-SOI Asia Internship Program-

Transcription

1 -SOI Asia Internship Program- Is a Human Resource Development Platform with aims at matching top students from leading Universities in Asia with companies in Japan for job employment. Objective: To give opportunities for Top performing students to match with best company for internship program and access to recruitment process (also to apply academic knowledge and learn new skills by showing good performance and immerse in multicultural distance environment.) Companies to have international experience and the great opportunity to RECRUIT TOP ASIAN TALENTS for company expansion into Asian market 1

2 SCHOOL ON INTERNET ASIA PROJECT The university alliance, connecting leading Asian universities by the satellite internet. -28 Universities in 14 Countries- Keio University

3 SOI Asia Partnering University Keio University One of top 10 Universities in Japan Hiyoshi: System Design Management, Media Design SFC campus s unique program - Graduate school of Media and Governance - Faculty of Environmental information - Faculty of Policy Management Chulalongkorn University (Chula) Asia Ranked 43 th in Global Ranked 113 th in Art and Humanities, 106 th in Engineering and IT field by QS World University in International School of Engineering (ISE) Nano Engineering, Automotive Design and Manufacturing Engineering, Information and Communication Engineering Undergraduate students University of Computer Science, Yangon (UCSY) Computer Science, Master s, Ph.D candidates Cloud computing & Mobile computing Hanoi University of Science and Technology (HUST) MBA level the first and largest technical university in Vietnam, well known in Vietnam for its selective students. Bandung Institute of Technology (ITB) Ranked 109 th in engineering and technology globally* research on oil reservoirs, production optimization, and Now participate the collaboration between Indonesia and Japan to develop Bandung as smart city University of Saints Malaysia (USM) Ranked 63 th in Asia, according QS World university Computer Science Undergraduate & M.Sc. Student National Advances IPv6 Centre (NAv6) (Researcher), IPv6, Satellite and Wireless Communication, Networked Virtual reality and Mobile Technologies/Applications. University of Brawijaya (UB) Medical students, Engineering students Entrepreneurial university 3

4 Background: General Internship Definition: A form of experiential learning For student: to integrate academic knowledge with practical application and skills development in a professional setting which value for their future career paths Internship is to enable students to efficiently gain practical skills (METI) For employers, internship is as an opportunity to guide and evaluate talent for hiring process. (Called working interview) Duration: generally 1-3 months in summer holiday, During semester, new graduate Benefits of internship Students strongly believe that internship experiences would be beneficial to their future careers (Martin, Wilkerson, 2006) US: Conversion rate: 58.6% rate of turning interns to permanent employee, retention rate of 75.7 at first year, 62.4 at 5 years comparing to 66.5% and 48.1% of hires who had no internship experience (NACE (US), 2012) 4

5 Background: Telework Telework are people who earn revenue from their regular jobs, work with IT tools more than 8 hours a week at work place outside their company s office (MHIT, Japan) Transition of telework JAPAN: Rise of telework population 16.5% (2010) (comparing to 6.1% in 2002) (MHIT) Teleworking: (11,300 employees,22 countries)is primarily taking place in emerging markets: Asia-Pacific (24%) North America (9%) and Europe (9%) to telecommute on a frequent basis. (Reuter) 60% (US) of Businesses allowing remote work, (2010/11) Occupations suited for telework With satellite office, or telework center, IT-related jobs, Engineer, Accountant, Financial analyst, Salesperson, Market analyst, Lawyer, Supervisor, Design Engineer, Graphic artist, Architect (etc.) are suitable for telework excepting mainframe operator, and Laboratory scientist that suitable for some people. (Nilles, 1998) 5

6 Background: Virtual Internship Program (VIP) General Definition VIP Model Virtual internship is defined as one involving the use of an ICT supported environment where students interact with each other and companies, independent of time and space and across traditional geographical boundaries. (Svenkerud, Kristensen,2003) VIRTUAL JOP CONTENTS :19 Pilot cases in EUROPE (e.g.. Finland, Denmark, France) Market Research and analysis (For Manufacturing equipment, products) Survey (Logistics, education) IT development or Testing (Web, CRM, Registration system) Students Individual/ Group ICT Infrastructure VIP Supporters Videoconference, Skype, , SNS, Internet, Document sharing system, E-learning system Company Employer Clients Partners University Network of training business Fundraisers 6

7 Comparison Virtual Internship VS Onsite internship VS Part time job General internship (Onsite) Advantages Real job experience Real corporate environment Easy for monitoring, and transferring knowledge Obstacles High expense Limited numbers of participants Virtual Internship (Online) Cost reduction Higher productivity Helps recruit and retain effective workers & attract potential workers Reduce of time and electricity consumption Achievement of work-life balance Less manager supervision Lack of adequate ICT Infra Culture and Trust (Security) issues Challenge of Performance management (Wayne Cascio (1998)) Internship: have both paid and unpaid types which affect the long-term career Part-time job: is paid for flexible working hours Adapted from Deloittes, EU-VIP, Global teams: Trends, Challenges, and solutions (CAHRS, 2010) 7

8 Conditions for success in Virtual Internship -Their Obstacles is our opportunities- OBSTACLES KEY FOR SUCCESS TOOLS Less manager supervision Clarifying task, Provide feedback Care problems, appreciate student opinions Weekly meeting for feedback and guidance Prompt communication (Assignment/ Guidance/ Feedback to student works) Task assigned, deadline reminder Depending on situation Multicultural issue Casual Interaction to understand uniqueness and value of diversity Weekly Casual INTERACTION WORKSHOP via SOI Asia Videoconference Trust(Security) issues TRUST: open honest discussion, making decision together Security: Agreement signing, Secured communication channel -PRIOR WRITTEN CONTRACT between all actors Skype, Instance Messaging, not only for formal working, but also asking opinion -Password Authentication, on files Ex. Google Group: File can be set as read only Challenge of Performance management Goal setting 360 degree Performance evaluation EVALUATION FORM PREPARED BY SOI ASIA (Student evaluation form, peer review) Score will be shared, Company s name & project details will be confidential Lack of adequate ICT Infrastructure Prepare communication tools and training will be provide by SOI SOI Asia Videoconference, PC with internet access and software TRAINING session (How to work in distance environment) 8

9 Pilot internship program SOI Asia Internship Program (SAIP)2012 Selection Criteria & methods a) SOI Asia assessment -Active Participation in business planning activities: Presentation, discussion b) Contest assessment: High score in SOI Asia Business Plan contest c) Academic assessment: Recommended by professors d) Corporate assessment: Face-to-Face interview (11 students) COMPANY S FEEDBACK 2 out of 4 interns are in recruitment process of top 5 ICT company in Japan Performance of Interns are beyond expectation Interns had good relationship with colleagues Problems: High cost for 1-month onsite internship in Japan Cost: Total 5,000,000 yen (2,000,000 yen spent for bringing 10 students to Japan for one day Face-to-Face interview Limited opportunity:4 interns come to work in Japan Feedback from Interns 2012 Ph.D. Candidate(IT) UCSY, Myanmar Interest: Mobile computing & Cloud computing, and Language Processing Telecom engineer MBA students HUST, Vietnam. Interest: Business Development, Planning, Marketing Master student Researcher at National Advanced IPv6 Centre, USM, Malaysia Interest: Social Commerce Medical Student UB, Indonesia Interest: IT technology and innovation for Public Health Hospital system It will be great benefits for Myanmar and Japan, I m looking forward to joint research between UCSY and Japanese company By SAIP, we can shorten the path to Japanese company. I would like to intern or work in Japanese company to understand the real Japanese working life By experiencing modern IT in SAIP, It will be a great opportunity for me to help developing public health information infrastructure in Indonesia 9

10 SOI Asia Internship Program (SAIP) -New design Virtual Internship Program (VIP)- Virtual internship is the use of an ICT supported environment where students interact with each other and companies more than 8 hours a week at work place outside company s office. PURPOSES: to save transportation cost and increase more opportunities for both the best company and talent students to trial working for the future employment Activities (4 weeks) Group oriented collaborative project: 3-5 students per group + company representatives Workshop (60-90 minutes) (Guideline for telework, icebreaking, discussion for problem solving, discussion) Job content: 2 options (*Other job is acceptable) 1. Business oriented (Market research & analysis/creative Business plan) 2. Technology oriented (Prototype development/testing) Requirements: ENGLISH is the major language Willing to learn and work in international context, Comfortable in distance environment, Aim for the future strong collaboration of Japan-Asia Working hours: at least 8 hours Deliverables by student: weekly short report, final presentation, final report and/or prototype Deliverables by company: weekly feedbacks, SAIP performance evaluation form, * Certificate will be given to students who meet expectations of company (Score > 75%) Evaluated by supervisor using SAIP performance evaluation form (Score will be disclosed) 10

11 Phase of Internship for company: Before Internship (Sep) Virtual Internship (Oct-Nov) Onsite internship (1.Feb, 2.July*) Follow up 14 Sep: Company registration form Deadline 22 Oct: Orientation/Goal setting/sign agreement 1 st day: Orientation/ Goal setting/sign agreement Reflection: feedback Performance Evaluation (SAIP form) 2 Oct Online Information session Weekly meeting/ Interaction workshop with students Experiential work at company s office in Japan (4 weeks) Recruitment opportunity 1 st Online Interview/logical communication test 30 Nov Student Performance Evaluation & Interview (SAIP form) Weekly interaction workshop with students at company s office 15 Oct Successful candidate announcement 15 Dec: Successful candidate announcement テレビ会議システム, ファシリテーターサービス

12 Key for success (1): Introduction workshop -Getting know each other as Icebreaking - Aims: To introduce program and call for participation Participants: all representatives from various companies and students Date: 2 nd October 2013 (First week of Oct) Duration: 90 minutes 5 minutes opening remark by Masaki sensei 10 minutes Internship Program briefing by SOI 50 minutes Company introduction and job assignment (4 minutes each) 25 minutes Q&A exchanging opinions Tools: Videoconference at Akasaka office or Keio University (SFC) 12

13 Keys for success (2): Assessment -Collaborative of SOI, university and company- Select the right person to the right job- 1 ST SELECTION PROCESS (Sep-Oct, before virtual internship) 2 ND SELECTION PROCESS (Nov, after virtual internship) SOI ASIA ASSESSMENT: Application screening -Skills and interest matched with job assignment -Comfortable in distance environment, willing to learn -Logical communication test SOI ASIA ASSESSMENT SAIP performance evaluation SAIP Peer review SAIP Student s self-assessment 1st round interview Corporate assessment Team Report & Presentation Academic Assessment Recommendation letter 2 nd Online Interview by company Virtual Internship Program (4-8 weeks) Onsite Internship Program (4 weeks) 3-5 students per team Option 1: select individual Option 2: select team

14 Key for success (3): Orientation -Mutual understanding and expectations, Training for better result- Agreement form about intellectual property rights and contracts for salary between company and students Aims: To make mutual expectations of SAIP, To train how to efficiently work in distance environment Participants: company representative and students Duration: 90 minutes 10 minutes Introduction by SOI 10 minutes presentation by company 10 minutes Self introduction by students 30 minutes briefly training by SAIP (How to work in distance environment, use videoconference, communication tools) 20 minutes Q&A exchanging opinions Tools: Videoconference system, Computer, Internet 14

15 Key for success (4): Interaction - Interaction that build relationship and trust of students and company- Take it easy, distance and language not problem IT s OPPORTUNITY for knowing the global trends AIMS: To create mutual understand the difference of organizational culture and environment between corporate culture and university lifestyle To open mindset, encourage positive thinking (lead to reduce difficulties in telework) DURATION: 60 minutes (Every Friday or other) 10 minutes introduced by company 10 minutes introduced by students 20 minutes Q&A exchanging opinions about topic 20 minutes reflection of the ongoing project (obstacles, learning points, suggestions) Tools: Videoconference system, PowerPoint WORKSHOP CONTENTS 1. Comparison of Corporate culture (Japanese, Western, and Asian) Uniqueness of Japanese business manners, working style of each country 2. Impression and uniqueness of co-worker s country (eq. self introduction in each language, polite manners on formal meal) 3. Challenge, Failure, Key to success of supervisor Past: How to find the right career path Present: How to balance work-play Future: Future goal and plan Other topic are more than welcome! 15

16 Keys for success (5): communication protocol -Available for collaboration at the agreed time- Suggested online communication channels/frequency Videoconference: meeting, discussion, presentation (Infra prepared by SOI) Weekly Short prompt interaction within team for questions and suggestions when needed Instant messaging, Audio or Video Call (Google Hangout/Skype): team meeting when needed, when guidance, deadlines, feedback is expected Document sharing system: (Google group/ Dropbox) Optional Note: Password authentication (if security is concerned) NOTE: Working place may be at home after the usual working hours. *If you require PC with internet access, please inform us in advance **Other communication tools can also be used, if the training is provided or team members are familiar to that tool **Training for videoconference system will be provided by SOI Asia at the beginning of Virtual Internship Program 16

17 CONTACT US: 1 st round deadline of company registration: 15 Sep 2013 FOUNDER: Ms. SUPANUCH Supanimittrakul (Thai) supanuch.s.y@gmail.com Country liaison Name: SUPPORTERS: Mr. Masaki UMEJIMA, (Japanese) Director of SOI Asia Business Platform LLP Mr. GOI Hoe Chin (Singaporean) Ph.D. Keio University, Entrepreneurship goihoechin@gmail.com 17