Oregon Arts Commission Meeting Agenda August 17, :00 am to 3:00 pm VIA CONFERENCE CALL

Transcription

1 Item 1. Information Oregon Arts Commission Meeting Agenda August 17, :00 am to 3:00 pm VIA CONFERENCE CALL 10:00 AM Call to Order and Welcome Christopher Acebo, Chair 2. Action - Vote Page :05 AM Minutes from April 27, 2018 Board Meeting, Ontario Acebo 3. Information 10:10 AM Chair's Report Acebo 4. Information Page :20 AM Executive Director's Report Brian Rogers, Executive Director 5. Action - Vote Page LUNCH 6. Action - Vote Page :30 AM FY 2018 Spending Plan Review FY 2019 Recommended Spending Plan 11:00 AM Lunch Break 12:00 PM Designated Grants, Dues and Subscriptions, Professional Services Jenny Wilfong, CFO Business Oregon Rogers, David Huff Rogers and David Huff, Assistant Director 7. Information Page :15 PM Operating Support Full Applications Huff and Rogers Media Arts Jenny Green, Meagan Atiyeh Music Matt Stringer, Brian Wagner Dance Michael Dalton, David Huff Interdisciplinary Alyssa Macy, David Huff Page 2 of 86

2 8. Action - Vote Page :50 PM Operating Support Funding Recommendations (Full, Interim and New) Huff, Rogers 9. Action - Vote Page :20 PM Arts Learning Grant Recommendations Deb Vaughn 10 Information Page 64 1:45 PM Governor's Office Exhibition Series Eleanor Sandys 11 Discussion Page 65 2:15 PM Governance Update Acebo, Rogers 12 Discussion Page :30 PM Commissioners and Staff Updates 13 Action 3:00 PM Adjourn Acebo Page 3 of 86

3 Christopher Acebo, Chair (9) 495 Jennifer St Ashland, OR Anne K Taylor, Vice Chair (4) 508 Spring Ave La Grande, OR Avantika Bawa (7) 1500 SW 11th Ave Unit 1505 Portland, OR Michael Dalton PhD (6) 3145 NW Taft Ave Corvallis, OR M Jennifer P Green (8) Bull Springs Rd Bend, OR Alyssa Dawamana Macy (1) Confederated Tribes of Warm Springs PO Box Veterans St Warm Springs, OR Josie Mendoza (3) 701 Terrace Dr. Lake Oswego, OR Matthew Stringer (5) 676 SW 5th Ave Ontario, OR Commissioners Home: Work: Cell: cxadesign@mac.com Work: Cell: annieg@eoni.com Work: Cell: avantikabawa@gmail.com Cell: dr.michael.dalton@gmail.com Work: Cell: jenny@jennygreengallery.com Home: Work: Cell: alyssa.macy@wstribes.org Home: Cell: josie@josiemendoza.com Work: Cell: mattwstringer@gmail.com 2 nd term expires: 03/19/ st term expires: 10/31/ nd term expires: 06/30/ nd Term Expires: 05/10/ st term expires: 11/30/ st term expires: 10/31/ nd term expires: 7/8/ st term expires: 12/18/ (2) Page 4 of 86

4 August 3, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Rogers, Executive Director Commission Meeting Dates 2018 August 3 Teleconference Time: 10:00 am to 3:00 pm Note: Review and act on 2019 Spending Plan and Grants October 5 - Teleconference Time: 8:30 am to 2:00 pm December 7 Teleconference Requested Action: Informational only For commission input/discussion For commission action Page 5 of 86

5 Oregon Arts Commission Business Oregon Oregon Cultural Trust FY 2018: July 1, 2017 June 30, 2018 Mission To enhance the quality of life for all Oregonians through the arts by stimulating creativity, leadership and economic vitality. To lead Oregon in cultivating, growing and valuing culture as an integral part of communities. Overview Purpose Policy development and advice to government on programs related to arts Official state arts agency Grantmaking Advocacy Statewide arts convener Multiple programs (Community Development, Arts Education, Percent for Art) Policy development and advice to government on programs related to culture Fund development Grantmaking Advocacy County/Tribal cultural development Governance FTE 9 Members Appointed by the Governor 6.5 Admin & Programs 5 Contract (3 Percent for Art; 2 Poetry Out Loud) 1 Executive Director 11 Members Appointed by the Governor, confirmed by the Senate 1 House Member; 1 Senate Member 3.5 Fund Development, Communications, Office Manager, Assistant Budget $3,516,598 $3, Revenue Sources General Fund, Federal Funds (NEA) Other Funds (Percent for Art, Cultural Trust, The Ford Family Foundation, Oregon Community Foundation) Other Funds (Contributions, License Plate, Interest Earning) Services & Technical Assistance Arts Summit Percent for Art Webinars s Grant Trainings s Staff Outreach s Online Resources s Communications Webinars Grant Trainings Staff Outreach Online Resources Communications Coalition Leadership Shared Services Office Technology/Software Financial Services Contracts Human Resources Administrative & Communication Staff Art Acquisition, $89,940 Arts Access Reimbursement, $6,793 Arts Build Communities, $209,400 Arts Learning, $193,001 Career Opportunity, $191,863 Designated, $72,000 Fellowship, $77,000 Operating Support, $1211,778 Small Operating, $101,230 Granted $2,149,005 Cultural Development Coalition 36 Counties 9 Tribes Cultural Partners Oregon Arts Commission Oregon Heritage Commission Oregon Historical Society Oregon Humanities State Historic Preservation Office Granted $2,943,549 Donations $4,651,921 Permanent Fund $27,103,655 Page 6 of 86 Revised: 06/06/2018

6 Arts Commission Staff Chris Harder Director Business Oregon Cultural Trust Staff Oregon Arts Commission Board of Directors Arts Commission Cultural Trust Executive Director Brian Rogers Oregon Cultural Trust Board of Directors Visual Arts & Percent for Art Coordinator Meagan Atiyeh Collections Registrar & Research Specialist Eleanor Sandys Arts Learning Coordinator Deb Vaughn Community Arts Coordinator Brian Wagner Assistant Director David Huff Communications Manager Carrie Kikel Grants & Office Coordinator Kat Bell Administrative Assistant Raissa Fleming Cultural Trust Manager Aili Schreiner Percent for Art Project Coordinators Three Contractors Poetry Out Loud Contractors Two Contractors Arts Commission and Cultural Trust Staff Page 7 of 86

7 11 10B 10A WALLOWA UNION UMATILLA CLATSOP COLUMBIA TILLAMOOK WASHINGTON MULTNOMAH YAMHILL POLK LINCOLN LANE BENTON LINN DOUGLAS COOS CURRY GRANT MORROW HARNEY MALHEUR GILLIAM SHERMAN WASCO HOOD RIVER CLACKAMAS JEFFERSON WHEELER CROOK DESCHUTES LAKE KLAMATH JACKSON JOSEPHINE MARION BAKER Page 8 of 86

8 August 3, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Rogers, Executive Director Minutes Oregon Arts Commission meeting Four Rivers Cultural Center Ontario, Oregon April 27, 2018 Commissioners Present: Commissioners Absent: Staff Present: Guests present: Christopher Acebo, Chair Anne Taylor, Vice Chair Avantika Bawa Michael Dalton Alyssa Macy (Phone) Nichole Maher (Phone) Matthew Stringer Jenny Green Josie Mendoza Brian Rogers, Executive Director David Huff, Assistant Director (Phone) Meagan Atiyeh, Visual Arts Coordinator (Phone) Kat Bell, Grants & Office Coordinator Carrie Kikel, Communications Manager (Phone) Eleanor Sandys, Registrar and Research Specialist (Phone) Deb Vaughn, Arts Education Coordinator (Phone) Brian Wagner, Community Development Coordinator (Phone) Shawna Peterson, Eastern Oregon Border Board Aili Schreiner, Trust Manager Ron Verini, Mayor of Ontario Call to order and Welcome Christopher Acebo called the meeting to order at 10:06 a.m. He noted that this is an experiment, the first meeting utilizing technology for remote attendees. Page 9 of 86

9 He thanked Matt Stringer for hosting the meeting and a successful reception last evening. Stringer said about 60 people attended the reception including state Senator Bentz, chamber of commerce members, plus several Four Rivers Cultural Center board members. Everyone is very excited about his appointment to the Arts Commission. A cowboy poet performed. Minutes from February 23, 2018 Commission meeting There were no questions or clarifications. Acebo called for a motion to approve. Action: Michael Dalton moved the minutes be approved. Anne Taylor seconded. Motion passed unanimously. Chair s Report Acebo talked about Business Oregon s pop up office in Southern Oregon, which included a tour of the Oregon Shakespeare Festival production facility. It was a terrific morning with a lot of great questions. Brian Rogers said it was a great trip and the Shakespeare tour was a highlight. Dalton asked if the pop ups were new; Rogers said yes. Eastern Oregon including Ontario was the first a few months ago and the second one was to Southern Oregon. Acebo reported on a meeting with Lisa Howard in the Governor s Office about the Governor s Arts Awards. There is a desire to establish a pattern with the Arts Awards and the Arts Summit happening at the same time. The decision was to have the Arts Awards in the spring of 2019 and beginning in 2020 have the Arts Summit and the Arts Awards as combined spring events. Dalton asked if Business Oregon was aware of the plan. Rogers said yes. Dalton said a new Governor might have a different preference. Taylor asked if being involved in the arts is part of the Governor s Office policy. Rogers said the Arts Awards are not in statute and happens at the pleasure of the Governor. We are lucky that Governor Brown supports the event. Discussion about the possibility of putting the awards in statute. Dalton asked if we need a motion to approve the plan. Acebo suggested we write a proposal for action at the next meeting. The Regional Arts and Culture Council made an offer to a candidate that did not result in an agreement so the search is starting over. Executive Director s Report Rogers pointed out the meeting schedule, with the next Arts Commission meeting in Salem (August 3, 2018). It is an important meeting as we will be taking action on several grant programs. The NEA application is due in October. Rogers shared information from the Nonprofit Association of Oregon on the federal tax changes. We are working with executive director Jim White to share information with cultural nonprofits. Page 10 of 86

10 Rogers talked a bit more about his participation in the Business Oregon pop up office including a tour of the Holly Theatre in Medford. There is an investigation happening at Business Oregon related to its recent restructuring and some personnel concerns. Let Rogers know if there are any questions. Alyssa Macy said she got an from Business Oregon about opportunity zones. It might offer a way to leverage financing for building and artist spaces. Rogers said that is a focus of the upcoming special session. Brian Wagner said we have flagged a couple of those as having opportunity for artists, including the one in Warm Springs. Regional Differences: Eastern Oregon Border Board Rogers said we have been working with Business Oregon s regional offices. He introduced Shawna Peterson chair of the Eastern Oregon Border Board. Peterson said she lives in Ontario and is an attorney by trade. The Border Board was formed by legislation in January The work of the board and the Arts Commission intersects and there is opportunity to work together. The Eastern Oregon Border Board is unique in the state. We are all becoming more aware of regional differences. Unemployment and poverty are higher in Eastern Oregon. The major snow event last year was a major contributor to the board s creation. The proximity to Idaho makes the area compromised in some ways because it is very different socially and economically. Land use planning laws are very different. The bill to create the Border Board passed unanimously. It is a seven member board with Chris Harder of Business Oregon as an ex officio. There are $5 million to be awarded through Business Oregon. The goals are economic and workforce development. They asked local business people to share challenges and needs to create a laundry list of possible projects. The projects will be considered based on a scoring matrix. They identified a lack of local amenities and aesthetics, which could create an opportunity to work with the Arts Commission. More arts and culture could help enrich the community. Stringer said Four Rivers does a lot of youth programming and it connects many different groups within the community. Peterson said she wasn t previously aware how important arts and culture can be for economic development. Enhancing quality of life in Oregon is a common goal. Cultural competency has emerged as an issue the Border Board wants to tackle. Improving amenities and aesthetics is a priority. Acebo said Commission Nichole Maher has raised the challenge of getting to know regions better so we know how to serve them and the Arts Commission is committed to doing so. Page 11 of 86

11 Peterson referenced a tool created by the education department that helps ensure equity. Rogers said we will look at it. Taylor reinforced that arts and culture can be very effective in engaging different populations in the community. Deb Vaughn ed the Department of Education Equity Lens document to the Arts Commission. Ad Hoc Report: Regional Differences in Revised Statute Huff thanked Peterson for her presentation and said it s a great example of the work the Arts Commission is committed to doing as part of the strategic plan and our need to comply with HB3139. Stringer and Taylor joined with staff in the first Regional Differences Ad Hoc meeting. We are formalizing a policy affirming that we will comply with HB3139 and undertake work to identify regional differences and apply them to our grant making programs and eligibility. We are looking at Business Oregon s 12 regions to develop one or two page documents on differences including demographics and other information. We will be looking at needs and barriers and then review all of our grant programs to make sure they are responsive to regional differences. He asked Commissioners to weigh in on the process. Rogers said the region map is on page 8 of the meeting packet. He said that Wagner is working with Business Oregon s regional offices to integrate our work. Wagner said we are developing a conversation with arts groups in those regions. Vaughn said we are also reviewing eligibility requirements for all of our grant programs. Dalton asked whether we have a policy on this. Huff said no, this would be the first. Bell said we have guidelines and administrative policies. Rogers said the policy plays our through our strategic plan. Avantika Bawa said it depends on the grant program. We always ask ourselves why we don t award more grants outside of the Portland area. This will help address that. Rogers said this discussion will lead to a policy. Wagner said the policy issue is to be responsive to HB3139, which didn t exist when we developed the strategic plan. Huff said the statute tells us two things: our duty is to develop broad participation in our grant programs and ensure access to art. The policy will determine how we will do that. Dalton said regional differences is one aspect of grant making. We don t have other policies related to awarding grants. Taylor said she appreciates the definitions. This organization has made a valiant effort to try and serve rural regions. Page 12 of 86

12 Stringer said every citizen in rural communities is disadvantaged compared to urban citizens. He shared statistics on barriers and poverty in his community. Taylor said our challenge is to create a policy that serves truly marginalized populations. Dalton said he is very appreciative of the work but encourages stronger and more active language. Legislative Process Report and Tax Credit Reauthorization Ad Hoc Rogers shared the outline of the budget approval process. The LC submitted for increasing general funds for the Arts Commission did not move forward. Christine Drazan of the Cultural Advocacy Coalition is running for the legislature. If she wins the primary she will be working full-time on her campaign. In addition, Craig Campbell, the CAC lobbyist, has moved on to a new position. Rogers is reaching out to the CAC board chair to discuss the transition. The legislative priority is the reauthorization of the Cultural Tax Credit. FY2018 Spending Plan/FY2019 Draft Spending Plan Huff said we are approaching the end of the fiscal year but it s important to remember we work within a biennium budget. If we make changes to the FY2019 spending plan they will need to be approved by Business Oregon. We know that next biennium will be a challenge but we don t anticipate any major reductions. We break down our spending plan in four columns, reflected on page 33 of the meeting packet. State funds are allocated to specific areas of the budget. Federal funds are also designated. Other funds are neither state nor federal funds, such as the Cultural Trust grant funds. Percent for Art funds also are distinct and separate and cannot be used for other activities. Dalton asked if we have some discretion in certain areas of the grant budget. Huff said yes, outside of the designated grant funds such as The Ford Family Foundation funds. Discussion about examples of adjusting how we spend grant funds. Huff walked through other sections of the budget. Acebo called for a lunch break at 11:56 a.m. Mountain Time. Acebo reconvened the meeting at 12:33 p.m. Operating Support Panels Huff said May 1 is the deadline for Operating Support Grants. It s a big test for our new grant portal. We have been communicating with a lot of the organizations planning to apply. Grantees are still getting used to submitting a full application every other year. Page 13 of 86

13 He reviewed the panel dates on page 41 of the meeting packet. The panels are by discipline. He asked Commissioners to be in touch with grant managers per their panel assignments. There will be panel orientations which chairs are welcome to attend. Chairs are non-scoring members of the panels. Rogers said we would send out a panel chair script to Commissioners. Stringer asked of the primary role was to lead the conference call and read the grants. Rogers said yes and to look out for policy questions, then to report back to the full Commission about the panel process. Huff said there are Commissioners who have also applied for grants; he asked them to elaborate on the value of Operating Support Grants. Stringer said he writes about 35 grant applications a year and it is challenging that there are not more funding opportunities for operations. Dalton said Operating Support is one of the best programs the Arts Commission has. Acebo said a lot of our focus has been about making sure small organizations have less paperwork, the application is more streamlined. Huff said that is very consistent with what we are hearing from the field. We are told Operating Support is the most valuable grant they receive. A lot of funders have moved away from funding operations and toward funding projects. Stringer said the most dramatic change has been a reduction in arts and culture grants and growth in DEI-focused grants. Dalton said funders are more particular about their priorities. Acebo said funding projects is more attractive to some funders. Operation of the facility can be less of a highlight for them. As a state agency we are not guided by attractive projects but supporting the organizations and their missions. Huff said Operating Support allows organizations to continue doing their good work rather than doing something new or specific. It is recognition of their value and service to the community. Discussion about the average percent of budget Operating Support Grants provide. Huff said there has been a shift from funding efficiency to funding effectiveness. Discussion about the formula for funding Operating Support Grants and the value of funding basic operations. Stringer said organizations should be responsible to report how they spent the money. Page 14 of 86

14 Rogers said they are required to submit a final report. Dalton said let s be careful not to put extra burdens on grantees. Bawa said asking for acknowledgement via a short report is okay. Discussion about what is required in the final report. Rogers asked Wagner to share a bit about how the AEP5 study is being used to advocate for the arts and local economies. In Bend the arts and cultural alliance got a proclamation about the importance of the arts to the economic vitality of the community and an arts and culture liaison to help elevate awareness of the arts more broadly. Strategic Planning Process Acebo said the process looks thorough and he is excited about moving forward. Rogers talked about the process that created our current plan. We are required by the NEA to do strategic plans. We will do town meetings as we did before. A draft timeline is in place that will be informed by other deadlines. We expect to do the meetings jointly with the Cultural Trust. He pointed out the locations of town meetings before; Kat Bell pointed out that we did at least one meeting in each of Business Oregon s 12 regions. Dalton said a great byproduct of the meetings is to hold convenings around the state, which is greatly valued. Discussion about how the convenings help to connect groups within the communities and help them share mutual challenges and experiences. Cultural Trust Update Rogers said we want to do cross sharing between the two agencies. He said the Trust is working on the reauthorization of the Cultural Tax Credit and commissioned a study from ECONorthwest. Carrie Kikel gave an overview of the work of Trust s Cultural Tax Credit Renewal Ad Hoc. Aili Schreiner spoke to work with the Nonprofit Association of Oregon to communicate federal tax reform. She thanked the Commissioners who participated in the Conversations with Funders and Partners. There were a record number of 187 Cultural Development Grant applications. Organizations are asking for larger grants. We are excited about publishing the Impact report and working to communicate its findings. Rogers pointed out page 58 in the packet that shows the distribution of Trust donors. Some of the less populated areas of the state have a higher per capita donation amount. The second graph on page 53 shows the types of organizations that receive grants from the Trust arts groups are a big recipient of Trust grants. Schreiner said the Cultural Trust Partners have launched a new technical assistance grant program with cooperative grant funds. The grants are designed to support organizational and professional development. Grant awards will be up to $2,000 for organizational development and $750 for professional development. Page 15 of 86

15 Dalton asked if there has ever been a conversation about how the Arts Commission and Cultural Trust grant programs complement or overlap. Rogers said the Trust grants are defined by statute. The admin of all grant programs is the same. Commissioner and Staff Updates Vaughn gave an overview of her approach to site visits for Arts Learning Grants. Regardless of the model or the administrative strengths all of the projects are important. She updated the group on Sarah Calvin-Stupfel s experience at the national Poetry Out Loud contest and spoke to a controversy around whether Poetry Out Loud participants need to be US citizens. Wagner said the role established in Bend is the Creative Laureate. He spoke to sessions he attended at WESTAF s State Arts Agency and Performing Arts Consortia in Denver in March (per his written report in the meeting packet). Meagan Atiyeh said things are quite busy and we just hired a new Percent for Art contractor. There are currently 23 active projects. Acebo said he likes the questions being asked for the white paper. Eleanor Sandys said the Percent for Art database is now live. She will do a brief presentation at a future meeting. The next phase is a public portal. We are selecting artists for the next couple years of Art in the Governor s Office exhibitions. Aili Schreiner said the Cultural Trust has established an Ambassador program to bring people together around arts and culture to learn about the Cultural Trust. If there is anyone in Commissioners communities who might be interested. Huff said the agencies are applying ADA standards to all communication, which will require using microphones at future Commissioner meetings. Acebo said Alyssa Macy participated in a series of talks he attended recently in Portland and congratulated her. Taylor said Arts East put on an event called Arts for All at the armory in La Grande last Saturday. Children had access to instruments and threw pottery, made sailboats out of wine corks. The Elgin Opera House will have its final performance of Hairspray this week. On Sunday she will perform with Inland Northwest Musicians to showcase young artists. Dalton said the second annual high school orchestra festival happened in Newport last weekend. It was a great experience. In March he was in Israel and Jordan for three weeks. Bawa was in Iceland with artists from seven different countries. She did a presentation on Arts Commission work that was well-received. Stringer talked about a local quilting event he attended that revealed a quilt he thought his grandmother made was actually from the 1870s. Page 16 of 86

16 Mayor Ron Verini joined the meeting to say he is thrilled with Matt Stringer s appointment as an Arts Commissioner and it will mean a lot for the arts community. Adjourn Acebo adjourned the meeting at 2:23 p.m. Requested Action: Informational only For commission input/discussion For commission action Page 17 of 86

17 August 3, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Rogers, Executive Director Executive Director Update Business Oregon We continue to work with the leadership of Business Oregon to implement the overall strategic plan. David Huff serves on the Management Leadership Team which is currently developing work plans based on actions in the strategic plan. I ve been participating in a series of phone calls with Business Oregon s Executive Team and Commission members to discuss the overall legislative budget submission. The Business Oregon Commission meeting was July 13. Cultural Advocacy Update Sue Hildick will begin as the new Executive Director on Sept. 1. Sue comes to the Coalition with substantial nonprofit and political experience. Since 2003 Sue has led the Chalkboard Project, a collaboration among major foundations focus on education outcomes. A fourth generation Oregonian, Sue is passionate about building Oregon s quality of life through creative, innovative public policy-making and investment. She has worked in many different sectors nonprofit, philanthropy, government and has learned collaborative problem-solving and leveraging of state and federal resources. Sue has a BA in government from Georgetown University and a MBA from Marylhurst University. Her awards while at Chalkboard include being named Nonprofit CEO of the Year by the Portland Business Journal, twice recognized as one of Oregon s Fifty Leaders to Watch by Oregon Business Magazine, and being named one of Oregon s Fifty Power Women by Willamette Week. Paul Cosgrove Is the new lobbyist, who has ties to the Coalition's formation. Paul will lead the Coalition's efforts to renew the Historic Property Special Assessment program and the tax credit that funds the Oregon Cultural Trust in Cultural Trust Update The Oregon Cultural Trust is excited to share a new report, Impacts of the Oregon Cultural Trust and the Cultural Tax Credit. The report finds the geographic reach of the Oregon Cultural Trust remarkable and reinforces its unique role as a stable and accessible statewide funding source for arts, heritage, history, humanities and preservation. Produced by ECONorthwest, the report concludes that the Cultural Trust has a wide-reaching influence on people s experience of culture in Oregon, supporting cultural activities and organizations in every county with higher per capita funding, up to $15 per capita, in rural counties where grant funding can be scarce. Page 18 of 86

18 The full Impact Report is at the following link, and the executive summery is located here. Budget Update The Legislative Budget Narrative for next biennium ( ) is due in August Our narrative for the Arts Commission and Cultural Trust is included in the Business Oregon budget submission. The Department of Administrative Services reviews the budget and then submits to the Governor s Office for final preparation in developing her budget, which is then submitted to the Legislature. We are constitutionally required to submit 5 and 10 percent reduction scenarios as well. As part of the budget process we are required to submit a 5% and 10% reduction plan for each of our sources of funding (General Fund, Federal Funds, Other Funds). While the general fund reduction could have major impacts on our grants and services it is highly unlikely that the federal funds and other funds would see any realized reductions in spending limitations. Other funds include income from other funders (Cultural Trust, Ford Family Foundation, etc.) and federal funds come from the National Endowment for the Arts. Please see below for the general fund 5% and 10% reduction plans, these plans were developed along with Business Oregon Leadership. The reduction plan includes two areas that would be reduced, the General Operating program and the elimination of a vacant position. Under the 10% there is a proposed reduction to the Arts Builds Communities grant program. The Operating program represents over 50% of our grantmaking budget, the reduction would lower the cap amount on grants to meet the requirement. The vacant position was created when Kat Bell salary was split between the Arts Commission and the Cultural Trust. The position was created in the biennium for the Cultural Trust s Office Manager, and was filled for a year but became vacant when the person holding the position left. To implement the reduction for Operating Support the Arts Commission would have to reduce the largest awards in the program. Currently the largest awards given are $35,000; under the 5% reduction the largest award would be $22,000. Under the 10% reduction, the largest award would be further reduced to $15,000. 5% Reduction ($193,753)= Reduces the Oregon Arts Commission s Operating Support program by $106,320 and eliminates a vacant Support Specialist position producing an additional $87,433 reduction. Reduces Max Operating Award to $22,000. Affected Organizations (6 Total): Oregon Shakespeare Festival, Portland Art Museum, Oregon Symphony Association, Regional Arts & Culture Council, Portland Opera Association, Eugene Symphony Association Inc. 10% Reduction ($387,506)= Reduces the Oregon Arts Commission s Operating Support program by $259,073 (106, ,753) and eliminates a vacant Support Specialist position for a reduction of $87,433 and reduces the Arts Builds Communities program by $41,000. Page 19 of 86

19 Reduces Max Operating Award to $15,000. Affected Organizations (16 Total): Oregon Shakespeare Festival, Portland Art Museum, Oregon Symphony Association, Regional Arts & Culture Council, Portland Center Stage, Portland Opera Association, High Desert Museum, Portland Children's Museum, Oregon Children's Theatre Company, Oregon Bach Festival, Eugene Symphony Association Inc, Literary Arts Inc, Portland Institute for Contemporary Art, Chamber Music Northwest, BodyVox Inc, Miracle Theatre Group. Operating Support Budget FY2019 General Fund = $530,000 Federal Fund = $493,000 Total Budget = $1,024,000 Reduction Plans Operating Support Budget under a 5% reduction ($106,320) General Fund = $424,000 Federal Fund = $493,000 Total Funds = $918,000 Operating Support Budget under a 10% reduction General Fund = $336,000 Federal Fund = $493,000 Total Funds = $830,000 Informational only For board input/discussion For board action Page 20 of 86

20 MEMORANDUM July 17, 2018 TO: FROM: SUBJ: Arts Commissioners Brian Rogers and Jenny Wilwong, CFO Business Oregon Recommended Changes to Arts Commission Spending Plan Attached please find a proposed FY2019 Spending Plan for the Arts Commission. This plan contains significant changes to projected income and expenses compared to the previous fiscal year. These changes are based on recommendations by Business Oregon s Fiscal Department, and are meant to ensure that the Arts Commission has the funds necessary to execute its statutory responsibilities. Details about why these changes are necessary are included below, but the basic impacts of the new spending plan are: Commission Meetings: Restricted to teleconference meetings only. In-State Travel: Restricted to essential travel only. Out-of-State Travel: Reduced to ED s participation in NASAA conference. Contracted Expenses: Restricted to completion of current projects (e.g. online grant system). No new projects that are not mission critical. Memberships: Restricted to WESTAF and NASAA. Creating Connections: Support suspended for FY2019. A small reduction in overall grantmaking (compared to FY2018). The reduction is spread across multiple programs. These unfortunate reductions will have an impact on our presence and impact around the state. The good news is that we have maintained our staffing levels and our grantmaking budget has remained largely the same as last year. Moving forward, staff is intending to spend FY2019 focusing on internal operations, policy development, and improving service to our grantees. Causes of Changes The biennium Spending Plan approved by the Arts Commission last year did not align with Business Oregon s financial reporting. These errors occurred for several reasons including staff turnover in the fiscal department as well as insufficient definitions and mutual understanding of policies and procedures around budget development and communication. These challenges have been addressed. The reporting and tracking of Other Funds did not adequately differentiate between the sources of revenue (foundation grants, disbursement from the Cultural Trust, Percent for Art revenue, etc.) which led to compounding overage for several biennia. To correct this, fiscal will create separations within the accounting system and place grant dollars separately. The approved Spending Plan did not adequately cover personnel expenses. Fiscal has advised us that the state government only funds positions at about 90-92% and vacancy savings reduces budget which is a Page 21 of 86

21 variable as well. Event/Meeting Expenses are higher than projected. Events related to our 50 th Anniversary, Arts Summit, Governors Arts Awards, and NASAA conference hosting represent a considerable allocation of resources. Expenses related to Commission meetings are also significantly higher than other commissions. As a comparison, the Arts Commission spends three to four times more in meeting expenses than the Business Oregon Commission. The Percent for Art Program does not bring in enough revenue to cover program expenses. This issue is not new but is magnified because the cash flow has been spent down to an insufficient level. The current plan is to use General Fund and Trust Partnership funds to cover personnel expenses. In the longer term, changes will need to be made to the statute if this program is to be self-sufficient. Structural Recommendations from Fiscal Align planned spending to activities in the Legislatively Approved Budget (LAB). In the past, the Arts Commission has undertaken non-grantmaking projects (Arts Summit, Building Public Will, Art in the Governor s Office, etc.) that do not have dedicated revenue sources. This practice reduces funds available for services and supplies (intended for the support of grantmaking programs) and reduces flexibility. Funding for future projects should be secured (through a Policy Option Package or external grant) before they are initiated. Redesign Percent for Arts program to become fully self-sufficient, unless statutory changes are enacted to increase the percent of revenue received. Page 22 of 86

22 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Rogers, Executive Director and David Huff, Assistant Director Spending Plan Biennium Attached is the Spending Plan for the second fiscal year of the biennium. As mentioned in our previous Commission Meeting, this plan outlines how the Commission proposes to expend funds within the guidelines set by our Legislatively Approved Budget. As detailed in the previous Budget Reduction memo, there are some significant changes to this plan compared to last fiscal year. Highlights and explanations below: Actual Expenditures/Revenue through June 30, 2018 Overview: This covers revenue and expenses in the first half of the biennium (fiscal year 7/2017 6/2018). Some items may be adjusted after the books close next month. For example, not all payments for the last round of Career Opportunity grants have been recorded at time of this memo. Other Revenue/Other Fund Beginning Balance: Line 3.1 Shows a deficit of $88k in beginning funds for Percent for Art, which needs to be made up by the end of the biennium. Grants/Project Grants: Line 5.3 To address a cash flow issue, a portion of Art Acquisition grants were paid through the General Fund. Grants/CREF (Creative Resources Economic Fund) grants: Lines are designated grants for cultural capital construction. Recipients and award amounts are set through legislation. BALANCE (Revenue - Expenses): Line 17 $250k surplus in other funds due largely to carry forward of restricted grants. $171k deficit in Percent for Art due to staffing expenses and beginning deficit. Page 23 of 86

23 Projected Revenue/Expenditures July June 2019 Overview: This covers planned revenue and expenses in the second half of the biennium. Because of how the spreadsheet works, there are a few small negative expenses. These can be ignored. Revenue o Other Revenue/Oregon Community Foundation: Line 3.3 We are not expecting support for Career Opportunity Grants again this fiscal year. We look forward to working with the new program officer to discuss future partnerships. o Other Revenue/Percent for Art Admin: Line 3.4 This revenue has relatively high uncertainty due to changes in state and university construction projects. This is our best estimate for revenue, it is on the higher side of possible outcomes. Grants o Grants to Organizations: Lines 4.1 to 4.3 Moderate reduction to Operating Support, Arts Learning, and Arts Builds Communities grant programs. These grants have been reduced by 12% 18%, compared to last year. o Grants to Individuals: Lines 6.1 to 6.3 Individual Artist Fellowship and Career Opportunity grants also saw minor reductions. Fellowships (which are less in odd years due to the partnership with Literary Arts) were reduced by one fellowship ($3,000). Career Opportunity was reduced by $10,000. The reason Career Opportunity looks larger than last year is because it includes awards from the final round of last year s awards. o Designated Grants: Lines 7.1 and 7.5 Support for Arts Northwest reduced by $7,000. Support for Arts Midwest (Creating Connections) was reduced to $0. Programs and Services o Governors Arts Awards: Line 10.1 Total budget of $5k. o Poetry Out Loud: Line 10.2 Total budget reduced to $30k, program now completely funded through Federal Funds. o IT Professional: Line 11.2 This is our budget for finishing the online grant system. o Website/ Design/Communication: Line 11.3 Web hosting, DataArts. o Misc. Professional Services: Line 11.4 No budget for other Professional Services. Admin and Operations o Personnel: Line 12.1 All Salaries moved to General Fund. o Travel: Lines 13.1 and 13.3 Significant reduction to travel expenses. Page 24 of 86

24 Balance Line 17 o General Funds: Very small surplus to cover minor fluctuation. o Federal Funds: Must be fully spent. o Other Funds: Surplus from restricted grants and transfer from the Trust. o Percent for Art: Surplus to offset deficit in previous fiscal year. Requested Action: Informational only For commission input/discussion For commission action Page 25 of 86

25 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Rogers, Executive Director and David Huff, Assistant Director Spending Plan Biennium Below please find an updated list of Proposed Designated Grants and Memberships for FY2019. Designated Grants enable the Arts Commission to partner with organizations to advance the arts in Oregon. 1 Western States Arts Federation 31,847 2 National Assembly of State Art Agencies 15,000 3 Arts Northwest 5,000 4 Oregon Folklife Network, U of O 35,000 5 Media/Literary Fellowship (Des. Grants) 26,000 6 DataArts (Cultural Data Project) 17,480 FY2019 Spending Plan Western States Arts Federation (WESTAF) is a regional nonprofit arts service organization. WESTAF provides professional training for peer groups including: folk arts, public arts; performing arts and literary arts. The National Assembly of State Arts Agencies (NASAA) is a non-profit membership organization that provides national representation for state and jurisdictional arts agencies in the USA. Arts Northwest is the regional presenting organization. They provide a regional presenting and booking conference each year. The conference is directed to presenting professionals and representatives of small medium venues and offers juried showcases, professional development workshops, and an exhibit hall for presenters, agents and booking opportunities. Page 26 of 86

26 The arts commissions of Oregon, Washington and Idaho are founding members of Arts Northwest. The Oregon Folklife Network (OFN) housed at the University of Oregon serve as a hub for statewide folklife activities. This grant (up to $35,000) matches federal funding received from the National Endowment for the Arts to support the Oregon Folklife Network. Northwest Film Center and Literary Arts, The Oregon Media Arts Fellowship(s) provide financial and other support for production expenses to enable Oregon film or video artists to create or complete new work or works in progress. The Media Arts Fellowship recognizes and assists media artists whose work shows exceptional promise and who have demonstrated a commitment to film or video art. The Arts Commission has also entered into an agreement with Literary Arts to fund to administer our Literary Fellowships in conjunction with their fellowship program. DataArts offers a unique system that enables arts and cultural organizations to enter financial, programmatic and operational data into a standardized online form. Organizations can then generate a Cultural Data Profile which is included as part of the application processes to participating grantmakers. Requested Action: Informational only For commission input/discussion For commission action Page 27 of 86

27 Oregon Arts Commission - Biennial Budget Report Biennium As of June 30, Actual Expenditures/Revenue thru June 30, Projected Revenue/Expenditures July June 2019 Internal Description LAB General Fund Federal Funds Other Funds Percent for Art Total General Fund Federal Funds Other Funds Percent for Art Total REVENUE 1) General Fund 1.1 Oregon General Fund $3,767,287 $1,843,717 $1,843,717 $1,923,570 $1,923, Restricted General Fund $1,650,000 $1,650,000 $1,650,000 $0 $0 1.3 Subtotal General $5,417,287 $3,493,717 $0 $0 $0 $3,493,717 $1,923,570 $0 $0 $0 $1,923,570 2) Federal (National Endowment for the Arts) 2.1 Arts Learning Administration $0 $0 $0 2.2 Operating Support Grant $1,519,713 $491,578 $491,578 $493,500 $493, Arts Learning Grants $193,000 $96,501 $96,501 $96,500 $96, Arts Build Communities Grants $209,400 $108,200 $108,200 $104,700 $104, Poetry Out Loud $35,000 $20,821 $20,821 $27,500 $27, Beginning Balance $0 $4,160 $4,160 $0 $0 Subtotal Federal $1,957,113 $0 $721,260 $0 $0 $721,260 $0 $722,200 $0 $0 $722,200 3) Other Revenue (includes Accounts Receivable) 3.1 Other Fund Beginning Balance $290 $60,566 ($87,730) ($27,165) $0 3.2 Oregon Cultural Trust Transfer $391,352 $196,237 $196,237 $201,432 $201, Oregon Community Foundation $95,000 $53,000 $53,000 $0 $0 3.4 Percent for Art Admin $449,235 $124,775 $124,775 $324,460 $324, The Ford Family Foundation $300,000 $150,000 $150,000 $150,000 $150, Ford Family/OCF Balance Forward $138,879 $138,879 $138,879 $0 3.7 Arts Summit Admin/Other Misc. $18,628 $18,628 $0 3.8 Subtotal Other $1,374,756 $0 $0 $617,310 $37,045 $654,354 $0 $0 $351,432 $324,460 $675,892 Total Revenue $8,749,156 $3,493,717 $721,260 $617,310 $37,045 $4,869,331 $1,923,570 $722,200 $351,432 $324,460 $3,321,662 EXPENSES GRANTS (All Special Payments) 4) Operating Support 4.1 Operating Support $2,778,553 $620,906 $491,579 $99,293 $1,211,778 $535,399 $491,000 $0 $0 $1,026, Partnership Admin (GF)/Arts Summit(OF) $0 $0 $0 $0 $0 $0 $0 4.3 Operating for Small Orgs $200,000 $96,310 $96,310 $100,000 $0 $0 $0 $100, Subtotal Operating Support Grants $2,978,553 $717,216 $491,579 $99,293 $0 $1,308,088 $635,399 $491,000 $0 $0 $1,126,399 5) Project Grants 5.1 Arts Learning $386,000 $96,501 $96,501 $193,001 $73,500 $96,500 $0 $0 $170, Arts Build Communities $418,800 $104,700 $108,200 $212,900 $70,300 $104,700 $0 $0 $175, Art Acquisition (GF/Ford Foundation) $25,000 $60,940 $85,940 $0 $0 $89,060 $0 $89, Arts Access $32,000 $4,043 $3,000 $7,043 $3,657 $0 $0 $0 $3, Subtotal Project Grants $836,800 $230,244 $204,701 $63,940 $0 $498,884 $147,457 $201,200 $89,060 $0 $437,717 8/11/ Arts Commission Budget Overview June 2018 updated Page 28 of 86

28 Actual Expenditures/Revenue thru June 30, Projected Revenue/Expenditures July June 2019 Internal Description LAB General Fund Federal Funds Other Funds Percent for Art Total General Fund Federal Funds Other Funds Percent for Art Total 6) Individual Artist Grants 6.1 Individual Artist Fellowships $66,000 $41,000 $18,000 $59,000 $23,000 $0 $0 $0 $23, Career Opportunity Grants (GF/TFF/OCF) $180,000 $54,432 $77,600 $132,032 $85,568 $0 $125,150 $0 $210, Subtotal Artist Grants $246,000 $95,432 $0 $95,600 $0 $191,032 $108,568 $0 $125,150 $0 $233,718 7) Other Designated Grants 7.1 Arts Northwest $24,000 $12,000 $12,000 $5,000 $0 $0 $0 $5, Oregon Folklife Network (UofO)) $70,000 $35,000 $35,000 $35,000 $0 $0 $0 $35, Media/Literacy Fellowship $21,000 $5,000 $5,000 $26,000 $0 $0 $0 $26, Misc. / Summit $16,672 $0 $0 $0 $0 $0 $0 7.5 Arts Midwest Inc. (Creating Connections) $0 $20,000 $20,000 $0 $0 $0 $0 $0 7.6 Visual Arts Ecology - Ford Foundation $0 $1,453 $1,453 $0 $0 ($1,453) $0 ($1,453) 7.8 Subtotal Designated Grants $131,672 $72,000 $0 $1,453 $0 $73,453 $66,000 $0 ($1,453) $0 $64,548 8) CREF Designated Grants 8.1 Benton County Historical Society $500,000 $500,000 $500,000 $0 $0 $0 $0 $0 8.2 Oregon Coast Council for the Arts $300,000 $300,000 $300,000 $0 $0 $0 $0 $0 8.3 Liberty Theater $200,000 $200,000 $200,000 $0 $0 $0 $0 $0 8.4 Cottage Theater $125,000 $125,000 $125,000 $0 $0 $0 $0 $0 8.5 High Desert Museum $125,000 $125,000 $125,000 $0 $0 $0 $0 $0 8.6 PICA--Facility Buildout $100,000 $100,000 $100,000 $0 $0 $0 $0 $0 8.7 APANO Cultural Center $300,000 $300,000 $300,000 $0 $0 $0 $0 $0 8.8 Subtotal Designated Grants $1,650,000 $1,650,000 $0 $0 $0 $1,650,000 $0 $0 $0 $0 $0 9) Federal Funds Grants Limitation Balance 8.1 Grants Federal Limitation $484,287 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 8.1 Subtotal Federal Funds Balance Grant $484,287 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 SUBTOTAL ALL GRANTS $6,327,312 $2,764,892 $696,279 $260,285 $0 $3,721,457 $957,424 $692,200 $212,758 $0 $1,862,381 8/11/ Arts Commission Budget Overview June 2018 updated Page 29 of 86

29 Actual Expenditures/Revenue thru June 30, Projected Revenue/Expenditures July June 2019 Internal Description LAB General Fund Federal Funds Other Funds Percent for Art Total General Fund Federal Funds Other Funds Percent for Art Total PROGRAMS AND SERVICES (Services & Supplies) 10) Special Programs and Projects 10.1 Arts Summit & Gov Arts Awards $10,249 $70,283 $80,532 $5,000 $0 $0 $0 $5, Poetry Out Loud $24,980 $15,249 $40,229 $0 $30,000 ($2,224) $0 $27,776 Subtotal Special Programs and Projects $0 $10,249 $24,980 $85,532 $0 $120,761 $5,000 $30,000 ($2,224) $0 $32,776 11) Professional Services 11.1 Plan & Research (% for Art Contracts) $285,397 $8,885 $81,273 $90,158 $0 $0 $0 $152,617 $152, IT Professional $30,000 $40,516 $40,516 $49,484 $0 $0 $0 $49, Website / Design / Communication $14,359 $14,359 $33,642 $0 $0 $0 $33, Misc. Professional Services $0 $0 $0 $0 $ Subtotal Professional Services $315,397 $63,759 $0 $0 $81,273 $145,033 $83,126 $0 $0 $152,617 $235,742 SUBTOTAL PROGRAM AND SERVICES $315,397 $74,008 $24,980 $85,532 $81,273 $265,793 $88,126 $30,000 ($2,224) $152,617 $268,518 ADMIN AND OPERATIONS (Personnel & Balance of S&S) 12) Personnel 12.1 Salaries & OPE $1,598,438 $517,477 $121,985 $639,462 $673,278 ($7,937) $665, Temporary $0 $0 $0 $ Subtotal Personnel $1,598,438 $517,477 $0 $0 $121,985 $639,462 $673,278 $0 $0 ($7,937) $665,341 13) Travel and Professional Development 13.1 Instate Travel $82,239 $25,066 $95 $992 $26,153 $9,347 $0 $0 $1,339 $10, Out of State Travel $24,128 $2,675 $895 $3,569 $2,765 $0 $0 $0 $2, Employee Training $16,141 $999 $603 $1,602 ($279) $0 $0 $833 $ Employee Dev. / Professional Dev./Other S&S $7,878 $0 $0 $0 $0 $0 $0 $ Subtotal Travel & Prof. Development $130,386 $28,739 $0 $990 $1,595 $31,324 $11,833 $0 $0.00 $2,172 $14,005 14) Office Expenses 14.1 Office Expenses $57,248 $4,642 $159 $4,800 $1,751 $0 $0 $220 $1, Telecommunications & Data Processing $16,195 $6,075 $558 $6,634 $5,556 $0 $0 $457 $6, Publicity & Publications $46,376 $6,470 $525 $6,995 $3,530 $0 $0 $725 $4,255 Dues & Subscriptions 14.4 GF--WESTAF and OF--NASAA $16,254 $33,153 $589 $33,742 $31,847 $0 $15,000 $697 $47, Agency Program Related S&S $22,131 $1,473 $20,500 $21,973 $31,227 $0 $0 $0 $31, Expendable & IT Expendable Property $23,441 $265 $265 $0 $0 $0 $0 $ Subtotal Office Expenses $181,645 $52,078 $0 $20,500 $1,831 $74,409 $73,910 $0 $15,000 $2,098 $91,008 15) State Government Expenses 15.1 Central Government $42,500 $23,154 $23,154 $19,345 $0 $0 $0 $19, Attorney General $14,955 $2,421 $1,092 $3,513 $7,579 $0 $0 $0 $7, Rent $72,563 $30,949 $144 $31,093 $38,428 $0 $0 ($144) $38, Subtotal State Government Expenses $130,018 $56,524 $0 $0 $1,236 $57,760 $65,352 $0 $0 ($144) $65,208 SUBTOTAL ALL ADMIN AND OPERATIONS $2,040,487 $654,818 $0 $21,490 $126,647 $802,954 $824,373 $0 $15,000 ($3,811) $835,562 16) TOTAL EXPENSES $8,683,196 $3,493,717 $721,259 $367,307 $207,921 $4,790,204 $1,869,923 $722,200 $225,533 $148,806 $2,966,462 17) BALANCE (Revenue - Expenses) $65,960 $0 $0 $250,002 ($170,876) $79,127 $53, $0.00 $125,899 $175,654 $355,200 8/11/ Arts Commission Budget Overview June 2018 updated Page 30 of 86

30 Date: August 17, 2018 To: From: RE: Oregon Arts Commission Brian Rogers, Executive Director FY19 Designated Grants and Memberships Below please find an updated list of Proposed Designated Grants and Memberships for FY Designated Grants enable the Arts Commission to partner with organizations to advance the arts in Oregon. 1 Western States Arts Federation 31,847 2 National Assembly of State Art Agencies 15,000 3 Arts Northwest 5,000 4 Oregon Folklife Network, U of O 35,000 5 Media/Literary Fellowship (Des. Grants) 26,000 6 DataArts (Cultural Data Project) 17,480 FY 19 Spending Plan Western States Arts Federation (WESTAF) is a regional nonprofit arts service organization. WESTAF provides professional training for peer groups including: folk arts, public arts; performing arts and literary arts. The National Assembly of State Arts Agencies (NASAA) is a non-profit membership organization that provides national representation for state and jurisdictional arts agencies in the USA. Arts Northwest is the regional presenting organization. They provide a regional presenting and booking conference each year. The conference is directed to presenting professionals and representatives of small medium venues and offers juried showcases, professional development workshops, and an exhibit hall for Page 31 of 86

31 presenters, agents and booking opportunities. The arts commissions of Oregon, Washington and Idaho are founding members of Arts Northwest. The Oregon Folklife Network (OFN) housed at the University of Oregon serve as a hub for statewide folklife activities. This grant (up to $35,000) matches federal funding received from the National Endowment for the Arts to support the Oregon Folklife Network. Northwest Film Center and Literary Arts, The Oregon Media Arts Fellowship(s) provides financial and other support for production expenses to enable Oregon film or video artists to create or complete new work or works in progress. The Media Arts Fellowship recognizes and assists media artists whose work shows exceptional promise and who have demonstrated a commitment to film or video art. The OAC has also entered into an agreement with Literary Arts to fund to administer our Literary Fellowships in conjunction with their fellowship program. DataArts offers a unique system that enables arts and cultural organizations to enter financial, programmatic and operational data into a standardized online form. Organizations can then generate a Cultural Data Profile which is included as part of the application processes to participating grantmakers. Requested Action: Informational only For commission input/discussion For commission action Page 32 of 86

32 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission David Huff, Assistant Director Operating Support Program Overview Operating Support applications are reviewed every other year with a Full application which are reviewed by discipline based panels, Interim applications are submitted in the off year. Interim applications are reviewed by staff to ensure organizations are operating under our eligibility and guidelines. Attached are the reports from each of the discipline panels that had a Full panel review. Summary of disciplines submitting Full and Interim applications. Full applications Dance Interdisciplinary Media Music Interim applications Arts Services Literary Theatre Visual Arts Requested Action: Informational only For commission input/discussion For commission action Page 33 of 86

33 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Avantika Bawa, Chair & Meagan Atiyeh, Visual Arts Coordinator FY 2019 Operating Support for Media Grants Music Review Panelists 1. Avantika Bawa, Artist, Oregon Arts Commissioner. Non-Voting Chair, Portland 2. Barri Chase, Writer, Director, Producer, Coos Bay 3. *Anne Richardson, Oregon Cartoon Institute, Portland 4. Ellen Thomas, Education Director, Northwest Film Center, Portland 5. Brian Vegter, Director, We Like em Short Festival, Baker City *Anne was not present at meeting due to emergency medical issue. There were five eligible applications to read, score and discuss. The panel discussion was efficient, and applicants delivered complete materials. Applicants were from Portland, Bend, and Ashland. Panel Recommendations: In the online system, connect the organization name instead of the applicant name Applicants Rank Name Region Average 1 Portland Community Media BendFilm Live Wire Radio Film Action Oregon dba Hollywood Theatre Southern Oregon Film Society Page 34 of 86

34 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Matt Stringer, Chair & Brian Wagner, Community Arts Coordinator FY19 Operating Support for Music Grants FY19 Operating Support Grant Music Review Panel 1. Matt Stringer, Panel Chair, Executive Director, Four Rivers Cultural Center 2. David Humphrey, Director, Center for the Arts, Southern Oregon University 3. Wynn Kiyama, Executive Director, Portland Taiko 4. Alex Richardson, Special Events Coordinator, City of Hillsboro 5. David Stabler, Classical Music Critic, Oregonian (retired) 6. Christine Tell, Former Director of Development, Achieve There were 41 eligible applications to read, score and discuss. The panel discussion was fairly efficient, occasionally deviated from published criteria, but stayed primarily on track. One panelist had a medical emergency on the day of the panel meeting and was not able to participate in the discussion. She had completed her review of the applications prior so we were able to use her scores and comments. A comparison of pre and post panel scores show that there were no changes to applicant ranking or scores as a result of the panel discussion. The table below provides the number of applications from each Oregon region. Region # of Applications a 1 10b Page 35 of 86

35 Panel Recommendations: 1. If the application narrative makes reference to an organizational strategic plan, the applicant should upload that SP as an attachment. This could be made as a recommendation in the guidelines for uploads. 2. Panelists expressed a variety of concerns about the use of DataArts as an aid to understanding an organization s finances and management. As an example, Data Arts provides a measurement of board giving. Many of the organizational reports did not show any board giving. However, some of those same organizations indicated in the narrative that their board did provide financial support. In general many of the comments related to the need for better orientation and training for applicant s filling out their data arts profiles if this to be an effective tool for understanding organizations. More training! 3. There were two radio broadcast stations included in this category. Panelists differed on whether or not this was the best, and most competitive, category for these applicants. Some panelists struggled to compare the artistic quality of organizations presenting live musical performance and rebroadcast of musical programming. Specific Comments by panelists in post-panel follow-up communication: While I believe the grant review process was most efficient, I have to say that I missed the coming together in person with the other panelists to get to know them and have more interaction with them in the discussion. I didn't know any of our panelists before our phone conferencing. I believe that this is an incredible way for state arts folks to meet and get to know each other and to possibly form appropriate collaborations. Panelists spend a lot of time reading the grants and the only payback is meeting each other in person. I know this process is a huge cost savings for the Commission and the money saved goes to additional grants but also the Commission should appreciate that the meeting in person of these arts folks is a huge service to arts providers in our state. Panelists were too preoccupied with the percentage of board donor ship. I like the panel s reference to the importance of the mission statement. if they do not have education in their mission we cannot ding them for minimal outreach to schools. One suggested revision to grant form: don t ask for qualifications of staff under quality of artistic Programming, because that should/could all be covered under Capacity and Management. Descriptive information about staff is helpful. The variation of how panelists gave weight to groups that do or do not pursue robust outreach and education programs. Groups are trying to fill the gap left by public school cuts to arts education, but they re also trying to expand their audiences. Outreach to underserved folks is crucial and some groups have been leading the way for many years. Portland Youth Philharmonic, among Page 36 of 86

36 others, were dinged in the 1990s for being insular and uninterested in reaching minority students and their parents. Look at them, now. The commission could include a rubric with multiple examples of effective outreach including but not exclusive to k-12, so that panelists can think beyond backfilling k-12 programs. Keep the outreach section in the application open enough that applicant organizations have the opportunity to define who their targeted population is, why they are focusing there and how their efforts will be effective. Ranking of FY19 Operating Support Applicants: Music Rank Name Region Average 1 Oregon Symphony Pacific Youth Choir Chamber Music Northwest Shedd Institute for the Arts, The John G Oregon BRAVO Youth Orchestras Metropolitan Youth Symphony Eugene Concert Choir Inc Portland Opera Association Sisters Folk Festival, Inc Portland Gay Men's Chorus Third Angle New Music Ensemble, Inc Astoria Music Festival Inc Ethos Inc Eugene Symphony Association, Inc Portland Youth Philharmonic Association My Voice Music Chamber Music Concerts Friends of Chamber Music Southern Oregon Repertory Singers Oregon Bach Festival All Classical Public Media Inc Portland Baroque Orchestra Cappella Romana Inc Rogue Valley Chorale Association Corvallis Youth Symphony Association Artichoke Community Music Portland Piano International Eugene-Springfield Youth Orchestras Oregon Repertory Singers Oregon Mozart Players Old Church Society, Inc Page 37 of 86

37 32 Eugene Opera Portland Symphonic Choir Oregon East Symphony 10A Sunriver Music Festival Youth Symphony of Southern Oregon Newport Symphony Orchestra High Desert Chamber Music Youth Music Project Portland Columbia Symphony KWAX FM Page 38 of 86

38 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Michael Dalton, Chair and David Huff, Assistant Director FY19 Operating Support for Dance Organizations Dance Review Panelists 1. Michael Dalton, Artist, Oregon Arts Commissioner. Non-Voting Chair, Corvallis 2. Tim DuRoche, Program Director, World Oregon, Portland 3. Allie Hankins, Dancer, Co-Founder, Flock, Portland 4. Jayanthi Raman, Dancer, Founder, NATYA Dance Academy, Portland There were eleven eligible applications to read, score and discuss. Regional diversity came us as a question (given that all applicants were from wither the Portland or Eugene Metro areas) as well as questions around how to compare organizations that placed more or less emphasis on Diversity, Equity, and Inclusion. Panel Recommendations: Technical feedback was given that has been incorporated into our development work on the Online Grant System Panelists requested more direction on how to evaluate DEI. Applicants Rank Name Region Average 1 Polaris Dance Company Joint Forces Dance Company Northwest Professional Dance Project Eugene Ballet Portland Ballet^The Ballet Fantastique BodyVox Inc Echo Theater Company White Bird A-WOL Dance Collective, Inc Oregon Ballet Theatre Page 39 of 86

39 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Alyssa Macy, Chair and David Huff, Assistant Director FY19 Operating Support for Interdisciplinary Organizations Interdisciplinary Review Panelists 1. Alyssa Macy, Oregon Arts Commissioner. Non-Voting Chair, Warm Springs 2. Cecilia Cec Koontz Business Manager, Central School District, Monmouth 3. Roberta Lavadour, Director, Pendleton Arts Center, Pendleton 4. Marina Martinez-Bateman, Development Manager, Open Signal, Portland 5. Jessica Nickel, Program Director, Converge 45, Portland There were twelve eligible applications to read, score and discuss. Interdisciplinary organizations are the most heterogeneous group of organizations we review. The group is regionally diverse and includes residency programs, colleges, and multidisciplinary organizations. Panel Recommendations: Overall positive technical feedback from panelists that have reviewed before. Convene in person next year if possible There was a feeling that financial data should be less subjectively evaluated. Consider an external review of financial health by financial professionals. Applicants Rank Name Region Average 1 Phame Academy PLAYA Portland Institute for Contemporary Art Tower Theatre Foundation, Inc Caldera Sitka Center for Art and Ecology The Circus Project Oregon Folklife Network Portland Children's Museum Salem Multicultual Institute Pacific Northwest College of Art Young Musicians & Artists, Inc Page 40 of 86

40 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Rogers, Executive Director and David Huff, Assistant Director FY2019 Operating Support Program Recommendation The Operating Support Program is for arts organizations over a fiscal size of $150,000, and funds may be used to support the general operations or organizations including art programing, administration and facilities. The application process is a full application every two years and an interim in the off-years. Full applications are reviewed by peer review panels based on the artistic discipline; interim applications are reviewed by staff. Scores are recommended by the panels and are used for a two-year period as one of the elements of calculating awards. A funding formula is used to calculate grant awards in the Operating Support Grant program. This memo outlines the changes made to this year s Operating Support Funding Formula, and provides details on how the formula works. As discussed in the spending plan review of this Commission agenda, the budget for the Operating Support Program in FY2018 was $1,211,778. The FY2019 budget is $1,026,399, is a decrease of $189,379 or 5%. There are 13 new organizations in the Operating Support Program, which is increasing demand for program funding. The combined fiscal size of the new organizations is $8,112,748. There are now a total of 122 organizations in the program with a total fiscal size of $235,495,064. On average, the awards represents 1.2% of the organizations operating budget. The average award is about $8,400. In order to move closer to parity and equity in funding organizations of like fiscal size and like panel score we developed a funding formula to incorporate all of the organizations simultaneously and develop four recommendations for your review and action. In a year of a decrease to our budget we are trying to minimize the hardship on organizations while maintaining our goal of parity and equity as best as possible. Most importantly, the funding formula enables the Commission to review and act on the policy of Operating Support awards rather than set individual grant amounts as recommended by panels. Page 41 of 86

41 FY2019 s funding formula is largely similar to last year s formula. Awards are calculated using three key elements: Panel Scores, Fiscal Size and the Previous Year s Operating Support Award (if applicable). This is the third year that organizations were reviewed by discipline-based panels rather than by fiscal size. Roughly half the arts organizations (Arts Services, Literary, Theater, Visual Arts) submitted Interim Applications, while the other half (Dance, Interdisciplinary, Media and Music) submitted Full Applications. Organizations submitting Full Applications received a full panel review, and their scores were entered into the funding formula. Organizations submitting Interim Applications did not receive a full panel review this cycle; their scores from last year s application were entered into the formula. How the Formula Works While the formula is highly detailed and involves some complex calculations, the process can be broken down into a series of steps that are each fairly straightforward. A summary of these steps is outlined below. 1. Full Applications - Individual panelist s scores for each application are entered into the formula. 2. Full Applications - Each panel s scores are normalized (converted to a standard distribution) and averaged. This allows the different panels to be compared on the same scale and evens out panels that might score high or low in comparison to others. 3. The normalized Full Application scores are added to a spreadsheet with the normalized Interim Application scores from last year s panels. 4. This year is the second year we used DataArts to collect financial and non-financial data. Both Full and Interim applicants complete DataArts annually. The total expenses (fiscal size) from DataArts are entered into the formula. 5. A base award is calculated for each organization based on fiscal size. This is a curve in which larger organizations have a larger base award, but a smaller percentage of award to fiscal size. 6. Each organization s base award is then either increased or decreased based on the panel score. An organization with a very high score could have their base amount increase by 100%, while a lower scoring organization might have their base amount reduced by 50%. 7. The adjusted base award is then modified by averaging it with the organization s FY2017 grant award (if applicable). This two-year rolling average smooths out the formula by reducing the increases and decreases that can happen year to year. 8. Awards are then limited to a maximum increase and decrease from the previous award. The formula scales based on last year s award size. For example, an organization that received a $5,000 award last year might have the potential to increase or decrease by more than an Page 42 of 86

42 organization that received a $30,000 award last year. Awards are also checked against ceiling and floor constraints. 9. Low scoring applications are those that scored a normalized score of 64 and below. Those organizations are recommended to receive reductions of double of the recommended reduction percentage of organizations that scored higher. For example, in recommendation A the reduction is set at a maximum of -25%; low scoring organizations are set at -50%. 10. The awards are then rebalanced to make sure they are within our Operating Support budget. 11. For new Full Applicants to the Operating Support Program we are recommending calculating a previous award for use in the formula. To calculate we averaged last year s award for 10 similar fiscal size organizations. This puts the new applicant at a similar starting point in the formula while not advantaging or disadvantaging previous recipients. 12. For new applicants that applied to discipline panels in interim status we are recommending that they resubmit next year when their full panel is convened. New applicants are required to submit a letter of interest which is reviewed by staff for eligibility and applicants are asked to complete a full application if their panel is convening in that year. If the panel is on interim status we ask the organizations to wait a year. Summary Use this year s panel scores for Full Applications Use the panel scores from last year for Interim Applications Normalization of panelist scores and panels Fiscal size of each organization is from Datarts Average increase or decrease changes under the four recommendations Maximum award changes under the four recommendations Minimum award is set at $3,000 New applicants for Full and Interim as described above in 11 and 12. The four recommendations we are presenting provide slightly different approaches, which are summarized below and on the attached funding report. Last year the selected recommendation was: Minimum Award... $3,500 Maximum Award... $40,000 Average Award... $7,765 Maximum Increase... 30% Maximum Decrease... 15% Number of Increases Number of Decreases Total Applications Page 43 of 86

43 Recommendation A Minimum Award... $3,000 Maximum Award... $30,000 Average Award... $8,430 Maximum Increase... 5% Maximum Decrease... 25% Maximum Decrease Low Scoring... 50% Number of Increases Number of Decreases Number Same as Last FY... 0 Total Applications This option is the only one that provides a slight increase for some organizations; it also the highest maximum decrease. Setting the maximum decrease at 25% enables some increases.19 organizations would receive the 25% reduction. Recommendation B Minimum Award... $3,000 Maximum Award... $30,000 Average Award... $8,432 Maximum Increase... 0% Maximum Decrease... 20% Maximum Decrease Low Scoring... 40% Number of Increases... 0 Number of Decreases Number Same as Last FY Total Applications This option provides no change to grant amounts from last year to this year. 24 organizations would receive the same amount, while 25 organizations would see a maximum reduction of 20%. Recommendation C Minimum Award... $3,000 Maximum Award... $30,000 Average Award... $8,434 Maximum Increase... 0% Maximum Decrease... 15% Maximum Decrease Low Scoring... 30% Number of Increases... 0 Number of Decreases Number Same as Last FY Total Applications This option distributes the reduction fairly evenly across all organizations. There are 60 organizations that would receive the maximum reduction of 15%. This option also reduces the number that receive the same as last year to 15. Page 44 of 86

44 Recommendation D Minimum Award... $3,000 Maximum Award... $25,000 Average Award... $8,432 Maximum Increase... 0% Maximum Decrease... 15%* Maximum Decrease Low Scoring... 30% Number of Increases... 0 Number of Decreases Number Same as Last FY Total Applications This option reduces the maximum award to $25,000, and the maximum reduction is set at 15%. By reducing the award amount the number of organizations reaching the maximum award is 40. *Note: this option also decreases four organizations that received more than $25,000 last year by up to 28% Recommendation C Staff supports Recommendation C to the Commission. This option distributes the overall budget reduction across most organizations evenly. While we are not moving closer to parity and equity in this fiscal year we are attempting to minimize undue extra hardship on organizations. Requested Action: Informational only For commission input/discussion For commission action Page 45 of 86

45 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations A and B Sorted by Fiscal Size FY 2019 Award Recommendation A Min Award: $3,000 / Max Award $30,000 Max Increase 5% Max Decrease -25% Max Decrease for Low Scoring -50% FY 2019 Award Recommendation B Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -20% Max Decrease for Low Scoring -40% # Name City Regi on Panel Cycle Budget FY18 Award Adj Score FY19 Grant (Rec A) $ Change FY18 - FY19 % Change FY178- FY19 Grant as % of Fiscal Size FY19 Grant (Rec B) $ Change FY18 - FY19 % Change FY178- FY19 Grant as % of Fiscal Size Oregon Shakespeare Festival 1 Association Ashland 6 Theatre Interim $37,294,143 $35, $30,000 -$5, % 0.1% $30,000 -$5, % 0.1% 2 Oregon Symphony Portland 4 Music Full $18,593,627 $32, $29,561 -$3, % 0.2% $29,223 -$3, % 0.2% 3 Portland Art Museum Portland 4 Visual Arts Interim $18,426,415 $33, $26,543 -$6, % 0.1% $26,592 -$6, % 0.1% Portland Center Stage at The 4 Armory Portland 4 Theatre Interim $10,034,994 $19, $20,176 $ % 0.2% $19,215 $0 0.0% 0.2% Regional Arts & Culture 5 Council Portland Arts 4 Services Interim $8,727,973 $34, $30,000 -$4, % 0.3% $30,000 -$4, % 0.3% 6 Portland Opera Association Portland 4 Music Full $7,133,875 $28, $23,749 -$4, % 0.3% $23,477 -$4, % 0.3% Oregon College of Art and 7 Craft Portland 4 Visual Arts Interim $5,851,035 $4, $4,786 $ % 0.1% $4,558 $0 0.0% 0.1% 8 Portland Children's Museum Portland Interdiscipli 4 nary Full $4,555,084 $15, $13,573 -$2, % 0.3% $13,418 -$2, % 0.3% 9 High Desert Museum^The Bend 8 Visual Arts Interim $4,515,410 $21, $20,766 -$ % 0.5% $20,528 -$ % 0.5% 10 All Classical Public Media Inc Portland 4 Music Full $3,794,047 $11, $12,401 $ % 0.3% $11,810 $0 0.0% 0.3% Jordan Schnitzer Museum of 11 Art Eugene 4 Visual Arts Interim $3,544,400 $11, $11,884 $ % 0.3% $11,670 $0 0.0% 0.3% 12 Artists Repertory Theatre Portland 4 Theatre Interim $3,502,263 $7, $8,332 $ % 0.2% $7,935 $0 0.0% 0.2% Oregon Children's Theatre 13 Company Portland 4 Theatre Interim $3,190,469 $18, $17,094 -$1, % 0.5% $16,899 -$2, % 0.5% 14 Portland Community Media Portland 4 Film/Media Full $2,915,268 $0 97 $18,704 $18,704 New 0.6% $18,490 $18,490 New 0.6% Film Action Oregon dba 15 Hollywood Theatre Portland 4 Film/Media Full $2,699,068 $8, $7,902 -$ % 0.3% $7,811 -$ % 0.3% Interdiscipli 16 Caldera Portland 4 nary Full $2,644,552 $15, $14,070 -$1, % 0.5% $13,909 -$1, % 0.5% Page 46 of 86

46 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations A and B Sorted by Fiscal Size FY 2019 Award Recommendation A Min Award: $3,000 / Max Award $30,000 Max Increase 5% Max Decrease -25% Max Decrease for Low Scoring -50% FY 2019 Award Recommendation B Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -20% Max Decrease for Low Scoring -40% Eugene Symphony 17 Association, Inc. Eugene 4 Music Full $2,604,109 $22, $17,054 -$5, % 0.7% $18,191 -$4, % 0.7% John G Shedd Institute for 18 the Arts^The Eugene 4 Music Full $2,497,919 $14, $14,451 -$ % 0.6% $14,286 -$ % 0.6% 19 Oregon Bach Festival Eugene 4 Music Full $2,443,432 $20, $15,611 -$4, % 0.6% $16,446 -$4, % 0.7% 20 Literary Arts Inc Portland 4 Literary Interim $2,439,333 $17, $15,239 -$2, % 0.6% $15,064 -$2, % 0.6% Broadway Rose Theatre 21 Company Tigard 4 Theatre Interim $2,346,186 $11, $10,998 -$ % 0.5% $10,872 -$ % 0.5% Northwest Children's Theater 22 & School Inc Portland 4 Theatre Interim $2,105,150 $9, $10,480 $ % 0.5% $9,981 $0 0.0% 0.5% 23 Eugene Ballet Eugene 4 Dance Full $2,003,967 $13, $11,471 -$1, % 0.6% $11,340 -$1, % 0.6% Young Audiences of Oregon 24 Inc Portland Arts 4 Services Interim $1,981,124 $6, $6,766 $ % 0.3% $6,444 $0 0.0% 0.3% Portland Institute for 25 Contemporary Art Portland Interdiscipli 4 nary Full $1,880,942 $17, $14,248 -$2, % 0.8% $14,085 -$2, % 0.7% Northwest Professional 26 Dance Project Portland 4 Dance Full $1,860,535 $9, $10,218 $ % 0.5% $9,731 $0 0.0% 0.5% 27 Youth Music Project West Linn 4 Music Full $1,857,328 $8, $6,379 -$2, % 0.3% $6,804 -$1, % 0.4% 28 Lakewood Center for the Arts Lake Oswego Arts 11 Services Interim $1,843,379 $12, $12,065 -$ % 0.7% $11,927 -$ % 0.6% Tower Theatre Foundation, 29 Inc. Bend Interdiscipli 8 nary Full $1,753,855 $3, $3,675 $ % 0.2% $3,500 $0 0.0% 0.2% 30 White Bird Portland 4 Dance Full $1,702,833 $11, $9,919 -$1, % 0.6% $9,806 -$1, % 0.6% 31 Chamber Music Northwest Portland 4 Music Full $1,651,992 $16, $14,132 -$2, % 0.9% $13,970 -$2, % 0.8% 32 BodyVox Inc. Portland 4 Dance Full $1,164,934 $17, $12,964 -$4, % 1.1% $13,828 -$3, % 1.2% 33 Ethos Inc. Portland 4 Music Full $1,124,203 $6, $6,350 $ % 0.6% $6,048 $0 0.0% 0.5% 34 Ross Ragland Theater Klamath Falls 9 Theatre Interim $1,044,844 $15, $11,539 -$3, % 1.1% $12,308 -$3, % 1.2% 35 Portland Playhouse Portland 4 Theatre Interim $975,837 $11, $10,061 -$1, % 1.0% $9,946 -$1, % 1.0% 36 Portland Baroque Orchestra Portland 4 Music Full $974,133 $12, $9,873 -$2, % 1.0% $9,794 -$2, % 1.0% Out of 37 Enlightened Theatrics Salem 5 Cycle Full $923,296 $0 80 $8,327 $8,327 New 0.9% $8,231 $8,231 New 0.9% Page 47 of 86

47 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations A and B Sorted by Fiscal Size FY 2019 Award Recommendation A Min Award: $3,000 / Max Award $30,000 Max Increase 5% Max Decrease -25% Max Decrease for Low Scoring -50% FY 2019 Award Recommendation B Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -20% Max Decrease for Low Scoring -40% 38 Sisters Folk Festival, Inc. Sisters 8 Music Full $881,646 $6, $7,016 $ % 0.8% $6,682 $0 0.0% 0.8% 39 Salem Art Association Salem Arts 5 Services Interim $861,159 $15, $12,073 -$2, % 1.4% $12,043 -$3, % 1.4% Portland Youth Philharmonic 40 Association Portland 4 Music Full $860,936 $4, $5,157 $ % 0.6% $4,911 $0 0.0% 0.6% 41 Portland Ballet^The Portland 4 Dance Full $837,873 $8, $7,770 -$ % 0.9% $7,681 -$ % 0.9% Sitka Center for Art and 42 Ecology Otis Interdiscipli 5 nary Full $803,765 $9, $8,577 -$ % 1.1% $8,479 -$ % 1.1% 43 Cappella Romana Inc Portland 4 Music Full $797,003 $10, $8,588 -$1, % 1.1% $8,490 -$1, % 1.1% Oregon BRAVO Youth 44 Orchestras Portland 4 Music Full $782,256 $9, $8,852 -$ % 1.1% $8,750 -$ % 1.1% 45 Phame Academy Portland Interdiscipli 4 nary Full $747,847 $7, $8,203 $ % 1.1% $7,812 $0 0.0% 1.0% 46 Circus Project^The Portland Interdiscipli 4 nary Full $706,380 $8, $7,868 -$ % 1.1% $7,778 -$1, % 1.1% 47 Hallie Ford Museum of Art Salem 5 Visual Arts Interim $674,258 $8, $7,629 -$1, % 1.1% $7,542 -$1, % 1.1% 48 Third Rail Repertory Theatre Portland 4 Theatre Interim $650,089 $11, $8,602 -$2, % 1.3% $8,807 -$2, % 1.4% Metropolitan Youth 49 Symphony Portland 4 Music Full $647,258 $10, $8,988 -$1, % 1.4% $8,885 -$1, % 1.4% 50 Lane Arts Council Eugene Arts 4 Services Interim $627,620 $16, $12,743 -$4, % 2.0% $13,593 -$3, % 2.2% 51 Chamber Music^Friends of Portland 4 Music Full $620,383 $9, $8,201 -$1, % 1.3% $8,108 -$1, % 1.3% 52 BendFilm Bend 8 Film/Media Full $618,198 $4, $4,736 $ % 0.8% $4,510 $0 0.0% 0.7% Southern Oregon Film 53 Society Ashland 6 Film/Media Full $616,354 $4, $4,813 $ % 0.8% $4,584 $0 0.0% 0.7% 54 Pentacle Theatre Inc Salem 5 Theatre Interim $597,067 $6, $6,035 -$ % 1.0% $5,966 -$ % 1.0% Lord Leebrick Theatre 55 Company Eugene 4 Theatre Interim $557,526 $4, $4,946 $ % 0.9% $4,710 $0 0.0% 0.8% 56 Portland Piano International Portland 4 Music Full $555,535 $6, $6,168 -$ % 1.1% $6,098 -$ % 1.1% 57 Profile Theatre Project Portland 4 Theatre Interim $532,316 $6, $6,346 $ % 1.2% $6,044 $0 0.0% 1.1% 58 Old Church Society, Inc. Portland 4 Music Full $529,528 $7, $6,130 -$ % 1.2% $6,060 -$1, % 1.1% 59 Portland Gay Men's Chorus Portland 4 Music Full $527,651 $8, $7,691 -$ % 1.5% $7,603 -$1, % 1.4% Page 48 of 86

48 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations A and B Sorted by Fiscal Size FY 2019 Award Recommendation A Min Award: $3,000 / Max Award $30,000 Max Increase 5% Max Decrease -25% Max Decrease for Low Scoring -50% FY 2019 Award Recommendation B Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -20% Max Decrease for Low Scoring -40% 60 A-WOL Dance Collective, Inc Clackamas 4 Dance Full $524,378 $0 71 $5,129 $5,129 New 1.0% $5,070 $5,070 New 1.0% 61 Live Wire Radio Portland 4 Film/Media Full $524,163 $11, $8,346 -$2, % 1.6% $8,902 -$2, % 1.7% August Wilson Red Door 62 Project Portland 4 Theatre Interim $498,686 $7, $6,839 -$ % 1.4% $6,760 -$ % 1.4% Oregon Coast Council for the 63 Arts Newport Arts 2 Services Interim $498,618 $15, $11,395 -$3, % 2.3% $12,154 -$3, % 2.4% 64 Eugene Opera Eugene 4 Music Full $497,152 $6, $5,839 -$ % 1.2% $5,772 -$ % 1.2% 65 Ballet Fantastique Eugene 4 Dance Full $475,385 $4, $4,241 $ % 0.9% $4,039 $0 0.0% 0.8% 66 Lincoln City Cultural Center Lincoln City Arts 2 Services Interim $447,192 $4, $4,595 $ % 1.0% $4,376 $0 0.0% 1.0% Interdiscipli 67 Oregon Folklife Network Eugene 4 nary Full $444,361 $0 75 $5,414 $5,414 New 1.2% $5,352 $5,352 New 1.2% 68 Echo Theater Company Portland 4 Dance Full $440,631 $0 77 $5,708 $5,708 New 1.3% $5,643 $5,643 New 1.3% Arts 69 Columbia Arts Hood River 7 Services Interim $435,992 $8, $6,787 -$1, % 1.6% $6,769 -$1, % 1.6% 70 YU Contemporary Inc Portland 4 Visual Arts Interim $435,599 $5, $5,505 -$ % 1.3% $5,442 -$ % 1.2% 71 Fishtrap Inc Enterprise 11 Literary Interim $435,055 $8, $6,665 -$2, % 1.5% $7,109 -$1, % 1.6% 72 Polaris Dance Company Portland 4 Dance Full $430,076 $7, $7,823 $ % 1.8% $7,450 $0 0.0% 1.7% Imago the Theatre Mask 73 Ensemble Portland 4 Theatre Interim $425,784 $4, $4,981 $ % 1.2% $4,744 $0 0.0% 1.1% 74 Eugene Concert Choir Inc Eugene 4 Music Full $425,441 $8, $7,240 -$ % 1.7% $7,157 -$ % 1.7% 75 Pacific Youth Choir Portland 4 Music Full $424,158 $8, $7,735 -$ % 1.8% $7,647 -$ % 1.8% Arts Action Alliance 76 Foundation Oregon City Arts 4 Services Interim $410,028 $10, $8,015 -$2, % 2.0% $8,550 -$2, % 2.1% 77 Corvallis Arts Center Inc Corvallis Arts 2 Services Interim $404,946 $8, $6,471 -$2, % 1.6% $6,902 -$1, % 1.7% Umpqua Valley Arts 78 Association Roseburg Arts 3 Services Interim $396,540 $8, $6,135 -$2, % 1.5% $6,544 -$1, % 1.7% 79 Artichoke Community Music Portland 4 Music Full $379,933 $0 79 $5,755 $5,755 New 1.5% $5,689 $5,689 New 1.5% Summer Interdiscipli 80 PLAYA Lake 9 nary Full $375,495 $7, $7,022 -$ % 1.9% $6,942 -$ % 1.8% Page 49 of 86

49 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations A and B Sorted by Fiscal Size FY 2019 Award Recommendation A Min Award: $3,000 / Max Award $30,000 Max Increase 5% Max Decrease -25% Max Decrease for Low Scoring -50% FY 2019 Award Recommendation B Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -20% Max Decrease for Low Scoring -40% Newport Symphony Orchestra Newport 2 Music Full $364,482 $4, $4,029 -$51-1.2% 1.1% $3,983 -$97-2.4% 1.1% CoHo Productions Ltd Portland 4 Theatre Interim $360,227 $4, $4,427 $ % 1.2% $4,327 $0 0.0% 1.2% 83 Oregon Mozart Players Eugene 4 Music Full $355,958 $5, $4,804 -$ % 1.3% $4,749 -$ % 1.3% 84 Oregon Repertory Singers Portland 4 Music Full $355,521 $3, $3,675 $ % 1.0% $3,500 $0 0.0% 1.0% 85 Cottage Theatre Cottage Grove 2 Theatre Interim $340,683 $3, $3,538 -$ % 1.0% $3,498 -$ % 1.0% 86 Write Around Portland Portland 4 Literary Interim $331,296 $12, $9,418 -$3, % 2.8% $10,046 -$2, % 3.0% 87 Astoria Music Festival Inc Astoria 1 Music Full $330,341 $6, $6,142 -$ % 1.9% $6,071 -$ % 1.8% Crossroads Creative and 88 Performing Arts Center Inc Baker City Arts 11 Services Interim $327,824 $3, $3,835 $97 2.6% 1.2% $3,738 $0 0.0% 1.1% 89 Sunriver Music Festival Sunriver 8 Music Full $322,654 $5, $4,718 -$ % 1.5% $4,664 -$ % 1.4% 90 Salem Multi Institute Salem Interdiscipli 5 nary Full $318,927 $8, $6,246 -$2, % 2.0% $6,662 -$1, % 2.1% 91 Coos Art Museum Coos Bay 3 Visual Arts Interim $316,266 $7, $6,430 -$ % 2.0% $6,357 -$ % 2.0% 92 Arts Council of Pendleton Pendleton Arts 10A Services Interim $298,561 $13, $10,484 -$3, % 3.5% $11,183 -$2, % 3.7% 93 My Voice Music Portland 4 Music Full $295,300 $5, $5,297 -$ % 1.8% $5,236 -$ % 1.8% 94 Chamber Music Concerts Ashland 6 Music Full $286,863 $6, $5,447 -$ % 1.9% $5,384 -$ % 1.9% Eugene-Springfield Youth 95 Orchestras Eugene 4 Music Full $281,043 $5, $5,076 -$ % 1.8% $5,018 -$ % 1.8% Independent Publishing 96 Resource Center Portland 4 Literary Interim $261,558 $9, $7,028 -$2, % 2.7% $7,496 -$1, % 2.9% Third Angle New Music 97 Ensemble, Inc. Portland 4 Music Full $256,370 $5, $5,282 -$ % 2.1% $5,221 -$ % 2.0% Corvallis Youth Symphony 98 Association Corvallis 2 Music Full $215,557 $0 80 $4,703 $4,703 New 2.2% $4,649 $4,649 New 2.2% 99 PlayWrite Portland 4 Theatre Interim $215,306 $8, $6,408 -$2, % 3.0% $6,835 -$1, % 3.2% 100 Joint Forces Dance Company Eugene 4 Dance Full $182,474 $6, $5,811 -$ % 3.2% $5,744 -$1, % 3.1% Disjecta Contemporary Art 101 Center Inc Portland 4 Visual Arts Interim $175,828 $14, $10,556 -$3, % 6.0% $11,260 -$2, % 6.4% Page 50 of 86

50 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations A and B Sorted by Fiscal Size FY 2019 Award Recommendation A Min Award: $3,000 / Max Award $30,000 Max Increase 5% Max Decrease -25% Max Decrease for Low Scoring -50% FY 2019 Award Recommendation B Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -20% Max Decrease for Low Scoring -40% Eastern Oregon Regional 102 Arts Council La Grande Arts 10A Services Interim $175,161 $3, $3,153 -$ % 1.8% $3,117 -$ % 1.8% 103 Portland Symphonic Choir Portland 4 Music Full $173,019 $5, $4,347 -$1, % 2.5% $4,444 -$1, % 2.6% 104 Oregon East Symphony Pendleton 10A Music Full $156,410 $3, $3,337 -$ % 2.1% $3,299 -$ % 2.1% Southern Oregon Repertory 105 Singers Ashland 6 Music Full $155,934 $0 83 $4,360 $4,360 New 2.8% $4,310 $4,310 New 2.8% 106 High Desert Chamber Music Bend 8 Music Full $148,921 $0 70 $3,000 $3,000 New 2.0% $3,000 $3,000 New 2.0% Youth Symphony of Southern 107 Oregon Medford 6 Music Full $147,042 $5, $4,274 -$1, % 2.9% $4,559 -$1, % 3.1% Rogue Valley Chorale 108 Association Medford 6 Music Full $95,054 $3, $3,258 -$ % 3.4% $3,221 -$ % 3.4% Low Scoring Applications Pacific Northwest College of Interdiscipli 109 Art Portland 4 nary Full $16,923,843 $9, $7,044 -$2, % 0.0% $7,483 -$2, % 0.0% 110 Oregon Ballet Theatre Portland 4 Dance Full $6,825,977 $15, $7,935 -$7, % 0.1% $8,429 -$6, % 0.1% Western Alliance of Arts 111 Administrators Foundation Portland Arts 4 Services Interim $803,752 $6, $5,134 -$1, % 0.6% $5,176 -$1, % 0.6% 112 KWAX FM 91.1 Eugene 4 Music Full $533,037 $0 34 $0 $0 New 0.0% $0 $0 New 0.0% Young Musicians & Artists, Interdiscipli 113 Inc Portland 4 nary Full $480,690 $6, $3,117 -$3, % 0.6% $3,312 -$3, % 0.7% Clackamas Repertory Oregon 114 Theatre City 4 Theatre Interim $364,867 $3, $3,126 -$ % 0.9% $3,091 -$ % 0.8% 115 Triangle Productions Portland 4 Theatre Interim $340,602 $7, $5,924 -$1, % 1.7% $6,319 -$1, % 1.9% 116 Portland Columbia Symphony Portland 4 Music Full $304,201 $0 62 $3,000 $3,000 New 1.0% $3,000 $3,000 New 1.0% Ashland Artisan Gallery & Art 117 Center Medford 6 Visual Arts Interim $227,950 $3, $3,000 -$ % 1.3% $3,000 -$ % 1.3% Off Cyce First Time Applications (review next cycle) Artula Institute for Art and 118 Environmental Education Bandon 3 Visual Arts Interim $807,251 $0 N/A $3,000 $3,000 New 0.4% $3,000 $3,000 New 0.4% 119 Historic Elsinore Theatre Inc Salem 5 Theatre Interim $773,400 $3,500 N/A $3,000 -$ % 0.4% $3,022 -$ % 0.4% Page 51 of 86

51 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations A and B Sorted by Fiscal Size FY 2019 Award Recommendation A Min Award: $3,000 / Max Award $30,000 Max Increase 5% Max Decrease -25% Max Decrease for Low Scoring -50% FY 2019 Award Recommendation B Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -20% Max Decrease for Low Scoring -40% 120 Liberty Restoration Inc Astoria 1 Theatre Interim $360,852 $3,500 N/A $3,000 -$ % 0.8% $3,022 -$ % 0.8% Children's Healing Art Project Arts 121 Inc Portland 4 Services Interim $319,980 $0 N/A $3,000 $3,000 New 0.9% $3,000 $3,000 New 0.9% Josephy Center for Arts and Arts 122 Culture Joseph 11 Services Interim $219,867 $3,500 N/A $3,000 -$ % 1.4% $3,022 -$ % 1.4% $235,495,064 $1,106,379 $1,028,491 -$77,888 $1,028,735 -$77,644 Fiscal Size of New Orgs $8,112,748 Average % Change -11.2% Average % Change -11.6% Median % Change -11.0% Median % Change -12.0% Average Award % to Fiscal Size 1.2% Average Award % to Fiscal Size 1.2% Median Award % to Fiscal Size 1.1% Median Award % to Fiscal Size 1.1% Number of Increases 24 Number of Increases 0 Number of Decreases 85 Number of Decreases 85 Number of Same as last FY 0 Number of Same as last FY 24 Average Award Amount $8,430 Average Award Amount $8,432 Median Award Amount $6,777 Median Award Amount $6,820 Number Same as Last FY 0 Number Same as Last FY 24 Number of New Orgs 13 Number of New Orgs 13 Page 52 of 86

52 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations C and D Sorted by Fiscal Size FY 2019 Award Recommendation C Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring -30% FY 2019 Award Recommendation D Min Award: $3,000 / Max Award $25,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring: -30% # Name City Regi on Panel Cycle Budget FY18 Award Adj Score FY19 Grant (Rec C) $ Change FY18 - FY19 % Change FY18- FY19 Grant as % of Fiscal Size FY19 Grant (Rec D) $ Change FY18 - FY19 Oregon Shakespeare Festival 1 Association Ashland 6 Theatre Interim $37,294,143 $35, $29,750 -$5, % 0.1% $25,000 -$10, % 0.1% 2 Oregon Symphony Portland 4 Music Full $18,593,627 $32, $27,913 -$4, % 0.2% $25,000 -$7, % 0.1% 3 Portland Art Museum Portland 4 Visual Arts Interim $18,426,415 $33, $28,254 -$4, % 0.2% $25,000 -$8, % 0.1% Portland Center Stage at The 4 Armory Portland 4 Theatre Interim $10,034,994 $19, $19,215 $0 0.0% 0.2% $19,215 $0 0.0% 0.2% Regional Arts & Culture 5 Council Portland Arts 4 Services Interim $8,727,973 $34, $29,642 -$5, % 0.3% $25,000 -$9, % 0.3% 6 Portland Opera Association Portland 4 Music Full $7,133,875 $28, $23,939 -$4, % 0.3% $23,939 -$4, % 0.3% Oregon College of Art and 7 Craft Portland 4 Visual Arts Interim $5,851,035 $4, $4,558 $0 0.0% 0.1% $4,558 $0 0.0% 0.1% 8 Portland Children's Museum Portland Interdiscipli 4 nary Full $4,555,084 $15, $13,473 -$2, % 0.3% $13,473 -$2, % 0.3% 9 High Desert Museum^The Bend 8 Visual Arts Interim $4,515,410 $21, $19,021 -$2, % 0.4% $20,198 -$ % 0.4% 10 All Classical Public Media Inc Portland 4 Music Full $3,794,047 $11, $11,402 -$ % 0.3% $11,810 $0 0.0% 0.3% Jordan Schnitzer Museum of 11 Art Eugene 4 Visual Arts Interim $3,544,400 $11, $10,885 -$ % 0.3% $11,559 -$ % 0.3% 12 Artists Repertory Theatre Portland 4 Theatre Interim $3,502,263 $7, $7,935 $0 0.0% 0.2% $7,935 $0 0.0% 0.2% Oregon Children's Theatre 13 Company Portland 4 Theatre Interim $3,190,469 $18, $16,069 -$2, % 0.5% $16,627 -$2, % 0.5% 14 Portland Community Media Portland 4 Film/Media Full $2,915,268 $0 97 $17,132 $17,132 New 0.6% $18,192 $18,192 New 0.6% Film Action Oregon dba 15 Hollywood Theatre Portland 4 Film/Media Full $2,699,068 $8, $7,372 -$1, % 0.3% $7,686 -$ % 0.3% 16 Caldera Portland Interdiscipli 4 nary Full $2,644,552 $15, $13,008 -$2, % 0.5% $13,686 -$1, % 0.5% % Change FY18- FY19 Grant as % of Fiscal Size Page 53 of 86

53 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations C and D Sorted by Fiscal Size FY 2019 Award Recommendation C Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring -30% FY 2019 Award Recommendation D Min Award: $3,000 / Max Award $25,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring: -30% Eugene Symphony 17 Association, Inc. Eugene 4 Music Full $2,604,109 $22, $19,328 -$3, % 0.7% $19,328 -$3, % 0.7% John G Shedd Institute for the 18 Arts^The Eugene 4 Music Full $2,497,919 $14, $13,237 -$1, % 0.5% $14,056 -$ % 0.6% 19 Oregon Bach Festival Eugene 4 Music Full $2,443,432 $20, $17,474 -$3, % 0.7% $17,474 -$3, % 0.7% 20 Literary Arts Inc Portland 4 Literary Interim $2,439,333 $17, $15,028 -$2, % 0.6% $15,028 -$2, % 0.6% Broadway Rose Theatre 21 Company Tigard 4 Theatre Interim $2,346,186 $11, $10,074 -$1, % 0.4% $10,697 -$ % 0.5% Northwest Children's Theater 22 & School Inc Portland 4 Theatre Interim $2,105,150 $9, $9,981 $0 0.0% 0.5% $9,981 $0 0.0% 0.5% 23 Eugene Ballet Eugene 4 Dance Full $2,003,967 $13, $11,179 -$1, % 0.6% $11,179 -$1, % 0.6% Young Audiences of Oregon 24 Inc Portland Arts 4 Services Interim $1,981,124 $6, $6,444 $0 0.0% 0.3% $6,444 $0 0.0% 0.3% Portland Institute for 25 Contemporary Art Portland Interdiscipli 4 nary Full $1,880,942 $17, $14,475 -$2, % 0.8% $14,475 -$2, % 0.8% Northwest Professional 26 Dance Project Portland 4 Dance Full $1,860,535 $9, $9,731 $0 0.0% 0.5% $9,731 $0 0.0% 0.5% 27 Youth Music Project West Linn 4 Music Full $1,857,328 $8, $7,229 -$1, % 0.4% $7,229 -$1, % 0.4% 28 Lakewood Center for the Arts Lake Oswego Arts 11 Services Interim $1,843,379 $12, $11,051 -$1, % 0.6% $11,735 -$1, % 0.6% Tower Theatre Foundation, 29 Inc. Bend Interdiscipli 8 nary Full $1,753,855 $3, $3,500 $0 0.0% 0.2% $3,500 $0 0.0% 0.2% 30 White Bird Portland 4 Dance Full $1,702,833 $11, $9,947 -$1, % 0.6% $9,947 -$1, % 0.6% 31 Chamber Music Northwest Portland 4 Music Full $1,651,992 $16, $14,193 -$2, % 0.9% $14,193 -$2, % 0.9% 32 BodyVox Inc. Portland 4 Dance Full $1,164,934 $17, $14,692 -$2, % 1.3% $14,692 -$2, % 1.3% 33 Ethos Inc. Portland 4 Music Full $1,124,203 $6, $6,048 $0 0.0% 0.5% $6,048 $0 0.0% 0.5% 34 Ross Ragland Theater Klamath Falls 9 Theatre Interim $1,044,844 $15, $13,077 -$2, % 1.3% $13,077 -$2, % 1.3% 35 Portland Playhouse Portland 4 Theatre Interim $975,837 $11, $9,892 -$1, % 1.0% $9,892 -$1, % 1.0% 36 Portland Baroque Orchestra Portland 4 Music Full $974,133 $12, $10,406 -$1, % 1.1% $10,406 -$1, % 1.1% Out of 37 Enlightened Theatrics Salem 5 Cycle Full $923,296 $0 80 $7,627 $7,627 New 0.8% $8,099 $8,099 New 0.9% Page 54 of 86

54 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations C and D Sorted by Fiscal Size FY 2019 Award Recommendation C Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring -30% FY 2019 Award Recommendation D Min Award: $3,000 / Max Award $25,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring: -30% 38 Sisters Folk Festival, Inc. Sisters 8 Music Full $881,646 $6, $6,682 $0 0.0% 0.8% $6,682 $0 0.0% 0.8% 39 Salem Art Association Salem Arts 5 Services Interim $861,159 $15, $12,796 -$2, % 1.5% $12,796 -$2, % 1.5% Portland Youth Philharmonic 40 Association Portland 4 Music Full $860,936 $4, $4,911 $0 0.0% 0.6% $4,911 $0 0.0% 0.6% 41 Portland Ballet^The Portland 4 Dance Full $837,873 $8, $7,266 -$1, % 0.9% $7,557 -$ % 0.9% Sitka Center for Art and 42 Ecology Otis Interdiscipli 5 nary Full $803,765 $9, $7,856 -$1, % 1.0% $8,343 -$ % 1.0% 43 Cappella Romana Inc Portland 4 Music Full $797,003 $10, $8,690 -$1, % 1.1% $8,690 -$1, % 1.1% Oregon BRAVO Youth 44 Orchestras Portland 4 Music Full $782,256 $9, $8,108 -$1, % 1.0% $8,610 -$ % 1.1% 45 Phame Academy Portland Interdiscipli 4 nary Full $747,847 $7, $7,812 $0 0.0% 1.0% $7,812 $0 0.0% 1.0% 46 Circus Project^The Portland Interdiscipli 4 nary Full $706,380 $8, $7,517 -$1, % 1.1% $7,653 -$1, % 1.1% 47 Hallie Ford Museum of Art Salem 5 Visual Arts Interim $674,258 $8, $7,587 -$1, % 1.1% $7,587 -$1, % 1.1% 48 Third Rail Repertory Theatre Portland 4 Theatre Interim $650,089 $11, $9,358 -$1, % 1.4% $9,358 -$1, % 1.4% Metropolitan Youth 49 Symphony Portland 4 Music Full $647,258 $10, $8,877 -$1, % 1.4% $8,877 -$1, % 1.4% 50 Lane Arts Council Eugene Arts 4 Services Interim $627,620 $16, $14,442 -$2, % 2.3% $14,442 -$2, % 2.3% 51 Chamber Music^Friends of Portland 4 Music Full $620,383 $9, $8,480 -$1, % 1.4% $8,480 -$1, % 1.4% 52 BendFilm Bend 8 Film/Media Full $618,198 $4, $4,510 $0 0.0% 0.7% $4,510 $0 0.0% 0.7% 53 Southern Oregon Film Society Ashland 6 Film/Media Full $616,354 $4, $4,584 $0 0.0% 0.7% $4,584 $0 0.0% 0.7% 54 Pentacle Theatre Inc Salem 5 Theatre Interim $597,067 $6, $5,528 -$ % 0.9% $5,870 -$ % 1.0% Lord Leebrick Theatre 55 Company Eugene 4 Theatre Interim $557,526 $4, $4,612 -$98-2.1% 0.8% $4,710 $0 0.0% 0.8% 56 Portland Piano International Portland 4 Music Full $555,535 $6, $5,658 -$ % 1.0% $6,000 -$ % 1.1% 57 Profile Theatre Project Portland 4 Theatre Interim $532,316 $6, $5,899 -$ % 1.1% $6,044 $0 0.0% 1.1% 58 Old Church Society, Inc. Portland 4 Music Full $529,528 $7, $6,021 -$1, % 1.1% $6,021 -$1, % 1.1% 59 Portland Gay Men's Chorus Portland 4 Music Full $527,651 $8, $7,361 -$1, % 1.4% $7,481 -$1, % 1.4% Page 55 of 86

55 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations C and D Sorted by Fiscal Size FY 2019 Award Recommendation C Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring -30% FY 2019 Award Recommendation D Min Award: $3,000 / Max Award $25,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring: -30% 60 A-WOL Dance Collective, Inc Clackamas 4 Dance Full $524,378 $0 71 $4,698 $4,698 New 0.9% $4,989 $4,989 New 1.0% 61 Live Wire Radio Portland 4 Film/Media Full $524,163 $11, $9,459 -$1, % 1.8% $9,459 -$1, % 1.8% August Wilson Red Door 62 Project Portland 4 Theatre Interim $498,686 $7, $6,264 -$ % 1.3% $6,652 -$ % 1.3% Oregon Coast Council for the 63 Arts Newport Arts 2 Services Interim $498,618 $15, $12,914 -$2, % 2.6% $12,914 -$2, % 2.6% 64 Eugene Opera Eugene 4 Music Full $497,152 $6, $5,681 -$1, % 1.1% $5,681 -$1, % 1.1% 65 Ballet Fantastique Eugene 4 Dance Full $475,385 $4, $4,039 $0 0.0% 0.8% $4,039 $0 0.0% 0.8% 66 Lincoln City Cultural Center Lincoln City Arts 2 Services Interim $447,192 $4, $4,257 -$ % 1.0% $4,376 $0 0.0% 1.0% Interdiscipli 67 Oregon Folklife Network Eugene 4 nary Full $444,361 $0 75 $4,959 $4,959 New 1.1% $5,265 $5,265 New 1.2% 68 Echo Theater Company Portland 4 Dance Full $440,631 $0 77 $5,229 $5,229 New 1.2% $5,552 $5,552 New 1.3% Arts 69 Columbia Arts Hood River 7 Services Interim $435,992 $8, $7,192 -$1, % 1.6% $7,192 -$1, % 1.6% 70 YU Contemporary Inc Portland 4 Visual Arts Interim $435,599 $5, $5,095 -$ % 1.2% $5,354 -$ % 1.2% 71 Fishtrap Inc Enterprise 11 Literary Interim $435,055 $8, $7,553 -$1, % 1.7% $7,553 -$1, % 1.7% 72 Polaris Dance Company Portland 4 Dance Full $430,076 $7, $7,282 -$ % 1.7% $7,450 $0 0.0% 1.7% Imago the Theatre Mask 73 Ensemble Portland 4 Theatre Interim $425,784 $4, $4,565 -$ % 1.1% $4,744 $0 0.0% 1.1% 74 Eugene Concert Choir Inc Eugene 4 Music Full $425,441 $8, $6,888 -$1, % 1.6% $7,042 -$1, % 1.7% 75 Pacific Youth Choir Portland 4 Music Full $424,158 $8, $7,194 -$1, % 1.7% $7,524 -$ % 1.8% Arts Action Alliance 76 Foundation Oregon City Arts 4 Services Interim $410,028 $10, $9,084 -$1, % 2.2% $9,084 -$1, % 2.2% 77 Corvallis Arts Center Inc Corvallis Arts 2 Services Interim $404,946 $8, $7,334 -$1, % 1.8% $7,334 -$1, % 1.8% Umpqua Valley Arts 78 Association Roseburg Arts 3 Services Interim $396,540 $8, $6,953 -$1, % 1.8% $6,953 -$1, % 1.8% 79 Artichoke Community Music Portland 4 Music Full $379,933 $0 79 $5,271 $5,271 New 1.4% $5,597 $5,597 New 1.5% Summer Interdiscipli 80 PLAYA Lake 9 nary Full $375,495 $7, $6,590 -$1, % 1.8% $6,830 -$ % 1.8% Page 56 of 86

56 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations C and D Sorted by Fiscal Size FY 2019 Award Recommendation C Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring -30% FY 2019 Award Recommendation D Min Award: $3,000 / Max Award $25,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring: -30% Newport Symphony Orchestra Newport 2 Music Full $364,482 $4, $3,691 -$ % 1.0% $3,919 -$ % 1.1% CoHo Productions Ltd Portland 4 Theatre Interim $360,227 $4, $4,055 -$ % 1.1% $4,306 -$21-0.5% 1.2% 83 Oregon Mozart Players Eugene 4 Music Full $355,958 $5, $4,400 -$ % 1.2% $4,673 -$ % 1.3% 84 Oregon Repertory Singers Portland 4 Music Full $355,521 $3, $3,500 $0 0.0% 1.0% $3,500 $0 0.0% 1.0% 85 Cottage Theatre Cottage Grove 2 Theatre Interim $340,683 $3, $3,357 -$ % 1.0% $3,441 -$ % 1.0% 86 Write Around Portland Portland 4 Literary Interim $331,296 $12, $10,673 -$1, % 3.2% $10,673 -$1, % 3.2% 87 Astoria Music Festival Inc Astoria 1 Music Full $330,341 $6, $5,914 -$1, % 1.8% $5,974 -$ % 1.8% Crossroads Creative and 88 Performing Arts Center Inc Baker City Arts 11 Services Interim $327,824 $3, $3,513 -$ % 1.1% $3,730 -$8-0.2% 1.1% 89 Sunriver Music Festival Sunriver 8 Music Full $322,654 $5, $4,473 -$ % 1.4% $4,589 -$ % 1.4% 90 Salem Multi Institute Salem Interdiscipli 5 nary Full $318,927 $8, $7,079 -$1, % 2.2% $7,079 -$1, % 2.2% 91 Coos Art Museum Coos Bay 3 Visual Arts Interim $316,266 $7, $5,974 -$1, % 1.9% $6,254 -$ % 2.0% 92 Arts Council of Pendleton Pendleton Arts 10A Services Interim $298,561 $13, $11,882 -$2, % 4.0% $11,882 -$2, % 4.0% 93 My Voice Music Portland 4 Music Full $295,300 $5, $4,852 -$ % 1.6% $5,152 -$ % 1.7% 94 Chamber Music Concerts Ashland 6 Music Full $286,863 $6, $5,120 -$ % 1.8% $5,298 -$ % 1.8% Eugene-Springfield Youth 95 Orchestras Eugene 4 Music Full $281,043 $5, $5,098 -$ % 1.8% $5,098 -$ % 1.8% Independent Publishing 96 Resource Center Portland 4 Literary Interim $261,558 $9, $7,965 -$1, % 3.0% $7,965 -$1, % 3.0% Third Angle New Music 97 Ensemble, Inc. Portland 4 Music Full $256,370 $5, $4,838 -$ % 1.9% $5,137 -$ % 2.0% Corvallis Youth Symphony 98 Association Corvallis 2 Music Full $215,557 $0 80 $4,308 $4,308 New 2.0% $4,574 $4,574 New 2.1% 99 PlayWrite Portland 4 Theatre Interim $215,306 $8, $7,262 -$1, % 3.4% $7,262 -$1, % 3.4% 100 Joint Forces Dance Company Eugene 4 Dance Full $182,474 $6, $5,753 -$1, % 3.2% $5,753 -$1, % 3.2% Disjecta Contemporary Art 101 Center Inc Portland 4 Visual Arts Interim $175,828 $14, $11,964 -$2, % 6.8% $11,964 -$2, % 6.8% Page 57 of 86

57 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations C and D Sorted by Fiscal Size FY 2019 Award Recommendation C Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring -30% FY 2019 Award Recommendation D Min Award: $3,000 / Max Award $25,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring: -30% Eastern Oregon Regional Arts 102 Council La Grande Arts 10A Services Interim $175,161 $3, $3,000 -$ % 1.7% $3,067 -$ % 1.8% 103 Portland Symphonic Choir Portland 4 Music Full $173,019 $5, $4,722 -$ % 2.7% $4,722 -$ % 2.7% 104 Oregon East Symphony Pendleton 10A Music Full $156,410 $3, $3,057 -$ % 2.0% $3,246 -$ % 2.1% Southern Oregon Repertory 105 Singers Ashland 6 Music Full $155,934 $0 83 $3,993 $3,993 New 2.6% $4,241 $4,241 New 2.7% 106 High Desert Chamber Music Bend 8 Music Full $148,921 $0 70 $3,000 $3,000 New 2.0% $3,000 $3,000 New 2.0% Youth Symphony of Southern 107 Oregon Medford 6 Music Full $147,042 $5, $4,844 -$ % 3.3% $4,844 -$ % 3.3% Rogue Valley Chorale 108 Association Medford 6 Music Full $95,054 $3, $3,000 -$ % 3.2% $3,169 -$ % 3.3% Low Scoring Applications Pacific Northwest College of Interdiscipli 109 Art Portland 4 nary Full $16,923,843 $9, $7,896 -$2, % 0.0% $8,121 -$1, % 0.0% 110 Oregon Ballet Theatre Portland 4 Dance Full $6,825,977 $15, $10,642 -$4, % 0.2% $10,642 -$4, % 0.2% Western Alliance of Arts 111 Administrators Foundation Portland Arts 4 Services Interim $803,752 $6, $5,500 -$ % 0.7% $5,500 -$ % 0.7% 112 KWAX FM 91.1 Eugene 4 Music Full $533,037 $0 34 $0 $0 New 0.0% $0 $0 New 0.0% Young Musicians & Artists, Interdiscipli Inc Portland 4 nary Full $480,690 $6, $4,461 -$1, % 0.9% $4,461 -$1, % 0.9% 113 Oregon 114 Clackamas Repertory Theatre City 4 Theatre Interim $364,867 $3, $3,000 -$ % 0.8% $3,041 -$ % 0.8% 115 Triangle Productions Portland 4 Theatre Interim $340,602 $7, $6,714 -$1, % 2.0% $6,714 -$1, % 2.0% 116 Portland Columbia Symphony Portland 4 Music Full $304,201 $0 62 $3,000 $3,000 New 1.0% $3,000 $3,000 New 1.0% Ashland Artisan Gallery & Art 117 Center Medford 6 Visual Arts Interim $227,950 $3, $3,000 -$ % 1.3% $3,000 -$ % 1.3% Off Cyce First Time Applications (review next cycle) Artula Institute for Art and 118 Environmental Education Bandon 3 Visual Arts Interim $807,251 $0 N/A $3,000 $3,000 New 0.4% $3,000 $3,000 New 0.4% 119 Historic Elsinore Theatre Inc Salem 5 Theatre Interim $773,400 $3,500 N/A $3,000 -$ % 0.4% $3,000 -$ % 0.4% Page 58 of 86

58 Oregon Arts Commission Operating Support Recommendations Fiscal Year 2019 Recommendations C and D Sorted by Fiscal Size FY 2019 Award Recommendation C Min Award: $3,000 / Max Award $30,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring -30% FY 2019 Award Recommendation D Min Award: $3,000 / Max Award $25,000 Max Increase 0% Max Decrease -15% Max Decrease for Low Scoring: -30% 120 Liberty Restoration Inc Astoria 1 Theatre Interim $360,852 $3,500 N/A $3,000 -$ % 0.8% $3,000 -$ % 0.8% Children's Healing Art Project 121 Inc Portland 4 Josephy Center for Arts and Arts 122 Culture Joseph 11 Services Interim $219,867 $3,500 N/A $3,000 -$ % 1.4% $3,000 -$ % 1.4% Arts Services Interim $319,980 $0 N/A $3,000 $3,000 New 0.9% $3,000 $3,000 New 0.9% $235,495,064 $1,106,379 $1,027,736 -$78,643 $1,028,681 -$77,698 Fiscal Size of New Orgs $8,112,748 Average % Change -11.9% Average % Change -10.9% Median % Change -15.0% Median % Change -13.6% Average Award % to Fiscal Size 1.2% Average Award % to Fiscal Size 1.2% Median Award % to Fiscal Size 1.0% Median Award % to Fiscal Size 1.1% Number of Increases 0 Number of Increases 0 Number of Decreases 94 Number of Decreases 88 Number of Same as last FY 15 Number of Same as last FY 21 Average Award Amount $8,424 Average Award Amount $8,432 Median Award Amount $7,135 Median Award Amount $7,135 Number Same as Last FY 15 Number Same as Last FY 21 Number of New Orgs 13 Number of New Orgs 13 Page 59 of 86

59 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Christopher Acebo, Chair & Deb Vaughn, Education Coordinator FY2019 Arts Learning Funding Recommendations Based on the proposed FY19 Spending Plan with an Arts Learning grant allocation of $170,000 and a fixed grant award amount of $10,000, funding recommendations follow. Rank Applicant Region Project Description 1 2 Portland Art Museum Regional Arts and Culture Council 3 Caldera 4 4 Fishtrap Inc Ross Ragland Theatre Arts Council of Pendleton The High Desert Museum Portland Center Stage To support the expansion of K-12 student programs, focused outreach, and school tours for nearly 20,000 students in the Greater Portland region. To support whole school arts integration at two Reynolds School District elementary schools serving 945 students and 36 educators. To support Geography of We: Planting the Seeds of Creativity which will provide youth with year-round arts instruction and creative mentoring. To support and enhance Fishtrap s youth programs, which offer a continuum of writing instruction for students across Eastern Oregon. To support at least 1,920 hours of performing arts instruction in eight Klamath County elementary schools to support District learning initiatives. To support one year's delivery of arts instruction for K-12 students and teachers in the Arts Center and in Eastern Oregon schools. To support Kids Curate, an arts learning program that provides inspiring interdisciplinary educational experiences to underrepresented students. To support hours of workshops for secondary schools in the Portland metro area and a 21-hour Playwriting residency at Rosemary Anderson HS. Recommended Funding $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Page 60 of 86

60 9 10 Portland Opera Association Young Audiences of Oregon Inc 11 Stories Alive 6 12 Lane Arts Council 2 13 Oregon Shakespeare Festival Association 14 The Circus Project 4 15 Architectural Foundation of Oregon 16 Open Signal 4 17 Youth Music Project 4 18 Literary Arts Inc Oregon Ballet Theatre Wordcrafters In Eugene 21 Oregon Symphony To support a statewide arts education program reaching 15,000 K-12 students through live opera performances, in-class workshops, and a teachers guide. To support delivery of an arts-integrated literacy program to a low-income population of approximately 360 students at four Washington County schools. To support the expansion of our Story Machine Program to 6 Elementary School Campuses in the school year. To support the launch of residencies that merge arts and academics (Arts Integrated Residencies) at 5 Lane County schools, serving 400 students. To support a year of Oregon Shakespeare Festival SCHOOL VISIT PARTNERSHIPS for 23 OR schools; a multi-year program of residencies, arts instruction and professional development. To support 65 hours of circus arts instruction with middle school students through a year-long partnership with Self Enhancement Inc. To support Architects in Schools - a curriculum-based, 6-week architecture design residency program for 3rd-5th grade Oregon classrooms. To support Echo AiR, an interdisciplinary media arts and performance program for incarcerated youth to become the author of their own narratives. To support music education for youth ages 1 to 18 in Clackamas, Multnomah and Washington Counties. To support up to 45 semester-long creative writing residencies at 11 Multnomah County high schools. To support OBT L.A.B. (Learn About Ballet) dance residencies for K-2 students at three outlying, Title 1 schools during the 2018/19 academic year. To support creative writing classroom residencies that build academic skills and greater school engagement for 175 at-risk Lane County students. To support our Link Up music education program in 2018/19, serving 9,000+ 3rd-5th graders from Multnomah, Washington, Yamhill, and Wasco counties. $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $0 $0 $0 $0 Page 61 of 86

61 22 Wisdom of the Elders Incorporated n/c Boom Arts, Inc. 4 n/c Columbia Arts 7 n/c n/c n/c n/c n/c n/c Corvallis Arts Center Inc Delgani String Quartet Eugene-Springfield Youth Orchestras Imago the Theatre Mask Ensemble Northwest Professional Dance Project Oregon Children's Theatre Company n/c Portland Playhouse 4 n/c n/c n/c Portland Youth Philharmonic Association Rogue Valley Symphony Association Salem Art Association To provide Discovering Yidong Xinag Education Toolkit for schools which includes TEK, storytelling and film clips from Oregon tribal cultural artists. To support educational outreach activities for K-12 students as part of a 2-week Portland residency by Chilean puppet theatre company Silencio Blanco. To support the Teen Theatre Apprentice Program to offer in-depth experiences to teens who have a passion for live theatre. To support 27 hrs of residencies at 3 public schools in Linn/Benton county, integrating creative expression & critical thinking to advance literacy. To support 30 visits to Lane County elementary schools in order to introduce third graders to stringed instruments and classical chamber music. To support affordable, accessible strings classes in 10 elementary schools, giving children of all backgrounds the benefits of learning an instrument. To support 80 mask, physical theatre, and spoken word in-school workshops, exposing K-12 students to one-on-one teachings with Imago professionals. To support fully accessible, ongoing dance education sessions for groups of Portland area students (3-8 grade) supporting targeted academic subjects. To support K-8 in-school residency programs which use the power of theater to advance arts education and support classroom learning. To support 10 weeks ( hrs) of afterschool Shakespeare programming for 200+ students at Portland-area schools, culminating in a live performance. To support and increase success of disadvantaged 6th & 7th grade band students with professional small group coaching in three Portland area schools. To support Link Up, a weekly music program for 3-5th grade, taught by RVS musicians during the academic year in the Phoenix/Talent School District. To support one year's delivery of arts instruction for K-12 students and teachers in the Arts Center and in Eastern Oregon schools. $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Page 62 of 86

62 TOTAL $170,000 Applications marked n/c were deemed non-competitive based on low initial scores and were not discussed on the teleconference. Requested Action: Informational only For commission input/discussion For commission action Page 63 of 86

63 August 3, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Rogers, Executive Director Art in the Governor s Office Exhibition Series During the Commission meeting Eleanor Sandy s will present the upcoming Art in the Governor s Office Exhibition Series for the next round. Art in the Governor s Office Program The Art in the Governor s Office Program honors practicing and professional artists in Oregon with exhibitions in the Governor s reception area in the State Capitol. The exhibit space affords the artists high visibility and enhances the appearance of the Governor s office. It is the intent of the program to represent artists throughout the state in these special exhibitions. Only professional, living Oregon artists are considered. The opportunity to exhibit in the Governor s office is considered a once in a lifetime honor. As such, only artists who have not previously had a show in the Governor s office are eligible. Usually, only work which can be hung on the wall is considered. However, the Governor s office may make an exception to this for special circumstances. This is an honors program. Therefore, only a few artists are honored with an invitation to exhibit through a nomination process, which occurs on a biennial basis. A selection committee, consisting of representatives from the Governor s office and the Oregon Arts Commission, selects works for display in the Governor s office either from nominations submitted or artists directly invited. The task of the selection committee is to recognize Oregon s finest artists and choose artwork that will enliven and enrich the Governor s office. The committee keeps in mind the Governor s priorities of representing the cultural and geographical diversity of artists, as well as a variety of artistic media, and strives to achieve both quality and diversity. The selection committee serves as an advisory body to the Governor s office, which retains the final decision-making authority. Requested Action: Informational only For commission input/discussion For commission action Page 64 of 86

64 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Rogers, Executive Director Governance Update There are currently two vacancies on the Commission. Nichole Maher has accepted a new position which will take her out of state, she respectfully resigned from the Commission. Josie Mendoza s term expired at the end of July, she has graciously agreed to serve on the Commission until replaced. This approval is from the Governor s Appointment Office. We have circulated a list of potential new Commissioners, and I m in the process of setting up meetings with a few candidates as directed by the Executive Committee. If there any other potential Commissioners that you would like to be considered please let us know. The list of candidates has been sent in an for privacy reasons, and will be sent again. Requested Action: Informational only For commission input/discussion For commission action Page 65 of 86

65 August 3, 2018 TO: FROM: SUBJ: Oregon Arts Commission Meagan Atiyeh, Visual Arts Coordinator Staff Report 21 Active Projects $6.3M Art Dollars Projects in Progress (by project manager) Art Budget Kate Ali OSU Marine Studies Building $360,000 OSU Forestry Center $500,000 SOU McNeal Pavilion/Student Rec Center $275,000 SOU Theater Arts Building $97,000 WOU Student Health $32,300 Meagan Atiyeh PSU Peter Stott Center $336,635 PSU School of Business Add/Renovation $387,000 PSU Neuberger $472,500 UO 942 Olive $20,750 UO Campus for Accelerated Scientific Impact $1,400,000 \ UO Lewis Integrative Science $450,000 Rebecca Banyas UO Allen Hall (journalism) $176,000 UO Erb Memorial Union $680,000 UO Zebrafish Expansion w/price Science $225,000 UO College and Careers Building (Tykeson) $300,000 Ryan Burghard OSU Cascades Bend Classroom, Dining... $395,000 PSU Blumel Hall $46,000 Peg Butler DAS State Library $50,000 OMD Fort Dalles Readiness Center $123,584 OMD New Joint Force HQ $67,000 Page 66 of 86

66 Recent News/ Highlights Meagan is working with the University of Oregon Knight Campus for Accelerating Scientific Impact to develop an art program that befits the progressive goals of the watershed project made possible by a $500 million lead gift from Phil and Penny Knight. The ambitious $1 billion initiative will fast-track scientific discoveries into innovations that improve the quality of life for people in Oregon, the nation and the world. Work here will dramatically shorten the timeline between discovery and societal impact through world-class research, training, and entrepreneurship in a nimble scientific enterprise. Currently in draft review form, the developing program would rely on a fund endowed by the qualifying 1.4 million dollars generated by the 1% for art program. A post-ownership model, the program would instead award a fellowship to a leading contemporary artist every two years, to include a loan of work or temporary project, as well as interaction with the Knight Campus community. Core motivations of the program are described as follows. The arts program will: - be led by artistic excellence; - expect active artistic engagement with the community of KC, UO, Eugene, and elevate the broader contemporary art dialogues of Oregon, the Pacific Northwest and the world; - serve as a platform for evolving discourse; - cause attention through successes that further define and inspire the Knight Campus; - arise from and support Knight Campus intents; - break from traditional expectation and systems of public art or ownership; - position art to be relevant to a future community; - engineer for risk taking; - allow for broad application of its own program design (plan for growth, refinement, deviation from current expectations). Informational only For commission input/discussion For commission action Page 67 of 86

67 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Eleanor Sandys, Registrar & Research Specialist Staff Report Percent for Art Collection Database. Staff training for setting up and using the database is finished and project managers can now access collection information remotely. Report development is nearing completion. I have inputted data and uploaded images/documents for 60% of the records (1,400 of 2,250 records). Preparation for the launch of the public portal continues with design and development of features for the website. The estimated launch date for the public portal is October 15. Inventory. Over 500 artworks have been inventoried over the last year. I continue to work with the Department of Administrative Services (DAS) to prioritize maintenance and develop a process for allocating funds for maintenance of the agency s Percent for Art artworks. For example, we recently installed 10 artworks that had previously been in storage at the General Services Building in Salem. At this same site, we are in the process of using available DAS funds to label all the works, reframe several pieces, and possibly hire a conservator to do treatment of two paintings. Art in the Governor s Office Exhibitions. Eleven artists, as well as one group show, have been selected for exhibitions in the Governor s Office in There were over 100 artists nominated. The selection committee found it challenging to narrow down the list of so many notable and talented artists to the following select few. Please see the addendum to this report for short bios and images of each artist s work. Intisar Abioto, Portland Harrison Branch, Corvallis G. Lewis Clevenger, Portland Sam Collett, Joseph Heldáy de la Cruz, Portland Page 68 of 86

68 Dawn Emerson, Terrebone Betty LaDuke, Ashland Brenda Mallory, Portland Darren Orange, Astoria Greg Pfarr, Corvallis Nancy Watterson Scharf, Oakland Native American Contemporary Artists of Oregon, Various Current Exhibition. Margaret Prentice, artist and professor emeritus at the University of Oregon, exhibits oil paintings of naturalistic landscapes found in Oregon. Exhibition runs August 2 - September 27, Professional Development Webinar (AFTA): Basics in Addressing Damaged Public Artworks Webinar (AFTA): DEI Practices in the Public Art Process Webinar (AFTA): Supporting Individual Artists Series (Module 1 of 6) Outdoor sculpture maintenance and conservation training with the Regional Arts & Culture Council s conservation technician Amanda Kronlage. Basic Rights Oregon training in recognition of LGBTQ Pride Month for increased understanding of gender, sex, and sexual orientation and how to provide a more inclusive customer service and work environment. Memorable Moments NASCC Art Collection Curation Project Unveiling Ceremony. Portland State University (PSU) students, in partnership with PSU s Office of Global Diversity and Inclusion and the Native American Student and Community Center (NASCC), launched a catalog of the artwork at NASCC with a public event and ceremony. The Oregon Arts Commission was involved in purchasing and commissioning many of the featured artworks in 2004 (Meagan was the project manager) and we provided information for the catalog. Ambassador of Public Service. In early May, I was recognized by the Governor as an Ambassador of Public Service. Nominations for this honor came from state agency directors, for employees who exemplify a commitment to public service and who embody the values of integrity, accountability, excellence and equity in their everyday work. Requested Action: Informational only For commission input/discussion For commission action Page 69 of 86

69 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Deb Vaughn, Education Coordinator Staff Report FY2019 Arts Learning Grants See memo under separate cover. FY2018 Arts Learning Site Visits Salem Art Association: On May 15, I observed a clay residency at Falls City Elementary. Artist Nancy Kurtz visited three classrooms of different grade levels. Despite some scheduling confusion, students constructed a pinch pot, which would be returned them for glazing at a later date. Teachers and administrators seemed welcoming, but there was insufficient time for both technique instruction, planning and construction. Planned visits to Young Audiences, Oregon Shakespeare Festival and Fishtrap were canceled due to budget restrictions. There will be no site visits for FY2019 projects. Poetry Out Loud July, 2018 Oct-Nov, 2018 December, 2018 January 11, 2019 February 22, 2019 March 2, 2019 March 9, 2019 April 29-May 1, 2019 Meet with contractors and revise budget to meet FY2019 reductions. Confirm Kim Stafford s participation in state contest School recruitment efforts Confirm venues School registration deadline Regional registration deadline Regional contests in Salem, Medford & Portland (Date/locations subject to change) State contest in Salem National Finals Grants Alignment Staff has completed review of eligibility requirements and funding limitations for all grant programs. We are in the process of developing a standard format and language for all guidelines to implement going forward. Additional areas of research and policy discussion have been identified. All FY2020 guidelines are planned for review by December, 2018, implementing standardized language and formatting. Page 82 of 86

70 Presentations/Conferences As part of Business Oregon s agreement with Americans for the Arts, I delivered a 1.5 hour Arts Education Advocacy training on May 29 at the Corvallis Arts Center. Other Activities I participated in a meeting of the Oregon Community Foundation s Evaluation Team on May 25, advising on the final stages of the Studio to School evaluation process. Due to travel restrictions, further participation may be limited to reviewing documents electronically. I am a member of the Business Oregon Diversity Council, which met for the first time on June 20. I am continuing my role as an advisor to the Young Audiences National Teaching Artist Certification project via quarterly teleconferences. I continue to convene monthly PEAK Grantmaking meetings, bringing together grant administrators from around the Salem region to discuss trends and best practices. Topics include managing grant systems, panel processes, equity in grantmaking, effective communication of impact and maximizing site visits, among others. Participants have formed a professional support network and frequently share resources across organizations thanks to this effort. Requested Action: Informational only For commission input/discussion For commission action Page 83 of 86

71 August 17, 2018 TO: FROM: SUBJ: Oregon Arts Commission Brian Wagner, Community Arts Coordinator Staff Report FY19 Operating Support Music - Music memo See memo under separate cover. Brochure Introducing Services and Programs of Business Oregon to Grantees: In an effort to help our grantees access programs and services that can strengthen their capacity and work, and to participate more fully in BizOR s strategic plan, we have developed the attached brochure. It was introduced at a recent BizOR All-Staff Meeting with the following introduction: The Oregon Arts Commission and Oregon Cultural Trust have the privilege of distributing much needed project and operating support to the state s non-profit arts and culture sector as well as to individual artists, craftspeople and culture keepers. This funding helps insure that all Oregonians have access to high quality arts and culture programming and improves the quality of life for residents and visitors alike. Trust and Commission grant support is critical to cultural programming, but it is limited and only represents part of the value that these agencies bring to the state. This brochure looks beyond grantmaking to provide education and raise awareness of other available services. Given the agency s relationship to arts and culture workers and their location in Business Oregon, the OAC/OCT can provide a portal for arts and culture workers to programs available at Business Oregon and help strengthen arts and culture businesses and capacity. These materials will introduce arts and culture grant recipients to the programs of Business Oregon. Whether it is working with their regional SBDC to write a better business plan, gain certification through the office for Business Inclusion and Diversity, or accessing working capital through the Entrepreneurial Development Loan program, The Commission and Trust are working to promote an environment that supports entrepreneurship and small business growth in the creative sector. Requested Action: Informational only For commission input/discussion For commission action Page 84 of 86

72 business Assistance & development Partners for Creative Business in Oregon The Oregon Arts Commission and Oregon Cultural Trust distribute grant support to arts and cultural non-profits and individuals throughout the state. These organizations are part of Business Oregon and can assist artists, crafts people and cultural businesses access a variety of career and organizational capacity building programs supported by the state. Business Oregon invests in Oregon businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy. Business Oregon recognizes that the arts and culture are an important sector in Oregon s economy and contribute significantly to the quality of life in our state. Creative workers include artists, artisans, crafts people, designers, architects, musicians, dancers, actors, and others who, at the right moment in their career, would benefit from access to skills and capital to further their creative business. Business Oregon, the economic development agency for the state of Oregon, invests in communities, businesses and entrepreneurs to promote prosperity for all Oregonians. We support the retention and expansion of existing Oregon businesses, foster a dynamic startup and entrepreneurial environment and assist communities with their infrastructure needs, laying the groundwork for future jobs. Small Business Services There are a broad variety of programs and services at Business Oregon that meet specialized needs. Access to Capital The Entrepreneurial Loan Development Fund provides direct loans to help start-ups, micro-enterprises and small businesses expand or become established in Oregon. This fund fills a niche not provided through traditional lending markets with loans up to $75,000 for businesses with total revenue below $500,000. The Oregon Business Development Fund is a revolving loan fund that provides term fixed-rate financing for land, buildings, equipment, machinery and permanent working capital. The program gives preference to traded sector businesses with projects located in rural and distressed areas and to small businesses with fewer than 100 employees. BUSINESS OREGON 775 Summer Street NE, Suite 200 Salem, OR Business.Oregon@oregon.gov Business Oregon is an agency of the state of Oregon. Page 85 of 86

73 Small Business Retention, Expansion, Export and Certification Services Business Retention Services Program is available to help businesses with multi-industry expertise in finance, marketing, operations, LEAN, restructuring, feasibility Studies, etc. Certification Office for Business Inclusion and Diversity (COBID) works to level the playing field by providing certified firms a fair opportunity to compete for government contracts regardless of owner ethnicity, gender, disability, or firm size. Our global strategies experts help Oregon companies access international markets by providing one-on-one business counseling, market research, market entry strategies and grants to help companies attend and display products at international trade shows. Oregon Small Business Development Center Network is comprised of 19 networked centers assisting small businesses throughout Oregon with advising, classes and access to the resources they need to be successful. Each Center is backed by our statewide network of support, helping small businesses access the right assistance wherever they are in Oregon. Innovation and Entrepreneurship The Innovation & Entrepreneurship team works to build a strong economic environment for startups and growing small businesses to access high-quality support for innovation/invention, access to capital, and training/mentoring no matter who they are, what industry they re in, or where they live. Supporting Oregon Business Business Oregon has regional development officers located across the state to work closely with businesses to access capital, find industrial property, export to global markets, and identify available business incentives. Our staff has a wealth of experience to do all this and help identify what programs or assistance is best suited to help grow Oregon s businesses. Full list of programs, services and resources available through Business Oregon, please visit our website at: oregon4biz.com Full information on programs, services and resources available through the Oregon Arts Commission or the Oregon Cultural Trust, please visit our websites at: culturaltrust.org oregonartscommission.org Find Your Regional Development Officer Melanie Olson Melissa Murphy Sean Stevens Bryan Guiney Dennie Houle Marta Tarantsey Carolyn Meece Tom Rowley Larry Holzgang Melisa Drugge Scott Fairley Brian McDowell Page 86 of 86