FY19 Accountability Court Grant Application Webinar COUNCIL OF ACCOUNTABILITY COURT JUDGES (CACJ)

Transcription

1 FY19 Accountability Court Grant Application Webinar COUNCIL OF ACCOUNTABILITY COURT JUDGES (CACJ)

2 Webinar Overview & Housekeeping Review of FY19 Grant Instructions Review of FY19 Grant Application Questions & Answers Please use Go To Meeting Chat Feature to type in questions. Allows CACJ staff to print a log of the questions to create FAQ document. Please save your questions to the end. It is likely that your questions will be answered before the webinar is finished.

3 FY19 Grant Instructions & Overview

4 FY19 Grant Timeline February 19 March 23 Grant Solicitation Released Grants Due to CJCC April CACJ Funding Committee to Review Grants Early May Mid May June 30 July 1 CJCC Mails Award Packets to the Courts Post Award Webinar for Awardees Signed Award Packets Due Back to CJCC Award Start Date

5 Grant Eligibilty & Need to Know Info Eligibility Applicants are limited to local entities for new and existing Accountability Courts. Adult Felony Drug Court, Adult Mental Health Court, and Veterans Treatment Court submissions are limited to one application per circuit, per court type. State and Juvenile Court submissions are limited to one application per county, per court type (i.e. DUI, Family Dependency Treatment, Juvenile Drug, or Juvenile Mental Health Court). Deadline Applications are due by 5:00 p.m. on Friday, March 23, Available Funding The amount available for distribution will be determined by the legislature during the 2018 session. There is a 10% cash match requirement. Award Period July 1, 2018 through June 30, 2019.

6 How to Apply Complete the FY19 Solicitation Packet in its entirety, and then submit the completed application, including all required attachments, using the link on the CJCC s website at cjcc.georgia.gov on or before 5 p.m., March 23, This form and provided budget detail are the only acceptable formats for submitting the narratives and budget for this funding year. Applications must be submitted using the required format; scanned or handwritten copies of the application will not be accepted. Any application that does not adequately answer all applicable questions will be considered incomplete and will not be reviewed for funding. Please read and re-read the instructions before you start writing your grant application!

7 Match Requirement Applicants must identify the source of the 10 percent non-state portion of the total project costs and how they will use match funds. Match is restricted to the same uses of funds as allowed for the state funds. Applicants may satisfy this match requirement with cash only (no in-kind services). You do NOT need to match every item you are requesting, but must supply a 10% match in the overall budget request. The match must be from one of the allowable categories. The formula for calculating the match is: Requested Grant Amount divided by 9 = Required Match Example: $5,000 Drug Testing Request/9 = Match Ex. $5,000/9 = $ (round to the nearest dollar =$556 match amount).

8 Existing & Implementation Courts ONE application format for both Existing & Implementation Courts for FY19 change from past years. NO operating questions on the grant application for FY19 due to the implementation of the Court Operating Profile. If you have not completed a Court Operating Profile please contact Ms. Kim Howard ASAP (kimberly.howard@georgiacourts.gov)

9 Grant Application Review Overall quality and completeness of the application. Demonstration of need including geographic location, local demographics, local statistics, other financial resources, etc. Adequate correlation between the cost of the project and the objective(s) to be achieved. Sharing resources among each accountability court within the circuit is strongly encouraged. All applications within each circuit will be reviewed together. Past compliance with all financial and programmatic reporting requirements; CACJ Quarterly Data Submission via State funded case management system Sub-grant Expenditure Request (SER) De-Obligations Please just ask for what you need. Two other opportunities to receive funding throughout the year (Supplemental Grants and Emergency Funding).

10 Restrictions on Use of Funds & Supplantation Grant funds will not be allowed to be used for: out of state training, any part of a salary or pay supplements for state or county paid employees, office space, utilities, furniture (existing courts only), incentives, monthly cell phone charges, case management software (including maintenance and upgrades), vehicles, weapons, office supplies (existing courts only), construction projects and grant administrative overhead. Funds must be used to supplement existing funds for program activities and cannot replace or supplant funds that have been appropriated for the same purpose Generally, supplanting occurs when a local government or program reduces local or other available funds for an activity specifically because state funds are available (or expected to be available) to fund that same activity. Example: Coordinator position has been county funded and because you anticipate grant funds to be awarded you should not forgo the county funds for the position that is supplanting.

11 Special Conditions & Reporting Requirements Recipients of this FY19 grant award will be required to complete and submit an SER and a CACJ electronic data submission report, due no later than 15 days after each quarter ends. Failure to submit an SER report in a timely fashion could result in a 10% penalty that will be based on the initial grant award. Subgrantees are given a 10-day grace before any action is taken (applies to SER only). The electronic data submission report is generated by the state approved case management systems. The CACJ will present Implementation Courts ONLY with the opportunity to select a state approved case management system on or about July 1, Special conditions will outline the grantee's responsibilities, as well as state regulations that must be followed, as a condition of accepting the grant award for the approved program. The special conditions will be included in the award packet and must be reviewed, signed and returned to CJCC by 5 p.m., June 30, 2018.

12 FY19 Grant Application *Excel Format for FY19 Supports Data Analysis of Funding Requests and Awards.

13 Grant Instructions Tab Instructions specific to each section are included at the top of each worksheet. Please read the instructions carefully. Each tab in the workbook is labeled according to the budget section, all of the budget sections are totaled and presented on the General Information tab. The funding categories include: Personnel Requests Fringe Benefits Contract Services personnel that are not paid benefits. Drug Testing Supplies Reagent Drug Test Supplies separate tab this year. Non-Drug Testing Supplies Other Costs Equipment CACJ Conference Budget separate tab this year. Training & Travel Transportation The grant narrative sections (sustainability, transportation narrative, and court narrative) have remained the same as last year. Please take note. The Budget Priority section is combined with the court narrative and is the last tab within the application.

14 Grant Instructions Tab How this Excel Workbook is Set Up This document is arranged so that the only information you need to enter is the amount you are requesting, the units, and the number of units. The workbook does the rest of the work for you. Do not worry about calculating totals. The cells calculating totals have been locked and cannot be altered. Reserve the smaller narrative sections on the budget section worksheets to explain the expenses for which you are requesting funds. For example, on the Personnel Request tab, you should specify the names of any personnel for whom you are requesting funds (if those are known). How to Navigate Between Worksheets This Workbook contains numerous tabs. At the far right and left of the visible tabs, you will see ellipses (...). To expose tabs that you cannot currently see, click on the ellipses. You can also click on the tab name and, once you get to the farthest right or farthest left tab, the following tab will appear.

15 Grant Submission & Attachments Saving and Submitting your Workbook After downloading this workbook, please save it with your CourtName_CourtType_2019GrantApp. Save continuously as you enter information so you do not lose your work. Once you have completed the workbook, please submit it via CJCC's website at: Once there you will see a link for the FY19 grant application. Please submit this completed workbook and separate attachments. PLEASE NOTE! --- Depending on attachment size it may be necessary your to convert your Excel document into a PDF before submit the application. Attachments to Include with Submission: FY19 Grant Application. Certification of Accountability Court Funding. Contracts/MOU with current treatment provider (implementation courts may be exempt from this requirement). Organizational Chart template provided on CJCC and CACJ websites.

16 General Information Tab

17 General Information Tab

18 Other Funding Sources Tab

19 Sustainability Narrative Tab

20 Personnel Request Tab

21 Fringe Benefits Tab

22 Contract Services Request Tab

23 Contracted Services Request Tab

24 Drug Testing Supplies Tab

25 Drug Testing Supplies Tab

26 Drug Testing Supplies Tab (Narrative Section)

27 Reagent Drug Testing Supplies Tab

28 Non-Drug Testing Supplies Tab Manual Entry (no formulas)

29 Equipment Tab Manual Entry (no formulas)

30 CACJ Conference Budget Tab

31 CACJ Conference Budget Tab Narrative Section

32 Training & Travel Tab

33 Transportation Narrative Tab

34 Transportation Request Tab

35 Court Narrative Tab Same as Past Years

36 Court Narrative Tab Same as Past Years

37 Conclusion Total Requested Funds Calculates Automatically! **Total Funds on General Information Tab. Please Remember to Manually Enter in Match Funds**

38 Questions & Answers Where to go for help: CACJ & CJCC staff contact information on the CACJ website: If you have someone outside of your accountability court write the grant application for you, it is your court s responsibility to be sure the information contained in the grant application is accurate and completed.