USDA Updates SNA ANC July 11, 2018

Transcription

1 USDA Updates SNA ANC 2018 July 11, 2018

2 USDA Foods Update SNA ANC 2018 Julie Skolmowski, MPH, RD, SNS Chief, Nutrition Services and Access Branch Christina Conell Chief, Child Nutrition Operations Branch Kathleen Staley Chief, Program Integrity and Monitoring Branch July 11, 2018

3 What s New? USDA continues to offer new items and improve foods based on feedback from State Agencies and school districts.

4 OVERVIEW

5 Communications and Training

6 Have you Read our E-letter? Keep up to date with what is going on in USDA Foods! Different program focus each month, including Spotlight on Schools Sign up for only the topics that interest you

7 USDA Foods Webinars The Food Distribution Division hosts webinars throughout the year Sign up to hear about webinars that may interest you! Watch recorded webinars on YouTube

8 USDA Foods Banner Kit

9 Join us for USDA Foods Training In December December 3-6, 2018 USDA/State Agency Meeting USDA Foods content will be concentrated on Wednesday, December 5 One day registration will be available USDA Foods Training for SDAs All day - December 6 ½ Day USDA Foods Taste Testing December 7

10 Processing Rule Overview New requirements: Processors must enter into agreements with distributors USDA Foods title must transfer to recipient agency upon delivery and acceptance by the contracted distributor 5-year In-State and Recipient Agency Processing Agreements permitted Permanent National Processing and State Participation Agreements permitted

11 USDA DoD Fresh Program New contracts Feedback is essential - Vendor - DLA Customer Service Representative - State Distributing Agency Vendor performance - DLA Produce Quality Audit

12 USDA Foods Ordering

13 USDA Foods FY17 School Purchases Eggs 1% Total Dollars Fish 1% Total Pounds Eggs 1% Fish 1% Fruit/Veg 36% Dairy 18% Poultry 20% Fruit/Veg * 49% Dairy 12% Poultry 20% Nuts/Seeds 1% Grains 1% Beef/Pork 22% Nuts/Seeds 1% Beef/Pork 12% Grains 4% *Value estimated for DoD Fresh

14 USDA Foods Ordering- Gold Standard WHAT they want AMOUNT they want WHEN they want it WHERE they want it

15 Demand-Driven Ordering: Best Practices Seek input from SFAs when deciding which USDA Foods to order Use several different methods to get SFA input Submit orders for USDA Foods throughout the school year to allow SFAs flexibility to adjust for changes/cancellations/actual purchase prices Employ two-way communication with SFAs what was ordered quantity ordered expected delivery date

16 Distribution and Delivery Fee Survey What can you do with this information?

17 Overview: Distribution and Delivery Fee Survey Photo courtesy of Chef Cyndie Story Conducted July 2016 for information about SY 2017 All state agencies responded Used Tableau to visually share the data Sort by demographic-like info (# of SFAs, entitlement) Shares key information about how states operate the USDA Foods program Each state is unique!

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19 Number of Distribution Facilities

20 State Fees

21 So, what? What do with this information? Explore how other states operate the USDA Foods program Compare your state to others with: Similar number of SFAs Similar amount of entitlement Similar geographic size Evaluate your states unique needs and implement changes as necessary Photo courtesy of Chef Cyndie Story

22 QUESTIONS?

23 Food & Nutrition Service Office of Food Safety SNA July, 2018 Charlsia Fortner, Food Safety Specialist Office of Food Safety USDA Food & Nutrition Service

24 FNS Organization FNS Administrator Supplemental Nutrition & Safety Programs Child Nutrition Programs Supplemental Nutrition Assistance Program Policy Support Regional Operations Office of Food Safety Food Distribution Program Supplemental Food Programs Division (WIC)

25 OFS Priority Areas Yield Usable Products Agency Support Outreach, Expansion Partnership, Collaboration Education, Instruction Research

26 Resources:

27 Food Safety Flashes Five videos Why and How to Wash Your Hands Calibrating a Thermometer Active Cooling with a Chill Stick.

28 179 Food Safety Complaints in FY 16 Fruit and veg: molds, pests, pill Meat: bones, foreign materials Poultry: bones, foreign materials Fish: bones Dairy: mold, nail Grains and nuts: rancidity, bugs

29 USDA Child Nutrition Policy Updates Tina Namian, Branch Chief School Programs Branch Policy and Program Development Division Child Nutrition Programs USDA Food and Nutrition Service

30 Agenda CNP updates Child care and preschool meal patterns Waiver requests Resources and technology Disaster response Questions

31 New and Noteworthy in Child Nutrition

32 CNP Flexibilities: SY Whole Grains: Extends State discretion to grant whole grain-rich exemptions Sodium Limits: Retains Sodium Target 1 Milk: Option to offer flavored, low-fat milk for grades K-12

33 Final Rule: Simplified Summer Final Rule published June 1, 2018 Extends simplified cost accounting procedures Improves efficiency Reduces paperwork burden

34 Professional Standards Proposed Rule Would add flexibility to hiring requirements for: New School Nutrition Program Directors in small LEAs New State Directors of School Nutrition Programs Goal to facilitate recruitment of qualified candidates

35 Proposed Rule: Reducing Burden on For-Profit Child Care Centers Intent of Rulemaking: Modify for-profit verification requirements Reduce paperwork for for-profit child care centers Proposed Rule expected September 2018

36 Food Crediting in the CNPs FNS is committed to providing first-rate customer service: Simplifying menu planning Promoting efficient use of Program funds Providing choices to menu planners and children Addressing barriers to serving nutritious meals

37 Updated Child Care and Preschool Meal Patterns

38 Transition Period Technical assistance for violations related to the updated requirements Meals disallowed when missing a component Applies to CACFP and infant/preschool meal patterns in schools

39 Flexibility for Co-Mingled Meals FNS allows a single menu flexibility when Pre-K and K-5 students are in the same service area at the same time (co-mingled) Co-mingled schools may: Choose to follow the gradeappropriate meals patterns for each grade group, OR Serve the K-5 meal pattern to both grade groups

40 Waiver Requests

41 What is a Waiver Request? A request for temporary regulatory relief from one or more Program requirement(s) Approvals are granted for a limited time period

42 Legislative Authority The NSLA gives the Secretary authority to waive Program requirements under certain conditions: Must support the purpose and intent of the Program Must not increase the overall cost of the Program If cost does increase, the additional cost must be paid from non-federal funds

43 Public Notice Requirement State or Program operator must provide notice and information to the public regarding the waiver Acceptable methods include: Posting notice on the State or Program operator s website Through an announcement in the local/state newspaper

44 Waiver Authority Limitations Waivers may not be granted for: Nutritional content of meals served Federal reimbursement rates Provision of free and reduced price meals Price charged for a reduced priced meal Sale of competitive foods and a variety of other topics.

45 Submitting a Waiver Request Program operators must submit waiver requests to the State agency States must submit waiver requests to the FNS Regional Office Should occur at least 60 calendar days prior to waiver implementation

46 Monitoring and Reporting FNS is committed to ensuring waivers improve Program operations and integrity Each waiver request must include proposed data reporting to assess the waiver s impact on Program operations Learn More! SP , CACFP , SFSP : Child Nutrition Program Waiver Request Guidance and Protocol- Revised

47 Resources and Technology

48 Unpaid Meal Charges Resources New resources coming in 2018! Adaptable presentations for State and local officials User-friendly fact sheets on key topics And more! Find existing resources at: school-meals/unpaid-meal-charges

49 Improved Online Application Design Online applications can improve certification accuracy Integrity features: Guided income and household interview Integrated instructions and accessible help Up-front attestation

50 Verification Toolkit Collection of USDA resources school districts can use in their efforts to improve verification response rates school-meals/verification-toolkit

51 Child Nutrition Programs Disaster Response

52 Disaster Handbook Planning before a disaster Examples and templates for disaster waiver requests Maintaining Program integrity

53 Office of Community Food Systems (OCFS) Updates Office of Community Food Systems Gwen Holcomb

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55 This School Settings

56 Grants Annually USDA awards $5 million in Farm to School grants. Funding used for : Planning Implementation Training Cultivating Partnerships

57 FY 18 Grantee Awards Reviewed nearly 300 grant applications Awarded $5.2 million to 73 projects 15 State Agencies

58 State Agency Awards Alabama Alabama State Department of Education Montgomery, Alabama Connecticut Connecticut Department of Agriculture Hartford, Connecticut Hawai i Hawaii State Department of Education Honolulu, Hawaii Indiana Indiana State Department of Health Indianapolis, Indiana Montana Montana Department of Agriculture Helena, Montana Oregon Department of Education Salem, Oregon Guam Georgia Georgia Department of Education and Department of Early Care and Learning Atlanta, Georgia Guam Department of Education Barrigada, Guam Kentucky Kentucky Department of Agriculture Frankfort, Kentucky Maryland Maryland Food Center Authority Jessup, Maryland Missouri Missouri Department of Health and Senior Services Jefferson City, Missouri Virginia The Virginia School for the Deaf and the Blind Staunton, Virginia West Virginia West Virginia Department of Agriculture Charleston, West Virginia Wyoming Wyoming Department of Education Cheyenne, Wyoming

59 FY 2019 Farm to School Grant Request for Applications (RFA) Coming FALL 2018!

60 2018 State Agency Gathering: Leading & Leveraging Farm to School Success Purpose: Empower State agencies to lead local farm to school efforts through strategic planning & peer sharing

61 Attendance: 130+ attendees Representatives from all 3 target agencies 48 States DC, Virgin Islands, Puerto Rico, & Guam

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65 Hopefully, this was the first of many gatherings for State agencies doing Farm to School Work. Institutionally, this is where real change happens.

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67 Subscribe to our E-letter, The Dirt!

68 Visit our Booth #1647

69 Team Nutrition Update Cheryl Jackson Lewis, MPA, RD, LDN Director Nutrition, Education, Training and Technical Assistance Division Child Nutrition Programs

70 HealthierUS School Challenge

71 HealthierUS School Challenge Award Program Completion June 30, Applications submitted to SAs will be reviewed for approval. July 1, USDA will no longer accept HUSSC applications. September 30, SAs are to submit applications to the FNS Regional Office. December 31, USDA will announce the final set of awards.

72 HealthierUS School Challenge Award Program Completion The monetary incentive will remain a part of the HUSSC award incentive package. Every awardee awaiting HUSSC awards has been contacted to arrange for incentive award distribution. Check the HUSSC website for more information about the program completion.

73 Technical Assistance Resources

74 Meeting Customer Requests: Essential Resources and Training Tools 359 Online Resources 85 Printed Publications FY17 States Schools School Food Authorities CACFP Operators

75 Food Buying Guide

76 Food Buying Guide Then & Now NOW THEN

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78 New FBG Resources Downloadable FBG Recipe Analysis Workbook Product Formulation Statement Workbook

79 Recipe Analysis Workbook (RAW)

80 Product Formulation Statement(PFS) Workbook

81 Tip Sheet for Evaluating Product Formulation Statements

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83 Food Buying Guide Goes Mobile

84 Time-saving features of the FBG Mobile App Allows for: Search and locate food yields for ~2100 foods

85 Access to narrative content which includes: CNP meal pattern requirements How to utilize food yield information Additional resources

86 CN Labeling Verification System

87 CN Labeling Verification Reporting System Assists in verifying: Status of CN Label Validity of CN Labels copied with a watermark

88 CN Labeling Verification Reporting System

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90 Professional Standards

91 Professional Standards Training Database Operations Administration Nutrition Communications/Marketing 500+ Trainings 2,000 Visitors per month

92 Professional Standards Training Tracker Tool - Version 2.0 Web-based Enhanced features Mobile friendly

93 Training Tracker Tool Completed Hours

94 Training Tracker Tool - Certificate

95 USDA Standardized Recipes for the Child Nutrition Programs

96 Standardized Recipes

97 New Recipes for CACFP Central/ South America North America Africa Europe Asia/ Pacific Islands Educational Materials to Come

98 Recipes for Healthy Kids Cookbooks Recipes for Healthy Kids Cookbooks For Schools (50 to 100 svgs) For Homes (6 svgs) For Child Care Centers (25 to 50 svgs)

99 Menu Planner for School Meals

100 Menu Planner for School Meals Integrate topics key to school nutrition programs: Nutrition Food safety Farm to School USDA Foods Seasonal Foods Marketing Administrative Review

101 Menu Planner Chapter Highlights

102 Team Nutrition Schools Database New features: Revised Form Certificate of Enrollment Tutorial Training Videos Mobile Version Release date: October 2018

103 A Guide to Smart Snacks in Schools Slight Revision: Interim Final Rule for School Year Impact of flexibilities on Smart Snacks in School regulation Release: September 2018

104 Team Nutrition and Nutrition Education

105 Coming Soon! Nutrition resources for Middle Schools. Breakfast Added Sugars Sodium & Snacks TeamNutrition.USDA.gov

106 TeamNutrition.USDA.gov

107 Team Nutrition Cooks! Expected August 2018 For ages 8-12 Applesauce Scrambled Eggs With Spinach Grain Bowls Corn and Zucchini Pancakes Salad With Vinaigrette Dressing

108 Local School Wellness Resources

109 Letter to principal Parent flyer (English and Spanish) Presentation for staff Presentation for parents Newsletter article Social media posts Customizable Templates

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111 Social Media

112 CACFP Meal Pattern Training Resources

113 Serve Tasty and Healthy Foods in the CACFP Poster Series

114 CACFP Meal Pattern Training Worksheets

115 Monthly Training Webinars Webinars held on the third Thursday of each month: English webinar: 2:00-2:30pm ET Spanish webinar: 3:00-3:30pm ET

116 CACFP Halftime Webinars Upcoming Webinars July 19, 2018: Feeding Infants: 0-6 months August 16, 2018: How to Support Breastfeeding in the CACFP September 20, 2018: Feeding Infants: Starting with Solids Recorded Webinars Choose Breakfast Cereals That Are Lower in Added Sugars Choose Yogurts That Are Lower in Added Sugars Serving Milk in the CACFP Meal Planning for the CACFP Serving Meat and Meat Alternates at Breakfast Offer Versus Serve in the CACFP Methods for Healthy Cooking Adding Whole Grains to Your Menu [Coming Soon!]

117 Accessing Team Nutrition Resources Resource Library at: resource-library Resource Order Form at: teamnutrition Sponsoring organizations and State agencies can also order in bulk.

118 Contact Us! USDA is Here to Help! Nutrition, crediting, technical assistance: Nutrition Training: Nutrition education, promotion resources: Follow Us

119 Program Monitoring and Operational Support Updates School Nutrition Association July 2018 Sarah Smith-Holmes Division Director, Program Monitoring & Operational Support, Child Nutrition Programs

120 TOPICS Administrative Review Updates Procurement Reviews Buy American Child Nutrition Funding SAE Reallocation 60/90 Day Guidance State Oversight Workgroup CNAAT

121 SY Administrative Reviews, Procurement, and Buy American

122 SY Administrative Reviews Updated Fiscal Action and Resource Management sections of the Administrative Review for SY Resource Management Resource Management section Offsite Assessment Tool RM Risk Indicator Tool RM Comprehensive Review Form fns.usda.gov

123 Revised forms: S-1 S-2 SFA -1 SFA-1A SY Administrative Reviews Supplemental Afterschool Snacks SSO S-1 SFA- 3 Fiscal Action Process Administrative Review Manual (FA section) FA Workbook Eliminated adjustment factor Assigned specific error rates Improved how overclaims and underclaims are reported Removed Open SSO tab Incorporated FA SFA Wide requirement Fiscal Action

124 Procurement Reviews A Proper Procurement Pays! State Agency Discretion for Conducting Procurement Reviews Same 3 year cycle as Administrative Reviews OR An alternate review cycle Local Agency Procurement Review Tool

125 Procurement Reviews Local Agency Procurement Review Tool FNS tool or FNS-approved alternate review process Tool is being streamlined and updated to reflect information provided in recent guidance Review can be conducted on- or off-site Buy American: on-site portion reviewed during the Administrative Review

126 Buy American Provision Compliance with Buy American Agricultural commodities for purchases of meal pattern components must be domestic Processed foods must be: Processed domestically using agricultural food components Comprised of over 51% domestically grown items, by weight or volume Enforcement by State agencies Administrative Review Module: Food Storage, Safety and Buy American Food categories now represent food components

127 Child Nutrition Funding FY 2018 SAE Reallocation FY 2018 Equipment Grants FY 2019 FFVP Funding ART and TIG Grant RFA School Year Reimbursement Rates

128 FY 2018 SAE Reallocation 2018 SAE Reallocation Requests FD Requests Tech Requests Other Requests All Requests $16,352,800 FD Requests $9,007,653 Tech Requests $3,739,541 Other Requests $3,605,606

129 60/90 Day Guidance On April 25 th FNS issued updated 60/90 Guidance This edition consolidates and clarifies longstanding law, regulation, and guidance regarding claim submission and reporting timeframe requirements for Child Nutrition Programs Changes in the guidance are to be implemented at the beginning FY 2019

130 State Oversight Workgroup Overview Focused on how States conduct oversight of all Child Nutrition Programs and the State oversight process Objective: streamline State agency oversight of CN Programs Phase I Goal: develop a work plan to streamline State agency oversight of the Child Nutrition Programs

131 State Oversight Workgroup Workgroup Membership State Agency representatives from each region FNS Regional Office FNS National Office State Agency Diane Golzynski (MI) Lindsey Palmer (DC) Jo Dawson (AK) Ann Feilmann (IA) Angela Olige (TX) Tim Cooper (KY) John Frassinelli (CT) FNS Roberta Hodsdon (MARO) James Abraham (SWRO) Cheryl Fogerty (NERO) Angela Kline (NO) Sarah Smith-Holmes (NO) Autumn McCain (NO) Jess Saracino (NO)

132 State Oversight Workgroup Timeline and Next Steps Finalize work plan for FY 2019 action by September, 2018 Execute work plan FY 2019 STAY TUNED: State Agency workgroup members will be soliciting input from State counterparts

133 2018 CNAAT September 11 th 13 th, FNS will hold the Child Nutrition Access & Accountability through Technology (CNAAT) in New Orleans The 2018 CNAAT will give CN State agency staff opportunities to collaborate and partner with FNS, other State agencies and CN State system IT vendors on innovative technology solutions to improve program integrity

134 Questions?