Ryan Iafigliola Director of International Field Operations. Stacey Goolsby Registrar. Sheilla Snell Special Projects (Follow-up)

Transcription

1 The bolts of Global Builders The nuts of Global Builders

2 Ryan Iafigliola Director of International Field Operations Allen Slabaugh Global Builders Coordinator Stacey Goolsby Registrar Sheilla Snell Special Projects (Follow-up)

3 From Cleveland, Ohio Attends Americus Mennonite Fellowship Led Habitat at Padua High School (02-03) and University of Notre Dame (05-07) A director of Inward Bound Cleveland (04-05) Joined Fuller Center as Millard s special assistant Created Bike Adventure event Currently direct international field operations Pursusing Master of NonProfit Management (4 more months!)

4 From Dalton, OH Attended Bluffton University Played baseball Served with MVS two years 1 st year with Habitat 2 nd year with Fuller Center Led 4 Fuller Center Bicycle Adventures Visited all 30 MLB stadiums this past summer

5 Lived in Georgia all her life Graduated from Americus High School 1983 Graduated from South Georgia Technical College, Americus, Georgia in 1984 Been at The Fuller Center for Housing since 2009 Volunteer with the Rylander Theatre in Americus, Georgia Has two cats: Liberty and Bradley Niece, Gabrielle Bunch, Fuller Center for Housing, former Junior Ambassador from December 2011 to December 2012

6 Armenia: Gohar Palyan El Salvador: Mike Bonderer Ghana Jones: Akoto-Lartey Haiti Grace: Jonny Jeune Haiti Croix-des- Bouquets: Mike Bonderer & Jimmy Dieudonne

7 India: T.H. Lawrence Nepal: Samuel Tamang Nicaragua: Danilo Gutierrez Garcia & Mirna Baez Peru: Zenon Colque Sri Lanka: Ranjan Fernando

8 it s time to learn what it takes to be a Global Builders Team Leader!

9 International travel experience Excellent communicator People person Reliable and follows-up Detail-oriented Can work with wide range of personalities Well-connected and respected Heart for the ministry Can serve as a face for the Fuller Center Handles stress well! Flexible, patient, and safe (oh my!)

10 1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments 3. Recruiting 4. Point of Contact 5. Trip leading 6. Following-up Note: Leading the trip might be the single biggest item, but it is only one of six responsibilities!

11 It is! Hold on and you ll see.

12 Contact: Propose a Trip form available from Cool trick: also works Form should be submitted by the team leader and includes: Location(s) you re interested in Open or closed team Trip dates (precise or a range months in advance) Estimated group size (minimum of 8 required) Information about Team Leader for our screening purposes Option to receive GB promotion materials

13 Contact: Allen Slabaugh and Ryan Iafigliola Once country location is selected, final trip dates are confirmed with the hosting partners Global Builders staff work with you to develop a budget In Armenia, travel budget goes with Team Leader. As such, the Team Leader is very involved with Fuller Center Armenia in the process In most places, we prefer the super simple budgeting process: tell us how long you want to stay and we let you know the total price per person. Trip confirmation sent with all vital details this records our agreed-upon details

14 Country donation Materials you use that week Local staff effort Enables program growth Trip Expenses Food Lodging In-country transportation Related expenses Home office fee Hat & t-shirt Emergency medical ins. Bank and credit card fees Shipping Advertising

15 Contact: Allen Slabaugh and Ryan Iafigliola Leaders of open trips can increase per person cost to subsidize their trip within limits. Final cost = Base cost + Team Leader Subsidy Example: Team Leader can ask for a $100 subsidy, causing a trip with $1,000 base cost to be posted as $1,100. Advantage: enables Team Leader to make more trips Disadvantage: makes it more difficult to fill team as prices rise Amount of increase can be no more than 20% of the original price. Trip with base cost of $1,000 cannot be priced more than $1,200.

16 Fuller Center Global Builders Compassion International Habitat for Humanity Global Village Armenia $ days $ days El Salvador $705 7 days $ days $ days Haiti $950 7 days $ days $5, days India $ days $ days Nepal $950 9 days $ days Nicaragua $820 8 days $ days Peru $ days $ days Sri Lanka $ days $ days $ days 1 Habitat for Humanity s only trips to Haiti are with the Jimmy Carter Work Project, a special event. Perhaps a more apples-to-apples comparison would be to compare that event with the Fuller Center s Millard Fuller Legacy Build, which recently sent volunteers to Peru for 7 days for $800.

17 We ll get to that. A little patience. Sheesh.

18 1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments 3. Recruiting 4. Point of Contact 5. Trip leading 6. Following-up

19 Contact: Stacey Goolsby Trip added to the Global Builders webpage and registration form. Each participant (including the Team Leader!) must register online: (fullercenter.org/globalbuilders) Team Leader will receive a copy of each applicant s registration automatically when it is submitted Team leader must recruit! More on that later. Roster approval Closed teams: leader sends Stacey the roster as soon as it is ready. Stacey then immediately confirms each applicant upon their registration. Open teams: leader must contact ( or call) each applicant within 48 hours and screen them to determine if they want the applicant on their team. They must then notify the participant and Stacey of their decision. If confirmed, Stacey will send them a formal confirmation . Open teams: as with closed teams, leader can choose to send Stacey a list of pre-approved names

20 Contact: Stacey Goolsby Non-refundable $400 trip deposit due right away (2 weeks) once confirmed for a trip. All payments and waivers are strictly required and due 45 days before the trip. Those failing to submit payments and waivers by the deadline will be charged late fees. We offer a 2-week grace period that ends 30 days before the trip. Team Leaders must help get participants to meet these obligations. Waivers now able to be signed electronically! Or on paper. Link to waiver now included in automatic confirmation We can also send you printable waivers that you mail to us. The waiver s witness line must be completed and signed. Special notes: Some locations require additional waivers for our partner organizations, and for minors a parent and the minor must both sign the online waiver

21 Contact: Stacey Goolsby Team Leader helps collect flight details in the official flight spreadsheet and sends them to Stacey. We register all participants with the U.S. State Department Shortly before trip, Stacey sends team leader Trip roster with contact info, allergies, etc. Insurance cards...these should be printed and carried with you throughout the entire trip. And bring a copy to give each team member to be able to carry their own. T-shirts and hats Emergency contact information (sent to whole team) Printed evaluation forms (includes return envelope) Country Champions post cards

22 But what about this

23 1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments 3. Recruiting 4. Point of Contact 5. Trip leading 6. Following-up

24 It is the team leader s responsibility to fill the team! We help as we re able through various activities we take to promote the program and our website, including over $30,000 in Google ads (paid for entirely by a special grant) We ll go more in depth during the Foundations workshop tomorrow.

25 1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments 3. Recruiting 4. Point of Contact 5. Trip leading 6. Following-up

26 Contact: Host country and Allen or Ryan We sent 500+ people around the world last year. How can we possibly coordinate all those details?? Answer: We Can t! The team leader plays key role as primary communicator between team and host country/gb program. Team leader must coordinate flight arrivals/departures. Must meet arrival and departure guideline by country Early or late arrival must be pre-approved

27 Team leaders help set and manage the team s expectations crucial! Each site s leader communicates differently. Learn (or ask us) their favorite style: ? Phone? Skype? When writing to country hosts, copy Allen or Ryan to your s, and keep us appraised of your discussions

28 1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments 3. Recruiting 4. Point of Contact 5. Trip leading 6. Following-up

29 THE FUN PART!!

30 Contact: Host country Leading a team is not easy, but we want and expect it to be an enjoyable experience! Work hard. Interact with the locals and learn about the culture Learn about your teammates Help balance work and R&R. Stay positive. Keep those two team members from arguing. Think ahead to the next step. Communicate! If carrying cash for the team, keep receipts and track expenses. Learn more about this tomorrow Hailey Dady Cultural Competency Wanda Smith Team Dynamics

31 We hope the trip and the people touch your heart We believe that money follows involvement, not vice versa We desire to help more of our countries build year-round and have steady, reliable income We think people enjoy seeing where their money is going before they send it Our plan Country Champions monthly donors Donate monthly for the project you just visited Completely optional, but super important Team Leaders can play a huge role in helping emphasize this while team is in the country

32 1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments 3. Recruiting 4. Point of Contact 5. Trip leading 6. Following-up

33 Contact: Allen or Ryan and Sheilla Snell Tell us how the trip went (evaluation) Return receipts and financial report, if applicable Sheilla writes and calls most participants Which people would you recommend to lead a future team? Any of them interested? Anyone from the trip interested in helping to raise funds to continue the project? Finally and most importantly: Begin to discuss when you might like to bring your next team! 80% of our teams choose to take another trip with us.

34 1. Setting up trip (dates, place, budgeting) 2. Paperwork and payments 3. Recruiting 4. Point of Contact 5. Trip leading 6. Following-up YOU DID IT!

35 We tried to tell you