Vetting is defined as providing opportunities for examination, scrutinizing, testing and providing input.

Transcription

1 San Diego County Operational Area Policy# 1-A Policy/Procedure Development Process Pages: 4 Effective Date: 2/1/2012 Purpose: To ensure that Policy/Procedure development maintains a process that assures vetting opportunities are provided for regional stakeholders in a consistent manner while maintaining progress in the development process. Policy: The County Fire Chiefs Operations Section shall provide clear direction and guidance on the policies and procedures of the organization. The development of policies and procedure shall follow the approved sequence of vetting as identified in the procedure and flowchart contained within this Policy. All draft originators shall ensure that new Policies or Procedures being developed follow the approved vetting sequence provided within this Policy. Final submissions to the County Fire Chiefs are to be typed to conform to the required format as identified on Policy # (Policy and Procedure Format). Definitions: Vetting is defined as providing opportunities for examination, scrutinizing, testing and providing input. Procedure: 1. Originator- if a policy is submitted for review without direction of Policy/Procedure (P/P) revision/development from the Fire Chief s Section, the originator will provide a draft to the County OPS Section for review and rout to Fire Chef s Section for Authorization to pursue. OR 2. County Fire Chief s Section- Authorization for OPS Section to pursue P/P development or existing P/P alterations/updating. 3. County Operations Section- Identify Stakeholder impact and identify a Subcommittee consisting of subject matter experts for P/P development/revision. Communicate with County TO Chair for Training Sub Committee participation in P/P & Lesson Plan development. 4. County Training Section Review Committee- Participatory involvement via Training Section Subcommittee in development process from a Training perspective. Commence with Lesson Plan research/development.

2 Policy/Procedure Development Process AND 4-Zone Policy Subcommittee- Research existing P/Ps of topics that is currently available and/or identify any potential conflicts with other existing P/Ps. Develop P/P Draft for submittal to OPS Section for review. 5. County Operations Section- Review- OPS Section reviews the Draft policy as submitted by the Policy Sub Committee/Training Section committee. Provides input as needed. Prepares P/P development progress update to Zone OPS and County Chiefs as needed. 4-Zone Policy Subcommittee continues with P/P development. 6. Zone Operations Sections- Draft of P/P to be presented to each Zone s Operations committee for input during this development phase. This draft can be presented by the developing Sub Committee or by the OPS Section representative. The OPS Section representative will compile all of their respective Zone Operations committee s input for delivery/discussion at the next County OPS Section & Policy Subcommittee meeting. 7. Zone Fire Chief s Review for Zone Impact (as needed) Ensure all Zone impacts are identified. 8. County Operations Section & Policy Subcommittee- Review input as provided by the Zone(s) Ops. Provide/discuss revision(s) input as needed. Discuss delivery plan for Training Section and Zone OPS Committee review of proposed/implemented revisions to P/P. 9. Training Section Committee- Provide injected revisions to the Training Section Committee for Lesson Plan development. AND Zone Operations- Provide injected revisions to the Zone(s) OPS Committee for final Zone review. 10. Evaluation Phase- Training Section and Policy Subcommittee- are to field test lesson plan and proposed P/P. Identify adjustments as needed. Field test is to include company representation from each participating Zone if possible. Provide a detailed report of changes/challenges (if applicable) to the draft to the OPS Section. This can be accomplished Revised 4/26/13 Page 2 of 4

3 Policy/Procedure Development Process through Training Section/Policy Subcommittee representation or in written format. NOTE: if during the Evaluation Phase it is determined that significant changes are required in the field test, the proposed changes will be documented and resubmitted to the Operations Section (#7) and presented by the Evaluation Phase representative. Once changes are approved, the revised Policy/Procedure will then continue with the vetting process (starting at #8). 11. County Operations Section- (FINAL REVIEW) Review of draft policy and lesson plan for submittal to each of the Zone Fire Chiefs Committees. Assure P/P meets approved formatting guideline. 12. Zone Fire Chiefs Approval- Presented to the Zone Fire Chiefs. Upon review of the proposed draft P/P, input/concerns will be channeled backwards through the OPS Section as needed. OR approval for presentation to the County Fire Chiefs Section for final approval/implementation. 13. County Fire Chief s Section- Final approval of proposed draft. Identify a proposed P/P implementation date with consideration of training delivery needs. Revised 4/26/13 Page 3 of 4

4 Policy/Procedure Development Process Revised 4/26/13 Page 4 of 4

5 San Diego County Operational Area Policy# 1-B Policy and Procedure Format Pages: 2 Effective Date: 2/1/2012 Purpose: To provide instructions on how to format new or revised POLICIES or PROCEDURES in a consistent manner. Policy: The County Fire Chiefs Operations Section shall provide clear direction and guidance on the policies and procedures of the organization. These policies and procedure shall be provided in the approved format. Definitions: POLICY is defined as the declared intent or objective that shall be used as the basis for decision and action. Generally, POLICY will be short and concise. PROCEDURE shall be defined as a prescribed or acceptable routine or method of performing or implementing a desired course of action. Procedure: All originators shall ensure that new Policies or Procedures being submitted are typed to conform to the required format. A standard format shall be followed by all originators writing Policies or Procedures for inclusion in the Operational Area manuals. The format is as follows: Subject in lower left of header Policy number in upper right of the header Page number - Upper right of the header Effective date below Policy or Procedure Number The date will be in numerical form (11/1/91) and correspond with the date the Policy or Procedure was adopted All Policies or Procedures are to follow a basic narrative format and include the following sections:

6 Policy and Procedure Format PURPOSE POLICY DEFINITIONS REFERENCE PROCEDURE The numbers and headings must correspond with the Table of Contents; all headings will be properly centered on the forms Forms used as attachments will be reduced and placed on the Policy or Procedure format; these pages will be numbered to be included in the total number of pages for each Procedure All forms will be of reproductive quality and straight on the page, produced in Arial font 12 with single spacing Listed items will be indented; if it is desired to identify thoughts or points, this should be accomplished by the use of bullets preceding the first word; items are to be numbered only to indicate priority or order of sequence to be followed Revised 04/26/13 Page 2 of 2

7 San Diego Operational Area Personnel Identification Methods Policy# 2-A Effective Date: 3/1/2016 Pages: 6 Purpose: The purpose of this policy is to provide minimum identification requirements for all personal protective equipment worn by fire personnel within San Diego County. Rapid and effective visual identification of fire personnel and their assigned fire companies is important to the overall safety of firefighters and success of ICS organization. Policy: All fire agencies within San Diego County shall attempt to adhere to this policy. The intent of this policy is to provide for greater firefighter safety by establishing minimum requirements for the labeling of all personal protective equipment including self-contained breathing apparatus typically worn by fire personnel. Fire agencies are permitted to use different application systems on certain types of equipment as long as they meet the minimum standards as detailed below. Definitions: Cal OES California Office of Emergency Services NFPA National Fire Protection Association PPE Personal Protective Equipment SCBA Self - Contained Breathing Apparatus Procedure: Basic Identification Requirements & Application Systems: Reflectivity All letters and numbers must be made of reflective material. Visibility All letters and numbers must be of a size and font style that is conducive to easy and effective visual identification on the fire ground, except as specifically detailed below Material Types Letters or numbers can be made of reflective sticker material or NFPA compliant sewn-on reflective material. Application Systems Letters or numbers can be affixed to the various PPE and SCBA components via an assortment of options depending on agency preference Page 1 of 6

8 San Diego Operational Area Personnel Identification Methods Policy# 2-A Effective Date: 3/1/2016 Pages: 6 Identifiers should be removable to insure that all identifiers are accurate at all times with respect to proper personnel, apparatus and agency assignments. Minimum Required PPE & SCBA Identifications The below minimum requirements apply to all agencies with a few minor exceptions as detailed below due to agency specific equipment differences. SCBA System (harness or cylinder) Agency Identifier o Visible from firefighter's back o Cal OES designator or spelled out agency name o Minimum of 1 ¾ tall letters Unit Type & Number (Optional, but highly recommended) o 2-digit unit # or full 4-digit zone #/agency/unit # o Suggested minimum of 1 ¾ tall letters and numbers Page 2 of 6

9 San Diego Operational Area Personnel Identification Methods Policy# 2-A Effective Date: 3/1/2016 Pages: 6 Structural Fire Helmet Original Helmet Color o Significant staining or fading discolorations must be corrected to reflect original color o Standard Agency Rank / Color Designations o Must be accurate at all times Most Commonly o White Chief Officers o Red Fire Captains o Black or Yellow Engineers and Firefighters o Personnel in acting positions should use the appropriate colored helmets for the respective rank within their agency. Unit/Agency Identifier o Both sides of helmet or front of helmet o 2-digit unit # or full 4-digit zone #/agency/unit # o Per agency or zone o Suggested minimum of 1 ¾ tall numbers/letters Front Shields o Front helmet shields and/or numbers on shields are not required unless otherwise directed per internal agency policy o All front shields with unit numbers should accurately reflect the unit number of the assigned personnel o Numbers on front shields should not conflict with unit identifiers on the side of the helmet Page 3 of 6

10 San Diego Operational Area Personnel Identification Methods Policy# 2-A Effective Date: 3/1/2016 Pages: 6 Structural Turnout Coat Agency Identifier Visible from firefighter s back with SCBA Cal OES designator or spelled out agency name, minimum of 3 letters, affixed to upper back Last Name Optional If used, minimum of 3 letters, affixed to lower back Page 4 of 6

11 San Diego Operational Area Personnel Identification Methods Policy# 2-A Effective Date: 3/1/2016 Pages: 6 Wildland Helmet Original Helmet Color o Significant staining or fading discolorations must be corrected to reflect original color o Standard Agency Rank / Color Designations o Must be accurate at all times Most Commonly o White Chief Officers o Red Fire Captains o Black or Yellow Engineers and Firefighters o Personnel in acting positions should use the appropriate colored helmets for the respective rank within their agency. Agency Identifier o Both sides of helmet o 2-digit unit # or full 4-digit zone #/agency/unit # o Per agency or zone o Suggested minimum of 2 tall numbers/letters Last Name o Affixed to back or rear brim of helmet o Suggested minimum of 1 ¼ tall letters Page 5 of 6

12 San Diego Operational Area Personnel Identification Methods Policy# 2-A Effective Date: 3/1/2016 Pages: 6 EMS, Rescue or Other PPE Coat, Non-Wildland Agency Identifier Visible from firefighter s back Cal OES designator or spelled out agency name Minimum of 3 letters Affixed to upper back or lower back of coat Page 6 of 6

13 San Diego County Operational Area Policy# 3-A Communication Traffic Modes Pages: 2 Effective Date: 2/1/2012 Purpose: This policy determines the types of Communications Traffic Modes defined for use within the San Diego County operational area. Policy: This policy is intended to provide a common approach to how personnel use terminology related to communication traffic. Procedure: The following communications traffic modes will be used in the San Diego County operational area: Administrative traffic Incident traffic Priority traffic Emergency traffic Administrative traffic (mode) Administrative Traffic is defined as radio traffic used to manage fire department/agency resources outside of active incidents, to include but not limited to move ups, out of service requests, etc. This traffic typically occurs on the department/agencies administrative, call or dispatch channel. Incident traffic (mode) Incident Traffic is defined as radio traffic that routinely occurs while managing, responding and operating during an incident. This typically occurs on the command and/or tactical channels, regardless of their assigned usage. Priority traffic (mode) Priority Traffic is defined as radio traffic that is of an urgent but non-emergency nature, such as but not limited to: initial report of an incident or fire incident not previously reported, or report of an injury/non-injury traffic accident involving a fire agency apparatus. Priority traffic occurring on the department/agencies administrative, call or dispatch channel takes precedence over administrative traffic. Priority traffic may also be used while on an incident to convey an important message that must take priority over other incident traffic, but is not yet of an emergency nature, such as reporting imminent collapse or changing modes from offensive to defensive.

14 Communication Traffic Modes Emergency traffic (mode) Emergency Traffic is traffic that occurs when a firefighter(s) is in immediate peril of injury, is injured, lost and/or unaccounted, entrapped, or any other situation that could result in the loss or serious injury of a firefighter. Emergency traffic can be initiated by any personnel on or off the incident ground using terms such as mayday, firefighter down, help, etc. The use or activation of an emergency button shall also initiate this mode. Emergency traffic should first be initiated on the tactical or command channels, but can also occur on the department s emergency channel and/or administrative channels. Regardless of where the initiation occurs Emergency traffic will take precedence over all other traffic and the channel emergency traffic is initiated on shall be cleared for the handling of this traffic. Operational Approach All personnel should practice and implement the modes as defined above. Communications dispatch centers should be trained on the management of all communication traffic modes and have internal policies and documents updated to match these policies. Revised 10/21/11 Page 2 of 2

15 San Diego County Operational Area Policy# 4-A Emergency Channel Usage Pages: 2 Effective Date: 6/1/2012 Purpose: This policy outlines the usage of the Emergency Channel on the 800 Mhz fleet maps. Policy: The communications sub-committee of the Operations work group for San Diego County developed this policy to clarify the usage of the Emergency Channel. This policy is intended to give the end users, the firefighters in operations, a simple and reliable method to implement emergency traffic as defined in the county s communications traffic mode policy. Procedure: The Emergency channel found in each radio zone on the 800 Mhz fleetmaps shall be used for emergencies, only if other methods to communicate an emergency via the incident assigned channels have failed or the operator is unable to access those channels. When possible, the following methods shall be used by personnel to report an emergency. 1. On the assigned incident operational channels while assigned to an incident. 2. On the department or agencies hailing channel if not assigned to an incident. 3. On the assigned radio zone emergency channel This policy should in no way discourage the use of the emergency channel when warranted by incident and non-incident personnel. Dispatch centers will monitor the emergency channels at all times, regardless of an active incident. This provides the highest level of safety and accountability for field personnel. As defined in the county s Communications Traffic Modes policy, personnel with an emergency that initiate emergency traffic shall not be required to move their traffic to another channel and every effort shall be made to handle the emergency on the calling channel.

16 Emergency Channel Usage Operational Approach The emergency channel is found in the last channel of most groups and can be accessed manually or by pressing the emergency button on the radios. All personnel on an incident should have this channel in their scan list at all times. Whenever the dispatch center handling an incident receives an emergency activation with no alias and cannot otherwise identify the source, that dispatch center shall immediately: Notify the incident commander. Notify all dispatch centers that have sent resources to the incident and request assistance with the identification of the source of the activation. Revised 04/26/13 Page 2 of 2

17 San Diego County Operational Area Policy# 5-A Fire Ground Accountability Pages: 14 Effective Date: 2/1/2012 Purpose: The purpose of this policy is to provide a consistent, realistic and effective Fire Ground Accountability System for all fire agencies within the San Diego County Operational Area. With increased automatic aid and boundary drops throughout San Diego County it is critical that all fire agencies work toward consistent operations. This Fire Ground Accountability System has been designed to meet the following requirements and needs: Policy: Firefighter safety & rescue Applicable federal and state laws Firescope NFPA 1500 Operational realities and priorities o Ability to aid in the organized and effective rescue efforts of a downed firefighter(s) Agency specific differences o Equipment, technology and staffing All fire agencies within the San Diego County Operational Area shall adhere to this policy, which is divided up into five sections: Section I Immediately Dangerous to Life or Health Accountability Section II Incident Resources & Personnel Management Section III Equipment & Technology Requirements Section IV Radio Alias Names (800 Mhz) Appendix #1 Terms & Definitions The focus and intent of the policy is to give on-scene fire companies and the Incident Commander (IC) a practical and effective tool to track the locations, activities and status of all incident personnel. The over-riding goal of this policy is to help provide for well organized, timely and effective rescue operations of a downed firefighter(s). In order to accomplish the above goal and meet federal laws, this policy encompasses two distinct areas of functional need at an incident. The successful implementation of this policy requires a philosophical and prioritization adjustment away from historic fire ground accountability practices. All fire personnel must clearly understand that there are two distinctly different but collaborative functional needs related to the tracking of resources and personnel at an incident.

18 Fire Ground Accountability The first functional tracking need and highest priority is Immediately Dangerous to Life or Health (IDLH) Accountability. The other functional tracking need is Incident Resource and Personnel Management (IRPM), which is secondary in importance. Section I - IDLH ACCOUNTABILITY IDLH Accountability shall be the highest functional need related to resource and personnel tracking due to its direct impact on effective, timely and organized rescue operations of a downed firefighter(s). Implementation and management of IDLH Accountability is the overall responsibility of the IC. IDLH accountability must be implemented at all incidents in which personnel are actively engaged and/or operating within IDLH environments. During the initial phases of a typical first alarm incident, the IC will be tasked with managing IDLH Accountability until delegated to other appropriate personnel. The early implementation of IDLH Accountability is critical to insuring that the IC and other incident personnel are able to quickly react and initiate rescue operations for a downed firefighter(s). The management of IDLH Accountability must be handled at a location that is realistic and effective based on the dynamics of the occupancy, fire activity, health risks and actual operations of engaged personnel. Based on their location, areas of incident responsibility and operational involvement, the following individuals may at the discretion of the IC be tasked with assisting with and/or managing IDLH Accountability: Company Officer(s) Initial Rapid Intervention Crew (IRIC) Leader(s) Rapid Intervention Crew Supervisor (RGS) Division / Group Supervisor(s) Branch Director(s) Incident Commander (IC) Operations Section Chief (OPSC) Other designee(s) The individual(s) tasked with IDLH Accountability must be able to account for the specific information detailed below for all companies assigned under their area of incident responsibility when operationally engaged in IDLH environments: Resource Type Unit # # of Personnel Assignment and General Location o Operational area, Group and/or Division Activities Times Radio Assignment(s) Revised 10/20/2011 Page 2 of 14

19 Fire Ground Accountability One of the most important steps of the IDLH Accountability process is to obtain the Accountability Tags from all personnel / companies entering an IDLH environment. The collection of tags should typically occur at the affected point of entry(s) into the IDLH. All tags should be attached to the Accountability Clipboard with corresponding documentation on the Accountability Tracking Report (ATR). The only time that a single Accountability Tag should be attached to the Accountability Clipboard is for a Division / Group Supervisor or Safety Officer who may be located or near the IDLH or Point of Entry (POE). Upon entry of an entire company into an IDLH environment, a grouping of tags (as shown below) should be used to assist with management of IDLH Accountability. It is imperative that all personnel within a company and/or a grouping of tags exit the IDLH environment together. Upon removal from the IDLH environment the tags must be returned to the exiting personnel / companies with corresponding documentation on the ATR. The individual(s) tasked with IDLH Accountability should communicate proactively with the IRIC Leader, RIC Group Supervisor (RGS), IC and/or OPSC throughout the incident to provide updates on the status and well being of companies engaged in IDLH environments. Frequent IDLH Accountability updates have a significant positive impact on the quick and effective implementation of rescue efforts for a downed firefighter(s). Revised 10/20/2011 Page 3 of 14

20 Fire Ground Accountability Section II INCIDENT RESOURCE & PERSONNEL MANAGEMENT Incident Resource & Personnel Management (IRPM) is secondary in importance to IDLH Accountability; however it must still be managed. Implementation of IRPM is the sole responsibility of the IC. The management of IRPM must be handled at or near the Incident Command Post (ICP) by any one of the following individuals: IC OPSC Planning Section Chief (PSC) RESL IRPM must include a general accounting of the following information: Assigned resource types, unit #s & personnel names Assigned locations and operational activities Total # of incident personnel The best and most effective tool to assist with the management of IRPM is a mobile data computer (MDC) at the ICP as detailed below: MDC o Via MDC user request for all assigned units and personnel via the Incident Personnel feature MDC screen provides a detailed list of all units, unit types, unit #s and personnel names As mentioned earlier, this policy must work for all fire agencies with the San Diego County Operational Area; therefore this policy has to provide flexibility and back-up options due to equipment and technology differences amongst several fire agencies. As a result of these differences and intermittent technology / connectivity failures it is imperative that this policy provide for back-up IRPM equipment options. The following back-up equipment options have been identified to assist with IRPM. These back-up equipment options should only be used as a contingency at the ICP for IRPM when necessary: Hard Copy(s) of Daily Staffing Rosters Passports o Delivered to the ICP by companies and/or fire agencies that do not have the ability to transmit personnel information electronically via MDC Name Tags o Delivered to the ICP by personnel, companies and/or fire agencies that do not have the ability to transmit personnel information electronically Revised 10/20/2011 Page 4 of 14

21 Fire Ground Accountability Company Tags o Delivered to the ICP during MDC failures Blank Passports Blank Name Tags White Boards Section III EQUIPMENT & TECHNOLOGY REQUIREMENTS The policy provides for mandatory and back-up equipment in order to insure that the policy works for all agencies within the San Diego County Operational Area. The equipment listed as mandatory (as detailed below) is required for all agencies and resource types. The equipment listed as back-up is only required for some agencies and/or resource types based on agency differences and/or standard incident command responsibilities. Mandatory equipment for all Safety and/or Fire Ground Personnel o Two Name Tags Attached to the under-brim of helmet Mandatory equipment for every Self-Contained Breathing Apparatus (SCBAs) o One Accountability Tag Tag to be affixed to left front shoulder strap of SCBA Must be readily detachable Must accurately match the resource type (color coded), unit # and seat position # of assigned personnel o SCB A Unit Number & Position Identifier A sticker with reflective numbers to include resource type and unit # Affixed to the cylinder strap of the SCBA harness Mandatory equipment for all Fire Apparatus and Battalion / Duty Chief Vehicles Revised 10/20/2011 Page 5 of 14

22 Fire Ground Accountability o Includes engines, trucks, rescues, battalions, duty chiefs, specialty rigs or other vehicles that could be used for fire ground operations and/or for initial incident command responsibilities o One Company Tag Attached to the SCBA (left shoulder strap) of the company leader o One Accountability Clipboard to include Accountability Tracking Reports (ATR) Writing instruments o Back-up Passports and Back-up Names Tags Only required as mandatory equipment for companies and/or agencies that do not have the ability to transmit personnel electronically due to technology or CAD system limitations Additional mandatory equipment for all Battalion / Duty Chief Vehicles o Includes all battalion chief / duty vehicles as well as fire apparatus that are typically used for long-term (2 nd or greater alarm) incident command purposes o MDC (with Incident Personnel functionality) Capable of being used for electronic IRPM functionality via the Incident Personnel feature Minimum of one MDC, must be capable of being operated at the vehicle and/or remotely when taken over to a separate ICP It is understood that not all agencies will be able to comply with this equipment requirement o Hard Copy(s) of Daily Staffing Rosters For respective battalion and/or agency To be used as a contingency tool at the ICP to assist with IRPM o Blank Company Tags To be used as a contingency tool at the ICP to assist with IRPM during MDC failures o Blank Passports and Name Tags To be used as a contingency tool at the ICP to assist with IRPM for those agencies and/or companies that can not be tracked electronically via MDC or manually via staffing rosters, back-up passports and name tags o White Boards To be used as a contingency tool at the ICP to assist with IRPM Revised 10/20/2011 Page 6 of 14

23 Fire Ground Accountability Section IV RADIO ALIAS NAMES (800 Mhz) In order to effectively and safely manage a downed firefighter and/or emergency activation (EMER) situation thru accurate accountability, all fire agencies shall adjust their standard radio alias names to the following naming conventions: Mobile 800 Mhz Radios o Agency designator followed by resource type, followed by unit # only SND Engine 30 SMC Truck 1471 ESC Chief 1 Portable 800 Mhz Radios o Agency designator followed by resource type, followed by unit #, followed by seat / position # SND Engine 30 1 Captain s portable from engine 30 SMC Truck Engineer s portable from San Marcos Truck 1471 o Agency designator followed by resource type, followed by unit #, followed by portable # ESC Chief 1 2 Escondido Fire Chief s second portable Spare and/or Reserve Apparatus 800 MHz Radios o All spare and/or reserve apparatus radios will have radio alias names that match the radio s 6-digit radio identification number as permanently programmed into the radio by Motorola Spare portable for CHV o Once assigned to an apparatus, the radio s alias name will be changed back to its standard radio alias name CHV Battalion 51 3 Chula Vista Battalion 51 s third portable Out of Service Radios o Any radio taken out of service for repairs, will temporarily assume the following radio alias name Radio Shop Accurate radio alias names must be maintained at all times by every fire agency and dispatch center within the County. This information must be shared amongst and readily available to all dispatch centers and fire agencies. Revised 10/20/2011 Page 7 of 14

24 Fire Ground Accountability Appendix #1 - TERMS & DEFINITIONS Abandon An immediate and rapid exit of all personnel from an IDLH environment, operations and/or structure as directed by an IC, Safety Officer or other Supervisor Accountability Clip Board A metal clipboard designed to hold accountability tags and/or company tags in an orderly fashion. o Can also be a solid plastic board with clip with cutouts o Must include writing instruments and several copies of the standard ATR Revised 10/20/2011 Page 8 of 14

25 Fire Ground Accountability Accountability Tracking Report- (ATR) A standard County-wide document used to track the resource types, unit #s, assigned locations, times and status of all companies engaged in IDLH environments San Diego Operational Area Accoootability Tracking Report p.,;m of Entry: I:>I..H Accow>tobility:----- Di wsoon I CX oup: Seat Positions r-:"1 IC IOPSC: IQ<IM>C... _ 10" #of Pers.. LOC<Ition Tomes m t1 of Pers. Location Tornes Revised 10/20/2011 Page 9 of 14

26 Fire Ground Accountability Accountability Tag(s) A color coded metal tag including agency designator, resource type, unit number and seat / position number o Color specific based on resource type Red - Engines Black Trucks Blue - Ambulances Purple Chief Officers and Staff Green - Specialty Apparatus / Companies o Agency Designator o Resource Type Standard E, T, M, B or other specialty o Unit # followed by seat / position # o Standard seat position numbers #1 thru #4 Captain s position is #1 Engineer s position is #2 Firefighter position behind Engineer is #3 Firefighter position behind Captain is #4 Company A term used to define a group of individuals that make up the standard staffing pattern for an engine, truck, specialty rig or ambulance based on each agency s respective staffing pattern(s) Revised 10/20/2011 Page 10 of 14

27 Fire Ground Accountability Company Tag A color coded single metal tag used to identify an entire company by agency designator, resource type and unit number o To be used at Lobby Control during high rise fires Can also be used as a contingency tool at the ICP for IRPM Evacuate The orderly evacuation of civilians from a hazardous area or structure Emergency Abandonment Signal A standard audible notification (a series of three short blast of an air horn repeated several times) used to inform all incident personnel of an order to immediately stop all operations and exit the IDLH environment until further notice o Typically used in combination with verbal radio traffic o Emergency Activation - (EMER) The action taken by a firefighter who has activated their radio s emergency (EMER) button Incident Commander (IC) A position within the incident command system that is responsible for the overall management of an emergency incident or other event Immediately Dangerous to Life or Health - (IDLH) An environment and/or operations that are Immediately Dangerous to Life or Health Revised 10/20/2011 Page 11 of 14

28 Fire Ground Accountability Immediately Dangerous to Life or Health (IDLH) Accountability The accountability of specific crews and personnel that are actively engaged in known IDLH environments and/or operations o IDLH Accountability is typically handled by an individual or group of individuals as assigned by the IC or OPSC o IDLH Accountability is the highest functional need related to the tracking of resources and personnel at any incident in which crews are engaged in an IDLH environment Incident Resource & Personnel Management - (IRPM) The term used to describe the overall tracking of all resources and personnel assigned to an incident regardless of their operational involvement or status o IRPM is important, but secondary in importance to IDLH accountability Typically handled by the IC, OPSC or RESL at the ICP Initial Rapid Intervention Crew - (IRIC) May Day Name Tag The first (initially) assigned team of at least two personnel that are not actively engaged in other fire ground operations that can serve to act as a Rapid Intervention Crew in the event of a downed firefighter(s) early in an incident o Intended for initial stages of an incident only o Temporary in nature until replaced and/or augmented by a RIC team(s) and a RGS A Firefighter s verbal communication (typically via radio) that they are in trouble and/or in need of rescue by other firefighters A Velcro backed plastic tag with a minimum of an individuals last name Name tags can be all white or color coded by rank Name Tag (Blank) This is a back-up piece of equipment to be used for IRPM when necessary o A Velcro backed plastic tag capable of being temporarily written on Operations Section Chief - (OPSC) A position within the incident command system that is responsible for the overall operations at an emergency incident or other event Revised 10/20/2011 Page 12 of 14

29 Fire Ground Accountability Passport This is a back-up piece of equipment to be used for IRPM when necessary o A small plastic card or Velcro backing capable of holding the name tags of all company members Top of passport must have agency designator, resource type and unit number Passport (Blank) This is a back-up piece of equipment to be used for IRPM when necessary o A small plastic card or Velcro backing with or without agency designators, unit numbers and/or blank name tags Point of Entry - (POE) The term used to describe single or multiple Points Of Entry or Egress into an IDLH environment and/or structure Radio Alias Name A pre-established, commonly known name that is attached to each 800 Mhz portable or mobile radio via a 6-digit radio identification number o Both the radio alias name and the 6-digt radio ID number will appear on a dispatcher s radio console at each agency s home dispatch center when a radio transmits and/or is placed in EMER mode. 6- Digit Radio ID Number A specific 6-digit identification that is permanently assigned (by Motorola) to all 800 Mhz radios o The 6-digit radio ID is the only designator that will appear on the dispatcher s radio console if the radio transmitting an EMER is not operating within its home dispatch center. Rapid Intervention Crew - (RIC) A team of at least three or more personnel that are assigned RIC duties for the entire period of an incident while companies and/or personnel are engaged in IDLH environments o Typically assigned to replace and/or augment IRIC o Should get a RGS and other support assigned depending on size and complexity of incident and/or when actual RIC deployment occurs Revised 10/20/2011 Page 13 of 14

30 Fire Ground Accountability Resource Unit Leader (RESL) A position within the incident command system that is responsible for the overall tracking and status of all resources and personnel assigned to an incident o Assigned by an IC to formally manage IRPM Typically assigned during 2 nd or greater alarm incidents with more resources, personnel and complexity Co-located at the ICP Stand alone assignment Responsible for IRPM as well as the coordination of IDLH Accountability as directed by the IC or OPSC RIC Group Supervisor - (RGS) Team The supervisor assigned to lead the pre-planning, RIC deployment operations and post deployment activities of a RIC team(s) o Reports to the OPSC or IC A group of two personnel working together Revised 10/20/2011 Page 14 of 14

31 Point of Entry: IDLH Accountability: Division / Group: San Diego County Operational Area Fireground Accountability Tracking Report Captain = #1 Engineer = #2 1st Firefighter = #3 2nd Firefighter = #4 IC / OPSC: RESL: Radio Channels: ID # # of Pers. Location Times ID # # of Pers. Location Times

32 Action Trophies & Engraving was asked to create a one stop shop for your new fireground accountability system needs. We have been in the engraving business for 15 years, and understand the Fire Service as I am Retired Battalion Chief. I understand that you want a quality product at a discount price. We have put together a sample photo sheet and ordering form to help make it easy to order what you need. The initial orders may take up to 30 days because of product availability and the number of vendors. With quantity orders and a little more lead time, I can keep the prices down. All products are plus tax and shipping. The clipboards and trigger snaps are expensive to ship, so I will attempt to save all of you shipping by dropping these items off at central locations (most likely fire communication or training centers) as long as I can get them all ordered, manufactured and delivered at the same time. We already work with several fire agencies and Citys. Action Trophies & Engraving accepts PO or credit cards. If there are any questions about any of the items, forms, delivery, or purchase please give me a call. Action Trophies & Engraving Mike Hartman 1485 Country Vistas Lane Bonita, CA Off FAX mike@actiontrophies.com

33 STANDARD ACCOUNTABILITY TAG (Samples) All 2 x 1 1/8 Dog Tags no notch are all Anodized Aluminum Laser Engraved on both sides TYPE 1 & TYPE 3 Engines - Red Tag with Agency Name, Resource Type, Resource Number and Rank / Position Number Trucks - Black Tag with Agency Name, Resource Type, Resource Number and Rank / Position Number Medic or BLS Rig - Blue Tag with Agency Name, Resource Type, Resource Number and Rank / Position Number Chief Officers and Other Staff - Purple Tag with Agency Name, Resource Type, Resource Number FC - Fire Chief AC - Assistant Chief DIV - Division Chief DEP - Deputy Chief TRN - Training Staff SFTY - Safety Staff B - Battalion Chief Specialty Rig & Resources - Green Tag with Agency Name, Resource Type, Resource Number and Rank / Position Number if Applicable HM - Haz Mat Rigs R - Recue Rigs LA - Light & Air Rigs INV - Arson Investigators CPTR - Helicopters XR - Bomb Units

34 STANDARD COMPANY TAG Samples & ASSOCIATED EQUIPMENT 1 1/8 HEXAGON SHAPED Anodized Aluminum Laser Engraved on both sides Color coded with Agency Name, Resource Type, Resource Number Saunders RR8514 Clipboard Box with 3/16 Orange Acrylic Cover assembled with Agency vinly designator sticker inside and outside of box Replacement 3/16 Orange Acrylic Cover with holes, assembly ready, no drilling. Campbell/Cooper ½ nickel-plate Trigger Snap with ½ split key ring, and 2 x 1 1/8 red dog tag assembled. Each piece sold seperately. 2 HY-KO Products nickel-plated split key ring needed for attachment point for Trigger Snap for some SCBA S brands/models Parts are unassembled. A complete assembly, requires a Trigger Snap, ½ split key ring, and color coded tag needed ½ nickel plated split key ring needed to attach tags to Trigger Snap

35 Action Trophies & Engraving Order Form for Fireground Accountability Products 1485 Country Vistas Lane, Bonita, CA Off FAX - mike@actiontrophies.com Please fill out form clearly and provide contact information including and phone. Name of Person Ordering: Phone Number: Agency Designator: (ie. Oceanside Fire, Cal Fire) Accountability Tags $1.40 each Tag Type: Resource Type: Unit #: Rank / Position #: Total # of SCBA Harnesses on Rig Total # of Tags Per: Color: AT Red E 51 1, 2, AT Red BR , 2, AT Black T 12 1, 2, 3, Company Tags $1.40 each Tag Type: Color: Resource Type: Unit #: Total # of Tags Per: Clipboard Designators: CT Red E 51 1 Engine 51 CT Black T 12 1 Truck 12 CT Purple B 3 1 Batt 51 Accessory Equipment Qty: Price: Item: $68.00 Complete Clipboard with Suanders Box with 3/16" Orangev Acrylic Cover, assebled with designation vinyl sticker inside and out $2.50 1/2" Nickel Plated Trigger Snap - Campbell/Cooper #T $0.10 1/2" Split Key Ring - Nickel Plated $1.00 2" Split Key Ring - Nickel Plated $25.00 Replacement Orange Acrylic Cover with holes for mounting, ready to assemble ** Attach additional order forms as necessary

36 San Diego County Operational Area Rapid Intervention Crew Procedures Policy# 6-A Effective Date: 2/1/2012 Pages: 8 Purpose: The purpose of this policy is to establish a clear description of responsibilities of an Initial Rapid Intervention Crew (IRIC) and Rapid Intervention Crew (RIC), provide guidelines for IRIC and RIC duties, communications, pre-deployment and deployment requirements. This policy will define the response tasks and organization of the Initial Rapid Intervention Crew (IRIC) and Rapid Intervention Crew (RIC). Policy: The policy shall apply during all incidents in which personnel may reasonably be expected to operate in an immediately dangerous to life and health (IDLH) atmosphere or situations where an equipment failure or sudden change in conditions may trap or injure personnel, or any incident that poses significant risk to firefighter safety. It shall remain the responsibility of the Incident Commander (IC) to ensure that the intent of this policy is met throughout the incidents duration or until such a time that it is determined that personnel exposure to an IDLH atmosphere or other hazards no longer exists. Procedure: Two-In/Two-Out (IRIC/RIC) Rescue Exception Initial attack operations shall be organized to ensure that, if upon arrival at the emergency scene, initial attack personnel find an imminent life-threatening situation which immediate action could prevent the loss of life or serious injury, such action shall be permitted with less than four personnel or without IRIC /RIC implementation, when conducted in accordance with NFPA No exception shall be permitted when there is no possibility to save lives. Any such actions taken in accordance with this section shall be thoroughly investigated by the fire department with a written report submitted to the Fire Chief (NFPA 1500, Fire Scope ICS 910) Initial Rapid Intervention Crew (IRIC) In accordance to NFPA 1500, entry into the hazard area will require at least four (4) personnel on the scene to accomplish the recognized Two-In/Two-Out requirement. For initial attack purposes, a minimum of two personnel shall be assigned to an entry crew, and a minimum of two personnel to the standby position. This standby position will be recognized as Initial Rapid Intervention Crew (IRIC). IRIC personnel shall be responsible to maintain a constant awareness of the number, identity, location and function of those operating in the hazardous area.

37 Rapid Intervention Crew Procedures IRIC personnel shall remain in a constant state of readiness in the event of IRIC activation for rescue. Full personal protective equipment, inclusive of SCBA, shall be donned or readied for immediate deployment. One IRIC member shall remain positioned at or as close to the point of entry of the crew entering the IDLH atmosphere as functionally possible. This member shall be dedicated to remain in constant radio, visual, voice or signal line communication with the entry crew without performing any other duties that will disrupt this responsibility and/or positioning. One IRIC member shall be permitted to perform other duties outside of the hazardous area. Provided that the abandoning of these other duties does not jeopardize the safety of personnel on the incident and constant communication is maintained between the IRIC members and members of the crew in the IDLH. At no time shall a member of IRIC participate in firefighting activities unless it is necessitated by a rescue. Once established, IRIC shall be maintained, staffed and functional until relieved by a full RIC or disbanded by the Incident Commander. Rapid Intervention Crew (RIC) It shall remain the intent of all Incident Commanders to ensure a fully staffed RIC be positioned to replace an IRIC as soon as reasonably possible. A RIC shall consist of a minimum of three (3) personnel led by a Company Officer. The RIC shall remain positioned outside the IDLH or Hazard area and shall remain in a constant state of readiness and available for rescue of fire personnel. RIC personnel shall remain in a constant state of readiness in the event of RIC activation for rescue. Full personal protective equipment, inclusive of SCBA shall be donned or readied for immediate deployment. RIC shall remain positioned at or as close to the point of entry of the crew entering the IDLH atmosphere as functionally possible. A minimum of one RIC member shall be dedicated to remain in constant radio, visual, voice or signal line communication with the entry crew without performing any other duties that will disrupt this responsibility and/or positioning. Members of the RIC shall be permitted to perform other duties outside of the hazardous area, provided that the abandoning of these other duties does not jeopardize the safety of personnel on the incident and constant communication is maintained between the RIC members and members of the crew in the IDLH. At no time shall a member of RIC participate in firefighting activities unless it is necessitated by a rescue. Revised 10/20/2011 Page 2 of 7

38 Rapid Intervention Crew Procedures Once established, RIC shall be maintained, staffed and functional until disbanded by the Incident Commander. The composition and structure of RIC shall be permitted to be flexible based on the type of incident and size and complexity of operations. IRIC/RIC Communications Even though some of the 800 Mhz radio zones label specific talk groups as RIC channels, IRIC and RIC communications should be treated as any other tactical, division or group assignment. During IRIC assignments, the IRIC shall remain on the initial assigned operation channel(s) with very few exceptions. As the incident progresses or grows, the Incident Commander may assign one unit as RIC or multiple units to a RIC group as discussed elsewhere in this policy. The Incident Commander may assign a separate tactical channel to the RIC or RIC group supervisor for coordination of their resources. If this tactical channel is assigned, it should be assigned exclusively to the RIC or RIC group supervisor. When this happens, RIC shall continue to monitor the assigned channels where crews are working in an IDLH to maintain situational awareness at all times. Expansion of IRIC/RIC In some instances, such as crews entering a structure via multiple and/or remote entrance points, the placement of multiple RIC elements should be considered. When this occurs, the expansion of supervision through the assigning of a RIC Group Supervisor may be appropriate to supervise positioning, deployment, communications with IC, and the accountability of these RIC s. Upon the expansion of the RIC responsibilities and the implementation of a RIC Group Supervisor (RIC GRP SUP), the RIC GRP SUP shall obtain a briefing from the IC, Operations, and/or Resource Unit on the status, communications plan, and location of all assigned companies prior assuming the supervisor s role. Naming of Multiple IRIC/RIC If more than one RIC is required to safely support operations, they will be named based upon geographical positioning. For example, in a large single-level warehouse incident where multiple RIC s may be required to effectively meet the intent of this policy, RIC s are to be assigned as RIC Alpha, RIC Bravo, RIC Charlie, or RIC Delta. In a high rise incident with multiple levels of operations, the naming of the multiple RIC s would be assigned by a numeric identifier to identify the floor they are responsible for. For example, RIC 1, RIC 2, RIC 3 or Division 1 RIC, Division 2 RIC, Division 3 RIC. In a highrise structure with multiple stairwells Revised 10/20/2011 Page 3 of 7

39 Rapid Intervention Crew Procedures in use, it is conceivable to use both the numeric and alpha designators. With more than one RIC in place, the RIC on the third floor in the Bravo side stairwell would be known as RIC 3 Bravo or Division 3 RIC Bravo. Staging of RIC RIC(s) shall be located at a safe position, outside the IDLH/hazard area and still be able to monitor conditions by visual observation, communicate with assigned personnel and monitor radio traffic or assignment of assigned personnel. Considerations of a staging location(s) for IRIC/RIC shall include: Initial entry point(s) of interior crew(s) Secondary egress points Hazards Building construction Size and Layout of the building or Hazard area Number of personnel working in the hazard area(s) The RIC needs for an incident must be reassessed with the incident progression. The number of entry crew(s), geographical size of area(s) and number of entry points must constantly be monitored to ensure sufficient personnel are readily available to assist Fire personnel working in the IDLH or hazard area. RIC shall be staged at a position as close to the point(s) of entry of the crew(s) entering the IDLH atmosphere as functionally possible to ensure rapid deployment when needed. In high-rise fire incidents, the RIC should typically be located one floor below the fire-floor or point of entry for crews working in the IDLH or hazard areas. Another consideration for positioning RIC in a high-rise could be at Staging. Either of these locations would allow for RIC s to be deployed in a timely manner without staging the RIC in an IDLH environment. Once a staging location for IRIC/RIC has been identified: IC, Operations, and/or the RIC GRP SUP shall be notified of its location. Staging location(s) of IRIC/RIC shall be transmitted on the incident s common operating channel. Air monitoring in the RIC Staging area shall be accomplished if crews are staged inside a building or in an area that has the potential of having an IDLH atmosphere. Staging of RIC shall be accomplished with consideration of suppression personnel traffic. RIC equipment cache shall be placed with consideration of suppression personnel traffic. Revised 10/20/2011 Page 4 of 7