UCR GSA Council Meeting Agenda June 3rd, :00pm HUB 355

Transcription

1 UCR GSA Council Meeting Agenda June 3rd, :00pm HUB 355 7:00pm 7:05pm 7:20pm 7:25pm 7:30pm Call to Order Approval of Agenda Approval of Minutes from previous meeting Student Conduct and Academic and Academic Integrity Program (SCAIC) Committee Members and Chair Confirmations Invited Speaker from SCAIC Current Chair Sam Hinman Description of SCAIC and scope of duties List of Appointments Discussion about Chairs and Committee Appointments Vote Announcement of Event to Reactivate mini-gsa for the year UCR GSA Bylaw Review Further review of GSA bylaws Update on changes Discussion/Questions Vote Appointed Officer Opening Announcement Applications for appointed officer positions for the year are currently open Webmaster Conference Travel Grant Others 7:40pm Officer Reports/Updates AAOs o Darshana (BCOE) o Nichole (CNAS) o Erin (CHASS) o Sara (AGSM) o Luis (Biomed/SOM) Webmaster/Secretary Matt Travel Grant Coordinator Magi International Student Officer Edgar Legislative Liaison Nicole 1

2 Campus Organizing Director Charles Finance Officer Adela GSHIP Officer Melania Public Relations Officer Danielle Vice President of Academic Affairs Danae Executive Vice President Lewis President - Preston 7:50pm 8:00pm Open Forum Adjournment 2

3 Officer Reports for Council Meeting June 3rd, :00pm HUB 355 President Preston Williams 1. Took part in the search committee for the new CNAS Dean a. Interviewed Candidates in and top applicants will be on campus during the next few weeks. i. 6/2/15 ii. 6/3/15 iii. 6/5/15 iv. 6/11/15 2. Meeting with Chancellor Wilcox a. Discussed the previous year b. Wants to continue to have a close relationship with GSA for the upcoming years c. Discussed bylaws for Conference Travel i. Bylaws will reflect the discussion 3. UCR Alumni Association a. Final Board Meeting b. Want to continue to work with graduate students over the years to come 4. Student Representative on the Advisory Committee on Campus Art a. Worked on the vision for the committee b. Want a diverse set of public art on campus c. Idea of maybe reviving art plans that had been put aside before due to budget 5. Met with GradSuccess a. Reconciled the current year and made plans to make sure GradSuccess and GSA are well connected for future years 6. Board of Trustee Final Meeting a. Takes place Wednesday 5/27/15 Vice President Lewis Luartz 3

4 1. UCSA Board Meeting in San Francisco, CA + Student Regent Interviews a. May 2-3 i. Transitioned Edgar for the new UCSA Board. ii. Discussed the SARF proposal. 2. Council of Presidents Meeting with Janet Napolitano a. May 4 i. Transition-meeting with the Council of Presidents and Janet Napolitano. ii. Discussed updates on the Long Range Tuition Plan, Student Mental Health, Professional Degree Supplemental Tuition, Sexual Assault and Violence Against Women, updates on UC Police, and the Graduate Student Happiness Survey Results 3. UCR Academic Senate Committee on Educational Policy Meeting a. May 1 i. Discussed Senate Regulation 760: Designation of Unit Value ii. Discussed Changes to R Courses 4. UCR Student Technology Fee Advisory Committee Spring 2015 Meeting #1 a. May 14 i. Reviewed projects for discussion and approval at the next meeting. 5. Meeting with Dean Childers a. May 15 i. Met with Dean Childers to discuss the CA Budget May Revise and its influence on our campus. ii. Discussed the computer/identity theft issue. iii. Discussed possibility for a partnership on a new GSA Grant. 6. UCR Student Technology Fee Advisory Committee Spring 2015 Meeting #2 a. May 21 i. Approved continuation of all current projects with variable time limits. ii. Approved new project at 50% of project proposal. 7. CHASS Dean Search Committee i. Finalists have been determined. ii. Follow-ups include vision seminars and dinner meetings with the finalists. 8. UCR Academic Senate Committee on Educational Policy Meeting a. June 5 i. Upcoming committee meeting. 9. UCSA Board Meeting in Merced, CA + Incoming Board of Directors Retreat 4

5 a. June i. Upcoming UCSA meeting. Vice President of Academic Affairs Danae Gmuer-Johnson 1. GSA Events and Allocations Committee a. Held meeting at the beginning of May b. Approved History Medicine Ways Conference for $2,600. c. Community Outreach i. Held one (1) pre-proposal meeting 1. Approved by E&AC. 2. One application turned down because it was proposed for the summer months. ii. Need to draft bylaws for the Outreach Funds ASAP (this week Friday?) 2. Mini-GSA a. Approved mini-gsa re-imbursement requests. b. Planning mini-gsa BBQ and sign-up event, i. Student Life will help us and possibly bring ipad/computers for people to re-register and/or sign-up. 3. Academic Affairs Committee a. Need to get art contest winner submissions printed and framed i. No progress on high dpi electronic documents, except for CHASS and CNAS 1. Met with the CHASS winner from the Art History Department ii. Still Planning End of Year May BBQ Sign-up Drive 1. New date: June 4th 2. Location: TBD (Bourns Lawn or Picnic Hill? HUB 2nd floor?) 3. Estimated Cost of event: $1,120-$1,320 from unused AAO funds 4. McGrath s BBQ will cater the event; will provide everything, including tables and sterno heaters. 5. Need to get: prizes, raffle tickets, balloons and possibly chairs. 5

6 4. ITS ON US Sexual Violence and Assault Committee a. I am giving feedback on Campus Clarity online module training to improve Graduate Student training. i. Not sure it s a great idea for graduate students, may take the online training as a joke. b. A few meetings held this month, but I was unable to attend due to schedule conflict and workload. 5. Academic Freedom Committee a. Meeting on May 11th, 2015 b. Meeting proprietary. c. Met with UCR Chair of the Committee on Education Policy d. Approved general statement on Academic Freedom e. Drafted document for comment and approval on a particular topic discussed involving R Courses, cannot provide further detail. 6. Coordinated Community Review Team (CCRT) a. First meeting with community members and leaders from the school on April 30th b. Signed-up for to sub-committees, will work with the UCR Violence Against Women Task Force i. E-board will discuss CARE office position advocacy alliance with ASUCR letter. 7. Organization Excellence: The Path Forward a. Meeting held Tuesday May 26th, 2015 b. Related to the future planning workshops? c. My focus group spoke primarily about staff concerns and sigma six, which many at the table had no idea about. Graduate student concerns not being address or disused in the group presentations. d. Unimpressed with the individuated (what can you do as an individual) focus and whimsical questions about what you do to inspire others on campus. e. Discussion centered on increasing the marketization of UCR (through incentives, individuals, how to do more with less, defund projects in order to fund others, etc.) nothing innovative seemed to be coming out of the conversations. 8. GSA Executive Office a. Still planning a gift for Michele for all her hard work! 6

7 b. Need to get art work printed and framed ASAP. c. Need to order office furniture. d. Office supplies arrived. 9. Ad hoc Committee on BDS Issue a. Still TBD 10. Attended other meetings as well. Public Relations Officer Danielle Pitt Nothing to report. Health Insurance Officer Melania Abrahamian Nothing to report. Finance Officer Ting Yan Adela Ng 1. GSA Requisition a. Council Meeting $ b. E-board $ c. E-board (April) $ d. Total for this month $ i. Grand Total $ 9, Mini GSA Reimbursement Request a. Neuroscience $ b. Microbiology $ c. Ethnic Studies $ d. Mathematics $ e. Sociology $ f. Chemical & Environmental Engineering $ 250 g. Bioengineering $ 95 h. Bioengineering $ i. Material Science & Engineering $ j. Total for this month $

8 i. Grand Total $ 4, Travel Expense a. Travel 3/5/15 $ b. Travel 4/3/15 $ (from EVP travel budget) c. Travel 5/3-5/4/15 $ d. Travel 5/2-5/4/15 $ e. Travel 4/17-4/19/15 $ f. Total this month $ 2, i. Grand Total $ 4, Community Outreach Total this month $ 0 i. Grand Total $ 3, International Students Officer Edgar Tellez Foster Nothing to report. Secretary/ Webmaster Matt Valdez Nothing to report. Conference Travel Grant Coordinator Magi Mettry Nothing to report. Legislative Liaison Nicole Sparks 1. UCR Food Security Working Group Meeting a. Committee is working on the $75,000 one-time proposal to start the food pantry on campus i. Due June 15 th, Where the money will be allocated to ie: Staff; informational sessions 8

9 ii. Talks with UCSB on what their food pantry provides iii. Start with non-perishable items b. Tasked with setting up a meeting with a representative from Steelcase/BKM to view a space in the WELL and Carding Office for pantry. Campus Organizing Director Open Position Nothing to report. 9

10 Academic Affairs Officer Reports for Council Meeting June 3rd, :00pm HUB 355 Biomedical Sciences Luis Jimenez 1. Nothing to Report this month 2. Finalizing mini-gsa for next year Bourns College of Engineering - Darshana Wickramaratne Nothing to report. College of Natural and Agricultural Sciences Nicole Ginnan 1. Updating departmental GSA information for next year. 2. Promoting registration BBQ (May 28th) 3. CNAS mini-gsa Representative meeting on May 26th at 5:15pm a. Reimbursement information b. Up coming events c. Concerns and questions will be answered d. Help with planning for next year 4. Mayor of Riverside s College Forum a. Grow Riverside 2nd annual conference is June 11th-13th at the Riverside convention center. The main topic is the future of local food. There will be over 15 speakers, visit for more information. b. Talked about the Riverside Reconnects Streetcar. A fast and reliable streetcar that would make it easy for the four colleges in riverside to be connected with downtown and each other. c. Starting to Organize The Amazing College Race. It will take place next October. d. Talked about how to make Riverside a more attractive college town, how to connect the four colleges, and the different needs of undergraduates and Graduate students. 5. Food Security Work Group a. First meeting was May 11, 2015 b. Discussed the focus of the Work Group 6. University Extension Committee a. Nothing new to report. 10

11 Graduate School of Education Position Open Nothing to report. Anderson Graduate School of Management Sara Tomlinson Nothing to report. College Of Humanities, Arts, And Social Sciences- Erin Gould 1. Had CHASS/GSOE representative meeting on 5/21 a. Working to express need for reps b. Working on making the communication with the Education School easier for next year so they can have their own AAO c. Advertised the BBQ 2. Getting giveaway bags together for the BBQ 11

12 Section X: The Conference Travel Grant Award Documents for Review June 3rd, :00pm HUB 355 A. Purpose of the CTG Award: 1. The purpose of the Conference Travel Grant award, hereto referred as the CTG award, is to promote the presentation at conferences of original graduate student research done at UC Riverside. 2. CTG awards are small grants available to UC Riverside graduate students who are attending academic or professional conferences for the purposes of academic or professional development. B. Defining a Conference Event: 1. An eligible conference event is defined as an event in which graduate student s original research is presented to a group of scholars within their field of study or discipline, or a related field that may be conducive to their academic or professional development. 2. This includes conferences, symposia, seminars, or colloquia organized by professional associations within or related to the graduate student s field of study or discipline, or a related field that may be conducive to their academic or professional development. 3. These conference events must be open to the public for membership or registration, and thus cannot be closed or invitation-only meetings. 4. There are two levels of attendance: a. Presenters: These are graduate students in good standing at UC Riverside, as defined in Section I and below under Section C, Eligibility, who are presenting their original research. This research must have been conducted at UC Riverside. Research conducted elsewhere is unacceptable. b. Attendees: These are graduate students in good standing at UC Riverside, as defined in Section I and below under Eligibility, who wish to attend a conference event in their field of study or discipline, or a related field that may be conducive to their academic or professional development. 5. Under no circumstances will a conference event that is not conducive to a student s academic or professional development, whether the student is presenting or attending, be funded through a CTG award. C. Eligibility: 1. CTG Award Graduate Student Eligibility is defined as followed: a. A registered graduate student in good standing, as outlined in Section I of these bylaws, at UC Riverside who is planning on presenting or attending at a conference event as defined in Part B of Section X: The Conference Travel Grant Award. b. Students on filing fee status and in good standing are eligible for only one quarter. 12

13 c. Students on leave of absence, in abstentia registration, those who will graduate before the conference begins, those who withdraw before the conference begins, and those who are dismissed from the University before the conference begins are not eligible for a CTG award. d. To be eligible for a CTG award, a student must be in good standing and not disqualified by any of the prior items, both at time of application and at time of conference travel. e. New graduate students who are presenting research prior to their work at UC Riverside are not eligible for a CTG award. f. In the case of graduate students who collaborate on research eligible for the CTG award, only one student from UC Riverside may apply as a presenter. Others collaborators from UC Riverside may apply as attendees only. Multiple presenters for the same work are not funded. g. Graduate students working on collaborative work done at UC Riverside who will be presenting at the conference event must provide additional documentation from all coauthors of the work stating (a) that the work is only being presented by one co-author, (b) indicating which co-author is presenting, and (c) declaring that all other UC Riverside coauthors are requesting funding for attending only (if applicable). h. Roundtables are only eligible if the graduate student is presenting a paper poster, paper presentation, or performance. All work and research must be original and produced at UC Riverside. D. Non-Eligibility: 1. Non-eligible events include, but are not limited to, the following: a. Debates b. Retreats c. Workshops d. Summer schools e. Any tuition-based events f. Conferences occurring at UC Riverside 2. Non-eligible presentations include, but are not limited to, the following: a. Work or research conducted outside of UC Riverside b. Conference events not conducive to the academic or professional development of the graduate student. c. Conference events for the sole-purpose of attaining employment. 3. Non-eligible attendance includes, but is not limited to, the following: a. Attendance at non-academic or for-leisure entertainment purpose events b. Conference events not conducive to the academic or professional development of the graduate student. c. Conference events for the sole-purpose of attaining employment. E. Receipt Requirements: 1. Receipts must be provided, and include the following requirements: a. Receipt showing the vendor name and contact information, date of purchase, how payment was made (Cash, Debit/Credit Card, Money Order, PayPal, etc.), the amount of 13

14 payment made, and if Debit/Credit Card the type of payment card used (Visa, MasterCard, etc.). b. For accommodations, receipts must be itemized showing room rate, applicable taxes and fees, and incidentals paid in full with a zero (0) balance. c. Each person must submit receipts as outlined in this section for their own expenses. CTG award funds will only cover receipts for the traveler in question. d. The deadline to submit expense forms and receipts to the GSA front desk is seven (7) business days from the last day of the conference, excluding weekends and UC Riverside legal holidays. e. If an extension is needed, it must be requested prior to the trip in writing to the GSA CTG Coordinator. F. CTG Award Use: 1. CTG awards will cover the following expenses: a. Airfare b. Checked baggage fees c. Shuttles d. Public Transportation e. Rental vehicles pursuant to UC System-wide rental vehicle policies f. Personal vehicle mileage pursuant to UC Riverside mileage rate and use policies g. Parking h. Accommodations pursuant to UC System-wide and UC Riverside policies i. Conference event registration fees 2. CTG awards will not cover the following expenses: a. Membership to organizations related to or un-related to the conference event b. Abstract fees c. Tuition fees d. Extra-curricular events offered at conferences e. Cost for presentation materials f. Meals g. Test tubes h. Phone calls i. Internet fees j. Safe fees k. Other accommodation incidentals l. Bank fees m. Exchange rate fees n. Passport or Visa fees o. Any family, friend, significant other/partner related costs p. Costs unrelated to conference event travel q. Gas receipts for use in personal vehicle G. CTG Award Amounts: 14

15 1. CTG award caps for reimbursement vary depending on the level of attendance (presentation versus attendance-only) as described in Part B of Section X: The Conference Travel Grant Award, and geographical location of the conference event. 2. CTG award amounts are subject to change based on budgetary changes and other financial adjustments. 3. Maximum reimbursements amounts and other information on reimbursements must be put on the GSA website. 15

16 Section Y: Community Outreach Fund Award Bylaws A. Purpose of the Community Outreach Award 1. The purpose of the Community Outreach Fund Award is to support local UC Riverside Graduate and Professional Student community involvement and engagement, specifically with the Greater Riverside County community area. B. Defining Community Outreach Events 1. Community Outreach Events funded by the award must be specific to the Greater Riverside County community area. 2. Community Outreach Events are not charity events, but rather are those events that enrich the connection between graduate students at UC Riverside and the local community. This means there are restrictions on what the Award can and cannot be used (i.e., items cannot be promotional in nature). C. Application Process 1. Graduate and Professional students applying for the Award must submit applications to the Vice President of Academic Affairs for approval 2. There are two forms of application accepted: a. Individual Applications b. Applications requesting an FAU 3. Individual Applications must include a. A completed application form b. An Itemized Budget c. Letter of Support from the Organization or Community receiving the outreach d. Original Receipts e. GSA Logo on Materials f. Signatures from applicants involved 4. Applications requesting an FAU must include: a. A completed application form b. An Itemized Budget c. Two Letters of Support: one from the Organization or Community receiving the outreach, and one from the applicant s home Department Chair d. Original Receipts e. GSA Logo on Materials f. Signatures from applicants involved 5. Applications are accepted on a rolling basis for approval monthly. 6. The Vice President of Academic Affairs, in conjunction with the Events and Allocations Committee, will review the event and budget for the purposes of eligibility and award. 7. Once an application is deemed eligible and the budget is approved, the application will be brought to the GSA Council for the final vote on funding. 8. Awards cannot exceed $1,000. D. Award Distribution 1. Individual application awards will be reimbursed through the applicant s student account. 2. Applications requesting an FAU will receive an award letter directly to the applicant s home department. Further processing will be handled through the home department. E. Eligibility 1. Applicants must be a Graduate or Professional student at UC Riverside at the time of application. 2. Applicants must be a member of an active mini-gsa in good standing. 16

17 3. The Award may be used for the following non-promotional items: a. Food b. Printing c. Art supplies d. Lab materials e. Rental equipment f. Transportation costs 4. For all items not in Section E, subsection 1 on Eligibility, applicants should consult with the Vice President of Academic Affairs. 5. All items for which funding is requested must be accompanied by justifications for those items. 6. Events will only be funded for the regular academic year. F. Non-Eligibility 1. Promotional items cannot be purchased. Examples of non-promotional items can be found in Section E, subsection 1 on Eligibility. 2. Events must be for non-profit purposes; that is, the Award will not fund events resulting in personal gain or profit. 3. Undergraduate events will not be funded. 4. Events that take place during summer months will not be funded. G. Receipt Requirements 1. Receipts must be provided, and include the following requirements: a. Receipt showing the vendor name and contact information, date of purchase, how payment was made (Cash, Debit/Credit Card, Money Order, PayPal, etc.), the amount of payment made, and if Debit/Credit Card the type of payment card used (Visa, MasterCard, etc.). b. Receipts must be itemized. 17

18 Section Z: Alumni Adviser to the President and Council A. Purpose of the position 1. The purpose of the Alumni Adviser to the President and Council is to serve as an advising member on issues pertaining to the GSA as a whole. 2. The Alumni Adviser to the President and Council acts as a member of the Executive Council and subsequently serves at the behest of the current GSA President. B. Position Appointment 1. The Alumni Adviser to the President and Council is a position appointed by the current GSA President once they take office. 2. The appointed Alumni Adviser to the President and Council can be selected from one of three positions: the prior academic year s GSA President, the prior academic year s GSA Executive Vice President, or the prior academic year s GSA Vice President of Academic Affairs. 3. If the current GSA President s term is their first term, the Alumni Adviser to the President and Council must be the prior academic year s GSA President except in situations in which the prior academic year s GSA President is unavailable to take the position. 4. Should the prior academic year s GSA President be unavailable to take the position, they must inform the current academic year s GSA President in writing before withdrawing from the position. 5. Should the prior academic year s GSA President be unavailable to take the position, the prior academic year s GSA Executive Vice President, or the prior academic year s GSA Vice President of Academic Affairs become eligible for the position. 6. If the current GSA President s term is their second term, the Alumni Adviser to the President and Council may be the prior academic year s GSA Executive Vice President, or the prior academic year s GSA Vice President of Academic Affairs. 7. Should neither of these positions be available, the current GSA President may choose to appoint any individual who served on the prior academic year s Executive Council; should no such individual be available, a suitable will be any individual who has served at least 6 months on the General Council. C. Duties 1. The Alumni Adviser to the President and Council is a position of counsel for the GSA, and as such the individual will provide counsel on matters pertaining to several aspects of the organization. 2. The Alumni Adviser to the President and Council will particularly assist in the transfer of institution knowledge including, but not limited to: campus and systemwide committees, the UC Council of Presidents, and campus organizations. 3. Due to their appointment, the Alumni Adviser to the President and Council shall be a non-voting member of GSA, eligible to sit at both the General Council and the Executive Council at the current GSA President s favor. 18

19 D. Compensation 1. The position carries no stipend but rather is a service-based position. 2. Should the appointee serve in the position for the entirety of the academic year, GSA will honor them at the end of the year for their service. 19