FASFAA Annual Conference

Transcription

1 FASFAA Annual Conference State Programs Update for Clock Hour Programs Bonita Springs, Florida May 2013 Office of Student Financial Assistance (OSFA) Mission Administers postsecondary educational statefunded grants, scholarships, and scholarship loans Provides information to students, parents, and high school & postsecondary professionals 2 Agenda Review of 2013 Florida Legislation Program Administration Business Cycle Eligibility Files Disbursements Grade & Hours Program Contacts 3 1

2 2013 Legislative Session May 3 marked the end of the 2013 legislative session Legislative Update Budget 1% overall decrease Bright Futures (BF), Florida Student Assistance Grant (FSAG), and Florida Resident Access Grant (FRAG) received increases 5 Legislative Changes Florida College System Institutions get new names Two community colleges to state colleges Lake Sumter State College (formerly Lake Sumter Community College) Eastern Florida State College (formerly Brevard Community College) 6 2

3 Bright Futures No FAFSA required for No other changes to the program See website beginning July 1 for any updated information Institution Renewal Application Due June 7 8 Institution Renewal Application View Fee Details displays the Term dates submitted by each institution on the annual application to participate in State Programs These dates drive the required deadlines for disbursements, reconciliation, and grade & hours 3

4 Institution Application 10 Annual Institution Application Complete in sections and go back to correct if needed. Contact info and Term Dates are critical! 11 Institutional Information 12 4

5 PSI Application Results 13 Institution Eligibility Form 14 View Fee Details 15 5

6 Program Administration Business Cycle Eligibility Lists (MEL) Disbursements 16 Business Cycle: 17 Business Cycle: State Programs Postsecondary Institutions This page designed just for you! 18 6

7 Business Cycle: State Programs Annual Calendar Your page has Student Information links to all this Program Contacts information! Checking defaulted students Federal Loan Disbursement Report Reporting Disbursements Reconciliations 19 Business Cycle: State Programs Eligibility Determinations Lists Certification Reports Your page has Grade& Hours Reports links to all this information! Allocation/Reallocations Institutional Information & Application Publications Program Award Amount Charts 20 Business Cycle: State Programs Calendar Displays Most Important Business Dates to Remember 21 7

8 State Programs Annual Calendar 22 State Programs Annual Calendar 23 State Programs Annual Calendar June Deadlines are just around the corner! 24 8

9 Business Cycle: Reporting Disbursement Eligibility Reports (DERs) are due for: FSAG CE, Bright Futures, CSDDV and others (Rosewood and José Martí ) no later than 30 days after the Last Day of Drop/Add FWEP no later than 30 days after the end of each term 25 Business Cycle: Reporting Reconciliation is due for: FSAG CE, Bright Futures, CSDDV and others (Rosewood and José Martí) no later than 60 days after LDDA FWEP no later than 60 days after the end of each term 26 Business Cycle: Reporting Grade and Hours Report for ALL programs is due 30 days after the end of the Spring term and no later than June 30th 27 9

10 Business Cycle: Reconciliation/Refunds/Reporting June 1st Annual Reconciliation and Refunds are due for FSAG CE, Bright Futures, C/SDDV, Rosewood, and FWEP June 7 Institution Application is due June 30th FWEP Allocation Request for next fiscal year is due June 30 th Grade & Hours Report deadline 28 Business Cycle: Reconciliation/Refunds/Reporting July 30th FWEP Annual Financial Summary Report is due 29 Eligibility Files (MEL) 30 10

11 Eligibility Files Security breach in fall 2012 led to restrictions in accessing and downloading data Memo sent December 5, 2012 (OSFA STATE: # 12 13:07) Removing the following decentralized programs from the Master Eligibility List file: Florida Student Assistance Grants Florida Work Experience Program Mary McLeod Bethune Scholarship Program First Generation Matching Grant Program Florida Resident Access Grant Access to Better Learning and Education Grant Minority Teachers Education Scholars Program 31 Eligibility Files Institutions will have the capability to download files only for their own students of record (per the SSFAD). The files affected are: Master Eligibility List (MEL) All or Bright Futures Only pre Dec 2012 All (BF, JM, RFS, CSDDV) 2013 FSAG Eligibility Determination List Talented Twenty (T 20) List 32 Eligibility Files Notifications sent to students to keep their information updated with OSFA The first Friday May through August Notice available on any students FARH If student is not on your institution s MEL, you can look up the student individually online 33 11

12 Eligibility Files Beginning with the academic year: Complete an annual Certification of Student Data Files survey. This activity will occur as part of the annual Institution Application (see last page of the application). Use the OSFA File Transfer Protocol (FTP) for file up/downloads Call for assistance You still have the option of entering students one at a time 34 Disbursements Do you have both clock hour programs and credit hour programs? Use optional field to convert credit hour course of study to clock hours The minimum required certificate program length to receive FSAG CE is 450 clock hours If your institution uses both clock hours and credit hours, you must convert the hours to the type of hours your institution reported as its primary hour type on the PSI Application 30 clock hours = 1 semester hour 20 clock hours = 1 quarter hour 35 Disbursements 36 12

13 Disbursements 37 Submit Grade and Hours Report 38 Grade and Hours Search 39 13

14 Grade and Hours Submission 40 State Scholarship & Grant Contacts Theresa Antworth Director, State Scholarships & Grants Jerolyn Barnhart Bright Futures Director Karl Washington Jose Marti, Rosewood & CSDDV Hollis Key Need Programs Barb Dombrowski Training Thank You 42 14