Trade in UPS MGE Galaxy KVA with UPS MGE Galaxy KVA

Transcription

1 ASEAN SECRETARIAT Trade in UPS MGE Galaxy KVA with UPS MGE Galaxy KVA PROPOSAL MUST BE RECEIVED BY Monday, 17 October 2016 before 16.30hrs EXTENDED DELIVER/MAIL PROPOSAL TO: ASEAN Secretariat Jl. Sisingamangaraja 70A Jakarta Indonesia Prepared By : Information Technology Systems Division> Date : October, 2016 Request for proposal Page 1 of 10

2 1. INTRODUCTION The ASEAN Secretariat was established on 24 February 1976 by the Foreign Ministers of ASEAN. The existing building of ASEAN Secretariat is located at 70A Jalan Sisingamangaraja, Jakarta.The ASEAN Secretariat's basic function is to provide for greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. The ASEAN Secretariat's vision is that by 2025, it will be the nerve centre of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people. The ASEAN Secretariat s mission is to initiate, facilitate and coordinate ASEAN stakeholder collaboration in realising the purposes and principles of ASEAN as reflected in the ASEAN Charter. 2. OBJECTIVE To trade-in UPS MGE Galaxy KVA with UPS MGE Galaxy KVA* With its technical specification as follow: UPS MGE Galaxy KVA 1 Bank o Battery : Panasonic o Battery Type : SLA 12V 150 AH o Quantity : 32 Pieces o Year made (battery) : SCOPE OF WORK The successful vendor shall deliver the abovementioned UPS along with the installation and their associated warranty in a timely basis and consistent with the required standards established by the ASEAN Secretariat. The vendor shall provide supports until the product is ready to use. 4. CRITERIA OF COMPANY Any vendors who will be conducting business with ASEC for this business are required to: a. Have a minimum of 3 (three) years experiences in supplying IT Equipment particularly UPS (please provide evidence); Page 2 of 10

3 b. Be a registered company in Indonesia by providing evidence of legal documents such as valid business license (Surat Izin Usaha Perdagangan SIUP), Tax Payer Identification Number (Nomor Pokok Wajib Pajak NPWP); and other supporting documents. 5. RFP REQUIREMENT PROCESS Interested company should submit a separate Technical Proposal and Financial Proposal. 5.1 STRUCTURE OF DOCUMENTS The Technical Proposal should be no longer than 20 pages and contain, among others: a. Brief information about the Company and contact information (Company Profile); b. SIUP, NPWP etc. c. A proposal on how it plans to fulfill the Terms of Reference of the project including overall approach and methodology; d. Proposed professional teams to carry out the activities e. Work plan to deliver the project and all the expected outputs to be completed by set deadline; f. Names and addresses of at least three references (particularly, clients). 5.2 RFP RELATED QUESTIONS / CLARIFICATIONS / SUBMISSION All questions related to this RFP should be addressed to the following: Procurement Unit Administration, Protocol and Conference Services Division ASEAN Secretariat Contact Person: Nella Susilani - nella.susilani@asean.org Mutty Nareswari - mutty.nareswari@asean.org Vendors must ensure that both Technical & Financial Proposal are delivered in two sets (original and a copy) and received at the following address before the tender closing date on Monday, 17 October 2016 before 16.30hrs: Page 3 of 10

4 Chairman of Sub-Committee on Tender Administration and General Administration Division The ASEAN Secretariat Jl. Sisingamangaraja 70A Jakarta Indonesia 5.3 RFP TERMS & CONDITIONS Bid Expiration Date Received tender proposals shall be valid until 31 December Implementation/Delivery Schedule Deliver of the equipment shall be done upon the appointment of the successful vendor. Selected vendor has to deliver the requested equipment in January Page 4 of 10

5 6. COMPLIANCE In conformance to the ASEAN Secretariat s Financial Rules and Procedures (AFRP), the vendor shall submit Tender Bids in two sealed envelopes as follows: 1) First Envelope: Technical Proposal which shall consist, among others, of the technical specifications of the goods to be procured; delivery schedule; after sales service/parts; list of contractor s equipment; printed hardcopies of the duly filled Appendix 1 and 1a Company General Information and List of Clients; and completed Compliance Checklist as per Appendix 2; and 2) Second Envelope: Financial Proposal which shall consist of the following sets of documents: a) FIRST SET, which shall contain, among others, the bid amount; recurring and maintenance cost; detailed estimates including a summary sheet indicating the unit prices of construction materials; payments schedule; and b) SECOND SET, which shall consist, among others, the company profile; business name registration issued by appropriate government agency; authority of signatory; valid business permit and other appropriate licenses; taxpayer identification number; latest audited financial statements, track record which includes testimonials from past and present clients on projects similar to the project at hand; capability to undertake the project; All documents not submitted in English shall not be entertained and quoted price in the hardcopy submission shall be in Indonesian Rupiah. Tender offers must be submitted in a sealed envelope clearly indicates the Title of the Tender and the Name and address of the Company in each envelope. The ASEAN Secretariat may, after the closing date, request additional information or clarification of tenders in writing. Page 5 of 10

6 Appendix 1 Company General Information To be submitted together in the Technical Proposal Company LEGAL Name: Division or Subsidiary (if applicable): Company Address: City: Province / State: Country: Postal Code: Telephone: Business Name Registration: Tax Registration Number: Valid Business Permit: Company Contact: Title / Position: Telephone no.: Fax no.: E Mail: Indicate number of years involved in similar business Are you a subsidiary of a financial institution? *If Yes, Please indicate your Holding Company Page 6 of 10

7 Appendix 1a. Customer Reference To be submitted together in the Technical Proposal Customer Details Company Name Company Address Telephone Number Fax Number Contact Name Project Title Customer Details Company Name Company Address Telephone Number Fax Number Contact Name Project Title Customer Details Company Name Company Address Telephone Number Fax Number Contact Name Project Title Page 7 of 10

8 Appendix 2 Checklist for the Completeness of Documents Submitted The checklist must be used to ensure that you have provided all documentations for the tender. The checklist must be signed and included in both envelopes of your proposals. I. General Requirements No. Description Checklist 1 Proposals shall be prepared in English 2 Proposals are submitted in two different envelopes 3 The envelope must be sealed and labeled accordingly. i. Technical Proposal ii. Financial Proposal 4 Title of the tender shall be put on each envelopes II. Technical Proposal No. Description Checklist 1 Technical Specifications of the service refer to the proposal 2 All required information have been addressed accordingly 3 Schedule of delivery 4 Manpower/consultant requirement 5 List of vendor s equipment (if any) 6 Printed hardcopies of the duly filled Appendix 1 and 1a Company General Information and List of Clients; and completed Compliance Checklist as per Appendix 2 7 One original signed copy 8 One copy of technical proposal duplicate III. Financial Proposal No. Description Checklist 1 Offering is formulated in English 2 Bid amount 3 Payment schedule 4 Company profile 5 Copy Company Legal Documents, i.e. i. Business Name Registration ii. Valid Business Permit iii. Tax Identification Number iv. List of clients reference v. Customer testimonials on the similar project 6 Latest audited financial statements 7 Authority of signatory 8 One original signed copy 9 One copy of Financial Proposal Duplicate Page 8 of 10

9 Appendix 3 Template for the Proposal Envelope First Envelope Technical Proposal Company Name & Address Technical Proposal - Title of the Tender Chairman of Sub-Committee on Tender Administration and General Affairs Division The ASEAN Secretariat Jl. Sisingamangaraja 70A Jakarta Indonesia Request for proposal Page 9 of 10

10 Second Envelope Financial Proposal Company Name & Address Financial Proposal - Title of the Tender Chairman of Sub-Committee on Tender Administration and General Affairs Division The ASEAN Secretariat Jl. Sisingamangaraja 70A Jakarta Indonesia Page 10 of 10