INFECTION PREVENTION AND CONTROL CANADA 2016 ANNUAL REPORT

Transcription

1 INFECTION PREVENTION AND CONTROL CANADA 2016

2 EXECUTIVE OFFICERS PRESIDENT Suzanne Rhodenizer Rose RN BScN MHS CIC PRESIDENT ELECT Molly Blake BN MHS GNC(C) CIC SECRETARY Marilyn Weinmaster RN BScN CIC TREASURER Michael Rotstein RN MHSc CIC CHE MEMBERSHIP SERVICES OFFICE EXECUTIVE DIRECTOR Gerry Hansen BA ADMINISTRATIVE ASSISTANT Kelli Wagner CONTACT US P TF F MISSION IPAC Canada is a multidisciplinary member based association committed to public wellness and safety by advocating for best practices in infection prevention and control in all settings. VISION IPAC Canada a national and international infection prevention and control leader. VALUES STATEMENTS INTEGRITY Principled, ethical and respectful in all our activities. COLLABORATION Open and inclusive in dealing with our partners and stakeholders. ADVOCACY Advancement of evidence informed practices to protect our consumers. INNOVATION Creative and responsive in meeting the membership s needs. LEADERSHIP Effective and accountable in proactively pursuing our mission.

3 Table of Contents OFFICER REPORTS President 03 President-elect 04 Secretary 05 Treasurer 05 STANDING COMMITTEE REPORTS Education 06 Programs and Projects 08 Standards and Guidelines 10 Membership Committee 11 Director (MD) 12 Director (Interest Groups and Chapters) 13 Public Representative 15 Canadian Journal of Infection Control 15 Operations Report 17 Please visit to view chapter and interest group annual reports Get in touch online follow us on 01

4 OFFICER REPORTS 02

5 OFFICER REPORTS President s Report Suzanne Rhodenizer Rose RN BScN MHS CIC As 2016 comes to close, it allows me to reflect on my past full year in IPAC Canada. It is both an honour and a privilege to be able to participate in so many ground-breaking initiatives and collaborate with so many astute and dynamic professionals as we advance the field of infection prevention and control. I am exceptionally fortunate to work with a committed board that is passionate about building a strong and relevant organization and raising the profile of infection prevention and control both here in Canada and internationally. It goes without saying that both Ms. Gerry Hansen and Ms. Kelli Wagner are the backbone of IPAC Canada and since coming on the board, I have a renewed appreciation for the work that they have accomplished, almost always behind-the-scenes and unbeknownst to the membership at large. We have many accomplishments to celebrate and more to achieve as we continue to work through the Strategic Plan (https: / ipac-canada.org/about-ipac-canada.php). This three year plan focuses organizational efforts on increasing our profile locally, nationally and internationally, increasing political advocacy and influence, enhancing educational offerings, using innovative technology, increasing membership access and social awareness, enhancing mentorship, and strengthening our relationship with industry partners. Although we are at various stages of implementation on a number of strategic goals, the following items capture a few of the highlights from the president s lens: Following the Canadian Patient Safety Institute Summit in 2014 and subsequent release of a National Integrated Action Plan for Infection Prevention and Control in 2015, IPAC Canada and AMMI Canada are co-leading the development of a pan-canadian set of case definitions for surveillance of healthcare-associated infections. In September 2016, I participated in the National Patient Safety Consortium s gathering in Ottawa. The purpose of this meeting was to learn from international experts on what is possible for national, transformative change in patient safety; deepen our collective understanding of the progress of actions to date; advance the Integrated Patient Safety Action Plan; review early findings from the evaluation approach of the Consortium and Integrated Patient Safety Action Plan; and to engage Consortium participants and Leads Groups members (of which IPAC Canada serves) in the Integrated Patient Safety Action Plan. Following the meeting, as a one of the Leads organizations, we have requested that the Consortium advocate with us to federal/ provincial/territorial governments to adopt common definitions and to share data as well as to advocate for support for evaluation and research. While we are in the development phase of the pan-canadian case definitions work, we still have work to do in completing a business case for adoption of definitions nationally and the establishment of a national repository for data. Supports Strategic Plan Goals: 1.1 increasing public, government and organizational awareness of IPAC Canada; 1.3 increasing political advocacy and influence In March 2016, I had an amazing occasion to represent IPAC Canada at the 16th Congress of the International Federation of Infection Control (IFIC) in Austria. I had the distinct privilege of sharing the lecture podium with Dr. Ruth Carrico, President of the Certification Board of Infection Control and Epidemiology Inc. (CBIC) and Ms. Terrie Lee, President of IFIC as I spoke about developing a strong organizational culture of patient safety. Supports Strategic Plan Goals: 1.1 increasing public, government and organizational awareness of IPAC Canada; 1.4 establishing an international presence In May, 2016 at the National Education Conference held in Niagara Falls, Ontario, I hosted the International Presidents Luncheon. This provided a fantastic forum for IPAC Canada and the Presidents and representatives of other international organization partners to engage in some healthy dialogue about some of the common challenges and opportunities for us to work together across time zones and oceans toward shared goals. Supports Strategic Plan Goals: 1.1 increasing public, government and organizational awareness of IPAC Canada; 1.4 establishing an international presence As a CBIC liaison member of their Board of Directors, I have actively been supporting the CBIC board in achieving success with their Strategic Plan, having participated in the 2015 strategic planning session. Of particular relevance to IPAC Canada is the strengthening relationship between CBIC, APIC and IPAC Canada to partner and identify eligible infection control professionals for certification and to engage participants at APIC/IPAC Canada to discern value of CIC. In the past year, we have been successful in having CBIC agree to provide the CIC examination in French further supporting our French-speaking colleagues across the country and facilitating an endorsement of the CIC examination as a core requirement for the position of Infection Prevention and Control Professional. Supports Strategic Plan Goals: increasing public, government and organizational awareness of IPAC Canada; 2.3 enhancing education emphasis to reflect fundamental infection and control principles. 03

6 OFFICER REPORTS President-Elect Report Molly Blake BN MHS GNC(C) CIC Board meetings were held in February, May, June, September, and December It was my honour to attend these as President-elect. Major areas of discussion were: Strategic Plan discussion around updating and identifying gaps in the current plan Karen Clinker awarded Honorary Membership in IPAC Canada to be presented at the 2017 conference Updated and new policies reviewed and approved updated policies have been posted to the Policies webpage Review of financial statements and revision of the 2016 budget quarterly review of financial statements and review of updated budgets Review and approval of 2015 audited financial statements the Board met with the auditor to review the current financial status of the association; statements presented to membership at the AGM. Representation: I represented the President at the fall CBIC/IPAC Canada/APIC Summit I continue to stand as an IPAC Canada representative to the Standardized Case Definitions Working Group I am honoured to be able to work with my colleagues on the Board of IPAC Canada and to represent the interests of our association and our members. I look forward to 2017 activities. 04

7 OFFICER REPORTS Secretary Report Marilyn Weinmaster RN BScN CIC I attended and ensured the recording of minutes for four board meetings, three executive meetings and the annual general meeting held May 18, The Secretary portfolio includes participating on the Membership Core Committee and chairing the Nominating Committee for 2017 elections were Anne Bialachowski and Marion Yetman. The Nominating Committee is charged with the responsibility of ensuring succession planning by nominating candidates for board positions open each year. I would like to thank Anne and Marion for their assistance in preparing the slate of candidates for nomination. Additionally, nominations for all available board positions are welcomed from the membership. Elections are held at the Annual General Membership Meeting in Charlottetown on June 21, 2017, followed by the newly elected board orientation. The following positions are open: President-elect (two year term), Secretary (three year term), Director (Education) (three year term) I performed all other legal duties as Secretary of IPAC Canada. I would like to thank the board, Gerry Hansen and Kelli Wagner for their ongoing support. Treasurer Report Michael Rotstein RN MHSc CIC CHE In alignment with our strategic plan, the ongoing financial goal is to plan a balanced budget that will prioritize our spending on activities that a) increase the profile of our organization, both nationally and internationally, and b) meet the networking and development needs of our members through chapter support and member resource development. In 2016, the operating budget supported several initiatives including board governance mentorship, government relations support, technology to support our distance education program and online IPAC course, providing education opportunities for members, website revitalization, and the ongoing development and updating of our audit tools. Our individual membership continues to be our primary source of operating revenue for IPAC Canada. In order for us to achieve our strategic goals, both short- and long-term, it is important to continually increase our membership base. Speak with your colleagues and make sure they are a member. To engage even further, be active in your chapter activities! Our industry partners and Corporate Members remain an integral component, financially and with active participation, to the ongoing success of educational events, member support scholarships, and development of practice tools for our members. The continued support from our industry partners will ensure the success of IPAC Canada as the recognized professional leader in Canada for infection prevention and control knowledge, resources and advocacy. I would like to thank the Board of Directors, chapter treasurers, Kelli Wagner, Administrative Assistant, Phil Romaniuk, our auditor, Cindy Pelletier, our bookkeeper, and Gerry Hansen, Executive Director for their continued work and support to maintain the financial health of our organization. 05

8 Education Committee Barbara Catt RN BScN MEd CIC, Director My role as a Director on the Board of IPAC Canada is to support the Board of Directors in fulfilling the goals and objectives of the organization. As the Director with an education delivery background, I act as a liaison to the Board in manners of education. Some examples include liaison with the Scientific Program Committee of the National Education Conference to review conference programs and suggest additional topics for future conferences. I continue to be an active participant and chair on the IPAC Canada Education Core Committee (ECC). This supports the Board to fulfill their terms of reference and strategic plans as we move forward with educational initiatives for membership. I have participated in teleconferences and offered insight and support in the creation of educational offerings such as newsletters and webinars. My role as Director is also to support other committees and working groups to enhance IPAC Canada resources and awareness. Some examples include the Learning Object Repository and feedback to the IPAC Canada Distance Education Advisory Committee. I was also a participant in the development of Core Competencies for Infection Prevention and Control Professionals. The next step to this document is the development of an updated self-assessment audit tool which will support the document. In the past year, the Board has been extremely busy and dedicated with activities and decisions. I look forward to an even better 2017 as we continue to be successful in moving forward with our strategic plan. EDUCATION CORE COMMITTEE Chairs: Barbara Catt RN BScN MEd CIC (Chair) and Natalie Bruce RN MScN CIC (Co-chair) Committee Members: Gwyneth Meyers, Helen Purnell, Maja McGuire, Melisa Avaness, Eleanor Elston, Cailin Banks, Karen Stoopnikoff, Isabelle Guerreiro, and Sharon Goertzen. The national Education Committee is comprised of the Education Core Committee and a representative appointed by each chapter. The responsibility of the chapter representative is to relay information from the Education Core Committee to chapter members. The mandate of the Education Core Committee is to devise a strategic plan to meet the identified educational needs of the membership. This is done by addressing the educational and training needs of the membership. Tasks which addressed goals in the Strategic Plan were: Newsletters with education tips and information are now distributed to IPAC Canada members four times a year. The committee is providing ways to promote distribution of the newsletter by the chapter representatives. Collaborative efforts with Public Health Agency of Canada to develop a webinar were not successful. Plan is to provide a webinar on Risk Assessment in Webinar Coming to a Sink Near You presented and well received by members at the IPAC Canada National Conference May 2016 in Niagara Falls and produced into a webinar June 28, Webinars were also presented by Helen Evans on Communication with Healthcare Workers, Barley Chironda, Social Media Manager, on Social Media, and by Barley Chironda, The Clorox Company of Canada on Safeguarding the Environment from Clostridium difficile. 06

9 EDUCATION SUBCOMMITTEE REPORTS Donna Moore RPN CIC, Chair Education Endorsement Committee Committee Members: Janine Domingos, Deb Paton, Sarah Wells, Devon Metcalf, Murtuza Diwan, Eric Devine The goal of the Education Endorsement Committee is to assess basic education courses in Infection Prevention and Control for endorsement in accordance with IPAC Canada s policy and procedures. The Education Endorsement Committee granted continued endorsement for the following courses: Queen s University - Annual Review University of British Columbia Annual Review Public Health Ontario Course on hold Centennial College Annual Review IPAC Canada The IPAC Canada course cannot be officially endorsed because it is sponsored by IPAC Canada. In 2016, a select committee reviewed the current curriculum, faculty and program to ensure that the course continues to set the standard for endorsement criteria. Next review will be in LEARNING OBJECT REPOSITORY Chair: Anne Bialachowski RN BN MS CIC Committee Members: Sandra Callery, Natalie Bruce, Melody Cordoviz, Felicia Laing The purpose of the Learning Object Repository (LOR) is to provide a platform for the sharing of infection prevention and control tools. The web portal for accepting tools went live in spring of 2016 and Melody Cordoviz agreed to take on the role of administrator for the site. Application: The online application form was beta tested by the committee. Individuals or groups can apply to have their Learning Object reviewed. Intake dates are April 1 and October 1 annually. Review: A rubric and evaluation tools were created for the LOR. A review team will consist of two committee members (one designated as the lead) plus one additional ad hoc reviewer, recruited from outside the committee based on content expertise or other identified skill set or characteristic. The recommendations for all Learning Objects under review would be discussed by the full committee. Posting: The administrator will be involved in posting the Learning Objects in the Learning Object Repository with a searchable data base; each Learning Object will have some key search terms identified. Other information included with each Learning Object will be a brief description of objectives and target audience, instructions for use (where applicable). Marketing: Several short articles were written for the journal about the LOR and the application process. The Learning Object Repository launch was announced to all members, and at the national conference. Marketing and one last call for submissions: Given the sweat equity that has been invested by the committee and other members of IPAC Canada it is very disappointing that no submissions have been received to date. The chair of the committee will present a webinar on the LOR in May 2017 and another article will be written. DISTANCE EDUCATION ADVISORY COMMITTEE (AC) Chair: Leslie Forrester BA(Hons) MA MScEpid Committee Members: Bin Baral, Christine Moore, Barbara Catt, Michelle Varty and Ex officio the Course Coordinators, Heather Candon and Jane Van Toen The committee s mandate is to ensure that the IPAC Canada Online Novice Infection Control Practitioner course remains current and based on best-practice, and meets the educational needs of novice Infection Prevention and Control Practitioners Committee Membership and Meetings Chair and Course Coordinators meet on a quarterly basis to review student evaluations and any issues related to staffing, course management and content. Meeting summaries are sent to the AC membership and the Executive Director, IPAC Canada. The Advisory Committee meets twice yearly and as required. Course Instructors/Facilitators/Coordinators We were very fortunate to have well qualified instructors and facilitators for the and sessions. The staff are: Course Instructors Laura Fraser Leila Kipke Lesley McLeod Julie Mori Heather Candon Jane Van Toen Sue Lafferty Course Facilitators Elizabeth Watson Tina Stacey-Works Anne Augustin Practicum Coordinator Jill Richmond Course Coordinators Heather Candon Jane Van Toen Course Management and Content: We successfully completed our IPAC Canada course review. We received over 120 applications for 2016/17 with growing interest from international students. We offered 66 spots for the 2016/17 cohort of which 47 students enrolled in September. We have incorporated video introductions of Course Coordinators in an effort to further engage students. Faculty will be invited to include similar videos and even supplementary video lectures for key concepts. We have incorporated a new mandatory question (10%) to the final exam for each module where students are required to describe how they would incorporate the content of the module into their everyday practice. 07

10 Poster concept by: The Infection Prevention Control Team, Lakeridge Health, Oshawa Ontario STANDING COMMITTEE REPORTS Programs and Projects Committee Mandy Deeves BScN RN MPH CIC, Director INFECTION CONTROL PROFESSIONALS My role as member of the Board of Directors is to act as liaison with the Programs & Projects Committee. I am currently serving as the chairperson of that committee. Specific activities related to that committee are outlined below. Additionally, I have been a liaison to the board for work being done on the development of the Audit Tool app for our current audit tools as well and the completion of the IPAC Canada IPAC Program Standard. I have participated in discussion with fellow Board members in various matters before the Board at board meetings and for issues arising between these scheduled meetings. THE CORE OF INFECTION PREVENTION AND CONTROL Poster contest hosted by: IPAC Simcoe-Muskoka Poster contest sponsored by: Programs & Projects Core Committee (PPCC) Review of existing audit tools according to schedule. Review of Terms of Reference for committee and plan to separate maintenance activities for Audit Toolkit to a stand-alone committee. Recruitment for new members for PPCC and Audit Toolkit Committee completed. Unsuccessful recruitment of a new chairperson of PPCC. Recruitment activities will resume in 2017 once new committee structure has been tested. This committee will take on work related to development of new audit tools for consideration as well as activities. 08

11 Projects planned for 2017 include: Develop audit tool for IPAC Core Competencies Assignment of Rights for the Hand Hygiene Toolkit originally developed by the Canadian Patient Safety Institute (May 2017). Poster Contest The 2016 Ecolab Poster Contest was hosted by IPAC Simcoe Muskoka chapter, the theme being ICPs: The Core of Infection Prevention and Control. The winning poster was submitted by Lakeridge Health Centre. The 2017 theme, as chosen by IPAC Nova Scotia, is Infection Prevention and Control - It s a Team Thing! IPAC PANA has expressed interest in hosting for pending discussion with the executive IPAC NEO has expressed interest in hosting for IPAC BC expressed interest for Audit Toolkit Audit tool review continues per regular schedule, each tool will be reviewed on a three-year rotation. A new working group was developed specifically for maintenance of this toolkit. Position descriptions were developed for an Audit Toolkit Coordinator, a Secretary, and Terms of Reference for the working group. Recruitment for positions completed and new working group to start January Work on the Audit Tool app is in progress. An information session is planned for June 2017 at the national education conference. The Audit Tool app is sponsored by HandyMetrics. Program Audit Tool (P.A.T.) The P.A.T. committee, chaired by Shirley McDonald and Karen Clinker, completed the following: The IPAC Program Standard received final Board approval. The IPAC Program Standard was published as a supplement to the winter CJIC and is available publicly on the IPAC Canada website. An annex to the IPAC Program Standard, Auditing the IPAC Program, was completed and is ready for online publication. An auditor workbook for auditing the standards was completed and is ready for field testing. A supplement to the IPAC Program Standard was developed, outlining all of the processes used to develop the standard and audit tool. Goals for completion: The annex, Auditing the IPAC Program, will be published in The IPAC Program Audit Tool (PAT )/ Auditor Workbook will be published in Training webinars on how to audit the IPAC program are planned for the spring of The PAT committee will be disbanded by June, Abbreviations & Glossary List compiled from abbreviations and glossary used in audit tools and various guidance documents and various facilities. This is available for reference when developing products for IPAC Canada. Website Report Shirley McDonald, Web Communications Manager/IPAC Canada Webmaster Website Activity Website statistics for the period January 1, 2016 to December 31, 2016 showed the following: Number of website visits/sessions: 132,343 (118,876 in 2015) Average number of webpages viewed per visit: 3 (3 in 2015) New Visitors: 66% (60% in 2015) New/Ongoing Initiatives Full website revision and deployment to OSM Networks. Ability for chapter webmasters to maintain their own chapter websites. Retirement of Web Communications Manager/Webmaster (Shirley McDonald) after 13 years in the position. New Web Communications Manager (Tanya Denich) will assume this position in January 2017 New Webmaster (Pamela Chalmers). New web pages on Zika virus and IPAC Canada Publications introduced. Online surveys, conference registration and elections were held via the website. Future Planning Implementation of automated discussion forum. IPAC Canada blog The 8th meeting of chapter website liaison members/chapter webmasters is planned for the 2017 conference, to allow networking and discussion of issues common to all chapter websites as well as information on new website. Work with CJIC editor to offer journal articles on website 09

12 Standards and Guidelines Tara Donovan BHSc MSc, Director My role as a Director of IPAC Canada is particularly to act as liaison with the Standards and Guidelines Committee. I have participated in teleconferences and offer insight and support to the creation and/or revision of position statements and practice recommendations. In this regard, at the December 2016 board meeting in Toronto Ontario, I was responsible for bringing forward three documents for review and approval by board members. One document was finalized; the others continue to be pursued for approval. New and revised statements are posted to the Resources/Publications page of the website. I participated in three teleconferences as part of a working group with HandyMetrics who are collaborating with IPAC Canada to develop an audit tool application that will be provided at no cost to association members who are connected with a Canadian healthcare institution. I had interesting and fruitful discussions with fellow Board members in various matters before the Board. Core Committee Chair: Madeleine Ashcroft RN BScN MHS CIC The mandate of the Standards and Guidelines Core Committee is to recommend to the IPAC Canada Board of Directors an official position on standards and guidelines which have an impact on infection prevention and control, and to promote IPAC Canada representation on expert panels and liaison with other professional organizations. There are Core Committee members from practice sites across the country, as well as one representative from each chapter, to act as a liaison between the committee and members. Existing statements and recommendations are reviewed every three years. Bi-monthly networking meetings were held via teleconference on February 8, April 11, May 17 (in person at national conference), July 11, September 12, and November Initiatives We continued to address process and schedule for position statement and practice recommendation creation and review, and recommended changes to and approved revised policies for Position Statements (14.32 and ). Completed review and update of Position Statements (PS) and Practice Recommendations (PR): Completed and Posted: Human Milk (PS) Toys (PR) Perioperative Antibiotic Prophylaxis for Prevention of Surgical Site Infection (PS) Health Care Facility Design (PS) Intravascular Dialysis Catheter Care to Prevent Central Line-Associated Blood Stream Infections in Adults (New PR) Pending Board Approval: Hand Hygiene (now PR) Cleaning and Disinfection of Non-critical Multi-use Equipment in Community Settings (PS and PR) from Interest Group Antimicrobial Products in the Community (PS) Prevention of Transmission of Hepatitis B Among Hemodialysis Patients (PS) - from Interest Group The committee decided to delay updates to VRE Screening and Contact Precautions until after Public Health Ontario s study is complete/published, and PIDAC recommendations are updated. 010

13 Membership Core Committee Jacqueline Hlagi RPN BPN CIPC., Chair Committee Members: Susan Jacka, Marilyn Weinmaster, Vicky Willet, Lorna Morgan, Heather MacLaurin The Membership Core Committee s mandate is to develop and promote communication methods and products to increase and maintain IPAC Canada membership. In 2016, the committee held monthly teleconference meetings with committee members; published two newsletters; promoted initiatives to recruit new members and retain existing members; and held a teleconference call with chapter Membership Committee representatives. The IPAC Canada Board approved the offering of a First-Time New Individual Member discount, as well as a discount for newly-certified (CIC ) practitioners. The continuation of the Bring in a New Member contest was also approved. These incentives were very well received. The core committee reached out to other healthcare associations, to introduce the benefits of IPAC Canada membership and/or to send IPAC Canada materials for display at these organizations conferences. At the 2016 national education conference, the chair facilitated an in-person meeting with chapter Membership Committee representatives, and arranged for staffing at the IPAC Canada booth. Mentorship Program Development Committee, and Working Committee The Mentorship Program Working Committee, a subcommittee of the Membership Core Committee, began finalizing the implementation of the IPAC Canada Mentorship Program. The Mentorship Program Handbook, assembled by the Mentorship Program Development Committee in , was completed. Many thanks to the development committee members: Anne Bialachowski, Coleen Brooks, Alison Devine, Christine Drummond, Mary Catherine Orvidas, Mandeep Minhas, and Terrance Smith. Terrance Smith will chair the Mentorship Program Working Committee. Committee members are Jacquie Hlagi, Anne Bialachowski, Alison Devine, Mandeep Minhas, and Robin Johnson. The Mentorship Program will be ready to launch early in Training webinars will be offered to interested mentees and mentors. Strategic Plan The activities of the Membership Core Committee, Mentorship Program Development Committee, and the Mentorship Program Working Committee addressed the following goals of the IPAC Canada Strategic Plan: Develop messages for specific target groups Develop a handbook for mentors/mentees and Implement, establish and launch a formal mentor ship program Sincere thanks to all core and subcommittee members and chapter representatives for your participation and input into these initiatives. IPAC Canada Members by Discipline as at November 1, H H 59% RN/RPN/LPN 5% MD 5% PHI/PHN 7% MLT 2% MT 2% Epid. 20% Other (eg EMS,Dental) IPAC Canada Members by Province as at November 1, 2016 BC AB SK MB ON IPAC Canada National Membership as at November 1, IPAC Members by Institution Type as at November 1, % Acute Care 15% Long Term Care 3% Community Health 10% Public Health 8% Industry 11% Other(Gov,EMS,etc) QC NB/PEI NS NL NT/YT US/For. /NU No. of Members No. of Members 011

14 Director (MD) Camille Lemieux BScPhm MD LLB CIC Portfolio: Director, IPAC Canada; Chair, Corporate Relations Committee; Representative, Accreditation Canada; Representative, Canadian Patient Safety Institute (CPSI) Expert Working Group 2016 Activities Board of Directors As the Director (MD), I provide input on all matters before the Board. Specifically, I provide input on scientific and clinical practice in policies or issues that will impact the association and our members. In 2016, I attended both teleconference and in-person meetings of the Board. In addition, I have the responsibility of facilitating the Hot Topics session of the annual conference. In 2016, I presented on MERS CoV New epidemiology developments and the issue of emerging diseases in under-resourced jurisdictions Corporate Relations Committee (CRC) The Director (MD) chairs the CRC which represents IPAC Canada Corporate Members and discusses matters of mutual interest to industry and IPAC Canada. In 2016, the CRC discussed engaging conference attendees through traffic flow, the conference app, and Twitter. In addition, preliminary discussion has been held on facilitating a Health Leaders Workshop in Starting in 2016, IPAC Canada offered an education workshop of specific interest to industry. This workshop is held immediately prior to the annual conference. Accreditation Canada Accreditation Canada depends on the expertise of infection prevention and control professionals in developing accreditation protocols. In 2016, Accreditation Canada requested IPAC Canada support of both acute care and long term care projects. IPAC Canada members were appointed to these sub-committees. Canadian Patient Safety Institute (CPSI) In 2016, I participated on the CPSI Expert Faculty. Discussions were around maintenance of the Hand Hygiene Toolkit and focussing on patients and families as well as practitioners. It was a pleasure to work with the Board of Directors, members and staff of IPAC Canada in Corporate Relations Committee as of December 2016 CRC STANDING MEMBERS CORPORATE RELATIONS COMMITTEE Chair: IPAC Canada Director IPAC Canada Executive Director (ex officio) PLATINUM MEMBERS 3 Year term expiring year term expiring year term expiring 2018 The Clorox Company Steris Canada Inc. Chem Aqua Vacant GOJO The Stevens Company SciCan Medela SealedAir Diversey Wood Wyant Hygie Canada healthcentric Virox Technologies Inc. INDUSTRY LIAISON TO MSO Celine Richardson, Hygie Canada, for GOLD MEMBERS 5 year term Ecolab Healthcare SILVER MEMBERS 5 year term 3M Canada DebMed to 2020 HandyMetrics to 2021 Sage Products LLC to 2020 Vernacare to 2020 Webber Training to 2020 CONFERENCE INDUSTRY LIAISON Paul Webber, Webber Training 2014 to 2017 conferences; Nicole Kenny, Virox Technologies 2018 and 2019 conferences. 012

15 Director (CHAPTERS AND INTEREST GROUPS) Ramona Rodrigues RN BSc MSc(A) CIC ICS-PCI FAPIC INTEREST GROUP UPDATE Nine of the 12 interest groups have been very active throughout the year pursuing various projects and developing position statements; please see respective annual reports for details (https: /ipac-canada. org/ipac-canada-annual-reports.php). The Oncology, Long Term Care and Mental Health Interest Groups have been struggling to stay active. Recently both Oncology and Long Term Care have revitalized their groups by steering new interest within the interest group executives and pursing membership engagement. It is hoped that the same will occur for Mental Health; a call for renewed interest had been sent to this group. A new Cardiac Care Interest Group recently started with their first meeting held in the fall of The activities and sustainability of this new group will be assessed by the Board in one year. On average, groups have had two to five meetings with a continuous focus on membership education initiatives and special projects. Notably, the Reprocessing Interest Group has been meeting monthly and formed four working subgroups that are actively reviewing guidelines and audit tools to establish a common guide. In addition, the Surveillance and Applied Epidemiology Interest Group (SAEIG) has reviewed current CNISP case definitions and identified challenges and barriers to their use by non-cnisp and community hospitals. A brief was sent to CNISP with this feedback. Further, the SAEIG formed a sub-committee along with the Long Term Care Interest Group and L Association des infirmières en prévention des infections (AIPI), to review the Long term care surveillance definitions for suitability in Canada. This project work and final case definitions will be presented at the annual IPAC Canada Conference in June The Network of Networks Interest Group has completed review of the certification position statement. The revised statement has been posted and announced. Our interest groups are often invited to host a half day symposium at our annual conference. Recently, the Dialysis Interest Group hosted a half day workshop at the 2016 conference. The Environmental Hygiene and Reprocessing Interest Groups will be hosting a half day workshop at the 2017 conference. Information sharing and education has been a major event for all active interest groups with several topics discussed (see link of respective interest group annual report). Use of the IPAC Canada Adobe Connect platform for networking and education has been very well taken up resulting in an Adobe budget deficit, requiring restriction of the number of connections per group in Interest Group Position Statements The following position statements have been reviewed and tabled for adoption by the Board. Board approval and acceptance was requested for the Terms of Reference of: Prevention of Transmission of Hepatitis B Among Hemodialysis Patients ( by Dialysis Interest Group) Antimicrobial Products in the Community, Medical Gels and Hand Hygiene In Health Care Settings (by Standards and Guidelines). Other position statements are under development and forthcoming: Cleaning of non-critical equipment (by Community Health); Mandatory immunization of prehospital workers (by Prehospital Care) and Position on certification versus certificate (by Reprocessing). Interest Group Terms of Reference A new interest group was established in 2016, the Cardiac Care Interest group. The Board offered conditional endorsement of the proposed Cardiac Care Interest Group for a one-year period. The following interest groups have reviewed and revised their Terms of Reference in compliance with the IPAC template provided. Board approval and acceptance was requested for the Terms of Reference of: Dialysis Interest Group Pediatrics Neonatal Interest Group Healthcare Facility Design & Construction Interest Group Cardiac Care Interest Group ( 1 year term) Surveillance and Epidemiology Interest Group Environmental Hygiene Interest Group Prehospital Interest Group Interest Groups are reminded to review their Terms of Reference at least every three years. Revised Terms of Reference must have Board approval. A template for Interest Group Terms of Reference (Policy 5.0) is available at https: /ipac-canada.org/policy-manual.php. CHAPTER COUNCIL The Chapter Council first meeting with the newly elected representatives for each region was held Nov 28, 2016 to discuss the process and modes of communication with regional chapters. A briefing note will be used by the Council to provide input and share information from the respective groups. Quarterly meetings will be scheduled in CHAPTER UPDATE The most pressing issues faced by several chapters continue to be membership engagement and retention. The current reality of budget restrictions in health care in Canada is also having an impact on membership engagement. The use of the Adobe Connect platform for networking and education has been extremely helpful to some chapters in this respect. Members can participate without having to leave their offices. Eleven webinars were held in 2016 by five chapters (24% of chapters). For 2017, access to chapters using this method of communication has been limited for budget reasons. In 2017 there are plans for six chapters (30% of chapters) to run 19 webinars (at time of printing). The use of this strategy to engage membership requires further discussion by both the Chapter Council and Board. Despite these restrictions the majority of chapters have been able to meet and provide interesting educational activities and opportunities for networking for their membership. The top three chapters were: IPAC Greater Toronto and Area hosted 10 events throughout continued on page

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17 Director Public Representative Canadian Journal of Infection Control CHAPTERS AND INTEREST GROUPS Stephen Palmer Chingiz Amirov MPH MSc-QIPS CIC FAPIC, editor-in-chief continued from page 013 the year; IPAC Southern Alberta seven events, and IPAC Northern Alberta six events. Other chapters pursued averaging between two to five events (for details please view each chapter s annual reports at https: /ipac-canada.org/ipac-canada-annual-reports.php). An IPAC Canada needs assessment survey planned for mid-2017 may help identify new and alternative ways for chapters to continue to reach and engage membership in line with the IPAC Canada strategic goals. Terms of Reference for Chapters Chapters are to review their terms of reference every three years using a standard template (Policy 15.10). Ten chapters are still pending an update of their terms of reference. The following chapters requested an approval of their reviewed terms of reference: The Board asked to approve the Terms of Reference for: IPAC Canada Chapter Council IPAC Nova Scotia IPAC Southwestern Ontario The following were updated in 2016 and are pending Board approval: IPAC British Columbia IPAC Northwestern Ontario Full 2016 interest group and chapter annual reports can be found at https: /ipac-canada.org/ipac-canada-annual-reports.php As Public Representative on the Board of Directors of IPAC Canada, my role is to provide input on all matters of the Board, with specific interest in issues that have a public impact. I see my role as an outsider looking in. I have the privilege of observing, challenging and seeking clarity, resulting in a better public understanding of this highly skilled and technical environment. Although the arena of Infection Prevention and Control may appear to be simplistic in its goals, it is increasingly more complex by the innumerable layers and structural issues that these highly skilled professionals encounter daily. They establish and maintain safe and healthy workplaces with a constant focus on patient care and safety. It has been my pleasure to be the first Public Representative and to work with a dedicated Board of Directors and supportive staff. I look forward to continuing my role in The year 2016 has been productive and successful for CJIC. We have made significant progress towards all five of our critical objectives. Specifically, we have: Increased the number of articles published per issue (from the baseline of 2.6 to 7 articles) Improved quality of the published material (e.g. first systematic reviews published) Strengthened quality of reviewer feedback provided to authors Increased rejection rate (currently 26%) Expanded the author base by engaging ranks of new authors, Canadian and international Identified and secured new, rich and stable sources of quality abstracts with the high rate of conversion to manuscript (e.g. IHI conference) Decreased submission-to-publication time (from the baseline of 18 months to 4 months) Maintained full pipeline of manuscripts, ensuring article supply for future issues Developed and posted a publisher Request for Proposal (RFP), followed by evaluation, negotiation, and selection of a new publisher University of Toronto Press (UTP) (effective 2018) Developed blueprints for an expanded product line (e.g. white paper supplement; online-only articles, open access publications, etc.) Selection of University of Toronto Press, a seasoned scholarly service provider, as our new publisher is expected to greatly boost our progress towards the key objectives; particularly, obtaining an Impact Factor and getting indexed in PubMed/MEDLINE. While the contract with the new publisher (University of Toronto Press) comes into effect in Jan 2018, CJIC revenue in 2017 still is expected to significantly increase thanks to re-negotiated contract terms with the current publisher, Craig Kelman & Associates. Many thanks to the IPAC Canada Editorial Board, IPAC Canada staff and Craig Kelman & Associates staff. 015

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19 Operations Report Gerry Hansen, Executive Director This report summarizes work undertaken by IPAC Canada, its committees and representatives in 2016 as relates to the Strategic Plan goals. It is not possible to list all the work completed or underway but highlights are contained in the report. GOAL 1 RAISE OUR LEADERSHIP PROFILE 1. Nova Scotia Department of Health In early 2016, we embarked on an initiative to convince the Nova Scotia Department of Health and Wellness to reinstate Infection Prevention and Control Nova Scotia (IPCNS) which had been disbanded. Our concerns were the loss of support for long term care, community clinics, prehospital care, rehab, and other settings. During the meeting with the Minister of Health, IPAC Canada s position was re-stated and the government was encouraged to either re-instate the department of create a full time position at the NS Health Authority that would be concerned with IPAC support of the disenfranchised settings. (Note: Suzanne Rhodenizer Rose recused herself from all discussions due to conflict of interest.) 2. Committee Representation IPAC Canada continues to have representatives with several agencies and on several committees. Among them: 2.1 CPSI National Action Plan The Surveillance and Applied epidemiology Interest Group (SAEIG) reviewed acute care case definitions currently used by CNISP Hospitals. They identified challenges and barriers to use of the case definitions by smaller community hospitals and non-cnisp hospitals. In tandem, the SAEIG, the Long Term Care Interest Group, and l Association des infirmières en prevention des infection (AIPI) reviewed currently accepted Long Term Care Case Definitions. The resulting updated definitions will be presented to provincial health authorities to encourage adoption across Canada. CNISP has invited IPAC Canada to appoint official representatives to their sub-committees. 2.2 Accreditation Canada Advisory Group 2.4 Canadian Nursing Association Network of Nursing Specialties. Madeleine Ashcroft has been elected to the C.N.A. Board representing the C.N.A. Network of Networks. Ongoing discussion about recognition of IPAC as a nursing specialty and recognition of the CIC Examination has shown significant progress in recent weeks. As a result of our discussions, the criteria for nursing specialties are being revised with Madeleine sitting on that committee. 2.5 Canadian Standards association technical committees 2.6 Certification Board of Infection Control 2.7 Public Health Agency Expert Working Group 2.8 Public Health Agency AMR Task Group 2.9 CNISP Sub-committees 3. Infection Control Africa Network (ICAN) Discussion has been held on supporting ICAN through educational efforts and participation in the 2018 ICAN conference. The Board and the Corporate Relations Committee are discussing these initiatives to determine their sustainability. 4. International Federation of Infection Control (IFIC) Donna Moralejo serves as the Region A/Canada representative to IFIC. She has been asked to take on the role of Secretary to the IFIC Board to GOAL 2 RECALIBRATE OUR PRODUCT MIX 1. CPSI has assign rights to the Hand Hygiene Toolkit and the Hand Hygiene Module to IPAC Canada. This has been finalized and the Hand Hygiene Modules have been made available on our website. An agreement with Discovery Campus has been made to re-produce the modules after review by IPAC Canada in Audit Tool App HandyMetrics has sponsored development of an audit tool app for IPAC Canada members in a healthcare institution setting. A focus group has been appointed to work with Handy- Metrics to ensure the app is effective, efficient, and user friendly. We hope for launch of the app by the summer of Audit Tool Committee Vicky Willet has been appointed Audit Tool Coordinator and Faith Stoll has been appointed Audit Tool Secretary. The Audit Tool Committee has been appointed and will commence their work in reviewing current tools in early The Core Competencies for HCWs and Core Competencies for ICPs have been posted. A brief to education institutions, distance education institutions, and health authorities will be prepared to incorporate the two new core competencies, and the certification position statement. 5. Publisher An RFP for a publisher of our new standalone scientific journal and Association News Supplement was sent in the fall of 2017 to several select publishing firms. After completion of negotiations, the Board agreed to appoint University of Toronto Press as the new publisher, effective January We are grateful to Craig Kelman & Associates for their dedication and support to growth of the Canadian Journal of Infection Control for many years. 6. The Learning Object Repository was launched in March with May 1st and October 1st intake dates. To date there have been no submissions. We will monitor the LOR for one more year and then make a decision to continue or disband the platform. continued on page

20 continued from page The Program Wide Standard was published in the winter journal. We have received recognition of the guiding principles of the standard from CPSI and CSA. 8. The Routine Practices E-Learning Tool is undergoing revision. New English and French modules will be launched in summer Thanks to GOJO and Hygie Canada for their ongoing support of the e-tool. GOAL 3 GROW OUR CAPACITY 1. Website The revitalized website launched in September The new website is more user-friendly and mobile ready. Tanya Denich was appointed Web Communications Manager effective January 1 and Pamela Chalmers has been appointed to the role of Webmaster. 2. The Mentor Program was launched in early 2017 with webinars offered for prospective mentors and prospective mentees. Current Chair Jacqueline Hlagi will remain on the Membership Core Committee with Terrance Smith of assuming the role of Chair. OTHER ADMINISTRATIVE SUCCESSES 1. Trademark At long last we have received trademarks for Infection Prevention and Control Canada (English and French), acronyms, and logos Conference IPAC Canada proudly celebrated its 40 th anniversary during our 2016 annual conference in Niagara Falls. We thank the presenters, volunteers, sponsors and staff who made the 2016 conference successful in terms of education and revenue generation. Thank you to Conference Coordinators, Pat Rodenburg and Pascale Daigneault, for taking care of the myriad of details of conference planning while maintaining a professional and effortless image. Thanks to Virox for sponsoring the new conference app. 2.1 Eleven IPAC Canada members were funded to attend the 2016 conference through the SealedAir Diversey Scholarship. 2.2 The first recipients of the Sage Products LLC Scholarship were welcomed in Niagara Falls. Thanks to Sage for sponsoring both Hilda Orozco (Mexico) and Myrian Scherer (Argentina) Conference The 2017 Scientific Program Committee worked as a strong team to develop the 2017 registration brochure and finalize the 2017 final program. The 2017 conference will be held in Charlottetown, June 18-21, and will be proudly held during celebrations of Canada Conference The 2018 Scientific Program Committee gathered in Toronto in December 2016 to start development of the 2018 conference program. Preliminary information will be distributed at the 2017 conference. The 2018 Conference will be held in Banff (May 27-30, 2018). 5. Staff IPAC Canada has two full time contracted staff: Gerry Hansen and Kelli Wagner. In addition, there are suppliers including the Webmaster and Bookkeeper. We are grateful to the support of other IPAC Canada leaders: Chingiz Amirov, Editor-in-Chief; Tanya Denich, the Web Communications Manager; Vicky Willet, Audit Tool Coordinator; Faith Stoll, Audit Tool Secretary; Heather Candon and Jane Van Toen, Distance Education Course Coordinators; and Barley Chironda, Social Media Manager. Committee chairs and members are volunteer representatives to national or international partners. IPAC Canada is grateful to all members who have given so freely of their time and expertise to assist in the development of initiatives and representation to other agencies. 018