PROJECT APPLICATION FORM FISCAL YEAR 2017

Transcription

1 TRANSPORTATION ALTERNATIVES PROGRAM PROJECT APPLICATION FORM FISCAL YEAR 2017 APPLICATION DEADLINE NOVEMBER 1, 2015 Use TAB KEY to reach each field 1. Project Sponsor Name and Title: Charles P. Boyles II, Executive Director Organization: Thomas Jefferson Planning District Commission (TJPDC) Address: 401 E. Water St/PO Box 1505 City, State, Zip+4: Charlottesville, VA Telephone/Fax: Address: (434) x110 / no fax cboyles@tjpdc.org 2. Project Manager Name and Title: Billie Campbell Organization: Thomas Jefferson Planning District Commission Address: 401 E. Water St/PO Box 1505 City, State, Zip+4: Charlottesville, VA Telephone/Fax: Address: (434) / no fax bcampbell@tjpdc.org 3. Sponsor DUNS Number Project UPC Number (Existing Projects Only) N/A 5. Project Title 5 th Street de and Bicycle Connections 5a. Provide a description of the project and a clearly defined scope of the improvements to be made utilizing Transportation Alternatives funds. This project includes the design and construction of a node on dedicated land at the Fifth Street Station development, and connecting bicycle trails, including a bridge over Biscuit Run. The constructed trails will provide a connection to Fifth Street as well as to neighborhoods to the south of the development on the other side of I-64. This area is central to a network of bicycle facilities for the City of Charlottesville and Albemarle County, along the City s southern border at Moore s Creek. The Fifth Street Station development will provide connectivity from Bent Creek Road near Fifth Street and along Bent Creek Road through the development to Avon Street. The project will also convey dedicated land and cash contribution to Albemarle County prior to the issuance of the first Certificate of Occupancy within the project. The Fifth Street Station project is anticipated to be open before Thanksgiving Related to the project, VDOT is widening the bridge over Moore s Creek at Bent Creek Road connecting to Fifth Street, to include a dedicated 10 lane for bicyclists and pedestrians. This project also includes design work for additional connecting trails, included in the County s Greenway Plan and the Metropolitan Planning Organization s (MPO s) Long Range Transportation Plan. These trails have beend depicted in planning documents for many years, and the availability of dedicated land and cash contribution from the developer affords an opportunity to use those funds as match to further the design and construction of additional trails for the network. The scope of the project will include: Design and construction of a node for bicyclists at the connecting point of trails Design and construction of bicycle/multi-use trails from the signalized intersection at Bent Creek Road, south along Moore s Creek Design and construction of bridge over Biscuit Run to continue the trail along Moore s Creek to connect with Fifth Street Design and construction of a trail south along Buisuit Run, under I-64 to connect with an abandoned road, used as an informal bicycle/pedestrian trail Design of additional trails along Moore s Creek to Old Lynchburg Road, including a segment going south on Old Lynchburg Road to connect to an existing asphalt trail Design of an additionl trail south along Biscuit Run to connect with neighborhoods. This will also serve as a future connection to the Gateway project envisioned by Habitat for Humanity to connect with Southwood, a 100-acre trailer park that Habitat acquired. Habitat plans to redevelop Southwood into a model, mixed-income, transportation-oriented neighborhood for current and future residents 1

2 6. Identify beginning and ending termini and provide a location map with the project area clearly marked. Start Location: Signalized intersection at Bent Creek Road at the Fifth Steet Station Development End Location: 2 termini 1) at Fifth Street and Moore s Creek and 2) adjacent to Biscuit Run to the southern edge of VDOT right of way at I-64, connecting to an existing abandoned road, used as an informal bicycle and pedestrian trail. The turquoise line on the map shows connectivity to be provided as part of the Fifth Street Staton development and VDOT bridge. The solid red line shows trails to be constructed. The dashed red lines depict trails to be designed. Solid blue lines show existing bicycle facilities. White background is the City of Charlottesville. Grey background is the County of Albemarle. All work for this project is located within Albemarle County. Existing bike lanes on Fifth Street 6a. Provide ZIP+4 for project location Project Location Is this project located within a Transportation Management Area (TMA)? If yes, please indicate which MPO area: rthern Virginia Richmond Tri Cities Roanoke Hampton Roads Fredericksburg (Portion of rth Stafford in TMA) If project is in a TMA, complete Attachment A Supplemental Information for Projects in TMAs 2

3 8. Local Jurisdiction Population (based on 2010 census data) Less than 5,000 5,000 to 200,000 Greater than 200, Primary Category of Eligibility (Select ONLY one) Select primary category of eligibility even if other categories may apply. Construction of bicycle and pedestrian facilities Improvement or system that will provide safe routes for non-drivers (includes Safe Routes to School) Conversion of abandoned railway corridors to trails Construction of scenic turnouts and overlooks Inventory, control, or removal of outdoor advertising Historic preservation and rehabilitation of historic transportation facilities Vegetation management within transportation rights of way Archeological activities in conjunction with a highway construction project Environmental mitigation activity focused on storm water management Environmental mitigation activity focused on wildlife mortality or habitat connectivity 10. Does this project qualify as a Safe Routes to School project based on the criteria below? Eligible infrastructure activity Project is located within 2 miles of an elementary / middle school 10a. Do you wish to pursue this as a SRTS project? If so, complete the required Attachment B Supplemental Information for Safe Routes to School Projects Project Funding 11. Total project cost (*) is to be limited to the project described in this application and based on the beginning and ending termini provided. This should not be considered the whole of a multi-phased project. According to the attached Project Budget - Attachment C, the following project costs can be demonstrated: 11a. Total Anticipated TA Funding Cannot exceed 80% of total project cost $412,880 11b. Total Local 20% Match Required Based on the anticipated TA funds above $103,220 11c.1Other Project Funds (n-tap funds) Include local funds, other grants and donations $96,780 11d. Total Project Cost (*) Sum of above; should match Attachment C $612, Total Anticipated Transportation Alternatives Funding (same as Item 11a above) Federal Funding Local Match Required 12a. Current TA Funds Requested This Application Only $412,880 $103,220 12b. Prior TE/TA Funds Received This Project Only 12c. Future TA Funds This Project Only unknown 13. Do you plan to use in-kind to meet all or part of the 20% local match requirement? 13a. If yes, provide the estimated value of services and / or donations to be applied as in-kind match. 13b. If planning to use in-kind match, explain in detail the services to be provided and where possible, provide documentation identifying the donations being made and the dollar value for each. There will be locality (Albemarle County) staff time applied to the project, but we are not anticipating tracking or reporting the value of this, since sufficient match is available through the cash contributions included in the proffer statement for Fifth Street Station. 3

4 14. If the 20% local match is being provided in cash, identify the proposed source(s) of funding. Cash contributions to Albemarle County as documented in the Proffer Statement for the Fifth Street Station development. The value of the dedicated land may also serve as match, if needed. 15. A local 20% match contribution is required how much additional local funding (above the required 20%) is proposed? $96, Is there additional (above the 20% match) non-sponsor or non-local funding available for this project other grants, state funds, corporate donations, etc.? If yes, provide the amount of non-local funds, identify the source of this funding and documentation confirming the commitment of these funds including when they will be available. 17. If this request is not fully funded, or if the estimated project cost increases during design, how do you plan to complete this project? If the request is not fully funded, additional cash from the contribution under the proffer could be applied. Total cash for all work on the Fifth Street Development property is $250,000. Design work for the additional trails could be reduced in scope or delayed. Project Concept 18. Has the sponsor performed an on-site evaluation of the project to determine the project s constructability and cost? If yes, provide date and attendees. September 15, 2015: Dan Mahon and Sarah Baldwin Albemarle County; Amanda Poncy, Chris Gensic, & Brian Haluska City of Charlottesville; Billie Campbell TJPDC; Daniel Hines Bohler Engineering (engineer for Fifth Street Station); Bruce Lucas - S.J. Collins (developer for Fifth Street Station) 19. Describe any possible challenges or obstacles that will require additional design consideration, cost or design waivers. The project includes a water crossing over Biscuit Run, which will involve multiple parties, including the Army Corps of Engineers. Design work for trails not constructed in this phase will require significant engagement and negotiations with homeowner associations for support and right of way. There are slopes to contend with on the dedicated land at Fifth Street Station. The sitework for the development is extensive, with very high retaining walls. This has constrained the available area for the node, and the planned vehicle access and parking spaces may not be possible for the node in that location. An alternate parcel may be more suitable, owned by the developer, but not dedicated to the County. The possibility of dedicating this parcel has been raised with the developer s attorney. The connection at Fifth Street may prove unworkable at the proposed location, but an alternate connection point may be possible further south on Fifth Street at a signalized intersection. Challenges noted by participants at the public meeting on October 22 include: Homeless camp near I-64 Homeowner opposition fear of burglary (for the design sections of the trails only. Dedicated land and right of way is available for the trail segments to be constructed under this proposal) 20. The use of federal transportation funds requires compliance with the Americans with Disabilities Act (ADA); describe how this project will meet these design requirements. If this is a pedestrian and/or bicycle facility, include a description of the proposed surface (concrete, asphalt, etc) and width of the completed facility including any bridges. Our intent is to use asphalt for the constructed trails, since a high volume of use is anticipated. Much of the trail will be in the flood plain. The design of the trails will consider the cost and effort for maintenance. Participants at the public meeting expressed a preference for crushed stone or stone dust (or dirt!). The bridge is expected to be wood, using a standardized design from previous Albemarle County bridges. The width is proposed to be 10 for the trail and bridge. 21. Describe any anticipated challenges to meeting ADA design requirements including slope / terrain, RW limitations, historic features, etc. There are significant slopes to contend with at connection points with Bent Creek Road and Fifth Street. 4

5 22. Is the project located within a designated historic district or within a downtown business district? If yes, how will the project improve the aesthetic value of the affected area? What economic impacts will the proposed changes have? 23. It is expected that the sponsor will maintain the facility for its useful life. Provide details regarding maintenance and upkeep of the completed facility identify who will be providing upkeep, what services will be provided, how long the services will be provided and where the funding for these services will come from. The improvements for this project are all within Albemarle County. The County has included these elements within their Comprehensive Plan and priority transportation projects, and has committed to maintaining the facilities for their useful life in the resolution adopted October 14, If this project is for a pedestrian and/or bicycle facility, mark which best describes the project s primary transportation function: N/A t a pedestrian / bicycle facility Commuting to and from workplace (Fifth Street Station anchor tenant Wegman s will employ about 550 people; 11 other stores have been confirmed, and 8 additional tenants are in lease negotiations at this time) Residential connections Recreational / exercise Alternate transportation for daily needs (shopping, school, library) Use for shopping will also be a function of the project. This project part of a larger network connecting to downtown Charlottesville, UVA, and other employment centers. UVA Area Downtown Charlottesville Proposed TAP project location City SRTS project on 6 th Street 25. If this project involves restoring an historic transportation facility, describe the proposed future use of the restored facility including details regarding the proposed staffing and operation of the facility, identifying potential funding sources for these activities. N/A t an historic preservation project. 5

6 26. If this project provides vegetation management, describe the transportation right-of-way and how the project will improve roadway safety, prevent against invasive species, and/or provide erosion control. N/A t a vegetation management project 27. If this project provides for archeological activities, describe the negative impacts of the related transportation project and how the proposed TA activities will improve or mitigate these impacts. N/A t an archeology project 28. If this project provides environmental mitigation and/or pollution prevention identify the impacts of highway construction and/or highway run-off and describe how the proposed TA activities will improve or mitigate these impacts. Identify any waterways (rivers, streams, etc) being directly impacted / polluted by the current run-off. N/A t an environmental mitigation project 29. Does this project support or improve an existing or planned highway project? If yes, identify the highway project and explain how this TA project will improve or support it. Project Improves Transportation Network 30. Does the project provide new access (access that does not currently exist) to transit stations, commuter lots, bus stops, etc.? If yes, provide a description of the public transportation links and explain how this TA project will improve the existing network. The project is located adjacent to a new development, currently under construction. The terminus at Fifth Street provides access to Charlottesville Area Transit (CAT) Routes 3, 4 and 6. The connection across I-64 makes it feasible for residents in southern neighborhoods to ride a bike to the node to connect with CAT routes. Location of proposed TAP Project 31. Does the project provide connections to existing regional trails or pedestrian / bicycle facilities? Does the project provide a missing link in the existing transportation network? If yes, explain making sure to identify the specific location and connections provided and the missing links addressed. Include a location map to demonstrate the connections and/or missing link. The major connection for this project is to the bike lanes along Fifth Street. The project will link southern neighborhoods across I-64 to Fifth Street Station and Fifth Street, which provides connections to Harris Road/Jefferson Park Avenue. The map of proposed improvements is provided in response to question 6. 6

7 32. Does the project provide bicycle/pedestrian facilities where none previously existed? If yes, explain why this location was chosen and include pictures of the proposed location. The proposed trails are consistent with bicycle/pedestrian trails depicted in the County s Greenway plan, the City s 2015 Bicycle and Pedstrian Master Plan Update, and the MPO s Long Range Transportation Plan. There are rustic trails in some of the trail locations, which will be upgraded to multi-use standards. 33. Does this project increase opportunities to meet daily needs without motorized transportation? If yes, give specific destinations served including schools, libraries, shopping, healthcare, etc. and the anticipated number of persons that will benefit or use the facility. The Fifth Street Station development will be a major shopping destination. This project provides connections to the neighborhoods south of I Does this project add features/devices that will improve bicycle and pedestrian safety (ex. crosswalks, bike/ped signals, lighting, physical barriers to separate facilities, etc.)? If yes, provide a description including any accident data available. 35. Does this project incorporate traffic calming design elements? If yes, explain what traffic calming elements are being incorporated and how they will improve pedestrian safety. 36. Is this project in the locality s local/regional transportation plan? Name the plan and explain how this project will help achieve or support the plan goals. MPO 2040 Long Range Transportation Plan. These trails are included in Chapter 8: n-capacity Elements. Projects South of Charlottesville, shown in the image on the next page excerpted from the plan. These trails are also shown in Albemarle County s greenway plan, incorporated into their Comprehensive Plan. The City s Bicycle and Pedestrian Master Plan Update 2015 depicts trails in the County in this area as part of the overall vision network. This area is a central node for the bicycle network, and will serve as a key link to other existing and planned improvements in the overall system. 7

8 Proposed TAP project construction MPO Long Range Transportation Plan Bike and Pedestrian Projects south of Charlottesville (Figure 8-9) Sponsor s Ability to Administer Federal Project 37. The sponsor is required to provide an employee who is responsible for all major project decisions. This person is referred to as the sponsor s Responsible Person (RP) and may or may not be the project manager. Identify the staff member assigned as the Responsible Person for this project: Name: Billie Campbell Title: Senior Program Manager Years in this position: 16 years 38. Describe the experience and / or training that qualifies this person to be the responsible charge for a federal-aid transportation project. Professional engineer with 20 years of experience in the construction industry. Served as the Responsible Person and Project Manager for 2 recently completed TE/TAP projects, with the Thomas Jefferson Planning District Commission (TJPDC) serving as the sponsor. Currently serving as Project Manager for Phase II of the Stanardsville Streetscape project, with the Town of Stanardsville as the Sponsor. Participated in Local Programs Workshops for past 4 years, as well as the National Highway Institute Contract Administration Core Curriculum in April 2015, held in Charlottesville. 39. Select from the following the best choice describing the RP s experience: The RP has successful experience providing oversight or administering a federal aid transportation project within the previous five years. The RP has successful experience participating as a team member, but not a RP, for a federal aid transportation project. The RP has no experience with federal aid projects, but has provided oversight for a state-aid transportation project. The RP has no experience providing oversight for a transportation project. 8

9 Regarding the experience noted above, briefly describe the two (2) most recent federal-aid projects including project scope, phases included (PE, RW, CN), cost and whether or not the project finished on-time and on-budget. Stanardsville Downtown Streetscape Revitalization, Project Number/UPC: EN , P101, C501; UPC Scope consisted of improvements along Stanardsville's Main Street from Celt Road to Rectory Lane as well as at the entrance to Monroe Drive. Improvements included sidewalks, crosswalks, curbs, landscaping and lighting. Work included PE, RW and CN. Total project cost was $845,661, with grant funds of $674,000. The Agreement was amended April 30, 2013, and called for grant funds to be expended by September 1, All grant funds were expended by May VDOT conducted the final inspection on May 9. The landscaping was not completed until the fall. The date of completion noted on the C-5 form was October 28, Work was completed within the project budget. Emmet Street/Jefferson Park Avenue Bike/Pedestrian Improvements, EN , P101, C501 UPC Project scope consisted of installation of a separated, 5-foot wide minimum bicycle lane which travels northbound and turns to head east along JPA, creating a cycling link through the intersection; installation of 5-foot wide minimum sidewalks along the southeast corner of the intersection; a new east-west crosswalk across the intersection; signage, retaining walls, and landscaping. Phases were PE and CN. Grant funds paid for construction only, with Design Work allowed as match. Total project cost was $382,542.47, with grant funds of $300,000. A\The agreement executed September 21, 2012, calling for grant funds to be expended by October 1, Final inspection was conducted vember 13, Work was completed within the project budget, with some additional match applied for the design and construction administration work. 40. Describe the RP s role and responsibilities while overseeing these projects. Overall responsibility for the project, working closely with the localities (Town of Stanardsville and City of Charlottesville) to ensure that the project scope met their needs. Worked closely with engineering consultants on project design and responding to VDOT comments. Obtained authorization from VDOT to move forward with each phase of the projects. Issued the Invitation for Bids, conducted the bid openings, and entered into contracts with the successful bidders. Worked with contractors to ensure compliance with Civil Rights and other project requirements. Visited the site for progress meetings and to conduct Davis Bacon interviews. Reviewed material test reports. Reviewed payroll records and submitted paperwork to VDOT Civil Rights. Prepared and submitted all invoices and progress reports to VDOT, maintained financial records, submitted all required paperwork for project closeout. 41. Has the RP completed VDOT s Core Curriculum on-line training found on VDOT s Locally Administered Projects webpage ( VDOT is required by federal regulation to ensure that the sponsor is adequately staffed to ensure the project is satisfactorily completed. Sponsors may supplement their staff with consultants, including project management duties. Is the Responsible Person also the Project Manager (PM)? If not, indicate: The following staff member will be assigned as Project Manager: ; Project management will be performed by a consultant 43. The sponsor s staff and their consultants must have a working knowledge of the locally administered projects (LAP) process and the federal regulations affecting federal aid projects. Select from the following the best choice describing the proposed PM s experience: The PM has been lead project manager on one or more federal aid transportation project(s) within the previous five years. The PM has not directly managed, but has been a team member on one or more federal aid project(s) within the previous five years. The PM has no experience with federal-aid projects, but has successfully managed a state-aid or locally funded transportation project within the previous five years. The PM has no experience managing a transportation project in the recent past. Unknown the project management duties will be performed by a consultant. 9

10 Regarding the experience noted above, briefly describe the two (2) most recent federal-aid projects including project scope, cost and whether or not the project finished on-time and on-budget. N/A Sponsor staff will serve as Responsible Person and Project Manager. See response to Question 39 for recent projects. 44. Describe the PM s role and responsibilities managing the referenced projects including any challenges / delays encountered. How were these challenges resolved? N/A The Stanardsville Streetscape project combined multiple grant awards into a single project. Some design work had been completed for an early award, but there were errors in invoicing and payment that prevented reimbursement for that work. Greene County had originally agreed to be the Sponsor, but backed out of that role due to concerns about capacity and cash flow. TJPDC assumed the Sponsor role in The design phase took longer than anticipated, largely due to lengthly project review turnaround. Only one bid was received, but was deemed responsive. The construction contract was put in place July 1, Construction proceeded well, although a gas line was encountered early in the project. This was resolved quickly working with the engineer and Town mayor, who has extensive experience managing construction projects. Work was substantially complete in May 2014, but landscaping was delayed to the fall, with the project wrapping up in late September. Emmet/JPA bicycle and pedestrian improvements were part of a larger construction project, involving construction of a new apartment building and restoration of an historic inn on the same building site. Design of the site work was essentially completed as part of that larger project. There were time constraints related to a deadline for certificate of occupancy for the apartments, which required the project to move along quickly. The design engineer had no previous experience with federal projects or VDOT. The property owner contracted with another engineering firm to prepare the project manual, review the drawings, help separate the bike/ped work into a separate bid package, and perform construction administration. The project was ready for bid near the end of calendar year 2013, but the holidays limited the number of contractors attending the pre-bid conference. The project bid opening was delayed to allow for a second pre-bid conference to increase the available pool of bidders. The low bidder did not have prior experience with federally-funded projects or with VDOT, and required a lot of guidance and handholding throughout the project. The contractor was responsive to guidance and complied with all requirements, but was a bit overwhelmed by the amount of time and paperwork required. Multiple crews were on site simultaneously, completing the apartment building as well as the bike-ped project. Getting construction finished before UVA s fall semester was challenging, but all parties were able to work together to successfully complete the work and close out the project. 45. Provide PM s most recent experience managing a Transportation Enhancement / Alternatives project include brief project description, history and any challenges encountered. N/A The Emmet/JPA project was the most recent. See responses to questions 39 and Has the PM completed training utilizing FHWA s Federal Essentials for Local Public Agencies ( )? 47 Will the sponsor need to supplement their staff to complete their federal aid project? If yes, select the services which will need to be outsourced: Type of Services Comments, if necessary Project Management Environmental Design Right of Way Construction Engineering / Management & Inspection Materials Testing Other, please specify Community engagement TJPDC has an environmental planner on staff, but may include due diligence forms in the engineering contract ne required for this project. TJPDC & County staff will work with neighborhoods for right of way as part of the design for future trails. TJPDC will work with Albemarle County staff 10

11 48. The sponsor must be able to demonstrate sufficient accounting controls to administer a federal-aid project. This requirement is identified in Chapter 2.2 of the VDOT LAP Manual. Briefly describe the financial management system including software and how costs are verified currently in place that will track / monitor project costs for reimbursement. The majority of TJPDC s funding is federal. The TJPD Commission has adopted Financial Management and Procurement policies and procedures to comply with the OMB Supercircular. TJPDC utilizes QuickBooks to track revenue and expenditures on an accrual basis and to produce monthly financial reports. TJPDC uses a chart of accounts to classify transactions to clearly identify fund sources and uses. TJPDC has an agency organizational structure that provides an effective work environment and segregates duties. The Administrative Assistant opens incoming invoices received by mail and forwards these to the Program/Project Manager or the Executive Director for review and processing. Invoices are reviewed to ensure that costs are eligible, represent completed work, and are within the project scope. The Finance Director receives and reviews invoices stamped and initialed by the reviewer and prepares checks for payment, using QuickBooks software. The Finance Director arranges for signatures by the Executive Director and Treasurer, or other signatories as appropriate. The Finance Director prepares Profit & Loss statements for each project on a monthly basis to provide information for reimbursement requests. The Program/Project Manager prepares requests for reimbursement, signed by the Executive Director, with copies provided to the Finance Office. Payments are generally received electronically, with all deposits reconciled on a monthly basis. TJPDC has an annual audit performed, meeting all federal requirements. The audit is reviewed by the Audit Committee of the Commission, and approved by the Commission at their vember meeting. The audit is forwarded to the National Clearinghouse and provided to all funders. Project s Readiness to Proceed 49. Design / engineering will be performed: In-house by local staff In-house utilizing a current on-call contract Utilizing an outside consultant firm yet to be procured Utilizing an outside consultant firm already procured for use on this project 50. Is this project part of a larger / multi-phased project? If yes, provide the current status of the other phases and describe how they relate to this project including a map may be helpful. If awarded, this project will provide construction and design of bicycle trails that are part of a larger network, defined through the Long Range Transportation Plan, the City of Charlottesville Bicycle and Pedestrian Plan, and Albemarle County s Greenway Plan. Some elements of the network are anticipated to be included in future TAP applications, and some work will be carried out by the City and County. Faciliities in place and the overall network are presented in responses to questions 6 and Has a master plan, feasibility and/or preliminary engineering studies been completed? If yes, attach a copy of the plan / study and briefly summarize the results below. 52. Has design work started? Design has been started, and 30% plans / 50% plans / 100% plans have been completed. 52a. Have these plans been reviewed by appropriate state / local official? 11

12 53. The ability to secure right of way (including easements) needed for a project is critical to a project s success; which of the following best describes the right of way situation for this project: All right of way required is publicly owned (local and/or state) - dedicated land will be conveyed to the County prior to the C.O. Right of way is privately owned but right of public use has been secured by deed (donated or purchased) Right of way is secured with the exception of some temporary / construction easements Right of way has not yet been secured for this project (includes when RW acquisition has started but not been completed) It is unknown what right of way and/or easements will be needed 54. This program will not participate in the cost of relocating overhead utilities for scenic beautification purposes. It will however participate in the costs required to eliminate conflicts. Are there existing utility poles located within the proposed project area that will need to be relocated in order to complete the proposed improvements? If yes, include pictures of poles within the specified project area explaining how they will impact the project and explain how the conflicts will be resolved. 54a. Has the right of way needed for relocation of the poles been secured? N/A 55. If overhead utilities are in conflict, has the local utility company(s) been consulted regarding removal and /or relocation of its facilities? If yes, please identify the utility carrier(s) and specify whether or not these costs are included in the attached budget. N/A 56. Are there other conflicts / obstacles that must be addressed for the project to move forward? conflicts / obstacles present Underground utilities (gas, water, sewer) Guardrail, mailboxes, signs or other roadway structures Retaining wall Drainage Impact to historic properties/district Other 57. Attachment A Supplemental Information for TMA projects Required if project is located in an MPO within a TMA. t in a TMA. Attached: 58. Attachment B Supplemental Information for Safe Routes to School (SRTS) Projects Required if answered to Question 10a. t SRTS project. Attached: 59. Attachment C Project Budget Required for ALL projects. 60. Attachment D Existing Project Status Required for EXISTING projects only.t an existing project. Attached: Attached: 60. Attachment E VDOT Administration Request Required if population less than 5,000 and requesting VDOT assistance. Attached: 12

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14 5th Street de and Bicycle Connections Transportation Alternatives Program Application Attachment List 1) Attachment C Project Budget 2) Public Information Meeting Materials October 22, 2015 a. TJPDC News Brief, October 6, 2015, with article about Public Meeting b. A-mail notification sent out by Albemarle County October 9, 2015 c. Advertisement in C-ville Weekly, October 14, 2015 d. Sign in sheet e. Photos from Meeting 3) MPO Endorsement September 23, ) Resolution from TJPDC as Project Sponsor October 1, ) Resolution from Albemarle County authorizing match and assuming responsibility for maintenance

15 Attachment C - Project Budget 5th Street de and Bicycle Connections Project Budget: $612,880 Grant Request: $412,880 Project Match: $200,000 Task by Project Development Phase Preliminary Engineering Phase Surveying/Engineering/Design Fees (for constructed elements and future trails not constructed as part of this TAP project.) Project Costs $130,000 Environmental Document $2,500 Estimated VDOT Review Charges $17,500 Project Management & Administration (full project) $40,000 Total PE Phase Costs $190,000 Construction Phase Mobilization $18,000 Grading $60,000 Asphalt Paving/Bike Lane $282,880 Bridge $30,000 Construction Management $8,500 Materials Testing $3,500 Contingency $20,000 CN Phase Total Costs $422,880 Project Total $612,880

16 Billie Campbell From: Sent: To: Subject: TJPDC on behalf of TJPDC Tuesday, October 06, :09 AM Billie Campbell News Brief - Thomas Jefferson Planning District Commission TJPDC News Brief contains local, regional and statewide information related to the six localities of the Thomas Jefferson Planning District Commission: The City of Charlottesville, and the Counties of Albemarle, Fluvanna, Greene, Louisa and Nelson. not displaying correctly? View it in your browser. TJPDC News Brief - October 6, 2015 High-Speed Internet Survey The Broadband Advisory Council is inviting citizens to be part of their latest citizen survey, gathering information about citizen and business use of the Internet. Housed in the Virginia Office of Telework Promotion and Broadband Assistance the Council advises the Governor on policy and funding priorities related to deployment and reducing cost of broadband access in the Commonwealth. >> Read More JLARC Releases Education Spending Report The Joint Legislative Audit and Review Commission recently released a longawaited report on public education spending. The report noted that Virginia school divisions collectively spent $15.6 billion on K-12 education for 1.27 million students in FY14, and that the majority (56%) of education funding comes from localities, which spent about $3.6 billion above what the state requires. The state contributes 38 percent, with the remaining coming from the federal government. >> Read More Governor Recognizes National Planning Month Governor Terry McAuliffe recently signed a Certificate of Recognition for National Planning Month. Each year, the American Planning Association and American Institute of Certified Planners celebrates October as National Planning Month, to highlight the profession and the benefits of sound Upcoming Events MPO Transportation Academy October 13, :30 a.m. Planning and Zoning Committee October 20, :00 p.m. APBP Webinar: Tactical Urbanism October 21, Free Event 3:00 p.m. - Water St. Center Citizens Committee (CTAC) vember 4, :00 a.m. TJPD Commission Meeting vember 5, :00 p.m. MPO Tech vember 17, :00 a.m. Rural Transportation Committee (RTAC) vember 17, :00 p.m. MPO Policy Board December 2,

17 The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. planning. >> Read More 4:00 p.m. The TJPDC Welcomes a New Planner: Nick Morrison In September, the TJPDC hired Nick Morrison, filling a new planning position at the agency. Nick originally is from the Atlanta area. He earned a Bachelor's degree in Housing from the University of Georgia and completed his Masters of Urban Planning at the University of West Georgia, with a concentration in Sustainable Economic Development. >> Read More UPCOMING: MPO Transportation Planning Academy The MPO will host the first session of the Transportation Planning Academy on October 13 th from 11:30 till 1:30. The training will feature a discussion of regional demographics and a presentation on TJPDC s Ecological planning tool. Featured presenters include John Miller of the Virginia Center for Transportation Innovation and Research, Luke Juday of the Weldon Cooper Center and Wood Hudson of the Thomas Jefferson Planning District Commission. >> Read More Preferences SUBSCRIBE to the list Forward to a friend Unsubscribe from this list VISIT US ONLINE Public Meeting on Grant Application for Fifth Street de and Bicycle Connections TJPDC is planning to submit a Transportation Alternatives Program (TAP) grant application vember 1 for a node and bicycle connections adjacent to the Fifth Street Station Development. The proposal will also include design work for additional trails along Moore s Creek and Biscuit Run. A meeting to review the proposed project will be held at TJPDC s Water Street Center, 407 E. Water Street, on Thursday, October 22 from 5:00 to 6:00 p.m. Materials will be available for review at 5:00 p.m. At 5:15, there will be a brief presentation on the project, followed by the opportunity to ask questions and make comments. OUR LOCATION SERVING Albemarle County Greene County City of Charlottesville Louisa County Fluvanna County Nelson County 2

18 Billie Campbell From: Sent: To: Subject: Albemarle County Friday, October 09, :32 PM Billie Campbell Public Meeting on Grant Application for Fifth Street de and Bicycle Connections GENERAL COUNTY NEWS Friday, October 9, 2015 Public Meeting on Grant Application for Fifth Street de and Bicycle Connections The Thomas Jefferson Planning District Commission (TJPDC) is planning to submit a Transportation Alternatives Program (TAP) grant application on vember 1 for a node and bicycle connections adjacent to the Fifth Street Station Development. The proposal will also include design work for additional trails along Moore's Creek and Biscuit Run. A meeting to review the proposed project will be held at TJPDC's Water Street Center, 407 E. Water Street, on Thursday, October 22 from 5:00 to 6:00 p.m. Materials will be available for review at 5:00 p.m. At 5:15, there will be a brief presentation on the project, followed by the opportunity to ask questions and make comments. WHEN: Thursday, October 22 5:00-6:00 pm WHERE: TJPDC's Water Street Center 407 East Water Street Charlottesville, VA QUESTIONS: Contact Billie Campbell bcampbell@tjpdc.org for more information To learn more about the Water Street Center, visit Validation for parking at the Water Street Parking Garage is available. Stay Connected Join our mailing Like us on Follow us on Live Stream BOS 1

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21 5th Street de and Bicycle Connections Photos from Public Meeting October 22, 2015

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