speial Training tour types are eligible for payment as a preertified tour. Unit ommanders will request preertified tour proessing from Military Pay, as far in advane as possible The preertified tour will be at least 12 days long and have at least 1 members partiipating as a unit. Waivers to the minimum number of members may be requested from ANGRC/FMF Changes for "highest date paid" may be requested though ANGRC/FMF. The highest date paid for the end-of-month "ode three" run annot be hanged Diret Deposit to the member's finanial institution will be the normal method of payment for preertified tours (effetive with the DFAS-DE program hange implementation). Those members not partiipating in Diret Deposit will reeive heks mailed to their home address The ertifying offiial may elet to have the member sign in and sign out on the Annual Training Roster if a roll all is not feasible AGR Tours Paid Through JUMPS. Members performing AGR tours longer than six months will normally be transferred into the JUMPS pay system. The JUMPS- RF reord will be losed (using the A2 4, pay status K transation) for the period of the AGR tour, to prevent dual ompensation. The Military Pay Offie will funtion as the CBPO and AFO liaison for AGR members. Workdays are entrally managed and not aounted for by MPS at base level; AGR authorizations are managed at the state and ANG levels MPA Tours. Military Personnel Appropriation tours are Air Fore mandays paid through JUMPS-RF. They may be short or long tours and follow the guidane listed in paragraphs 4.3. and 4.4. above. Leave days are not deduted from base workday alloations sine the workdays are not managed at base level. All amendments to orders should be oordinated through the authorizing headquarters n order to prevent overpayment or unauthorized payment of preertified tours, the following proedures are required: Military Pay will produe the Annual Training Roster in multiple opies. The Military Pay Offie will retain one opy and provide at least two opies to the ertifying offiials On the first day of the tour, the ertifying offiial verifies attendane by alling roll. The ertifying offiial lines through the names of members not present and has the appropriate orders revoked. Any members present but not on the Annual Training Roster will be added to the end of the roster. Hand arry or fax one opy of the roster, opies of revoked orders and opies of orders for members added to the 1/'oster, to the Military Pay Offie by the established deadline for submission During the tour, the ertifying offiial will update the roster for any members who do not omplete the sheduled tour and obtain amended orders On the last day of the tour, the ertifying offiial will again verify attendane by alling roll. They will annotate the roster for members not present at the end of the tour. The roster, with amended orders, will be submitted to the Military Pay Offie by the established deadline. Military Pay will make the appropriate olletions.

16 16 ANG April1994 Chapter 5 REPORTS AND M ANAGEM ENT PRODUCTS 5.1. General. Reports and management listings are available in MPS to assist ommanders, workday ontrol offiers and the payroll offie in managing the workday program and payment to unit members. Referene the AFM series, MPS Military Pay and BWCO User's Manuals, for additional information and instrutions on how to produe speifi reports BWCO Produts ADSN Totals Report- Provides a detailed summary of base level workdays alloated, quarterly ommitments and obligations, by type of training. Report is available for prior, urrent and next fisal year. Produe report as required. Monthly distribution to USPFO is reommended Ative/native Duty List - Listing summarizes ative and inative duty, both sheduled and performed, for all unit members. Distribute this listing as required by eah unit. Monthly distribution is reommended Squadron Totals List - A detailed summary of eah unit's workdays alloated, quarterly ommitments and obligations; by offier or enlisted and workday type The Workday Control Report - Summary of workday by unit, duty ode and offier/enlisted status. ndiates the ABA, alloated, obligated, ommitted and available workdays. This report will be distributed at least monthly to the UWCOs The UTA Absent Report- Report may be seleted by Unit or SSN. Lists members reported absent for UTA. Distribute as required to Unit Commanders and the Consolidated Base Personnel Offie (CBPO) Base versus Squadron Alloation Report - Provides a omparison of the sum of all squadron/unit alloations versus the ADSN alloation. Monthly distribution to USPFO is reommended Military Pay Produts. Daily payroll proessing is reommended to provide timely payment to the ANG member and redue the effet of possible data Joss. Three files may be reated during payroll proessing, JUMPS and JUMPS- RF payroll files for transmission to DFAS-Denver and a base workday summary file for transmission to ANGRC/TER. Refer to the MPS and BWCO users manuals and ANGRC file transfer proedures for additional guidane. Military Pay must audit the daily payroll transation list to ensure all transations are supported by proper doumentation. MPS provides the following reports and management listings: Conflit Reports. - The UTA, Ative Duty and native Duty reports should be reviewed daily or as ativity requires. Conflits should be resolved and proper payment transations proessed promptly The Ative Duty Edit Report (ADEDT). - The ADEDT listing should be run daily and the listed onflits resolved based on the messages posted in the Ative Duty Conflit file. Forward the listing to the UWCO and/or BWCO for resolution of remaining onflits. Clear the ADEDT file not less than weekly by requesting the ADEDT with the no date option. Failure to follow this proedure redues the effiieny of MPS and laos The Late Statement of Ative Duty Report. - Lists, by squadron, members who have not filed a ertified Statement of Duty for sheduled ative duty. Distribute this report to BWCO and Unit Commanders at least monthly. More frequent prodution is reommended during ritial workday reporting periods (i.e., end of year or end of quarter). The report will be annotated as shown below and returned to Military Pay. Duty Performed (ertifiation attahed or will be forwarded). Duty Performed (ertifiation previously submitted on --1 Amended/Revoked by S.O. #. Amendment/Revoation to follow The Late native Duty Report - Lists by unit, all inative duty that has been sheduled and no performane ertifiation doument has been reeived for payroll proessing. This report will be provided to the BWCO and Unit Commanders at least monthly. The annotated report will be returned to Military Pay. The Unit Commander or representative will annotate the line entries as shown below: P = Duty Performed (ertifiation attahed or will be forwarded) B = Duty Previously Performed on. (Certifiation previously submitted, attahed or to be forwarded) R = Resheduled to (enter new sheduled date).

17 ANG April E = Exused. Member has been exused. A letter hanging the roster is attahed and the reord should be deleted. Unit and Military Pay will file letters with UTA attendane rosters and the unit will provide a opy to the CBPO A = Absent. Member has been exused. A letter hanging the roster is attahed and the reord should be deleted. Unit and Military Pay will file letters with UTA attendane rosters and the unit will provide a opy to the CBPO Tehniian Listing (TECH) - will be produed at least monthly. The dual ompensation audit will be performed to ensure tehniian members are in a proper leave status during performane of military duty. The audit onsists of omparing military duty paid in MPS against tehniian time and attendane reports. Doument when audits are performed, what disrepanies were identified and the ations taken to resolve the disrepanies. Audit doumentation will be maintained in aordane with AF , volume 2, formerly AFR 4-2, volume 2. Correspondene assoiated with resolving the disrepanies will be maintained until the disrepanies are resolved The Commanders Notifiation Listing - Reords are written to the ommander's report eah time the NGR (AF) 5-1 limits are exeeded, or when RUT As are posted to the UTA roster without make-up dates. Run this report monthly and provide to Unit Commanders and BWCO. Members who exeed the duty limitations of the NGR (AF) 5 - must have appropriate approval in UWCO files to perform and reeive pay for suh duty The UTA attendane perentage report is a produt of UTA proessing. t indiates the UTA duty status by squadron for members on the attendane roster Workday Utilization Code Report (WORKWUC) - Workday report generated from military pay detail reords summarizing workday usage by duty type, WUC and rank. Generate as desired or requested by ANGRC. u DONALD W. SH EPPARD Major General, US AF Diret or, Air Nat ional Guard OFF CAL E. DARDEN BANES Chief Administrative Servies

18 18 ANG Aprll1994 DUTY CODE TAB LE DUTY DESCRPT ON TOUR TYPE PAY STATUS DUTY CODE DFAS-DE DFAS-DE MPS (C1} (A2 4) ANNUAL TRANNG 1 M A BASC MLTARY TRANNG V/W B ADDTONAL FLYNG TRANNG 8 F TEMPORARY AGR TOURS 9 z K MPA DAYS 5 M EQUVALENT TRANNG 7 Q PROFCENCY TRANNG A p SPECAL TRAN lng 5 s TPPA A T UNT TRANNG ASSEMB LY 7 u SCHOOL TRANNG 3 T X