Doing Business with The Defense Logistics Agency (DLA) and Defense Supply Center Columbus (DSCC)

Transcription

1 Doing Business with The Defense Logistics Agency (DLA) and Defense Supply Center Columbus (DSCC) Dwight deweaver DSCC Office of Small Business Programs (800) (614)

2 Agenda DLA Overview Contracting 101 DIBBS (DLA Internet Bid Board) Packaging Technical Data Where to go for more help

3 DLA s Business PRODUCTS: Consumable Spare Parts Depot Level Reparables (DLRs) Fuel Energy Food Medical Apparel Construction SERVICES: Acquisition Log Info & Document Automation Warehousing & Distribution Reutilization & Disposal National Stockpile 83% of All Military Needs Met by DLA 100% of Military Needs for Energy, Food, Medical & Apparel Met by DLA Customers Deployable Units Fixed Bases Ships at sea Allies Federal Agencies FAA NASA Coast Guard TSA

4 How do we do it? Organized into 8 Demand/Supply Chains

5 Scope of Business 6.7M requisitions per year 707K contracts per year 1,900 contracts/day ($7.8M) 2.1M NSNs 1,400+ weapon systems 145,000+ customers 7,000+ suppliers DSCC Business Profile FY07: $3.2B; FY08: $3.5B, FY09: $ FY09 Projected Depot Level Reparables Contracts DLA-Mechanicsburg: 7,400 contracts valued at $240M DLA-Warren: 800 contracts valued at $195M

6 Contracting 101

7 Before You Can Sell To DLA 1. Get a D-U-N-S number - Dun & Bradstreet ( ) Takes about 10 minutes - free of charge Or register for your DUNS number at: 2. Register in the Central Contractor Registration (CCR) and Online Representations & Certifications Applications (ORCA): and If Small, register on CCR s Dynamic Small Business Database site - a search engine for buyers, a marketing tool for small firms and a "link" to procurement opportunities: 3. Be able to receive electronic funds transfers, have and fax capability.

8 Solicitation Types Request for Quotations - Under $100,000 Most common type at DSCC - Average award is < $4,000 Generally quoted directly on our web site 70% are awarded without human intervention Request For Proposals (RFPs) - over $100,000 Solicitation must be filled in by hand and returned to DSCC by a specific time and date Proposals may be negotiated Invitation for Bids (IFBs) - over $100,000 Sealed Bid process No negotiations

9 How DLA Buys 1. Fully Competitive Bidsets and Drawings Available The solicitation will state Full and Open Competition Apply 2. Approved CAGE Code & Part Number

10 DSCC S HOME PAGE

11 DLA Internet Bid Board (DIBBS) What is on DIBBS? View RFQs and submit quotes View RFPs & Long Term Contracting Opportunities View provisions, clauses and specifications View award history Access drawings and technical data (C-folders) Access Forecast Information Access the Automated Best Value System (ABVS) (your Performance Score used in award decisions)

12 DIBBS Home Page Under $100K Over $100K Vendor Rating System Forecast Tool

13 DIBBS Registration

14 RFQ Search

15 RFQ Database Search Categories

16 Solicitations - FSC 2510 Vehicle Cab, Body & Frame Structural Components

17 Solicitation Results - FSC 2510 Vehicle Cab, Body & Frame Structural Components

18 RFQ Solicitation One Time Buy

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20 Because the AMSC Code = G

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28 Culture Searching for Solicitations by Key Words

29 BUMPER SEARCH

30 BUMPER RESULTS

31 DLA s Master Solicitation The DLA Master Solicitation for Automated Simplified Acquisitions (under $100,000) is used for the solicitation of Request for Quotes (RFQ) and the award of Purchase Orders for each Defense Supply Centers: DSCC, DSCP, and DSCR Master_Solicitation_Current.doc

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34 Linking to the Actual Clauses Link to the Regulation Pick the Clause from the RFQ

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37 Back to DIBBS Ready to Quote On-line

38 Opening the Quote Form

39 Complete the Quote Form

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41 Manufacturer Dealer QSL Dealer QSL Manufacturer

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49 Your Quote Acceptance

50 Already Quoted Checkmark Indicates You Already Quoted

51 Submitted Quotes

52 Submitted Quotes

53 Revise Your Quote Click to Revise Your Quote

54 Accessing Technical Data

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56 User Name is CAGE + 01 (if Super User) Password is your original DIBBS password

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61 Help is Available Where Do I Go For More Help and Information on Doing Business with DLA?

62 DSCC Small Business Team or Will Chavez Vikki Hawthorne Rebecca Parks Tom Pfenning Dwight deweaver Charles Miller Kevin Scoles Scott Rybicki Tim Danowski Small Disadvantaged Business and 8(a) Outreach and Woman Owned Program HUBZone Program AbilityOne Workshops Service Disabled Veteran Owned Program Opportunity Specialist Opportunity Specialist DLA-Warren Small Business Specialist (TACOM) DLA-Mechanicsburg Small Business Specialist (NAVICP)

63 DSCP Small Business Team NAME address Michael McCall Genevieve Venturo Joann Gatica Paul Rooney Arlene Ruble Robert Baldino FOCUS Director, DSCP Small Business Office Subsistence Clothing & Textiles Medical Construction & Equipment Special Programs PHONE

64 DSCR Small Business Team or XXXX

65 Procurement Technical Assistance Centers (PTACs) What are PTACs??? Government funded local resources available across the country providing assistance in marketing your products and services to Federal, state and local governments PTAC Goals: Help small businesses be competitive Explain the complexities of Government procurement Encourage economic development through job retention and creation Build strong contractors through targeted training and one-on-one assistance

66 DLA Packaging Support Defense Supply Center Columbus (614) , 4227, or 3757 Fax: (614) Defense Supply Center Philadelphia Defense Supply Center Richmond (804) Fax: (804)

67 Other Packaging Information For downloading of Military and Federal Specifications: For interpretations of MIL-STD E: For the procurement of ASTM documents:

68 Training Knowledge Opportunities Free Seminars 2010 Schedule: March 9-10 May July October Free Vendor Training Defense Supply Center Columbus Doing Business with the Defense Logistics Agency: Getting Started: Selling to DLA Assistance in your area (PTACs) Small Business Programs Finding opportunities & quoting (DIBBS) Radio Frequency Identification (RFID) Alternate Offers how to get approved Understanding quality requirements Packaging what the government wants How to get Drawings and Specifications Payment Processing (Wide Area Workflow) And much more! Seating is limited make reservation at: Culture

69 DLA Annual Supplier Conference Save these dates DATES: August 23-25, 2010 WHERE: Hyatt Regency Hotel - Convention Center 350 North High Street, Columbus, OH More information available soon at

70 QUESTIONS?? Culture