Muscogee County School District Dr. John A. Phillips, Jr., Superintendent. May 6, 2013

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1 Muscogee County School District Dr. John A. Phillips, Jr., Superintendent May 6, 2013

2 A. OVERVIEW WHAT WE ARE FACING Dr. John A. Phillips, Jr., Superintendent 2

3 HISTORIC REVENUE TRENDS Projected State funding for FY14 is $144 million This is below the FY05 QBE allotment 3

4 WHAT HAS HAPPENED SINCE FY 05? 4

5 WHAT HAS HAPPENED SINCE FY 05? Twelve year cumulative cost of Austerity Reduction: $141 million This includes a $21.2 million loss in FY14 Equalization grant has gone from a high of $31 million FY09 to $12.5 million in FY14 This represents a $14 million loss in the last four years alone Property tax revenue has remained relatively flat. Projecting 2% growth in the digest equates to $2 million No increase on the state salary schedule since FY 09 No increase on the management or support salary schedule since FY09 5

6 WHAT STEPS HAVE WE TAKEN? Work schedule adjustment (WSA) days for the last four years 6

7 WHAT STEPS HAVE WE TAKEN? Closed facilities/programs: Teenage Parenting Program (TAP), Academic Success Center, Evening School Program, consolidated Benning Hills and Muscogee Elementary Discontinued grants requiring matching local funds Closed annexes and moved students back to home schools 7

8 WHAT STEPS HAVE WE TAKEN? Other cost saving measures: Personnel adjustment through attrition Changed bell times Outsourcing custodial services in some schools Moved YRS back to a traditional calendar Delayed textbook adoptions Redirected bus and major technology purchases from general fund sources to SPLOST 8

9 WHAT ARE OTHER DISTRICTS DOING? Closing/consolidating schools Continuing WSA days Outsourcing various services: custodial, landscaping, transportation Reduction in force (RIF) Cutting programs Eliminating block schedule 9

10 WHAT ARE OTHER DISTRICTS DOING? Increasing millage rates Increasing class sizes Selling property Exploring discontinuing participation in State Health Benefit Plan for non-certificated employees Increasing use of staffing agencies for subs/temporary and other non-certificated employees 10

11 WHERE ARE WE TODAY? Preliminary FY14 revenue projections: $251 million This is $6 million less than FY 13 11

12 WHERE ARE WE TODAY? Original FY14 cumulative expenditure requests: $291 million This represents a budgeted current year revenue shortfall of $40 million 12

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14 ELEMENTARY QBE FUNDING QBE funding is based off of a school size of 450 enrolled in grades K-5 Current K-5 FTE is 13,747 14

15 ELEMENTARY THRESHOLDS Current School enrollment net of Pre K is as follows: 15

16 ELEMENTARY THRESHOLDS An elementary school is at prime funding when enrollment reaches or exceeds 450 not counting Pre-K Students 20 of 34 elementary schools are below prime Administratively alone, this means that the local digest must at a minimum cover $4,412,490 in personnel costs per year. 16

17 ELEMENTARY QBE FUNDING Source: QBE allotment sheet and weights for FTE Funding Formula published by GADOE 17

18 MIDDLE QBE FUNDING QBE funding is based off of a school size of 624 Current 6-8 FTE is 6,241 18

19 MIDDLE SCHOOLS THRESHOLDS Current School enrollment by location is as follows: 19

20 MIDDLE SCHOOL THRESHOLDS A middle school is at prime funding when enrollment reaches or exceeds of 12 middle schools are below prime enrollment Administratively alone, in Middle School Education this means that the local digest must at a minimum cover $6,235,734 in personnel costs per year. 20

21 MIDDLE SCHOOL QBE FUNDING 21

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23 AVERAGE CLASS SIZE BY LEVEL 23

24 FINANCIAL IMPACT OF INCREASING AVERAGE CLASS SIZE Student average per class increase Cost Savings 1 $4,350,000 2 $8,400,000 *Average per class over the entire District; actual class size will vary by school 24

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26 LATEST STUDIES Reducing class size does not significantly impact student achievement. A study done at Harvard University suggested that states implementing class size reduction initiatives have spent billions of dollars with little return for the investment. A comprehensive review of class size research studies rates lowering student/teacher ratios as one of the lowest level interventions to increase student achievement. 26

27 LATEST STUDIES Side by side data comparison indicates that when class sizes are smaller there is no significant impact on student outcomes. An effect size value of.21 was given as a significance measure causing many states and districts to abandon this as an intervention. The largest impact on positive student achievement is excellence in teaching. 27

28 LATEST STUDIES In the MCSD Title I schools, there are currently only seven teachers that are used as class size reduction teachers and those are concentrated in the middle and high schools; this number has reduced each year as schools realized that they were not impacting student achievement rates. 28

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30 POTENTIAL STAFFING ADJUSTMENTS Reduced Elementary K-5 certificated teaching position needs for FY 14: Reduced positions = 39 Projected Budget savings = $2,925,000 Reduced Middle/High School certificated 6-12 core content teaching position needs for FY 14: Reduced positions = 50 Projected Budget savings = $3,750,000 Current certificated K-5 resignations/retirements = 18 Current certificated 6-12 core content resignations/retirements = 31 30

31 POTENTIAL STAFFING ADJUSTMENTS 31

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33 REPURPOSE, LEASE OR SALE SCHOOLS 33

34 REPURPOSE, LEASE OR SALE SCHOOLS 34

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36 REDISTRICT STUDENTS - EDGEWOOD MAP 36

37 EDGEWOOD MAP 37

38 EDGEWOOD CLOSING ELEMENTARY SCHOOLS - EDGEWOOD CLOSING Total Impact on Receiving Schools Projection Capacity Space From Edgewood New Projection Over/Under % Over/Under BREWER % EDGEWOOD % GENTIAN % RIGDON RD % WESLEY HEIGHTS % Totals % Grade by Grade Impact on Receiving Schools School Brewer PK K 1 Grades Total Assignment Area From Edgewood Total Projection School Gentian PK K 1 Grades Total Assignment Area From Edgewood Total Projection School Rigdon Road PK K 1 Grades Total Assignment Area From Edgewood Total Projection School Wesley Heights PK K 1 Grades Total Assignment Area From Edgewood Total Projection

39 EDGEWOOD CLOSING DISTRIBUTION TO SCHOOLS Muscogee County School District Space Available School Assignment Areas Contiguous to Edgewood Elementary Projection Capacity Space Portables Additional Space Over/Under % Over/Under BREWER % CLUBVIEW % GENTIAN % LONNIE JACKSON % REESE RD % RIGDON RD % WESLEY HEIGHTS % Totals % Contiguous Areas - Clubview and Reese Road Eliminated (Enrollment and Charter) Projection Capacity Space Portables Additional Space Over/Under % Over/Under BREWER % GENTIAN % LONNIE JACKSON % RIGDON RD % WESLEY HEIGHTS % Totals % EDGEWOOD = 329 Students EDGEWOOD = 303 Students in assignment zone for Contiguous Areas - with Disbursement of Edgewood Students Projection Capacity Space From Edgewood New Enrollment Over/Under % Over/Under BREWER % GENTIAN % LONNIE JACKSON % RIGDON RD % WESLEY HEIGHTS % Totals % 39

40 TEACHER FINANCIAL IMPACT - $675,000 Grade by Grade Impact on Receiving Schools School Grades Brewer PK K Total Assignment Area From Edgewood Total Projection School Grades Gentian PK K Total Assignment Area From Edgewood Total Projection School Grades Rigdon Road PK K Total Assignment Area From Edgewood Total Projection School Size Data School Grades Wesley Heights PK K Total Assignment Area From Edgewood Total Projection

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42 REDISTRICT STUDENTS MARSHALL MAP 42

43 MARSHALL MAP 43

44 MARSHALL CLOSING Projections Capacity MIDDLE SCHOOLS - MARSHALL CLOSING Total Impact on Receiving Schools Availabl e Space Leaving Entering Total Change New Projections Over/Under % Over/Under BAKER % EDDY % MARSHALL % ROTHSCHILD % Totals % 44

45 MARSHALL CLOSING TEACHER FINANCIAL IMPACT $600,000 45

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47 REPURPOSE SUMMARY FY

48 REPURPOSE SUMMARY FY

49 FY14 1. Close Edgewood School - $1,251, Close Marshall Middle School - $1,651, Prepare disposal of buildings not required for educational purposes) 49

50 REPURPOSE EDGEWOOD 50

51 FY15 1. Consolidate Cusseta Road ES and Muscogee ES in new school 2. Richards MS opens as all Magnet 3. Review 30 th Avenue 4. Move off Block Scheduling to Traditional 5. Revise Five Year Facilities Plan 51

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53 Issue: School Thresholds Solution: Reduce Number of Schools Over Time ELEMENTARY THRESHOLDS An elementary school is at prime funding when enrollment reaches 450 not counting Pre-K Students 20 of 34 elementary schools are below prime Administratively alone, in Elementary Education this means that the local digest must at a minimum cover $4,412,490 in personnel costs per year. MIDDLE SCHOOL THRESHOLDS A middle school is at prime funding when capacity reaches of 12 middle schools are below prime enrollment Administratively alone, in Middle School Education this means that the local digest must at a minimum cover $6,235,734 in personnel costs per year. TOTAL K-8 THRESHOLDS COSTS: $10,648,224 53

54 AVERAGE CLASS SIZE BY LEVEL 54

55 THE BUDGET TODAY Administration is striving to continue to reduce budgeted costs. The projected FY14 budget allocation has total revenues of approximately $251,000,000 55

56 THE BUDGET TODAY Total budgeted expenditures: Preliminary budgeted expenditures $291,000,000 Less: Fund balance reserves (20,000,000) Subtotal $271,000,000 Administration was asked to find an additional $20,000,000 to cut 56

57 PROJECTED ACTUAL FY14 SAVINGS Close Edgewood $1,251,701 annually Close Marshall $1,651,438 annually Class Size - $6,675,000 annually Total Annual Projected Savings - $ 9,578,139 57

58 NEXT STEPS May 6 th Board Consensus to hold Public Hearings on School Closings Human Resources will be preparing the reduction in force plan to be presented to the Board in June in preparation for the possibility of a needed RIF before the start of the academic year under Board Policy GBKA Total Annual Projected Savings - $ 9,578,139 58

59 QUESTIONS? 59 MCSD Cost reduction options v2 final