SECRETARIAT route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: FAX:

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1 SECRETARIAT route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: FAX: Preliminary Appeal India Jammu Kashmir Floods and Landslides - IND141 Preliminary Appeal Target: US$ 1,309,128 Balance Requested: US$ 1,309,128 Geneva, 10 September 2014 Dear Colleagues, Floods and landslides triggered by a week of heavy rain continue to batter Kashmir. Death toll has climbed to 170 as large areas still remain submerged under the water. The state has been experiencing its worst floods in last 60 years, which has submerged villages, ruined crops, snapped communication links and left thousands homeless. Armed forces have stepped up with a massive rescue operation, with able support from the air force. So far, nearly 80,000 people have been taken to safety by the army, but over 600,000 people are still stranded and waiting to be rescued. The government has arranged for airdropping of food for the stranded people, until they are evacuated to safer places. The Prime Minister made a visit to the affected areas in the last week, and promised essential supplies, medicines and 100,000 blankets. Medical supplies and solar lamps are being sent to the affected areas, rescue and relief operations are on in full swing, with the Army, the Indian Air Force (IAF) and the NDRF. The others states in India have also been pledging support to the affected people in the form of food and other essential items. Standing crops like paddy and horticulture crops worth billions of rupees have been damaged due to the floods. The exact quantum of loss will be known only after the proper assessment of flood situation, which will be possible only when the water has receded and families returned back to their homes. ACT India forum members, Churches Auxiliary for Social Action (CASA) and Lutheran World Service India Trust (LWS IT) will respond to the catastrophe through this appeal. The ACT members have planned to provide immediate food, NFI and interim shelter support. As part of recovery, the targeted families will be provided livelihood restoration support.

2 IND141 Prel. Floods in Jammu & Kashmir 2 I. EXECUTIVE SUMMARY TITLE: Jammu Kashmir Floods and Landslides: IND141 ACT PRELIMINARY APPEAL NUMBER: IND141 PRELIMINARY APPEAL AMOUNT REQUESTED (US$): 1,309,128 DATE OF ISSUANCE: 10 September 2014 NAMES OF ACT FORUM AND REQUESTING MEMBERS: ACT FORUM ACT REQUESTING MEMBERS ACT Alliance Forum India Churches Auxiliary for Social Action (CASA) Lutheran World Service India Trust (LWS IT) THE CRISIS: Flooding and landslides due to heavy rainfall. PRIORITY NEEDS: Food, NFI s, WASH, shelter and early recovery PROPOSED EMERGENCY RESPONSE by ACT members within the Preliminary Appeal KEY PARAMETERS: Project Start/Completion Dates CASA - 10 September January 2015 LWSIT -15 September - 14 January 2015 Geographic areas of response Srinagar, Rajouri and Kulgam districts Sectors of response & projected target population per sector Food security (4700 households) Nutrition (1,000 children) NFI (4700 families) WASH (2,700 households) Early recovery (4,000 households) Shelter (2,000 households) TABLE 1: SUMMARY OF PRELIMINARY APPEAL REQUIREMENTS BY ACT MEMBER AND SECTOR: Preliminary Appeal Requirements CASA LWSIT Total Requirements Total requirements US$ 732, ,554 1,309,128 Less: pledges/contributions US$ Balance of requirements US$ 732, ,554 1,309,128

3 IND141 Prel. Floods in Jammu & Kashmir 3 TABLE 2: REPORTING SCHEDULE Type of Report ACT Member Situation reports Monthly Interim narrative and financial report Final narrative and financial report 15 March 2015 Audit report and management letter 15 April 2015 Please kindly send your contributions to either of the following ACT bank accounts: US dollar Account Number A IBAN No: CH A Euro Euro Bank Account Number Z IBAN No: CH Z Account Name: ACT Alliance UBS AG 8, rue du Rhône P.O. Box Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A Please also inform the Director of Finance Jean-Daniel Birmele (jbi@actalliance.org) and the Senior Programme Officer Sudhanshu Singh (Sudhanshu.Singh@actalliance.org) of all pledges/contributions and transfers, including funds sent direct to the implementers. We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation. For further information please contact: ACT Senior Programme Officer, Sudhanshu S. Singh (phone ) Or ACT Head of Programmes, Sarah Kambarami (Sarah.Kambarami@actalliance.org; phone or mobile phone ) ACT Web Site address: Sarah Kambarami Head of Programmes ACT Alliance Secretariat

4 IND141 Prel. Floods in Jammu & Kashmir 4 II. NARRATIVE SUMMARY DETAILS OF THE EMERGENCY Floods and landslides triggered by a week of heavy rain continued to batter Kashmir. Death toll climbed to 170 as homes, hospitals and a military base got inundated in the capital Srinagar overnight. The state s worst flooding in 60 years has submerged villages, ruined crops, snapped communication links and left thousands homeless. Armed forces stepped up rescue from Sunday (7 September 2014) onwards. The air force pressed more planes and choppers into service. So far, nearly 80,000 people have been taken to safety by the army, but over 600,000 people are still stranded and waiting to be rescued 1. The government has arranged for airdropping of food for the stranded people, until they are evacuated to safer places. The rescue teams are deployed at various places of Pulwama (Kulgam, Kakapura, Pullu, Lallar, Rishipura, Begambag), Awantipur and Srinagar in Kashmir. The State Government had shortage of boats to reach more than 300 villages that had been completely cut off. The Centre has rushed in 150 boats and five teams of the National Disaster Response Force (NDRF). The Prime Minister made a visit to the affected areas and also promised essential supplies, medicines and 100,000 blankets. In Jammu division, more than one million people are affected by flood. Over 30% of the capital city Srinagar is affected by devastated flood. Swirling waters also made the city s commercial hub the Lal Chowk and nearby residential areas inaccessible. An army cantonment, a children s hospital and Srinagar s only maternity facility were also flooded. All vital roads, including the one leading to the airport, were under water. Medical supplies and solar lamps are being sent to the affected areas, rescue and relief operations are on in full swing, with the Army, the Indian Air Force (IAF) and the NDRF having been engaged in the work on a war-footing. Even as water of Jhelum River has flooded parts of Srinagar and adjacent areas, the NDRF, the IAF and Army engineering teams are putting in huge efforts towards rescue and relief operations. Standing crops like paddy and horticulture crops worth billions of rupees have been damaged due to the floods. The exact quantum of loss will be known only after the proper assessment of flood situation when situation so prevails. The Meteorological Office has forecast more rains over the next 48 hours raising the possibility of more areas of Kashmir getting flooded. ACTIONS TO DATE, AND EMERGENCY NEEDS After assessing the flood situation in Jammu and Kashmir, Prime Minister of India declared the situation a "National-level Disaster" and announced a special assistance of INR 1,000 crore (US$ 170, 940, 171) for the flood-hit state besides INR 2 00,000 (US $ 3419) compensation from the Prime Minister's Relief Fund for the kin of the dead and INR 50,000 (US $ 855) for those seriously injured. CASA has released INR 21,75,500 (US$37,188) towards organizing distribution of dry ration kit and NFIs to 1,170 families in Kulgam and Sri Nagar districts in Kashmir. CASA along with its local partner organizations and Mountain Forum Himalayas have been one of the first respondents to the disaster in Kashmir. Immediate procurement of food, blankets, tarpaulin, hygiene kits, utensils, torch, etc., for 600 most affected families is underway. Along with its local partner Jammu Kashmir Humanitarian Foundation, CASA is identifying suitable relief sites for starting community kitchens. These community ?pfrom=home-lateststories

5 IND141 Prel. Floods in Jammu & Kashmir 5 kitchens will be started where large number of people is taking emergency shelter. CASA is also collaborating with CNI Diocese of Amritsar for establishing a warehouse in Srinagar. For the preliminary appeal, CASA proposes to work in the worst affected Kulgam, Sri Nagar and Rajauri districts. CASA will provide the list of villages only after the assessment. As of now, most of the affected areas remain flooded and cut off and there is also no power supply in the affected areas. Therefore it will be difficult to provide the list of villages now. CASA will share the village list as soon as it is available. LWSIT the other member of ACT India Forum is assessing the situation with close collaboration with Sphere India and plan to respond this devastate natural calamity. LWSIT has had initiated the emergency response program at the wake of cloudburst and floods in 2010 with the support of Moravian Church (the local partner of LWSIT). LWSIT has already started contacting such church partners in order to ease the program operation more smoothly. Nevertheless, LWSIT will implement the program directly with support from local community and other networks existing in the flood affected districts in Jammu and Kashmir. LWSIT has planned to intervene by meeting immediate needs such as food, non-food items, WASH, shelter materials followed by long term rehabilitation and recovery needs in the most affected communities in Srinagar, Rajouri and Kulgam districts. However, the selection of communities will be only possible once the flood water has receded from the area. Meanwhile LWSIT will also be part of the Rapid Joint Need Assessment (RJNA) organized by Sphere India network for identifying further needs among the affected population. PROPOSED EMERGENCY RESPONSE and EARLY RECOVERY - CASA OVERALL GOAL: The goal of the programme will be to mitigate the effects of the floods and landslide on the human population and help them on the path of recovery. OBJECTIVE(S) OF THE EMERGENCY RESPONSE: Objective 1: To ensure that the worst affected people have access to cooked food and dry ration during the crisis phase. Indicator 1: 1,250 affected people have access to cooked food twice a day for a period of 7 days and 2,700 affected families are able to cook and eat food. Activity: Based on the need, CASA field team will distribute cooked food and dry ration to the affected people during the crisis period. 1,250 people will be provided with cooked food twice a day covering a period of 7 days. Rice, wheat flour, lentils, soybean, edible oil, turmeric, chilly & coriander powder, sugar, noodles, biscuit, tea, salt to 2,700 worst affected families. This will help ensure access to food to the affected families in their respective villages. Objective 2: To ensure that the returning families are able to restart their lives. Indicator 2: 2,700 affected families are provided with blankets, pressure cooker, ground sheets, utensil sets, plastic buckets, mug and silpaulin sheets. Activity: These items were chosen based on our field team recommendations, damages by the floods, prevailing climatic conditions in the area and request from the communities. As the reference communities have lost most of their household items in the flood waters and their shelters have suffered damage providing the above mentioned items will help the affected families to restore some normalcy to their lives.

6 IND141 Prel. Floods in Jammu & Kashmir 6 Objective 3: To ensure that the affected families have access to safe drinking water and able to maintain a standard of hygiene. Indicator 3: 2,700 families are provided with water purification tablets and hygiene kit Activity: The floods have contaminated the drinking water in the affected villages and there is also the possibility of spreading of water borne diseases and hygiene related issues. Therefore, CASA proposes to provide the water purification tablets and a hygiene kit consisting of Dettol, cotton roll, sanitary napkin, washing powder, tooth brushes, paste, towel, bathing soap, shampoos, comb, mirror and a mini sewing kit to the affected families. Objective 4: To ensure that the affected families are able to restart their livelihood activities. Indicator 4: 1,800 families are able to restart their livelihood activities Activity: Farming families in the affected areas have lost their crops, seeds and the manure. Therefore distribution of wheat (20 kgs) and vegetable seeds packet, fruit saplings 40 nos, fertilizer ( 50 kg Urea and 50 kg DAP), agricultural tools to 1000 families. To compensate the cattle loss, 400 affected families will be provided with 1 sheep and 1 goat. Another 400 affected families will be provided with weaving machine to help revive their livelihood activities. PROPOSED ASSISTANCE: Description Type Output Indicator Outcome Relief& Rehabilitation Phase Food Security Cooked Food Dry Ration Kit - Rice 15 kgs - Lentils 3 kgs - Soyabean 1 kgs - Edible oil 2 liters Cooked food distributed to 1250 persons and dry ration kit to 2700 families affected people have access to cooked food twice a day for a period of 7 days and 2700 affected families are able to cook and eat food. The immediate food needs of 1250 persons are met and 2700 family s food needs are met for a period of 15 days. - Turmeric, Chilly & Coriander Powder 200 grams each - Sugar 2kgs - Noodles 10 packets - Biscuit 10 packets - Tea 250 gram - Salt 1 kgs Non food items - Woolen blankets 5 pcs NFIs distributed to 2700 affected 2700 affected families are provided with NFIs are used by the target beneficiary and their households needs

7 IND141 Prel. Floods in Jammu & Kashmir 7 - Utensil sets - Plastic bucket with lid - Plastic Mug - Ground sheets families blankets, clothing, sets, buckets, Silpaulin etc. utensil Plastic Mug, sheets, are met. - Pressure Cooker - Silpaulin sheets Water, Sanitation and Hygiene - Hygiene Kit ( 1 dettol 100 ml, 1 cotton roll 200 gm, 1 kg washing powder, 1 tooth paste 100 gm, 5 tooth brushes, 1 pack sanitary napkin (8 pcs), 2 towels, 4 bathing soaps, 1 soap dish, 1 mini sewing kit ( 2 thread, 8 needles, & 10 buttons, 1 mirror, 10 shampoo sachets) Water purification tablets and hygiene kits are distributed to 2700 vulnerable families families are provided with water purification tablets and hygiene kit 2700 affected families safe drinking water and hygiene needs are met - Water purification tablets 50 tablets per family Early Recovery and Livelihood Restoration Livelihood Support - Ram & Goat for 400 families ( 1 Sheep & 1 Goat) - Wheat (20 kgs) and vegetable seeds (1 packet) to 1000 families 1800 affected families received livelihood support 1800 families are able to restart their livelihood activities Livelihoods of 1800 affected families are restored. - Fruit saplings to 1000 families - Fertilizer (50 kg of Urea & 50 kg of DAP) to 1000 families. - Agricultural tools to 1000 families

8 IND141 Prel. Floods in Jammu & Kashmir 8 - Weaving machine to 400 families Process of Activities Re-assessment of the vulnerable families in the target villages. Identify the target group and the households in the community to be the beneficiaries Distribution of family cards to the identified beneficiaries. Identify the potential suppliers and procure the materials. Transportation of relief materials Getting permission from the local Government for relief distribution Distribution of relief items. Facilitation of activities with target groups. Monitoring, Evaluation and Reporting of the relief assistance. TARGET POPULATIONS: Priority will be given to the most vulnerable sections of the affected people such as the marginalized, excluded communities and minorities, widows, physically challenged, single female-headed families and children. The most vulnerable sections and other marginalized sections of the society will be given priority. CASA will be co-ordinating with the District Administration and will identify the beneficiaries with the assistance of the local government agencies and the village leaders to ensure that those whose needs are the greatest receive the assistance. This may be measured in terms of the relative loss suffered (both in terms of livelihood and property), socio-economic background of the selected beneficiary, and also the vulnerability factor of women and children, the elderly and infirm. Members of the target group will be involved in identification of families who will receive assistance and all efforts will be made to involve them in all facets of the programme intervention to promote transparency, accountability and community ownership. The proposed areas of operation details will be provided after the assessment as currently the proposed areas are under flood waters and cut off. IMPLEMENTATION ARRANGEMENTS: This programme will be implemented by CASA staff in collaboration with the local partner organisations present in the affected areas. CASA and its partner organisations have the requisite staff and other infrastructure facilities to carry out this relief operation in consultation with the local government authorities and other NGOs. CASA s staff will be monitoring the programme time to time. COORDINATION: CASA is maintaining regular contact with local administration for proper coordination and effective implementation of the proposed programme. CASA is in constant touch with the authorities at various levels and will participate/continue to participate in coordination meetings called by the state/district administrations in the state, and other

9 IND141 Prel. Floods in Jammu & Kashmir 9 networks such as Inter Agency Group, etc. CASA will share information regarding area of operation in the state with other ACT India members and ensure close coordination. CASA will be working in coordination with other NGOs and will be networked with them for ensuring coordinated implementation of its programmes so as to complement and supplement those being implemented by other agencies. COMMUNICATIONS: CASA shares the information related to the relief and rehabilitation plans and budget with the reference communities and the target villages through village meetings and also through local language posters etc. displayed at vantage points in the village. CASA will share all information related to the floods and landslides with the resource agencies and the other ACT forum members on a regular basis. An operational strategy shall be elaborated to summarize the main landmarks of the communications support and highlight the success stories of the changes achieved for the beneficiaries. PRINCIPLES AND STANDARDS: The staff involved in the programme will be sensitized to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief as well as the ACT guidelines on prevention of sexual abuse and gender, while implementing the programme. The contextualization of the Sphere Standards to meet Indian norms is currently being worked upon by Sphere India (of which CASA is a founder Member) and the National Disaster Management Authority of the Government of India. Once jointly finalized and adopted these sectoral standards will become binding on both Government and the civil society organizations in humanitarian action. We currently view the International Sphere Standards as guiding principles to be conformed to the extent possible given our contextual realities. There is however no compromise on the quality of relief supplies provided to restore the life of the affected people at least to the level at which they were before the disaster and/or in line with the existing conditions prevailing in the area. PLANNED IMPLEMENTATION PERIOD: CASA initially proposes a period of four months from the date of commencement i.e. 10 th September 2014 to 11 th January 2015 for the preliminary appeal. Based on the field assessment and need may revise the timeline and activities in the full appeal proposal. HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: The existing staff of CASA and its partner organizations will be used for organizing the various activities. CASA staff from Uttarakhand, Partner organizations in Kashmir and the Head Office in New Delhi will be responsible for implementation of the programme. For the relief phase, 2 Field Coordinators, 6 Field Staff, 6 Volunteers and 2 Drivers will be employed to implement the programme. CASA s Finance Policy also governs procurement norms under which three quotations are called for from local suppliers and these quotations are then analysed by the procurement committee at the Project office. After taking into consideration several factors, one or more suppliers are selected to supply the materials based on the demand. CASA follows the same procedure for its pre stocking of relief materials. Some of the relief material utensil sets & blankets) and Silpaulins will be sourced from our existing disaster preparedness stocks. These committees will include staff, partner in the case of implemented through partner and church representatives.

10 IND141 Prel. Floods in Jammu & Kashmir 10 The overall financial management and control will be with the CASA Headquarters. At the field level it will rest with the Uttarakhand team of CASA and partner organizations. At the implementing level the Field Coordinators will be responsible for financial monitoring and control. The Books of account would be maintained by qualified Accountants and the entire programme account will be consolidated at HQ. Preparation of financial report of the project and the final audit of the account would be done at the headquarters level. We will do reporting on the progress of the programme. All finances will be received and accounted for by us. The CASA Delhi headquarter will coordinate the overall operation which includes expertise in disaster response, logistics and emergency communications. MONITORING AND EVALUATION: CASA and its local partners in the region have the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which would be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries. They will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the programme activities. The programme will be constantly monitored by CASA staff for ensuring that it progresses along the planned framework, and also in order to fine-tune it as and when required, based on field responses. A report will be submitted on completion of the intervention. At the end of the programme, a review would be conducted to assess the impact of the programme and document learnings for future planning. PROPOSED EMERGENCY RESPONSE Lutheran World Service, India Trust (LWSIT)) OVERALL GOAL: To extend immediate emergency response for life-saving and life-sustaining assistance to 2,000 families in Srinagar, Rajouri and Kulagam districts of Jammu & Kashmir. Objectives: To ensure immediate food and nutritional security of most vulnerable people through targeted distribution of food items to 2,000 families and baby food to 1,000 infants. To help restore essential normalcy in the lives of 2,000 affected families through provision of nonfood items and interim shelter support To help 2,200 families to revive their livelihoods through support in the form of seeds, saplings and livestock. PROPOSED ASSISTANCE: Description of Activity Proposed Items Output Indicator Outcome Indicator Food Security Rice Wheat Flour Pulses (Dal) Edible oil Soyabean (Nutrella) Biscuits Salt 2,000 families will be provided with food materials according to beneficiary criteria Families will have secured basic food and nutritional needs during the immediate crisis phase after which they can access food from different sources or through their own income.

11 IND141 Prel. Floods in Jammu & Kashmir 11 Nutrition Baby Food Noodles 1,000 children will be provided with food which are most preferred by children Children will have access to food and fulfil nutritional requirement Non- Food Items (NFI) Sleeping mats, bed sheets, mosquito nets, blankets Clothing lungis for men and saris for women. Hygiene kits (laundry soap, toilet soap, antiseptic liquid and sanitary napkins) Water container bucket and mug Candles & matches 2,000 of the most vulnerable families will have received non-food items including clothing, hygiene kits, sleeping mats, blankets, bed sheets, candle with match box, solar light, etc. as per criteria. Families will have easy access to beds and clothing as they lost everything during cloudburst and floods. They will protect themselves from weather related hazards and infectious diseases. Family members will be able to maintain standard hygiene practices. Families will have easy access to lights through solar systems as fury has tormented the grid power. Solar Light (desk lamps & lanterns) Shelter and Settlements HDPE Tarpaulin Sheets GSM of 14.5 x ,000 families will be assisted with 2 pcs of tarpaulin sheets as per criteria Immediate shelter needs are met among those lost their houses and leaving under open sky. Early Recovery and Livelihood Restoration Sheep/ Goats 200 most economically deprived families will be assisted with 2 Sheep/ Goats as per criteria Sustainable livelihood venture will be established to ensure family income in the long run and regain the loss. Wheat Seeds & Agricultural tools Fruit saplings 1,000 families will be assisted with 20 kgs of wheat seeds and a set of agricultural tools 1,000 families will be assisted with fruit saplings of different varieties according to local context and suit to climate Process of Activities to be carried out: Liaison with local administration and government authorities for emergency response Need for re-assessment of the vulnerable families in Srinagar, Rajouri and Kulagam districts Involvement of affected communities and their leaders in right holders selection Identification of most vulnerable and worst affected families to be considered as right holders Ensure transparency and accountability by co-branding on the banner and sensitizing right holders before distribution of relief materials Establishment of complaints mechanism at the distribution site

12 IND141 Prel. Floods in Jammu & Kashmir 12 Distribution of family cards to the selected rights holders Identification of potential suppliers and procurement of materials. Transportation of relief materials to the distribution site Distribution of relief materials to the right holders Documentation including photography and maintenance of records for relief distribution and documentation of good practices Participation in stakeholders meeting at various levels viz. district, state and national level Sharing of information/ reports with government agencies and others Monitoring, evaluation and reporting of the relief assistance. TARGET POPULATION: LWSIT will prioritize the most vulnerable sections of the affected population such as the marginalized and excluded communities, widows, physically challenged, single female headed families and children. The most vulnerable socially as well as economically backward sections among the excluded and minority communities such as Muslims, scheduled castes (Dalits), scheduled tribes (Tribals) and other marginalized sections of the society will be given priority in relief assistance. The proposed emergency response is planned to cover 2,000 families in three districts of Jammu & Kashmir. LWSIT is in touch with Sphere India, partner churches and with local authorities of the state and assessing the situation for coordinated response. LWSIT staff with representatives of the various community based organizations and self-help groups will carry out the beneficiary selection in collaboration with the local authorities and government administration before distribution of relief materials. IMPLEMENTATION ARRANGEMENTS: During the crisis phase, LWSIT staff will, in collaboration with the local communities, local NGOs and Panchayati Raj institutions (PRI), village committees and others, distribute the relief items. The implementation, monitoring and evaluation of the program activities will be coordinated and facilitated by the Rapid Response Team of LWSIT and other field staff involved in the program implementation. Community leaders and members of the targeted communities will be involved in identification of families to receive the relief assistance. The involvement and assistance of the local community will also be strongly emphasized during the actual distribution of the relief materials. Efforts will be made to invite government and local authorities to witness the distribution of relief materials in order to strengthen transparency and avoid overlapping of the program. LWSIT will continue to share information on the emergency response with the district authorities, district disaster management authority (DDMA) and Inter Agency Group at state level and with Sphere India at national level. COORDINATION: LWSIT will coordinate and work closely with flood affected communities, partner churches, local authorities and district administration. As is normal practice, LWSIT will seek approval from the government as well as local authorities and implementation will be carried out with co-operation of the state authorities and district officials.

13 IND141 Prel. Floods in Jammu & Kashmir 13 To avoid possible overlapping of emergency response, LWSIT will maintain regular contact and share information with CASA the other ACT Alliance India forum partner in Jammu & Kashmir. UELCI being the coordinating agency of ACT India Forum will expedite to send the required information to ACT Secretariat. Co-ordination with other NGOs/ INGOs will be maintained for sharing of information and necessary cooperation and coordination to address the needs as emerging. COMMUNICATIONS: LWSIT will share necessary information related to the flood and cloudburst situation with various resource agencies and with the other ACT India forum members at regular intervals and as per need. It will share all the communication materials and information regarding relief and rehabilitation made by the government with the communities. Visibility will be ensured through banners and posters with cobranding of ACT Alliance logo to inform about emergency response being undertaken by LWSIT with support from ACT Alliance. During and after completion of the program, information on the emergency and relief/rehabilitation activities will be published and communicated to different actors and government agencies. Similar information will be shared in LWSIT s annual report. During the project implementation period, LWSIT will gather human interest stories from among the affected population and families receiving relief assistance. Those will be shared with ACT Secretariat for publication and information to ACT Alliance members. PRINCIPLES AND STANDARDS: All the staff involved in the project will be sensitized on the need to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non-Governmental Organisations (NGOs) in Disaster Relief as well as the ACT guidelines on prevention of sexual abuse and gender based violence. The quality and quantity of relief supplies undertaken are in the spirit of the Sphere India (in which LWSIT is a full member) and the National Disaster Management Authority (NDMA) of the government of India with the aim of improving the life of the affected people, or at least to help them return to the level in which they were before the disaster and/or in line with the existing common standards of the area. LWSIT being the member of HAP International will follow the HAP principles and benchmarks appropriately. PLANNED IMPLEMENTATION PERIOD: This emergency response program has planned for a period of four months i.e. 15 th September 2014 till 14 th January However, based on the ground reality, the project period would be finalized while developing full appeal for the project. HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: LWSIT s rapid response team will implement the programs in the field. A team leader will be assigned the responsibilities of co-ordinating the relief activities. LWSIT will pool experienced staff and the field unit office will coordinate with the national LWSIT head office based in Kolkata and seek timely support for additional human resources if necessary, to respond to this disaster efficiently and effectively. It is expected that, the Unit Manager/ team leader will further strengthen liaison with various government departments and local authorities during program implementation and reporting. Co-ordination with other NGOs working in the region will also be the priority of the field project unit. Since some of the members of the rapid response team were also involved in the needs assessment, they will be involved in facilitating the implementation process with insight towards reducing risks and

14 IND141 Prel. Floods in Jammu & Kashmir 14 vulnerabilities among the flood and landslides affected population in Jammu & Kashmir. Prior to the project implementation, local volunteers, with an understanding of the local culture and situation, will be sensitized to the LWSIT mode of working and adhering to set standards and policies of ACT Alliance. There will also be a person designated to maintain records and document the whole relief process. LWSIT stringently follows its internal finance mechanism and procurement policy including the international procurement policy of LWF Geneva. LWSIT always calls for three quotations from suppliers who have previously proven their integrity and commitment towards supply of relief materials. Procurement decisions (taken by the procurement committee) are based on the prices quoted along with the brand (to ensure quality) as well as the delivery time. Pre-qualified suppliers based on track record will be given priority to supply the relief materials. The Accounts Officer (AO) based in the field will report to the Unit Manager of the project on a regular basis. This Unit Manager will have overall control, monitoring and management of the program at field level. The Accounts Officer will visit the distribution sites to support the program staff for effective distribution with proper verification of distribution muster roll, stock and other documents. After completing all the financial reporting, a statement of accounts along with original bills and vouchers will be sent to the national office finance department for verification. This will be on fortnightly and monthly basis to keep track of the progress and to avoid last minute lapses. The overall financial management and control will rest with the LWSIT national office based in Kolkata and necessary support and coordination will be carried out by the designated person(s). The programme will commence as soon as funds are available. The Emergency Manager will be in regular touch with finance department at the national office to ensure coordination between emergency and finance department. MONITORING AND EVALUATION: The Unit Manager and designated staff will be responsible for monitoring the activities on the ground. The designated persons will visit distribution sites, be part of the process and oversee the distribution of the relief materials. Furthermore, regular monitoring visits will be made from the national office to ascertain the distribution process and financial management on the ground. Efforts will be made to involve the selected right holders (beneficiaries) with monitoring and quality control of the materials being distributed. LWSIT national office will send all necessary reports (statistical, narrative and financial) as required by ACT Secretariat for sharing with donor agencies. The Unit Manager in the field will send reports to the national office on a monthly basis. The project offices will receive reports in turn from the field staff directly implementing the project. During and after the distribution of aid materials to the rights holders (beneficiaries), internal evaluations will be carried out for lessons learnt. However, earnest efforts will be made to share information across other humanitarian partners in the region for exchange of lessons learned. The recorded information will be reviewed and lessons learnt will be acknowledged for action in future programs. The lessons learnt from previous ACT Appeal project have also been captured in this project too.

15 IND141 Prel. Floods in Jammu & Kashmir 15 I. CASA - BUDGET SUMMARY CRISIS PHASE I. FOOD SECURITY IA. Ready to Eat Food Description a. Cooked FOOD meals x 2 times per day for 7 Rs125/- per meal including fuel transportation of materials by boat etc IB. Dry Ration Kit Type No. Unit Cost Budget Budget Unit Units INR INR USD meal 17, ,87,500 37,393 sub total : 21,87,500 37,393 a. Rice 15 Kgs/fly. for 2700 families kgs 40, ,17,500 24,231 b. Wheat floor 10Kgs/fly. For 2700 families kgs 27, ,10,000 13,846 c. Lentils (Rajma Dal) 3 Kgs/ fly. for 2700 families kgs 8, ,69,500 13,154 d. Soyabean 1 kgs/fly. for 2700 families kgs 2, ,89,000 3,231 e. Edible Oil 2 litres/fly. for 2700 families litre 5, ,86,000 8,308 f. Turmeric Powder 200 gm pkt./fly. For 2700 families pkt. 2, ,500 1,154 g. Chilly Powder 200 gm pkt/fly for 2700 families pkt. 2, ,000 1,385 h. Coriander Powder 200 gm pkt./fly for 2700 families pkt. 2, ,300 1,338 i. Sugar 2Kgs/fly. for 2700 families kgs 5, ,05,200 3,508 j. Tea 250 gm pkt./fly. for 2700 families pkt. 2, ,02,500 3,462 k. Salt 1 kgs/fly for 2700 families kgs 2, , l. Maggi 10 pkt/fly. For 2700 families pkt. 27, ,70,000 4,615 m. Biscuit 10 pkt/ fly. For 2700 familes pkt. 27, ,70,000 4,615 n. Polybags for packing pcs. 2, ,35,000 2,308 sub total : 50,20,650 85,823 II. Non Food Items a. Woollen Blanket (5pcs.) for 2700 families pcs. 13, ,00,000 46,154 b. Utensils set for 2700 families set 2, ,55,000 30,000 c. Plastic Buckets with lid pcs. 2, ,24,000 5,538 d. Plastic Mug pcs. 2, ,500 1,154 e. Pressure Cooker 5 ltr for 2700 families pcs. 2,700 1,050 28,35,000 48,462 f. Ground Sheets pcs. 2, ,10,000 13,846 g. Polybags for packing pcs. 2, ,35,000 2,308 sub total: 86,26,500 1,47,462 III. WATER, SANITATION & HYGIENE a. Hygiene Kit (1 dettol 100ml, 1 cotton roll 200gm, 1 kg washing powder, 1 toothpaste 100 gm, 5 tooth brush, 1 pack sanitary napkin (8pcs.), 2 towel, 4 bath soap, 1 soap dish, 1 sewing kit (2thread, 8 needles & 10 buttons), 1 mirror, 10 shampoo sachets) kit 2, ,52,900 19,708 b. Water Purification Tablets (50 Rs for 50 tablets/family family 2, ,117 1,694 sub total : 12,52,017 21,402 IV. SHELTER & SETTLEMENT a. Silpaulin Tarpaulin 15'x12' for temporary shelter (120 GSM) piece 2, ,11,700 30,969 sub total: 18,11,700 30,969 V. OTHER DIRECT COST (COORDINATION) FOR CRISIS, & MID-TERM PHASE Staff Benefit Travel a. Travel of CASA Senior Staff of HQ/Zonal Staff/Volunteers lumpsum 3,00,000 5,128 sub total : 3,00,000 5,128 Taxi hired a. Hiring charges of 3 for 4 Months ( Rs 2500/day for 120 days) month 4 2,25,000 9,00,000 15,385 sub total : 9,00,000 15,385 Perdiem

16 IND141 Prel. Floods in Jammu & Kashmir 16 a.for 2 Field Rs 250/- per day for 1 Field Coordinator month 4 15,000 60,000 1,026 b.for 6 Field Rs 250/- per day per Field Staff month 4 45,000 1,80,000 3,077 c. Honorarium for 6 Rs 250/- per day (2 volunteers/district for 3 districts) month 4 45,000 1,80,000 3,077 Hotel Accommodation a. Boarding & Lodging for 14 Field Staff (2 Field Coordinators, 6 Field Staff & 6 Volunteers) FIELD OFFICE RENT & COMMUNICATION lumpsum 4 2,50,000 4,274 sub total : 6,70,000 11,453 a. Office Utilities for 3 districts for 4 months month 4 15,000 60,000 1,026 b. 2 Field Warehouses rent (1 warehouse for each district for 2 Rs15000 per warehouse/month) for crisis month 4 30,000 1,20,000 2,051 phase c. Communication to Field (including telephone calls/ /fax etc.) lumpsum 45, d. Insurance of 14 CASA Field Staffs and Volunteers lumpsum 14, e. Documentation & Visibility (Reports, Photographs, Banners, Video etc. cost of camera ) lumpsum 45, f. Office Stationery lumpsum 35, sub total : 3,19,000 5,453 TOTAL DIRECT ASSISTANCE (Crisis/Mid-term Phase) 2,10,87,367 3,60,468 VI. TRANSPORT, ADMINISTRATION, OPERATION & SUPPORT (CRISIS / MID TERM. PHASE) Transport a. Truck rental for relief material movement to field warehouses in 3 places i.e. Rajauri, Kulgam & Sri nagar districts, Kashmir b. Truck rental for relief material movement i.e. Dry Ration Kit, std. relief set, seed and manure to Field warehouses in 3 places i.e. Rajauri, Kulgam & Sri Nagar districts, Kashmir. c. Secondary Transport (from field warehouses to distribution point) Handling Truck load 9 Ton Truck load 9 Ton 10 45,000 4,50,000 7, ,000 2,00,000 3,419 lumpsum 2,00,000 3,419 a. Handling Charges/Loading & unloading charges lumpsum 2,00,000 3,419 Total Transport & Warehousing 10,50,000 17,949 VII. Early Recovery and Livelihood support a. Support of Ram and Goat for 400 families (1 Sheep & 1 Goat per family) b. Support of 20 kg 20 per kg x 1000 families c. Support of Vegetable Seed Rs200 per pkt. X 1000 families d. Support of fruit sapplings for 1000 families (40 plants to each family) no ,000 52,00,000 88,889 family 1, ,00,000 6,838 family 1, ,00,000 3,419 family 1, ,00,000 13,675 e. Fertilizer for 1000 families ( 50 kg Urea & 50 Kg DAP) pkt 1,000 4,000 40,00,000 68,376 f. Support of agricultural tools for 1000 families family 1, ,00,000 13,675 g. Support of 1 Weaving machine per family for 400 families pc ,000 80,00,000 1,36,752 sub total 1,94,00,000 3,31,624 VIII. Audit of Funds & Auditors Field Visits lumpsum 70,000 1,197 GRAND TOTAL FOR CRISIS, MID-TERM & REH. PHASE (excluding ACT Coordination 3%): 4,16,07,367 7,11,237 Act Coordination 12,48,221 21,337 Grand Total for Crises, Mid-term & Reh. Phase (including ACT Coordination Fee@3%): Exchange Rate : Local Currency to 1 USD ,28,55,588 7,32,574

17 IND141 Prel. Floods in Jammu & Kashmir 17 II. LWSIT - BUDGET SUMMARY Description Type No. Unit Cost Budget Budget Unit Units INR INR US$ DIRECT ASSISTANCE CRISIS PHASE 1. Food Security for 2,000 families Boiled Rice 30 kgs per family for 15 days Kg 60, ,00,000 35,897 Wheat Flour 15 kg per family for 15 days Kg 30, ,00,000 15,385 Pulses (Rajma Dal) - 3 kg per family for 15 days Kg 6, ,58,000 9,538 Soyabean (Nutrella) - 2 kg per family Kg 4, ,80,000 4,786 Biscuits 10 pkts/ family pkt 20, ,40,000 4,103 Edible Oil - 3 liters per family Litre 6, ,40,000 9,231 Salt 1 kg per family Kg 2, , Sugar - 3 kg per family Kg 6, ,28,000 3,897 Tea gms pkt pkt 2, ,80,000 3,077 Packaging charge Set 2, ,00,000 1,709 Sub -Total: 51,56,000 88, Nutrition for 1,000 children Baby Food - 3 kg per month for three months Kg 9, ,00,000 15,385 Noodles - 10 pkts to each children Pkt. 10, ,00,000 1,709 Sub -Total: 10,00,000 17, Non-Food Items (NFI) for 2,000 families Sleeping Mat (8'x5' size) - 2 pcs per family Piece 4, ,00,000 10,256 Bed Sheets (standard size) - 2 pcs per family Piece 4, ,00,000 13,675 Mosquito Net (2 pcs per family) Piece 4, ,00,000 15,385 Blankets (2 pcs per family) Piece 4, ,00,000 20,513 Gents Clothes - Lungi/ Dhoti (2 pcs per family) Piece 4, ,20,000 8,889 Women Clothes - Cotton Sari (2 pcs per family) Piece 4, ,00,000 20,513 Hygiene kits (Toilet soap 125 gms - 5 pcs, Laundry soap 250 gms - 5 Kit 2, ,00,000 15,385 pcs, Antiseptic liquid 110 ml - 1 pc, Sanitary napkin cloths - 1X1 mtrs - 4 pcs) - 1 kit to each family Utensil Sets Set 2, ,00,000 20,513 Plastic Bucket with cover - 16 ltr capacity (1 pc per family) Piece 2, ,00,000 5,128 Plastic mug (1 pc per family) Piece 2, , Candles 12 nos. and Matchboxes 10 nos. Kit 2, ,50,000 2,564 Solar Light to families for multipurpose use including children's education Piece 2,000 1,500 30,00,000 51,282 Packaging charge Set 2, ,50,000 4,274 Sub -Total: 1,10,70,000 1,89, Shelter and Settlements for 2,000 families HDPE Tarpaulin Sheet for Shelter - 2 pcs to each family (170 GSM with 14.5'x11.5' size) 5. Early Recovery and Livelihood Restoration Piece 4, ,00,000 35,897 Sub -Total: 21,00,000 35,897 Support of Sheep/ Goat - 2 each to 200 poor families with insurance coverage No ,000 24,00,000 41,026 Support of weaving machine to 100 families No ,000 20,00,000 34,188

18 IND141 Prel. Floods in Jammu & Kashmir 18 Support of wheat seeds to 1,000 farmers covering 200 acres of land Support of fruit plants (apple and pear plants - grafted) to 1,000 families - 20 plants per family Kg. 10, ,20,000 3,761 No. 20, ,00,000 6,838 Agriculture tool (Pruning saw & Cutter) to 1,000 families Set 1,000 3,000 30,00,000 51,282 Support of kitchen garden seeds to 1,000 families Kit 1, ,00,000 3,419 Sub -Total: 82,20,000 1,40,513 Total Direct Assistance: 2,75,46,000 4,70,872 Direct Personnel Cost Unit Manager - 1 person Months 4 30,000 1,20,000 2,051 Accounts Officer - 1 person Months 4 25,000 1,00,000 1,709 Warehouse and Store Keeper - 1 person Months 4 20,000 80,000 1,368 Community Organizers - 6 persons Months 4 16,000X6 3,84,000 6,564 Documentation Officer - 1 person Months 4 18,000 72,000 1,231 Local Volunteers - 6 persons Months 4 12,000X6 2,88,000 4,923 Staff benefits Months 4 30,000 1,20,000 2,051 Sub -Total: 11,64,000 19,897 TRANSPORT, WAREHOUSING & HANDLING Truck Hire Charges from procurement point to ware house sites Trips 25 40,000 10,00,000 17,094 Truck Hire Charges from ware house sites to distribution point Trips 25 20,000 5,00,000 8,547 Rent for Warehouse (2 locations) Months 4 40,000 1,60,000 2,735 Loading and unloading Trips 25 10,000 2,50,000 4,274 Running cost and maintenance cost of 2 wheelers (6 Motor cycles)@ Rs. 5,000 per month per motor cycle Month 4 5,000x6 1,20,000 2,051 Hire charges and maintenance of four wheelers Months 4 20,000 80,000 1,368 Sub -Total: 21,10,000 36,068 TOTAL DIRECT COST: 3,08,20,000 5,26,838 INDIRECT COSTS: PERSONNEL, ADMINISTRATION & SUPPORT Travel - Local & Regional travel of senior & field staff Months 4 50,000 2,00,000 3,419 Stationary and postage / communication Months 4 25,000 1,00,000 1,709 Office Rent Months 4 20,000 80,000 1,368 Office Utilities Months 4 25,000 1,00,000 1,709 Cost of electricity Months 4 4,000 16, Visibility - posters, banners, caps, etc. LS 30, Documentation - Reports, photo/ videography, etc. LS 30, Share of head office personnel cost Months 4 2,00,000 8,00,000 13,675 Share of head office operational and admin cost Months 4 1,00,000 4,00,000 6,838 Sub -Total: 17,56,000 30,017 AUDIT, MONITORING & EVALUATION Audit Fees LS 50, Program Monitoring Month 4 30,000 1,20,000 2,051 Sub -Total: 1,70,000 2,906 TOTAL EXPENDITURE - Exclusive International Coordination Fee 3,27,46,000 5,59,761 INTERNATIONAL COORDINATION FEE (ICF) 3% 9,82,380 16,793

19 IND141 Prel. Floods in Jammu & Kashmir 19 TOTAL ESTIMATED EXPENDITURE - Inclusive International Coordination Fee 3,37,28,380 5,76,554 Exchange Rate 01 USD = 58.50

20 IND141 Prel. Floods in Jammu & Kashmir 20 ANNEX: MAP OF JAMMU & KASHMIR