SECRETARIAT route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: FAX:

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1 SECRETARIAT route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: FAX: Preliminary Appeal INDIA Flooding in Tamil Nadu, South India IND152 Appeal Target: US$ 657,278 Geneva, 11 December 2015 The Initial response to the flooding was supported by RRF No. 09/2015, under which activities are currently being implemented. The RRF payment will be reimbursed from this appeal should sufficient funds be raised as per ACT Alliance Emergency Response Guidelines. Dear Colleagues, The Southern Indian state of Tamil Nadu was battered by exceptionally heavy rains since the 9 th of November There were 3 intensive rain spells, the first from 8 th and 9 th November, the second from 15 th - to 17 th November and the third from the 30 of November onwards, and still ongoing, with some days of respite from downpours. Nearly 400 people have died and over 1.8 million people have been displaced. The first spell of intense rain witnessed intensive flooding in Cuddalore district where most of the water bodies were full and some had begun to breach their banks affecting people and damaging homes and infrastructure. The second spell saw Chennai going out of gear as many settlements in Chennai were flooded. The impacts of this spell stretched beyond Chennai to adjoining district to Chennai namely Kancheepuram and Tiruvallur, though the impacts in Kancheepuram and Tiruvallur was less compared to Chennai. During the first spell the city of Chennai experienced minor flooding to moderate flooding. The second spell saw Chennai going out of gear as many settlements in Chennai were flooded. The impacts of this spell stretched beyond Chennai to adjoining district to Chennai namely Kancheepuram and Tiruvallur, though the impacts in Kancheepuram and Tiruvallur was less compared to Chennai. The third spell which is still ongoing has been more intensive than the first two spells and the impacts have exacerbated the flooding severely. This time Chennai city was badly hit with nonstop rains, in some areas the flood water level was almost six feet high. Entire neighbourhoods have been flooded, homes, shops and other establishments deluged. People have been marooned in the upper floors of homes. Many had to remain inside their houses without electricity for almost two weeks as the whole city was flooded and electricity and water supplies were cut. People have been rescued and evacuated from the flooded areas by boats. The army airdropped food and water packets to the stranded families. The attributing reason for the same has been due to the heavy downpour on one side and the low level of water absorption capacity in view of the continuous rains since November first week. The process has completely thrown out the normal life of people in many districts in Tamil Nadu. In response to this unprecedented crisis, ACT members UELCI, CASA and LWSIT are making a preliminary appeal to respond to the needs of the people and communities affected by the flooding.

2 Flooding in Tamil Nadu, South, India IND152 2 The preliminary appeal aims to provide food and non-food items to 6550 families in Chennai and Cuddalore districts of Tamil Nadu. In addition, the preliminary appeal aims to provide shelter repair for 4550 families in the two districts. EXECUTIVE SUMMARY TITLE: FLOODING IN TAMIL NADU, SOUTH, INDIA ACT PRELIMINARY APPEAL NUMBER: IND152 PRELIMINARY APPEAL AMOUNT REQUESTED (US$): 657, DATE OF ISSUANCE: 11 DEC 2015 NAMES OF ACT FORUM AND REQUESTING MEMBERS: ACT FORUM ACT REQUESTING MEMBERS INDIA UELCI, CASA & LWSIT THE CRISIS KEY PARAMETERS: UELCI CASA LWSIT Project Start/Completion Dates 20 December 2015 to 19 March 2016 ( or the Date funds are received) 20 December 2015 to 19 February 2016 ( or the Date funds are received) Geographic areas of response Sectors of response& projected target population per sector Chennai &Cuddalore district, Tamil Nadu, India 1) Food & NFI: 5000 families 2) Shelter repair: 3,000 families Chennai, Tamil Nadu, India 1) Food & NFI: 1,550 families 2) Temporary Shelter: 1,550 families 20 December 2015 to 19 June 2016 (or the Date funds are received) Cuddalore district, Tamil Nadu, India 1) NFI 2,000 families 2) Temporary shelter 2,000 families & Housing Aid Materials 100 families 3) Livelihood Restoration & Unconditional Cash Transfer 2,000 families TABLE 1: SUMMARY OF PRELIMINARY APPEAL REQUIREMENTS BY ACT MEMBER AND SECTOR: Preliminary Appeal Requirements UELCI CASA LWSIT Total Requirements Total requirements US$ 204, , , ,369 Less: pledges/contributions US$ Balance of requirements US$ 204, , , ,369 TABLE 2: REPORTING SCHEDULE Type of Report UELCI CASA LWSIT Situation reports Weekly first month, Weekly first month, Weekly first month, then monthly then monthly then monthly

3 Flooding in Tamil Nadu, South, India IND152 3 Type of Report UELCI CASA LWSIT Interim narrative and 15 February January January 2016 financial report (After one and half (After one month (After one month Final narrative and financial report Audit report and management letter month Implementation) 20 April 2016 (After one month completion of Implementation ) 20 June 2016 (After three Months completion of Implementation) Implementation) 20 March 2016 (After one month completion of Implementation) 20 May 2016 (After three Months completion of Implementation) Please kindly send your contributions to either of the following ACT bank accounts: Implementation) 20 July 2016 (After one month completion of Implementation) 20 September 2016 (After three Months completion of Implementation) US dollar Account Number A IBAN No: CH A Euro Euro Bank Account Number Z IBAN No: CH Z Account Name: ACT Alliance UBS AG 8, rue du Rhône P.O. Box Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A For earmarking of pledges/contributions, please refer to the spread sheet accessible through this link =Render. The ACT spread sheet provides an overview of existing pledges/contributions and associated earmarking for the appeal. Please inform the Head of Finance and Administration, Line Hempel (Line.Hempel@actalliance.org) with a copy to the Regional Representative/Regional Programme Officer, of all pledges/contributions and transfers, including funds sent direct to the requesting members. We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation. For further information please contact: ACT Regional Representative, Anoop Sukumaran (anoop.sukumaran@actalliance.org) ACT Regional Programme Officer, Phichet Munpa (james.munpa@actalliance.org) ACT Web Site address: Reshma Adatia Global Humanitarian Coordinator ACT Alliance Secretariat

4 Flooding in Tamil Nadu, South, India IND152 4 I. NARRATIVE SUMMARY DETAILS OF THE EMERGENCY A climatic low pressure area which lay centred over coastal Tamil Nadu unleashed heavy showers ina continuous spree in Tamil Nadu during this Northeast Monsoon from the first week of November and has only abated on the 4 th of December. So far there has been three spells of intensive rainfall. The first intensive spell of rainfall was from 8 th and 9 th November, followed by intensive rains again on 15 th, 16 th and 17 th November. The first spell witnessed intensive flooding in Cuddalore where most of the water bodies were full and the associated breaching affected the community s life damaging house, infrastructure, etc. During the first spell the city of Chennai experienced minor flooding to moderate flooding. The second spell saw Chennai going out of gear as many settlements in Chennai were flooded. The impacts of this spell stretched beyond Chennai to adjoining district to Chennai namely Kancheepuram and Tiruvallur, though the impacts in Kancheepuram and Tiruvallur was less compared to Chennai. The third spell which is still on going has been more intensive than the first two spells and the impacts has exacerbated the flooding severely. This time Chennai city was badly hit with nonstop rains, in some areas the flood water level was almost six feet high. Entire neighbourhoods have been flooded, homes, shops and other establishments deluged. People have been marooned in the upper floors of homes.. Many had to remain inside their houses without electricity as the whole city was flooded. People have been rescued and evacuated from the flooded areas by boats. The army airdropped food and water packets to the stranded families. The attributing reason for the same has been due to the heavy downpour on one side and the low level of water absorbtion capacity in view of the continuous rains since November first week. The process has completely thrown out of gear the normal life of people in many districts in Tamil Nadu. So far nearly 400 people have died and over 1.8 million people have been displaced. Non-stop torrential rains since Monday night ( ) pounded several parts of Chennai and north Tamil Nadu triggering a deluge completely disrupting normal life as army was deployed today in two suburban areas to undertake rescue on a war footing.the flood situation continues to remain grim in the city and several parts of Tamil Nadu. The city still remains virtually cut off from the rest of the country with air, rail and road transport services. According to reports, Chennai faces acute shortage of necessary items while the price of food grains sky rocket due to shortage. Residents have complained about lack of medicines, milk, potable water and vegetables. Meanwhile, Indian naval ship INS Airavat has reached Chennai with relief materials. The government has deployed 1200 NDRF personnel, 100 boats and 200 divers to rescue stranded people in flood-hit areas. 40 army teams, 6 navy teams with 12 boats and several relief teams have been deployed in Chennai to intensify rescue and relief operations. In several places, power supply and communication lines are down, adding to the misery. Speaking to India Today Television, National Disaster Response Force Director General O P Singh said 5 teams from Patna and Guwahati will soon leave for Chennai while 5 teams from Punjab have already reached Chennai. Another 5 teams from Pune are all set to leave for Chennai. Some 164,000 people have been housed in 460 camps in Chennai, Cuddalore, Thiruvallur and Kanchipuram districts while thousands have also been shifted to others' houses after water entered theirs. At least 269 people have been killed to due to rain and flood related incidents in Tamil Nadu where thousands have become homeless. Keeping in view the situation, Chief Minister J. Jayalalithaa has urged Prime Minister NarendraModi to declare the unprecedented crisis a national disaster. Chennai has suffered unprecedented destruction, with water overflowing from rivers and reservoirs seeping into scores of apartments and houses, markets, shopping malls, offices and educational institutions, unsettling life like never before. The floods have also killed 54 in neighboring Andhra Pradesh and two in Pondicherry.

5 Flooding in Tamil Nadu, South, India IND152 5 A green body on Friday said that the floods in Chennai are an impact of climate change and the "unprecedented deluge" that the city has witnessed is a reminder of increasing frequency of such freak weather events across the Indian subcontinent. The Centre for Science and Environment (CSE) said that Chennai could have fared better if it had protected and preserved its natural water bodies and drainage channels. Prime Minister NarendraModi on last Thursday ( ) flew to Chennai to take stock of the flood situation. After an aerial survey, he met with Tamil Nadu Chief Minister J. Jayalalithaa and announced Rs.1,000crore (US$ 151,515,151.52) for Tamil Nadu flood relief. He said this is in addition to the Rs. 940 crore (US$ 142,424,242.42) which were released by the Centre earlier. The floods have left over 269 dead in Tamil Nadu and 54 in Andhra Pradesh, said Home Minister Rajnath Singh in LokSabha. He described the situation as "alarming. At the parliamentary meet, the Centre described the situation in Chennai as "worrisome". Tamil Nadu Chief Minister J. Jayalalithaa Friday conducted an aerial survey of the flood-hit areas in Chennai and sururbs on Thursday. The India Meterlogical Department (IMD) has predicted heavy rains for the next three days in Tamil Nadu. The Airports Authority of India on Wednesday announced that operations at the Chennai airport will be shut till December 7 due to water logging on the runway. Many trains have been cancelled or diverted. Key statistics: 40 army teams are involved in rescue operations, 1,200 NDRF personnel, 6 Navy teams,112 boats, 200 divers deployed in flood-hit Chennai, with 12 boats deployed in Chennai to intensify rescue operations, 300 Boats Mobilised for Rescue operation, 6 Helicopters deployed for Rescue operation. So far nearly 400 people have died and over 1.8 million people have been displaced.. 325,000 people were evacuated from the flooded areas and 164,000people have been housed in 460 relief camps. Altogether 4,327 Relief Centres are in operation in the state. 15,000 crore (Approx. 2.2 Billion USD) are trade and business losses as per the local report, 10 persons lost their life in a day in Vellore district and 16 trains were cancelled - all the trains from Egmore to south Tamilnadu were cancelled. ACTIONS TO DATE, AND EMERGENCY NEEDS Condoling the death of the victims, Chief Minister J.Jayalalitha announced a relief of Rs.4 lakh (US$ 6,060) each to their families. Prime Minister NarendraModi announced INR 1,000 crores or 10 Billion INR (US$ Approx.153 Million USD) for Tamil Nadu flood relief after making an aerial visit yesterday. This was in addition to the Rs. 940 crore (US$ 142,424,242.42) which were released by the Central Government earlier. UELCI started its relief operation with its member churches ALC and TELC after receiving the RRF support from ACT among 1,950 families by providing food and Non-food items and counselling meetings as per the RRF plan in Trivallur, Chennai, Cuddalore, Nagapatnam, Villupuram districts. UELCI along with its member churches had rapid assessment and identified the needs like food, non-food items and shelter repairing material assistance. UELCI with the local fund mobilized the Gurukul Lutheran Theological students to distribute food packets among the most affected families in Chennai slums.

6 Flooding in Tamil Nadu, South, India IND152 6 CASA & its member Churches and partner organisations started the relief operation from 13 th November With available resource, CASA organised feeding programme in Cuddalore, Pondicherry and Villupuram districts in Tamil Nadu. Based on the need, recently started the feeding programme in Chennai and surrounding areas. CASA under the ACT Alliance Rapid Response Fund mechanism is providing relief items such woollen blankets, utensils sets, dress material for men and women and tarpaulin sheets to 800 worst flood affected families in Cuddalore district. With resource support from UMCOR, CASA will provide NFI, hygiene kit and Tarpaulin sheets to 1,450 families and with support from MCCI dry ration kit to 525 families. CASA and its partner organisations have deployed its staff in the affected areas to do the ground work in making arrangement for the relief distribution. CASA along with Christian Aid and ECHO team carried out an damage and need assessment in Cuddalore district and has approached ECHO for a short term intervention. UELCI and its member churches ( ALC, TELC, IELC ) as well as CASA and its member churches, partner organisation has a long presence in the flood affected districts and is planning to provide emergency relief materials as the needs seems very high. It is envisaged that, while government is able to provide some food materials, it is inadequate. There is dire need of other unmet needs apart from food as emphasized by media, local residents, government and local authorities. These include dry ration, temporary shelter materials, non-food items, hygiene kit, etc. It is also hoped that, while the water would be receding from the area in another five to six days, there is every possibility of further damage. The full situation will come to light only after the water completely receeds. The community based disaster mitigation team (CBDMT) formed and strengthened by LWSIT during in Cuddalore district played the vital role commencing from early warning to the general public, evacuated the elderly persons and send them to safer places. Consequently, the plight of the flood affected population reduced to the great extent. PROPOSED EMERGENCY RESPONSE - UELCI PROPOSED EMERGENCY RESPONSE GOAL: To provide immediate life-saving relief during the crisis stage along with early recovery for 5,000 flood affected families in Chennai and Tamil Nadu. OBJECTIVES OF THE EMERGENCY RESPONSE: OBJECTIVE 1. Ensure that worst flood affected 5,000 families have access to food and non-food items over the initial crisis period. INDICATOR 5,000 families have received food and non-food items including men s clothing (dhoti) and women s clothing (saree) along with blankets.

7 Flooding in Tamil Nadu, South, India IND152 7 ACTIVITY Distribute food relief among 5,000 families 10 kg rice, 1 kg, dhal, 1 litre cooking oil, 1 kg salt, 250 gram turmeric powder and 250 gram chilly powder, men s and women s clothing (dhoti and saree one of each) along with bed sheet/blanket (1) per family. OBJECTIVE II Ensure that the worst flood affected 3,000 families are provided shelter repairing assistance on their way to get back on their shelter and gain confidence to recover from the situation. INDICATOR 3,000 families have received huts repairing materials and returned to construct and restart their living. ACTIVITY 3,000 families received huts repairing materials. PROPOSED ASSISTANCE: Description of Activity Food items Non-food items Shelter repairing material assistance Proposed Item Output Indicator Outcome Indicator Rice-10 k.g Dhal-1 k.g Cooking Oil-1 litre Salt- 1k.g Turmeric powder-250 gram Chilly powder-250 gram Saree-1 Dhoti-1 Bed Sheet/Blanket-1 Per Rs.1, 000 huts repairing materials assisted. 5,000 families will be provided with food items. 5,000 families will be provided with nonfood items. 3,000 families will be provided with huts repairing materials. 5,000 families will have access to food for a week to survive & get back on their feet. 5,000 families will have access to cloths &bed sheet during the crisis phase. 3,000 families will have gained confidence to repair their shelter huts and return back. ACTIVITIES Meeting with local committee and local administration for emergency relief response Selection of right holders with the involvement of local leaders Co-branding through banner and information on the assistance to the right holders as a part of transparency and accountability Distribution of family cards to the right holders Procurement committee identifies the supplier and procures the materials Transportation of the relief materials to distribution sites Distribution of relief materials Complaints received and addressed Documentation with photography Monitoring and evaluation of the relief assistance Sharing information with ACT Alliance through reports TARGET POPULATIONS: UELCI: The emergency relief programme is proposed to be undertaken in Tamil Nadu and Chennai among 5,000 families with the following criteria: Families worst affected by flood;

8 Flooding in Tamil Nadu, South, India IND152 8 Families who lost their food stocks and whose shelters have been damaged/destroyed; Families that are among the poorest or most vulnerable groups with little or no resources to fall back on; The elderly, women, children, physically disabled and other groups with special needs. Sl.No Name of the District Name of the Relief Total Families to be covered village/slum/place 1. Cuddalore 1.Annavalli Kondur Karaikadu Vanamadevi Pathirikuppam Thiruvandipuram, KNPettai Pudupalayam Semandalam Visur Anguchettipalayam Semmedu Karukkai Nellikuppam Nanjalur C.Kothankudi Chidambaram Chennai 17. Chennai slums 2,000 TOTAL 5,000 IMPLEMENTATION ARRANGEMENTS: UELCI will form a local relief committee in the respective flood affected areas. The field staff with the guidance of UELCI will extend support and informal counselling meetings as per this plan. UELCI will prepare specific work plans and monitor the activities. The field coordinator (7) and field workers (35) from the locality will be appointed by UELCI for a three months implementation period. 7 field coordinator and 35 field workers along with Director and project officer of DSA/UELCI are responsible for the relief and shelter assistance implementation. The UELCI secretariat will purchase the relief goods from nearby towns to limit transportation costs. When goods are not available in the immediate vicinity, the procurement committee will designate the Director, DSA/UELCI and Finance Officer to procure the materials in collaboration with local committee representatives from a nearby affected area. The local committee and their leaders will be involved during identification of the beneficiaries and distribution of the relief items. The local government authorities will also be invited to the distribution of the relief materials to witness the transparency and accountability of the relief assistance in the proposed areas and to avoid duplication. The field staff will coordinate with the local relief committee and communities and will implement the relief and shelter repairing material assistance programs. In this whole process the field staff members along with the UELCI Secretariat is accountable to the right holders, local relief committee and local government authorities in the operational areas. A complaint mechanism will be set up and put into practice. The beneficiaries will be sensitized to the complaints mechanism. In the family card distribution the UELCI address and telephone no will be given for lodging of complaints. A complaints box will also be set up in the relief slum and village areas. These complaints will be handled by a committee at the UELCI secretariat, maintaining confidentiality and ensuring follow up to address the issues.

9 Flooding in Tamil Nadu, South, India IND152 9 COORDINATION: UELCI, will share information with other actors in the field. UELCI has a strong presence in the respective intervention areas and also has a good rapport with the local agencies and government mechanisms. UELCI will be involved in local co-ordination meetings, as well as collaborate with field staff of local bodies and district administration to ensure that the intervention reaches the neediest people. There will be frequent information sharing with other organizations and ACT members to avoid overlapping of emergency relief and shelter repairing material assistance program. COMMUNICATIONS: UELCI has the required internal capacity to address the communication needs related to the proposed programme. UELCI will ensure that all reporting requirements, such as narrative and financial reports will be fulfilled and sent to ACT Secretariat in time. PRINCIPLES AND STANDARDS: The staff involved in the project will be sensitized on the need to follow the Code of Conduct of good practices, ACT guidelines and policies, the International Red Cross and Red Crescent Movement in Disaster Relief as well as the guidelines on prevention of sexual abuse along with gender policy principles. There is no compromise on the quality of relief supplies provided to restore the life of the flood affected people. PLANNED IMPLEMENTATION PERIOD: Project implementation is planned for 3 months from inception Human Resources and Administration of Funds: The Director, Division of Social Action of UELCI with the consultation of Executive Secretary, UELCI will organize to implement the relief programs with the Direct support of Project Officer of DSA/UELCI and Finance Officer at UELCI secretariat as well as appointed 7 field coordinator and 35 field workers. The staff members are competent and experienced in emergency relief programs and they have enough capacity to handle the emergency situation. The procurement committee of UELCI often receives three quotations and verify the price and quality of the materials than recommend the Executive Secretary to issue the relief supply order through the Director, DSA/UELCI and the UELCI Finance Officer to a pre-qualified supplier with having good past track record. The Executive Secretary, UELCI will approve the budget of the relief program according to the plan. The UELCI Finance Officer will collect all the original receipts and vouchers related to the relief programs and prepare the financial statement after having consultation with the relief program staff members, Project Officer, Director, DSA/UELCI and Executive Secretary, UELCI. The overall financial control and management will be rest with the UELCI Secretariat at Chennai. MONITORING AND EVALUATION: The Director, DSA/UELCI with the Consultation of the Executive Secretary will regularly monitor the implementation process of the relief programs with the support of a project officer, DSA/UELCI. The Director, DSA/UELCI and Project Officer, DSA/UELCI will have regular visit to the relief distribution sites and participate in relief distribution programs. The local committee are involved too to make sure the quality of relief materials are reached to the right affected people. The UELCI Secretariat especially the Director, DSA/UELCI and the Finance Officer with the consultation of Executive Secretary will prepare the reports according to the ACT Alliance, Geneva format and will share the information as per the ACT Secretariat requirements. After completion of the relief assistance program and having consultation with Executive Secretary, UELCI the Director, DSA/UELCI with the Project Officer and 7 filed coordinators and 35 staff members

10 Flooding in Tamil Nadu, South, India IND involves with the right holders and communities to review the relief assistance process and programs as a part of the internal evaluation for learning. UELCI BUDGET:

11 Flooding in Tamil Nadu, South, India IND PROPOSED EMERGENCY RESPONSE - CASA CASA proposes to provide relief support to 1,550worst flood affected families. Goal: The goal of the project will be to reduce the sufferings of the flood affected people in Chennai and its surrounding areas of Tamil Nadu state. OBJECTIVE(S) OF THE EMERGENCY RESPONSE: Objective 1: To ensure that the 1,550 flood affected families are able to cook and eat food. Indicator 1:1,550 Households received adequate food rations for a period of 15 days (Rice, Lentils, Sugar, Salt, Turmeric Powder, Chilli powder and Cooking Oil) Activity: These items were chosen based on our field team recommendations, damages by the flood in the area and request from the communities. As the reference communities have lost most their household items including stock of food in the flood, providing the above mentioned items will be the life support to communities to restart their lives. Objective 2: To ensure that the returning families are able to restart their lives. Indicator 2: 1,550 affected families are provided with blankets, clothing, utensil sets & hygiene kit. Activity: These items were chosen based on our field team recommendations, damages by the floods and request from the communities. As the reference communities have lost most of their household items in the flood waters, providing the above mentioned items will help these communities to restore some normalcy to their lives. Objective 3: Displaced and vulnerable families have access to temporary shelter materials. Indicator 3: 1,550 vulnerable and displaced families are provided with tarpaulin sheets. Activity: As the worst affected and displaced families cannot stay in their homes and flooded areas providing tarpaulin sheets will help meet their temporary shelter needs. This sheet will also provide the needed privacy for the women and adolescent girls.

12 Flooding in Tamil Nadu, South, India IND152 12

13 Flooding in Tamil Nadu, South, India IND PROPOSED ASSISTANCE: In view of the present emergency situation, the following activities are proposed under this intervention to assist people: Relief distribution: Description Type Output Indicator Outcome Food Security Dry Ration Kit - Rice 15 kgs - Lentils 3 kgs - Edible oil 2 litters - Turmeric, &Chilly Powder 200 grams each - Sugar 2kgs - Salt 2 kgs Food rations distributed to the target beneficiary families. 1,550 Households received adequate food rations for a period of 15 days Households secured immediate basic food and nutrition needs are met for the crisis period of 15 days Non food items - Woolen blankets 1 pcs - Saree 1 piece each - Dhoti 1 piece - Utensil sets - Torch 1 piece - Sleeping mats 2 nos - Bedsheet 1 piece - Match box 1 - Candle pocket 1 - Hygiene Kit (Each Hygiene kit consists of 1 bath soap,1 wash soap, 1 family pack of colgate toothpaste and brush, 1 plastsic bucket, 1 mug, 1 phenyl 1litre, 1 rin/wheel, 2 vim bar, 2 boxes mosquito coil, 1pkt. Stayfree, 4 pairs sleepers) NFIs distributed to 1,550 affected families 1,550 affected families are provided with blankets, clothing, utensil sets, hygiene kit, etc. NFIs are used by the target beneficiary and their households needs are met. Temporary Shelter Tarpaulin 12'x15' for temporary shelter (120 GSM) 1 Tarpaulin sheets distributed to 1,550 families 1,550 vulnerable and displaced families are provided with tarpaulin sheets. 1,550 displaced and vulnerable families have access to temporary shelter.

14 Flooding in Tamil Nadu, South, India IND Process of Activities Re-assessment of the vulnerable families in the target villages. Identify the target group and the households in the community to be the beneficiaries Distribution of family cards to the identified beneficiaries. Identify the potential suppliers and procure the materials. Transportation of relief materials Getting permission from the local Government for relief distribution Distribution of relief items. Facilitation of activities with target groups. Coodination with IAG members, Monitoring, Evaluation and Reporting of the relief assistance. TARGET POPULATION: Priority will be given to the most vulnerable sections of the violence affected population from both the communities so that marginalized, excluded communities and minority widows physically challenged, single female-headed families and children are selected. CASA is co-ordinating with the District Administration, local churches/institutions and village committee from the affected villages will be involved to assess the situation and coordinate the relief response. CASA is currently identifying the beneficiaries with the assistance of the local government agencies and the village leaders and the local partner to ensure that those whose needs are the greatest receive the assistance. This may be measured in terms of the relative loss suffered (both in terms of people and property), socio-economic background of the selected beneficiary, and also the vulnerability factor of women, children, the elderly and the infirm. The operational area details: CASA proposed to cover 1,550 worst flood affected, vulnerable and displaced families in Chennai and surrounding areas. As the proposed areas are still under water, CASA is providing only the areas details. North Chennai Avadi Madhavaram Red Hills Kodigaiyur Vysarpadi Rettari South Chennai Saidapet Tambaram Mudichur IMPLEMENTATION ARRANGEMENTS: During the crisis phase CASA will directly deliver the assistance to the victims with assistance from the local partners. The implementation, monitoring and evaluation of the program activities shall look into by CASA s field staffs. Members of the target group will be involved in identification of beneficiary families. The assistance from Government representatives, Panchayat members and church leaders from the local community will also be solicited during the actual distribution of the relief materials. Government and local representatives will be invited to witness the distribution wherever possible. The minimum standard (Sphere recommendation) shall also be followed to implement the programme.

15 Flooding in Tamil Nadu, South, India IND CASA is maintaining regular contact with local administration for proper coordination and effective implementation of the proposed programme. The co-ordination at the state level is with the regional office of CASA in Chennai. CASA is in regular touch with ACT India members in order to maintain effective co-ordination in the crisis phase as well as in the restoration phase. COORDINATION: CASA Headquarters is in touch with resource partners. Contacts with the member Churches and local groups in the proposed areas are already strong. CASA will involve the local partners and the regional/local NGOs in co-ordinating the relief intervention. The purpose would be to maintain transparencies and harmony in the process of selection, implementation and accounting to avoid any possible duplication. This programme will be conducted with the approval and co-operation of the state authorities and district officials. CASA is maintaining regular contact with local administrations for proper coordination and effective implementation of the proposed programme. The co-ordination at the state level is with the zonal office of CASA in Chennai and the operation team in the respective area. CASA is in regular touch with other ACT India members in order to maintain effective co-ordination in the crisis phase. COMMUNICATIONS: CASA will provide the ACT Alliance with situation reports and photographs to support communications and resource mobilization for this response. PRINCIPLES AND STANDARDS: The staffs involved in the project has been sensitized to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non-Governmental Organisations (NGOs) in disaster relief as well as the ACT guidelines on prevention of sexual abuse, while implementing the project. The quality and quantity of relief supplies undertaken are in the spirit of the Sphere Standards, to restore the life of the affected people with improvements or at least to the level in which they were before the disaster and/or in line with the existing common standards in the area. PLANNED IMPLEMENTATION PERIOD: The total project duration of this relief intervention will be 2 months from the date of inception. HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: The existing staff of CASA will be used for organizing the various activities. CASA staff form the Zonal Office at Chennai will be responsible for implementation of the programme for which they have the requisite knowledge and experience. The field team have already visited the disaster affected areas and villages and made an initial observation of the extent of damages, causalities and emerging needs. Based on the feedback from the field visit and the need, this initial response is planned. CASA s Finance Policy also governs procurement norms under which three quotations are called for from local suppliers and these quotations are then analyzed by the procurement committee at the Project office. After taking into consideration several factors, one or more suppliers are selected to supply the materials based on the demand. These committees will include staff, local partner in the case of implemented through partner and church representatives. The overall financial management and control will be with the CASA Headquarters. At the zonal level it will rest with the Chief Zonal Officer. The Books of account would be maintained by qualified Accountants and the entire project account will be consolidated at Chennai.

16 Flooding in Tamil Nadu, South, India IND This office will scrutinize the accounts and submit the same to headquarters for onwards submission. Preparation of financial report of the project and the final audit of the account would be done at the headquarters level. We will do reporting on the progress of the programme. All finances will be received and accounted for by us. The CASA Delhi headquarter will coordinate the overall operation which includes expertise in disaster response, logistics and emergency communications. MONITORING AND EVALUATION: CASA has the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which would be done on a regular basis through field visits, submission of reports, staffpartner meetings and interaction with beneficiaries. CASA would ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored for ensuring that it progresses along the planned framework, and also in order to fine-tune it as and when required, based on field responses. A report will be submitted on completion of the intervention. At the end of the programme, review would be conducted to assess the impact of the programme and document learning s for future planning. CASA BUDGET:

17 Flooding in Tamil Nadu, South, India IND152 17

18 Flooding in Tamil Nadu, South, India IND PROPOSED EMERGENCY RESPONSE LUTHERAN WORLD SERVICE INDIA TRUST OVERALL GOAL: To extend immediate emergency response support with life sustaining and early recovery measures to 2,000 families in 32 villages in Cuddalore district of Tamil Nadu to ensure resilience. OBJECTIVE(S) OF EMERGENCY RESPONSE: Objective 1: To provide essential non-food items (NFI) to the flood affected families in order to improve living conditions and uphold dignity. Indicator: Women, men and children among 2,000 flood affected families are provided with sleeping materials. Activity: Since families lost their sleeping materials during recent floods, various non-food items such as floor mats, mosquito net, bed sheets and woollen blankets are planned to support the most-needy families. Besides, clothing for women and men will be provided to protect their dignity. Due to high flooding, most of the families were unable to carry the sleeping materials with them nor could they store them in a safer place. Thus, such materials were either lost or damaged. Hence, the sleeping materials will be beneficial for the families while they return to their home after the waters recede. Objective 2: (a) To ensure that, 2,000 flood affected families living in the open air along the roadside or at embankments, have access to temporary shelter to protect them from sun and rain; (b) To provide housing materials to rebuild houses of 100 most vulnerable poor families. Indicator: Women, men and children (particularly elderly, crippled and pregnant women) of 2,000 families are provided with temporary shelter materials in order to enable them to live more comfortably and protect themselves from further risks and vulnerabilities. Besides, 100 of the most vulnerable and poor families rebuild their damaged houses with DRR features to withstand future disasters. Activity: LWSIT will distribute high quality HDPE Tarpaulin Sheets to the families affected by high flood whose houses are completely damaged due to flooding. These tarpaulin sheets will be useful and can ensure the better living conditions among families currently living exposed to the external environments. Until the water recedes, families will continue to live under temporary shelter. When they go back to their homes, they can take the tarpaulin sheets with them for future use. This will act as family level preparedness for such kind of disasters in future. Furthermore, LWSIT will provide housing aid materials such as CGI sheets, precast RCC pillars, along with other required construction as well as sundry materials to rebuild the houses by the poorest families. The superstructure of the house can withstand to future flooding or cyclone as the materials will possess DRR features.

19 Flooding in Tamil Nadu, South, India IND Objective 3: To ensure that, 1,000 flood affected families have access to sufficient agricultural materials for the next seasonal crops for restoring livelihood. Indicator: 2,000 farming families are targeted with agricultural assistance to restart their livelihoods. Activity: LWSIT will support different varieties of agricultural seeds as per local context for livelihood restoration and meeting food security needs among the flood affected families. Objective 4: To support 2,000 floods affected families as cash grant to enhance their bargaining power and thereby enable them to meet their household needs. Indicator: 2,000 flood affected families are targeted with unconditional cash transfer to ensure better living. Activity: LWSIT will transfer the cash unconditionally to the bank accounts among the identified 2,000 floods affected families those selected through participatory process. The amount will be Rs 200/- per day for a period of 10 days (Total amount Rs 2,000/ - per family). The cash transfer may be done either once or phased manner depending upon the situation. This will enable multiple choices to the assisted family to spend judiciously to meet basic needs including food security. PROPOSED ASSISTANCE: Description of Activity Proposed Items Output Indicator Outcome Indicator Non- Food Items (NFI) Sleeping mats, bed sheets, mosquito nets, woollen blankets, sari and dhoti 2,000 of the most vulnerable families are provided with non-food items (NFI) as per selection criteria. Families will protect themselves from further sufferings & reduce risk of disease Shelter & Settlements HDPE Tarpaulin Sheets (14.5 feet x 11.5 feet, 170 GSM) Housing aid materials CGI Sheets, Precast RCC Pillars, other construction materials including hardware materials 2,000 flood affected families are supported with HDPE Tarpaulin sheets in order to protect them from sun & rain 100 of the most vulnerable & poor families are assisted with DRR housing materials to rebuild their houses Families will use the tarpaulin sheets for comfort and protect themselves from sun and rain Families will live in safer houses that will be more resistant to future disasters. Early Recovery and Livelihood Agricultural Seeds as per local context 2,000 flood affected families are assisted with agricultural seeds for the next season s Families will reap a good harvest from their fields to ensure their livelihood.

20 Flooding in Tamil Nadu, South, India IND Description of Activity Restoration Proposed Items Output Indicator Outcome Indicator Unconditional Cash Transfer crop 2,000 families will be assisted with unconditional cash for 10 days (as per govt. approved rate) Bargaining power among affected families will be enhanced, thereby enable them to meet their household needs. Process of Activities to be carried out: Liaison with local administration and government authorities before and after the relief distribution to ensure transparency in relief work. Preparation of rights holder list from among the families taking shelter in relief camps and other places covering 30 villages in Cuddalore district of Tamil Nadu Involvement of camp inmates in listing beneficiaries before distribution of relief materials Ensure transparency and accountability by putting up a banner and sensitizing beneficiaries before distribution of relief materials Establishment of complaints and response mechanism at the distribution site Identification of potential suppliers and procurement of materials Transportation of relief materials to the distribution site Distribution of relief materials to the right holders Documentation of good practices and record maintenance for relief distribution LWSIT s involvement in stakeholders meeting organized at different levels Sharing of information/ reports with government agencies and others Monitoring and reporting of the relief assistance. TARGET POPULATION: Sl no. Name of the District Name of the blocks Name of the Gram Panchayat List of Village/ Community No. of House Hold 1 Cuddalore Kurinjipadi Kayalpattu Ayyampettai 77 2 Cuddalore Kurinjipadi Vandiyampallam Reddiyarpettai 56 3 Cuddalore Kurinjipadi Vandiyampallam Annapanpettai 80 4 Cuddalore Kurinjipadi Vandiyampallam Athinarayanapuram- West 45 5 Cuddalore Kurinjipadi Vandiyampallam Athinarayanapuram- East 91 6 Cuddalore Kurinjipadi Vandiyampallam Thirthanagari Cuddalore Kurinjipadi Vandiyampallam Thirthanagari Cuddalore Kurinjipadi Vandiyampallam Pallineerodai North Cuddalore Kurinjipadi Vandiyampallam Pallineerodai - South Cuddalore Parangipettai T.S. Pettai Methapatkar Nagar Cuddalore Parangipettai Villiyanoor Velingarayanpettai Cuddalore Parangipettai Kothattai Pudhukuppam 67

21 Flooding in Tamil Nadu, South, India IND Sl no. Name of the District Name of the blocks Name of the Gram Panchayat List of Village/ Community No. of House Hold 13 Cuddalore Parangipettai C. Pudhupettai C. Pudhupettai Cuddalore Parangipettai Parangipettai Parangipettai Periyamadagu 15 Cuddalore Parangipettai C. Pudhupettai Kuttiyandavar Koil Cuddalore Parangipettai C. Pudhupettai Vidudhalai Nagar Cuddalore Parangipettai C. Pudhupettai Vidiyal Nagar Cuddalore Parangipettai C. Pudhupettai Karikuppam Colony Cuddalore Parangipettai Chinnakumatti Sillangkuppam Cuddalore Parangipettai Paeriyapattu Thachampalayam Cuddalore Parangipettai Manjakuzhi Sambandam Cuddalore Parangipettai B. Maduvangarai B. Maduvangarai Cuddalore Parangipettai B. Maduvangarai Navabpettai Cuddalore Parangipettai Narkandhankudi Kozhipallam Cuddalore Parangipettai Vasapathur Sithalapadi Cuddalore Parangipettai Narkandhankudi Udaiyanmedu Cuddalore Parangipettai Ariyakoshti Ariyakoshti (Kuthampalayam) 28 Cuddalore Parangipettai Pallipadai Kanthamangalam Cuddalore Kumaratchi Sivapuri Sivapuri (North) Cuddalore Kumaratchi Sivapuri Sivapuri (South) Cuddalore Kumaratchi Varagoorpettai Varagoorpettai Thoputheru Cuddalore Kumaratchi Jeyamkondapattinam Jeyamkondapattinam 65 Most of the target population in the above villages belongs to Paringipettai, Kurinjipadi and Kumaratchi blocks where LWSIT carried massive program after the onset of tsunami in December LWSIT will prioritize its emergency response program to the most vulnerable sections of the flood affected population such as the marginalized and excluded communities, widows, physically challenged, single woman headed families and children. Since huge number of Dalits families are severely affected due to flood in Cuddalore district, emphasis will be given to support these groups without any further discrimination. Addressing the truly vulnerable among the flood affected population is the key and primary focus of LWSIT. IMPLEMENTATION ARRANGEMENTS: LWSIT will directly distribute the relief materials to the identified families adopting participatory process. All the stake holders such as local communities, NGOs & Panchayati Raj Institutions (PRI), local level Village Development Committee (VDC) will be actively involved during the implementation process. The implementation, monitoring and evaluation of the program activities will be coordinated and facilitated by the project involving local staff during program implementation. Since, LWSIT formed and strengthened community based disaster management team (CBDMT) in the district, they will be 90 39

22 Flooding in Tamil Nadu, South, India IND involved in identification of beneficiaries and in entire distribution process. Efforts will be made by the project to invite Government and local authorities to witness the distribution of relief materials in order to ensure transparency and accountability as well as visibility. Besides, LWSIT will involve local churches under the aegis of United Evangelical Lutheran Church of India (UELCI) during program implementation and monitoring process. LWSIT will continue to share information on the emergency response with the District Magistrate, Sub- Divisional Officer (SDO), Block Development Officer (BDO), District Project Officer (DPO) of District Disaster Management Authority (DDMA) and Inter Agency Groups at state level as well as at district level. Sharing of information will be done with Sphere India Network at national level since LWSIT is the member of this network. COORDINATION: LWSIT will coordinate and work closely with flood affected communities and families, local authority and district administration. As is the practice, LWSIT will seek approval from the government as well as local authorities and implementation will be carried out with the co-operation of the state authorities and district officials. To avoid possible overlapping of emergency response, LWSIT will maintain regular contact with other stakeholders providing relief on the ground. As per need, LWSIT personnel at the project level will attend district level review meetings to share the program details. LWSIT will co-ordinate with other NGOs/ INGOs as well as share information and work with other humanitarian partners and churches working in the ground. Effective coordination will also be made with ACT Alliance India Forum members i.e., UELCI, CASA, etc. to ensure better response to the disaster affected population and to address their needs including those needing special care. COMMUNICATIONS: LWSIT will share necessary information related to the flood response with various agencies and with the other ACT India Forum Members as per need. It will share all the communication materials and information regarding provisions for relief and rehabilitation being made by the Government with the communities. Visibility will be made through banners and posters with co-branding of resource partner as well as ACT Alliance logo to communicate about emergency response being undertaken by LWSIT with support from concerned resource partners. Wherever feasible, case stories from the flood affected families will be captured from within the emergency response communities highlighting the outcome of program intervention being made by LWSIT. PRINCIPLES AND STANDARDS: All the staff involved in the project will be sensitized on the need to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non-Governmental Organisations (NGOs) in Disaster Relief as well as the ACT Alliance guidelines on prevention of sexual abuse while implementing the project. The quality and quantity of relief supplies undertaken are in the spirit of Sphere standard. LWSIT will also follow and adhere to the HAP benchmarks/ CHS commitments as an organizational principle. Complaints and response mechanism will be practiced as an on-going process. Complaints box will be set up project site and encourage the program participants to lodge complaints related to quality of programs, beneficiary selection, behaviour of staff, etc.

23 Flooding in Tamil Nadu, South, India IND PLANNED IMPLEMENTATION PERIOD: LWSIT has planned to implement the activities within a period of 6 months (12 th December th June 2016). Upon successful distribution of relief materials and based on further need assessments, if the situation warrants, a rehabilitation proposal will be developed in due course. HUMAN RESOURCES & ADMINISTRATION OF FUNDS: The flood response project will be implemented by the experienced staff those have already worked in Tamil Nadu and vocal with local culture. They have demonstrated high sensitivity towards gender, inclusion and people with disability. Hence, preference will be given to depute such staff for program implementation. The Unit Manager will head the team and will be responsible to liaise with the Government and local authorities during program implementation and reporting. Coordination with other NGOs working in the region will also be the priority of the field project unit. LWSIT will use the community based local volunteers from among the communities where relief assistance will be provided. It is important that, LWSIT recognize the potentiality of youth in respective communities and use their knowledge in local context. From among the LWSIT Social Workers and local volunteers, several staff will be asked to document good practices that may emerge during the emergency response program. LWSIT stringently follows its internal mechanism of finance and administrative manual as well as procurement policy adhering the international procurement policy of LWF Geneva. As a matter of practice, LWSIT calls for three quotations from pre-qualified suppliers who have shown their integrity and commitment towards supplying of relief materials earlier. Based on the quoted price of different materials along with brand (to ensure the quality) the lowest bidder with best quality of materials is given priority to supply the required materials. The Accounts Officer (AO) based in the field will have financial management of day today business and will report to the Unit Manager of the project on a regular basis. The Unit Manager will have overall control, monitoring and management of program at the field level. The Accounts Officer will visit the relief materials distribution sites to support the program staff for effective distribution with proper verification of distribution muster roll, stock ledger and other documents. After completing all the financial reporting, a statement of accounts along with original bills and vouchers will be sent to the National Office Finance Department for verification and scrutiny to ensure the financial management practices. This process will commence and continue on fortnightly and monthly basis to keep track of the progress. The overall financial management and control will be rest with the National Office of LWSIT based in Kolkata and necessary support and coordination will be provided by the designated persons. The program as soon as possible will commence based on the availability of resources to LWSIT. The Emergency Manager will be in touch with finance department at national office to ensure coordination between program and finance to expedite implementation process at the earliest. He will be collecting and collating the information and reports pertaining to the emergency response activities from the field and sharing of information will be done with resource partners as per agreed time frame. MONITORING AND EVALUATION: The Unit Manager and designated staff will be responsible for carrying out monitoring at the field level. The designated person will visit distribution sites, be part of the process and oversee the distribution of relief materials. Monitoring visits will be conducted at regular intervals from the national office. Efforts will be made to involve some right holders (beneficiaries) those are receiving material aid from relief camps organized by LWSIT to carry out monitoring and quality control of the materials being assisted. In other words, crowd sourcing will be introduced in this project to understand the level of satisfaction among beneficiaries those received relief materials.

24 Flooding in Tamil Nadu, South, India IND LWSIT national office will send all necessary reports (statistical, narrative and financial) as required by concerned resource partners. The Unit Manager in the field will collect and collate the reports and send the consolidated report to the national office on a monthly basis. A copy of the same will be retained at the project office for sharing with other stakeholders locally as appropriate. LWSIT BUDGET:

25 Flooding in Tamil Nadu, South, India IND APPENDICES TO THE PRELIMINARY APPEAL DOCUMENT Appendix 1: Map